HomeMy Public PortalAbout2016-03-31 packetNOTICE OF MEETING AND TENTATIVE AGENDAi
City of Jefferson Public Safety Committee
Thursday, March 31, 2016
7:30 a.m.
Police Department Training Room
401 Monroe Street
TENTATIVE AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OLD BUSINESS
a. Firefighter Resignation/Retirement/Testing/Hiring Update (Chief Schofield)
4. NEW BUSINESS
a. MoDOT $1,200.00 Youth Alcohol Enforcement Campaign Grant (Chief Schroeder)
b. State Office of Homeland Security Law Enforcement Terrorism Prevention Grant
(Chief Schroeder)
c. Acceptance of HIDTA Grant (Chief Schroeder)
d. Fire Mutual Aid Agreement During Bridge Construction (Chief Schofield)
5. OTHER BUSINESS
a. Fire Department Update (Chief Schofield)
b. Police Department Update (Chief Schroeder)
6. ADJOURN
NOTES
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under the Americans with Disabilities Act. Please allow three business days to process the request.
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Public Safety Committee Meeting
Call to Order
The February 25, 2016, Public Safety Committee meeting convened at 7:30 a.m. by Councilman
Mihalevich.
Attendance
Present: Committee Members: Councilman Rick Mihalevich, Councilman Ken Hussey,
Councilman Jim Branch, Councilman Mark Schreiber and Councilman Carlos
Graham.
Guests: Mayor Carrie Tergin, City Administrator Steve Crowell, City Counselor Drew
Hilpert, Fire Chief Matt Schofield, Police Chief Roger Schroeder, Cole County
Emergency Management Coordinator Bill Farr, Police Captain Eric Wilde, Public
Works Operations Division Director Britt Smith, Fire Division Chief Jason
Turner, Fire Division Chief Jerry Blomberg, and Fire Union President Joe
Alonzo.
Approval of Minutes
Councilman Graham made a motion to approve the minutes of the December 31st meeting.
Councilman Hussey seconded the motion. Minutes were approved.
Discussion of Agenda Items
OLD BUSINESS
Firefighter Hiring Process Status Update
Chief Schofield asked Fire Division Chief Blomberg to give an update and timeline for the
firefighter hiring process. There were 183 applications received. Applicant testing will be held
tomorrow and Saturday, February 26 and 27. Agility testing will be held on March 11 -13.
Interviews will be given to candidates chosen from the 20 top-scoring applicants. An
employment offer will be given on March 14th. Recruit school begins on March 28th.
NEW BUSINESS
MoDOT $1,200.00 St. Patrick’s DWI Enforcement Grant
Chief Schroeder explained the four enforcement grants on the agenda are all Missouri
Department of Transportation, no match grants. The St. Patrick’s DWI Enforcement Grant runs
from March 17-20, with the purpose of dissuading impaired driving on St. Patrick’s Day and the
following three days.
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MoDOT $450.00 Youth Seat Belt Enforcement Grant
This grant runs from March 15-31 for the purpose of enforcing the seat belt ordinance,
specifically in the younger age demographic.
MoDOT $26,674.20 Hazardous Moving Violations Enforcement Grant
This is the 13th year for this annual grant. Hazardous moving violations include careless and
imprudent driving, speeding, red light violations, etc. The grant money pays for officers’
overtime and benefits to provide this special enforcement. The grant period is from October 1,
2016, through September 30, 2017.
MoDOT $32,565.60 DWI Enforcement Grant
This is the 9th year for this annual grant. The grant money pays for officers’ overtime and
benefits to provide DWI enforcement. The grant period is also from October 1, 2016, to
September 30, 2017.
Chief Schroeder advised a report on the grants will be provided to the Committee members at the
end of the enforcement period.
Councilman Branch made a motion to move these four grants onto the City Council for their
consideration. Councilman Schreiber seconded the motion. Motion approved.
Amendment to City Ordinance, Chapter 6 – Bicycles and Skateboards
City Counselor Hilpert advised this amendment will update the City’s ordinance to reflect the
wording in the State law governing bicycles. Councilman Graham made a motion to move the
amended ordinance onto the City Council for approval. Councilman Hussey seconded the
motion. Motion approved.
FY2015 SAFR Grant Application
Chief Schofield advised he had unsuccessfully applied last year for this grant that would provide
two firefighters to the City. He would like to apply for the grant again this year , although he
doesn’t anticipate success. He is also petitioning the Public Safety Committee to consider two
additional firefighter positions, outside of the grant cycle. He provided a Fire Department
organizational chart to indicate where these two positions would be utilized. He stated there was
a collision of three timelines: (1) The new hiring process, which benefitted from a significant
recruiting effort; (2) the pending grant application deadline of March 25th; and (3) the regional
training class to begin on March 28. This represents a very short time period for these events.
Chief Schofield stated in 2007 there was a clause placed in their work agreement that established
a minimum and overall staffing level, which is currently not being met. City Administrator
Crowell added that overtime is being used to fill the staffing shortage, but that is difficult when
employees are utilizing leave. Chief Schofield discussed the amount of money needed to fund
the two positions, and stated sending recruits to the training school as a group is advantageous
and cost effective. Full staffing helps support their training efforts and operational capacity.
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Fire Union president Joe Alonzo spoke on behalf of the need for these additional positions and
strongly urged the City to honor its commitment to fully staff the fire department. This is a large
safety issue for the firefighters.
Chief Schofield does not know when the award recipients will be notified. He received updated
numbers for the grant amount this morning and will revise the application to reflect these
changes.
After discussion, Councilman Hussey made a motion to approve sending the grant application to
the City Council for approval, pending updated numbers. Councilman Schrieber seconded the
motion. Motion approved.
In discussing the addition of two firefighter positions (aside from the grant) City Administrator
Crowell stated the Finance Committee should discuss the request. Councilman Hussey made a
motion to move the request of two positions onto the City Council for consideration. Councilman
Schreiber seconded the motion. Motion approved.
Consideration to Use Proceeds of $164,672 from the Sale of Old Fire Station 3 to Make
Repairs to Existing Fire Stations
Chief Schofield stated the City has closed on the sale of Fire Station 3. He appreciates the efforts
of the various city staff who helped to navigate the agreement. He i s asking that the proceeds
from the sale be applied to repairs to other fire stations referenced in the existing Facility Review
document. This entails both short and medium-range repair items. City Administrator Crowell
stated the Finance Committee will want input as the money has been received and will need to be
reallocated if approved for repairs. Councilman Graham asked Chief Schofield to provide a list
of repairs the money would finance. Councilman Schreiber advised he has toured all the fire
stations, and there are significant repairs needed to the older stations. Councilman Hussey made
a motion to use the proceeds of the sale of old fire station 3 for critical repairs, and to send the
request to the Finance Committee for their consideration. Councilman Graham seconded the
motion. Motion approved.
Removal of Abandoned Warning Siren Towers
Councilman Mihalevich advised he had asked for this issue to be discussed. Chief Schroeder
stated he has intermittently received complaints from citizens about the appearance of the
abandoned poles. There was $90,000 allocated in the 2012 budget, approximately $20,000 of
which was to be used to remove the abandoned poles, with the rest used to erect new poles to
cover any existing voids. With the revenue issue of 2013, the money was no longer available.
The money for the removal was not restored, and the police department had no financial means
for the removal. Chief Schroeder asked Captain Wilde to give additional information.
Captain Wilde advised he was recently asked to remove the pole on the top of the Post Office
downtown, as they are replacing the roof. Bids for the removal have been requested and are due
back in two weeks. In 2012 a bid from Meyer Electric was obtained in the amount of $19,453 for
the removal of all 13 abandoned poles. Public Works Operations Division Director Smith stated
he had hoped to use City resources to remove the poles, but unfortunately, existing City
equipment cannot do so safely. The best course of action is to put together a bid for the project.
The first step is to identify a funding stream.
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City Administrator Crowell stated he was in the process of closing out sales tax F and remaining
funds may be available for pole removal. First he would talk with department directors
concerning pending projects that also needed funding.
Councilman Schreiber made a motion to direct staff to seek bids for removal of 13 abandoned
outdoor warning siren towers. Councilman Graham seconded the motion. Motion approved.
OTHER BUSINESS
Cole County Emergency Management Coordinator Farr stated Cole County and Jefferson City
were required every five years to update its Hazard Mitigation Plan. The revision to the plan is
due to the State of Missouri in May. It will then be reviewed by FEMA. County and City
representatives, including Mayor Tergin and City Administrator Crowell, have attended meetings
with FEMA personnel to work on the revision. Mr. Farr advised completing this plan will assist
in receiving federal money in the future. He stated that individuals in Osage County are receiving
assistance for recent flood damage, but no one in Jefferson City requested assistance.
The annual statewide tornado drill will occur on Tuesday, March 15th at 1:30 p.m. Mr. Farr will
offer the annual Severe Weather class, which is free to the public, on Thursday, March 31st. The
class annually draws approximately 120-130 participants.
Councilman Mihalevich discussed the importance of citizens having an indoor weather radio that
will enunciate the outdoor warning sirens. As a Council, he feels they could support this
recommendation with a resolution, and encourage people to purchase this technology. Mr. Farr
advised that alerts from the National Weather Service and local weather channels may be
received on cell phones. Chief Schroeder advised an indoor warning system was another item
that had been previously discussed, but was abandoned in the budget shortfall. He stated that
Captain Wilde is currently researching in-home alert systems. Captain Wilde advised he is
researching mass notification systems that can emit notifications from the 911 Center to e -mail,
phone, text, etc. This system could be used for more than emergency notifications and would
allow each City department to make their own specific notifications. Mr. Farr stated Cole County
would support 50% of funding for this type of system to be used county-wide. Chief Schofield
advised he would wholeheartedly support a system of this type for all public safety. This item
will be placed on the agenda for the next committee meeting.
Adjourn
Councilman Mihalevich adjourned the meeting at 8:30 a.m.
RESOLUTION SUMMARY
RESOLUTION NO:
SPONSOR: Councilman
SUBJECT: Approving Application for a $1,200.00 MoDOT Youth Alcohol Enforcement
Campaign Grant
INTRODUCED: April 4, 2016
DEPARTMENT DIRECTOR:
CITY ADMINISTRATOR:
ORIGIN OF REQUEST: Police Department
DEPARTMENT RESPONSIBLE: Police Department
PERSON RESPONSIBLE: CHIEF ROGER SCHROEDER / Bethany Benward
Background Information: The Police Department has the opportunity to apply for a state
grant that would provide funding to conduct a youth alcohol enforcement campaign during
May 5th, 2016, through May 16th, 2016. The City of Jefferson is designated recipient of the
MoDOT pass-through entity of University of Central Missouri -Missouri Safety Center.
If the grant is awarded to the City, the staff will return to the Council for acceptance of the
grant.
Fiscal Information: This resolution allows the City to access funds once they are awarded
for the period of May 5th through May 16th , 2016. There are no matching requirements uirements with
this grant.
Resolution Terms: The Resolution would authorize the City to apply for the 16 -154 -AL -141
MoDOT Youth Alcohol Enforcement Campaign.
Staff Recommendation: Approve.
RESOLUTION
Sponsored by Councilman:
A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE
YOUTH ALCOHOL ENFORCEMENT CAMPAIGN GRANT
WHEREAS, the City of Jefferson has the opportunity to apply for the MoDOT- Traffic &
Highway Safety grant; and
WHEREAS, the purpose of the grant is youth alcohol enforcement; and
WHEREAS, the grant, if awarded, would provide up to $1,200.00 for the City for the
purpose stated above; and
WHEREAS, the grant would not require the City to match; and
WHEREAS, receiving said grant would benefit the City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Jefferson,
Missouri supports and authorizes the City Administrator, or his designee to execute and
submit the necessary application to obtain funding for the Youth Alcohol Enforcement
Campaign Grant.
ATTEST:
City Clerk
Adopted this 4th day of April, 2016
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Counselor
RESOLUTION SUMMARY
RESOLUTION NO:
SPONSOR:
SUBJECT: A rovin A lication for an undetermined amount for State Office of
Homeland Security, Law Enforcement Terrorism Prevention Grant
INTRODUCED: April 4th, 2016
DEPARTMENT DIRECTOR:
CITY ADMINISTRATOR:
ORIGIN OF REQUEST: Police Department
DEPARTMENT RESPONSIBLE: Police Department
PERSON RESPONSIBLE: CHIEF ROGER SCHROEDER /Bethany Benward
Background Information: The Police Department has the opportunity to apply for a state
grant that would provide funding to support local efforts to prevent terrorism and other
catastrophic events that include planning, organizing, equipment purchases and training
.
exercises from September 1't, 2016 through August 31st, 2018. The City of Jefferson is
designated recipient of the State Office of Homeland Security.
If the_ grant is awarded to the City, the staff will return to the Council for acceptance of the
grant.
Fiscal Information: This resolution allows the City to access funds once they are awarded
for the period of September 1St, 2016 through August 31St, 2018. There are no matching
requirements with this grant.
Resolution Terms: The Resolution would authorize the City to apply for the 64912-2016
LETPA State Homeland Security Grant Program.
Staff Recommendation: Approve.
RESOLUTION
RS2015-32
Sponsored by Councilman
A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR A
MISSOURI OFFICE OF_ HOMELAND SECURITY, LAW ENFORCEMENT
TERRORISM PREVENTION ACTIVITIES (LETPA) GRANT
WHEREAS, the City of Jefferson has the opportunity to apply for the Missouri Office of
Homeland Security LETPA grant; and
WHEREAS, the purpose of the grant is to assist in law enforcement terrorism
prevention activities; and
WHEREAS, the grant, if awarded, would provide an undetermined amount for the City
for the purpose stated above; and
WHEREAS, the grant would not require the City to match; and
WHEREAS, receiving said grant would benefit the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jefferson
Missouri supports and authorizes the City Administrator, or his designee to execute and
submit the necessary application to obtain funding for the Missouri Office of Homeland
Security LETPA grant.
ATTEST:
City Clerk
Adopted this 4 Y April, da of 2016
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Counselor
Memorandum
To: City Council
From: City Administrator
Re: Grant Acceptance Over $2,000
For: Consent Agenda
Pursuant to Section 2-74 of the City Code, I request authority to accept the following Grant:
The name of the grantor:
Missouri State Highway Patrol
The amount of the grant:
$109133.33
The purpose of the grant:
Reimbursement for DEA officer cell phone, vehicle lease,
fuel and other investigative supplies, as needed.
Any matching requirements or future
obligations tied to acceptance of the grant:
No matching requirements.
CFDA#:
95.001
Grant Award # (if any):
G 16MW0001 A
2016 HIDTA Grant
City Department Responsible:
Jefferson City Police Department
Employee assigned as Grant
Administrator:
Bethany Benward
Revenue account # to be amended:
10-320-430010 Federal Grants
Expense account # to be amended:
10-320-517010 Operational Supplies $4,133.33
Remaining $6000.00 included in original FYI 6 budget
Reviewed by Finance:
t
f
Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city
execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of
such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such
funds.
For Finance Department Use only:
Approved on the Consent Agenda this day of .920