HomeMy Public PortalAbout19880608 - Minutes - Board of Directors (BOD)Meeting 88-13
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER, BUILDING C, SUITE 135
201 SAN ANTONIO CIRCLE, MOUNTAIN VIEW, CALIFORNIA 94040
415) 949-5500
REGULAR MEETING
BOARD OF DIRECTORS
June 8, 1988
MINUTES
I. ROLL CALL
President Katherine Duffy called the meeting to order at 7:33 P.M.
Members Present: Katherine Duffy, Robert McKibbin, Edward Shelley,
Nonette Hanko, and Gerry Andeen. Richard Bishop arrived at 8:05
P.M.
Member Absent: Teena Henshaw
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jim
Boland, Jean Fiddes, Mary Hale, Stanley Norton, and Cecilia Cyrier.
II. APPROVAL OF MINUTES
May 11, 1988
Motion: E. Shelley moved that the Board approve the minutes of the
meeting of June 8, 1988. R. McKibbin seconded the motion.
The motion passed 5 to 0. R. Bishop was not present for
the vote.
III. WRITTEN COMMUNICATIONS
C. Cyrier stated that the Board had received a copy of the May 5,
1988 draft Land Acquisition Policies and Procedures brochure with
comments and suggestions from Robert Seaby, Kings Mountain Echo,
3438 Skyline Boulevard, La Honda.
Staff was directed to send a letter of acknowledgement to Mr. Seaby,
and H. Grench said the response would include the results of the
Board's action to be taken later in the meeting on the proposed
text.
IV. ORAL COMMUNICATIONS
There were no oral communications.
V. ADOPTION OF AGENDA
K. Duffy stated that the agenda was adopted by Board consensus.
VI. BOARD BUSINESS
A. Adoption of the Action Plan for the Implementation of the Basic
Policy of the Midpeninsula Regional Open Space District for
1988-1989 Fiscal Year (Report R-88-48 of May 31, 1988)
H. Grench reviewed the changes that had been included in the
Action Plan.
Herbert Grench, General Manager; Board of Directors: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Nonette Hanko, Gerry Andeen, Richard Bishop
Meeting 88-13 Page two
Motion: E. Shelley moved that the Board adopt the Action Plan
for the Implementation of the Basic Policy of the
Midpeninsula Regional Open Space District for the
1988-1989 Fiscal Year. N. Hanko seconded the motion.
Discussion: Discussion centered on the relationship
of the Action Plan and the budget. E. Shelley said
that he would like to see the Budget Committee spend
more time reviewing the Action Plan rather than the
line item budget sheets. N. Hanko stated that the
Action Plan and budget should be reviewed at the same
time. K. Duffy, E. Shelley, and G. Andeen stated
that more time should be spent in evaluating the
Action Plan. E. Shelley said that the budget should
reflect the cost of implementing the Action Plan, and
G. Andeen stated that it is the Budget Committee ' s
responsibility to see that the Action Plan is
realistic. H. Grench suggested that the Board or
Budget Committee might want to formulate a fresh
approach for reviewing the Action Plan.
G. Andeen referring to the Site Development Projects
listed under Other Typical Projects and Activities of
the Planning, Design and Development Subprogram of
the Open Space Management Program questioned the use
of the word minor in the statement "Minor public
access improvements at D. Hansen responded
that these were less costly projects in comparison to
access improvement projects such as those at Skyline
Ridge Open Space Preserve. H. Grench suggested that
the word minor be deleted from the statement. E.
Shelley agreed to include in his motion the deletion
of the word minor in the statement noted. N. Hanko,
who had seconded the motion, concurred. The revised
motion passed 5 to 0 . R. Bishop was not present for
the vote.
B. Proposed Text for Land Acguisition Policy and Procedures
Brochure (Report R-88-65 of June 3, 1988)
H. Grench said that staff and the Land Acquisition Policy
Committee had responded to public comments in preparation of
the text for the brochure. Following discussion, it was
decided that the item be brought back to the Board when the
brochure was ready for distribution and, at that time, a
decision could be made regarding enclosures if the new Master
Plan was not available.
G. Andeen, referring to page 10 of the brochure, said that he
would like to see the definition of sphere of influence
clarified since the designation of the District' s sphere of
influence is set by the Local Agency Formation Commission
(LAFCO) and not by the District itself .
Meeting 88-13 Page three
Motion: G. Andeen moved that the Board direct staff to add
language to the brochure which indicates that some
definitions, such as the sphere of influence of the
District, are defined by outside sources. E. Shelley
seconded the motion. The motion passed 5 to 0 .
Motion: E. Shelley moved that the Board adopt the draft text
for the Land Acquisition Policy and Procedures
brochure as amended at the meeting. N. Hanko
seconded the motion. The motion passed 5 to 0.
C. Continuation of Long-Term Site Emphasis Planning Discussion
(Report R-88-64 of June 1, 1988)
D. Hansen said that a long-term look at development of sites
was the basic question and that graphically looking at a 20-
year time frame for each preserve seemed feasible.
D. Woods, using a sample graph for the Windy Hill Open Space
Preserve, explained what had occurred in terms of development
on the Preserve. He noted that the graph showed what was seen
in terms of future development, as well as the impact that a
new acquisition, such as the recent Slobe addition, could have
on the entire process .
N. Hanko said that the graph would be more meaningful to her if
it included specific figures for the number of parking places
and miles of trails , as well as information on the types of
signs to be installed. G. Andeen said that the graph
represents only development aspects of the preserve based on
Board and staff opinions and that user opinions should also be
included, as well as information on management of the land,
patrol , and safety. K. Duffy and E. Shelley said that the
requests of Directors Hanko and Andeen were addressed in the
Use and Management Plan reviews for each preserve and that the
graph would be used to illustrate and compare development on
different preserves, as well as what was anticipated in terms
of development in future years .
R. McKibbin said that using both the graph and the Use and
Management Plan review for a preserve would answer most of his
questions, but he indicated that more discussion would be
helpful. R. Bishop said that he liked the graph, suggested
using it in its present form, and then reviewing its usefulness
and incorporating those comments for possible revisions. H.
Grench said that the objective of the site emphasis review is
to set long-term priorities for the preserves and that the
graph is an attempt to show when development and changes on a
preserve could occur.
Motion: E. Shelley moved that the Board adopt in concept the
graphic presentation for the long-term site emphasis
and requested staff to prepare and use the graphs to
support the next site emphasis review. R. Bishop
seconded the motion.
Meeting 88-13 Page four
Discussion: N. Hanko said that other types of graphs
would be more meaningful to her and she questioned if
staff would have time to prepare all the data. G.
Andeen said he was against the motion since the Board
and staff were in the process of developing ideas at
this time. R. McKibbin said he favored waiting until
Director Henshaw was present for the vote.
E. Shelley called the question. The vote to call the
question was 5 to 1 with R. McKibbin dissenting.
The motion passed 4 to 2 with N. Hanko and G. Andeen
voting against the motion.
D. Final Adoption of the Preliminary Use and Management Plan for
the Menuhin Property Addition to the Sierra Azul Open Space
Preserve, Limekiln Canyon Area (Report R-88-63 of June 1, 1988)
D. Hansen reviewed the items to be considered in amending the
Preliminary Use and Management Plan. He stated that the
initial overseeing of the adjacent Cathedral Oaks parcel ,
acquired by Peninsula Open Space Trust (POST) , had been imple-
mented and staff was awaiting a formal request from POST.
Staff clarified that the area had been designated as a Conser-
vation Management Unit (CMU) with limited access off Soda
Springs Road.
William Duncan, 19750 Alma Bridge Road, Los Gatos, said that
his request to trade a small portion of his property to the
District for a corner of the former Menuhin property in order
to provide for his privacy and a fire lane remained unresolved.
He discussed the negotiations he had had with staff to date and
stated that he felt negotiations were at an impasse. He said
that District access to the former Menuhin property was only
available from the portion of his property he had proposed to
trade.
R. Bishop said that since negotiations were still in process
and that since staff had not presented a possible agreement of
a land trade to the Board the Board was not in a position to
discuss or vote on Mr. Duncan' s request. R. Bishop and G.
Andeen stated that negotiations should continue between Mr.
Duncan and District staff in an attempt to resolve the issues.
H. Grench said that a main District concern is arriving at an
agreement regarding the water situation on the Cathedral Oaks
parcel .
C. Britton said that the Menuhin purchase agreement provided
for a quitclaim of easement rights over Mr. Duncan' s property
and that an adjustment of the property line was discussed
rather than a trade of land. He said that the Cathedral Oaks
parcel has rights and easements for water and these matters
need to be discussed and resolved and stated that he felt the
negotiations were still open.
Meeting 88-13 Page five
K. Duffy asked staff to make an attempt within the next 10 days
to reopen negotiations with Mr. Duncan.
Motion: R. Bishop moved that the Board adopt the Preliminary
Use and Management Plan for the Menuhin property
addition to Sierra Azul Open Space Preserve, Limekiln
Canyon Area, including the naming, as contained in
the previous report and as amended in the current
report, and indicate its intention to dedicate the
property as public open space. E. Shelley seconded
the motion. The motion passed 6 to 0 .
E. Completion of Sale of Lands - Purisima Creek Redwoods Open
Space Preserve (Vallerga) (Report R-88-66 of June 2, 1988)
C. Britton reviewed conditions of the quitclaim deed to Mr. and
Mrs. Edward Vallerga for the 3. 3 acres adjacent to their
existing homesite. He said the land would be merged with the
Vallerga' s existing property. In response to a question from
N. Hanko, C. Britton stated that this action was not creating
another homesite on the property.
Motion: E. Shelley moved that the Board adopt Resolution 88-
23 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Approving
and Authorizing Acceptance of Property Sale Agree-
ment, Authorizing Officer to Execute Quitclaim Deed
from District, and Authorizing General Manager to
Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction (Purisima
Creek Redwoods Open Space Preserve) . R. McKibbin
seconded the motion. The motion passed 6 to 0.
Mr. Vallerga introduced Mr. and Mrs . Kenneth Fisher, the future
owners of the property, and complimented the District rangers
working in the Skyline Area.
F. Authorization to Reject Bid and to Re-Solicit Competitive Bids
for Underground Storage Tank Installation at Skyline Ridge Open
Space Preserve Ranger Facility (Report R-88-62 of June 1 1988)
J. Boland reviewed the report and indicated that only one bid
had been received. He said that perhaps the initial cost
estimate of $15, 000 may have been too low.
Motion: N. Hanko moved that the Board reject the one bid
received and authorize staff to re-solicit
competitive bids for an underground gasoline storage
tank at Skyline Ridge Open Space Preserve ranger
facility. E. Shelley seconded the motion. The
motion passed 6 to 0.
Meeting 88-13 Page six
VII. INFORMATIONAL REPORTS
H. Grench announced that Proposition 70 had passed by a 65% to 35%
vote.
R. Bishop requested that a letter be drafted for his signature
thanking the San Mateo Times for their news article supporting
Proposition 70.
M. Hale showed a video tape taken by Supervising Ranger David
Sanguinetti at the time of flume removal on St. Joseph' s Hill Open
Space Preserve.
VIII. CLAIMS
Motion: N. Hanko moved that the Board approve Revised Claims
88-11. R. Bishop seconded the motion. The motion passed
6 to 0.
IX. CLOSED SESSION
S. Norton announced that two existing litigation matters , the
Denmark bankruptcy case and the McQueen case, to be discussed in
Closed Session fell under Government Code Section 54956 .9 (a) . The
Board recessed to Closed Session on litigation, land acquisition,
and personnel matters at 9: 45 P.M.
X. ADJOURNMENT
The meeting was adjourned at 11 : 40 P.M.
Cecilia A. Cyrier
Secretary
The minutes of the meeting
were approved as presente .