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HomeMy Public PortalAbout07-26-2021 COW Agenda and PacketCommittee of the Whole Workshop of the President and the Board of Trustees Monday, July 26, 2021 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Committee of the Whole Workshop held on July 12, 2021. 07-12-2021 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) F.WORKSHOP F.1.PROPOSED ZONING CODE TEXT AMENDMENTS Planning staff will present recommended updates to the Zoning Code regarding corner side yard fences, lot coverage/impervious surface area, minimum deck and patio allowance, parking and occupancy of recreational vehicles, mobile food units, and other miscellaneous proposed text amendments. Miscellaneous Zoning Code Text Amendments Staff Report Mobile Food Unit Code Text Amendments Staff Report REMINDERS - •August 2 Village Board Meeting – 7:00 p.m. •August 3 Plan Commission – 7:00 p.m. •August 9 Next Committee of the Whole Workshop – 7:00 p.m. 1 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on July 12, 2021 Boardroom Mayor Argoudelis called the meeting to order at 7:00 p.m. Board Present: Mayor Argoudelis, Trustee Wojowski, Trustee Calkins, Trustee Kalkanis, Trustee Larson, and Trustee Ruane. Board absent: Trustee Benton. Others Present: Traci Pleckham, Interim Village Administrator; Michelle Gibas, Village Clerk; Jon Proulx, Planning Director; Lonnie Spires, Building Official; Allen Persons, Public Works Director; and John Konopek, Chief of Police. Trustee Larson moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on June 28, 2021. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Argoudelis reminded everyone of Plainfield Fest this weekend. TRUSTEE COMMENTS Trustee Ruane: Stated that the Riverfront Foundation is looking for volunteers for Plainfield Fest. Commented on the conversations regarding riparian rights. Mayor Argoudelis stated that a meeting has been scheduled. Trustee Ruane asked the Mayor to give updates on the status. Trustee Larson pointed out the website address for Plainfield Fest –www.theplainfieldfest.com. PUBLIC COMMENTS Laurie Hillman, Dayfield Subdivision, encouraged the Board to keep the non-residential growth issues on 143rd Street in mind when considering future growth. WORKSHOP 1) FUTURE LAND USE DISCUSSION Director Proulx reviewed recommended changes to the future land use designations for parcels in the vicinity of the 143rd Street West extension between Ridge Road and Seiner Road and adjacent to Ridge Road south of the future Ridge Road-143rd Street/Johnson Road intersection. Mayor Argoudelis indicated support for the changes. Trustee Larson expressed concern regarding Industrial and stated that she supports mixed use. Trustee Calkins stated that he is against industry west of Steiner. Trustee Wojowski expressed concern regarding industrial and indicated support for mixed use. Trustee Ruane stated that the Village needs to plan properly and requested to see the neighboring jurisdictions land plan for the area. Staff will continue working on the item and bring back to a future workshop for further discussion. 2)PLAINFIELD BUSINESS PARK SITE PLAN REVIEW Matt Grusecki, Senior Vice President of Northern Builders, Inc. reviewed the proposed site plan for MNSI Express, Inc. to be located at the P3 Site located east of Van Dyke Road and Wood Farm Road and west of the Canadian National Railroad right-of-way. Mr. Grusecki stated that the MNSI is a full-service logistics and transportation company and is proposing to relocate its headquarters to the P3 site. The development includes a 26,000 square foot 2 Village of Plainfield Committee of the Whole Meeting Minutes – July 12, 2021 Page 2 building with 10,000 square feet of office space. The project would also include building space devoted to truck maintenance, 50 parking spaces for employees/visitors, and 54 truck trailer parking stalls. Future expansion would allow for 26 additional passenger vehicle parking spaces and 54 additional truck trailers stalls. Mr. Grusecki point out that the company owns its own fleet. Trustee Wojowski, Trustee Larson, and Trustee Kalkanis indicated support. Trustee Ruane suggested turning the building 90 degrees. Mr. Grusecki stated that he would look at turning the building. Mayor Argoudelis read the reminders Trustee Larson moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:05 p.m. Michelle Gibas, Village Clerk 3 4 5 6 7 ARTICLE II. - GENERAL PROVISIONS. (UPDATED Ver. 7/26) Sec. 9-26. – Mobile food units. (1) Definition: Mobile food unit. A mobile food unit shall be an establishment that is vehicle-mounted or motorized to be readily movable with a commercial license and shall be used solely for mobile food and beverage vendors. Base of operation. A location that a mobile food unit will be stored, cleaned and maintained when not in operation. It is also used to store extra food and food related items. Special event. Temporary, short-term occurrences that are sponsored by a church, school, or any other community service organizations; or are held by any business or organization, which event is associated with a temporary outdoor use that has been approved by the Village President and Board of Trustees in accordance with section 9-27(1)(c). (2) Application Procedures: a. Mobile food unit operators must obtain a business license from the Village Building Department. b. As a condition of receiving a business license, the mobile food unit operator must submit approval documents issued by the applicable (Will or Kendall County) Health Department and (Plainfield or Oswego) Fire Protection District, a certificate of commercial general liability insurance with limits of not less than $1,000,000 per occurrence, as well as provide proof of the required sales tax registration with the State of Illinois. c. In order for parked/stationary mobile food units to conduct sales activities, the vendor or the host location (host business or property owner/property manager) of the mobile food unit must obtain a site permit from the Village Planning Department. This may only occur after the applicant has shall occur before the applicant receives the approval of a business license from the Village Building Department. d. Each approved site permit shall only apply to one (1) mobile food unit operator for one (1) period of business at the proposed location. e. Any continuation of the current business being run at the same location after the end of the valid site permit or any changes to the business plan shall require the mobile food unit applicant to submit a new site permit application package to the Village Planning Department for review. The new site permit shall require the applicant to comply with the rest hours and accrual requirements explained in Item e (6)b. f. Mobile food units may not be operated until all the approval documents are issued. (3) Site Permit Requirements. A site permit issued by the Village Planning Department is required for a mobile food unit operator to run business in the Village. The following information shall be required in order to complete the site permit application: a. Mobile food unit applicants shall submit a written consent document from the owner or manager of the proposed private non-residential lot location, a final menu, an illustrative location map to demonstrate compliance with the siting requirements 8 explained in Item d (5) to the Village Planning Department along with a completed site permit application form. b. Mobile food unit applicants proposing to operate in residential subdivisions shall reach out to the subject Homeowner Association (HOA) to receive a written consent document from the HOA prior to submitting the site plan application to the Village Planning Department. For the residential neighborhoods that do not possess an HOA, the applicant shall provide written consent letters from the immediately adjacent property owners or residents instead. c. For special events held regularly by public or non-profit organizations, event organizers or mobile food unit operators may apply for an annual permit by submitting one (1) site permit application listing all event dates and locations in the calendar year. Applicants shall submit a new application to the Village Planning Department for review if the approved event plan is changed. d. Mobile food unit applicants shall provide final menus to the Village Planning Department for review upon submitting the site permit application. e. Mobile food unit applicants shall provide graphics illustrating the owned mobile food unit, site plan, and location, to the Village Planning Department for review. f. Variances. No requests for variances shall be permitted other than the approval received by the Village Administrator or designee. (4) Zoning Districts: a. Mobile food units are allowed in the zoning districts identified in Table II-1. b. Mobile food units are prohibited as a principal use and shall not be operated on a vacant public or private property. (5) Locations: a. Rights-of-way: i. Unless expressly authorized by the Village Administrator or designee, mobile food units are prohibited from operating, in a parked/stationary or moving manner, in public rights-of-way (except for in residential subdivisions) or on public properties,; for example, in on-street public parking spaces. Anticipated exceptions include operation during special events approved by the Village Administrator or designee. ii. Mobile food units may park on private properties or rights-of-way in residential subdivisions with written consent provided by the property owner and the local Homeowner’s Association, but shall not block entrances, sidewalks, bike lanes, driveways, fire lanes, or traffic flows on private properties. iii. Mobile food units shall not park within fifty twenty (5020) feet of the center of any street intersections measured from the intersection of street centerlines. b. Parking Surface. Mobile food units shall park on a paved surface only such as concrete, bricks, or asphalt, and shall not park on unpaved surfaces such as gravel, mud, or grass. c. Spacing: 9 i. Unless expressly authorized by the Village Administrator, or designee, or having received a written consent letter from the nearby businesses, mobile food units in non-residential zoning districts shall not operate within five hundred (500) feet of the property line of any brick-and-mortar food establishments. Such written agreements shall be submitted along with the site permit application to the Planning Department. ii. Unless expressly authorized by the Village Administrator or designee, mobile food units shall not operate within five hundred (500) feet of the property line of any school during school sessions. iii. Unless expressly authorized by the Village Administrator or designee, each mobile food unit shall be at least two hundred and fifty (250) feet apart in all directions on the same property. iv. Unless expressly authorized by the Village Administrator or designee, mobile food units that are not part of a special event, shall not be operated within five hundred (500) feet of any festival, special or civic event sponsored or permitted by the Village. v. Unless expressly authorized by the Village Administrator or designee, mobile food units, when operating on nonresidential properties, shall not operate within fifty (50) feet of an adjacent residential property line. d. Maximum number of mobile food units. Unless expressly authorized by the Village Administrator or designee, no more than three (3) mobile food units shall be permitted on a private property at the same time. Maximum of mobile food units shall be calculated upon a ratio of paved area per mobile food unit: Twenty-five thousand (250,000) square feet per mobile food unit The calculation of paved area shall not include any space that is conflicting with other uses or activities in that area occurring simultaneously while the mobile food unit is in operation. e. Access. Mobile food units shall not block ingress or egress of other businesses or Building entrances or emergency exits. f. Parking. All mobile food units shall not park on a permitted lot overnight after business hours. Instead, they shall park at the reported base of operation locations. (6) Business Operations: a. Setup: i. Vehicle Requirements. A mobile food unit shall be licensed and shall not be used for vending an approved product unless the vehicle has been designed and constructed specifically for such purpose. ii. License and permit display. Mobile food units shall place display all received permits and licenses from the Village as well as the applicable County Health Department any other applicable institutions near the serving window where 10 customers receive their merchandise on the vehicle (see Figure II-4). Failing to do so may cause suspension of the Village business license and site permit. Figure II-4. Placement of Permits and Licenses iii. Permitted sales. Sales of alcohol or beverages containing alcohol shall be prohibited. Mobile food units shall only sell food and non-alcoholic beverages that are listed on the menu that has been approved by the Village Planning Department. iv. Merchandise Preparation: 1. Food and non-alcoholic beverages sold from a mobile food unit shall be prepared or stored at the reported base of operation locations. Food and beverage preparation or storage shall not be in a residential home house. 2. No open flame cooking shall be permitted except that such activity may take place if permitted by the applicable county health department and the fire protection district. 3. The mobile food unit site permit applicant must identify the base of operation location for food preparation and storage in the site permit application. v. Style of sales: 1. Services provided by mobile food units shall be limited to grab-and-go. 2. No tables and chairs or non-disposable containers, plates, or utensils shall be provided by mobile food unit vendors to the customers. No non-disposable articles can be reused. 3. The mobile food vendor shall conduct sales in a parked/stationary manner only. vi. Signage. No additional signs signage or attention-seeking devices shall be displayed on or near the subject mobile food unit except for the signage or graphic designs painted on the mobile food units. vii. Power. Mobile food units may equip with a portable generator. The generator shall comply with any regulations from the applicable fire protection district. Generators 11 shall be prohibited in residential zoning districts unless the generator is charged with a permitted temporary electrical connection. viii. Noise limitations. No amplified music or loudspeakers shall be permitted. The maximum noise output rating of a portable generator shall not exceed 60 decibels as confirmed by the manufacturer's specifications for that model of generator. Generators for mobile food units shall be prohibited anywhere in the Village. ix. Catering. Mobile food units used for catering services, as part of a private event, must not provide general sales to the public. x. Waste collection and hygiene management: 1. A trash receptacle and a recycling receptacle shall be equipped within twenty (20) feet from a mobile food unit. 2. Ground within a twenty-five-foot (25’) radius of the mobile food unit shall be kept neat and orderly at all times. 3. Garbage must be removed by the mobile food vendors prior to leaving the premises each day or changing locations. No receptacles should remain on the property at the end of operations each day. b. Hours of Operation: i. Frequency: 1. Unless otherwise permitted as part of a special event with the approval of the Village Administrator or designee, mobile food units are prohibited from operating in a stationary manner, without relocating, at a given location for a period exceeding twelve (12) hours in one (1) calendar day. 2. Mobile foot units are prohibited from operating at a given location for more than twenty-eight (28) days in a calendar year, unless prior approval is granted by the board of trustees to exceed twenty-eight (28) days of operation at that location. ii. Daily hours limitation. Daily hours of operation in non-residential zoning districts shall be between seven (7) a.m. and seven (7) p.m., and shall be between nine (9) a.m. and seven (7) p.m. in residential zoning districts, unless otherwise permitted as part of a special event with the approval of the Village Administrator or designee. Last call sales shall start thirty (30) minutes prior to the end of the proposed hours. iii. Rest period. Unless permitted as part of a special event with the approval of the Village Administrator or designee, mobile food units must observe a forty-eight- hour (48) wait period between operations at the same location. A new completed site permit application must be submitted to the Village Planning Department for review. (7) Enforcement and Penalty: a. Violations. It shall be unlawful for any mobile food unit vendors who obtain the Village mobile food unit business license and the site permit to violate, disobey, neglect, omit, 12 refuse to comply with, or resist the enforcement of any of the provisions of the mobile food unit regulations. b. Enforcement. The Village shall investigate all alleged instances of code violations. If the code violation covers the applicable county health department’s Food Code and/or fire protection district’s code, the applicable county health department and/or fire protection district shall be notified by the Village and has the authority to initiate the investigation. c. Notification of violation. If the Village determines that a violation exists, the Village shall notify, in writing, the mobile food unit vendors within three five (35) business days. If the code violation happens in a residential subdivision, a copy of such written notification of violation shall be mailed to the local HOA for their record. If the code violation is related to the County Food Code applicable county health department and/or fire protection district, such copy of the written notification of violation shall be mailed to the relevant County Health Department institution(s). The mobile food unit vendors must eliminate the violation immediately upon the initial presence of the Village staff as well as applicable department and/or fire protection district staff due to the code violation. d. Penalties. The Village may suspend or revoke the Village business license and site permit for violations of the ordinance. The Village may impose fines against any mobile food unit vendors or any agent for violations of the ordinance in an amount not exceeding seven hundred and fifty dollars ($750.00). Each day that a violation continues to exist shall constitute a separate offense. If the revocation or suspension of the permit is caused by the permitee, there shall be no refund of any fees paid to the Village for operation of a mobile food unit. 13 ARTICLE II. - GENERAL PROVISIONS. (CURRENT) Sec. 9-16. - Accessory buildings, structures, and uses of land. (9) [Mobile food units.] Mobile food units shall be permitted pursuant to the following requirements and limitations: a. Mobile food units are allowed in the zoning districts identified in Table II-1. b. Mobile food unit operators must obtain a business license from the village. As a condition of receiving a business license, the mobile food unit operator must demonstrate compliance with the requirements of the applicable (Will or Kendall County) Health Department and (Plainfield or Oswego) Fire Protection District, as well as provide proof of the required sales tax registration with the State of Illinois. c. For parked/stationary mobile food units, the host location (host business or property owner/property manager) of the mobile food unit must obtain a site permit from the planning department. d. Unless expressly authorized by the village administrator or designee, mobile food units are prohibited from operating in a parked/stationary manner in the public right-of-way or public property, for example, in on-street public parking spaces. Anticipating exceptions include operation during special events approved by the village. e. Mobile food units are prohibited as a principal use and may not be operated on a vacant lot. f. Unless permitted as part of a special event, mobile food units are prohibited from operating in a stationary manner, without relocating, at a given location for a period not to exceed twelve (12) hours. g. Unless permitted as part of a special event, mobile food units must observe a forty-eight- hour wait period between operations at the same location. h. Mobile foot units are prohibited from operating at a given location for more than twenty- one (21) days in a calendar year, unless prior approval is granted by the board of trustees to exceed twenty-one (21) days of operation at that location. 14