HomeMy Public PortalAbout2016-02-18 minutes
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
February 18, 2016
Committee Members Present: Attendance
Glen Costales 7 of 8
Larry Henry 7 of 8
Rick Prather 7 of 8
Bob Scrivner, Chairman 8 of 8
Laura Ward 8 of 8
Staff Present:
Matt Morasch, PE, Public Works Director
Eric Seaman, PE, Wastewater Division Director
Don Fontana, Storm Water Engineer
David Bange, City Engineer
Mark Mehmert, Transit Division Director
Janice McMillan, Planning & Protective Services Director
Drew Hilpert, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guest was present: Madeleine Leroux (News Tribune).
1. Introductions
Introductions were made at this time.
2. Approval of the November 19, 2015 Committee meeting minutes
Councilman Henry moved and Councilman Costales seconded to approve the November 19,
2015 minutes, motion carried.
3. New Business
1. Transit Grant Proposal for Automated Systems (Mark Mehmert)
Mr. Mehmert explained the grant proposal for automated systems and the summer student
pass program.
There was discussion among Committee members and staff regarding funding, changes to
software, and fare payment methods.
There was a consensus among the Committee members to have staff move forward with the
grant request.
2. Amendment to Section 32-3. Vacating Public Right-of-Way Process (Drew
Hilpert)
Minutes/Jefferson City Public Works and Planning Committee
February 18, 2016
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Mr. Hilpert explained the amendment was to remove the requirement for vacations to be
required to come before the Committee.
There was discussion among Committee members and staff regarding the current requirement
slowing down the vacation process for developers.
Councilman Prather moved and Councilman Costales seconded to forward the amendment to
the City Council with recommendation to approve, motion carried.
3. Establishing a Minimum Depth for Utilities (David Bange)
Mr. Bange explained staff recommends create a City code requiring utilities within the right of
way to have a minimum burial depth of 24 inches.
There was discussion among Committee members and staff regarding the use of trenchless
technology with utilities buried just under the pavement, time consuming repairs, and safety issues.
Councilman Costales moved and Councilman Henry seconded to forward the amendment to
the City Council with recommendation to approve, motion carried.
4. Special Olympics Missouri (SOMO) Development Agreement for Sanitary Sewer
Extension (Matt Morasch)
Mr. Morasch explained staff has been contacted by SOMO regarding the City paying for a
sewer extension.
5. Storm Water Capital Improvement Program Prioritization (David Bange)
Mr. Bange explained due to the City’s aging storm water system staff has undertaken the
process of listing all the known problems and has begun prioritizing them by means of a set criteria.
Staff will present a work plan the next meeting.
There was discussion among Committee members and staff regarding the storm water project
funding and the increasing number of storm water infrastructure failures.
6. Wayfinding Project Update (David Bange)
Mr. Bange explained the project is in the final stages and has been forwarded to MoDOT for
their approval. Staff anticipates bringing a contract to the Council for approval in May in order for the
signs to be installed during the summer of this year.
7. Environmental Protection Agency (EPA) Consent Order Update (Eric Seaman)
Mr. Seaman explained the Consent Order required payment of a fine, a supplement
environmental project, capital improvement projects for the wastewater system and reporting.
Minutes/Jefferson City Public Works and Planning Committee
February 18, 2016
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There was discussion among Committee members and staff regarding the projects,
maintenance program, the storm water quality update and education for builders and developers.
8. Downtown Streetscape Rehabilitation (David Bange)
Mr. Bange explained staff has looked at the need for repairs to both the downtown sidewalks
and the condition of the street pavement in this area. The estimate is in the range of $100,000 which
exceeds the funds remaining in the sidewalk category of the current CIP sales tax. In addition the
extension of the electrical system brings questions, including the locations, amperage required,
control, metering, ownership, and cost which would require the services of a consultant to design and
implement.
There was discussion among Committee members and staff regarding the possibility of a cost
share.
Mr. Crowell informed Committee members that the Downtown Association is looking into
making it a Community Improvement District (CID).
4. Other Topics
1. Planning & Protective Services Monthly Reports (Janice McMillan)
2. Water Main Leak Report (Britt Smith)
Chairman Scrivner referred Committee members to the reports provided in the packet.
5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
Ms. McMillan informed Committee members of the Ad Hoc Steering Committee on Building
Construction Codes meeting on February 25.
6. Adjourn
Councilman Prather moved and Councilman Costales seconded to adjourn the meeting at this
time (9:04 a.m.), motion carried.