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HomeMy Public PortalAbout19890308 - Minutes - Board of Directors (BOD) Meeting 89-06 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS March 8 , 1-989 MINUTES I . ROLL CALL President Gerry Andeen called the meeting to order at 7 : 31 P.M. Members Present : Teena Henshaw, Katherine Duffy, Richard Bishop, Gerry Andeen, Robert McKibbin, and Nanette Hanko. Member Absent: Edward Shelley, Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale , Michael Foster , Stanley Norton, and Doris Smith. G. Andeen stated that the Closed Session to discuss personnel matters scheduled for 5: 30 P .M. was not held because the District ' s personnel consultant , Gary Foss , could not complete his assignment due to jury duty call . II . APPROVAL OF MINUTES A) February 22 , 1989 Motion : T. Henshaw moved that the Board approve the minutes of February 22 , 1989 . R. Bishop seconded the motion . The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS D. Smith stated that the Board had received a letter, dated March 6 , 1989 , from Citizens for the Preservation of St . Joseph' s Hill extending an invitation to the Board of Directors to attend an event scheduled for Sunday, March 19 , 1989 . She noted that no response was necessary for the letter. IV. 0R.M"L COMMUNICATIONS There were no oral communications . Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 89-06 Page Two V. ADOPTION OF AGENDA H. Grench requested the addition of an agenda item to reschedule the special closed session to discuss personnel matters . G. Andeen stated the agenda with the requested addition of the eleventh agenda item was adopted by Board consensus . VI . BOARD BUSINESS A. Presentation of the Draft Bay Trail Plan for the San Francisco Bay Area ' s Trail Along _thy Bay ( ort -89- 41 d-ated February 28 , 1989) D. Hansen introduced Susan Phillips , the Bay Trail Plan Project Manager for the Association of Bay Area Governments , who reported on and showed slides of the proposed trail routes . Motion: T. Henshaw moved that the Board direct the General Manager to place a resolution of support on a future agenda for Board consideration after staff has reviewed the draft plan and draft Environmental Impact Report . R. Bishop seconded the motion. The motion passed 6 to 0 . G. Andeen called a recess at 8 : 07 P.M. The meeting was reconvened at 8 : 15 P.M. B. Request for Contribution to Evaluation of Alternative Access Roads to Guadalupe College Site (Report R-89-44 dated March 2,_19�89) H. Grench said that the Town of Los Gatos had requested that the District contribute approximately half the funding, or $13 , 600 , toward the cost of a study for a potential alternative alignment for the access road to the Guadalupe College site . Motion: K. Duffy moved that the Board authorize the President to send the letter attached to the staff report to the Mayor of Los Gatos approving the request for contributing up to $13 , 600 toward the cost of the study. R. Bishop seconded the motion. The motion passed 5 to 0 with N. Hanko abstaining from the vote . C . Final Adoption of the Revised Comprehensive Use and Management Space reserve R_-89_-38 dated February 28 , 1989) Motion: N. Hanko moved that the Board adopt the Revised Comprehensive Use and Management Plan for the Saratoga Gap Open Space Preserve . R. McKibbin seconded the motion. Meeting 89-06 Page Three Discussion: G. Andeen said that he had recently visited the Saratoga Gap Open Space Preserve and had noticed a large number of old trails that were not shown on the District ' s nap of the preserve . He questioned whether these trails should be included on the preserve ' s map and how they should be treated. Discussion centered on whether these trails might lead across private property and potential liability concerns should someone get lost or hurt. Harry Haeussler, 1094 Highlands Circle , Los Altos , said that he felt that these trails should not be included on a map since people might get lost if they used them. The motion passed 6 to 0 . D. Proposed Addition of Garza Property to Mt. Umunhum Area of Sierra Azul -(Den SDa.ce Preserve (Report R-89-40 dated February2�1�98_�)_ H. Grench said that the Garza and Carss property acquisitions would be considered at the same time since the properties are contiguous on the northeast side of Mt . Umunhum. He reviewed the terms for each acquisition, noting that the purchase price for the 40- acre Garza property was $90 , 000 and the purchase price for the 60-acre Carss property was $225, 000 , both payable on an all cash basis at close of escrow. D. Hansen showed slides of the properties and reviewed the use and management recommendations for the sites , noting that the estimated cost for cleaning up the Carss property was $10 , 000 . Motion: K. Duffy moved that the Board adopt Resolution 89-15 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve , Lands of Garza et al . ) . R. McKibbin seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report , tentatively name the property as an addition to the Mt . Umunhum Area of Sierra Azul Space Preserve. R. McKibbin seconded the motion. The motion passed 6 to 0 . Meeting 89-06 Page Four Motion: K. Duffy moved that the Board indicate its intention to withhold the property from dedication as public open space at this time . R. McKibbin seconded the motion. The motion passed 6 to 0 . E. pKpposqd Addition of Carps Proper _to Mt .--Umunhum Area of Sierra Azul Open Space Preserve (Report R-_89-42 dated February ;8_19 8 9) Motion: K. Duffy moved that the Board adopt Resolution 89-16 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve , Lands of Carps) . R. McKibbin seconded the motion. The motion passed 6 to 0 . Discussion: K. Duffy questioned the Site Emphasis designation as a Conservation Management Unit (CMU) for the Carps property because of its proximity to Barlow Road. D. Hansen said that the necessary clean-up of the property was a reason for designating it as a CMU at this time . Following discussion, G. Andeen stated the Board' s consensus that the property should not be designated as a Conservation Management Unit . Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report with the amendment to strike the designation of the site as a Conservation Management Unit, tentatively name the property as an addition to the Mt. Umunhum Area of Sierra Azul Space Preserve . R. McKibbin seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board indicate its intention to withhold the property from dedication as public open space at this time . R. McKibbin seconded the motion. The motion passed 6 to 0 . F. Final Adoption of the Preliminary Use and Management Plan for the Western Title Insurance qpnpany Property Addition to Mt . Umunhum Area of Sierra Azul Meeting 89-06 Page Five _fin Se_ Preserve (Report R-89-39 dated February 28 , 1989) C . Britton reviewed the acquisition process for this 78-acre parcel , noting that the District is obligated to pay delinquent taxes and penalties in the amount of $4 , 354 . 88 rather than the $4 , 319 . 48 noted in the staff report. He noted that the amount listed on the claims list for item 2432 to the Santa Clara County Tax Collector was correct. He stated that staff had received no further public comment on the property prior to close of escrow. K. Duffy noted that the Use and Management Plan for the former Kidwell property had been approved in 1986 and 1987 , and she questioned if the plan was still current . Following discussion, H. Grench stated that the intent at this time was for adoption of the Use and Management Plan as it pertained only to Parcel Two, the former Kidwell property as described in the original reports , and that the review of the Comprehensive Use and Management Plan for the preserve is scheduled to be brought to the Board in April . Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Western Title Insurance Company (Kidwell) property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-86-107 dated November 6 , 1986 , as it refers to Parcel Two in the original staff report K. Duffy seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board indicate its intention to withhold the property from dedication as public open space at this time . K. Duffy seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board approve the corrected claims item related to delinquent taxes on this property in the amount of $4 , 354 . 88 plus recording fees of $9 . 00 . K. Duffy seconded the motion. The motion passed 6 to 0 . G. Authorization to Contract for Plans and Specifications f o r Dump Removalat El_ Corte -de Mader- a_Creek Open_ Space Preserve (Revort R-89-34 dated February 27 , 1989) D. Hansen said that staff had conferred with a consultant specializing in landfill operations and that the consultant had recommended removal of the refuse rather than a capping of the dump. He said dumping of Meeting 89-06 Page Six refuse on two other sites on the property had been discovered in late 1988 and January, 1989 . S . Norton stated that he felt the sites should be designated as sites number one , two, and three, with sites two and three being the new dump sites , and that clean-up charges for sites two and three be charged entirely to Mr. Hosking. He said the money could be withheld from future payments the District would make to Mr . Hosking. Following discussion of the costs of the proposed scope of work by the contractor, T. Henshaw stated that she would vote against the recommendation because she did not feel that the staff report was clear on what the consultant ' s costs included. H. Grench said that what staff was requesting was approval of the approach to the clean-up problem. Motion: R. Bishop moved that the Board approve the approach to the clean-up problem in accordance with the staff report, and authorize staff to spend up to $12 , 500 for plans and specifications and clean-up, and formulate an appropriate contract . K. Duffy seconded the motion. The motion passed 5 to 1 , with T. Henshaw voting against the motion. G. Andeen called for a recess at 9 : 14 P .M. He reconvened the meeting at 9 : 23 P.M. H. Tentative Adoption of Action Plan for the Implementation of the Basic -Polic-v---of -the_Mid2eninsula, Regi_onq,l_g_ptn_.Space_ District-- _for 19'89-1-9'9--0'-_Fiscal scal Year (Report R-89-32 dated _ Febru-�kry 2-8.­ 1989) noted H. Grench nod that the Board had adopted the Preliminary 1989-1990 Action Plan at its December 14 , 1988 meeting. He reviewed the proposed Action Plan changes that had been included in the Open Space Management and Communications Programs . He said that he was recommending tentative approval of the Action Plan prior to its final adoption at the March 22 meeting. T. Henshaw urged the Directors to review the Action Plan very carefully to ensure that it met the Board' s expectations . Motion: N. Hanko moved that the Board tentatively adopt the revised Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1989-1990 fiscal year . T. Henshaw seconded the motion. The motion passed 6 to 0 . Meeting 89-06 Page Seven I . Presentation of-Audaet—for Fiscal Year 1989-1990 (Report R= -37 dated March 3 , 1989) H. Grench gave an introduction and overview of the proposed budget for 1989-1990 , including a presentation of pie charts showing percentage figures of sources and expenditures of funds . C. Britton, D. Hansen, M. Hale , and J. Fiddes reviewed the proposed budgets for their respective programs . H. Grench reviewed the portions of the staff report pertaining to salary incentive awards and increasing the General Manager ' s authority to bind the District for new construction from $10 , 000 to $25 , 000 . He said that , should the Board vote to increase the limit , the Board would be made aware of these potential expenditures through the Use and Management Plans . J. Controller ' s Report on the Proposed Fiscal Year 1989- 1990 Budget (Report R--�89-7_4_3 dated March_1, 1989) M. Foster reviewed his report and stated that the beginning cash balance would be about $200 , 000 lower than anticipated and that interest income would be about $150 , 000 more than shown in the report . K. 1989-1990 Budget (Report R-89-45 dated March 1_, 1989) T. Henshaw reviewed the Budget Committee ' s report, noting the list of optional projects in the proposed 1989-1990 Open Space Management budget that could be moved ahead should higher priority items included in the budget be delayed. L . Appointment of Auditor for 1988-1989 Fiscal Year (Report R-89-29 dated Februar 13_,_1_9_89) Motion: R. Bishop moved that the Board appoint Deloitte, Haskins and Sells as the District ' s auditors for the fiscal year 1988-1989 . T. Henshaw seconded the motion. The motion passed 6 to 0 . M. Scheduling of Special Meet,ipq The Board scheduled a special meeting for the primary purpose of holding a closed session to discuss personnel matters on Wednesday, March 15 at 7 : 30 P .M. at the District office. XII . INFORMATIONAL REPORTS D. Hansen reported that approval had been received from the Santa Clara County Zoning Administrator for the renovation of the upper house at Rancho San Antonio Open Space Preserve . He also stated that the San Mateo County Planning Commission had approved the Skyline Ridge Development Project . Meeting 89-06 Page Eight M. Hale said that gifts had been received and are expected sufficient to name an entire trail at Pulgas Ridge Open Space Preserve in memory of Polly Geraci . Discussion ensued on honoring the memory of former Director George Seager , and K. Duffy said that the Board might want to name a trail in memory of Mr. Seager at the time of the next Use and Management Plan review for the preserve. XI I I .CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 89-05 . N. Hanko seconded the motion. The motion passed 6 to 0 . IX. CLOSED SESSION The Board recessed to Closed Session at 10 : 35 P .M. to discuss land acquisition matters . X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 12 P .M. Doris Smith Secretary