HomeMy Public PortalAbout08-27-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, AUGUST 27, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, August 27, 2009, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Assistant City Attorney
Kim Vessels, Community Development Specialist Sharon Palmer, Street Commissioner Bill
Smith, Deputy Controller Valerie Fonzer, Director of Public Works and Engineering Greg
Stiens, Assistant Fire Chief Oscar Abner, Firefighter Shawn Statton, Captain Terry Hopkins,
District Engineer Bob Wiwi, Building Commissioner Wayne Jackson and John Dils.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the August 20, 2009 meeting.
Lawson made a motion to approve with a second by Robinson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for August 28, 2009 in
the amount of $145,393.49. She explained that of that total $32,174.98 was paid to the Wayne
County Treasurer for the City's share of 9 -1 -1 salaries and benefits; $30,211.02 was paid to
Harvest Land for unleaded and diesel fuels and $13,968.70 was paid to Flint Trading for paint
supplies for the Street Department. Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
CURB CUTS
A. Robinson made a request to the board to approve the curb cut at 1250 Clear Creek
Lane. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
Board of Works Minutes
August 27, 2009
Page 2 of 10
RESOLUTIONS
A. Robinson made a request that was submitted by the Mayor to the board for the
approval of Resolution No. 4 -2009 that is a joint resolution between the City and the
U.S. Army regarding the transportation of two Army tanks from the Wayne County
Courthouse to the Veteran's Memorial Park. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
B. Robinson brought a request to the board that was presented by City Attorney Walt
Chidester for the approval of Resolution No. 5 -2009 that is a resolution authorizing
the City Attorney to sign a joint petition to modify a grieved judgment. He explained
this was a judgment between the City and Indiana Department of Environmental
Management (IDEM). This resolution will allow the revision of the attachment that
goes with the judgment that has to do with changing of time tables. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner to award the bid for the vehicle Exhaust Removal System for the Fire
Department to Hastings Air- Energy in the amount of $92,784.00. Flood made a
motion to award the bid with a second by Lawson. The motion was unanimously
passed.
B. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer to award the bid for the Home Improvement
Grant for 715 South 15t11 Street to Taylor Home Improvement Inc. in the amount of
$7,444.00. Lawson made a motion to award the bid with a second by Flood. The
motion was unanimously passed.
C. Robinson made a request to the board that was submitted by Street Commissioner
Bill Smith to award the bid for Phase II Paving Contract to Milestone Contractors,
L.P. in the amount of $625,473.99. Flood made a motion to award the bid with a
second by Lawson. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Deputy Controller
Valerie Fonzer for the approval of Contract No. 99 -2009 between the City and the
Town of Spring Grove for Fire Protection 2010 in the amount of $62,360.00. Lawson
made a motion to approve with a second by Flood. The motion was unanimously
passed.
B. Robinson brought to the board a request that was presented by Deputy Controller
Valerie Fonzer for the approval of Contract No. 100 -2009 between the City and
Wayne Township for Fire Protection for 2010 in the amount of $677,109.00. Flood
made a motion to approve with a second by Lawson. The motion was unanimously
passed.
C. Robinson made a request to the board that was submitted by Human Resource
Director William Harris for the approval of Contract No. 120 -2009 that is an
Board of Works Minutes
August 27, 2009
Page 3 of 10
DEED
Insurance Policy between the City and Cincinnati Insurance for the City of
Richmond's machinery and equipment in the amount of $43,812.00. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 121 -2009 with
Joseph P. Buckler for Engineering Services. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 122 -2009 with
Burgess and Niple for Construction Inspection Services for Phase 1 of the Salisbury
Road Re- construction Project in the amount of $165,000.00. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
F. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 123 -2009 with
Pro Lawn for the paving of the Elder Beerman Parking Lot and installation of new
sidewalks, curbs and ramps on South 6th 7th Streets and the service drive adjacent to
Elder Beerman in the amount of $75,752.00. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
A. Robinson made a request to the board to approve the deed for the transfer of the
Property known as the Dana Property at 2153 Williamsburg Pike. Assistant City
Attorney Kim Vessels explained that the Law Department is still working on the deed
and would like to table it at this time.
FILL THE BOOT CAMPAIGN
A. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner and Firefighter Shawn Statton for the approval of the Fire Department to
participate in the "Fill the Boot Campaign" from August 28, 2009 to September 7,
2009. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
INSTALLATION OF AMERICAN FLAGS
A. Robinson made a request to the board that was submitted by Mayor Sally Hutton for
the approval to install American Flags on the Light Poles on the North 9th Street
Overpass. The Depot District is to purchase the flags and the City is to maintain
them. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
EMERGENCY ACTION REQUEST
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Building Commissioner Wayne Jackson and submitted by Director of Public
Board of Works Minutes
August 27, 2009
Page 4 of 10
Works and Engineering Greg Stiens for the approval of the Emergency Action
Request that was for the immediate closure of four or five parking spaces and
sidewalks along North 12th for the resolution of an Exterior wall compromised
structural integrity. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
RESIDENTIAL HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Residential Handicapped Parking Sign Renewal at 423 South 6th
Street for Juanita Bromagen and Tim Webb. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
NEW RESERVED HANDICAPPED PARKING SIGNS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a new Reserved Handicapped Parking Sign at 213 NW "H" Street
for Linda Watson. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a new Reserved Handicapped Parking Sign at 618 South 10th
Street for Ms. Anne Griffin. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
STREET CLOSURE EXTENSION
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and submitted by District Engineer Bob Wiwi for the approval of a one week
extension to complete the Culvert Installation at the 500 Block of Bridge Avenue to
Friday, September 4, 2009. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and District Engineer Bob Wiwi for the approval of the closure of the 900, 1000,
1100 and 1200 blocks of South 16th Street for Phase 1 of Sewer Upgrade on Monday,
August 31, 2009 to Friday, October 2, 2009. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and John Dils for the approval to close the 1st block of 2nd Street from 8:00 to 8:30
AM. East Main Street from 3rd Street West to 1st and West Main Street from 8:00
AM to 8:30 AM. 200 block of North "A" Street from 8:00 AM to 8:30 AM. 100
through 300 blocks of North 3rd Street From 8:00 AM to 11:00 AM. Temporary Stop
Signs on Waterfall Road at Cardinal Greenway from 8:00 AM to 10:00 AM.
Temporary Caution signs on Waterfall Road approaching Cardinal Greenway form
Board of Works Minutes
August 27, 2009
Page 5 of 10
8:00 AM to 10:00 AM. Temporary Caution signs at entrance to Springwood Park to
reference runners throughout the park form 8:OOAM to 10:00 AM. A Police Officer
on Waterfall Road at Cardinal Greenway from 8:00 AM to 10:00 AM to stop vehicle
Traffic on Waterfall Road. Post "No Parking" signs at the 1st blocks of South 2nd and
North 2nd Streets; 200 block of North "A" and 100 through 300 blocks of North 3rd
Street for the Jailbreak IOK Running Race to be held on Saturday, September 5, 2009
from 8:00 AM to 11:00 AM. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and John Dils to approve the closure of Fort Wayne Avenue to North "D" Street to
North "E" Street; North "E" Street from North 8th Street to North 11th Street; North
11th Street from North "E" Street to North "D" Street; North "D" Street from North
11th Street to North 10th Street; North 10t11 Street from North "D" Street to Elm Place;
Elm Place From North 10th to North 8th Street; North 8th Street from Elm Place to
North "D" Street and North "D" Street from North 8th Street to Fort Wayne Avenue
on Saturday, September 5, 2009 from 2:00 PM to 9:30 PM for the Depot District
Race. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
TRIATHLON /DUATHLON
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and John Dils for the approval of one Police Officer at Reid Parkway at Chester Blvd
and two for Industries Road at Williamsburg Pike on Sunday, September 6, 2009
from 8:00 AM To 10:00 AM for the Triathlon / Duathlon Race. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of the closure of Fort Wayne Avenue between North "D" and North
"E" Streets on Saturday, September 12, 2009 from 7:00 AM to Sunday, 13, 2009 at
12:00 AM for the 6th Annual Fall Festival. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for the demolition of unsafe structures.
Those bids are as follows:
Butler Excavating
1) 33 North 12th Street - $11,500.00
2) 26 & 27 North 13' Street - $13,000.00
3) 737 North 15th Street - $4,000.00
4) 316 North 20 Street - $9,000.00
5) 215 North 4th Street - $4,000.00
6) 1115 North "D" Street - $11,000.00
Board of Works Minutes
August 27, 2009
Page 6 of 10
7) 1116 North "D" Street - $6,500.00
8) 1118 North "D" Street - $8,000.00
9) 1701 NW 5t11 Street - $3,500.00
10) 4 NW "J" Street - $3,750.00
11) 219 South 10th Street - $7,500.00
12) 222 South 10th Street - $6,500.00
13) 506 South 10th Street - $10,500.00
14) 324 South 11th Street - $8,500.00
15) 235 South 11th Street - $11,000.00
16) 226 South 12t11 Street - $13,500.00
17) 617 South 13th Street - $6,600.00
18) 300 South 15t11 Street - $11,000.00
19) 100 South 3rd Street - $11,000.00
20) 444 South 6t11 Street - $8,500.00
21) 446 South 6t11 Street - $8,250.00
22) 745 South 7th Street - $10,500.00
23) 1108 North "I" Street - $6,500.00
24) 911 Hunt Street - $5,800.00
25) 70 & 72 NW "H" Street - $8,000.00
26) 659 South "Q" Street - $4,250.00
27) 1121 Crosshall Street - $3,500.00
28) 46 Richmond Avenue - $4,200.00
2. Mike Delucio & Sons
1) 33 North 12t11 Street - $8,500.00
2) 26 & 27 North 13' Street - $7,500.00
3) 737 North 15t11 Street - $4,500.00
4) 316 North 21" Street - $4,500.00
5) 215 North 4t11 Street - $4,000.00
6) 1115 North "D" Street - $7,500.00
7) 1116 North "D" Street - $7,500.00
8) 1118 North "D" Street - $7,500.00
9) 1701 NW 5t11 Street - $4,000.00
10) 4 NW "J" Street - $7,500.00
11) 219 South 10th Street - $7,000.00
12) 222 South 10th Street - $6,500.00
13) 506 South 10th Street - $6,500.00
14) 324 South 11th Street - $8,000.00
15) 235 South 11th Street - $8,500.00
16) 226 South 12t11 Street - $8,500.00
17) 617 South 13th Street - $6,500.00
18) 300 South 15t11 Street - $8,000.00
19) 100 South 3rd Street - $9,500.00
20) 444 South 6t11 Street - $5,500.00
21) 446 South 6t11 Street - $5,500.00
22) 745 South 7th Street - $7,500.00
23) 1108 North "I" Street - $7,500.00
Board of Works Minutes
August 27, 2009
Page 7 of 10
24) 911 Hunt Street - $7,500.00
25) 70 & 72 NW "H" Street - $8,500.00
26) 659 South "Q" Street - $6,500.00
27) 1121 Crosshall Street - $5,400.00
28) 46 Richmond Avenue - $7,500.00
3. Cox Excavating
1) 33 North 12th Street - $18,500.00
2) 26 & 27 North 13' Street - $16,000.00
3) 737 North 15th Street - $4,900.00
4) 316 North 21st Street - $6,700.00
5) 215 North 4th Street - $4,900.00
6) 1115 North "D" Street - $11,000.00
7) 1116 North "D" Street - $9,750.00
8) 1118 North "D" Street - $9,7500.00
9) 1701 NW 5th Street - $4,500.00
10) 4 NW "J" Street - $7,000.00
11) 219 South 10th Street - $6,900.00
12) 222 South 10th Street - $6,900.00
13) 506 South 10th Street - $6,400.00
14) 324 South 11th Street - $8,400.00
15) 235 South 11th Street - $9,900.00
16) 226 South 12th Street - $18,000.00
17) 617 South 13th Street - $5,900.00
18) 300 South 15th Street - $8,700.00
19) 100 South 3rd Street - $18,500.00
20) 444 South 6th Street - $7,500.00
21) 446 South 6th Street - $8,500.00
22) 745 South 7th Street - $8,400.00
23) 1108 North "I" Street - $6,400.00
24) 911 Hunt Street - $6,400.00
25) 70 & 72 NW "H" Street - $7,900.00
26) 659 South "Q" Street - $5,000.00
27) 1121 Crosshall Street - $4,725.00
28) 46 Richmond Avenue - $4,725.00
4. Reynolds Service Tech
1) 33 North 12th Street — No Bid
2) 25 -27 North 13' Street - No Bid
3) 737 North 15th Street - $5,015.00
4) 316 North 21st Street - $4,810.00
5) 215 North 4th Street - $4,915.00
6) 1115 North "D" Street - $6,830.00
7) 1116 North "D" Street - $6,023.00
8) 1118 North "D" Street - $5,765.00
9) 1701 NW 5th Street - $4,555.00
10) 4 NW "J" Street - $4,218.00
11) 219 South 10th Street - $5,260.00
Board of Works Minutes
August 27, 2009
Page 8 of 10
12) 222 South 10th Street - $5,271.00
13) 506 South 10th Street - $4,540.00
14) 324 South 11th Street - $5,570.00
15) 235 South 11th Street - $6,890.00
16) 226 South 12t11 Street - $5,375.00
17) 617 South 13th Street - $4,980.00
18) 300 South 15t11 Street - $4,430.00
19) 100 South 3rd Street - $9,800.00
20) 444 South 6t11 Street - $5,945.00
21) 446 South 6t11 Street - $6,497.00
22) 745 South 7th Street - $5,615.00
23) 1108 North "I" Street - $3,845.00
24) 911 Hunt Street - $4,945.00
25) 70 & 72 NW "H" Street - $7,500.00
26) 659 South "Q" Street - $6,750.00
27) 1121 Crosshall Street - $4,870.00
28) 46 Richmond Avenue - $4,000.00
5. Gary Davis Excavating
1) 33 North 12t11 Street — No Bid
2) 26 & 27 North 13' Street — No Bid
3) 737 North 15t11 Street - $8,500.00
4) 316 North 21" Street — No Bid
5) 215 North 4t11 Street - $5,500.00
6) 1115 North "D" Street - $11,000.00
7) 1116 North "D" Street - $9,000.00
8) 1118 North "D" Street - $11,000.00
9) 1701 NW 5t11 Street - $5,000.00
10) 4 NW "J" Street — No Bid
11) 219 South 10th Street - $5,900.00
12) 222 South 10th Street - $6,500.00
13) 506 South 10th Street - $6,600.00
14) 324 South 11th Street - $6,600.00
15) 235 South 11th Street - $11,500.00
16) 226 South 12t11 Street — No Bid
17) 617 South 13th Street - $6,000.00
18) 300 South 15t11 Street - $11,500.00
19) 100 South 3rd Street - $11,000.00
20) 444 South 6t11 Street — No Bid
21) 446 South 6t11 Street — No Bid
22) 745 South 7th Street — No Bid
23) 1108 North "I" Street - $5,000.00
24) 911 Hunt Street - $9,500.00
25) 70 & 72 NW "H" Street - $12,600.00
26) 659 South "Q" Street — No Bid
27) 1121 Crosshall Street - $7,000.00
28) 46 Richmond Avenue - $8,500.00
Board of Works Minutes
August 27, 2009
Page 9 of 10
6. Toschlog Excavation
1) 33 North 12t11 Street - $9,800.00
2) 26 & 27 North 13' Street - $9,600.00
3) 737 North 15th Street - $4,900.00
4) 316 North 21" Street - $4,300.00
5) 215 North 4th Street - $3,000.00
6) 1115 North "D" Street - $7,600.00
7) 1116 North "D" Street - $7,400.00
8) 1118 North "D" Street - $7,900.00
9) 1701 NW 5t11 Street - $2,800.00
10) 4 NW "J" Street - $3,400.00
11) 219 South 10th Street - $4,400.00
12) 222 South 10th Street - $4,100.00
13) 506 South 10th Street - $5,200.00
14) 324 South 11th Street - $6,400.00
15) 235 South 11th Street - $5,900.00
16) 226 South 12t11 Street - $7,600.00
17) 617 South 13th Street - $3,600.00
18) 300 South 15t11 Street - $5,100.00
19) 100 South 3rd Street - $10,500.00
20) 444 South 6t11 Street - $5,700.00
21) 446 South 6t11 Street - $5,700.00
22) 745 South 7th Street - $5,900.00
23) 1108 North "I" Street - $3,800.00
24) 911 Hunt Street - $6,100.00
25) 70 & 72 NW "H" Street - $6,200.00
26) 659 South "Q" Street - $3,500.00
27) 1121 Crosshall Street - $4,300.00
28) 46 Richmond Avenue - $3,700.00
7. Pro Lawn
1) 33 North 12t11 Street - $15,500.00
2) 26 & 27 North 13th Street - $17,950.00
3) 737 North 15th Street - $3,800.00
4) 316 North 21" Street - $4,950.00
5) 215 North 4th Street - $4,800.00
6) 1115 North "D" Street - $6,950.00
7) 1116 North "D" Street - $5,250.00
8) 1118 North "D" Street - $5,250.00
9) 1701 NW 5t11 Street — No Bid
10) 4 NW "J" Street - $4,200.00
11) 219 South 10th Street - $4,850.00
12) 222 South 10th Street - $4,850.00
13) 506 South 10th Street - $4,650.00
14) 324 South 11th Street - $5,850.00
15) 235 South 11th Street - $7,250.00
Board of Works Minutes
August 27, 2009
Page 10 of 10
16) 226 South 12t11 Street - $6,750.00
17) 617 South 13t11 Street - $5,500.00
18) 300 South 15t11 Street - $5,950.00
19) 100 South 3rd Street - $6,000.00
20) 444 South 6t11 Street - $5,000.00
21) 446 South 6t11 Street - $5,000.00
22) 745 South 7t11 Street - $4,850.00
23) 1108 North "I" Street - $4,450.00
24) 911 Hunt Street - $4,350.00
25) 70 & 72 NW "H" Street - $4,850.00
26) 659 South "Q" Street - $3,250.00
27) 1121 Crosshall Street - $3,000.00
28) 46 Richmond Avenue - $4,000.00
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk