HomeMy Public PortalAbout19880914 - Minutes - Board of Directors (BOD) dA� Meeting 88-20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
September 14-, 1988,
MINUTES
I . ROLL CALL
President Katherine Duffy called the meeting to order at
5: 30 P.M.
Members Present: Teena Henshaw, Katherine Duffy, Richard
Bishop, Nonette Hanko, Edward Shelley, and Robert McKibbin.
Personnel Present: Herbert Grench.
II . CLOSED SESSION
The Board met in Closed Session to discuss personnel
matters . The Board reconvened for the public meeting at
7 : 34 P.M.
III . PUBLIC SESSION
Director Gerry Andeen was present for this portion of the
meeting.
Personnel Present: Herbert Grench, David Hansen, Mary Hale ,
Jean Fiddes , Walter Goggin, Del Woods , James Boland, Michael
Foster, Loro Paterson, Lauren McGuire , Michael Jurich, John
Kowaleski , Stanley Norton, and Doris Smith.
IV. APPROVAL OF MINUTES
August 24 , _1,988
Motion: N. Hanko moved that the Board approve the
minutes of August 24 , 1988 . T. Henshaw seconded
the motion. The motion passed 6 to 0 . E. Shelley
abstained from voting because he was not present
at the August 24 meeting.
V. WRITTEN COMMUNICATIONS
D. Smith stated that the Board had received the following
written communications :
1) a letter, dated August 15, 1988 , from G. Keith
Chambers , Timberlands Manager of The CHY Company, 2555
Third Street, Sacramento, concerning potential public
Q C. 4-
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 88-20 Page Two
access to the former Lazenby property addition to the
Mt. Umunhum Area of Sierra Azul Open Space Preserve;
2) a letter, dated August 25, 1988 , from Dennis Grist, 215
Tait Avenue, Los Gatos , concerning public access to the
El Sereno Open Space Preserve from Sheldon Road;
3) a letter, dated August 19, 1988 , from Elly Hess , 2411
Graceland Avenue, San Carlos, regarding the
establishment of a fund in memory of Polly Geraci .
Referring to the Chambers letter, K. Duffy stated that
she had suggested a couple of changes in the response
letter that staff prepared. , H. Grench read the
proposed changes, and the Hoard concurred with their
inclusion in the letter.
Following discussion that centered on the legal use
differences between a private road and a public
thoroughfare, the' Board, by consensus,' agreed to change
the words general public access to designated public
access in the first paragraph. '
N. Hanko, referring to the letter from Ms . Hess, asked
if the possibility of dedicating a trail in Mrs.
Geraci ' s memory would prevent naming a trail in memory
of former District Director George Seager at the Pulgas
Ridge Open Space Preserve. R. Bishop stated that he
felt the preserve is large enough to name trails in
memory of both individuals and that there would be no
conflict.
VI. ORAL COMMUNICATIONS
There were no oral communications.
VII. ADOPTION OF AGENDA
K. Duffy stated that the agenda was adopted by Board
consensus.
VIII .BOARD BUSINESS
A. Appointment of Peace Officers (R-88-105 of August 16,
1988)
Motion: N. Hanko moved that the Board adopt
Resolution 88-39, a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Appointing Donald
Gambelin as a Peace Officer. R. McKibbin
seconded the motion. The motion passed 7 to
0 .
Motion: N. Hanko moved that the Board adopt
Resolution 88-40, a Resolution of the Board
Meet,ing 88-20 Page Three
of Directors of the Midpeninsula Regional
Open Space District Appointing Loro Paterson
as a Peace Officer. R. McKibbin seconded the
motion. The motion passed 7 to 0.
J. Boland introduced four new District employees to
the Board: Lauren McGuire, Volunteer Coordinator; Loro
Paterson, Ranger; and Michael Jurich and John
Kowaleski , Open Space Technicians.
B. Final Adoption of the Amended Preliminary Use and
Management Plan for the Stanford Property Addition to
the Russian Ridae Open Space Preserve (.Rpp2Kt R-88-lQ
of September 8, 1988)
D. Hansen reviewed the staff report and stated that
escrow had closed September 14 . He noted that no
further public comment had been received. N. Hanko
stated that she felt the house "had had its day, " and
that she would vote in favor of demolition.
Motion: N. Hanko moved that the Board adopt the
amended Preliminary Use and Management Plan
for the Stanford property addition to the
Russian Ridge Open Space Preserve, including
the naming, as contained in report R-88-86,
and that the Board indicate its intention to
dedicate the property as public open space.
R. Bishop seconded the motion.
Discussion: E. Shelley stated his support of the
staff ' s recommendation to demolish the house. J. B.
Barinka, 310 Alpine Road, La Honda, questioned which
Board members had seen the structure and said that he
had not seen a detailed analysis of the property as
stated in the December staff report. He said he felt
the structure could be saved and brought up to
standards without much staff time involved. He
suggested that in the future the District, when
acquiring property with structures , set aside the
structures the District does not want and sell them
off. Mr. Barinka stated that because escrow had not
closed, he had not been able to enter the property to
inspect the house carefully
K. Duffy said that she had visited the site and found
that the house does not have value to the District ' s
program because it is situated in a very poor location
and would be costly to save. She added that there is
good potential for a trail link to the rest of the
preserve from this site. She questioned staff ' s
recommendation to repair the driveway, and D. Hansen
responded that a culvert would probably be needed to
Meeting 88-20 Page Four
divert runoff in order to maintain a good trail base
and provide ranger vehicle access.
E. Shelley said he did not think the house was
compatible with open space use. R. McKibbin said the
house was in the wrong location and would require major
work to bring it up to code.
T. Henshaw stated she would abstain from voting because
she was not present at the August 10 meeting and had
not seen the property.
The motion passed 6 to 0 , with T. Henshaw abstaining.
C. Final Adoption of the Preliminary Use and Management
Plan for the Paulin et al. Property Addition to La
Honda Creek Open Space Preserv���(Re�®rt �R-88�-1O7�qf
Se >tember 9., 1988)
D. Hansen said that the 140-acre property had closed
escrow on August 26 and that staff had received no
further public comment. He reported that he had been
in contact with representatives from the Committee for
Green Foothills and San Mateo County staff regarding
the filing of a zoning complaint with the County by the
Committee for Green Foothills over unauthorized road
work on the property by the previous owner prior to the
close of escrow. He said that there was no major
problem with the work that was done, only that it was
done without first obtaining a permit. He reported
that the Committee for Green Foothills would be willing
to drop their complaint if the District would guarantee
some winterization of the road. He said that the
District is obligated to enter into a road agreement
with the previous owners and that staff will attempt to
have the previous owners assist them with the
winterization of the road.
D. Woods showed slides of the road work, mentioning
that most of the work was improvements of existing
roads with minimal new road construction.
R. McKibbin reported that he had spoken with
representatives from the Committee for Green Foothills ,
noting that they are willing to drop their complaint if
mitigation occurs before winter.
Motion: R. Bishop moved that the Board adopt the
Preliminary Use and Management Plan for the
Paulin et al . property addition to La Honda
Creek Open Space Preserve, including the
naming, as contained in the staff report, and
that the Board indicate its intention to
dedicate the property as public open space.
Meeting 88-20 Page Five
E. Shelley seconded the motion. The motion
passed 7 to 0.
K. Duffy stated that mitigation is implicit in the
motion as part of staff ' s recommendation. Staff was
directed to write a letter to Mr. Paulin and the County
to that effect.
D. Final Adoption of the Preliminary Use and Management
Plan for the Laze a
Azul Oven Svace Preserve, Mt. Umunhum Area (Repprt_ R-
88-108 of September 8 , 1988)
D. Hansen stated that he had spoken with Jay Watson of
Watson Communications that has some interest in the
adjacent property owned by The CHY Company. He said
that Mr. Watson seemed satisfied with the revised
response letter to Mr. Chambers . He noted that escrow
on the property had closed on August 31 and that no
additional public comment had been received.
Mr. G. Keith Chambers said that The CHY Company was
concerned about public access to the property and
potential public use problems that could occur. He
stated that it was the company' s intent to keep the
road to the property private and to prohibit public
access across their section of the road.
Nelson O'Connor, 75 Phelan Avenue, #2, San Jose, asked
where the public access to the property would be and
what the District anticipated for the future use of the
land. He stated that he too was concerned about the
public gaining access to the area.
Mr. Chambers said that, in his opinion, there was
inadequate public notification of the Board meeting at
which the Lazenby acquisition was approved. K. Duffy
explained the notification process . T. Henshaw asked
that the notification process be agendized for future
consideration because she felt that people were not
getting ample notification.
Motion: R. Bishop moved that the Board adopt the
Preliminary Use and Management Plan for the
Lazenby property addition to the Sierra Azul
Open Space Preserve, Mt. Umunhum Area,
including the naming, as contained in the
staff report and to indicate its intention to
withhold the property from dedication as
public open space at this time. T. Henshaw
seconded the motion. The motion passed 7 to
0.
Meeting 88-20 Page Six
E. ProDosed Change in District ' s Budget Procedures and
Fiscal Year (Report R-88-104 qf_ August 2� 1988)
H. Grench reviewed the staff report. M. Foster said
that he had discussed the proposed change with Santa
Clara County staff, the District ' s auditors , and staff
at other agencies and that he had not encountered any
objections to the change in the fiscal year.
Discussion centered on what problems might be
experienced by appointing the Budget Committee at the
first meeting in January, but the Board concluded that
no major problems would result. K. Duffy recommended
that the appointment of the Budget Committee be placed
at the end of the agenda for the first meeting in
January.
Motion: E. Shelley moved that the Board adopt in
concept the changes proposed in the report
for the District ' s budget procedures and
charge the next Budget Committee with
conducting a review of the Preliminary Action
Plan on the Board' s behalf as part of the
budget review process. R. Bishop seconded
the motion. The motion passed 7 to 0 .
Motion: E. Shelley moved that the Board adopt
Resolution 88-41, a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Amending Rules of
Procedure to change the fiscal year to April
1 through March 31, beginning in 1989 and to
appoint the Budget Committee at the first
meeting in January. R. Bishop seconded the
motion. The motion passed 7 to 0.
F. Open Space Management Budget Policies (Report R-88-103
of Au ust 24 , 1988)
H. Grench gave a brief summary of the report in which
he stated that two suggested changes had been made:
Item No. 8 was added and wording changes had been
incorporated in Item No. 1 . N. Hanko stated that she
felt the word "proper" in Item No. 1 was too
subjective, and she suggested that the word
"responsible" be substituted.
Motion: R. Bishop moved that the Board adopt the
proposed new Open Space Management Budget
Policies as amended in the report, including
changing "proper" to "responsible. " N. Hanko
seconded the motion. The motion passed 7 to
0 .
Meeting 88-20 Page Seven
G. Application for the Skyline RJ�gq_O >ace Preserve
gen Sr
Pedestrian Undercrogging--?.K������
September 8, 1988)
Motion: E. Shelley moved that the Board adopt
Resolution 88-42, a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Approving the Application
for Special Account for Capital Outlay
Moneys. T. Henshaw seconded the motion. The
motion passed 7 to 0.
IX. INFORMATIONAL REPORTS
H. Grench reported on recent legislative matters of District
interest. He noted that the application for the Land and
Water Conservation Fund Grant for the first phase of the
Skyline Ridge trail development project had been funded. He
said that the Governor had not yet signed the bill to create
a new open space district in southern Santa Clara County.
H. Grench advised that the Not-So-Annual Conference to be
held in Marin County had been re-scheduled to April 28-30,
1989.
T. Henshaw advised that the next meeting of the Bay Trail
Advisory Committee will be held in Oakland on October 6 and
said that neither she nor D. Woods would be able to attend
this meeting. She asked if any other Board member would be
interested in attending.
E. Shelley reported on a recent meeting with Mr. Castellano,
Ames Research Center 's Facilities Planning Officer, which he
attended with H. Grench and D. Hansen. He said this meeting
was held to discuss the mutual relationship between Ames and
the District at the Stevens Creek Shoreline area and that
the meeting proved to be productive.
D. Hansen reported that the Board was invited to attend the
official unveiling of the Ridge Trail at a celebration to be
held at Tilden Park on September 22 . He also reported on
various Open Space Management activities including:
the completion of the Soda Gulch Trail at Purisima
Creek Redwoods Open Space Preserve;
30 volunteers worked on the trail project at Pulgas
Ridge Open Space Preserve on September 10 and staff and
contract work was begun on a trail near the Edmonds
Road entrance to the Preserve;
demolition was completed of the Peretta, MacNamara, and
Sheffield structures;
there will be a presentation to the docents on October
8 by Ane Rovetta of Marin County and Board members are
invited to attend.
Meeting 88-20 Page Eight
N. Hanko reported on the recent meeting she had attended
with D. Hansen and with an East Palo Alto City Council
member regarding closer cooperation between the City and the
District in the Ravenswood area of East Palo Alto. She said
that another meeting will be held at the District office on
September 28 and she and G. Andeen will attend.
T.Henshaw asked for a progress report on the dump site
located on the former Hosking property. D. Hansen said that
staff is looking for an engineer/contractor to do the
necessary work.
M. Hale reported that the Land Acquisition brochure was
mailed on September 14.
X. CLAIMS
Motion: R. Bishop moved that the Board approve Revised
Claims 88-17 . T. Henshaw seconded the motion.
The motion passed 7 to 0.
XI. CLOSED SESSION
S. Norton announced that litigation matters to be
discussed in the Closed Session fell under Government
Code Section 54956 . 9 (b) . The Board recessed to Closed
Session at 9:40 P.M.
XII. ADJOURNMENT
The Board reconvened to adjourn the meeting at 10: 36
P.M.
Doris Smith
Secretary
Correction to the Minutes of 9/28/88 Board Meeting:
APPROVAL OF MINUTES
September 14 , 1988
K. _Duffy noted that G. Andeen had been present during part of the
Closed Session, arriving at 6 : 00 P.M.
Motion: R. Bishop moved that the Board approve the minutes of
September 14 , 1988 as amended. T. Henshaw seconded the
motion. The motion passed 7 to 0.