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HomeMy Public PortalAbout19881130 - Minutes - Board of Directors (BOD) Meeting 88-26 '4%1&* MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE.MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 SPECIAL MEETING BOARD OF DIRECTORS November_30, 1988 MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 : 33 P.M. Members Present: Katherine Duffy, Teena Henshaw, Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop. Member Absent: Robert McKibbin. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes , Mary Hale, Del Woods , James Boland, and Cecilia Cyrier. II . WRITTEN COMMUNICATIONS There were no written communications . III. ORAL COMMUNICATIONS There were no oral communications . IV. ADOPTION OF AGENDA K. Duffy stated that the agenda was adopted by Board consensus . V. BOARD BUSINESS A. 1988-1989 Mid-Year Program Evaluation and Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal Year 1989- 1990 (Report R-88-142 dated November 18, 1988) H. Grench said that the mid-year program evaluation for 1988- 1989 and the preliminary action plan for 1989-1990 had been combined due to the change in the District ' s fiscal year. C . Britton reviewed the acquisition program' s progress to date, noting that the $6. 4 million reimbursement for the purchase of Teague Hill Open Space Preserve had been received from the 1988 state park bond act proceeds . He said that the emphasis in 1989-1990 would be to complete, as soon as possible, the acquisition of all open space lands funded for the District under Proposition 70 . He noted the wording change in the objective statement and first key project and activity for 1989-1990 Negotiations and Special Projects Subprogram relating to rounding out existing preserves and connecting District preserves with other public Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-26 Page two lands. G. Andeen stated that he felt improving public access to preserves should also be included, and the Board agreed to add the words "and improving public access to" after the words "rounding out" in each statement. N. Hanko suggested adding the words "and bring to the Board for required yearly adoption" at the end of the seventh other typical project and activity in the negotiations and Special Projects Subprogram. C. Britton said that there were no changes in the Enterprise Activities Subprogram. D. Woods reviewed the 1988-1989 Planning, Design and Development Subprogram' s key projects and activities . He said that a consultant had recently been hired to complete the District-wide trail use policies and guidelines. E. Shelley noted that the Board should be involved in the development of the policies and guidelines before they are presented to the Board for consideration and adoption. T. Henshaw noted that she and D. Woods needed to update the Board with an informational report on the Bay Trail project. After D. Wood' s review of the 1989-1990 Action Plan material, K. Duffy stated that she felt that there were other projects to complete before beginning public access improvements on Teague Hill Open Space Preserve. D. Woods stated that Teague Hill planning would be conceptual in nature to facilitate planning expected to occur in the near future on adjacent lands at Huddart Park. She also questioned the balance between trail and development projects in Santa Clara and San Mateo Counties . Discussion centered on the regional significance of District projects , and E. Shelley said that he felt that this was an item that the Budget Committee could review. D. Woods stated that the Bodhi/Ridge connection trail at Long Ridge Open Space Preserve should be included in the list of trail construction projects to be done by another organization or outside contracts shown under site development projects. K. Duffy questioned whether commencing joint planning with San Jose State University on Sierra Azul Open Space Preserve should be considered a key project since it was not known when the planning might commence. The Board agreed to include the qualifier "if needed" in the statement. J. Boland reviewed progress on the 1988-1989 operations , Maintenance, and Volunteer Subprogram' s key projects and activities. In response to E. Shelley' s question as to the future of the Grant house on Rancho San Antonio Open Space Preserve if Proposition 70 grant funds were not received, J. Boland said that it was his understanding that other outside funding would be sought. K. Duffy questioned the number of rangers listed on page 3 of the staff report under total staff Meeting 88-26 40 qb Page three resources, and J. Boland said that the number should be 9, rather than 19 . The status of the dog program on various preserves and the Dog Committee ' s current assignment was discussed. Staff was requested to confirm the Dog Committee ' s charge to develop a general policy relating to dogs on District preserves. T. Henshaw requested a listing noting when various items would be presented to the Board for consideration and/or adoption. She noted many items were slated to be presented to the Board in April, 1989. In response to K. Duffy' s questions about implementation of the Resource Management Plan, D. Woods said that, in addition to reports and observations by ranger staff, he hoped to work with local universities to encourage them to develop curriculum in this area so that students would always be available for monitoring various activities on the preserves. M. Hale reviewed progress on the Communications Program' s 1988- 1989 key projects and activities. She said that projects slated to be presented to the Board in January, 1989 included the draft text for the Visitor' s Guide to replace the All-Site Brochure; color mockups for a new ranger patch and District seal; and the draft text of periodic newsletter. She said that the date of Saturday, May 5, 1989 had been selected for the public event at Purisima Creek Redwoods Open Space Preserve. N. Hanko recommended that another item be added to the 1989- 1990 other typical projects and activities in the Public Affairs and Education Subprogram that concerned developing plans to conduct and publicize a public event for each emphasized site when the major public access improvements are completed at each site. Discussion centered on whether N. Hanko's recommendation was an Action Plan item implementing policy or a policy matter that needed to be addressed first by the Board. E. Shelley stated that he felt the item was a policy issue, and R. Bishop said he believed it was an unwritten given at the present time. N. Hanko said that she would place the item on a future agenda for Board consideration. In response to T. Henshaw' s question regarding the status of the outstanding public service award project, H. Grench said the idea of the award had been explored and a report has been drafted for presentation to the Board. He stated that he was not sure whether he would be recommending that the Board approve the award concept at this time. T. Henshaw encouraged the use of volunteers in distributing District brochures and other material to public libraries. She said that she felt that having District displays in public Meeting 88-26 40 40 Page four places was important, but that she realized it was a time- consuming task. M. Hale noted that a new key project in the 1989-1990 Organizational Relations Subprogram was coordinating the planning for the 1990 open space conference. H. Grench said that he would like to see a Board committee established to work on the conference and that there would be an agenda item prepared for Board consideration regarding the conference. N. Hanko requested that members of the Board be involved in the planning of the special Board meeting workshop to be held in the Skyline Boulevard area in fiscal year 1989-1990. H. Grench said that General Management and Program Support would be the appropriate program in which to add this item. J. Fiddes reviewed General Management and Program Support' s program evaluation and Action Plan material. She said that 1988-1989 and 1989-1990 emphasis focused on long-term planning for the District' s overall organization structure and staffing. N. Hanko suggested a fifth 1989-1990 key project and activity be added stating "Involve Board of Directors in planning for a special meeting workshop to be held yearly in the District ' s planning area" . Motion: N. Hanko moved that the Board accept the program evaluation as contained in the staff report for the first portion of the 1988-1989 fiscal year. R. Bishop seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board tentatively adopt the Preliminary Action Plan for the 1989-1990 fiscal year as amended during the meeting. R. Bishop seconded the motion. The motion passed 6 to 0. The Board recessed for a break at 9:30 P.M. and reconvened at 9:37 P.M. G. Andeen was not present for the remainder of the meeting. B. Annual Review of the Relative Site Emphasis Plan and Schedule for Review of Use and Management Plans (Report R-88-144 dated November 23, 1988) D. Woods reviewed in detail the site development analysis - 1976 to 1996 charts that had been prepared for Skyline Ridge, Monte Bello, Rancho San Antonio, Purisima Creek Redwoods, Windy Hill , and St. Joseph' s Hill Open Space Preserves . He said that these charts would be reproduced with the material for the report ' s second reading, and added that charts will be developed for each of the District' s preserves before next year ' s review. Members of the Board commented that the charts were extremely useful. It was suggested that either the meeting' s tapes be retained or some written notes be added to the charts if practical since D. Woods ' explanatory comments Meeting 88-26 Page five were very informative and important for future reference. H. Grench said that the information would be retained on the tapes. D. Woods reviewed the proposed wording change in Policy No. 4 of the Policy and Plan for Relative Emphasis of Use, Development, and Publicity of District sites, noting the change related to graphs. He said that the Plan for Relative Emphasis of District Sites incorporated both fiscal year 1988-1989 and fiscal year 1989-1990 information, as well as a section on progress notes. He reviewed proposed activities at Skyline Ridge, Rancho San Antonio, Windy Hill, Ravenswood, El Corte de Madera, Russian Ridge, Teague Hill, and Thornewood Open Space Preserves, as well as the Kennedy Road and Mt. Umunhum Areas of Sierra Azul Open Space Preserve. He said that Russian Ridge Open Space Preserve was the only site that had moved up on the relative site emphasis list, noting the Stanford property acquisition will enable the trail system on the preserve to be rounded out. Based on the Board' s discussion of the relative emphasis plan, as well as the proposed Action Plan, the following project notes were to be incorporated into the plan: 1) monitoring plans for the proposed college access road on St. Joseph' s Hill Open Space Preserve; 2) working with Santa Clara County on joint planning for a Charcoal Road bypass trail on Saratoga Gap Open Space Preserve; and 3) coordinating joint planning for public access, as required, at Teague Hill Open Space Preserve. D. Woods reviewed the trail construction projects and projected schedule and the Use and Management Plan target review schedule. N. Hanko questioned why fewer trail projects were listed for 1990 through 1995. D. Woods responded that the proposed projects were larger in scope and were not completely laid out at this time. He noted that resources for trail building are unknown at the present time since the District may have to use a new contractor. K. Duffy suggested that the review of the Comprehensive Use and Management Plan for Rancho San Antonio Open Space Preserve be done in segments at more than one Board meeting since the plan was so complex. Motion: R. Bishop moved that the Board tentatively adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule as contained in the staff report, including the amendments agreed to during the review, with great appreciation to staff . T. Henshaw seconded the motion. The motion passed 5 to 0. C. Scheduling of Closed Session Prior to December 14 Public Meeting (Report R-88-143 dated November 21, _1288 J_ Motion: N. Hanko moved that the Board schedule a closed session at 5:30 P.M. at the District office on December 14 for the purpose of discussing land Meeting 88-26 0 0 Page six negotiations prior to the 7 : 30 P.M. public meeting. T. Henshaw seconded the motion. The motion passed 5 to 0. H. Grench said that he currently did not anticipate the need for a second regular meeting in December, and added he and K. Duffy had discussed a possible December field trip to St. Joseph's Hill Open Space to see the current road alignment and to look at Limekiln Canyon alternative route. He suggested possible dates for the field trip. Motion: N. Hanko moved that the Board schedule a special meeting for the purpose of conducting a land tour to see the trails and proposed road alignment on St. Joseph's Hill Open Space Preserve on Friday, December 16 at 2:30 P.M. , meeting at the Lexington Reservoir Dam parking area. E. Shelley seconded the motion. The motion passed 5 to 0. VI . INFORMATIONAL REPORTS J. Boland reported that there would be two trail construction events on Saturday, December 2. One event would be sponsored by the Trails Center at Pulgas Ridge Open Space Preserve and the second event would be a District "Trailbuster Day" at Monte Bello Open Space Preserve. VII. CLOSED SESSION The Board recessed to Closed Session on land negotiation matters at 10: 55 P.M. VIII. ADJOURNMENT The meeting was adjourned at 11: 28 P.M. Cecilia A. Cyrier Secretary '7 The minutes of the meeting were approved as presented.