HomeMy Public PortalAbout19881130 - Minutes - Board of Directors (BOD) Meeting 88-26
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE.MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
SPECIAL MEETING
BOARD OF DIRECTORS
November_30, 1988
MINUTES
I . ROLL CALL
President Katherine Duffy called the meeting to order at 7 : 33 P.M.
Members Present: Katherine Duffy, Teena Henshaw, Edward Shelley,
Nonette Hanko, Gerry Andeen, and Richard Bishop.
Member Absent: Robert McKibbin.
Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes , Mary
Hale, Del Woods , James Boland, and Cecilia Cyrier.
II . WRITTEN COMMUNICATIONS
There were no written communications .
III. ORAL COMMUNICATIONS
There were no oral communications .
IV. ADOPTION OF AGENDA
K. Duffy stated that the agenda was adopted by Board consensus .
V. BOARD BUSINESS
A. 1988-1989 Mid-Year Program Evaluation and Preliminary Action
Plan for the Implementation of the Basic Policy of the
Midpeninsula Regional Open Space District for Fiscal Year 1989-
1990 (Report R-88-142 dated November 18, 1988)
H. Grench said that the mid-year program evaluation for 1988-
1989 and the preliminary action plan for 1989-1990 had been
combined due to the change in the District ' s fiscal year.
C . Britton reviewed the acquisition program' s progress to date,
noting that the $6. 4 million reimbursement for the purchase of
Teague Hill Open Space Preserve had been received from the 1988
state park bond act proceeds . He said that the emphasis in
1989-1990 would be to complete, as soon as possible, the
acquisition of all open space lands funded for the District
under Proposition 70 .
He noted the wording change in the objective statement and
first key project and activity for 1989-1990 Negotiations and
Special Projects Subprogram relating to rounding out existing
preserves and connecting District preserves with other public
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 88-26 Page two
lands. G. Andeen stated that he felt improving public access
to preserves should also be included, and the Board agreed to
add the words "and improving public access to" after the words
"rounding out" in each statement.
N. Hanko suggested adding the words "and bring to the Board for
required yearly adoption" at the end of the seventh other
typical project and activity in the negotiations and Special
Projects Subprogram.
C. Britton said that there were no changes in the Enterprise
Activities Subprogram.
D. Woods reviewed the 1988-1989 Planning, Design and
Development Subprogram' s key projects and activities . He said
that a consultant had recently been hired to complete the
District-wide trail use policies and guidelines. E. Shelley
noted that the Board should be involved in the development of
the policies and guidelines before they are presented to the
Board for consideration and adoption.
T. Henshaw noted that she and D. Woods needed to update the
Board with an informational report on the Bay Trail project.
After D. Wood' s review of the 1989-1990 Action Plan material,
K. Duffy stated that she felt that there were other projects to
complete before beginning public access improvements on Teague
Hill Open Space Preserve. D. Woods stated that Teague Hill
planning would be conceptual in nature to facilitate planning
expected to occur in the near future on adjacent lands at
Huddart Park. She also questioned the balance between trail
and development projects in Santa Clara and San Mateo Counties .
Discussion centered on the regional significance of District
projects , and E. Shelley said that he felt that this was an
item that the Budget Committee could review.
D. Woods stated that the Bodhi/Ridge connection trail at Long
Ridge Open Space Preserve should be included in the list of
trail construction projects to be done by another organization
or outside contracts shown under site development projects.
K. Duffy questioned whether commencing joint planning with San
Jose State University on Sierra Azul Open Space Preserve should
be considered a key project since it was not known when the
planning might commence. The Board agreed to include the
qualifier "if needed" in the statement.
J. Boland reviewed progress on the 1988-1989 operations ,
Maintenance, and Volunteer Subprogram' s key projects and
activities. In response to E. Shelley' s question as to the
future of the Grant house on Rancho San Antonio Open Space
Preserve if Proposition 70 grant funds were not received, J.
Boland said that it was his understanding that other outside
funding would be sought. K. Duffy questioned the number of
rangers listed on page 3 of the staff report under total staff
Meeting 88-26 40 qb Page three
resources, and J. Boland said that the number should be 9,
rather than 19 .
The status of the dog program on various preserves and the Dog
Committee ' s current assignment was discussed. Staff was
requested to confirm the Dog Committee ' s charge to develop a
general policy relating to dogs on District preserves.
T. Henshaw requested a listing noting when various items would
be presented to the Board for consideration and/or adoption.
She noted many items were slated to be presented to the Board
in April, 1989.
In response to K. Duffy' s questions about implementation of the
Resource Management Plan, D. Woods said that, in addition to
reports and observations by ranger staff, he hoped to work with
local universities to encourage them to develop curriculum in
this area so that students would always be available for
monitoring various activities on the preserves.
M. Hale reviewed progress on the Communications Program' s 1988-
1989 key projects and activities. She said that projects
slated to be presented to the Board in January, 1989 included
the draft text for the Visitor' s Guide to replace the All-Site
Brochure; color mockups for a new ranger patch and District
seal; and the draft text of periodic newsletter. She said that
the date of Saturday, May 5, 1989 had been selected for the
public event at Purisima Creek Redwoods Open Space Preserve.
N. Hanko recommended that another item be added to the 1989-
1990 other typical projects and activities in the Public
Affairs and Education Subprogram that concerned developing
plans to conduct and publicize a public event for each
emphasized site when the major public access improvements are
completed at each site. Discussion centered on whether N.
Hanko's recommendation was an Action Plan item implementing
policy or a policy matter that needed to be addressed first by
the Board. E. Shelley stated that he felt the item was a
policy issue, and R. Bishop said he believed it was an
unwritten given at the present time. N. Hanko said that she
would place the item on a future agenda for Board
consideration.
In response to T. Henshaw' s question regarding the status of
the outstanding public service award project, H. Grench said
the idea of the award had been explored and a report has been
drafted for presentation to the Board. He stated that he was
not sure whether he would be recommending that the Board
approve the award concept at this time.
T. Henshaw encouraged the use of volunteers in distributing
District brochures and other material to public libraries. She
said that she felt that having District displays in public
Meeting 88-26 40 40 Page four
places was important, but that she realized it was a time-
consuming task.
M. Hale noted that a new key project in the 1989-1990
Organizational Relations Subprogram was coordinating the
planning for the 1990 open space conference. H. Grench said
that he would like to see a Board committee established to work
on the conference and that there would be an agenda item
prepared for Board consideration regarding the conference.
N. Hanko requested that members of the Board be involved in the
planning of the special Board meeting workshop to be held in
the Skyline Boulevard area in fiscal year 1989-1990. H. Grench
said that General Management and Program Support would be the
appropriate program in which to add this item.
J. Fiddes reviewed General Management and Program Support' s
program evaluation and Action Plan material. She said that
1988-1989 and 1989-1990 emphasis focused on long-term planning
for the District' s overall organization structure and staffing.
N. Hanko suggested a fifth 1989-1990 key project and activity
be added stating "Involve Board of Directors in planning for a
special meeting workshop to be held yearly in the District ' s
planning area" .
Motion: N. Hanko moved that the Board accept the program
evaluation as contained in the staff report for the
first portion of the 1988-1989 fiscal year. R.
Bishop seconded the motion. The motion passed 6 to
0.
Motion: N. Hanko moved that the Board tentatively adopt the
Preliminary Action Plan for the 1989-1990 fiscal year
as amended during the meeting. R. Bishop seconded
the motion. The motion passed 6 to 0.
The Board recessed for a break at 9:30 P.M. and reconvened at 9:37
P.M. G. Andeen was not present for the remainder of the meeting.
B. Annual Review of the Relative Site Emphasis Plan and Schedule
for Review of Use and Management Plans (Report R-88-144 dated
November 23, 1988)
D. Woods reviewed in detail the site development analysis -
1976 to 1996 charts that had been prepared for Skyline Ridge,
Monte Bello, Rancho San Antonio, Purisima Creek Redwoods, Windy
Hill , and St. Joseph' s Hill Open Space Preserves . He said that
these charts would be reproduced with the material for the
report ' s second reading, and added that charts will be
developed for each of the District' s preserves before next
year ' s review. Members of the Board commented that the charts
were extremely useful. It was suggested that either the
meeting' s tapes be retained or some written notes be added to
the charts if practical since D. Woods ' explanatory comments
Meeting 88-26 Page five
were very informative and important for future reference. H.
Grench said that the information would be retained on the
tapes.
D. Woods reviewed the proposed wording change in Policy No. 4
of the Policy and Plan for Relative Emphasis of Use,
Development, and Publicity of District sites, noting the change
related to graphs. He said that the Plan for Relative Emphasis
of District Sites incorporated both fiscal year 1988-1989 and
fiscal year 1989-1990 information, as well as a section on
progress notes. He reviewed proposed activities at Skyline
Ridge, Rancho San Antonio, Windy Hill, Ravenswood, El Corte de
Madera, Russian Ridge, Teague Hill, and Thornewood Open Space
Preserves, as well as the Kennedy Road and Mt. Umunhum Areas of
Sierra Azul Open Space Preserve. He said that Russian Ridge
Open Space Preserve was the only site that had moved up on the
relative site emphasis list, noting the Stanford property
acquisition will enable the trail system on the preserve to be
rounded out.
Based on the Board' s discussion of the relative emphasis plan,
as well as the proposed Action Plan, the following project
notes were to be incorporated into the plan: 1) monitoring
plans for the proposed college access road on St. Joseph' s Hill
Open Space Preserve; 2) working with Santa Clara County on
joint planning for a Charcoal Road bypass trail on Saratoga Gap
Open Space Preserve; and 3) coordinating joint planning for
public access, as required, at Teague Hill Open Space Preserve.
D. Woods reviewed the trail construction projects and projected
schedule and the Use and Management Plan target review
schedule. N. Hanko questioned why fewer trail projects were
listed for 1990 through 1995. D. Woods responded that the
proposed projects were larger in scope and were not completely
laid out at this time. He noted that resources for trail
building are unknown at the present time since the District may
have to use a new contractor. K. Duffy suggested that the
review of the Comprehensive Use and Management Plan for Rancho
San Antonio Open Space Preserve be done in segments at more
than one Board meeting since the plan was so complex.
Motion: R. Bishop moved that the Board tentatively adopt the
Relative Site Emphasis Plan and Use and Management
Plan Target Review Schedule as contained in the staff
report, including the amendments agreed to during the
review, with great appreciation to staff . T. Henshaw
seconded the motion. The motion passed 5 to 0.
C. Scheduling of Closed Session Prior to December 14 Public
Meeting (Report R-88-143 dated November 21, _1288 J_
Motion: N. Hanko moved that the Board schedule a closed
session at 5:30 P.M. at the District office on
December 14 for the purpose of discussing land
Meeting 88-26 0 0 Page six
negotiations prior to the 7 : 30 P.M. public meeting.
T. Henshaw seconded the motion. The motion passed 5
to 0.
H. Grench said that he currently did not anticipate the need
for a second regular meeting in December, and added he and K.
Duffy had discussed a possible December field trip to St.
Joseph's Hill Open Space to see the current road alignment and
to look at Limekiln Canyon alternative route. He suggested
possible dates for the field trip.
Motion: N. Hanko moved that the Board schedule a special
meeting for the purpose of conducting a land tour to
see the trails and proposed road alignment on St.
Joseph's Hill Open Space Preserve on Friday, December
16 at 2:30 P.M. , meeting at the Lexington Reservoir
Dam parking area. E. Shelley seconded the motion.
The motion passed 5 to 0.
VI . INFORMATIONAL REPORTS
J. Boland reported that there would be two trail construction events
on Saturday, December 2. One event would be sponsored by the Trails
Center at Pulgas Ridge Open Space Preserve and the second event
would be a District "Trailbuster Day" at Monte Bello Open Space
Preserve.
VII. CLOSED SESSION
The Board recessed to Closed Session on land negotiation matters at
10: 55 P.M.
VIII. ADJOURNMENT
The meeting was adjourned at 11: 28 P.M.
Cecilia A. Cyrier
Secretary
'7
The minutes of the meeting
were approved as presented.