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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 Meeting 8 9-0 2
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
JANUARY 25, 198_9
MINUTES
I . ROLL CALL
President Gerry Andeen called the meeting to order at 7 : 35 P .M.
Members Present: Katherine Duffy, Teena Henshaw, Robert McKibbin,
Nonette Hanko, Gerry Andeen, and Richard Bishop.
Member Absent : Edward Shelley.
Personnel Present : Herbert Grench, Craig Britton, David Hansen,
Jean Fiddes , Mary Hale , Stanley Norton, Del Woods , James Boland,
Mary Gundert , Dennis Danielson, and Emma Johnson.
II . APPROVAL OF MINUTES
A. January 11 1989
Motion: N. Hanko moved that the Board approve the minutes of
January 11 , 1989. R. McKibbin seconded the motion.
The motion passed 6 to 0 .
III . WRITTEN COMMUNICATIONS
E. Johnson stated that the Board had received the following written
communications :
1 . a letter dated January 5, 1989 from Elizabeth Crowder , 133
Mapache Drive , Portola Valley, describing the deterioration of
trails on Windy Hill Open Space Preserve due to illegal bicycle
use and suggesting some possible solutions to the problem;
2 . a letter dated January 17 , 1989 from Dr . Kenton Taylor, Adobe
Animal Hospital , 396 First Street, Los Altos , encouraging the
District to have trails open to users with dogs on leashes ; and
3 . a letter from Clifford Pierce , 1935 Vera Avenue, Redwood City,
dated January 18 , 1989 encouraging the District to close
certain trails to bicyclists because of the damage that has
been done to the trails by the cyclists . A draft response
prepared by staff was distributed at the meeting.
E. Johnson stated that draft responses prepared by staff for
the letters from Mrs . Crowder and Dr. Taylor were included in
the packet and a draft response to Mr. Pierce ' s letter had been
distributed at the meeting.
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
Meeting 89-02 0 Page two
G. Andeen stated the Board ' s consensus to send the prepared
responses to the written communications . The Board discussed
the flagrant lack of adherence to District regulations by
bicyclists on closed trails as described in Mrs . Crowder ' s
letter .
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
G. Andeen stated that the agenda was adopted by Board consensus .
VI . BOARD BUSINESS
A. Renewal of Investment Aut_horAjy_ (Rep9�rt R-89-02 of JanuaXy_14,
1989)
J. Fiddes said that the Controller ' s authority to invest funds
expires on January 26 , 1989.
Motion: K. Duffy moved that the Board adopt Resolution 89-
06 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
Certain Board Employees to Invest Temporarily Idle
Funds in Securities Allowed by Government Code. T.
Henshaw seconded the motion. The motion passed 6 to
0 .
B. Final Adoption of the Preliminary Use nd Management Plan for
the Aine and DeRijke Proper_ty_ Additions to Foothills Open--Space
Preserve-(Resort R-89-18 of JanuaKy__j_g_,___j_98-9-)-
D. Hansen said that escrow had closed on the 30-acre addition
to the Foothills Open Space Preserve on January 18 , 1989 and
that staff had received no further public comments .
Motion: N. Hanko moved that the Board adopt the Preliminary
Use and Management Plan for the Aine and DeRijke
property addition to Foothills Open Space Preserve ,
including the naming, as contained in the staff
report. R. McKibbin seconded the motion. The motion
passed 6 to 0 .
N. Hanko requested that she be informed if discussions are
scheduled with representatives from the City of Palo Alto for a
better access trail alignment to the property.
Motion: N. Hanko moved that the Board indicate its intention
to dedicate the property as public open space . K.
Duffy seconded the motion. The motion passed 6 to 0 .
C. Final Adoption of the Preliminary Use and Management Plan for
the Laurie Propert
y Adqittqn_ to the Mt. Umunhum Area of Sierra
A_zul Open Space Preserve (Report R-89-17 dated January 18_,
1989)
D. Hansen said that escrow had closed on the 169. 3-acre
property addition to Sierra Azul Open Space Preserve and that
Meeting 89-02 0 0 Page three
staff had received no further public comment . He added that
staff will meet within the next month with neighbors of the
property to discuss management matters .
Motion: R. Bishop moved that the Board adopt the Preliminary
Use and Management Plan for the Laurie property
addition to the Mt. Umunhum Area of Sierra Azul Open
Space Preserve, including the naming, as contained in
the staff report. T. Henshaw seconded the motion.
The motion passed 6 to 0 .
Motion: R. Bishop moved that the Board indicate its intention
to withhold the property from dedication as public
open space at this time. T. Henshaw seconded the
motion. The motion passed 6 to 0 .
D. Review of Comprehensive Useand Management Plan for Purisima
Creek--Redwoods- Open Space Preserve (Report_R-89-20 dated
January_18,1989)
D. Hansen stated that since the last review of the preserve
there have been additions of land to the preserve and major
developments to the access facilities . He said that the
developments include parking areas , trails , restrooms , and
signs and that a celebration is being planned to dedicate the
new facilities .
D. Woods showed slides of the improvements and their location.
He said that staff is recommending investigation of expansion
of existing parking areas and a shorter loop trail connecting
the Whittemore Gulch Trail to the Harkins Ridge and Soda Gulch
Trails , additional signing, investigation of an alternative
location for the backpack camp, development of an emergency
helicopter landing pad, and a gate at the entrance to the
parcel of land leased from San Mateo County.
Motion: N. Hanko moved that the Board tentatively adopt the
revised Comprehensive Use and Management Plan for the
Purisima Creek Redwoods Open Space Preserve as
contained in the staff report, with the addition of
investigating an alternate location for the backpack
camp to the summary list . R. McKibbin seconded the
motion. The motion passed 6 to 0 .
E. Presentation Concerning Proposed Access Road to California
Western Universit_y_Aq_rqss St. Joseph ' s Hill Sp� 0 gn aceprese_Kve
(Report R-89-14 of January_ 13 , 1989)
H. Grench reviewed the actions the Board, District Legal
Counsel , and the Town of Los Gatos had taken to date regarding
the proposed access road to California Western University
across St . Joseph ' s Hill Open Space Preserve .
Thomas S . Jordan, Jr . of Hopkins & Carley Law Corporation, and
the attorney for Dr. Kang Ming Ho, presented arguments to the
Board for proceeding with the approved access road and asked
Meeting 89-02 V 0 Page four
that the Board rescind its official position asking that the
Town of Los Gatos study the alternate access road to the
college .
Legal Counsel , S . Norton, advised the Board that by taking no
action it would be confirming the actions that it had previous-
ly taken.
Marc Cowden, representing the Citizens for the Preservation of
St . Joseph' s Hill , stated the Citizens ' position that no road
should be accommodated across the Preserve .
President Andeen stated the question before the Board was
whether the Board wished to continue to support the study of an
alternate route to the proposed university. He asked if there
was a motion of the Board to change its position. There was no
motion.
The Board recessed at 9 P.M. and reconvened at 9 : 10 P .M.
F. Publications Schedule (Rep�qrt R 21 of Jan
M. Hale said that staff is proposing the printing of a four-
page newsletter to be prepared and mailed between the twice-a-
year issues of Ope_p _Space . She said that the newsletter is
intended to have timely information on items such as docent
hikes , Board workshops , and volunteer activity dates .
The Board discussed various formats for the publication,
including larger headlines and typeface, and inclusion of
photographs or illustrations .
Motion: N. Hanko moved that the Board approve the quarterly
publication schedule for alternate issues of Open
Space and newsletter for a one year trial period. R.
Bishop seconded the motion. The motion passed 6 to
0 .
G. Results of Study of Potential Outstanding Public Service Award
_{Re�g�rt R-89-16 of January_12 , -19-89)-
M. Hale reported that complex issues involved in the determina-
tion of criteria, selection of candidates , and planning for the
recognition event would require more staff time than is
available at the present time . She said that staff is recom-
mending postponing the award project until it is included in
the proposed Action Plan for the 1991-1992 fiscal year .
Motion: R. Bishop moved that the Board delete the Outstanding
Public Service Award project from the Communications
Program Action Plan for fiscal year 1989-1990 and
request that staff include it in the proposed Action
Plan for fiscal year 1991-1992. N. Hanko seconded
the motion. The motion passed 6 to 0 .
Meeting 89-02 0 0 Page five
H. Appointment of Board Committees {Report R-89-15 of January 13 ,
1989)
G. Andeen reported that he had discussed his proposed assign-
ments with each Board member. He said that the Budget Commit-
tee had been selected at the Board' s last meeting and that he
proposed the following changes in the present committees :
Legislative Committee - K. Duffy, E. Shelley, and R. Bishop;
Docent and Staff Recognition Committee - K. Duffy and R. McKib-
bin; Ring Around the Bay Advisory Committee - R. Bishop; Office
Space Committee - E. Shelley, K. Duffy, and T. Henshaw. He
proposed that all other committees retain their present
membership with the exception of the Open Space Management
Budget Committee and the Land Acquisition Policy Committee that
should be disbanded.
Motion: R. Bishop moved that the Board approve the Presi-
dent ' s appointments and disband the Open Space
Management Budget Committee and the Land Acquisition
Policy Committee . N. Hanko seconded the motion. The
motion passed 6 to 0.
K. Duffy proposed that R. McKibbin be appointed as an alternate
to the Fremont Older Restoration Review Committee and Picchetti
Winery Restoration Review Committee since the preserves are in
his ward. G. Andeen named R. McKibbin as an alternate to the
Committees .
Motion: R. Bishop moved that the Board approve the Presi-
dent ' s appointment of R. McKibbin as an alternate to
the Fremont Older Restoration Review Committee and
the Picchetti Winery Restoration Review Committee .
K. Duffy seconded the motion. The motion passed 6 to
0 .
I . Proposed Annexation of Former Stanford University Property
Ad--d-it i on7 t o Russian R e Open Space Preserve p R-89-13
of January 10 ,1989)
H. Grench reported that the 145-acre former Stanford property
addition to Russian Ridge Open Space Preserve is within the
District ' s sphere of influence but just outside the District ' s
boundary. He reviewed the procedure for the annexation and
noted that the Board will have the final determination after
its public hearing on the action after Santa Clara County Local
Agency Formation Commission gives its approval .
Motion: N. Hanko moved that the Board adopt Resolution 89-07 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Requesting
Initiation of Annexation Procedures by the Santa
Clara County Local Agency Formation Commission
(Midpeninsula Preserves 1989 - Russian Ridge) . R.
McKibbin seconded the motion. The motion passed 6
to 0 .
Meeting 89-02 4P 0 Page six
J. Solicitation of Bids for Picchetti Ranch Restoration Project
(report R-89-19 of January_ 19 , 1989)
D. Hansen said that the Dist—ricti—sresponsible for soliciting
bids for the Picchetti Ranch Restoration Project under the
California Park and Recreation Facilities Act of 1984 . He said
that $90 , 000 of the $100 , 000 grant has been received and that
construction should begin in a couple of months .
Motion: T. Henshaw moved that the Board authorize staff to
solicit competitive bids from independent contractors
for the Picchetti Ranch restoration project . R.
McKibbin seconded the motion. The motion passed 6 to
0 .
K. Authorization Request to Solicit Photocopier Bids (Re cartR-89-
01 of JapuaKy _17_,_1_989�
J. Fiddes reported that the District copier needed to be
replaced, due to its age and substandard performance . She said
that Board approval to solicit bids is required since purchase
of a new photocopier would exceed $10 , 000 . She noted that
lease options for a new copier would also be investigated.
Motion: K. Duffy moved that the Board authorize staff to
solicit bids to supply, install , and maintain one new
photocopier at the District ' s main office . R.
McKibbin seconded the motion. The motion passed 6 to
0 .
L. Revision of Authorized Signatories for District Accounts and
Safe Deposit Boxes (Report R-89-03 of January 12 , 1989)
J. Fiddes said that the resolution establishing District
signatories for the Santa Clara County accounts included an
increase from $50 , 000 to $75, 000 in the disbursement amount for
which two designated staff members can sign in the District ' s
behalf . N. Hanko said that the Budget Committee had considered
the increase and supported the change .
Motion: R. Bishop moved that the Board adopt Resolution 89-
08 , a Resolution of the Board of Directors of the
Midpeninsula Regional, Open Space District Estab-
lishing Financial Instrument Signatories of the
District for Santa Clara County Accounts . R .
McKibbin seconded the motion. The motion passed 6 to
0 .
Motion: R. Bishop moved that the Board adopt Resolution 89-
09 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Approving
Certificate of Authority of Officers (First Inter-
state Bank of California) . R. McKibbin seconded the
motion. The motion passed 6 to 0.
Motion: R. Bishop moved that the Board adopt Resolution 89-
10 , a Resolution of the Board of Directors of the
Meeting 89-02 Page seven
Midpeninsula Regional Open Space District Authorizing
Signing and Endorsing Checks and Other Instruments
for Checking Account (First Interstate Bank of
California - Los Altos) . R. McKibbin seconded the
motion. The motion passed 6 to 0 .
Motion: R. Bishop moved that the Board adopt Resolution 89-
11 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Establish-
ing Signatories for Entering Safe Deposit Boxes
(First Interstate Bank of California - Los Altos) .
R. McKibbin seconded the motion . The motion passed 6
to 0 .
VII . INFORMATIONAL REPORTS
H. Grench said that he , D. Hansen, A. Cummings , and some rangers
would be attending the January 28 public meeting that the San Carlos
Planning Commission will be holding on Pulgas Ridge Open Space
Preserve to view the Benedetti property. Several Board members
stated they would also plan to attend.
H. Grench reported that the District had incurred approximately
$7250 in various planning fees to date to the Town of Portola Valley
for the use permit application for parking lot at Portola Road and
suggested that he prepare a letter to the Portola Valley Mayor from
the President requesting waiver of the fees . There was no objection
from the Board to sending the letter.
N. Hanko said that, if the Board has no objections , the Budget
Committee would be developing procedures for Board consideration for
setting Board appointees ' salaries .
D. Hansen reported that the Monte Bello Road repairs at the Pic-
chetti Ranch Area were complete and the bypass road had been closed.
He said that the next step would be renovating the area to its
natural state.
VIII .REVISED CLAIMS
Motion: R. Bishop moved that the Board approve Revised Claims 89-
02 . T. Henshaw seconded the motion. The motion passed 6
to 0 .
IX. CLOSED SESSION
H. Grench announced that there were no litigation matters to
discussed in Closed Session. The Board recessed to Closed Session at
10 : 25 P .M. to discuss land negotiation matters .
X. ADJOURNMENT
The meeting was adjourned at 11 :01 P .M
Emma Johnson
Secretary