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Home My Public Portal AboutTBM 2015-10-21 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, October 21, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter Others: See attached list 1. Regular Meeting: Roll Call Mayor Smith called the meeting to order at 6:03 p.m. 2. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding litigation and to include TA McGowan and TM Durbin. Trustee Soles moved, and Trustee Vandernail seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:05 p.m. Exit: 6:32 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney Trustee Vandernail moved, and Trustee Taylor seconded the motion to exit executive session. Motion carried: 7-0. 3. Approval of Agenda: Page 2 of 4 Minutes moved to discussion item 7e. Trustee Vandernail moved, and Trustee Mather seconded the motion to approve the Agenda. Motion carried: 7-0. 4. Consent Agenda: a) Minutes — October 7, 2015 moved to discussion item 7e. 5. Open Forum: Jay Clough addressed the Board regarding safety and a secondary access (Fraser Valley Parkway) road for Fraser. Suggested a building moratorium. Patrick Brower gave an update on the Grand Enterprise Initiative. Andy Miller - New trail being built off Meadow Ridge Hill. 6. Public Hearings: a) Growhouse Fraser License Modification of Hours of Operation Trustee Soles moved, and Trustee Waldow seconded the motion to open the public hearing on Growhouse Fraser License Modification of Hours of Operation. Motion carried: 7-0. TA McGowan outlined the hearing procedures and entered the following items into the record as exhibits: • Proof of publication. • Applicant's request and petitions. Trustee Vandernail moved and Trustee Soles seconded the motion to accept the exhibits into the record. Motion carried: 7-0. Public comment was taken from: Mike Swisher - COO of Growhouse Fraser LLC. Dan Volpe Jay Clough Trustee Soles moved, and Trustee Taylor seconded the motion to close the public hearing on Growhouse Fraser License Modification of Hours of Operation. Motion carried: 7-0. a) Resolution 2015-10-03 A Resolution of the Fraser Board of Trustees, Acting as the Local Marijuana Licensing Authority for the Town of Fraser, Approving the Request of Growhouse for a Modification of Hours for the Premises at 535 Zerex Street, Suite B-203, Fraser, Colorado. Trustee Vandernail moved, and Trustee Taylor seconded the motion to approve Resolution 2015-10-03 A Resolution of the Fraser Board of Trustees, Acting as the Local Page 3 of 4 Marijuana Licensing Authority for the Town of Fraser, Approving the Request of Growhouse for a Modification of Hours for the Premises at 535 Zerex Street, Suite B- 203, Fraser, Colorado. Motion carried: 7-0. b) Rendezvous Annexation Agreement Amendment Regarding Extension of the Deadline for Open Space Dedication Trustee Taylor moved, and Trustee Vandernail seconded the motion to open the public hearing on Rendezvous Annexation Agreement Amendment Regarding Extension of the Deadline for Open Space Dedication. Motion carried: 7-0. TA McGowan outlined the hearing procedures. Public comment was taken from: Terry Stanford The agreement will have added language addressing the trails will remain open to the public prior to dedication to the Town. Trustee Vandernail moved, and Trustee Taylor seconded the motion to close the public hearing on Rendezvous Annexation Agreement Amendment Regarding Extension of the Deadline for Open Space Dedication. Motion carried: 7-0. 7. Discussion and Possible Action Regarding: a) Resolution 2015-10-04 Approving a Minor Amendment to the Rendezvous Annexation Agreement Amendment Regarding the Deadline for Dedication of 4E Open Space and Authorizing Execution of the Agreement Continued until November 4, 2015 pending revised language re: trail access. b) Resolution 2015-10-02 Economic Development Additional language was added to 1 b, 2 and 2c, 1 b: and location neutral workers 2: resources subject to standard spending approval process' including Board approval of expenditures of$10,000.00 or more. 2c fair and cost effective Trustee Mather moved, and Trustee Miller seconded the motion to approve Resolution 2015-10-02 Economic Development. Motion carried: 7-0. TA McGowan was excused from the meeting. c) Financial Policies & 2016 Budget FM Havens briefed the Board on the Financial Policies. Public Comment was taken from: Steve Sumrall d) Minutes — October 7, 2015 Page 4 of 4 Minutes amended to add two people to the public comment section. Motion regarding attainable housing amended. Request to make all non-unanimous votes a roll call vote, Board concurred. Trustee Mather moved, and Trustee Miller seconded the motion modify the minutes. Motion carried: 7-0. 8. Other Business: Trustee Vandernail moved, and Trustee Taylor seconded the motion to adjourn. Motion carried: 7-0. Meeti j ed at 9:40 p.m. ,,,c),X- - s,p SEAL Lu Berger, Town l( erk col.oRPkoj) V 1 yfr i► C O L O R A D O TOWN BOARD REGULAR MEETING REGISTRATION SHEET October 21, 2015 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board.Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six(6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting,we would ask that you reserve your remarks for that specific date and time.Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race,color,ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY !' 4i-6'e I/ ii `skesi th.57)/ Xtii9-0/7e2 17-3 6 (4? e �� r i/3 1%2 .2 __1 s- "v „vizC I �� NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY Gary ��i awti�C� l l4 ex) 17r "i /k s vc� c Jrr►la.l 767( 05 w V I v 5 -s