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HomeMy Public PortalAbout19890125 - Minutes - Board of Directors (BOD) 3sweem MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 Meeting 8 9-0 2 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS JANUARY 25, 198_9 MINUTES I . ROLL CALL President Gerry Andeen called the meeting to order at 7 : 35 P .M. Members Present: Katherine Duffy, Teena Henshaw, Robert McKibbin, Nonette Hanko, Gerry Andeen, and Richard Bishop. Member Absent : Edward Shelley. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale , Stanley Norton, Del Woods , James Boland, Mary Gundert , Dennis Danielson, and Emma Johnson. II . APPROVAL OF MINUTES A. January 11 1989 Motion: N. Hanko moved that the Board approve the minutes of January 11 , 1989. R. McKibbin seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS E. Johnson stated that the Board had received the following written communications : 1 . a letter dated January 5, 1989 from Elizabeth Crowder , 133 Mapache Drive , Portola Valley, describing the deterioration of trails on Windy Hill Open Space Preserve due to illegal bicycle use and suggesting some possible solutions to the problem; 2 . a letter dated January 17 , 1989 from Dr . Kenton Taylor, Adobe Animal Hospital , 396 First Street, Los Altos , encouraging the District to have trails open to users with dogs on leashes ; and 3 . a letter from Clifford Pierce , 1935 Vera Avenue, Redwood City, dated January 18 , 1989 encouraging the District to close certain trails to bicyclists because of the damage that has been done to the trails by the cyclists . A draft response prepared by staff was distributed at the meeting. E. Johnson stated that draft responses prepared by staff for the letters from Mrs . Crowder and Dr. Taylor were included in the packet and a draft response to Mr. Pierce ' s letter had been distributed at the meeting. Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 89-02 0 Page two G. Andeen stated the Board ' s consensus to send the prepared responses to the written communications . The Board discussed the flagrant lack of adherence to District regulations by bicyclists on closed trails as described in Mrs . Crowder ' s letter . IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA G. Andeen stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Renewal of Investment Aut_horAjy_ (Rep9�rt R-89-02 of JanuaXy_14, 1989) J. Fiddes said that the Controller ' s authority to invest funds expires on January 26 , 1989. Motion: K. Duffy moved that the Board adopt Resolution 89- 06 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code. T. Henshaw seconded the motion. The motion passed 6 to 0 . B. Final Adoption of the Preliminary Use nd Management Plan for the Aine and DeRijke Proper_ty_ Additions to Foothills Open--Space Preserve-(Resort R-89-18 of JanuaKy__j_g_,___j_98-9-)- D. Hansen said that escrow had closed on the 30-acre addition to the Foothills Open Space Preserve on January 18 , 1989 and that staff had received no further public comments . Motion: N. Hanko moved that the Board adopt the Preliminary Use and Management Plan for the Aine and DeRijke property addition to Foothills Open Space Preserve , including the naming, as contained in the staff report. R. McKibbin seconded the motion. The motion passed 6 to 0 . N. Hanko requested that she be informed if discussions are scheduled with representatives from the City of Palo Alto for a better access trail alignment to the property. Motion: N. Hanko moved that the Board indicate its intention to dedicate the property as public open space . K. Duffy seconded the motion. The motion passed 6 to 0 . C. Final Adoption of the Preliminary Use and Management Plan for the Laurie Propert y Adqittqn_ to the Mt. Umunhum Area of Sierra A_zul Open Space Preserve (Report R-89-17 dated January 18_, 1989) D. Hansen said that escrow had closed on the 169. 3-acre property addition to Sierra Azul Open Space Preserve and that Meeting 89-02 0 0 Page three staff had received no further public comment . He added that staff will meet within the next month with neighbors of the property to discuss management matters . Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Laurie property addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in the staff report. T. Henshaw seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 6 to 0 . D. Review of Comprehensive Useand Management Plan for Purisima Creek--Redwoods- Open Space Preserve (Report_R-89-20 dated January_18,1989) D. Hansen stated that since the last review of the preserve there have been additions of land to the preserve and major developments to the access facilities . He said that the developments include parking areas , trails , restrooms , and signs and that a celebration is being planned to dedicate the new facilities . D. Woods showed slides of the improvements and their location. He said that staff is recommending investigation of expansion of existing parking areas and a shorter loop trail connecting the Whittemore Gulch Trail to the Harkins Ridge and Soda Gulch Trails , additional signing, investigation of an alternative location for the backpack camp, development of an emergency helicopter landing pad, and a gate at the entrance to the parcel of land leased from San Mateo County. Motion: N. Hanko moved that the Board tentatively adopt the revised Comprehensive Use and Management Plan for the Purisima Creek Redwoods Open Space Preserve as contained in the staff report, with the addition of investigating an alternate location for the backpack camp to the summary list . R. McKibbin seconded the motion. The motion passed 6 to 0 . E. Presentation Concerning Proposed Access Road to California Western Universit_y_Aq_rqss St. Joseph ' s Hill Sp� 0 gn aceprese_Kve (Report R-89-14 of January_ 13 , 1989) H. Grench reviewed the actions the Board, District Legal Counsel , and the Town of Los Gatos had taken to date regarding the proposed access road to California Western University across St . Joseph ' s Hill Open Space Preserve . Thomas S . Jordan, Jr . of Hopkins & Carley Law Corporation, and the attorney for Dr. Kang Ming Ho, presented arguments to the Board for proceeding with the approved access road and asked Meeting 89-02 V 0 Page four that the Board rescind its official position asking that the Town of Los Gatos study the alternate access road to the college . Legal Counsel , S . Norton, advised the Board that by taking no action it would be confirming the actions that it had previous- ly taken. Marc Cowden, representing the Citizens for the Preservation of St . Joseph' s Hill , stated the Citizens ' position that no road should be accommodated across the Preserve . President Andeen stated the question before the Board was whether the Board wished to continue to support the study of an alternate route to the proposed university. He asked if there was a motion of the Board to change its position. There was no motion. The Board recessed at 9 P.M. and reconvened at 9 : 10 P .M. F. Publications Schedule (Rep�qrt R 21 of Jan M. Hale said that staff is proposing the printing of a four- page newsletter to be prepared and mailed between the twice-a- year issues of Ope_p _Space . She said that the newsletter is intended to have timely information on items such as docent hikes , Board workshops , and volunteer activity dates . The Board discussed various formats for the publication, including larger headlines and typeface, and inclusion of photographs or illustrations . Motion: N. Hanko moved that the Board approve the quarterly publication schedule for alternate issues of Open Space and newsletter for a one year trial period. R. Bishop seconded the motion. The motion passed 6 to 0 . G. Results of Study of Potential Outstanding Public Service Award _{Re�g�rt R-89-16 of January_12 , -19-89)- M. Hale reported that complex issues involved in the determina- tion of criteria, selection of candidates , and planning for the recognition event would require more staff time than is available at the present time . She said that staff is recom- mending postponing the award project until it is included in the proposed Action Plan for the 1991-1992 fiscal year . Motion: R. Bishop moved that the Board delete the Outstanding Public Service Award project from the Communications Program Action Plan for fiscal year 1989-1990 and request that staff include it in the proposed Action Plan for fiscal year 1991-1992. N. Hanko seconded the motion. The motion passed 6 to 0 . Meeting 89-02 0 0 Page five H. Appointment of Board Committees {Report R-89-15 of January 13 , 1989) G. Andeen reported that he had discussed his proposed assign- ments with each Board member. He said that the Budget Commit- tee had been selected at the Board' s last meeting and that he proposed the following changes in the present committees : Legislative Committee - K. Duffy, E. Shelley, and R. Bishop; Docent and Staff Recognition Committee - K. Duffy and R. McKib- bin; Ring Around the Bay Advisory Committee - R. Bishop; Office Space Committee - E. Shelley, K. Duffy, and T. Henshaw. He proposed that all other committees retain their present membership with the exception of the Open Space Management Budget Committee and the Land Acquisition Policy Committee that should be disbanded. Motion: R. Bishop moved that the Board approve the Presi- dent ' s appointments and disband the Open Space Management Budget Committee and the Land Acquisition Policy Committee . N. Hanko seconded the motion. The motion passed 6 to 0. K. Duffy proposed that R. McKibbin be appointed as an alternate to the Fremont Older Restoration Review Committee and Picchetti Winery Restoration Review Committee since the preserves are in his ward. G. Andeen named R. McKibbin as an alternate to the Committees . Motion: R. Bishop moved that the Board approve the Presi- dent ' s appointment of R. McKibbin as an alternate to the Fremont Older Restoration Review Committee and the Picchetti Winery Restoration Review Committee . K. Duffy seconded the motion. The motion passed 6 to 0 . I . Proposed Annexation of Former Stanford University Property Ad--d-it i on7­ t o Russian R e Open Space Preserve p R-89-13 of January 10 ,1989) H. Grench reported that the 145-acre former Stanford property addition to Russian Ridge Open Space Preserve is within the District ' s sphere of influence but just outside the District ' s boundary. He reviewed the procedure for the annexation and noted that the Board will have the final determination after its public hearing on the action after Santa Clara County Local Agency Formation Commission gives its approval . Motion: N. Hanko moved that the Board adopt Resolution 89-07 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Requesting Initiation of Annexation Procedures by the Santa Clara County Local Agency Formation Commission (Midpeninsula Preserves 1989 - Russian Ridge) . R. McKibbin seconded the motion. The motion passed 6 to 0 . Meeting 89-02 4P 0 Page six J. Solicitation of Bids for Picchetti Ranch Restoration Project (report R-89-19 of January_ 19 , 1989) D. Hansen said that the Dist—ricti—sresponsible for soliciting bids for the Picchetti Ranch Restoration Project under the California Park and Recreation Facilities Act of 1984 . He said that $90 , 000 of the $100 , 000 grant has been received and that construction should begin in a couple of months . Motion: T. Henshaw moved that the Board authorize staff to solicit competitive bids from independent contractors for the Picchetti Ranch restoration project . R. McKibbin seconded the motion. The motion passed 6 to 0 . K. Authorization Request to Solicit Photocopier Bids (Re cartR-89- 01 of JapuaKy _17_,_1_989� J. Fiddes reported that the District copier needed to be replaced, due to its age and substandard performance . She said that Board approval to solicit bids is required since purchase of a new photocopier would exceed $10 , 000 . She noted that lease options for a new copier would also be investigated. Motion: K. Duffy moved that the Board authorize staff to solicit bids to supply, install , and maintain one new photocopier at the District ' s main office . R. McKibbin seconded the motion. The motion passed 6 to 0 . L. Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes (Report R-89-03 of January 12 , 1989) J. Fiddes said that the resolution establishing District signatories for the Santa Clara County accounts included an increase from $50 , 000 to $75, 000 in the disbursement amount for which two designated staff members can sign in the District ' s behalf . N. Hanko said that the Budget Committee had considered the increase and supported the change . Motion: R. Bishop moved that the Board adopt Resolution 89- 08 , a Resolution of the Board of Directors of the Midpeninsula Regional, Open Space District Estab- lishing Financial Instrument Signatories of the District for Santa Clara County Accounts . R . McKibbin seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board adopt Resolution 89- 09 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Certificate of Authority of Officers (First Inter- state Bank of California) . R. McKibbin seconded the motion. The motion passed 6 to 0. Motion: R. Bishop moved that the Board adopt Resolution 89- 10 , a Resolution of the Board of Directors of the Meeting 89-02 Page seven Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) . R. McKibbin seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board adopt Resolution 89- 11 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establish- ing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) . R. McKibbin seconded the motion . The motion passed 6 to 0 . VII . INFORMATIONAL REPORTS H. Grench said that he , D. Hansen, A. Cummings , and some rangers would be attending the January 28 public meeting that the San Carlos Planning Commission will be holding on Pulgas Ridge Open Space Preserve to view the Benedetti property. Several Board members stated they would also plan to attend. H. Grench reported that the District had incurred approximately $7250 in various planning fees to date to the Town of Portola Valley for the use permit application for parking lot at Portola Road and suggested that he prepare a letter to the Portola Valley Mayor from the President requesting waiver of the fees . There was no objection from the Board to sending the letter. N. Hanko said that, if the Board has no objections , the Budget Committee would be developing procedures for Board consideration for setting Board appointees ' salaries . D. Hansen reported that the Monte Bello Road repairs at the Pic- chetti Ranch Area were complete and the bypass road had been closed. He said that the next step would be renovating the area to its natural state. VIII .REVISED CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 89- 02 . T. Henshaw seconded the motion. The motion passed 6 to 0 . IX. CLOSED SESSION H. Grench announced that there were no litigation matters to discussed in Closed Session. The Board recessed to Closed Session at 10 : 25 P .M. to discuss land negotiation matters . X. ADJOURNMENT The meeting was adjourned at 11 :01 P .M Emma Johnson Secretary