Loading...
HomeMy Public PortalAbout2016-02-18 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street February 18, 2016 Committee Members Present: Attendance Glen Costales 7 of 8 Larry Henry 7 of 8 Rick Prather 7 of 8 Bob Scrivner, Chairman 8 of 8 Laura Ward 8 of 8 Staff Present: Matt Morasch, PE, Public Works Director Eric Seaman, PE, Wastewater Division Director Don Fontana, Storm Water Engineer David Bange, City Engineer Mark Mehmert, Transit Division Director Janice McMillan, Planning & Protective Services Director Drew Hilpert, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guest was present: Madeleine Leroux (News Tribune). 1. Introductions Introductions were made at this time. 2. Approval of the November 19, 2015 Committee meeting minutes Councilman Henry moved and Councilman Costales seconded to approve the November 19, 2015 minutes, motion carried. 3. New Business 1. Transit Grant Proposal for Automated Systems (Mark Mehmert) Mr. Mehmert explained the grant proposal for automated systems and the summer student pass program. There was discussion among Committee members and staff regarding funding, changes to software, and fare payment methods. There was a consensus among the Committee members to have staff move forward with the grant request. 2. Amendment to Section 32-3. Vacating Public Right-of-Way Process (Drew Hilpert) Minutes/Jefferson City Public Works and Planning Committee February 18, 2016 2 Mr. Hilpert explained the amendment was to remove the requirement for vacations to be required to come before the Committee. There was discussion among Committee members and staff regarding the current requirement slowing down the vacation process for developers. Councilman Prather moved and Councilman Costales seconded to forward the amendment to the City Council with recommendation to approve, motion carried. 3. Establishing a Minimum Depth for Utilities (David Bange) Mr. Bange explained staff recommends create a City code requiring utilities within the right of way to have a minimum burial depth of 24 inches. There was discussion among Committee members and staff regarding the use of trenchless technology with utilities buried just under the pavement, time consuming repairs, and safety issues. Councilman Costales moved and Councilman Henry seconded to forward the amendment to the City Council with recommendation to approve, motion carried. 4. Special Olympics Missouri (SOMO) Development Agreement for Sanitary Sewer Extension (Matt Morasch) Mr. Morasch explained staff has been contacted by SOMO regarding the City paying for a sewer extension. 5. Storm Water Capital Improvement Program Prioritization (David Bange) Mr. Bange explained due to the City’s aging storm water system staff has undertaken the process of listing all the known problems and has begun prioritizing them by means of a set criteria. Staff will present a work plan the next meeting. There was discussion among Committee members and staff regarding the storm water project funding and the increasing number of storm water infrastructure failures. 6. Wayfinding Project Update (David Bange) Mr. Bange explained the project is in the final stages and has been forwarded to MoDOT for their approval. Staff anticipates bringing a contract to the Council for approval in May in order for the signs to be installed during the summer of this year. 7. Environmental Protection Agency (EPA) Consent Order Update (Eric Seaman) Mr. Seaman explained the Consent Order required payment of a fine, a supplement environmental project, capital improvement projects for the wastewater system and reporting. Minutes/Jefferson City Public Works and Planning Committee February 18, 2016 3 There was discussion among Committee members and staff regarding the projects, maintenance program, the storm water quality update and education for builders and developers. 8. Downtown Streetscape Rehabilitation (David Bange) Mr. Bange explained staff has looked at the need for repairs to both the downtown sidewalks and the condition of the street pavement in this area. The estimate is in the range of $100,000 which exceeds the funds remaining in the sidewalk category of the current CIP sales tax. In addition the extension of the electrical system brings questions, including the locations, amperage required, control, metering, ownership, and cost which would require the services of a consultant to design and implement. There was discussion among Committee members and staff regarding the possibility of a cost share. Mr. Crowell informed Committee members that the Downtown Association is looking into making it a Community Improvement District (CID). 4. Other Topics 1. Planning & Protective Services Monthly Reports (Janice McMillan) 2. Water Main Leak Report (Britt Smith) Chairman Scrivner referred Committee members to the reports provided in the packet. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Ms. McMillan informed Committee members of the Ad Hoc Steering Committee on Building Construction Codes meeting on February 25. 6. Adjourn Councilman Prather moved and Councilman Costales seconded to adjourn the meeting at this time (9:04 a.m.), motion carried.