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HomeMy Public PortalAbout19880914 - Minutes - Board of Directors (BOD) dA� Meeting 88-20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS September 14-, 1988, MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 5: 30 P.M. Members Present: Teena Henshaw, Katherine Duffy, Richard Bishop, Nonette Hanko, Edward Shelley, and Robert McKibbin. Personnel Present: Herbert Grench. II . CLOSED SESSION The Board met in Closed Session to discuss personnel matters . The Board reconvened for the public meeting at 7 : 34 P.M. III . PUBLIC SESSION Director Gerry Andeen was present for this portion of the meeting. Personnel Present: Herbert Grench, David Hansen, Mary Hale , Jean Fiddes , Walter Goggin, Del Woods , James Boland, Michael Foster, Loro Paterson, Lauren McGuire , Michael Jurich, John Kowaleski , Stanley Norton, and Doris Smith. IV. APPROVAL OF MINUTES August 24 , _1,988 Motion: N. Hanko moved that the Board approve the minutes of August 24 , 1988 . T. Henshaw seconded the motion. The motion passed 6 to 0 . E. Shelley abstained from voting because he was not present at the August 24 meeting. V. WRITTEN COMMUNICATIONS D. Smith stated that the Board had received the following written communications : 1) a letter, dated August 15, 1988 , from G. Keith Chambers , Timberlands Manager of The CHY Company, 2555 Third Street, Sacramento, concerning potential public Q C. 4- Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-20 Page Two access to the former Lazenby property addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve; 2) a letter, dated August 25, 1988 , from Dennis Grist, 215 Tait Avenue, Los Gatos , concerning public access to the El Sereno Open Space Preserve from Sheldon Road; 3) a letter, dated August 19, 1988 , from Elly Hess , 2411 Graceland Avenue, San Carlos, regarding the establishment of a fund in memory of Polly Geraci . Referring to the Chambers letter, K. Duffy stated that she had suggested a couple of changes in the response letter that staff prepared. , H. Grench read the proposed changes, and the Hoard concurred with their inclusion in the letter. Following discussion that centered on the legal use differences between a private road and a public thoroughfare, the' Board, by consensus,' agreed to change the words general public access to designated public access in the first paragraph. ' N. Hanko, referring to the letter from Ms . Hess, asked if the possibility of dedicating a trail in Mrs. Geraci ' s memory would prevent naming a trail in memory of former District Director George Seager at the Pulgas Ridge Open Space Preserve. R. Bishop stated that he felt the preserve is large enough to name trails in memory of both individuals and that there would be no conflict. VI. ORAL COMMUNICATIONS There were no oral communications. VII. ADOPTION OF AGENDA K. Duffy stated that the agenda was adopted by Board consensus. VIII .BOARD BUSINESS A. Appointment of Peace Officers (R-88-105 of August 16, 1988) Motion: N. Hanko moved that the Board adopt Resolution 88-39, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Donald Gambelin as a Peace Officer. R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: N. Hanko moved that the Board adopt Resolution 88-40, a Resolution of the Board Meet,ing 88-20 Page Three of Directors of the Midpeninsula Regional Open Space District Appointing Loro Paterson as a Peace Officer. R. McKibbin seconded the motion. The motion passed 7 to 0. J. Boland introduced four new District employees to the Board: Lauren McGuire, Volunteer Coordinator; Loro Paterson, Ranger; and Michael Jurich and John Kowaleski , Open Space Technicians. B. Final Adoption of the Amended Preliminary Use and Management Plan for the Stanford Property Addition to the Russian Ridae Open Space Preserve (.Rpp2Kt R-88-lQ of September 8, 1988) D. Hansen reviewed the staff report and stated that escrow had closed September 14 . He noted that no further public comment had been received. N. Hanko stated that she felt the house "had had its day, " and that she would vote in favor of demolition. Motion: N. Hanko moved that the Board adopt the amended Preliminary Use and Management Plan for the Stanford property addition to the Russian Ridge Open Space Preserve, including the naming, as contained in report R-88-86, and that the Board indicate its intention to dedicate the property as public open space. R. Bishop seconded the motion. Discussion: E. Shelley stated his support of the staff ' s recommendation to demolish the house. J. B. Barinka, 310 Alpine Road, La Honda, questioned which Board members had seen the structure and said that he had not seen a detailed analysis of the property as stated in the December staff report. He said he felt the structure could be saved and brought up to standards without much staff time involved. He suggested that in the future the District, when acquiring property with structures , set aside the structures the District does not want and sell them off. Mr. Barinka stated that because escrow had not closed, he had not been able to enter the property to inspect the house carefully K. Duffy said that she had visited the site and found that the house does not have value to the District ' s program because it is situated in a very poor location and would be costly to save. She added that there is good potential for a trail link to the rest of the preserve from this site. She questioned staff ' s recommendation to repair the driveway, and D. Hansen responded that a culvert would probably be needed to Meeting 88-20 Page Four divert runoff in order to maintain a good trail base and provide ranger vehicle access. E. Shelley said he did not think the house was compatible with open space use. R. McKibbin said the house was in the wrong location and would require major work to bring it up to code. T. Henshaw stated she would abstain from voting because she was not present at the August 10 meeting and had not seen the property. The motion passed 6 to 0 , with T. Henshaw abstaining. C. Final Adoption of the Preliminary Use and Management Plan for the Paulin et al. Property Addition to La Honda Creek Open Space Preserv���(Re�®rt �R-88�-1O7�qf Se >tember 9., 1988) D. Hansen said that the 140-acre property had closed escrow on August 26 and that staff had received no further public comment. He reported that he had been in contact with representatives from the Committee for Green Foothills and San Mateo County staff regarding the filing of a zoning complaint with the County by the Committee for Green Foothills over unauthorized road work on the property by the previous owner prior to the close of escrow. He said that there was no major problem with the work that was done, only that it was done without first obtaining a permit. He reported that the Committee for Green Foothills would be willing to drop their complaint if the District would guarantee some winterization of the road. He said that the District is obligated to enter into a road agreement with the previous owners and that staff will attempt to have the previous owners assist them with the winterization of the road. D. Woods showed slides of the road work, mentioning that most of the work was improvements of existing roads with minimal new road construction. R. McKibbin reported that he had spoken with representatives from the Committee for Green Foothills , noting that they are willing to drop their complaint if mitigation occurs before winter. Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Paulin et al . property addition to La Honda Creek Open Space Preserve, including the naming, as contained in the staff report, and that the Board indicate its intention to dedicate the property as public open space. Meeting 88-20 Page Five E. Shelley seconded the motion. The motion passed 7 to 0. K. Duffy stated that mitigation is implicit in the motion as part of staff ' s recommendation. Staff was directed to write a letter to Mr. Paulin and the County to that effect. D. Final Adoption of the Preliminary Use and Management Plan for the Laze a Azul Oven Svace Preserve, Mt. Umunhum Area (Repprt_ R- 88-108 of September 8 , 1988) D. Hansen stated that he had spoken with Jay Watson of Watson Communications that has some interest in the adjacent property owned by The CHY Company. He said that Mr. Watson seemed satisfied with the revised response letter to Mr. Chambers . He noted that escrow on the property had closed on August 31 and that no additional public comment had been received. Mr. G. Keith Chambers said that The CHY Company was concerned about public access to the property and potential public use problems that could occur. He stated that it was the company' s intent to keep the road to the property private and to prohibit public access across their section of the road. Nelson O'Connor, 75 Phelan Avenue, #2, San Jose, asked where the public access to the property would be and what the District anticipated for the future use of the land. He stated that he too was concerned about the public gaining access to the area. Mr. Chambers said that, in his opinion, there was inadequate public notification of the Board meeting at which the Lazenby acquisition was approved. K. Duffy explained the notification process . T. Henshaw asked that the notification process be agendized for future consideration because she felt that people were not getting ample notification. Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Lazenby property addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Area, including the naming, as contained in the staff report and to indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 7 to 0. Meeting 88-20 Page Six E. ProDosed Change in District ' s Budget Procedures and Fiscal Year (Report R-88-104 qf_ August 2� 1988) H. Grench reviewed the staff report. M. Foster said that he had discussed the proposed change with Santa Clara County staff, the District ' s auditors , and staff at other agencies and that he had not encountered any objections to the change in the fiscal year. Discussion centered on what problems might be experienced by appointing the Budget Committee at the first meeting in January, but the Board concluded that no major problems would result. K. Duffy recommended that the appointment of the Budget Committee be placed at the end of the agenda for the first meeting in January. Motion: E. Shelley moved that the Board adopt in concept the changes proposed in the report for the District ' s budget procedures and charge the next Budget Committee with conducting a review of the Preliminary Action Plan on the Board' s behalf as part of the budget review process. R. Bishop seconded the motion. The motion passed 7 to 0 . Motion: E. Shelley moved that the Board adopt Resolution 88-41, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure to change the fiscal year to April 1 through March 31, beginning in 1989 and to appoint the Budget Committee at the first meeting in January. R. Bishop seconded the motion. The motion passed 7 to 0. F. Open Space Management Budget Policies (Report R-88-103 of Au ust 24 , 1988) H. Grench gave a brief summary of the report in which he stated that two suggested changes had been made: Item No. 8 was added and wording changes had been incorporated in Item No. 1 . N. Hanko stated that she felt the word "proper" in Item No. 1 was too subjective, and she suggested that the word "responsible" be substituted. Motion: R. Bishop moved that the Board adopt the proposed new Open Space Management Budget Policies as amended in the report, including changing "proper" to "responsible. " N. Hanko seconded the motion. The motion passed 7 to 0 . Meeting 88-20 Page Seven G. Application for the Skyline RJ�gq_O >ace Preserve gen Sr Pedestrian Undercrogging--?.K������ September 8, 1988) Motion: E. Shelley moved that the Board adopt Resolution 88-42, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Special Account for Capital Outlay Moneys. T. Henshaw seconded the motion. The motion passed 7 to 0. IX. INFORMATIONAL REPORTS H. Grench reported on recent legislative matters of District interest. He noted that the application for the Land and Water Conservation Fund Grant for the first phase of the Skyline Ridge trail development project had been funded. He said that the Governor had not yet signed the bill to create a new open space district in southern Santa Clara County. H. Grench advised that the Not-So-Annual Conference to be held in Marin County had been re-scheduled to April 28-30, 1989. T. Henshaw advised that the next meeting of the Bay Trail Advisory Committee will be held in Oakland on October 6 and said that neither she nor D. Woods would be able to attend this meeting. She asked if any other Board member would be interested in attending. E. Shelley reported on a recent meeting with Mr. Castellano, Ames Research Center 's Facilities Planning Officer, which he attended with H. Grench and D. Hansen. He said this meeting was held to discuss the mutual relationship between Ames and the District at the Stevens Creek Shoreline area and that the meeting proved to be productive. D. Hansen reported that the Board was invited to attend the official unveiling of the Ridge Trail at a celebration to be held at Tilden Park on September 22 . He also reported on various Open Space Management activities including: the completion of the Soda Gulch Trail at Purisima Creek Redwoods Open Space Preserve; 30 volunteers worked on the trail project at Pulgas Ridge Open Space Preserve on September 10 and staff and contract work was begun on a trail near the Edmonds Road entrance to the Preserve; demolition was completed of the Peretta, MacNamara, and Sheffield structures; there will be a presentation to the docents on October 8 by Ane Rovetta of Marin County and Board members are invited to attend. Meeting 88-20 Page Eight N. Hanko reported on the recent meeting she had attended with D. Hansen and with an East Palo Alto City Council member regarding closer cooperation between the City and the District in the Ravenswood area of East Palo Alto. She said that another meeting will be held at the District office on September 28 and she and G. Andeen will attend. T.Henshaw asked for a progress report on the dump site located on the former Hosking property. D. Hansen said that staff is looking for an engineer/contractor to do the necessary work. M. Hale reported that the Land Acquisition brochure was mailed on September 14. X. CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 88-17 . T. Henshaw seconded the motion. The motion passed 7 to 0. XI. CLOSED SESSION S. Norton announced that litigation matters to be discussed in the Closed Session fell under Government Code Section 54956 . 9 (b) . The Board recessed to Closed Session at 9:40 P.M. XII. ADJOURNMENT The Board reconvened to adjourn the meeting at 10: 36 P.M. Doris Smith Secretary Correction to the Minutes of 9/28/88 Board Meeting: APPROVAL OF MINUTES September 14 , 1988 K. _Duffy noted that G. Andeen had been present during part of the Closed Session, arriving at 6 : 00 P.M. Motion: R. Bishop moved that the Board approve the minutes of September 14 , 1988 as amended. T. Henshaw seconded the motion. The motion passed 7 to 0.