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Home My Public Portal AboutMinutes-1/2/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 2, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: December 29, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ A.Roll Call Meeting Called to order at 5:32 PM Mike Ryan Mayor Pro-Tem Mike Ryan called the work session to order at 5:32 PM. Upton roll being called the following members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent Mayor Steve Berner. Other member present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, P&Z Chair – Key Kain, P&Z Member Stephanie Surine, P&Z Member Luther Parker and others. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Schnedler. All ayes motion carried. C.Presentation and Discussion of Hunt Club Development – Planned Development Overlay District – Darryl High – Presented his proposed OPD application and the scope of the entire project. City Administrator Doug Boldt spoke about the City’s involvement with the OPD Application process. Darryl fielded question from Council regarding the type of units and if Senior housing will be involved. Also discussed all units will be rental units and will have on site management. Discussed plans to connect to the City Bike trail. Also discussed the phasing process. Looking to have 4 phases. D.Presentation and Discussion of Lot 1, Hoyt’s Addition – Planned Development Overlay District – Chad Freeman – Chad Freeman gave background as to why requesting the OPD due to the High Pressured Gas line on the property which reduces his building’s footprint greatly. E.Discussion of Conservation Easement Agreement Discussion on needing to table this item again. F.Discussion of FY 2018-2019 Budget City Administrator Doug Boldt, presented the Budget and asked Council about what they would like to see. Discussion regarding Police Protection with Johnson County Sheriff Dept. Council requested to have the increase of prop tax monies to pay down the debt and Council also requests to have a reserve set asisde for a Community Recreation Center. City Council Agenda Page 1 of 5 G.Questions from Council Members regarding items on the Regular City Council Agenda H.Other Business I.Adjournment Motion to adjourn work session by Bartels. Second by Havens. All ayes, meeting adjourned at 6:59 PM City Council Meeting A.Call to Order – 7:00 PM B.Roll Call Meeting Called to order at 7:03 PM Citry of Tiffin held a Regular Council Meeting at Tiffin City Hall Council Chambers. Mayor Pro-Tem Mike Ryan called the meeting to order at 7:__ PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent Mayor Steve Berner. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehment, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. C.Agenda Additions/Agenda Approval Motion to approve agenda Upton. Second by Bartels. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on not the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Travis Weipert – Doe Avenue in Tiffin – Rental of properties in neighborhood. City regulation and requirements with rental upkeep. Also with the fireworks in the neighborhood. Council advised fireworks are banned in town and advised that Tiffin currently doesn’t have a rental code. Johnson County Sheriff – Nothing to report. Fielded questions from Council regarding fireworks. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Appointment of Mike Ryan Mayor Pro-Tem Motion to approve the Consent Agenda which included the City Counicl Minutes and the appointment of Mike Ryan as Mayor Pro-Tem by Havens. Second by Schnedler. All ayes, motion carried. City Council Agenda Page 2 of 5 F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing for Conservation Easement Agreement a.Close Public Hearing and Proceed to I-1 Motion to open the Public Hearing for entering into a Conservation Easement Agreement by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, opened at 7:10 PM Discussion: Nothing Received at City Hall and no public present. Motion to close public hearing by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, meeting closed at 7:10 PM 2.Public Hearing on Proposed Amendment to the Tiffin Urban Renewal Area a.Close Public Hearing and Proceed to I-2 Motion to open the Public Hearing for Amending the Tiffin Urban Renewal Area by Havens. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, opened at 7:11 PM Discussion: Nothing Received at City Hall and no public present. Motion to close public hearing by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, meeting closed at 7:12 PM 3.Public Hearing for Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements a.Close Public Hearing and Proceed to H-3 Motion to open the Public Hearing for Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements by Havens. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, opened at 7:14 PM Discussion: Nothing Received at City Hall and no public present. Motion to close public hearing by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, meeting closed at 7:14 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2017-421 – An Ordinance Amending Ordinance No. 2006-274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point within the Building for Single Family and Multi-Family Residential Structures a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-421 – An Ordinance Amending Ordinance No. 2006- 274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point within the Building for Single Family and Multi-Family Residential Structures by Havens. City Council Agenda Page 3 of 5 Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, second reading approved. 2.Ordinance No. 2018-422 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the January 2018 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Iowa Code a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-422 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the January 2018 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Iowa Code by Baretls. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, first reading approved. 3.Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-423 - An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements by Havens. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, first reading approved. I.Resolutions for Approval 1.Resolution 2018-133 – A Resolution to Enter into a Conservation Easement Agreement Motion to table by Havens. Second by Schnedler. All ayes, motion approved. 2.Resolution 2018-134 – A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area Motion to approve Resolution 2018-134 – A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, motion approved. 3.Resolution 2018-135 – A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with Fareway Stores, Inc., Including Annual Appropriation Tax Increment Payments Motion to approve Resolution 2018-135 – A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with Fareway Stores, Inc., Including Annual Appropriation Tax Increment Payments by Bartels. Second by Schnedler Roll Call: Upton, Bartels, Havens, Ryan, Schendler. All ayes, motion approved. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Havens. City Council Agenda Page 4 of 5 Second by Bartels. All ayes, motion carried. 2.Consideration of Pay Estimate #9 – WRH, Inc. – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 3.Consideration of Pay Estimate #10 – WRH, Inc. – Motion to Approve by Schnedler. Second by Bartels. All ayes, motion carried. Upton requested to have Randy double check to see that #9 & #10 are two separate bills and not duplicating items. 4.Consideration of Change Order #6 – Rathje Construction – Motion to Approve by Havens. Second by Schnedler. Ayes: Bartels, Havens, Schnedler, Ryan. Nays: Upton, motion carried. 5.Consideration of City Council Appointments (below) and Council Action as Needed a.City Clerk – Ashley Platz b.City Attorney – Holland, Michael, Raiber & Sittig PLC c.City Engineer – Hart-Frederick Consultants, P.C. d.Official Newspaper – North Liberty Leader Motion to approve the City Council Appointments of Ashley Platz as City Clerk, City Attorney Holland Michael Raiber & Sittig PLC, City Engineer Hart-Frederick Consultants, P.C. and Official Newspaper North Liberty Leader by Baretls. Second by Havens. All ayes, motion carried. M. Reports to be Received/Filed 1. N. Reports from City Personnel 1.Mayor’s Report – Nothing. 2.City Council Reports - Nothing 3.Director of Public Work’s Report – Sewer Plant working well but he is beyond full capacity. Fielded question regarding what can remedy until new plant is up and running. 4.Building Official Report – Nothing to report. 5.City Engineer’s Report - th 6.City Attorney’s Report – Condemnation hearing on January 8. th 7.City Administrator’s Report – February 7 Joint Work Session with School Board & Council. O.Adjournment Motion to adjourn by Schnedler. Second by Bartels. All ayes, meeting adjourned at 7:47 PM ________________________________ January 2, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5 CLAIMS REPORT VENDORINVOICE DESCRIPTION AMOUNT ADVANCED SYSTEMS, INC LF-SIDEWALK RELEASE PATH 29.2 ALLIANT ENERGY UTILITIES 4,172.26 ALLIANT ENERGY UTILITIES-PARKS 23.66 ALLIANT ENERGY UTILITIES-WARNING SIRENS 21.98 ALLIANT ENERGY UTILITIES-STREETS 112.67 ALLIANT ENERGY UTILITIES-PARKS 320.29 ALLIANT ENERGY UTILITIES-WATER 469.06 ALLIANT ENERGY UTILITIES-STREETS 187.36 ALLIANT ENERGY UTILITIES-WARNING SIRENS 292.96 ALLIANT ENERGY UTILITIES-WATER 2,602.31 ALLIANT ENERGY UTILITIES-PARKS 42.55 ALLIANT ENERGY UTILITIES-WARNING SIRENS 27.79 ALLIANT ENERGY UTILITIES 188.8 CARUS PHOSPHATES INC WATER TREATMENT CHEMI 1,113.00 CARUS PHOSPHATES INC WATER TREATMENT CHEMI 367 CEDAR VALLEY HUMANE SOCIETY 2 STRAY CATS-CARE 260 CITY TRACTOR CO. PARTS AND REPAIRS EQUIPM 83.9 DATA TECHNOLOGIES W2-1099-1096-W3'S 158.1 DEARBORN NATIONAL GROUP INSURANCE 598 ELMER'S ENTERPRISE, LLC 231MAINST- LAND PURCHA 53,398.83 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 23.75 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 22.75 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 50.75 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 50.25 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 52.25 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 147 HAWKEYE TITLE 231 MAIN ST - TITLE 201 HOLLAND, MICHAEL, RAIBER LEGAL 5,657.00 HOLLYWOOD GRAPHICS VEHICLE DECAL 166 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA ONE CALL DIGGING PROTECTION 50.5 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 243.49 IPERS FEBRUARY IPERS UNDERPAY -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL 4 PIECE TAPE/KEY RING 430.22 JOHNSON COUNTY RECORDER RECORDING FEES 102.6 JOHNSON COUNTY TREASURER 231 MAIN ST PURCHASE 157 MENARDS JOIST HANGER 836.99 MENARDS 12' GRAY RUSTIC SOLID 57.64 OFFICE EXPRESS CALCULATOR 153.43 RELIANCE TITLE SERVICES 231 MAIN ST - ABSTRACT 368 RELIANCE TITLE SERVICES 480 ROBERTS FERRY RD - AM 150 RSM US PRODUCT SALES LLC ACCOUNT SELF-SERVICE 1,355.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 STOREY KENWORTHY/MATT PARRO ENVELOPES 255 TALLGRASS BUSINESS RESOURES RECEIPT RIBBON 10.69 USA BLUE BOOK FLOOR SQUEEGEE & HANDL 140.45 UTILITY SERVICE CO.,INC PAX MIX SYSTM STORAGE H 2,550.00 WELLMARK MEDICAL INSURANCE 1,410.60 **** PAID TOTAL ***** **** SCHED TOTAL ***** 81,794.09 ***** REPORT TOTAL ***** 81,794.09 Claims by Fund 001 General$11,027.32 110-Road Use Tax$1,090.80 112-Employee Benefit$733.51 200-Debt Service$795.52 312-Robert's Ferry Cap Proj$150.00 326-Town Center Land Purc$54,227.43 600-Water$10,570.68 610-Sewer$3,198.83 Total$81,794.09