Loading...
HomeMy Public PortalAbout19880608 - Minutes - Board of Directors (BOD)Meeting 88-13 :K MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER, BUILDING C, SUITE 135 201 SAN ANTONIO CIRCLE, MOUNTAIN VIEW, CALIFORNIA 94040 415) 949-5500 REGULAR MEETING BOARD OF DIRECTORS June 8, 1988 MINUTES I. ROLL CALL President Katherine Duffy called the meeting to order at 7:33 P.M. Members Present: Katherine Duffy, Robert McKibbin, Edward Shelley, Nonette Hanko, and Gerry Andeen. Richard Bishop arrived at 8:05 P.M. Member Absent: Teena Henshaw Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jim Boland, Jean Fiddes, Mary Hale, Stanley Norton, and Cecilia Cyrier. II. APPROVAL OF MINUTES May 11, 1988 Motion: E. Shelley moved that the Board approve the minutes of the meeting of June 8, 1988. R. McKibbin seconded the motion. The motion passed 5 to 0. R. Bishop was not present for the vote. III. WRITTEN COMMUNICATIONS C. Cyrier stated that the Board had received a copy of the May 5, 1988 draft Land Acquisition Policies and Procedures brochure with comments and suggestions from Robert Seaby, Kings Mountain Echo, 3438 Skyline Boulevard, La Honda. Staff was directed to send a letter of acknowledgement to Mr. Seaby, and H. Grench said the response would include the results of the Board's action to be taken later in the meeting on the proposed text. IV. ORAL COMMUNICATIONS There were no oral communications. V. ADOPTION OF AGENDA K. Duffy stated that the agenda was adopted by Board consensus. VI. BOARD BUSINESS A. Adoption of the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for 1988-1989 Fiscal Year (Report R-88-48 of May 31, 1988) H. Grench reviewed the changes that had been included in the Action Plan. Herbert Grench, General Manager; Board of Directors: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Nonette Hanko, Gerry Andeen, Richard Bishop Meeting 88-13 Page two Motion: E. Shelley moved that the Board adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1988-1989 Fiscal Year. N. Hanko seconded the motion. Discussion: Discussion centered on the relationship of the Action Plan and the budget. E. Shelley said that he would like to see the Budget Committee spend more time reviewing the Action Plan rather than the line item budget sheets. N. Hanko stated that the Action Plan and budget should be reviewed at the same time. K. Duffy, E. Shelley, and G. Andeen stated that more time should be spent in evaluating the Action Plan. E. Shelley said that the budget should reflect the cost of implementing the Action Plan, and G. Andeen stated that it is the Budget Committee ' s responsibility to see that the Action Plan is realistic. H. Grench suggested that the Board or Budget Committee might want to formulate a fresh approach for reviewing the Action Plan. G. Andeen referring to the Site Development Projects listed under Other Typical Projects and Activities of the Planning, Design and Development Subprogram of the Open Space Management Program questioned the use of the word minor in the statement "Minor public access improvements at D. Hansen responded that these were less costly projects in comparison to access improvement projects such as those at Skyline Ridge Open Space Preserve. H. Grench suggested that the word minor be deleted from the statement. E. Shelley agreed to include in his motion the deletion of the word minor in the statement noted. N. Hanko, who had seconded the motion, concurred. The revised motion passed 5 to 0 . R. Bishop was not present for the vote. B. Proposed Text for Land Acguisition Policy and Procedures Brochure (Report R-88-65 of June 3, 1988) H. Grench said that staff and the Land Acquisition Policy Committee had responded to public comments in preparation of the text for the brochure. Following discussion, it was decided that the item be brought back to the Board when the brochure was ready for distribution and, at that time, a decision could be made regarding enclosures if the new Master Plan was not available. G. Andeen, referring to page 10 of the brochure, said that he would like to see the definition of sphere of influence clarified since the designation of the District' s sphere of influence is set by the Local Agency Formation Commission (LAFCO) and not by the District itself . Meeting 88-13 Page three Motion: G. Andeen moved that the Board direct staff to add language to the brochure which indicates that some definitions, such as the sphere of influence of the District, are defined by outside sources. E. Shelley seconded the motion. The motion passed 5 to 0 . Motion: E. Shelley moved that the Board adopt the draft text for the Land Acquisition Policy and Procedures brochure as amended at the meeting. N. Hanko seconded the motion. The motion passed 5 to 0. C. Continuation of Long-Term Site Emphasis Planning Discussion (Report R-88-64 of June 1, 1988) D. Hansen said that a long-term look at development of sites was the basic question and that graphically looking at a 20- year time frame for each preserve seemed feasible. D. Woods, using a sample graph for the Windy Hill Open Space Preserve, explained what had occurred in terms of development on the Preserve. He noted that the graph showed what was seen in terms of future development, as well as the impact that a new acquisition, such as the recent Slobe addition, could have on the entire process . N. Hanko said that the graph would be more meaningful to her if it included specific figures for the number of parking places and miles of trails , as well as information on the types of signs to be installed. G. Andeen said that the graph represents only development aspects of the preserve based on Board and staff opinions and that user opinions should also be included, as well as information on management of the land, patrol , and safety. K. Duffy and E. Shelley said that the requests of Directors Hanko and Andeen were addressed in the Use and Management Plan reviews for each preserve and that the graph would be used to illustrate and compare development on different preserves, as well as what was anticipated in terms of development in future years . R. McKibbin said that using both the graph and the Use and Management Plan review for a preserve would answer most of his questions, but he indicated that more discussion would be helpful. R. Bishop said that he liked the graph, suggested using it in its present form, and then reviewing its usefulness and incorporating those comments for possible revisions. H. Grench said that the objective of the site emphasis review is to set long-term priorities for the preserves and that the graph is an attempt to show when development and changes on a preserve could occur. Motion: E. Shelley moved that the Board adopt in concept the graphic presentation for the long-term site emphasis and requested staff to prepare and use the graphs to support the next site emphasis review. R. Bishop seconded the motion. Meeting 88-13 Page four Discussion: N. Hanko said that other types of graphs would be more meaningful to her and she questioned if staff would have time to prepare all the data. G. Andeen said he was against the motion since the Board and staff were in the process of developing ideas at this time. R. McKibbin said he favored waiting until Director Henshaw was present for the vote. E. Shelley called the question. The vote to call the question was 5 to 1 with R. McKibbin dissenting. The motion passed 4 to 2 with N. Hanko and G. Andeen voting against the motion. D. Final Adoption of the Preliminary Use and Management Plan for the Menuhin Property Addition to the Sierra Azul Open Space Preserve, Limekiln Canyon Area (Report R-88-63 of June 1, 1988) D. Hansen reviewed the items to be considered in amending the Preliminary Use and Management Plan. He stated that the initial overseeing of the adjacent Cathedral Oaks parcel , acquired by Peninsula Open Space Trust (POST) , had been imple- mented and staff was awaiting a formal request from POST. Staff clarified that the area had been designated as a Conser- vation Management Unit (CMU) with limited access off Soda Springs Road. William Duncan, 19750 Alma Bridge Road, Los Gatos, said that his request to trade a small portion of his property to the District for a corner of the former Menuhin property in order to provide for his privacy and a fire lane remained unresolved. He discussed the negotiations he had had with staff to date and stated that he felt negotiations were at an impasse. He said that District access to the former Menuhin property was only available from the portion of his property he had proposed to trade. R. Bishop said that since negotiations were still in process and that since staff had not presented a possible agreement of a land trade to the Board the Board was not in a position to discuss or vote on Mr. Duncan' s request. R. Bishop and G. Andeen stated that negotiations should continue between Mr. Duncan and District staff in an attempt to resolve the issues. H. Grench said that a main District concern is arriving at an agreement regarding the water situation on the Cathedral Oaks parcel . C. Britton said that the Menuhin purchase agreement provided for a quitclaim of easement rights over Mr. Duncan' s property and that an adjustment of the property line was discussed rather than a trade of land. He said that the Cathedral Oaks parcel has rights and easements for water and these matters need to be discussed and resolved and stated that he felt the negotiations were still open. Meeting 88-13 Page five K. Duffy asked staff to make an attempt within the next 10 days to reopen negotiations with Mr. Duncan. Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Menuhin property addition to Sierra Azul Open Space Preserve, Limekiln Canyon Area, including the naming, as contained in the previous report and as amended in the current report, and indicate its intention to dedicate the property as public open space. E. Shelley seconded the motion. The motion passed 6 to 0 . E. Completion of Sale of Lands - Purisima Creek Redwoods Open Space Preserve (Vallerga) (Report R-88-66 of June 2, 1988) C. Britton reviewed conditions of the quitclaim deed to Mr. and Mrs. Edward Vallerga for the 3. 3 acres adjacent to their existing homesite. He said the land would be merged with the Vallerga' s existing property. In response to a question from N. Hanko, C. Britton stated that this action was not creating another homesite on the property. Motion: E. Shelley moved that the Board adopt Resolution 88- 23 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Acceptance of Property Sale Agree- ment, Authorizing Officer to Execute Quitclaim Deed from District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Purisima Creek Redwoods Open Space Preserve) . R. McKibbin seconded the motion. The motion passed 6 to 0. Mr. Vallerga introduced Mr. and Mrs . Kenneth Fisher, the future owners of the property, and complimented the District rangers working in the Skyline Area. F. Authorization to Reject Bid and to Re-Solicit Competitive Bids for Underground Storage Tank Installation at Skyline Ridge Open Space Preserve Ranger Facility (Report R-88-62 of June 1 1988) J. Boland reviewed the report and indicated that only one bid had been received. He said that perhaps the initial cost estimate of $15, 000 may have been too low. Motion: N. Hanko moved that the Board reject the one bid received and authorize staff to re-solicit competitive bids for an underground gasoline storage tank at Skyline Ridge Open Space Preserve ranger facility. E. Shelley seconded the motion. The motion passed 6 to 0. Meeting 88-13 Page six VII. INFORMATIONAL REPORTS H. Grench announced that Proposition 70 had passed by a 65% to 35% vote. R. Bishop requested that a letter be drafted for his signature thanking the San Mateo Times for their news article supporting Proposition 70. M. Hale showed a video tape taken by Supervising Ranger David Sanguinetti at the time of flume removal on St. Joseph' s Hill Open Space Preserve. VIII. CLAIMS Motion: N. Hanko moved that the Board approve Revised Claims 88-11. R. Bishop seconded the motion. The motion passed 6 to 0. IX. CLOSED SESSION S. Norton announced that two existing litigation matters , the Denmark bankruptcy case and the McQueen case, to be discussed in Closed Session fell under Government Code Section 54956 .9 (a) . The Board recessed to Closed Session on litigation, land acquisition, and personnel matters at 9: 45 P.M. X. ADJOURNMENT The meeting was adjourned at 11 : 40 P.M. Cecilia A. Cyrier Secretary The minutes of the meeting were approved as presente .