HomeMy Public PortalAboutPKT-CC-2016-04-12Moab City Council
April 12, 2016
Pre -Council Workshop/Budget
***5:00 PM***
REGULAR COUNCIL MEETING
7:00 PM
CITY COUNCIL CHAMBERS
CITY CENTER
(217 East Center Street)
Agenda
Page 1 of 103
Agenda
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City of Moab
217 East Center Street
Moab, Utah 84532
Main Number (435) 259-5121
Fax Number (435) 259-4135
www.moabcity.org
Moab City Council
Regular Council Meeting
City Council Chambers
Tuesday, April 12, 2016 at 5:00 p.m.
5:00 p.m.
6:30 p.m.
7:00 p.m.
SECTION 1:
SECTION 2:
SECTION 3:
SECTION 4:
SECTION 5:
SECTION 6:
SECTION 7:
Agenda
BUDGET WORKSHOP
5:00 — 6:30 PM Fiscal Year 2016-2017 Proposed Budget Workshop
PRE COUNCIL WORKSHOP
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1-1 February 29, 2016
1-2 March 8, 2016
1-3 March 17, 2016
1-4 March 18, 2016
CITIZENS TO BE HEARD
PRESENTATIONS
3-1 Presentation of the Mayor's Student Citizenship of the Month Award for March 2016
for Helen M. Knight School
PROCLAMATIONS
4-1 None
PUBLIC HEARING (Approximately 7:15 PM)
5-1 None
SPECIAL EVENTS/VENDORS/BEER LICENSES
6-1 Approval of a Request for Amplified Music at Old City Park by the Moab Valley
Humane Society on June 18, 2016
6-2 Approval of a Request for Amplified Music at Old City Park by Rick Leech on May 28,
2016
6-3 Request for Approval of a Class I Beer License for Angela Hicks, d.b.a. Crooked
Strokes LLC to Conduct a Sip and Paint Business Located at 137 North Main Street
6-4 Request for Granting of Local Consent for a Scientific and Educational Special Use
Alcohol Permit for Crooked Strokes, LLC Located at 137 North Main Street
NEW BUSINESS
7-1 Approval of Proposed Resolution #09-2016 — A Resolution conditionally approving a
Minor Subidivision of Lo%2 opf0A of the Peaches Subdivision Located at 635 and
645 South 400 East in the f-2, One and Two Family Residential Zone
7-2 Approval of Proposed Resolution #10-2016 — A Resolution Approving a Petition for a
Two -Lot Minor Subdivision of a .53-Acre Lot Located in the R-2 Zone and Accepting
Right -of -Way to Correct an Encroachment of Constructed City Sidewalk on Private
Property
7-3 Second Reading to Consider Proposed Ordinance #2016-01— An Application for a
Code Text Amendment to Moab Municipal Code Sections 17.45.060, R-2, One -family
and Two-family Residential Zone, and 17.15.050, Residential Area Regulations
Reducing the Minimum Size of Dwellings in the R-2 Zone
7-4 Approval of Change Order # 1 for the existing Task Order with Hansen, Allen & Luce
for the Storm Water Master Plan project with an increased fee amount not to
exceed $11,355
7-5 Approval of Change Order # 2 for the existing Task Order with Hansen, Allen & Luce
for the Storm Water Master Plan project with an increased fee amount not to
exceed $15,613
7-6 Second Reading and Possible Approval of the Corridor Agreement — An Agreement
between the Utah Department of Transportation (UDOT) and the City of Moab for
access management and long-term planning on US-191, Milepost 112.0 to 123.4
7-7 Approval of the Federal Aid Agreement between the City of Moab and Utah
Department of Transportation for the Safe Routes to School project
7-8 Approval of a Purchasing Exemption to Aqua Aerobic Systems, Inc., for equipment
design on the new Wastewater Treatment Plant in an amount not to exceed $30,000
7-9 Approval of the Donation of Unclaimed Property (Bicycles) to the Grand County
School District
7-10 Approval of Proposed Resolution #11-2016 — A Resolution Amending the Moab
Personnel Policies and Procedures Manual
SECTION 8: MAYOR AND COUNCIL REPORTS
SECTION 9: READING OF CORRESPONDENCE
SECTION 10: ADMINISTRATIVE REPORTS
SECTION 11: REPORT ON CITY/COUNTY COOPERATION
SECTION 12: APPROVAL OF BILLS AGAINST THE CITY OF MOAB
SECTION 13: EXECUTIVE CLOSED SESSION
13-1 An Executive Session to Discuss the Character, Professional Competence, or Physical
or Mental Health of an Individual
SECTION 14: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should
notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days
prior to the meeting. Check our website for updates at: www.moabcity.org
Agenda
Page 4 of 103
MOAB CITY COUNCIL
SPECIAL JOINT CITY/COUNTY COUNCIL MEETING
February 29, 2016
The Moab City Council held a Special Joint City/County Council Meeting
on the above date in the Council Chambers at the Moab City Center,
located at 217 East Center Street, Moab, Utah.
Mayor David Sakrison called the Special Meeting to order at 11:37 AM.
In attendance from the City were Councilmembers Heila Ershadi, Tawny
Knuteson-Boyd, Kyle Bailey, Rani Derasary and Kalen Jones. Also in
attendance were City Manager Rebecca Davidson and City
Recorder/Assistant City Manager Rachel Stenta. Grand County
attendees were Councilmembers Lynn Jackson, Elizabeth Tubbs, Mary
McGann, Jaylyn Hawks, County Clerk Diana Carroll and Council
Administrator Ruth Dillon. Seven (7) members of the audience and
media were present.
A presentation was made by Doug Fix from the Canyonlands Health Care
Special Service District.
A presentation on the Moab City Wastewater Treatment Plant was
given by City Manager Davidson. Discussion followed.
A Roundtable Discussion on Affordable Housing was led by Mayor
Sakrison.
A discussion on City -County Growth Management was cancelled.
Mayor Sakrison adjourned the Regular Council Meeting at 1:16 PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
SPECIAL MEETING CALLED TO
ORDER AND ATTENDANCE
PRESENTATION BY
CANYONLANDS HEALTH CARE
SPECIAL SERVICE DISTRICT
PRESENTATION ON CITY
WASTE WATER TREATMENT
PLANT
ROUNDTABLE DISCUSSION ON
AFFORDABLE HOUSING
CITY -COUNTY DISCUSSION ON
GROWTH -CANCELLED
ADJOURNMENT
Agenda
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MOAB CITY COUNCIL
REGULAR MEETING
March 8, 2016
The Moab City Council held its Regular Meeting on the above date in the
Council Chambers at the Moab City Center, located at 217 East Center
Street, Moab, Utah.
Mayor David Sakrison called the Pre -Council Workshop to order at 6:00
PM. In attendance were Councilmembers Heila Ershadi, Rani Derasary,
Kyle Bailey, Tawny Knuteson-Boyd and Kalen Jones. Also in attendance
were City Manager Rebecca Davidson, City Recorder/Assistant City
Manager Rachel Stenta, City Treasurer Jennie Ross, Planning Director
Jeff Reinhart, Parks Recreation and Trails Director Tif Miller, City
Engineer Phillip Bowman and City Attorney Chris McAnany
Utah Department of Transportation Representative Robert Dowell and
Lynn Jacobs from Fehr and Peers Engineering presented the Moab
Signal and Pedestrian Study Presentation.
Parks Recreation and Trails Director Miller led a discussion concerning
the Rules for Lions Park.
Mayor Sakrison called the Regular City Council Meeting to order at 6:59
PM and led the pledge of allegiance. Seventeen (17) members of the
audience and media were present.
Councilmember Bailey moved to approve the minutes of February 9,
2016 Council Meeting with corrections and February 27, 2016 minutes
as they are. Councilmember Jones seconded the motion. The motion
carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-
Boyd and Derasary voting aye.
There were no Citizens to Be Heard.
Citizens Brian and Angela Hayes presented their concerns about
Rainbow Drive's condition. Rainbow Drive is not paved. The Hayes'
stated that they would like it to be.
March 8, 2016
Page 1 of 6
REGULAR MEETING &
ATTENDANCE
PRE COUNCIL WORKSHOP
REGULAR MEETING CALLED TO
ORDER
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
PRESENTATION REGARDING
RAINBOW DRIVE
Agenda
Page 6 of 103
Councilmember Jones moved to approve a Special Business Event
License for Cruise Moab 2016 on May 4 to May 8, 2016 Located at 1372
North Highway 191. Councilmember Ershadi seconded the motion. The
motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones,
Knuteson-Boyd and Derasary voting aye.
Councilmember Derasary moved to approve a Private Property Vendor
for Moab Diner Located at 189 South Main Street on March 23, 2016.
Councilmember Jones seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
Councilmember Bailey moved to approve a Private Property Vendor for
City Market Garden Center Located at 425 South Main Street from
March 28 to June 30, 2016. Councilmember Jones seconded the motion.
The motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones,
Knuteson-Boyd and Derasary voting aye.
Councilmember Ershadi moved to approve a Proposed Resolution #06-
2016 — A Resolution Conditionally Approving The Final Plat For The
Valley View Subdivision, Phase 1, On Property Located In The
R-2 Zoning District. Councilmember Knuteson-Boyd seconded the
motion. The motion carried 4-1 aye, with Councilmembers Bailey,
Ershadi, Jones, Knuteson-Boyd voting aye and Derasary voting nay.
Councilmember Bailey moved to approve a Subdivision Improvements
Agreement for the Valley View Subdivision with conditions.
Councilmember Knuteson-Boyd seconded the motion.
Councilmember Bailey moved to table the Subdivision Improvements
Agreement for the Valley View Subdivision. Councilmember Knuteson-
Boyd seconded the motion. The motion carried 5-0 aye, with
Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and Derasary
voting aye.
Councilmember Ershadi moved to approve Task Order 16-01 Bowen
Collins and Associates for the Waste Water Treatment Plant (WWTP)
Outfall Evaluation for an amount not to exceed $14,708.
Councilmember Derasary seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
March 8, 2016
Page 2 of 6
APPROVAL OF SPECIAL
BUSINESS EVENT LICENSE FOR
CRUISE MOAB
APPROVAL OF PRIVATE
PROPERTY VENDOR AT 189
SOUTH MAIN STREET
APPROVAL OF PRIVATE
PROPERTY VENDOR AT 425
SOUTH MAIN STREET
APPROVAL OF RESOLUTION
#06-2016
APPROVAL OF SUBDIVISION
IMPROVEMENTS AGREEMENT
APPROVAL OF TASK ORDER 16-
01 WITH BOWEN COLLINS AND
ASSOCIATES
Agenda
Page 7 of 103
Councilmember Jones moved to approve a Task Order 16-02 with
Bowen Collins and Associates for the WWTP UPDES Permit Renewal
Assistance and Analysis for an amount not to exceed $8,962.
Councilmember Bailey seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
Councilmember Jones moved to approve Change Order #1 to the
approved Task Order with Horrocks Engineers for the 2015 Sanitary
Sewer Replacement Project in an amount not to exceed $8,265.
Councilmember Derasary seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
Councilmember Jones moved to approve to grant a Utility and Access
Easement on City property near Old City Park to Rick York.
Councilmember Derasary seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
Councilmember Derasary moved to approve a Cooperative Agreement
between the Utah Department of Transportation (UDOT) and the City of
Moab to allow the placement and use of pedestrian flags at two
locations on Main Street/US-191 within the City limits. Councilmember
Ershadi seconded the motion. The motion carried 5-0 aye, with
Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and Derasary
voting aye.
Councilmember Jones moved to approve a Purchasing Exception to Parr
Brown Gee & Loveless Attorneys at Law in an amount not to exceed
$18,428.78. Councilmember Bailey seconded the motion. The motion
carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-
Boyd and Derasary voting aye.
Councilmember Ershadi moved to approve Criteria for Discounted
Membership or Membership Grants and a Waiver of Use Fees and
through discounted membership grants at the Moab Recreation and
Aquatic Center for Charitable Groups and Nonprofits Not to Exceed
$1,000 Yearly. Councilmember Bailey seconded the motion. The motion
carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-
March 8, 2016
Page 3 of 6
APPROVAL TASK ORDER 16-02
WITH BOWEN COLLINS AND
ASSOCIATES
APPROVAL OF CHANGE ORDER
#1 WITH HORROCKS
ENGINEERING
APPROVAL OF GRANTING A
UTILITY EASEMENT
APPROVAL OF COOPERATIVE
AGREEMENT WITH UDOT
APPROVAL OF PURCHASING
EXCEPTION
DISCUSSION/APPROVAL OF
MRAC DISCOUNTS
Agenda
Page 8 of 103
Boyd and Derasary voting aye.
Councilmember Derasary moved to approve Resolution #07-2016 —A
Resolution Amending the Fee Schedule for the Moab Recreation and
Aquatic Center. Councilmember Ershadi seconded the motion. The
motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones,
Knuteson-Boyd and Derasary voting aye.
Councilmember Bailey moved to table the Discussion and Possible
Approval of Proposed Ordinance # 2016-02 — An Ordinance
Amending Conditional Uses and Specifically Bed and Breakfasts as found
in MMC Chapters 17.09.530 and 17.09.531 as Referred to Council by the
Planning Commission. Councilmember Derasary seconded the motion.
The motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones,
Knuteson-Boyd and Derasary voting aye.
In Mayor and Council Reports, Mayor Sakrison told the council that he
attended a Drinking Water Board Meeting and a Rural Water Conference
in Saint George. Mayor Sakrison spoke with John Mackey, with the
Division of Water Quality and Mr. Mackey mentioned that he was very
pleased with the progress of on the Memorandum of Understanding as
well as the Agreement with the District concerning the Waste Water
Treatment Plant. Mr. Mackey also mentioned the money is set aside for
our project.
Mayor Sakrison also stated that he spoke to Emery County, who passes
General Obligation Bonds, to possibly be able to use money to match
with Permanent Community Impact Board (CIB) money, to fund their
Infrastructure Plan.
Councilmember Ershadi mentioned that she attended the Homeless
Coordination Committee Meeting.
Councilmember Ershadi reported that she met with the Nature
Conservancy, and also attended the Community Composting Meeting.
Councilmember Derasary mentioned she attended the Joint City/County
Meeting.
Councilmember Derasary reported that she attended the Trail Mix
Committee Meeting with Parks, Recreation and Trails Director Miller.
March 8, 2016
Page 4 of 6
APPROVAL OF PROPOSED
RESOLUTION # 07-2016
DISCUSSION/APPROVAL OF
ORDINANCE # 2016-02
MAYOR AND COUNCIL
REPORTS
Agenda
Page 9 of 103
Councilmember Derasary stated that Trail Mix mentioned that Moab has
been in several publications recently regarding trails.
Councilmember Derasary is attending weekly Legislative Policy
Committee (LPC) meetings with Mayor Sakrison and several Bills are
being followed.
Councilmember Knuteson-Boyd reported that she attended the Housing
Authority Meeting and at that meeting she learned that Jaylyn Hawks of
Seekhaven, wrote and is applying for a grant, Transitions for Women,
which would provide housing for women escaping Domestic Violence.
Mayor Sakrison reported that he attended an Airport Board meeting and
relayed the information that we still do not have an airline.
Councilmember Jones mentioned that he attended an ATV Education
Committee Meeting at which a budget was approved.
Councilmember Jones reported he attended a Housing Task Force
Meeting at which was mentioned that some of their goals have been
achieved, one of those goals being changes to the land use code at
Grand County.
Councilmember Bailey reported that he attended a Grand Water and
Sewer Special Services District Meeting and that GWSSD is in the process
of redoing their Impact Fees and are very excited about the Waste Water
Treatment Plant.
There was no correspondence to be read.
In Administrative Report City Manager Davidson distributed a written
report and also reported that she attended a Moab Area Travel Council
meeting today.
City Manager Davidson also mentioned talking to the Moab Valley
Multicultural Center about bridging gaps between clients, possibly
having interns at Moab City who speak Spanish or Navajo available at
certain times each day.
A Report on City/County Cooperation was not given.
March 8, 2016
Page 5 of 6
READING OF
CORRESPONDENCE
ADMINISTRATIVE REPORT
REPORT ON CITY/COUNTY
COOPERATION
Agenda
Page 10 of 103
Councilmember Derasary moved to pay the bills against the City of
Moab in the amount of $286,983.73. Councilmember Bailey seconded
the motion. The motion carried 5-0 aye, with Councilmembers Bailey,
Ershadi, Jones, Knuteson-Boyd and Derasary voting aye.
Councilmember Bailey moved to enter an Executive Session at 8:46 pm
for the purpose of a Discussion Pending or Reasonably Imminent
Litigation. Councilmember Jones seconded the motion. The motion
carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-
Boyd and Derasary voting aye.
APPROVAL OF BILLS
EXECUTIVE SESSION ENTERED
Councilmember Bailey moved to close Executive Session at 9:22 pm. EXECUTIVE sEssloN CLOSED
Councilmember Derasary seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
Councilmember Bailey moved to adjourn the meeting. Councilmember ADJOURNMENT
Knuteson-Boyd seconded the motion. The motion carried 5-0 aye, with
Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and Derasary
voting aye. The meeting was adjourned at 9:23 PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
March 8, 2016
Page 6 of 6
Agenda
Page 11 of 103
MOAB CITY COUNCIL
SPECIAL JOINT CITY COUNCIL/PLANNING COMMISSION WORKSHOP
March 17, 2016
The Moab City Council and Moab City Planning commission held a
Special Joint Workshop on the above date in the Council Chambers at
the Moab City Center, located at 217 East Center Street, Moab, Utah.
Mayor David Sakrison called the Special Meeting to order at 5:30 pm. In
attendance from the City Council were Councilmembers Heila Ershadi,
Tawny Knuteson-Boyd, Kyle Bailey, Rani Derasary and Kalen Jones.
From the Planning Commission were Commissioners Janette Kopell,
Laura Uhle, Alison Brown and Wayne Hoskisson. Also in attendance
were City Manager Rebecca Davidson, City Planner Jeff Reinhart and
City Zoning Administrator/Assistant Planner Sommar Johnson.
A presentation was made by Doug Fix from the Canyonlands Health Care
Special Service District.
SPECIAL MEETING CALLED TO
ORDER AND ATTENDANCE
A discussion was held on the Planning Commission and City Council Roles DISSCUSSION ON
as Related to Development. DEVELOPMENT
A discussion regarding Affordable Housing was held.
Mayor Sakrison adjourned the Regular Council Meeting at 6:52 pm.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
March 17, 2016
Page 1 of 1
DISCUSSION ON AFFORDABLE
HOUSING
ADJOURNMENT
Agenda
Page 12 of 103
MOAB CITY COUNCIL
SPECIAL JOINT CITY COUNCIL MEETING/TOUR OF FACILITIES
March 18, 2016
The Moab City Council held a Special Joint Workshop on the above date
in the Council Chambers at the Moab City Center, located at 217 East
Center Street, Moab, Utah.
Mayor David Sakrison called the Special Meeting to order at 2:07 pm. In
attendance from the City Council were Councilmembers Heila Ershadi,
Tawny Knuteson-Boyd, Kyle Bailey, Rani Derasary and Kalen Jones. Also
in attendance were City Manager Rebecca Davidson and City
Recorder/Assistant City Manager Rachel Stenta.
Two (2) members of the audience were present.
Councilmember Ershadi made a motion to approve a Subdivision
Improvement Agreement for the Valley View Subdivision.
Councilmember Jones seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Knuteson-Boyd and
Derasary voting aye.
A tour of City Facilities and Infrastructure was given by City Manager
Davidson.
Mayor Sakrison adjourned the Special Council Meeting at
approximately 5:15 pm.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
March 18, 2016
Page 1 of 1
SPECIAL MEETING CALLED TO
ORDER AND ATTENDANCE
APPROVAL OF IMPROVEMENT
AGREEMENT
TOUR OF CITY FACILITES
ADJOURNMENT
Agenda
Page 13 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 12, 2016
Agenda item
#: 6-1
Title: Approval of a Request by Moab Valley Humane Society for an Amplified
Music Event at Old City Park on June 18, 2016
Fiscal Impact: None
Staff Presenter(s): Rachel Stenta, City Recorder/Asst. City Manager
Department: Parks
Applicant: Moab Valley Humane Society
Background/Summary: Use of amplified sound equipment at Old City Park is
not permitted without special permission of the City Council.
1
Options: Approve, Approve with conditions, Deny or postpone.
Staff Recommendation: City staff recommend approval of the request.
Approval is subject to compliance with all Parks Policies, which provides that
approved sound amplification shall not extend beyond 9 pm.
Recommended Motion: Approve
Attachment(s): Please see attached letter from Moab Valley Humane Society.
Agenda
Page 14 of 103
Humane Society
of Moab Valley
March 22, 2016
Rachel Stenta
City Recorder/Assistant City Manager
217 E. Center St.
Moab, Utah 84532
Dear Rachel,
956 Sand Flats Rd.
Moab, UT 84532
435-259-HUMANE
www.moabpets.org
I am sending you information regarding the Humane Society of Moab Valley's annual
event Dawg Days of Summer. The event will be held at Old City Park Saturday, June
18, 2016 from 5:00-8:00. We are requesting approval from the Moab City Council for
the use of amplified music. Please let me know if there is any other information that
you require.
Thank You,
Leigh Ryan
Administrator
HSMV
435-259-4862
hsmv@citlink.net
Agenda
Page 15 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 12, 2016
Agenda item
#: 6-2
Title: Approval of a Request by Rick Leech for an Amplified Music Event at Old
City Park on May 28, 2016
Fiscal Impact: None
Staff Presenter(s): Rachel Stenta, City Recorder/Asst. City Manager
Department: Parks
Applicant: Rick Leech
Background/Summary: Use of amplified sound equipment at Old City Park is
not permitted without special permission of the City Council.
1
Options: Approve, Approve with conditions, Deny or postpone.
Staff Recommendation: City staff recommend approval of the request.
Approval is subject to compliance with all Parks Policies, which provides that
approved sound amplification shall not extend beyond 9 pm.
Recommended Motion: Approve
Attachment(s): Please see attached letter from Rick Leech.
Agenda
Page 16 of 103
Dear Council
This letter is to request amplified music at the old city park on may 28th 2016 ,from approximately 3 to 7
pm. The purpose is to provide entertainment and atmosphere to a wedding at that location.
Thank you for this consideration. Rick Leech
Please notify of decision at :
RILleech@gmail.com
or
736 kanecreek blvd
Moab Ut
84532
c
a)
co
Q
Page 17 of 103
/
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 121 2016
/
Agenda item
#: 6-3, 6-4
f. Title: Approval of Class I Beer License for Angela Hicks, d.b.a. Crooked Strokes, LLC to 1
Conduct a Sip and Paint Business Located at 137 North Main Street; and
Granting of Local Consent for a for a Scientific and Educational Special Use Alcohol
Permit for Crooked Strokes, LLC Located at 137 North Main Street
Fiscal Impact: All applicable fees have been paid by the applicant
Staff Presenter(s): Rachel Stenta, City Recorder/Assistant City Manager
Department: Recorder/Treasurer
Applicant: Angela Hicks
Background/Summary:
This location has not been previously licensed. This application is for a Class I Beer
License and Local Consent for a Scientific and Educational Liquor License. The Class I
Beer License entitles the Licensee to sell Beer in the original containers, on the
premises for consumption on or off the premises, in accordance with the State of Utah
Liquor Control Act and ordinances of the City of Moab.
Staff has determined that a formal background check is not required for this type of
license. The Police Chief has reviewed this application and has determined that the
application is in order and there are no proximity issues. This is the first local consent of
this type for our area.
•
Options: The City Council may approve, approve with conditions, deny or postpone
the item.
Staff Recommendation: City staff recommends approval of this application.
Recommended Motion: Approve
Attachment(s):
Application materials
Memo from Police Chief
Local Consent Form
Agenda
Page 18 of 103
DATE PAID:
AMOUNT PAID:
RECEIPT No.:
3-.30-/(3
of2a 0 .o
/?'tolls
CITY OF MOAB
RETAIL BEER' LICENSE APPLICATION
217 EAST CENTER STREET
MOAB, UTAH 84532
(435) 259-5121 1 FAX (435) 259-4135
PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB
CI CLASS I FEE:
❑ CLASS II FEE:
❑ PRIVATE CLUB
❑ CLASS III FEE:
❑ CLASS !V FEE:
LICENSE #:
$zoo.00
$200.00
$720.00
$90.00
$90.00
APPLICANT'S PERSONAL INFORMATION
FULL NAME: 1.�.�� e ��ic� S HOME PHONE: grjt - ( 50 d }a7
HOME ADDRESS: CITY: l.rpCtio STATE: 10 Z4P: •(} t4 53 Z
SOCIAL SECURITY NUMBER:
DRIVER LICENSE NUMBER& STATE:
DATE OF BIRTH:
BUSINESS INFORMATION
BUSINESS NAME:
SAll*CS
BUSINESS ADDRESS. 13 q r\ 1'Y1 AAA„y
BUSINESS MAILING ADDRESS: i 9-
SALES TAX ID #: BUSINESS PHONE: (it,;; I-450
CITY: 1,11400,10 STATE: lAk ZIP: V.63
WARNING!! ALL LICENSES, EXCEPT CLASS 111, REQUIRE A STATE
LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS!
CONTACT THE STATE NOW!
THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER' UNDER THE FOLLOWING LICENSE: (CHECK ONE
CLASS
❑ CLASS II
Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and
in original containers, for consumption on or off the premises, in accordance with the Liquor
Control Act and the Ordinances of the City.
Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises
for consumption on the premises, in accordance with the Liquor Control Act and Ordinances
of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose
primary purpose is the dispensing of food.
❑ PRIVATE CLUB Same conditions as Class I and Class II Beer Licenses.
❑ CLAss III
❑ CLASS IV
Retail License shall entitle the Licensee to sell Beer on the premises licensed in original
containers, for consumption off the premises in accordance with the Liquor Control Act and
the Ordinances of the City.
Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and
in original containers, for consumption on the premises in accordance with the Liquor Control
Act and the Ordinances of the City limited to the dates specified.
Will you also serve liquor, wine or heavy beer (over 3.2% by weight)?
❑ NO ❑ YES (Requires `Local Consent' approved by City Council prior to State approval.)
2. List brands of beer proposed to be sold by the applicant within the City of Moab:
'Beer application is for 3.2% by weight only. Also requires a State license. 07/09/14
Agenda
Page 19 of 103
3. tlpve you ever been convicted of any offense other than a minor traffic violation?
A NO O YES (If yes, list offenses along with an explanation. Include locations and dates.)
4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State
of Utah if required for Class I, II, Private Club and Class IV.
THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN
APPOINTMENT.
HEALTH INSPECTOR
(435)259-5602
471 SOUTH MAIN
DATE OF INSPECTION
APPROVED O DISAPPROVED In
REASON:
SIGNATURE
MOAB CITY COUNCIL
AGENDA DATE:
❑ APPROVED
❑ DISAPPROVED
REASON(S):
SPECIAL CONDITIONS:
Agenda
Page 20 of 103
RETAIL BEER LICENSE APPLICATION
Submit completed application and attachments to the City Treasurer for processing.
The applicant represents that they possess all the qualifications of a licensee as set forth
in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully
comply with and have faithfully complied with the Utah Liquor Control Act.
This application is submitted to the City of Moab as an inducement for the issuance of a
retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah
Code Annotated 1953. The undersigned applicant hereby agrees and promises that if
such beer license is granted, the applicant will faithfully comply with all provisions of the
Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted
pursuant thereto, and the ordinances of the City of Moab, and in particular that they will
faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to
reporting and payment of excise tax, and with regulation 4 relating to advertising,
regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair
competition and unlawful practice.
STATE OF UTAH
: SS
COUNTY OF GRAND
C�
Applicant's Signature
Pt "J �� f,'r , being first duly sworn, on his/her oath deposes
and says: That he/she is the applicant above named; that he /she has read the
foregoing application, and knows and understands the contents thereof: that the same is
true to his/her own knowledge.
Subscribed and sworn to before me on this Jo day of
(-Y1 r41.-, a el ! 6 .
^._..� JENNIE ROSS
sr:\ Notary Public `
1.�: State of Utah
:4 Comm. No. 661521
_r
My Comm- Expires Dec 11. 2016 `
Notary Public
Agenda
Page 21 of 103
Michael Navarre, Chief of Police
MOAB CITY POLICE DEPARTMENT
217 East Center Street, Suite #130
Moab, Utah 84532
(435) 259-8938
FAX (435) 259-8915
Date: 03/31/2016
MCPD-MEM0-16-03-08
To: Moab City Council members
From: Navarre
Re: Class I beer license
Class I beer license for Crooked Strokes LC, located at 137 North Main, Moab Utah. There are no
proximity issues concerning this location.
Thanks
Agenda
Page 22 of 103
DATE. PAID: 111L42
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ss:al,..).S(N.ESS LICENSE APPLICATION ! • FEE:
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WAVO:piri—
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ttiANS'AtilfiltiNsy
- .
LOCAL CONSENT
SPECIAL USE PERMIT
(Scientific & Educational)
Utah Department of Alcoholic Beverage Control
Licensing and Compliance Section
1625 South 900 West
PO Box 30408
Salt Lake City, Utah 84130
Gentlemen:
Trl a ah
Date: 6 3 - - qI -1
(City (Town)(County)
hereby grants its consent to the issuance of a Special Use permit to
Circc�C�� tiS�re�Le��' <<C-L , Special Use permittee, located
at ,� '� n ii'14—(,,,1 , pursuant to the provisions
of Section 32B-10, Utah Code for the purpose of purchase, storage and/or other
lawful use of alcoholic products as authorized by the Utah Department of Alcoholic
Beverage Control.
Sincerely,
Authorized Signature
Name/Title
Effective 7.1.11 v.7.18 page 5 of 15
Agenda
Page 24 of 103
Agenda Summary
MOAB CITY COUNCIL MEET NG
/ April 12, 2016
[Title: Approval of Council Resolution #09-2016 Conditionally Approving a Minor Subdivision of Lots 2A
and 3A of the Peaches Subdivision Located at 635 and 645 South 400 East in the R-2, One- and
Two -Family Residential Zone
Staff Presenter(s): Jeff Reinhart, City Planner
Department: Planning and Zoning
Applicant: Doug and Carma McElhaney
PL-I9-39
Agenda. ltem
#: ]-1
Background/Summary:
The City has received an application for an amendment to the Peaches Subdivision plat. The request
would create two 2-family lots from the existing Lot 2A and Lot 3A that are 6,000 square feet in area.
Both lots will have a width of fifty feet and 4 smaller less expensive homes will be constructed on the
property. The properties are located south of the corner of 400 East Street and Kiva Drive in the R-2
zoning district.
The dimensions of the lots in the R-2 include a frontage width of fifty feet and a minimum of 6,000
square feet for two-family homes. The adjacency to 400 East Street satisfies the required frontage on
a right-of-way. The location requirements can be met and the setbacks will be reviewed at the time
application for a building permit is submitted.
Because of the location of the property in an area of 400 East where the city has restricted access to
the fronts of the property due to street median design, the garages are all accessed from the rear of
the lots via an access and utility easement twenty feet in width that begins to the north on Kiva Drive.
There has been much discussion between staff members about the functionality of the garages being
loaded from the access easement and the possible difficulties of larger vehicles being able to turn into
the garages. The code does not address this specific situation and other requirements that can be
imposed do not exist.
A party wall agreement was submitted and reviewed and approved by the city attorney and will be
recorded in the Office of the Grand County Recorder by the developer contemporaneous with
approval.
An additional issue has surfaced that relates to the twenty -foot wide drive access from Kiva Drive to
the southernmost lot of the project. The access easement was proposed to be gravel but solid paving
Agenda
Page 25 of 103
will be more appropriate. The Improvements Agreement will require the developer to provide a solid
surface for his lots.
Staff Recommendation: Staff recommends that the subdivision of Lots 2A and 3A of the Peaches
Subdivision Amendment be conditionally approved. While it satisfies the requirements of MMC 17.45,
R-2, Single -Family and Two -Family Residential Zone and specifically Chapters 17.45.030 Area
requirements, 17.45.040, Width requirements, and 17.45.050, Location requirements, the drive access
must be paved.
Recommended Motion: I move to approve Resolution #09-2016, approving the Peaches Subdivision
with the condition that an Improvements Agreement to pave the drive access be approved by City
Council.
Attachment(s): Copy of Council Resolution #og-2o3.6
Copy of Plat
Narrative
Aerial
Photos- access easement and street frontage
Agenda
Page 26 of 103
RESOLUTION #09-2016
A RESOLUTION APPROVING A MINOR SUBDIVISION OF LOTS 3A AND 2A OF THE PEACHES
SUBDIVISION LOCATED IN THE R-2, SINGLE- AND TWO-FAMILY RESIDENTIAL ZONE AT 635 AND
645 SOUTH 400 EAST, OWNED BY DOUG AND CARMA MCELHANEY
WHEREAS, Doug and Carma McElhaney at 493 Cottonwood, Moab, Utah 84532, also as the "Owners" of
635 and 645 South 400 East Street, Moab, Utah have applied to amend Lots 2A and 3A, respectively, of
the Peaches Subdivision; and
WHEREAS, the Owners submitted to the City of Moab the appropriate application and documents for
review and approval of the proposed plat amendment; and
WHEREAS, the Owners desire to create two 2-family lots from lots that are six thousand square feet in
size; and
WHEREAS, the Moab City Council ("Council"), in a regularly scheduled public meeting held on March 22,
2016, reviewed the proposal for compliance with the Moab Municipal Code and State Code Chapter 10-9a-
608(2) that allows an amendment of a subdivision plat without a public hearing if:
(a)the petition seeks to:
(i) join two or more of the petitioner fee owner's contiguous lots;
(ii) subdivide one or more of the petitioning fee owner's lots, if the subdivision will not result in a
violation of a land use ordinance or a development condition;
(iii) adjust the lot lines of adjoining lots or parcels if the fee owners of each of the adjoining lots or
parcels join in the petition, regardless of whether the lots or parcels are located in the same
subdivision;
(iv) on a lot owned by the petitioning fee owner, adjust an internal lot restriction imposed by the
local political subdivision; or
(v) alter the plat in a manner that does not change existing boundaries or other attributes of lots
within the subdivision that are not owned by the owner..."; and
WHEREAS, the application does not include a request to vacate or amend a public right-of-way; and
WHEREAS, the proposed lot sizes meet the minimum lot size requirement of 6,000 square feet for two-
family dwellings in the R-2 Zone as found in MMC Section 17.45.030, Area requirements, as the other
dimensional and location requirements of 17.45.040, Width requirements, and 17.45.050, Location
requirements; and
WHEREAS, subsequent to the consideration of a Staff recommendation and having reviewed the technical
aspects of the pertinent code sections, Council hereby finds, that the code requirements have been met.
NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL:
THAT, by adoption of Resolution #09-2016, the application for the further subdivision of the lots located at
635 and 645 South 400 North is hereby approved without conditions.
PASSED AND ADOPTED by action of the Moab City Council in open session this
22nd day of March, 2016.
ATTEST:
Rachel Stenta
Moab City Recorder
Dave Sakrison
Mayor
Agenda
Page 27 of 103
Agenda
FINAL PLAT OF
PEACHES SUBDIVISION,
AMENDED II
A REPLAT OF LOTS 2A & 2B
LOCATED IN SECTION 7,
TOWNSHIP 26 SOUTH, RANGE 22 EAST,
SALT LAKE BASE AND MERIDIAN
MOAB CITY, GRAND COUNTY, UTAH
3C0 S
SITE
W
VICINITY MAP
NOT TO SCALE
POINT OF
BEGINNING
EAST STREET
LEGEND
Q. Property Corner
Section corner Monument
Project 090-15
Date 11/18/15
Sheet 1 OF 1
i NORTHWEST
CORNER
I SECTION 7,
I T26S, R22E,
I SLB&M
r
BASIS OF BEARINGS
EAST
KIVA DRIVE
LOT 1A
LOT 1 B
EAST 120.00'
i
LOT 2A
3,060 sq. ft.
0.07 acres
INE EASEMENT
cc
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a.
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0
RED DESE
Land Surveying
4290 Zimmerman Lane
Moab, UT 84532
435.260.0104
EAST 120.00'
LOT 2B
3,000 sq. ft.
0.07 acres
EAST 120.00'
LOT 3A
3,000 sq. ft.
0.07 acres
EAST 120.00'
LOT 3 B
3,000 sq. ft.
0.07 acres
WEST 120.00'
BALLARD SUBDIVISION
LOT 2
0
N
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MILL CREEK COVE, PH I
LOT 1A
00
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EASEMENT
MILL CREEK COVE, PH III
LOT 2
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I
NORTH
1+1-
QUARTER
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SECTION 7,
T26S, R22E,
SLB&M
GRAPHIC SCALE
0 10 20
Surveyor's Certificat
I, Lucas Blake, certify that I am a Professional Land Surveyor a prescribed under the laws of the state of
Utah and that I hold license no. 7540504. I further certify that a and survey was made of the property
described below, and have subdivided said tract of land into lots:and streets hereafter to be known as
PEACHES SUBDIVISION, AMENDED II - REPLAT OF LOTS 2A AND 2B
and that same has been correctly surveyed and staked on the gr )und as shown on this plat.
Boundary Descriptio
Lot 2A and Lot 2B of Peaches Subdivision, Amended, Section 7,
wnship 26 South, Range 22 East, Salt Lake
Base and Meridian, Moab City, Grand County, Utah, more particularly described as follows:
Beginning at the Northwest corner of Lot 2A of Peaches Subdivision, Amended, said corner being South
02°31'24" East 442.93 feet from the Northwest corner of Sectio 7, Township 26 South, Range 22 East, Salt
Lake Base and Meridian, and running thence East 120.00 feet; ttlence South 100.50 feet; thence West
120.00 feet; thence North 100.50 feet to the point of beginning.
Contains 12,060 sq. ft. OR 0.28 acres and 4 Lots
Date Lucas Blake
License No. 7540504
OWNER'S DEDICATION
Know all men by these presents that , the and rsigned owner( ) of the above
described tract of land having caused same to be subdivided into lots and streets to be hereafter known
as the
PEACHES SUBDIVISION, AMENDED II - REPLAT OF LOTS 2A AND 2B
do hereby dedicate for perpetual use of the public all parcels of land shown on this plat as intended for
public use.
In witness whereof have hereunto set
A.D., 2016.
ON THE DAY OF
th s
day of
ACKNOWLEDGMENT
, 2015 PERS
UNDERSIGNED NOTARY PUBLIC, IN AND FOR SAID COUNTY OF
SIGNER( ) OF THE ABOVE OWNER'S DEDICATION, IN NU
)NALLY APPEARED BEFORE ME, THE
IN SAID STATE OF UTAH, THE
MBER, WHO DULY ACKNOWLEDGED TO ME
THAT THEY SIGNED IT FREELY AND VOLUNTARILY AND FOR THE USES AND PURPOSES THEREIN MENTIONED.
MY COMMISSION EXPIRES
NOTARY PUBLIC RESIDING IN
40
1" (INCH) = 20' (FEET)
NOTE:
The easement is dedicated as a private ingress/egress right-o
Peaches Subdivision, Amended II. Lot owners of the subdivisi
maintenance/repair to the easement
FEB 16 2015
-way for the use and benefit of the lot owners of the
�n shall be equally responsible for all common costs of
CITY ENGINEERS APPROVAL
APPROVED BY THE MOAB CITY ENGINEER THIS
DAY OF
2016.
CITY COUNCIL APPROVAL
PRESENTED TO THE MOAB CITY COUNCIL THIS
DAY OF
SUBDIVISION APPROVED.
CLERK
, 2016.
CHAIRMAN, MOAB CITY COUNCIL
COUNTY RECORDER
NO.
STATE OF UTAH, GRAND COUNTY, RECORDED AT THE REQUEST OF
DATE B
PAGE FEE
UNTY RECORDER
Page 28 of 103
Peaches Subdivision
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MOAB CITY COUNCIL MEETING
April 12/ 2016
PL-Ifi-50
Agenda item
#: 7-2
Title: Adoption of Council Resolution #10-2016 Approving a Petition for a Two -Lot Minor
Subdivision of a .53-Acre Lot Located in the R-2 Zone and Accepting Right -of -Way to
Correct an Encroachment of Constructed City Sidewalk on Private Property
Staff Presenter(s): Jeff Reinhart, City Planner
Department: Planning and Zoning
Applicant: - Naomi Helquist
Background/Summary:
On October 9, 2015, the city received an application for a minor subdivision to divide a.53-acre lot
into two lots of .27 acre and .26 acre lots. The property is located at 497 Mill Creek Drive in the R-2,
Single -and Two-family Residential Zone. The proposal includes a dedication of right-of-way that will
be granted to the city to resolve an encroachment of the city constructed sidewalk adjacent to the
curb along Mill Creek Drive.
The areas of both lots exceed the minimum lot size of 5,000 square feet for the R-2 Zone (11,392
square feet and 11,979 square feet, respectively). State law allows a dedication and acceptance of
right-of-way through the recording of a subdivision plat.
The request complies with State Code Chapter 10-9a-608(2) and the statute allows a subdivision plat
to be amended by the Land Use Authority (Council) without a public hearing if:
(a) the petition seeks to:
(i) join two or more of the petitioner fee owner's contiguous lots;
(ii) subdivide one or more of the petitioning fee owner's lots, if the subdivision will not
result in a violation of a land use ordinance or a development condition;
(iii) adjust the lot lines of adjoining lots or parcels if the fee owners of each of the adjoining
lots or parcels join in the petition, regardless of whether the lots or parcels are located in the
same subdivision;
(iv) on a lot owned by the petitioning fee owner, adjust an internal lot restriction imposed
by the local political subdivision; or
(v) alter the plat in a manner that does not change existing boundaries or other attributes
of lots within the subdivision that are not:
(A) owned by the petitioner; or
(B) designated as a common area; and
(vi) The plat is approved by the Moab City Council;
(vii) An amended plat showing the vacation, alteration, or amendment is signed by the City
Council and recorded in the office of the county recorder in which the land is located; and
Agenda
Page 31 of 103
(viii) The document having satisfied all of the above conditions is to be recorded at the
Grand County Recorder's Office at 125 East Center Street, Moab, Utah, within ninety (90)
days of approval by the Moab City Council.
This requested minor subdivision meets the applicable requirements listed in state law and the
dimensional requirements for the lot size found in Moab Municipal Code section 17.45, Single -Family
and Two -Family Residential Zone.
Options:
Council may:
1. Approve the petition for the creation of the two lots as submitted;
2. Approve the petition for the creation of the two lots with conditions;
3. Table the petition if additional information is needed.
Staff Recommendation: Staff recommends that this application, with the dedication of right-of-way,
be approved by Council. It satisfies the requirements of Utah State Code and MMC. The dedication of
right-of-way is necessary to cure the encroachment of the city sidewalk on private property.
Recommended Motion: I move to adopt resolution #10-2016 and approve the two -lot Helquist
Minor Subdivision with the condition that the right-of-way dedication be accepted by City Council.
Attachment(s): Copies of: Proposed plat
Aerial
Signed Petition to Vacate, Alter, or Amend a Subdivision Plat
Narrative
Council Resolution #10-2016
Agenda
Page 32 of 103
RESOLUTION # 10-2016
A RESOLUTION APPROVING A TWO -LOT MINOR SUBDIVISION FOR
PROPERTY LOCATED IN THE R-2 ZONE AND OWNED BY NAOMI HELQUIST
WHEREAS, Ms. Naomi Helquist at 497 Mill Creek Drive, Moab, Utah, as the "Owner" of a parcel of land
consisting of .5365 acres (23,371 square feet) has applied for a two -lot minor subdivision of the property
located in the R-2 (Single-family and Two-family) Residential Zone; and
WHEREAS, the Owner submitted to the City of Moab the appropriate application and documents for review
and approval of the proposed minor subdivision of said property into two lots; and
WHEREAS, Lot 1 will consist of .26 acres or 11,392 square feet and Lot 2 will consist of .27 acres or 11,979
square feet; and
WHEREAS, the proposed lot size exceeds the minimum lot size requirement for 5,000 square feet for the
R-2 Zone as established in Moab Municipal Code Chapter 17.48.030
WHEREAS, the Moab City Council ("Council"), in a regularly scheduled public meeting held on April 12.
2016, reviewed the proposal for compliance with the Moab Municipal Code and State Code Chapter 10-9a-
608(2) that allows an amendment of a subdivision plat without a public hearing if:
(a) the petition seeks to:
i. join two or more of the petitioner fee owner's contiguous lots;
ii. subdivide one or more of the petitioning fee owner's lots, if the subdivision will not
result in a violation of a land use ordinance or a development condition;
iii. adjust the lot lines of adjoining lots or parcels if the fee owners of each of the adjoining
lots or parcels join in the petition, regardless of whether the lots or parcels are located in
the same subdivision;
iv. on a lot owned by the petitioning fee owner, adjust an internal lot restriction imposed by
the local political subdivision; or
v. alter the plat in a manner that does not change existing boundaries or other attributes of
lots within the subdivision that are not owned by the owner..."; and
WHEREAS, a dedication of right-of-way is being required by the City to cure an encroachment of
sidewalk construction on private property adjacent to Mill creek Drive; and
WHEREAS, a dedication of right-of-way is allowed by recording a plat showing the dedication as per UCA
10-9a-607; and
WHEREAS, subsequent to the consideration of a Staff recommendation and having reviewed the technical
aspects of the pertinent code sections, Council hereby finds, that the code requirements have been met.
NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL THAT, the application for the
two -lot Helquist Subdivision of property located at 497 Mill Creek Drive, and the dedication of the right-of-
way widening is hereby approved.
ADOPTED AND APPROVED by action of the Moab City Council in open session this
12th day of April, 2016.
ATTEST:
Rachel Stenta
Moab City Recorder
Dave Sakrison
Mayor
Agenda
Page 33 of 103
FINAL PLAT OF
Surveyor's Certificate
Agenda
WEST QUARTER
CORNER
SECTION 6,
T26S, R22E,
SLB&M
SOUTHWEST
CORNER
SECTION 6,
T26S, R22E,
SLB&M
E 300 S
Locust Ln
T
CrP
P
Loveridge Ln
VICINITY MAP
(NOT TO SCALE)
/
/
/
LOT 5
/
/
/
/
/
/
CYCLING RESOURCES, INC.
/ 01-M BO-0055
ROBIN
/
/
/
/
CO
CO
0
HELQUIST SUBDIVISION
A SUBDIVISION LOCATED IN
SECTION 6,
TOWNSHIP 26 SOUTH, RANGE 22 EAST,
SALT LAKE BASE AND MERIDIAN
NEST SUBDIVISION
POINT OF
BEGINNING
LOT 1
11,392 sq. ft.
0.26 acres
R=1157.85'
L=70.24'
D=3°28'32"
CH=N57°22'12"W
CH L=70.23'
R=1157.85'
L=82.4'
D=4°04'42"
CH=N57°40'17"W
CH L=82.40'
N
LOT 4
S 87°30'35" E
1.60'
R=1157.85'
L=12.18'
D=0°36' 10"
CH=N59°24'33"W
CH L=12.18'
Note: 10' easement extended from lot 2 to lot 1 for access to rear portion of lot 1.
Public Right-of-way Dedication
Beginning at a point North 75°10'17" West 29.79 feet from the southeast corner of Lot
2, Helquist Subdivision, and running thence North 75°10'17" West 33.21 feet; thence
21.04 feet along a 1157.85 foot radius curve to the right with a central angle of
1°02'28" (chord bears North 59°11'23" West 21.04 feet); thence 53.76 feet along a
935.00 foot radius curve to the left with a central angle of 3°17'39" (chord bears South
68°59'02" East 53.75 feet) to the point of beginning.
Mlk4
LOT 2
11,979 sq. ft.
0.27 acres
HOUSE
PUBLIC RIGHT-OF-WAY DEDICA
33.21'
LEGEND
0
co
cyi
LO
O
O
CD
S
ION
O
Property Corner
Section corner Monument
Existing fence line
V)
Curve Table
Curve #
Radius
Length
Delta
Chord
Ch. length
C1
1157.85'
21.04'
1°02'28"
S 59°11'23" E
21.04'
C2
935.00'
53.76'
3°17'39"
S 68°59'02" E
53.75'
LOT 1
--------------------
--------------
--------------------
GRAPHIC SCALE
20 0 10 20
40
1" (INCH) = 20' (FEET)
I, Lucas Blake, certify that I am a Professional Land Surveyor as prescribed under the laws
of the state of Utah and that I hold license no. 7540504. I further certify that a land survey
was made of the property described below, and have subdivided said tract of land into lots
and streets hereafter to be known as
HELQUIST SUBDIVISION
and that same has been correctly surveyed and staked on the ground as shown on this plat.
Boundary Description
Beginning at the southwest corner of Lot 4, Robins Nest Subdivision, said corner
bears North 42°20'42" East 951.50 feet from the Southwest corner of Section 6, Township
26 South, Range 22 East, Salt Lake Base and Meridian, and running thence North 89°07'00"
East 125.11 feet along an existing fence and south line of said Lot 4 to the southeast corner
of said Lot 4; thence South 00°37'43" West 59.60 feet along the west line of Lot 1,
Loveridge Subdivision to the southwest corner of said Lot 1; thence South 01°18'43" West
146.00 feet to the north right of way line of Mill Creek Drive; thence North 75°10'17" West
63.00 feet along said right of way line to a point of curvature; thence 82.4 feet along a
1157.85 foot radius curve to the right with a central angle of 4°04'42" (chord bears North
57°40'17" West 82.40 feet) along said right of way line; thence North 3°45'43" East 143.75
feet to the point of beginning.
Contains 23,371 sq. ft. OR 0.53 acres and 2 Lots
Date Lucas Blake
License No. 7540504
OWNER'S DEDICATION
Know all men by these presents that , the undersigned owner( ) of the above
described tract of land having caused same to be subdivided into lots and streets to be hereafter known
as the
HELQUIST SUBDIVISION
do hereby dedicate for perpetual use of the public all parcels of land shown on this plat as intended for
public use.
In witness whereof have hereunto set this day of
A.D., 2015.
ON THE DAY OF
ACKNOWLEDGMENT
, 2015 PERSONALLY APPEARED BEFORE ME, THE
UNDERSIGNED NOTARY PUBLIC, IN AND FOR SAID COUNTY OF
SIGNER( ) OF THE ABOVE OWNER'S DEDICATION,
IN SAID STATE OF UTAH, THE
IN NUMBER, WHO DULY ACKNOWLEDGED TO ME
THAT THEY SIGNED IT FREELY AND VOLUNTARILY AND FOR THE USES AND PURPOSES THEREIN MENTIONED.
MY COMMISSION EXPIRES
NOTARY PUBLIC RESIDING IN
LOCATED IN THE SOUTHWEST QUARTER OF
SECTION 6,
TOWNSHIP 26 SOUTH, RANGE 22 EAST
SALT LAKE BASE AND MERIDIAN
497 MILL CREEK DRIVE
RED DESE
Land Surveying
4290 Zimmerman Lane
Moab, UT 84532
435.260.0104
Project
Sheet
Date
067-15
3/23/16
1 OF 1
CITY ENGINEERS APPROVAL
APPROVED BY THE MOAB CITY ENGINEER THIS
DAY OF
, 2015.
CITY COUNCIL APPROVAL
PRESENTED TO THE MOAB CITY COUNCIL THIS
DAY OF , 2015.
SUBDIVISION APPROVED.
COUNTY RECORDER NO.
STATE OF UTAH, GRAND COUNTY, RECORDED AT THE REQUEST OF
DATE
BOOK PAGE
FEE
Page 34 of 103
CLERK CHAIRMAN, MOAB CITY COUNCIL
COUNTY RECORDER
z
N
U
oLL
c0
O
1 inch = 40 feet
Page 35 of 103
CMrY
ply,
OAB
MOAB CITY COUNCIL I
April 12, 2016
Agenda item
PL-16-40
Title: Second Reading to Consider Ordinance #2o16-oi, an Application for a Code Text Amendment to
Moab Municipal Code Sections 17.45.o6o, R-2, One -family and Two-family Residential Zone, and
17.15.050, Residential Area Regulations Reducing the Minimum Size of Dwellings in the R-2 Zone
Staff Presenter(s): Jeff Reinhart, City Planner
Department: Planning and Zoning
Applicant: William Mattson
Summary:
The proposed text amendment would change the size of dwellings in the R-2 One -family and Two-family
Zone in the Moab Municipal Code (MMC). Two code sections are affected, MMC 17.45.060, Special
Conditions, and 17.15.050, Establishment of Zones. The application was submitted by Mr. William
Mattson and proposes that the minimum size dwelling in the R-2 be reduced from five hundred (500)
square feet to two -hundred and fifty (250) square feet.
A public hearing before the Planning Commission was held on January 28, 2016. The Commission voted
4-0 to favorably recommend the ordinance to Council. The Commission felt that the smaller home size
would provide a greater range of housing stock. Prior to the public hearing, there was some question
raised about the smaller size of 250 square feet being a real cost savings from building a home that is
500 square feet in size.
The minutes of the January 28, 2016, Planning Commission public hearing are attached for your
convenience.
There are several questions that Council should review:
• Do we want to allow the installation of tiny houses for long-term occupancy, and if so, where in
the community?
• Do we want to accommodate only those tiny houses that meet our current building code or the
federal manufactured home standards (HUD), or can we create exceptions for other tiny houses
that can be made safe for long-term occupancy in other ways?
• Do all tiny houses need to be installed on foundations and connected to utilities, or are there
some areas where they would be allowed under other circumstances?
• Are there areas in the city that they should be permitted as primary dwellings?
• Are there areas in the city where they should not be permitted as a primary dwelling but would
be acceptable as an accessory dwelling unit (ADU)?
• What changes to our building code would be allowed under state law?
• What amendments need to be made to our zoning ordinance, and subdivision regulations to
achieve desired results?
Agenda
Page 36 of 103
Most zoning and subdivision standards are unprepared for tiny house development. Answers to the
question above are not clear or obvious. There are some examples out there of how land -use controls
can be developed or modified to accommodate new and creative housing forms and land development
that may require a closer review. RV and manufactured home parks, subdivision, cohousing, and cottage
standards can provide a wealth of content for the basis of tiny house regulations. The appropriate
methods cannot be drafted until the answers are found to the questions above.
On June 28, 2011, City Council adopted Resolution #12-2011 that approved a list of barriers to
affordable housing. The list was generated through numerous public meetings and workshops that were
held by the Planning Commission over a period of months in the early part of that year. Housing size is
one of those barriers and the resolution is also included as an attachment for your review.
Options: City Council can:
1. Adopt Ordinance #2016-01 as written;
2. Adopt Ordinance #2016-01 with changes;
3. Vote to not adopt Ordinance #2016-01 and state their reasons;
4. Table the action on the ordinance until a later date and request additional information
Staff Recommendation: Staff recommends that Ordinance #2016-01 not be approved without
additional consideration of the appropriateness of tiny homes on a single lot in the R-2 Zone and a broad
review of all zones for these structures.
Recommended Motion: I move to not adopt Ordinance #2016-01 and request that the planning
department conduct a detailed review of existing development options from other jurisdictions.
Attachment(s):
Ordinance #2o16-oi
Resolution #12-2o11
Planning Commission minutes from January 28, 2016
Planning Resolution #so-2oog Recommending Adoption of the Housing Plan as
an addendum to the General Plan
Addendum
Additional research about tiny homes was conducted by staff for a presentation to Council. Staff found
that the basic Idea behind the first homes was to develop a community of tiny houses (mini -cottages)
grouped around a large communal structure, which includes space to have shared meals, shows, and
workshops. The community aspect is a big part of the attraction for tiny house enthusiasts.
Main users are not followers who want a model for the eco-conscious and design -inclined to pursue
radical downsizing. Rather tiny homes increasingly represent an opportunity for homeless, mentally ill,
and otherwise disenfranchised persons to get a toehold on upward mobility.
Agenda
Page 37 of 103
The majority are built on wheels and typically not on permanent foundations. Building and zoning codes
have minimum size requirements for permanent dwellings and tiny dwellers try to skirt these when
building their houses using a trailer base as a foundation. If the home is under 400 square feet, it can be
easily hauled down the road.
An additional issue is that local zoning regulations prevent parking tiny houses wherever they want to.
So an option that is suggested by some of the websites and bloggers is to tow the home onto the
properties of understanding owners who appreciate the small size mobile homes, or pay rent to a trailer
park. In practice, the former is the preferred option.
But clusters of little huts are beginning to show around the U.S. Some local jurisdictions have repealed
the minimum housing size to allow the construction of tiny homes. The list is not exhaustive but
includes:
Walsenburg, CO
Canyon County, ID
Sarasota County, FL
Union Mills, NC
Newfield, NY
Pulaksi County, KY
Philadelphia, PA
Spur, TX
However, local building codes must still be met, and there may be minimum size restrictions imposed by
a Homeowners Association (HOA) if the lot is in a development. In some instances, tiny houses on
wheels are welcome within city limits (eg. Spur, Tx) if the wheels are removed and the house is tied
down. If outside city limits, tiny houses may keep their wheels.
The following jurisdictions allow living in a tiny house on wheels either in a backyard or on your own
land:
• Several counties in California allow a tiny house on wheels in a backyard as a caregiver cottage.
• Fresno, CA allows a tiny house on wheels in a backyard without requiring it to be a caregiver
cottage.
• Kentucky: Pulaksi County, KY allows a tiny house on your own land.
• Maine: North Yarmouth, Maine allows a tiny house on your own land.
• Massachusetts: Nantucket approved tiny houses on wheels on private property. Tiny houses
must conform to building code, except that they may be on trailers.
• Texas: As mentioned, Dickens County (Spur, TX) allows tiny houses on wheels on their own land.
The movement is growing.
Chicago recently held a tiny home competition for the homeless. New communities are opening in
Washington, California, Texas, and other states. The current national trend is to cluster the tiny cottages
around communal buildings. In some cases, the homes are constructed for as little as $2800.00 but have
a simple sink without a bathroom. The bathing and washing facilities are located in a central structure
provided for the residents.
Agenda
Page 38 of 103
Tiny House RV parks are also becoming more popular for those who have nomadic hearts.
Cons
Pros
They are Tiny
They are Tiny
They lack privacy
They are cheap
Vulnerable in severe weather
They are easy to clean (inside and out
They use small appliances
They encourage an active lifestyle
They are eco-friendly
Agenda
Page 39 of 103
ORDINANCE #2016-01
AN ORDINANCE TO AMEND CHAPTER 17.45.060, SINGLE-FAMILY AND TWO-FAMILY
RESIDENTIAL ZONE AND 17.15.050, RESIDENTIAL AREA REGULATIONS, OF THE MOAB
MUNICIPAL CODE REFERENCING THE SIZE OF RESIDENTIAL SINGLE-FAMILY USES
WHEREAS, the City of Moab ("City") adopted Chapter 17, Zoning, of the Moab Municipal Code
("Code") to promote the health, safety, convenience, order, prosperity, and general welfare of
the present and future inhabitants of the city by guiding development within the City of Moab in
accordance with the General Plan; and
WHEREAS, the City received an application for a Code text amendment from Mr. William
Mattson of William Mattson and Associates, with offices at 100 East Gregory Avenue, Telluride,
Colorado 81435, as owner of record of a parcel located in the R-2, Single-family and Two-family
Residential Zone that requests a reduction to the minimum square footage of residential uses in
the R-2 Zone; and
WHEREAS, the area of a single-family dwelling in the R-2 is currently five hundred (500) square
feet, Mr. Mattson is asking that Council reduce the area to two -hundred and fifty (250) square
feet as shown below; and
WHEREAS, the Moab City Planning Commission held a duly advertised public hearing on
January 28, 2016, to hear and decide the merits of said amendment; and
WHEREAS, the Commission, after reviewing the public testimony and the recommendation of
Staff favorably recommends to Council that the suggested amendment be adopted; and,
WHEREAS, Council desires to encourage affordable housing in our community for all residents
regardless of physical or mental health, race, or socio-economic level; and
WHEREAS, Council desires to encourage a compact, more sustainable type of development to
reduce sprawl, inefficient use of utilities, and reduced maintenance costs for housing.
NOW, THEREFORE, Council hereby declares and ordains that the following changes are
adopted and the specified code chapter and sections are amended as noted below:
17.15.050 Residential Area Regulations summary, paragraph (a), table of Residential Area Regulations; the
minimum Single Family Dwelling Minimum Ground Floor Area that is 500 square feet will be amended to
read 250 square feet.
Agenda
Page 40 of 103
(a) Schedule of Residential Area Regulations. The following residential area regulations schedule
summarizes the regulations of this code with regard to minimum lot size, minimum yards, maximum lot
coverage, minimum floor area per dwelling unit, and maximum building height of residential uses in the
various zoning districts. The standards shown in the following schedule may be modified by additional
provisions contained in this section or in the individual district regulations. In the event of any conflict
between the text of this section and the schedule of residential area regulations, the text shall control.
Residential Area Regulations
Development
Standard
R-1
R-2
R-3
R-4
RA-1
Single-family Dwelling
Minimum Lot
Area/unit (sq ft)
10,000
5,000
5,000
5,000
43,560
Minimum
Front Yard (ft)
25 p)
15
15
15
25 0)
Minimum Side
Yard, first side
(ft)
10 oio
7
7
7
10
Minimum Side
yard, second
side (ft)
14
7
7
7
14
Minimum Side
Yard, Corner
20
15
12
12
25
Minimum Rear
Yard Inter. (ft)
15
12
12
10
25
Minimum Rear
Yard Corner
(ft)
25 (ii)
15
15
12
20
Max Net Lot
Coverage (%)*
-
60*
60*
60*
-
. See footnotes
(vi) and (vii)
Max. Height (ft)
40
30
30
30
40
Min. Lot Width
(ft)
90
50
50
50
125
Minimum
Ground Floor
Area/Structure
(sq ft)
1,200
250
500
500
1,000
AND, Section 17.45.060, Special provisions, paragraph B shall be amended to read:
B. The ground floor area of all dwellings shall be at least two -hundred and fifty square feet.
In effect on the day of passage;
PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab
City Council on the th day of , 2016.
SIGNED:
Agenda
Page 41 of 103
David L. Sakrison, Mayor
ATTEST:
Rachel Stenta, Recorder
Agenda
Page 42 of 103
MOAB CITY PLANNING COMMISSION
MEETING
:: MINUTES :: JANUARY 28, 2016 ::
Members Present:
Members Absent:
City Staff:
Jeanette Kopell, Allison Brown, Joe Downard, Wayne Hoskisson
Laura Uhle
Planning Director Jeff Reinhart, Zoning Administrator/Planning Assistant Sommar
Johnson, City Engineer Phillip Bowman
Public Members: 8
The Moab City Planning Commission held its regular meeting on the above date in the Council Chambers of
Moab City Offices, located at 217 East Center Street, Moab, Utah. Planning Commission Chair Jeanette Kopell
called the meeting to order at 7:01 pm.
Planning Commission Workshop — 6:30
A Planning Commission workshop was not held prior to the meeting.
1. Citizens to be Heard
There were no citizens to be heard.
2. Action Item
Approval of Minutes: January 14, 2016
Commissioner Downard moved to approve the minutes of January 14, 2016. Commissioner
Brown seconded the motion. The motion carried 4-0 aye.
3. Action Item — Planning Resolution 02-2016
A Resolution Recommending Approval of a Conditional Use Permit for the Relocation of a
Daycare Business Located on the McElhaney Property at 100 Arches Drive in the R-2 Zone
Commissioner Brown moved to approve the resolution with the conditional that the daycare cannot operate if the
bed and breakfast conditional use permit becomes operational. Commissioner Downard seconded the motion. The
motion failed 2-2 with Commissioners Hoskisson and Kopell voting nay.
Commissioner Hoskisson moved to table the resolution until the next meeting pending the decision by City
Council to appeal the court ruling on the bed and breakfast conditional use permit. Commissioner Brown
seconded the motion. The motion carried 3-1 aye with Commissioner Downard voting nay.
4. Public Hearing — Proposed Ordinance 2016-01
An Ordinance to Amend Chapter 17.45.060, Single -Family and Two -Family Residential Zone
and 17.15.050, Residential Area Regulations, of the Moab Municipal Code Referencing the Size
of Residential Single -Family Uses
Planning Director Reinhart gave a brief presentation on the proposed ordinance.
c---; ion Chair Kopell opened the public hear1'rig at43 o3f 1 m.
Agenda P�tje 0
Moab City Planning Commission, Minutes Page 1 of 2
Meeting, January 28, 2016
Joe Kingsley spoke in favor of the code changes. He stated he has been working on a potential tiny home project.
Mr. Kingsley respectfully disagreed with Commissioner Kopell and believes tiny homes are not a fad but a
longterm trend. He stated he sees a lot of people downsizing and supports the ordinance moving forward. He
believes the day of the suburb and big houses is over and more people prefer to walk or bike to work because of
the cost of transportation.
Applicant William Mattson stated the small home concept provides entry level housing for single persons. He
believes it is easier to add on to a small home than start off with more than they can handle. Mr. Mattson stated it
was thinking more intelligently by not starting with more than one can afford. He stated that Telluride has been
taken over by the rich and an infill process and smaller home process is worthy of consideration. Mr. Mattson
explained that he installed a well and irrigation system and has used the property for small-scale market
gardening. He stated he needs a place to shower and sleep. He believed that he should not be forced to build
something large.
Commissioner Kopell closed the public hearing at 7:44 pm.
Commissioner Downard moved to send proposed Ordinance 2016-01 to the City Council with a favorable
recommendation. Commissioner Brown seconded a motion. The motion carried 4-0 aye.
5. Future Agenda Items
Commissioners held a brief discussion regarding future agenda items.
Adjournment
Planning Commission Chair Kopell adjourned the meeting at 8:12 pm.
Agenda
Page 44 of 103
Moab City Planning Commission, Minutes Page 2 of 2
Meeting, January 28, 2016
Agenda
Page 45 of 103
CITY COUNCIL
RESOLUTION #15-2009
A Resolution Approving an Amendment to the City of Moab General
Plan by the Adoption of the Housing Study and Affordable Housing Plan
WHEREAS, the economic health of Moab and Grand County and the economic well-being of its citizens are directly
linked and the affordability of housing directly affects every other aspect of household economics as well as the
economics of the community as a whole; and,
WHEREAS, housing prices have increased at a faster rate than wages, decreasing the relative affordability of the
housing market; and,
WHEREAS, employee -recruitment and employee -retention efforts are challenged by high housing costs; and,
WHEREAS, low and median income workers find themselves priced out of single family homes, and many are
unable to find lower priced rental units in good condition; and,
WHEREAS, in 1996, the Utah legislature passed a law that requires all communities to adopt an affordable housing
plan that addresses the current need for affordable housing, as well as needs looking at least five years into the
future; and,
WHEREAS, given the changes in the community since the City of Moab and Grand County first adopted their plans,
engaging in a process to adopt a new, community -wide plan has become even more important; and,
WHEREAS, in 2006, Grand County, the City of Moab and the Housing Authority of Southeastern Utah decided that
they would work together to create a housing study and communitywide affordable housing plan that would
address the unique and challenging housing needs of the community; and,
WHEREAS, an Inter -local Housing Task Force, composed of representatives from the City, the County and the
Housing Authority, was created to study the issue and establish a Five Year Plan as well as goals and objectives;
and,
WHEREAS, Rural Community Assistance Corporation (RCAC) was retained as consultant to coordinate and
facilitate a series of public workshops with community employers, government officials, housing user groups,
contractors, representatives from financial institutions, and interested community members in an effort to gather
anecdotal information regarding the housing problem in the community and gauge the community's perceptions
regarding appropriate solutions; and,
WHEREAS, through these efforts and analysis performed by the Interlocal Housing Task Force, the Interlocal
Housing Task Force and RCAC were able to produce an Affordable Housing Needs Assessment in February, 2008.
WHEREAS, On November 12, 2008, the Interlocal Housing Task Force held two public workshops at which the
draft report and plan were reported to the public and received public input; and,
WHEREAS, the Task Force reviewed and revised the plan based on the public input and other considerations; and,
Agenda
Page 46 of 103
WHEREAS, the City of Moab Planning Commission (Commission) in accordance with UCA 10-9a-204 held a duly
advertised public hearing on September 10, 2009, to accept public input for or against the proposed amendment;
and,
WHEREAS, on September 24, 2009, the City Planning Commission determined that the amendment was in the
best interests of the citizens of the City and the larger community of Grand County and adopted Planning
Resolution No. 10-2009 that recommends that the Moab City Council (Council) approve the amendment to the
General Plan; and,
WHEREAS, Council reviewed the accumulated public comment and staff recommendations in a public meeting
held on October 13, 2009, to evaluate the merits of the change to the General Plan; and,
WHEREAS, Council understands the value to the community of attainable, affordable housing for all income levels,
and with the adoption of Council Resolution 15-2009 has chosen to amend the City of Moab General Plan by the
incorporation of the Housing Plan into Section 5, Housing.
NOW THEREFORE, BE IT RESOLVED by the Moab City Council that the Moab General Plan, Section 5, Housing, is
hereby repealed and is amended with the following language to read:
II. AFFORDABLE HOUSING
Goal: To provide or make available affordable housing for all Moab residents.
The Grand County and City of Moab Housing Study and Affordable Housing Plan (Housing Plan or Plan)
was developed in an effort to address the community -wide issue of affordable housing needs for low to
moderate income families and individuals. The Housing Plan, completed in 2009 and based on a 2008
housing needs assessment conducted by Rural Community Assistance Corporation (RCAC) in conjunction
with the Inter -local Housing Task Force, is hereby incorporated into the Moab General Plan as an
addendum by reference and as if printed here in its entirety.
The following goals and objectives and the 5-year Plan are excerpted from the Housing Plan and provide
a comprehensive listing of the options that may be pursued in an effort to implement the Plan.
XIII. AFFORDABLE HOUSING 5-YEAR GOALS AND
OBJECTIVES
Goals:
1. To achieve and protect secure, affordable, decent housing opportunities for Moab/Grand County
residents.
2. To achieve adequate owned and rental housing opportunities to allow the community to recruit and
retain a workforce with the skills and credentials needed by community
employers.
3. To achieve creation and retention of housing stock affordable to very low, low, moderate, and
moderate to 120 percent of Area Median Income (AMI) households.
4. To assess on a continuing basis the gaps among housing stock, housing needs, and what households
can afford in order to revise the objectives of the Affordable Housing Plan.
5. To establish and participate in programs and efforts to reduce household operating,
rehabilitation and construction costs across the economic spectrum.
Agenda
Page 47 of 103
Objectives:
1. Through public and private partnerships, provide 8 units of transitional housing for
Moab's homeless, within the next five years, of the total 16 needed within the next 10
years.
2. Through public and private partnerships, provide 55 units of new or rehabilitated rental housing
affordable to very low income households, within the next five years, of the total 139 currently needed.
3. Through public and private partnerships, provide 22 units of new or rehabilitated housing affordable
to low income households; 10 for purchase and 12 for rental, within the next five years, of the total 55
currently needed.
4. Through public and private partnerships, provide 124 units of new or rehabilitated
housing affordable to moderate income households; 114 for purchase and 10 for rental,
within the next five years, of the total 313 units currently needed.
5. Promote and establish energy efficiency and other programs, policies and regulations to lower the
cost of constructing, rehabilitating and maintaining homes affordable to all
households earning 120 percent of AMI or less.
6. Analyze the housing needs of moderate to 120 percent income households and develop an objective
to address the needs of this income group.
7. Coordinate with and involve multiple community and outside agencies in developing
affordable housing solutions.
XIV. AFFORDABLE HOUSING 5-YEAR ACTION PLAN
ATL - Association for the Tree of Life
CDBG - Community Development Block Grant
CHDO - Community Housing Development Organization
GWSSA - Grand Water and Sewer Service Agency
HASU- Housing Authority of Southeastern Utah
HUD - Housing and Urban Development (Department of)
OWHLF — Olene Walker Housing Loan Fund
N/A - Not Applicable
PLCT — Powerhouse Lane Community Land Trust
RCAC - Rural Community Assistance Corporation
RETA - Real Estate Transfer Assessment
SEUALG - South East Utah Association of Local Governments
TBD - To Be Determined
USDA - United States Department of Agriculture
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
1. 501c(3) COMMUNITY LAND TRUST
a. Create / finalize land trust
Housing Task Force,
HASU
PLCT
N/A
Year 0-1
In progress
Agenda
Page 48 of 103
b. Create land trust board
HASU, PLCT
Housing Task Force
N/A
Year 0-1
c. Develop board policies
Land Trust Board
Housing Task Force
N/A
Year 0-1
d. Solicit resources
Land Trust Board
HASU, PLCT
CDBG, OWHLF
Year 1-5
e. Develop partnerships with local
governments, private landowners, and
businesses
Land Trust Board
HASU, PLCT, City, County,
Private Land Owners,
Developers,
USDA funds
Year 1-5
etc.
2. 501 c(3) COM. HOUSING DEV.
ORGANIZATION (CHDO)
a. Finalize CHDO
HASU, Housing Task
Force
RCAC
N/A
Year 0-1
In progress
b. Create CHDO board pursuant to Federal
Regulations
HASU, Housing Task
Force
Community
N/A
Year 0-1
c. Develop board policies
CHDO Board
Community
N/A
Year 0-1
d. Solicit resources
HASU, CHDO Board
Workforce Housing
Initiative
CDBG, OWHLF,
Pamela Atkins
Trust Fund
Year 1-5
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
e. Develop partnerships with local
governments
HASU, CHDO Board
City, County
Foundations,
Donations
Year 1-5
f. Coordinate with other CHDOs
HASU, CHDO Board
Workforce Housing
Initiative
USDA funds
Year 0-5
In progress
3. DEED RESTRICTION GUIDELINES
a. Coordinate guidelines between the City
and County
City, County
Housing Task Force
N/A
Year 0-1
b. Determine target population(s)
Housing Task Force
City, County
N/A
Year 0-1
c. Create mechanism for administering deed
restrictions
City, County
HASU, Housing Task Force
N/A
Year 0-1
4. AFFORDABLE HOUSING STOCK
PRESERVATION
a. Promote mobile home rental to ownership
HASU, Land Trust
Housing Task Force,
USDA, RCAC, OWHLF
TBD
Year 2-5
b. Replace dilapidated units using Smart
Growth concepts
HASU, Private
Private, Chamber of
Commerce, Employers,
Community Rebuilds
TBD
Year 2-5
c. Investigate temporary housing
alternatives
Housing Task Force
Private property owners,
City, County, HASU, Utah
Workforce Housing Initiative,
CHDO, USDA, RCAC, OWHLF,
Community Rebuilds
TBD
Year 0-2
In progress
d. Investigate incentives to rehabilitate
deteriorated units
Housing Task Force,
SEUALG Weatherization
program, Community
Rebuilds
Rural Development
USDA, HUD,
State,
SEUALG
Year 0-1
Agenda
Page 49 of 103
e. Provide tax abatement on residential
rehabilitation and replacement for low income
families
County
County Assessor, Clerk
and Treasurer
County
Year 0-1
f. Inventory existing subsidized units and
chart financing/flip cycle
County, City
County Assessor, Clerk
and Treasurer
N/A
Year 0-1
g. Evaluate all proposed zoning changes for
their effect on existing affordable housing
County, City
Housing Task Force
N/A
Year 0-5
5. LAND USE CODE CHANGES TO
ENCOURAGE AFFORDABLE
HOUSING
a. Develop mixed -use ordinance
City, County
City and County Planning,
Builders' Alliance, Community
Input, Smart Growth
Organizations
N/A
Year 1-2
b. Research and review transfer of
development rights concept
City, County
City and County Planning,
Community Input
N/A
Year 1-2
c. Refine and/or consider affordable housing
overlay zone
City, County
City and County Planning,
Builders' Alliance, Community
Input
N/A
Year 0-2
d. Allow for additional incentives
City, County
City and County Planning,
Community Input
N/A
Year 1-2
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
e. Review City and County Land Use Codes to
identify and document barriers to affordable
housing and engage in public process to mitigate or
remove those barriers.
City, County
City and County Planning,
Community Input
N/A
Year 0-1
Initial
Review
Complete
f. Develop acceptable guidelines and locations for
increased density and decreased requirements for
affordable housing projects
City, County
City and County Planning,
Housing Authority, CHDO,
Community Input
N/A
Year 0-1
g. Allow for infill development
City, County
City and County Planning,
Community Input, Smart
Growth Organizations
N/A
Year 0-1
6. BUILDING CONSTRUCTION &
DESIGN PRACTICES
a. Encourage walkability for new housing and
community projects
City, County, HASU
City and County Planning,
Builders Alliance, Trail Mix,
RETA fund
RETA
Year 0-1
b. Implement green building standards and
incentives
City, County, HASU
City and County Planning,
Builders Alliance,
Canyonlands Sustainable
Solutions, Local Green
Builders, Mulberry Grove
State, Federal,
Utilities
Year 2-3
7. AFFORDABLE HOUSING
COMPONENT INCLUDED IN NEW
DEVELOPMENT
a. Investigate linkage fees
City, County
Builders Alliance,
Chamber of Commerce
N/A
Year 1-2
b. Refine/develop new affordable housing
overlay zone
City, County
City and County Planning,
Community Input
N/A
Year 0-2
c. Investigate new mixed use and residential
development provision of affordable housing
(inclusionary zoning)
City, County
Chamber of Commerce,
County and City Planning,
Builders' Alliance
Private
Year 1-2
8. DEVELOPMENT COSTS
REDUCTION
Agenda
Page 50 of 103
a. Implement guidelines for impact fee
deferrals and/or subsidies
City, County, Special
Service Districts
County Building
Department, Special
Service Districts, Builders'
Alliance
RETA, Other
Year 0-2
b. Offer affordable housing development
subsidies
City, County
Workforce Housing
Initiative, CHDOs, Land
Trust
RETA, Other
Year 2-5
9. EMPLOYER ASSISTED
HOUSING PROGRAM
a. Establish down payment funds
City, County
Public and Private
Employers, Chamber of
Commerce
RETA, SEUALG
Year 1-2
b. Investigate employer requirements and/or
incentives for provision of affordable housing
City, County
Employers, Builders'
Alliance, Chamber of
Commerce
Year 1-2
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
10. LOCAL AFFORDABLE
HOUSING RESOURCES
a. Implement mechanism for voluntary real
transfer assessment agreements
City, County
Local Association of
Realtors
N/A
Year 0-1
City
Complete
b. Investigate possibility of mandatory real
estate transfer assessments on high value
transactions.
Housing Task Force
N/A
N/A
Year 1-2
c. Establish affordable housing fund
City, County
HASU
N/A
Year 0-1
11. LAND RESOURCES
a. Develop land bank
City, County, HASU
Housing Task Force,
Land Trust, ATL
City, County,
HASU, Private
donations, etc.
Year 0-2
b. Purchase properties for affordable housing
City, County, HASU
Housing Task Force
City, County,
HASU, Private
donations, etc.
Year 0-5
c. Pursue land donations
City, County, HASU
Housing Task Force
City, County,
HASU, Private,
etc.
Year 0-5
d. Identify City and County underutilized land
City, County
Community Input, Private
Property Owners
N/A
Year 0-1
12. DEVELOPMENT PROCESS
STREAMLINING FOR
AFFORDABLE HOUSING
a. Develop priority processing for building
permits for affordable housing projects
City, County,
developers
City and County Planning,
County Building Department,
Developers, Builders'
Alliance, Chamber of
Commerce
N/A
Year 1-2
b. Review other jurisdictions' planning
processes and implement appropriate
changes
City, County
Housing Task Force
N/A
Year 0-1
c. Designate planning process facilitator and
liaison
City, County
City and County
Planning
N/A
Year 1-2
13. HOUSING TASK FORCE
Agenda
Page 51 of 103
a. Expand Housing Task Force
HASU
City, County,
Community Members
N/A
Year 0-1
In progress
b. Perform annual review of affordable
housing supply and demand and revise gaps
Housing Task Force
City, County, Public,
HASU
N/A
Year 1-5
c. Develop needs assessment for >80% AM
and develop strategies to assist the income
category
Housing Task Force
RCAC, Workforce
Housing Initiative
N/A
Year 1-2
d. Develop and distribute a list of affordable
housing tools and resources
Housing Task Force
City and County
Planning Commissions
N/A
Year 0-1
List begun
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
e. Provide ongoing progress report on
activities to public and decision makers
Housing Task Force
City, County, News
Media
Year 0-5
14. HOUSING COUNSELING
a. Promote and facilitate housing / financial
counseling programs offered by different
entities
Housing Task Force
HASU, financial
institutions
Private, Grand
San Juan Board
of Realtors
Year 1-2
b. Provide housing counseling
HASU
New Home Buyers,
Realtors, Building
Department
HASU, Grand
San Juan Board
of Realtors
Year 0-5
ongoing
15. PUBLIC EDUCATION
CAMPAIGN
a. Identify target audiences and tailor
programs to meet particular needs
Housing Task Force
Homeless Coordinating
Committee, City,
County, Media
N/A
Year 0-5
b. Provide workshops / brochures for builders
and developers
Housing Task Force
Chamber of
Commerce, Builders'
Alliance
Financial
Institutions,
Neighbor -hood
Reinvestment
Year 1-3
c. Provide additional information to the
public about policy changes
City, County
Housing Task Force,
Media, Homeless
Coordinating Committee
N/A
Year 0-5
Ongoing
d. Provide interactive workshops and
feedback opportunities
City, County
Housing Task Force,
Homeless Coordinating
Committee, Chamber of
Commerce, Workforce
Housing Initiative
SEUALG,
Neighbor-
hood Reinvest -
ment
Year 0-5
Ongoing
16. PUBLIC / PRIVATE
PARTNERSHIPS
Agenda
Page 52 of 103
a. Identify possible partners
Housing Task Force
TBD
N/A
Year 0-1
Ongoing
b. Promote energy efficiency programs with
private and public energy and resource
providers
City, County, utility
providers
Questar, Rocky Mountain
Power, RCAC, Enterprise
Groups, etc.
Questar, Rocky
Mountain
Power, RCAC,
Enterprise
Groups, etc.
Year 0-2
Ongoing
ACTION STEPS
LEAD AGENCY
IMPLEMENTATION
PARTNERS
POSSIBLE
FUNDING
SOURCES
TARGET
DATE
STATUS
c. Promote real-estate transfer assessment
agreements with developers
City, County
Private Land Owners,
Developers
N/A
Year 0-5
Ongoing
d. Promote low -interest loan programs for
energy efficiency upgrades and rebuilds
City, County, HASU,
utility providers,
financial institutions
SEUALG
SEUALG
Year 1-5
e. Utilize RETA funds to assist with affordable
housing developments
City, County
HASU, CHDOs,
Workforce Housing
Initiative
RETA
Year 0-5
f. Work with non-profit agencies and private
developers to do mixed income developments
City, County, HASU
HASU, CHDOs,
Workforce Housing
Initiative, Chamber of
Commerce
Federal, State,
Local
Year 0-5
17. HOUSEHOLD MAINTENANCE
a. Promote energy efficiency programs
City, County, HASU,
utility providers
Questar, Rocky
Mountain Power,
RCAC, Enterprise
Groups, etc.
Questar, Rocky
Mountain
Power, RCAC,
Enterprise
Groups, etc.
Year 0-5
Ongoing
b. Implement culinary water conservation
measures
City, GWSSA
N/A
N/A
Year 1-2
c. Provide public information about how to
reduce household costs
Housing Task Force
City, County, Utility
Providers
Questar, Rocky
Mountain
Power, RCAC,
Enterprise
Groups, etc.
Year 2-3
d. Promote low -interest loans and incentives
for energy reducing improvements
Housing Task Force
HASU, City, County,
Utility Providers
TBD
Year 2-3
18. HOMELESSNESS
a. Work with Local Homeless Coordinating
Committee to consider needs of the homeless
Housing Task Force
Local Homeless
Coordinating
Committee
Year 0-5
Ongoing
Agenda
Page 53 of 103
Passed and adopted by action of the Governing Body of the City of Moab in open session this XXth day
of October _, 2009.
City of Moab
Mayor David L. Sakrison
Attest:
Rachel Ellison
City recorder
p:\planning department\resolutions\council\res 15-2009 affordable housing.docx
Agenda
Page 54 of 103
CITY OF MOAB
RESOLUTION #12-2011
A RESOLUTION ADOPTING A PRIORITIZED LIST OF REGULATORY BARRIERS TO
AFFORDABLE HOUSING IDENTIFIED IN THE MOAB MUNICIPAL CODE AND REFERRED
TO COUNCIL BY THE PLANNING AND ZONING COMMISSION
WHEREAS, in 2009 the Grand County Council and Moab City Council recognized the growing
need for affordable housing in both jurisdictions and unanimously adopted `The Grand County
and Moab Affordable Housing Plan (`The Plan") as an addendum to the respective General
Plans; and
WHEREAS, as a result of the adoption of the Plan, the City of Moab Planning Commission
(`The Commission") has been directed to review the land use and development titles of the
Moab Municipal Code, specifically Titles 15, Buildings and Construction, 16, Subdivisions, and
17, Zoning, to identify regulatory barriers to affordable housing; and
WHEREAS, in several duly advertised public meetings, the Commission discussed various
regulations and determined that the listed development provisions, below, should be prioritized
for the impact on the affordability of housing; and
WHEREAS, the Commission held a duly advertised public workshop on May 19, 2011
to hear and consider testimony from residents about the identified barriers; and
WHEREAS, in a duly advertised public meeting on June 23, 2011, the Commission accepted the
prioritized list of barriers ("The List") and directed Staff to draft a resolution to the Moab City Council
(`The Council") requesting acceptance of the List; and
WHEREAS, with the adoption of Resolution No. 09-2011, the Commission determined that the issues
described below have the greatest impact on development of affordable housing in the City of Moab:
1. Lot size
2. Lot width
3. Minimum home size
4. Secondary dwelling regulations
5. Density
6a. Densities in PUD
6b. Densities in MPD
7. Open space requirements for apartments
8. Excessive street widths
9. Setbacks
10. Height restrictions
11. Inflexible sidewalk standards
12. Lack of inclusionary zoning
WHEREAS, the Moab City Council ['The Council'] reviewed the list of barriers in a public meeting
held on June 28, 2011 and with the adoption of Resolution #12-2011, concur with the Planning
Commission that the List will facilitate the generation of code amendments that will allow greater
development of housing for all of Moab residents.
Resolution #12-2011
Agenda
Page 1 of 2
Page 55 of 103
NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL that the List of Barriers
to Affordable Housing is hereby Accepted by the Council,
AND, the Council hereby directs the Commission to develop and propose legislation amending the Moab
Municipal Code to provide housing for all economic levels.
PASSED AND APPROVED in open Council by a majority.vote of theoverning Body of Moab
City Council on June 28, 2011.
fit SI N€❑
David L. Sakrison, Mayor
ST:
Rachel Ellison, City Recorder
Resolution #12-2011
Agenda
Page 2 of 2
Page 56 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 121 2016
/
/
Agenda Item
#: 7-4
r 1
Title: Approval of Change Order #1 for the existing Task Order with Hansen, Allen
& Luce, Inc., for the Storm Water Master Plan project with an increased fee
amount not to exceed $11,355
Fiscal Impact: $11,355
Staff Presenter(s): Phillip M. Bowman, P.E., City Engineer
Department: Engineering
Consultant: Hansen, Allen & Luce, Inc. (HAL)
Background/Summary: This Change Order is required to address the
additional Scope of Work required for Task Order No. 380.04.100 with Hansen,
Allen & Luce, Inc., that was approved by the City Council on September 22, 2015.
The Storm Water Master Plan project was started in October 2015, and the
consultant has completed a significant amount of work on the project. Based on
discussions between the consultant and City staff, it has been determined that
additional analysis is required to evaluate the historic and current drainage
patterns along US-191 north of town. In addition, the consultant will develop a
conceptual design and cost estimate for the storm sewer trunk line needed to
convey runoff produced by Stewart Canyon in the area near Cermak Drive and
US-191.
This information will allow the City to work with the Utah Department of
Transportation (UDOT) to identify costs associated with the storm sewer
infrastructure that is needed on future US-191 highway widening project(s).
Options: The Council may approve, approve with conditions, deny, or postpone
the item.
Staff Recommendation: Staff recommends approval of Change Order #1 for
the existing Task Order for the Storm Water Master Plan project.
Agenda
Page 57 of 103
Recommended Motion: "I move to approve Change Order #1 for the existing
Task Order with Hansen, Allen & Luce, Inc., for the Storm Water Master Plan
project with an increased fee amount not to exceed $11,355."
Attachments:
Change Order #1 Form, with back up documentation
Agenda
Page 58 of 103
CITY OF MOAB
CHANGE ORDER
PROJECT: Storm Water Master Plan CHANGE ORDER #: 1
Task Order No. 380.04.100 DATE: April 12, 2016
TO (CONSULTANT): Hansen, Allen & Luce, Inc. OWNER: City of Moab
Consultant: you are directed to make the following changes in the scope of work. All
other terms and conditions of the Task Order not expressly modified hereby shall remain
in full force and effect.
Item (Bid) Description Quantity Unit Unit Cost Total Cost
Change Order # 1 - Stewart Canyon Drainage
1 LS $11,355 $11,355
Total Change in Contract $11,355.00
JUSTIFICATION
Scope of Work for Change Order # 1 outlined in letter dated March 9, 2016. This Change Order
addresses drainage issues along US-191 related to Stewart Canyon.
The Original Contract Sum was $ 75,000
Net Change by previous Change Orders $ 0
The Contract Sum prior to this Change Order was $ 75,000
The Contract Sum will be increased by this Change Order $ 11,355
The new Contract Sum including this Change Order will be $ 86,355
The Contract Time will be adjusted as follows -
Substantial Completion Date N/A
Final Completion Date N/A
City of Moab Contractor
David L. Sakrison, Mayor
Attest:
Rachel Stenta, City Recorder
Agenda
Page 59 of 103
HAnsEn
num
&LUCEnc
ENGINEERS
Phillip Bowman, P.E.
City Engineer
City of Moab
217 E. Center St.
Moab, Utah 84532
Subject: City of Moab Storm Water Master Plan - Change Order
Dear Phillip:
SALT LAKE AREA OFFICE
6771 SOUTH 900 EAST
MIDVALE, UTAH 84047
PHONE: (801) 566-5599
FAX: (801) 566-5581
www.hansenallenluce.com
March 9, 2016
Hansen, Allen & Luce, Inc. (HAL) appreciates this opportunity to propose a change order to the City of
Moab Storm Water Master Plan.
During the course of analyzing the City's Storm Water Master Plan it was determined that the problem
areas associated with Stewart Canyon to approximately 1090 North Main along US-191 should be
analyzed in more detail.
SCOPE OF WORK
Task 1—Stewart Canyon/US-191 Storm Drain Conceptual Design
Objective:
■ Determine storm drain design concept required to convey flows from Stewart Canyon using the
feasibility study update (prepared in August 2015) as a starting point. Corresponding cost
estimate and basis for cost sharing between the City of Moab and UDOT will also be developed.
Statement of Work:
■ General coordination to define project objectives and receive feedback.
■ Research historical drainage of the study area.
■ Review design in feasibility study.
■ Model existing system to determine design flows.
■ Compare flows and hydrologic characteristics between model and the feasibility study.
■ Develop solutions with alternatives and model to determine efficacy.
■ Through coordination with the City, select preferred solution.
■ Develop cost estimates for preferred solution.
■ Develop basis for cost sharing between the City and UDOT, with associated proportions and
justifications.
■ Prepare memorandum with accompanying figures.
■ Meet in Moab with City staff and UDOT representatives to discuss the findings of the study.
ASSUMPTIONS
The HAL Scope of Work and Engineering Fee have been developed and estimated assuming that the
project will proceed in general conformance with HAL's Change Order. As part of this Scope of Work, the
following assumptions were made. If circumstances arise which cause these assumptions not to be valid,
a change in the Scope of Work and Change Order fee will be necessary:
ENGINEERING EXCELLENCE SINCE 1 9 7 4
Agenda
Page 60 of 103
Phillip Bowman
March 9, 2016
Page 2
1. Planning will be at the conceptual level and will determine the general size, shape, slope and
material of the storm drains in order to develop planning level costs.
2. Electronic copies of the memorandum will be provided to the City via email.
3. There will be one (1) meeting with City Staff and two HAL personnel in Moab. All other
communication will be via phone, email, or video conferencing.
COST ESTIMATE
We propose completing the work on a time -and -materials basis with a not -to -exceed contract amount.
The following table summarizes our cost estimate.
Task
Task Name
Fee Estimate
1
Stewart Canyon/US-191 Storm Drain Conceptual Design
$11,355
Total
$11,355
We appreciate this opportunity and are prepared to begin work when the City is ready. We invite you to
contact us if you have any questions about our proposal.
Sincerely,
HANSEN, ALLEN & LUCE, INC.
U
Agenda
Page 61 of 103
HAL PROPOSAL SPREADSHEET
CLIENT: MOAB CITY
PROJECT: Storm Drainage Master Plan - Change Order #1
HA11SEll
ALLEn
& LUCE=
ENGINEERS
Pha Task
Task Activity
Hours Total HAL
Expense Cost with
Billing Principal Sr Prof I Prof I CAD Total Labor Cost Contingency COMMENT
Period SCJ GLJ JGH MCP Hours Cost & Rate Inc.
I Stewart Canyon/US-191 Storm Drain Conceptual Design
100 Coordinate with City to define project and receive 1 8 2 10 $1,224.80 $60.00 $1,413.28
feedback
101 Research historical drainage of study area 1 3 3 $297.60 $48.00 $380.16
102 Review feasibility study design 1 0.5 2 2.5 $262.55 $15.00 $305.31
103 Model existing system to determine design flows 1 4 4 $396.80 $24.00 $462.88
104 Compare hydrology and hydraulics with feasibility study 1 2 2 $198.40 $12.00 $231.44
105 Develop solutions with alternatives and model 1 4 4 $396.80 $24.00 $462.88
106 Select preferred solution 1 1 4 5 $525.10 $30.00 $610.61
107 Develop cost estimates for preferred solution 1 4 4 $396.80 $24.00 $462.88
108 Develop cost sharing estimates (City/UDOT) 1 4 8 12 $1,306.80 $72.00 $1,516.68
109 Prepare memorandum with accompanying figures 1 2 16 18 $1,843.80 $108.00 $2,146.98
110 Meet in Moab with City and UDOT to discuss findings 1 10 10 20 $2,275.00 $469.00 $3,018.40
199 Quality Control (QC) / Quality Assurance (QA) 1 1 1 2 $300.30 $12.00 $343.53
SUBTOTAL HOURS/UNITS:
SUBTOTAL:
TOTAL HOURS BY EMPLOYEE:
1 26.5 59 0 86.5
$172.00 $3,399.95
1
26.5
$5,852.80 $0.00
59
0
PHASE
TASK
Labor
Direct Exp
Subtotal
SubTotal
Costs
Cost
w/Contingency
I
Stewart Canyon/US-191 Storm Drain Conceptual Design
$9,424.75
$898.00
$11,355.03
$11,355.03
TOTAL:
$9,424.75
$898.00
$11,355.03
$11,355.03
Filename: H:\Projects\380 - Moab City \04.100 - storm water master plan\ENG\Project Control\ Change_OrdeNChange Order 1 Budget Spreadsheet.xlsmpata Entry - Straight Hours
Includes historic aerial imagery purchase
figure preparation, and conference call to Moab
Conference call with Moab and associated
figures
Delivered via email as PDF
Travel time and 1 hr prep time, 1 hr meeting
$9,424.75 $898.00 $11,355.03 Subconsultant Cost
Page 62 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 12/ 2016 I
/
Agenda Item
#: 7-5
a
` MOAB i
Title: Approval of Change Order #2 for the existing Task Order with Hansen, Allen
L& Luce, Inc., for the Storm Water Master Plan project with an increased fee
amount not to exceed $15,613
Fiscal Impact: $15,613
Staff Presenter(s): Phillip M. Bowman, P.E., City Engineer
Department: Engineering
Consultant: Hansen, Allen & Luce, Inc. (HAL)
Background/Summary: This Change Order is required to address the
additional Scope of Work required for Task Order No. 380.04.100 with Hansen,
Allen & Luce, Inc., that was approved by the City Council on September 22, 2015.
The Storm Water Master Plan project was started in October 2015, and the
consultant has completed a significant amount of work on the project. Based on
the storm drainage modeling completed to date, there have been two areas
identified within the City that warrant additional analysis and design. The first area
is located in the general proximity of 100 South and 100 East where localized
street flooding is known to occur. The second area is along Walnut Lane where
an existing storm sewer line was found to be undersized. With this analysis and
conceptual design complete, City staff will be able to begin preliminary and final
design for storm sewer improvements in these areas.
Options: The Council may approve, approve with conditions, deny, or postpone
the item.
Staff Recommendation: Staff recommends approval of Change Order # 2 for
the existing Task Order for the Storm Water Master Plan project.
Recommended Motion: "I move to approve Change Order # 2 for the existing
Task Order with Hansen, Allen & Luce, Inc., for the Storm Water Master Plan
project with an increased fee amount not to exceed $15,613."
Attachments:
Change Order # 2 Form, with back up documentation
1
Agenda
Page 63 of 103
CITY OF MOAB
CHANGE ORDER
PROJECT: Storm Water Master Plan CHANGE ORDER #: 2
Task Order No. 380.04.100 DATE: April 12, 2016
TO (CONSULTANT): Hansen, Allen & Luce, Inc. OWNER: City of Moab
Consultant: you are directed to make the following changes in the scope of work. All
other terms and conditions of the Task Order not expressly modified hereby shall remain
in full force and effect.
Item (Bid) Description Quantity Unit Unit Cost Total Cost
Change Order # 2 - Detailed Analysis Areas 1 LS $15,613 $15,613
Total Change in Contract $15,613.00
JUSTIFICATION
Scope of Work for Change Order # 1 outlined in letter dated March 9, 2016. This Change Order
addresses drainage problem areas that were identified by the Master Plan in areas along 100
South and Walnut Lane. The consultant is going to perform additional analysis and conceptual
design in these areas so the City can start to budget for future projects and improvements.
The Original Contract Sum was $ 75,000
Net Change by previous Change Orders $ 11,355
The Contract Sum prior to this Change Order was $ 86,355
The Contract Sum will be increased by this Change Order $ 15,613
The new Contract Sum including this Change Order will be $ 101,968
The Contract Time will be adjusted as follows -
Substantial Completion Date N/A
Final Completion Date Additional Ninety (90) days
City of Moab Contractor
David L. Sakrison, Mayor
Attest:
Rachel Stenta, City Recorder
Agenda
Page 64 of 103
HAnsEn
num
&LUCEnc
ENGINEERS
Phillip Bowman, P.E.
City Engineer
City of Moab
217 E. Center St.
Moab, Utah 84532
Subject: City of Moab Storm Water Master Plan - Change Order
Dear Phillip:
SALT LAKE AREA OFFICE
6771 SOUTH 900 EAST
MIDVALE, UTAH 84047
PHONE: (801) 566-5599
FAX: (801) 566-5581
www.hansenallenluce.com
March 9, 2016
Hansen, Allen & Luce, Inc. (HAL) appreciates this opportunity to propose a change order to the City of
Moab Storm Water Master Plan.
During the course of analyzing the City's Storm Water Master Plan it was determined that several
problem areas required a more in depth analysis comparing solution alternatives. The two areas to be
more closely analyzed as part of this change order are Walnut Lane and 100 South. It was determined
that the two separate conceptual designs should be completed as a Change Order to the Storm Water
Master Plan.
SCOPE OF WORK
Task 1—Walnut Lane Storm Drain Conceptual Design
Objective:
■ Determine storm drain design concept required to convey flows along Walnut Lane using the
Walnut Lane Hydrology Memorandum (prepared in May 2015) as a starting point. A
corresponding cost estimate will also be developed.
Statement of Work:
■ General coordination to define project objectives and receive feedback.
■ Review design in Walnut Lane Hydrology Memorandum.
■ Model existing system to determine design flows.
■ Compare flows and hydrologic characteristics between model and the Hydrology Memorandum.
■ Develop solutions with alternatives and model to determine efficacy.
■ Through coordination with the City, select preferred solution.
■ Develop cost estimates for preferred solution.
■ Prepare memorandum with figures.
Task 2-100 South Storm Drain Conceptual Design
Objective:
■ Determine storm drain design concept required develop solutions to drainage issues within the
area around 100 South. A corresponding cost estimate will also be developed.
ENGINEERING EXCELLENCE SINCE 1 9 7 4
Agenda
Page 65 of 103
Phillip Bowman
March 9, 2016
Page 2
Statement of Work:
■ General coordination to define project objectives and receive feedback.
■ Model existing system to determine design flows and deficiency locations (in coordination with
City Staff).
■ Develop solutions with alternatives and model to determine efficacy.
■ Through coordination with the City, select preferred solution.
■ Develop cost estimates for preferred solution.
■ Prepare memorandum with accompanying figures.
Task 3—Meeting and Public Outreach
Objective:
■ Meet to present the completed Memoranda and findings to City Staff. Complete updates to the
website to continue public outreach efforts.
Statement of Work:
■ Deliver the Memoranda to City Staff and present the findings of the two studies.
■ Update the website to include master plan elements and findings from the studies completed as
part of the change orders.
ASSUMPTIONS
The HAL Scope of Work and Engineering Fee have been developed and estimated assuming that the
project will proceed in general conformance with HAL's Change Order. As part of this Scope of Work, the
following assumptions were made. If circumstances arise which cause these assumptions not to be valid,
a change in the Scope of Work and Change Order fee will be necessary:
1. Planning will be at the conceptual level and will determine the general size, shape, slope and
material of the storm drains in order to develop planning level costs.
2. Electronic copies of each memorandum will be provided to the City via email.
3. There will be one (1) meeting with City Staff and two HAL personnel in Moab. This meeting will
be combined with the meeting from Change Order #1, so no additional travel time or expense has
been included with this change order. All other communication will be via phone, email, or video
conferencing.
COST ESTIMATE
We propose completing the work on a time -and -materials basis with a not -to -exceed contract amount.
The following table summarizes our cost estimate.
Task
Task Name
Fee Estimate
1
Walnut Lane Storm Drain Conceptual Design
$5,708
2
100 South Storm Drain Conceptual Design
$5,839
3
Memoranda Delivery and Presentation
$4,066
Total
$15,613
Agenda
Page 66 of 103
Phillip Bowman
March 9, 2016
Page 3
We appreciate this opportunity and are prepared to begin work when the City is ready. We invite you to
contact us if you have any questions about our proposal.
Sincerely,
HANSEN, ALLEN & LUCE, INC.
wtis�
Cord n L. Jones, PE/
Project Engineer
Agenda
Page 67 of 103
HAL PROPOSAL SPREADSHEET
CLIENT: MOAB CITY
PROJECT: Storm Drainage Master Plan - Change Order #2
HA11SEll
ALLEn
& LUCE=
ENGINEERS
Pha Task
Task Activity
Hours Total HAL
Expense Cost with
Billing Principal Sr Prof I Prof I Secretary Total Labor Cost Contingency COMMENT
Period SCJ GLJ JGH MCP Hours Cost & Rate Inc.
I Walnut Lane Storm Drain Conceptual Design
100 Coordinate with City to define project and receive 1 4 2 6 $711.60 $36.00 $822.36
feedback
101 Review design in Walnut Lane Hydrology Memorandum 1 0.5 1.5 2 $212.95 $42.00 $280.45
102 Model existing system to determine design flows 1 4 4 $396.80 $24.00 $462.88
103 Compare hydrology and hydraulics with past 1 1 1 $99.20 $6.00 $115.72
memorandum
104 Develop solutions with alternatives and model 1 4 4 $396.80 $24.00 $462.88
105 Select preferred solution 1 1 4 5 $525.10 $30.00 $610.61
106 Develop cost estimates for preferred solution 1 4 4 $396.80 $24.00 $462.88
107 Prepare memorandum with accompanying figures 1 2 16 18 $1,843.80 $108.00 $2,146.98
199 Quality Control (QC) / Quality Assurance (QA) 1 1 1 2 $300.30 $12.00 $343.53
SUBTOTAL HOURS/UNITS: 1 8.5 36.5 0 46
SUBTOTAL:
8172.00 $1,090.55
II 100 South Storm Drain Conceptual Design
$3,620.80 $0.00
Includes historic aerial imagery purchase
figure preparation, and conference call to Moab
Delivered via email as PDF
$4,883.35 $306.00 $5,708.29 Subconsultant Cost
200 Coordinate with City to define project and receive 1 4 8 $910.00 $48.00 $1,053.80
feedback
201 Model existing system to determine design flows and 1 4 $396.80 $24.00 $462.88
deficiency locaitons
202 Develop solutions with alternatives and model 1 6 $653.40 $36.00 $758.34
203 Select preferred solution 1 5 $525.10 $30.00 $610.61
204 Develop cost estimates for preferred solution 1 4 $396.80 $24.00 $462.88
205 Prepare memorandum with accompanying figures 1 2 18 $1,843.80 $108.00 $2,146.98
299 Quality Control (QC) / Quality Assurance (QA) 1 1 1 2 $300.30 $12.00 $343.53
SUBTOTAL HOURS/UNITS: 1 10 36 0 47
SUBTOTAL: $172.00 $1,283.00 $3,571.20 $0.00 $5,026.20 $282.00 $5,839.02 Subconsultant Cost
Includes discussion with City Staff
figure preparation, and conference call to Moab
Delivered via email as PDF
III Meeting and Public Outreach
300 Deliver and present memoranda to City Staff
1
301 Update website for public involvement component 1
399 Quality Control (QC) / Quality Assurance (QA) 1
SUBTOTAL HOURS/UNITS:
SUBTOTAL:
TOTAL HOURS BY EMPLOYEE:
1 1
12 18
1 4
14
18
4
$455.00 $24.00 $526.90
31 $2,719.10 $186.00 $3,195.61
2 $300.30 $12.00 $343.53
37
Travel included with CO #1, will meet about
Walnut and 100 S following UDOT meeting
Includes updates for MP and inclusion of
elements from the three specific areas above
$172.00 $513.20 $1,388.80 $1,400.40 $3,474.40 $222.00 $4,066.04 Subconsultant Cost
3
22.5
86.5
18
PHASE
TASK
Labor
Direct Exp
Subtotal
SubTotal
Costs
Cost
w/Contingency
I
Walnut Lane Storm Drain Conceptual Design
$4,883.35
$306.00
$5,708.29
$5,708.29
II
100 South Storm Drain Conceptual Design
$5,026.20
$282.00
$5,839.02
$5,839.02
III
Meeting and Public Outreach
$3,474.40
$222.00
$4,066.04
$4,066.04
TOTAL:
$13,383.95
$810.00
$15,613.35
$15,613.35
Filename: H:\Projects\380 - Moab City \04: 00 - storm water master plan\ENG\Project Control\ Change_Order\[Change Order 2 Budget Spreadsheet.xlsmpata Entry - Straight Hours
Page 68 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 12/ 2016
Agenda Item
#: 7-6
Title: Second Reading and Approval of the Corridor Agreement — An Agreement
between the Utah Department of Transportation (UDOT) and the City of Moab for
access management and long-term planning on US-191, Milepost 112.0 to 123.4
Fiscal Impact: None
Staff Presenter: Phillip M. Bowman, P.E., City Engineer
Department: Engineering
Background/Summary: The Utah Department of Transportation (UDOT) has
prepared the US-191 Corridor Preservation Study (the Study) to evaluate current
and future traffic capacity needs, analyze crash data and safety concerns, and
provide for the long-term planning of projects through the study area. The Corridor
Preservation Study examined approximately 11.4 miles of US-191, starting at
milepost (MP) 112.0 near Bridger Jack Mesa Road in San Juan County and
ending at MP 123.4 near Sage Drive in Grand County. As shown on the attached
graphic, approximately 0.6 miles of the study area is contained within the
incorporated limits of the City of Moab.
The Study was completed with input from a Technical Advisory Committee (TAC)
that was led by UDOT Region 4 and the project consultant, Parametrix. The
Committee included representative of Grand County, San Juan County, City of
Moab, School and Institutional Trust Lands Administration (SITLA), the Bureau of
Land Management. The City of Moab was represented by the City Engineer and
the Public Works Director.
A Workshop was held with City Council on March 22, 2016, to review the results of
the Study, and a First Reading of the Corridor Agreement was completed. With
the completion of this Second Reading, the Corridor Agreement is ready for
consideration by the City Council.
Staff Recommendation: Staff recommends approval of the Corridor
Agreement.
Recommended Motion: "I move to approve the Corridor Agreement between
the Utah Department of Transportation and the City of Moab."
1
Agenda
Page 69 of 103
Attachments:
Study Area Graphic
UDOT Corridor Agreement
Agenda
Page 70 of 103
US-191 Corridor Preservation Study
Study Area within City Limits
4
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1,000
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1 inch = 1,000 feet
City of Moab
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Grand County
3,000
CORRIDOR AGREEMENT
U.S. 191: Milepost 112.0 to 123.4
This CORRIDOR AGREEMENT made and entered into this day of
, 2016, by and between the UTAH DEPARTMENT OF
TRANSPORTATION, hereinafter referred to as "UDOT," and SAN JUAN COUNTY,
GRAND COUNTY, AND MOAB CITY, all collectively referred to herein as the
"PARTIES."
RECITALS:
WHEREAS, based on the findings of the U.S. 191 Corridor Preservation Study,
UDOT, SAN JUAN COUNTY, GRAND COUNTY, and MOAB CITY desire to enter into
a CORRIDOR AGREEMENT to plan for the future spacing and location of traffic signals
in the Signal Control Plan and spacing and accesses in a Access Control Plan for U.S.
191, from milepost (MP) 112.0 to MP 123.4;
WHEREAS, in order to manage traffic flow, improve safety, and plan for future
signal and access locations, and other considerations within the corridor as described
herein;
WHEREAS UDOT, SAN JUAN COUNTY, GRAND, COUNTY, and MOAB CITY
agree to enter into this CORRIDOR AGREEMENT to accomplish this common goal.
AGREEMENT:
NOW THEREFORE, based on the recitals above and other good and valuable
consideration, this CORRIDOR AGREEMENT is hereby entered into by the PARTIES
to establish the terms and conditions whereby the CORRIDOR AGREEMENT can be
accomplished, and it is agreed by and between the PARTIES the CORRIDOR
AGREEMENT as follows:
1. Signal Control Plan: The PARTIES adopt the Signal Control Plan and Access
Corridor Control Plan, attached as Exhibit A, maps one through six and
incorporated by reference. The PARTIES agree that traffic signals will only be
installed in accordance with the Signal Control Plan and at those intersections
that meet the minimum traffic signal warrants as defined by the most recently
adopted Utah Manual on Uniform Traffic Control Devices (MUTCD) and a UDOT
field review. The U.S. 191 Corridor Study has identified the location of the
possibility of three new signal locations. They are defined below:
a. U.S. 191 and Old Spanish Trail Arena (milepost 120.6), Future
b. U.S. 191 and Spanish Trail Road (milepost 121.5), Future
c. U.S. 191 and Mill Creek Drive (milepost 123.2), Future
Agenda
Page 72 of 103
2. Access Corridor Control Plan: SAN JUAN COUNTY, GRAND COUNTY, and
MOAB CITY acknowledges that upon development approval, UDOT will require
the consolidation of multiple access points into a single access point and/or the
use of existing or planned streets accessing the U.S. 191 corridor. The following
two access management categories are the approved and accepted categories
for U.S. 191. SAN JUAN COUNTY, GRAND COUNTY, and MOAB CITY
acknowledges that, at UDOT's discretion, access may be denied at any location
for any proposed access based upon the following access management
standards and Utah Administrative Code R930-6:
a. Category 2, System Priority -Rural from MP 112.0 to 120.9. Minimum
street spacing is 1,000 feet, and minimum access spacing is 1,000 feet.
b. Category 4: Regional Priority - Rural from MP 120.9 to 123.4. Minimum
street spacing is 660 feet and minimum access spacing is 500 feet.
3. The following access locations have been identified in the U.S. 191 Corridor
Study with close cooperation with representatives from UDOT, SAN JUAN
COUNTY, GRAND COUNTY, and MOAB CITY. Two public meetings were held
to seek public comment from the general public and property owners regarding
existing and future accesses.
• 1 W, no change anticipated
• 2W, no change anticipated
• 3E, no change anticipated
• 4E, possible relocation to 3E
• 5E, possible relocation to milepost 114.0
• 6W, possible relocation to milepost 114 .0
• 7E, possible relocation to 11 E
• 8E, possible relocation to 11 E
• 9W, no change anticipated
• 10E, possible relocation to 11 E
• 11 E, no change anticipated
• 12E, no change anticipated
• 13W, no change anticipated
• 14E, no change anticipated
• 15E, no change anticipated
• 16E, possible relocation to 15E
• 17W, no change anticipated
• 18E, no change anticipated
• 19W, no change anticipated
• 20W, closed, no future access
• 21 E, closed, no future access
• 22E, no change anticipated
• 23W, no change anticipated
Agenda
Page 73 of 103
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i n i t s t r a n s p o r t a t i o n m a s t e r p l a n t h e C O R R I D O R A G R E E M E N T , a n d p u r s u e t h e
S i g n a l C o n t r o l P l a n a n d A c c e s s C o r r i d o r C o n t r o l P l a n ( a t t a c h e d h e r e t o a s
E x h i b i t A ) i n t h i s C O R R I D O R A G R E E M E N T .
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a c k n o w l e d g e t h a t t h i s C O R R I D O R A G R E E M E N T m a y b e a m e n d e d a t a n y t i m e
w i t h w r i t t e n a p p r o v a l f r o m U D O T , S A N J U A N C O U N T Y , G R A N D C O U N T Y , a n d
M O A B C I T Y t o r e f l e c t c h a n g e s n o t a n t i c i p a t e d . A n y n e c e s s a r y c h a n g e s s h o u l d
n o t d e g r a d e t h e t r a f f i c o p e r a t i o n s o r s a f e t y o f t h e s t a t e h i g h w a y a n d o v e r a l l
t r a n s p o r t a t i o n s y s t e m a s c e r t i f i e d b y a t r a f f i c e n g i n e e r i n g s t u d y p e r f o r m e d b y a
l i c e n s e d e n g i n e e r c e r t i f i e d a n d q u a l i f i e d t o p e r f o r m t h i s a n a l y s i s i n t h e S t a t e o f
U t a h .
6 . F o r a n y i s s u e s n o t a n t i c i p a t e d i n t h e U . S . 1 9 1 C o r r i d o r S t u d y , U D O T , S A N J U A N
C O U N T Y , G R A N D C O U N T Y , a n d M O A B C I T Y w i l l w o r k t o g e t h e r f o r a r e s o l u t i o n
i n c o m p l i a n c e w i t h U t a h A d m i n i s t r a t i v e C o d e R 9 3 0 - 6 . I f U t a h A d m i n i s t r a t i v e
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u n l e s s a m e n d e d .
7 . T h i s C O R R I D O R A G R E E M E N T c a n n o t b e a l t e r e d o r a m e n d e d , e x c e p t p u r s u a n t
t o a n i n s t r u m e n t i n w r i t i n g s i g n e d b y e a c h o f t h e p a r t i e s .
8 . I f a n y t e r m o r p r o v i s i o n o f t h i s C O R R I D O R A G R E E M E N T o r a p p l i c a t i o n t o a n y
p e r s o n o r c i r c u m s t a n c e s h a l l , t o a n y e x t e n t , b e i n v a l i d o r u n e n f o r c e a b l e , t h e n t h e
r e m a i n d e r o f t h i s C O R R I D O R A G R E E M E N T s h a l l n o t b e a f f e c t e d a n d e a c h
t e r m , c o n d i t i o n a n d p r o v i s i o n o f t h i s C O R R I D O R A G R E E M E N T s h a l l b e v a l i d
a n d e n f o r c e d t o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , s o l o n g a s r e m o v i n g t h e
s e v e r e d p o r t i o n d o e s n o t m a t e r i a l l y a l t e r t h e o v e r a l l i n t e n t o f t h i s C O R R I D O R
A G R E E M E N T .
9 . T h e f a i l u r e o f a p a r t y t o i n s i s t u p o n s t r i c t p e r f o r m a n c e o f a n y p r o v i s i o n s o f t h i s
C O R R I D O R A G R E E M E N T s h a l l b e c o n s t r u e d a s a w a i v e r f o r f u t u r e p u r p o s e s
w i t h r e s p e c t t o a n y s u c h p r o v i s i o n o r p o r t i o n . N o p r o v i s i o n o f t h i s C O R R I D O R
A G R E E M E N T s h a l l b e w a i v e d u n l e s s s u c h w a i v e r i s i n w r i t i n g a n d s i g n e d b y t h e
p a r t y a l l e g e d t o h a v e w a i v e d i t s r i g h t s .
A g e n d a
P a g e 7 6 o f 1 0 3
10. Each undersigned represents and warrants that each has been duly authorized
for all necessary action, as appropriate, to execute this CORRIDOR
AGREEMENT for and on behalf of the respective parties. This CORRIDOR
AGREEMENT may be executed in any number of counterparts, each of which
shall be deemed an original, but all of which, together, shall constitute one and
the same instrument. A faxed or electronically transmitted "pdf" signature shall be
deemed an original for all purposes.
IN WITNESS WHEREOF, the parties hereto have caused this CORRIDOR
AGREEMENT to be executed by their duly authorized officers as of the day and year
first above written.
Agenda
Page 77 of 103
CITY OF MOAB, a Municipal Corporation of the State of Utah
David Sakrison, Moab City Mayor Date
ATTEST:
Rachel Stenta, Moab City Recorder Date
(Impress Seal)
Chris McAnany, Moab City Attorney Date
(Impress Seal)
Agenda
Page 78 of 103
County of Grand, a County of the State of Utah
Elizabeth Tubbs, Grand County Council Chair Date
ATTEST:
John Cortes, Grand County Recorder Date
(Impress Seal)
Andrew Fitzgerald, Grand County Attorney Date
(Impress Seal)
Agenda
Page 79 of 103
County of San Juan, a County of the State of Utah
Phil Lyman, San Juan County Chair Date
ATTEST:
David Carpenter, San Juan County Recorder Date
(Impress Seal)
Kendall Laws, San Juan County Attorney Date
(Impress Seal)
Agenda
Page 80 of 103
RECOMMENDED FOR APPROVAL: UTAH DEPARTMENT OF TRANSPORTATION
Robert Dowell, UDOT Region Four Operations Engineer Date
Rick Torgerson, UDOT Region Four Director Date
Contract Administrator, UDOT Comptroller's Office Date
APPROVED AS TO FORM:
Renee Spooner, Assistant Attorney General Date
Agenda
Page 81 of 103
Exhibit A: Sheets 1-6, Signal Control Plan and Access Corridor Control Plan
Agenda
Page 82 of 103
Page 83 of 103
cc
c
a)
Q
Agenda
Page 84 of 103
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 121 2016
/
Agenda Item
#: 7-7
Title: Approval of the Federal Aid Agreement between the Utah Department of
Transportation and the City of Moab for the 2016 Safe Routes to School project
Fiscal Impact: $25,184 for the required City match of 6.77%
Staff Presenter: Phillip M. Bowman, P.E., City Engineer
Department: Engineering
Background/Summary: On September 22, 2015, the Moab City Council
authorized City staff to apply for a 2016 Safe Routes to School Infrastructure
Grant. The grant application focused on sidewalk and pedestrian ramp
improvements in two (2) areas of the City, the first being in the neighborhood north
and west of Helen M. Knight Elementary School, and the second being along 100
East Street adjacent to the Grand County Middle School. In the months following,
City staff was alerted that our grant application had been short listed for further
evaluation and consideration, and we learned in mid -December that our
application had been selected for funding in 2016.
The Utah Department of Transportation (UDOT) Region 4 office in Richfield will
administer this project, and a UDOT Project Manager has been assigned. One of
the first tasks undertaken by the Project Manager is to complete the Federal Aid
Agreement (FAA) for the project between UDOT and the City of Moab. The FAA
defines the total amount of funding available for the project as $372,000, with the
amount of federal aid funding capped at $346,816 and the amount of the City's
local match set at $25,184. As standard with all UDOT federal aid agreements, if
the total project cost exceeds the $372,000 of funding available, then the City of
Moab will be responsible for all additional costs above that amount.
The City Attorney has reviewed the FAA and has approved the form and content.
If the FAA is approved, City staff will begin to work closely with the UDOT Project
Manager to select an engineering consultant and complete the preliminary and
final design of the project. It is anticipated that construction of the project will be
complete in either late 2016 or early 2017.
Staff Recommendation: Staff recommends approval of the Federal Aid
Agreement between UDOT and the City of Moab for the 2016 Safe Routes to
School project.
1
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Page 85 of 103
Recommended Motion: "I move to approve the Federal Aid Agreement
between the Utah Department of Transportation and the City of Moab for the 2016
Safe Routes to School project."
Attachments:
Federal Aid Agreement
Agenda
Page 86 of 103
1-7D:77'
PARTNERS uocr d
FORSUCCE55 of 3
�/I Keeping cosh Awf:mg
State of Utah
Department of Transportation
u dcl.ule15.00 V,90enlpnw InmMv
Federal Aid Agreement
for Local Agency Project
City of Moab - Phillip Bowman
Maximum Project Value
Authorized
CFDA No. 20.205
$372,000
Highway Planning and Construction
PIN Number
Project Number
Agreement Number
14340
F-R499(277)
(Assigned By Comptrollers)
FINET Number
PIN Description
54667
Moab Safe Routes to School
FMIS Number
Date Executed
F011762
This Agreement is entered into this day of , 20_, by and between the Utah Department of
Transportation ("UDOT") and City of Moab "Local Agency(ies)", a political subdivision(s) of the State of Utah.
The (City/County) has a project that will receive financing from federal -aid highway funds. The Project consists of
Moab Safe Routes to School, located at City of Moab and identified as project number F-R499(277);
Pursuant to 23 CFR Section 635.105, UDOT has the responsibility to oversee the federal aid projects to ensure
adequate supervision and inspection so the projects are completed in conformance with the approved plans and
specifications, including compliance with all federal requirements; and
This Agreement describes the respective roles and requirements of UDOT and the City/County to ensure
compliance with the federal requirements for the receipt of federal funding for the Project.
State Wide Transportation Improvement Program STIP 2016 - 2019
Fund'
Prior
2016
2017
2018
2019
Total
Fed Aid
State
Other
Pct
TAP_FLEX
$0
$372,000
$0
$0
$0
$372,000
$346,816
$0
$25,184
6.77%
Total:
$0
$372,000
$0
$0
$0
$372,000
$346,816
$0
$25,184
6.77%
Revised 3-16-15
Agenda
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Page 87 of 103
AGREEMENT
Now, therefore, the parties agree as follows:
I. Description of the Project.
II. UDOT's Roles and Responsibilities on a Federally Funded Local Government Project as follows:
A. Oversee compliance with federal and state regulations.
B. Ensure transportation project oversight as outlined in 23 CFR 635.105.
C. Assign a UDOT Project Manager to:
1. Assist the Local Government Project Manager to monitor scope, schedule, budget, and help track
expenditures during all phases of the project.
2. Assist in project risk monitoring by reviewing and discussing identified risks and mitigation efforts.
3. For projects approved through the Wasatch Front Regional Council (WFRC), assist in early coordination
with UDOT's Environmental staff during preparation of the environmental document.
4. Prepare and process the federal aid agreement before project initiation.
5. Help administer consultant qualifications -based selection, negotiation of contract, and contracting process
for all phases of the Project using the UDOT Consultant Services selection process.
6. Assist the local agency to process and approve Consultant Pay Requests.
7. Coordinate and participate in design review meetings to ensure the federally -approved, UDOT design
process is followed.
8. Coordinate to ensure ongoing communication with the local project sponsor.
9. Notify the Local Government that the match, betterment or other funding to UDOT is due.
10. Assist the Local Agency in preparing and executing UDOT Standard Utility Reimbursement Agreements
as required.
11. Coordinate betterment items and finalize agreements prior to construction advertising.
12. Assist with the federally -approved construction advertising and award processes through the UDOT
construction advertising and award process.
13. Coordinate with the Local Project Manager to review and recommend change orders for approval.
14. Coordinate the UDOT project closeout process.
III. Local Agency Roles and Responsibilities on a Federally Funded Local Government Project.
The Local Agency shall manage the Project in compliance with federal and state laws and regulations. The
Local Agency shall monitor the quality of work being performed on the Project and daily activities and issues with
the consultants.
A. The Local Agency shall assign a representative to serve as the Local Project Manager to:
1. Research, understand, and take responsibility for federal requirements by its acceptance of federal funds.
2. Coordinate with the UDOT Project Manager concerning the funding.
3. Work with organizations (MPO's, etc.) for funding and expenditure time -frames, scope issues and delivery
schedule.
4. Manage the day-to-day activities of the Project as follows:
a. Consultant and professional services used on the Project.
b. The Local Agency shall recommend and approve consultant pay requests.
c. Project scope, schedule, budget, and quality.
d. Coordination of details, decisions and impacts with the local jurisdiction's community councils,
commissions, legal counsel, department heads, political leads, engineering and public works
departments, etc.
e. Coordination with the assigned UDOT Project Manager.
f. Project risk monitoring by reviewing and discussing identified risks and mitigation efforts.
g. Monitor project schedule and progress of all project tasks- to ensure a timely delivery of the project.
h. Schedule discussion should be held in all preconstruction and construction project progress meeting.
i. Oversee project compliance with federal and state transportation project processes. These
responsibilities include (but are not limited to):
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1) Participate in the federally approved UDOT consultant qualifications -based selection,
negotiation of contract, and contracting process for all phases of the project.
2) Participate as the active lead in project team meetings as well as all field and plan reviews.
3) Ensure NEPA Environmental clearances and approvals are obtained.
4) Ensure current AASHTO, MUTCD, and UDOT design standards are met, or if not, ensure all
design exceptions, waivers or deviations are obtained from UDOT and have the necessary
signatures in place.
5) Ensure and certify that right of way acquisitions follow the federal Uniform Act and comply
with state right of way acquisition policy, including rules, and meet all Project right of way
commitments.
6) Ensure construction standards and specifications are met.
7) Oversee project construction management operations, progress, documentation and quality
inspection to meet state and federal contract administration requirements.
j. Coordinate with utilities to minimize project impacts and ensure needed relocations have the proper
documentation, easements and agreements in place. The Local Agency shall provide to UDOT
Region Utility Coordinator the Project utility certification prior to construction advertising. All utility
agreements must follow the UDOT standard Utility agreement format and process.
k. Provide right of way certification verifying all required right of way has been purchased prior to
advertising.
I. Ensure required documentation is in place before submitting the advertising package to UDOT for
advertising through its federally -approved process.
m. Coordinate with the UDOT Project Manager and Comptroller's Office to deposit the local match and
betterment funds as outlined below in Section IV.
n. Approve the final advertising package and obtain local signature approval advertisement.
o. Review the abstract of bids and recommend to the UDOT Project Manager award of the project.
The Local Agency may decline to recommend award for the following reasons: Lack of funding to
cover project costs as bid, or cancelling the project.
p. Attend Construction Coordination meetings and coordinate with the Consultant Resident Engineer
(RE).
q. Review all construction change orders for approval and submit them to UDOT Project Manager for
review and processing.
r. Review the project budget for changes related to change orders, quantity overruns, incentives, fuel
and asphalt adjustments, etc.
s. Ensure materials comply with the current UDOT Materials Testing and Acceptance Manual and the
UDOT Minimum Sampling and Testing Requirements.
t. Assist to provide all documentation needed for construction project close out including Buy America
certification.
u. Coordinate the project close out process by timely closing all open contracts and agreements.
This list of roles and responsibilities is not comprehensive but describes the general roles of the Local Agency.
IV. Funding. Upon signing this agreement, the Local Agency agrees to pay its estimated matching share in
phases when requested by UDOT within 30 days. Phases typically include environmental, design, right of way
and construction. The local match for this project is represented by the percentages of the Total Project Value
shown below. In addition the Local Agency agrees to pay 100% of the overruns that exceed $372,000 and any
ineligible costs to UDOT.
The Local Agency shall be responsible for all costs associated with the project which are not reimbursed
by the federal government. For a Joint Highway Committee project, the federal participation for construction
engineering costs is limited to 20 percent of the construction contract costs. No costs are eligible for federal aid
reimbursement until authorized by the FHWA through Form R-709, Request for Federal Aid Project Approval,
separate from this Local Agency Agreement.
Local Agency betterments are ineligible for Federal Funding. The Federal Aid Agreement must be
modified to incorporate the additional funding for the betterments that are included after the execution of this
Agreement. The Local Agency will advance the funds for the betterments to UDOT prior to the construction
award.
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For the specific funding for the project, see page 1, Statewide Transportation Improvement Program
(STIP).
UDOT will request payment of matching shares and overruns through an email that will be sent to Phillip
Bowman at PBOWMAN@MOABCITY.ORG, the Local Agency Contact. The Local Agency shall pay within 30
days after each payment request. The Local Agency shall make the check payable to the Utah Department of
Transportation referencing the project number above and mail to UDOT Comptroller's Office, 4501 South 2700
West, Box 1415010, Salt Lake City, Utah 84114-1510.
Funds requested beyond the amount described in this Agreement will require execution of a Federal Aid
Agreement Modification by the parties.
If the project has cost overruns, the Local Agency shall pay the additional amount to UDOT within 30
days of receiving the invoice. Should the Local Agency fail to reimburse UDOT for costs that exceed the federal
reimbursement, federal funding for other Local Agency projects or B&C road funds may be withheld until payment
is made in addition to any other remedies available.
If the Local Agency's advanced amount exceeds its share of project cost, UDOT will return the amount of
overpayment to the Local Agency upon financial closure of the project.
If there are any unexpended Federal Funds remaining on the project, the funds will be returned to the
funding source that they originated (MPO, etc) and reprogrammed.
UDOT Comptroller shall provide the Local Agency with a quarterly statement reflecting a cost summary
for the project.
V. Local Agency's Reimbursement Claims. The Local Agency shall bill UDOT for eligible federal aid project
cost incurred after FHWA phased approval for authorization to proceed (form R709) and in conformity with
applicable federal and state laws. Authorized Local Agency reimbursement claims should be submitted to UDOT
Project Manager within 30 days of cost incurrence. Reimbursements to the Local Agency for right of way claims
are classified as a pass -through of Federal funds from UDOT to the Local Agency. Expenditures by the Local
Agency for general administration, supervision, and other overhead shall not be eligible for federal participation
unless an indirect cost plan has been approved annually by the Federal government. Payments to
contractors, consultants, utility companies, etc will be made from UDOT directly to those entities instead of the
funds passing through the Local Agency.
The Local Agency shall comply with 23 CFR Section 710.203 for FHWA reimbursement requests of real
property acquisitions. A Local Agency shall not request reimbursement for excess acquisitions which are not
eligible for FHWA reimbursement under 23 CFR Section 710.203 http://www.gpoaccess.gov/cfr/retrieve.html.
VI. Federal Aid Project Compliance. Local Agency shall comply with Title 23, USC, 23 CFR, 2 CFR Part 200, ,
UDOT Local Government and State Aid Project Guide, UDOT's Right of Way Operational Manual and the Federal
Aid Project Agreement between UDOT and Federal Highway Administration concerning federal aid projects.
They will also follow the Local Government Design and Process Manuals.
VII. Project Authorization for Federal Aid. The Local Agency, through UDOT, must obtain an Authorization to
proceed from FHWA before beginning work on any federal aid project. Federal funds shall not participate in costs
incurred prior to the date of authorization. The Local Agency will work with the Project Manager to establish a
project end date. Any expenses incurred after the project end date will not be eligible for Federal reimbursement
and the Local Agency_will be required to pay 100% of those costs. FHWA authorizes the funding in separate
phases including environmental, design, ROW, and construction.
Vlll.lndemnity clause. Local Agency agrees to hold harmless, defend and indemnify the State of Utah, UDOT,
its employees and agents (Indemnitees) from and against all claims, suits and costs, including attorneys' fees for
injury or damage of any kind, arising out of this Project. This clause is intended to include but not be limited to:
Indemnitees own negligence unless arising out of Indemnitee's sole negligence, and any failure to inspect,
discover, correct, or otherwise address any defect, dangerous condition or other condition created by or resulting
from this Project.
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Any periodic plan and specification review or construction inspection performed by UDOT arising out of
the performance of the Project does not relieve the Local Agency of its Project duties, including its duty to
indemnify, or its duty to ensure compliance with applicable standards.
IX. Single Audit Act. The Local Agency, as a sub -recipient of federal funds, shall adhere to the Federal Office
of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit
Organizations, http://www.whitehouse.gov/omb/circulars/a133/a133.html. A sub -recipient who expends $750,000
or more in federal awards from all sources during a given fiscal year shall have a single or program -specific audit
performed for that year in accordance with the provision of OMB Circular A-133. Upon conclusion of the A-133
audit, the Local Agency shall be responsible for ensuring that a copy of the report is transmitted to the Utah
Department of Transportation, Internal Audit, 4501 S 2700 W, Box 148230, Salt Lake City, Utah 84114-8230.
X. Maintenance. The Local Agency shall properly maintain and restore each type of roadway, structure and
facility as nearly as possible in its original condition as constructed or improved in accordance with state and
federal requirements.
XI. Utilities. The Local Agency shall notify and cooperate with utility companies having facilities in the project
limits in accordance with Utah Code Section 54-3-29. The Local Agency shall follow the standard UDOT utility
agreement process including signatures by UDOT, utility, and the Local Agency.
The Local Agency shall certify, in accordance with 23 CFR Section 645.107(c), that utility relocation
reimbursements to be made in accordance with the provisions of 23 CFR Section 645.107(a) do not violate the
terms of a use and occupancy agreement, or legal contract, between the utility and the Local Agency, or are
solely for the purpose of implementing safety corrective measures to reduce the roadside hazards of utility
facilities to the highway use as provided in 23 CFR Section 645.107(k).
The Local Agency shall determine reimbursement eligibility for identified relocations based on Local
Agency Franchise Agreement or Ordinance. If not reimbursable, submit a written statement to UDOT that the
Local Agency is "legally unable to reimburse the utilities" for relocation or protection work as part of the project.
Utility relocations deemed to be reimbursable will be performed in accordance with 23 CFR Section 645, Utilities,
Subpart A, and are subject to 23 CFR Section 635.410, Buy America Requirements.
In accordance with 23 CFR Section 645.209 (g), the Local Agency will provide a degree of protection to
the highway that is equivalent to or more protective than Utah Administrative Rule 930-7, Utility Accommodation
Rule.
XII. Availability of Records. For a period not less than three (3) years from the date of final voucher, the Local
Agency accounting records pertaining to the federal aid project are to be kept available for inspection and audit by
the state and federal government, or furnished upon request.
XIII. Right of Way. The Local Agency shall acquire all the required right of way for the Project in compliance
with 23 CFR Section 710.309, 49 CFR Part 24 and UDOT Right of Way Operations Manual. The Local Agency
shall use the right of way module in ePM for acquisitions. Once all the necessary right of way is acquired, the
Local Agency shall obtain UDOT's certification. All the necessary right-of-way must be obtained before the
project is advertised. No limitations concerning right -of- way shall be allowed. For UDOT right-of-way
certifications required for advertising access the following:
http://www.udot.utah.qov/main/f?p=100:pg::::1:T,V:808,34728.
For real property disposals the Local Agency shall comply with 23 CFR Sections 710.409 and 710.403.
The Local Agency should have property management records, which identify inventories of real property
considered excess to project needs. If a Local Agency determines that real property initially acquired as part of
the project is declared excess and disposed of the Local Agency must comply with 23 CFR Sections 710.409 and
710.403. These sections require that the Federal share of net income from the sale or lease of real property
acquired with Federal assistance be used for Title 23 eligible projects. Refer to
http://www.gpoaccess.gov/cfr/retrieve.html for additional information. The Local Agency shall deposit the net
proceeds from the sale or lease with UDOT to be applied towards a Title 23 eligible project as authorized by the
appropriate metropolitan planning organization or the Joint Highway Committee.
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XIV. Change in Scope and Schedule. Local Agency recognizes that if a project scope changes from the
original intent of the project application, the project will need to be re-evaluated by the responsible agency that
programmed the project (i.e, MPO, JHC). Such a review may result in approval of the scope change, removal
from the program, or adjustment in the federal aid funds programmed for the project.
Local Agency is responsible for the schedule of the project. If the project cannot progress as
programmed, the responsible programming agency may advance other projects and require the project to wait for
next available funding.
Any change orders required to meet the terms and conditions of the construction contract will be initiated
by UDOT. UDOT will notify the Local Agency of any such change orders and obtain the Local Agency's consent if
the change order increases the cost of the project. The Local Agency shall be responsible for 100% of the costs
of all change orders on the Project not reimbursed by FHWA.
XV. UDOT Service Costs. UDOT may provide expertise in project management, contract preparation, design
plan reviews, advertising, construction materials verification/certification, technical assistance, engineering
services or other services as needed. This includes costs for auditing consultant contracts that can be up to 0.5%
of the contract costs. Appropriate charges for these costs will be incurred by the project and included in the
overall project costs.
XVI. Additional Contracting Party. If the Local Agency desires to be an additional contracting party and an
additional bondholder or obligee on the performance bond for Class B and C roads, a signed letter on official
letterhead by the governing body of the Local Agency shall be an attachment to this Federal Aid Agreement. This
provision applies only to federally funded projects and only on B and C roads.
XVII. Termination. This agreement may be terminated as follows:
1. By mutual agreement of the parties, in writing.
2. By either UDOT or the Local Agency for failure of the other party to fulfill their obligations as set forth in the
provisions of this agreement. Thirty day written notice to terminate the Agreement will be provided to the
other party describing the noncompliance of the Agreement. If the noncompliance is not remedied within
the thirty day period, the Agreement shall terminate. However, if UDOT believes that the Local Agency is
violating the Agreement that may result in harm to the public, inappropriate use of federal funds or if the
Federal Highway Administration requests immediate termination, UDOT may terminate the Agreement
without giving the thirty day notice.
3. By UDOT for the convenience of the state upon written notice to the Local Agency.
4. By UDOT, in the event that construction of the project for which this design engineering is undertaken is
not started by the close of the fifth fiscal year following the fiscal year in which this agreement is executed.
In the event of termination, the Local Agency shall pay all of UDOT's costs referenced in paragraph XV regardless
of whether the Project is constructed.
XVIII. Miscellaneous.
1. This Agreement cannot be altered or amended, except pursuant to an instrument in writing signed by each
of the parties.
2. If any term or provision of this Agreement or application to any person or circumstance shall, to any extent,
be invalid or unenforceable, then the remainder of this Agreement shall not be affected and each term,
condition and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law,
so long as removing the severed portion does not materially alter the overall intent of this Agreement.
3. The failure of a party to insist upon strict performance of any provisions of this Agreement shall not be
construed as a waiver for future purposes with respect to any such provision or portion. No provision of this
Agreement shall be waived unless such waiver is in writing and signed by the party alleged to have waived
its rights.
4. Each undersigned represents and warrants that each has been duly authorized for all necessary action, as
appropriate, to execute this Agreement for and on behalf of the respective parties
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5. The parties shall not, by this Agreement nor by any act of either party, be deemed principal and agent,
limited or general partners, joint ventures or to have any other similar relationship to each other in the
conduct of their entities.
XIX. Content Review
Language content was reviewed and approved by the Utah AG's office on March 16, 2015.
LOCAL AGENCY Utah Department of Transportation
By
Date
City of Moab Official
By
Region Director
Date
UDOT Comptroller
By
Comptroller's Office
Date
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Consultant Services
Federal Aid Agreement Review/Approval Routing Form
STATE OF UTAH
UTAH DEPARTMENT OF TRANSPORTATION
ENGINEERING SERVICES
Project No.: F-R499(277)
PIN Description: Moab Safe Routes to School
TODAY'S DATE
PM REQUEST DATE
FEDERAL AID
AGREEMENT NO.
2/29/2016
2/29/2016
PIN No.: 14340
FINET Prog Code No.: 54667
UDOT Project Manager
UDOT Contract Administrator
Troy C. Torgersen
210 West 800 South
Richfield, UT 84701
(435)896-1303
ttorgersen@utah.gov
Michael R. Butler
PO Box 148490
Salt Lake City Utah 84114-8490
(801)965-4419
michaelbutler@utah.gov
Local Government
City of Moab
217 E. CENTER
Moab, UT 84532
Phillip Bowman, (435) 259-4941
PBOWMAN@MOABCITY.ORG
Project Value
$372,000
Federal Match
$346,816
Local Government Match
$25,184
State Match
$0
Please print two single sided copies and route for review/approval to the individuals listed below, using the contact
information above. Please sign where appropriate on page #1 in the document before forwarding to the next individual on
the list. Please route in the following order:
Routing Sequence
Date
1
Sent to Local Government
2/29/2016
2
Review/Approved Local Government
3
Review/Approved UDOT Region Director (c/o UDOT PM)
4
Consultant Services
5
Sent to UDOT Comptroller
6
Review/Approved UDOT Comptroller
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AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 121 2016
/
Agenda Item
#: 7-8
Title: Approval of a Purchasing Exception for Aqua -Aerobic Systems, Inc. for the
design of equipment at the new wastewater treatment plant
Fiscal Impact: $30,000
Staff Presenter(s): Phillip M. Bowman, P.E., City Engineer
Department: Engineering
Background/Summary: The Final Design of the new wastewater treatment
plant is progressing and is over forty (40) percent complete. The City's
engineering consultant, Bowen Collins & Associates (BCA) is working closely with
individual equipment manufacturers to complete the product specifications of
major components of the plant, and allow items with long lead times for delivery to
be planned for. A Letter of Intent for Aqua -Aerobic Systems, Inc. was approved by
the City Council on January 25, 2016, to allow BCA to continue their work with this
supplier for the Sequencing Batch Reactor (SBR) process equipment that Aqua -
Aerobic is intended to provide at the new wastewater treatment plant.
As this coordination has proceeded, BCA and Aqua -Aerobic have identified an
opportunity for the City to develop a more thorough design of the equipment and a
better bid package for contractors to provide bids on the equipment. If this
purchasing exception is approved, the City will pay $30,000 directly to Aqua -
Aerobic to develop the final equipment design and product specifications for the
bid package documents that will allow contractors to bid the equipment more
accurately. If the purchasing exception is not approved (which is acceptable as
well), the contractors bidding the project will still provide a bid for this equipment.
In that case, the bids received for this equipment will likely be higher due to the
lesser amount of information known, and will reflect that the contractor awarded
the job will pay Aqua -Aerobics this same or similar amount ($30,000) during the
equipment procurement and submittal approval process after the selected
contractor receives the Notice of Award for the project.
In either case of the purchasing exception being approved or not, the City will get
the same equipment that meets our needs for the new wastewater treatment plant.
If the purchasing exception is approved, the City will effectively reduce our risk
through the bidding and equipment procure processes. The City should receive
better bids from contractors on this equipment, and should also have the
1
Agenda
Page 95 of 103
opportunity to accelerate the equipment procurement time frame which could
lessen the overall construction time of the new plant.
The wastewater treatment plant project remains on schedule to complete the Final
Design late in calendar year 2016, begin construction of the new plant in early
2017, and commission the new plant for full operation in early to mid-2018.
Options: The Council may approve, deny, or postpone the item.
Staff Recommendation: Staff recommends approval of the Purchasing
Exception for Aqua -Aerobic Systems, Inc. for the design of equipment at the new
wastewater treatment plant.
Recommended Motion: "I move to approve the Purchasing Exception for Aqua -
Aerobics Systems, Inc. for the design of equipment at the new wastewater
treatment plant."
Attachment:
Letter from Aqua -Aerobics Systems, Inc., with "Authorization to Prepare
Engineer's Submittals" form
Agenda
Page 96 of 103
AQUA -AEROBIC SYSTEMS, INC.
Parineiing for Solutions
March 8, 2016
Correspondence ID#: AAL-34182
Bowen Collins & Associates, Inc.
Attn: Bob Mayers
180 West Election Rd., Suite 150
Draper, Utah 84020
Project: MOAB UT
RE: AQUA -AEROBIC SYSTEMS DESIGN #143057, REV. 2
Aqua -Aerobic Systems would be willing to begin the preparation of engineer's
submittal data in the absence of a firm purchase order if we are provided with the
following "Authorization To Prepare Engineer's Submittals" form. As each project is
custom engineered, it is our company policy in the absence of a firm purchase order
to obtain a commitment for payment for the engineer's submittal data in the
event we are not awarded an order. If you elect to authorize Aqua -Aerobic Systems
to proceed with preparation of engineer's submittal data, please sign and return the
authorization form. Please note, if agreement is not reached on the terms and
conditions of sale, Aqua -Aerobic Systems reserves the right to halt further proceeding
on this transaction, without liability to Aqua -Aerobic Systems.
If you have any questions, please don't hesitate to contact either our local
representative, listed below, or me. We look forward to working with you towards the
successful completion of this project.
Sincerely,
AQUA -AEROBIC SYSTEMS, INC.
Tatiana Mazzei
Project Applications Engineer
cc: Davidson Sales and Engineering,
Paul Mora
Aqua -Aerobic Systems, Inc.,
Steve Stanish
Bowen Collins & Associates, Inc.,
Boris Petkovic, P.E.
Jeff Beckman
Aeration & Mixing I Biological Processes
Filtration
Membranes
Process Control & Monitoring I Aftermarket Parts & Services
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Page 97 of 103
6306 N. Alpine Rd. Loves Park, IL 61111-7655g p 815.654.2501 f 815.654.2508 www.aqua-aerobic.com
Page 2 of 2
March 8, 2016
AUTHORIZATION TO PREPARE ENGINEER'S SUBMITTALS
MOAB UTAH - AASI DESIGN #143057 R-2 dated FEBRUARY, 8 2016
Return the completed form Attention: Donnelle Herron at Aqua -Aerobic Systems,
Email: dherron@aqua-aerobic.com or Fax # 815/654-8258
Aqua -Aerobic Systems is herein authorized to begin preparation of engineer's
submittal data for the referenced project. We agree to pay Aqua -Aerobic Systems
the total sum of $30,000 for preparation of engineer's submittal data in the event a
purchase order with mutually agreed upon terms and conditions for the complete
project is not received by Aqua -Aerobic Systems within 30 days of Aqua -Aerobic
Systems' transmittal of the submittal data. Based on the current schedule, we
anticipate transmittal of the submittals in 4-6 weeks from our receipt of this
signed agreement. In the event Aqua -Aerobic Systems has not received a firm
purchase order at the time of record submittal transmittal, Aqua -Aerobic Systems will
invoice for submittals payable Net 30 from the invoice date. Provided a firm
purchase order is received, the cost of the engineer's submittals shall become
an integral part of the total purchase price.
Company Name
Authorized Signature
Signatory's Name & Title Date
PROVIDE A TOTAL OF SETS OF ENGINEER'S SUBMITTAL DATA
FOR TRANSMITTAL TO THE FOLLOWING ADDRESS/PERSONNEL:
Company Name
Courier Address
City, State, Zip (required)
Phone: Fax:
Email:
Contact Name
Aeration & Mixing I Biological Processes
Agenda
Filtration
Membranes
Process Control & Monitoring I Aftermarket Parts & Services
Pa e 98 of 103
6306 N. Alpine Rd. Loves Park, IL 61111-7655g p 815.654.2501 f 815.654.2508 www.aqua-aerobic.com
MOAB CITY COUNCIL MEETING
April 12, 2016
Agenda item
#: 7-10
Title: Donation of found property bicycles to School District for bike rodeo in May
2016.
Fiscal Impact: N/A
Staff Presenter(s): Cindy Montague
Department: Police
Applicant: N/A
Background/Summary: There are 17 bikes currently in inventory to be
donated. The process is complete, as required by the State of Utah, code
77-24a-5.
Options: Approve, Deny, or Table
Staff Recommendation: Donate bicycles to non-profit organization, Grand
County School District, which in turn with work with Western Spirit Cycling and
Moab Classic Bike shops. Contact has been made with Scott Crane from the
school district, who has agreed to be the representative for this endeavor. If
approved, Pierre from Moab Classic Bikes and Don from Western Spirits Bike will
coordinate staff to get the bikes in working and safe condition to donate to the
children in the Moab community at the bike rodeo in May.
Recommended Motion: Click here to enter text.
Attachment(s):
Pursuant to Utah State Code Section 77-24a-5, the Moab City Police Department has the
following Bicycles and Miscelllaneous items as Found/Recovered Property. Contact us
at 435-259-8938, within 8 days, to identify the items, or they will be disposed of on or
after January 31, 2016.
Agenda
Page 99 of 103
Thruster Rage Bike, Orange/Black in color, E47018
Huffy Kolo RochCreek Bike, Black/Red in color, #E72549
Schwinn Majestic Bike, Red in color, #E76573
Schwinn Bike, Gray in color, #E106052
Mongoose Outer Limit, Blue/Silver in color, #E93636
Cannondale V500 Bike, Black in color, 93638
No Rules Model 18 Bike, Lime Green/Black in color, #E112008
Unknown Brand Bike, Pink in color, #E93641
Unknown Brand Bike, Hot Pink w/Green Rims, #E111014
Roade Bike, Gray in color, #E111024
Specialized Hardrock Sport, Silver in color, #E112036
Roadmaster Sport, Silver/Rusted in color, #E106526
Unknown Brand Mountain Bike, White/Blue in color, #E106529
Genesis V2100 21 Speed, Black/White in color, #E112041
Pursuant to Utah State Code Section 77-24a-5, the Moab City Police Department has the
following Bicycles and Miscellaneous items as Found/Recovered Property. Contact us at
435-259-8938, within 8 days, to identify the items, or they will be disposed of on or after
March 31, 2016.
Black/White Shimano Suspension 21 Speed Bike, #E112041
Black Mongoose Mtn Bike, #E111046
Spray painted white (originally red), Unknown brand/model, #112073
Agenda
Page 100 of 103
f
MOAB CITY COUNCIL MEETING
April 12, 2016
/ /
Agenda. ltem
#: 7-10
[Title: Approval of Proposed Resolution #11-2016 — A Resolution Amending the
Moab Personnel Policies and Procedures Manual
Fiscal Impact: cost will be addressed in the FY 2016-2017 budget
Staff Presenter(s): Rebecca Davidson, City Manager
Department: Administration
Applicant: n/a
Background/Summary: With the departure of our Public Works Director, the
Mayor and I discussed the position as it is currently written with its
responsibilities. This position is currently noted in our personnel manual as a
mayoral appointment as shown in the attachment.
From that discussion, the Mayor and I agreed that the position should be "split"
into two (2) positions: Utilities Director, and Streets and Facilities Director.
The Utilities Director would focus on sewer, water, storm drainage, and sewer
treatment. The Streets and Facilities Director would manage streets, parks,
facilities and safety. With the amount of work expected in the area of
maintenance and operations, I believe this to be prudent and most effective to
have two (2) persons directing specific focus areas.
I am requesting that Council approve the change in the Personnel manual to
remove the Director as an appointed position and approve the splitting of the
Public Works Director position into two (2) different positions of Utilities Director
and Streets and Facilities Director.
1
Options: Approve, Deny or Table
Staff Recommendation: Approve
Recommended Motions: Approve
Attachment(s): Personnel Manual Revision
JAgenda Draft Documents\04-12-2016\Agenda Summary public works director.docx
Page 101 of 103
Agenda
Resolution 11-2016
A RESOLUTION AMENDING THE CITY OF MOAB PERSONNEL POLICIES AND
PROCEDURES MANUAL.
WHEREAS, the City of Moab Personnel Policies and Procedures Manual contains rules of
general application concerning hiring, promotion, pay, benefits, and discipline; and
WHEREAS, the Manual should be reviewed and revised on a periodic basis to ensure
compliance with employment laws and contemporary personnel management practices; and
WHEREAS, the Moab City Council has determined that the Manual should be revised; and
WHEREAS, the amendment to the City of Moab Personnel Policies and Procedures Manual has
been presented to this meeting of the Moab City Council.
NOW, THEREFORE, we, the Governing Body of the City of Moab do hereby resolve to
approve the revised Moab Personnel Policies and Procedures Manual in substantially the form
presented to this meeting of the City Council.
This resolution shall take effect immediately upon passage.
Passed and adopted by action of the Governing Body of the City of Moab in open session
this 12th day of April, 2016.
Attest:
Rachel E. Stenta
City Recorder
CITY OF MOAB
By:
David L. Sakrison
Mayor
Resolution #11-2016
Agenda
Page 102 of 103
Page 1 of 1
City of Moab
Personnel Policies and Procedures Manual
7.22 Separation
No classified employee shall be discharged or transferred to a position of less
remuneration because of a person's race, religion, sex, color, creed, national origin,
sexual orientation, ancestry, age, marital or veteran status, or non job related
physical or mental disability , or as a result of changes in City elected officers, the
governing body, or heads of departments. Classified employees serve for an
indefinite duration, and may be discharged at any time for causes which include,
but are not limited to, curtailment or lack of funds, lack of work, violations of state
law, violations of City ordinances, violations of these personnel policies,
insubordination, or the like. Every classified employee that is discharged may seek
an administrative appeal of that action, as provided under Article IX of these
policies.
7.23 Resignation
To resign in good standing, every employee must give the department head at least
fourteen (14) calendar days' prior notice, unless the department head, because of
extenuating circumstances, agrees to permit a shorter notice period. A written
resignation shall be submitted to the depaament head, giving the reasons for
leaving. Failure to give the required notice may be entered in the employee's
service record and may be cause for denial of future employment with the City.
When no notice is given, the employee will be paid through the last day worked.
7.24 Retirement
Employees may retire from service by complying with the conditions of the
retirement system. For exempt status post -retirement employees who retired prior
to August 15, 2005, the City shall make a payment to a defined contribution plan
in the same manner as provided for by Utah Retirement System guidelines for non-
exempt status post -retirement employees.
7.25 Statutory Appointees.
Statutory Appointees are City employees appointed by the Mayor and confirmed
by action of the Governing Body, including the Recorder, Treasurer, Public Work)
Director, and Police Chief. Statutory appointees, also described as department
heads, are entitled to all benefits accorded classified service employees generally
with regard to pay, benefits, leave, equal employment opportunity, and the like,
except that statutory appointees are not entitled to the grievance and discharge
procedures defined in Articles VII, VIII, and IX, herein. Statutory appointees are
also not entitled to the appeal procedures described in U.C.A. 10-3-1105 et seq.
(A) Statutory appointees serve at the pleasure of the Mayor and the Governing
Body and may be removed from office at any time, with or without cause,
upon a majority vote of the Governing Body. All statutory appointees are
subject to removal following any mayoral election, should the newly elected
Mayor, with the advice and consent of the Governing Body, elect to appoint
Agenda
16rApersonnel\personnel manual\final revision with RepipteOurrjnIdinhanges 2015.docxrApersonnel\personnel 48
Final revision with council changes 2015.docx