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HomeMy Public PortalAbout19881122 - Minutes - Board of Directors (BOD) Meeting 88-25 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 SPECIAL MEETING BOARD OF DIRECTORS NOVEMBER 22, 1988 MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Gerry Andeen, Nonette Hanko, and Richard Bishop. Director Gerry Andeen arrived during the approval of the minutes , and Director Henshaw left the meeting during the Windy Hill Open Space Preserve agenda item. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale, Del Woods , Stanley Norton, Mary Gundert, Carleen Bruins , Walter Goggin, and Emma Johnson. II. APPROVAL OF MINUTES A) October 26, 1988 Motion: E. Shelley moved that the Board approve the minutes of October 26, 1988 . T. Henshaw seconded the motion. The motion passed 6 to 0. Director Andeen was not present for the vote. B) November 9, 1988 Motion: T. Henshaw moved that the Board approve the minutes of November 9, 1988 . R. Bishop seconded the motion. The motion passed 6 to 0, with E. Shelley abstaining from the vote because he was absent from the meeting. III. WRITTEN COMMUNICATION E. Johnson stated that the Board had received a letter dated November 11 , 1988 from Harry Haeussler, 1094 Highland Circle, Los Altos regarding the District ' s compliance with the Brown Act. She stated that staff had drafted a reply referring the letter to the District ' s legal counsel for response. Motion: E. Shelley moved that the Board refer the letter to legal counsel for a response. N. Hanko seconded the motion. The motion passed 7 to 0 . K. Duffy stated that the letter informing Mr. Haeussler of the Board' s action should be forwarded to him. IV. ORAL COMMUNICATIONS There were no oral communications . Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 88-25 Page two V. ADOPTION OF AGENDA K. Duffy stated the agenda was adopted by Board consensus. VI. BOARD BUSINESS A. Review of Comprehensive Use and Management Plan for Windy Hill Open Space Preserve (Report R-88-141 dated November 17 1988) D. Hansen stated that the 429-acre Slobe property had been added to the preserve since the last review and that a condition of the acquisition was that the Town of Portola Valley approve the conceptual plans for construction of a 50-car parking area. He outlined the terms of the Limited Development Agreement with the Town that the Board had approved. D. Hansen reported that an on- site public workshop had been held to discuss the proposed parking area and trails. D. Woods reported that the preserve is popular, especially with Portola Valley residents, and that the illegal uses of the preserve are low. He pointed out on the wall map the location of the present and proposed trails. He reviewed the new and revised use and management recommendations included in the report for access and circulation, signing, structures and improvements, natural resources and agricultural management, and special activities. Dick Anderson, 25 Sandstone Road, Portola Valley spoke in behalf of the Portola Valley Trails Committee. He expressed concern regarding the implementation priorities for trail projects, adding that the committee recommends a higher priority for rerouting the trail that goes up the hill from Alpine Road near the Willowbrook entrance. D. Woods noted that an easement needs to be negotiated with Mr. Kelley and that the Town of Portola Valley is in the process of that negotiation. E. Shelley, T. Henshaw, and R. Bishop expressed their agreement with the proposed priorities included in the staff report. K. Duffy said the Board would like to see the trails recommended as a high priority by staff open when the parking lot is completed. Hilda MacKay, 205 Cervantes Road, Portola Valley conveyed comments from a number of individuals, including comments regarding the Rapley Road bridge easement, signs and their size and placement, soaring and gliding practices, and cattle grazing. D. Woods said that the Town of Portola Valley is interested in the hang-gliding issue and wants to review the specific plan developed for that use. R. McKibbin stated his reservations regarding expansion of the experimental dog program until a permanent policy regarding dogs on preserves is established. Motion: R. Bishop moved that the Board tentatively adopt the Preliminary Use and Management Plan for Windy Hill Open Space Preserve as presented in the staff report for submittal to the Town of Portola Valley for review and Meeting 88-25 Page three comment. E. Shelley seconded the motion. The motion passed 6 to 0. B. Review of Access Road to Sisters of Charity Property Adjacent to St. Joseph' s Hill Open Space Preserve {Re poKtR-88-138 of November 16, 1988) K. Duffy explained that the Los Gatos Town Council had recently considered a time extension to Western California College for completion of their project on the Sisters of Charity property. She said that the approved access road alignment passes through St. Joseph' s Hill Open Space Preserve, noting that the Town Council has directed staff to see what would be involved in a study of an alternative access route off Alma Bridge Road in Limekiln Canyon. She said that she had requested that this item be placed on the agenda so that members of the citizens group who oppose the approved access road through the Preserve could address the Board. Dan Karr, 30 Hernandez Avenue, Los Gatos spoke in behalf of the Citizens for the Preservation of St. Joseph's Hill . He said the trails will be destroyed if the access road is built on the already approved road alignment and that the citizens group is proposing an alternative route, much of which already exists, and that is entirely on the college property. He said that the citizens group would like the help of the Board to get the access road alignment changed. C. Britton explained that the easement for the road on the District' s property existed when the property was purchased and that it allows for cuts and fills, but does not explicitly allow for work outside the easement. S. Norton added that the legal rights were established before the District owned the property and that the easement is a fixed one, not a floating one. C. Britton added that it is a permanent easement. D. Hansen said the District has commented on the road plans, noting that it was difficult to get the plans, and staff was given only a week to make comments on them. He added that severe damage would occur to the preserve and to public use if the cuts and fills projected were implemented for the proposed road. K. Duffy said that, since there is a potential alternate route for the proposed road, she would favor encouraging the Town of Los Gatos to consider it. The Board discussed alternatives for responding to the potential damaging impact of a road through the preserve. Motion: K. Duffy moved that the Board authorize the President to send a letter to the Los Gatos Town Council expressing concern about the road and damage to the --------—------ Meeting 88-25 Page five Conservation Act of 1988 for the Russian Ridge Trail Development Project. R. Bishop seconded the motion. The motion passed 6 to 0. D. Proposed Aine and DeRijke Property Additions to Foothills Open Space Preserve (Report R-88-140 dated November 17, 1988) otion: N. Hanko moved that the Board adopt Resolution 88-59, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Foothills Open Space Preserve, Lands of Aine) . R. McKibbin seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board adopt Resolution 88-60, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Foothills Open Space Preserve, Lands of DeRijke) . R. McKibbin seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, tentatively name the property as an addition to Foothills Open Space Preserve, and indicate its intention to dedicate the property as public open space. R. McKibbin seconded the motion. The motion passed 6 to 0. E. Final Adoption of the Preliminary Use and Management Plan for the McPherson Property Addition to Mt Umunhum Area of Sierra Azul Open Space Preserve, Black Mountain- (Report R-88-134 dated November 14, 1988j D. Hansen said that no further public comments on the plan had been received. Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the McPherson property addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-88-113 and that the Board indicate its intention to withhold the property from dedication as public open space at this time. E. Shelley seconded the motion. The motion passed 6 to 0. Meeting 88-25 Page four open space preserve and urging them to study the alternate road to the college. N. Hanko seconded the motion. Discussion: D. Hansen said that District staff has not studied the alternate road route. K. Duffy said that District staff must be made aware of what is happening in a timely manner. R. McKibbin said he supports staff doing whatever is necessary to eliminate the road through District property. The motion passed 6 to 0. Motion: K. Duffy moved that Legal Counsel send a letter to the developer and others involved clarifying the limits on the easement and District requirements on the road construction, and asking for better cooperation from the engineer to provide information the District needs. N. Hanko seconded the motion. The motion passed 6 to 0. K. Duffy thanked the members of the citizens committee for their presentation. She called a recess at 10:00 P.M. and reconvened the meeting at 10:10 P.M. C. Proposition 70 Grant Applications (Report R-88-139 dated November io, 1988) Motion: N. Hanko moved that the Board approve the Notices of Exemption for the Grant house restoration project and the Russian Ridge Trail development project. R. Bishop seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board adopt Resolution 88-56, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application and the Project Agreement for History and Archeology Grant Funds for the Picchetti Ranch Restoration Project From the California Wildlife, Coastal, and Park Land Conservation Act of 1988. R. Bishop seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board adopt Resolution 88-57, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application and the Project Agreement for History and Archeology Grant Funds for the Grant House Restoration Project From the California Wildlife, Coastal, and Park Land Conservation Act of 1988 . R. Bishop seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board adopt Resolution 88-58 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Grant Funds for the Trail Grant Program Under the California Wildlife, Coastal, and Park Land Meeting 88-25 Page six F. Approval of Black Mountain Communication Site Lease With Stanford University on Monte Bello Open Space Preserve (Report R-88-137 dated November 16, 1988 J_ Motion: N. Hanko moved that the Board adopt Resolution 88-61, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Communications Site Lease to the Board of Trustees of the Leland Stanford Junior University (Monte Bello Open Space Preserve, Black Mountain) . R. McKibbin seconded the motion. The motion passed 6 to 0. G. Resolution Congratu ating the East Bay Regional Park District on the—assaae of measure AA, the Regional Open Space, Wildlife Shoreline and Park Bond (Report R-88-136 dated November 14, 1988) H. Grench noted that the ballot measure had passed 68% to 32%. Motion: R. Bishop moved that the Board adopt Resolution 88-62, a Resolution of Congratulations to the East Bay Regional Park District on the Passage of Measure AA, the Regional Open Space, Wildlife, Shoreline & Park Bond. E. Shelley seconded the motion. The motion passed 6 to 0. H. Calling of November_30 Special Meeting (Report R-88-135 dated November 14, 1988) Motion: N. Hanko moved that the Board call a special meeting of the Board of Directors for Wednesday, November 30, 1988 at 7 :30 PM. at the District office. R. McKibbin seconded the motion. The motion passed 6 to 0. VII. INFORMATIONAL REPORTS K. Duffy reported that H. Grench, C. Britton, and she had attended a meeting of the Los Gatos Town Council on November 21 and that the Council had appropriated $100, 000 for a joint acquisition of the Scott property in the Sierra Azul area. She added that the Town had appropriated $50,000 for the following year for the same project. H. Grench said that staff will follow up with the legal documents. In behalf of Mary Gilman at Deer Hollow Farm, M. Hale invited the Board to attend any of the upcoming workshops at the farm. K. Duffy asked that persons who speak at Board meetings be added to the Open Space mailing list. VIII.CLAIMS Motion: N. Hanko moved that the Board approve revised claims 88-22. R. Bishop seconded the motion. The motion passed 6 to 0. IX. CLOSED SESSION The Board recessed to Closed Session at 10:22 P.M. X. ADJOURNMENT The meeting was adjourned at 11:01 P.M. Emma Johnson Secretary r The minutes of the meeting were approved as presented.