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Home My Public Portal About07-19-2021 Village Board Minutes()(M01,64,__L VILLAGE OF PLAINFIELD MEETING MINUTES JULY 19, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, H.BENTON, K.CALKINS, P.KALKANIS, C.LARSON, T.RUANE, AND B.WOJOWSKI. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S O'DELL, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.GAL, PLANNER; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:05 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis presented Certificates to the 2021 Plainfield East Varsity Baseball — 4A State Champions. Trustee Calkins moved to appoint Stephen Richardson to the Police Commission to vacant Police Commissioner position with the term expiring on April 30, 2022. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Mayor Argoudelis: • Stated that he recently received a phone call from the IDNR regarding riparian rights and they are currently reviewing a recent case Appellate Court Opinion regarding the Mazon River to determine its relevance to the DuPage River. • Stated that he met with the Park District and is working on meeting with other jurisdictions perhaps quarterly. • Commented on the expense of the Village's pending litigation against him. TRUSTEES COMMENTS Trustee Larson: • Congratulated the Plainfield East Varsity Baseball team. • Thanked everyone involved with Plainfield Fest. • Commented on the expense of pending litigation with the Mayor. • Expressed some concern regarding transparency with the Mayor, lack of communication, and changing procedures. Trustee Benton: • Thanked the Plainfield East Varsity Baseball Team for being present in the audience today and congratulated them on winning the State Championship. • Congratulated Stephen Richardson on his appointment to the Police Commission. • Commented on river tubing issues. • Stated that he supports Mayor's idea of quarterly meetings with other jurisdictions. Village of Plainfield Meeting Minutes — July 19, 2021 Page 2 • Commented on communication received regarding the Pavillion Site Plan. • Encouraged communication between Board Members. Trustee Wojowski: • Congratulated the Plainfield East Varsity Baseball Team. • Stated that Trustee Larson's comments regarding transparency, if true, are troubling. • Expressed concern lack of communication and changing of procedures. • Expressed concern regarding how the comment portion of the meeting are being used for debate/bantering. • Encouraged communication/updates to the Board. • Stated that he likes the idea of meeting with other jurisdictions. Trustee Kalkanis: • Congratulated the Plainfield East Varsity Baseball Team and Stephen Richardson. • Stated that bringing up the lawsuit is inappropriate. • Expressed concern regarding transparency. Trustee Ruane: • Congratulated the Plainfield East Varsity Baseball Team and welcomed Stephen Richardson. • Expressed concern regarding transparency and changing procedures. • Stated that the comments portion of the agenda is not the place for rebuttal. • Stated that the Board needs to work together. PUBLIC COMMENTS (3-5 minutes) Charles Dziak expressed concern regarding how pool permits are classified. William Sima expressed concern regarding continued issues with the River Tubing Company. Kyle Countryman expressed concern regarding increased traffic and speeding in his neighborhood. Linda Woodruff expressed concern regarding the proposed project on Lockport Street. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Calkins moved to approve the Agenda. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting and Executive Sessions held on June 21, 2021. b) Bills Paid and Bills Payable Reports for July 19, 2021. c) Cash & Investment, Revenue, and Expenditure Reports for June, 2021. d) Approval of continued participation as members of the Lower DuPage Watershed Coalition, as per Resolution No. 1650 and required by IEPA, and payment of $27,365.00. Village of Plainfield Meeting Minutes — July 19, 2021 Page 3 e) Approval of an invoice from Helm Service for the emergency replacement of an air conditioning compressor at the Public Works Facility at a total cost of $13,317.25. f) Approval of Change Order #1 and final payment to Austin -Tyler Construction in the amount of $65,918.83 as per a previously Board approved contract with Austin -Tyler Construction. g) Approval of additional work, in the amount of $5,441.38, and final payment to PT Ferro Construction in the amount of $40,733.11 as per a previously Board approved contract with PT Ferro Construction for the Police Parking Lot Improvements. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 3) PAVILLION AGE -RESTRICTED COMMUNITY (CASE NUMBER 1912- 020921.SU/PP) Trustee Larson moved to adopt Ordinance No. 3515, granting approval of a special use for planned development for the age -restricted, mixed -use development of up to 215 dwelling units for the project commonly known as Pavillion and located at the southwest corner of Illinois Route 59 and Renwick Road, subject to the stipulations noted in the staff report. Second by Trustee Kalkanis. Trustee Larson expressed concern regarding the site plan being removed from the draft agenda. There was some general discussion regarding the removal of the site plan. Mayor Argoudelis pointed out that the Statement of Intent identifies that the current structure on the property will not be demolished without consideration to alternatives. Trustee Calkins stated that he did not feel that this project was ready and moved to table the item. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, no; Larson, no; Ruane, no; Wojowski, no. 2 yes, 4 no. Motion failed. Clerk Gibas pointed out that there is still a motion on the floor. Mr. Gene Kripak stated that did not support the suggested changes to the site plan. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, no. 4 yes, 2 no. Motion carried. 4) 16639 S. SPANGLER ROAD VARIANCE (1929-051221.VAR) Trustee Larson moved to adopt Ordinance No. 3516, granting approval of a variance to permit a fence encroachment of up to 15 feet into the corner side yard for the property located at 16639 S. Spangler Road. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 5) SEASONS AT PLAINFIELD — PRAIRIE CREEK MULTI -FAMILY DEVELOPMENT Trustee Wojowski moved to approve a site plan review for the Seasons at Plainfield multi -family development located east of Joseph Avenue and IL Route 59 at the Prairie Creek development, subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — July 19, 2021 Page 4 6) RIVERSTONE ANNEXATION AGREEMENT AMENDMENT / EXTENSION (CASE NUMBER 1931-060421.AAA) Trustee Larson moved to open a Public Hearing regarding a proposed amendment to the annexation agreement for the development known as Riverstone and located generally south of 127th Street and west of Naperville -Plainfield Road. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Larson moved to direct the Village Attorney to prepare an ordinance granting approval of the proposed second amendment to the annexation agreement to extend the term for a period of ten (10) additional years. Second by Trustee Kalkanis. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Trustee Wojowski moved to authorize the Village President to sign the IEPA Loan Agreement No. L 174666 allowing the Village to receive up to $4,446,473.79 for water/sewer infrastructure improvements with a loan term of 20 years at annual fixed interest rate of 1.35%. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Enforcement Report for June, 2021. PUBLIC WORKS REPORT Trustee Ruane moved to authorize the purchase of the property at 14217 S. Naperville Road, Plainfield, IL, from Ms. Music, at an agreed to price of $331,000.00 and to authorize eligible relocation cost, incurred by the Ms. Music, as permitted under the federal guidelines at a total relocation cost not to exceed $35,000.00, and to authorize Interim Administrator Pleckham to execute all related documents, as this property is needed to construct the 143rd Street East Roadway Extension Project. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 1 no. Motion carried. Trustee Benton moved to award the 2021 Curb Seal Coat Program to SKC Construction, the low bidder, in the amount not to exceed $56,348.93. Second by Trustee Calkins. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — July 19, 2021 Page 5 Trustee Larson moved to approve the 2022 Street Improvement Engineering Design Professional Service Agreement with Clark Dietz, Inc. at a cost not to exceed $26,500.00. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the purchase of one (1) 2021 F-150, four (4) 2022 F-250, one (1) 2021 Ranger, and one (1) 2021 Explorer from Rod Baker Ford at a total cost of $282,196.60. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for June, 2021. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Benton moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:27 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — July 19, 2021 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 19, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, H.BENTON, K.CALKINS, P.KALKANIS, C.LARSON, T.RUANE, AND B.WOJOWSKI. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S O'DELL, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.GAL, PLANNER; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. RIVERSTONE ANNEXATION AGREEMENT AMENDMENT / EXTENSION (CASE NUMBER 1931-060421.AAA) Mayor Argoudelis called the meeting to order at 9:07 p.m. Present roll call stands. Director Proulx stated that the applicant is proposing to extend the terms of the existing annexation agreement for a period of ten (10) additional years; the current agreement expires July 11, 2024. No other substantive changes are proposed. The subject property is approximate 130 acres and is located south of 127th Street and west of Naperville -Plainfield Road. There were no public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The r e g adjourned at 9:11 p.m. Michelle Gibas, Village Clerk