HomeMy Public PortalAbout5/11/1989GREENCA.STLE WARD OF WORKS
Regular Session
May 11, 1989
The Greencastle Board of Works met in regular session on Thursday, May 11., 1989 at
4:05 p.m. in City Hall. On call of the roll the following members were shown to be
O present: Mayor Harmless, Mr. Lawrence, and Mrs. Crawley. Also present were City
Attorney Larry Wilson, Fillmore Road Project Engineer Alan Stanley, and Grant
Administrator Reid Nolte.
The following minutes were distributed to the Board: April. 1.3 regular session,
April 13 executive session, April 20 executive session, April 25 special session, May 4
special session. Mrs. Crawley then moved to approve all the above minutes as
distributed. This motion was seconded by Mr. Lawrence and was carried by an aye
unanimous vote.
Mayor Harmless read in its entirety the letter from Alan Stanley in regard to the
bid for the Fill.more Road Widening Project. The letter noted that the bid from Dalton
Asphalt Corporation in the amount of $59,382.00 was the only bid received for the
project, and the amount was within the statutory limit of the engineer's estimate. The
letter also noted that the Greencastle Development Center and the Indiana Department of
Commerce asked for bids from several minority contractors with no response, and that the
legal notice of the request for bid was for a longer period than set forth by law. The
letter continued Chat the bid and supporting documents were in proper form, and that Mr.
Stanley recommended that the bid from Dalton Asphalt Corporation in the amount of
$59,382.00 be accepted. Mr. Lawrence then moved to accept the bid from Dalton Asphalt
Corporation in the amount of $59,382.00 for the Fil.lmore Road Widening Project as
recommended by Mr. Stanley. Ibis motion was seconded by Mrs. Crawley and was carried by
an aye unanimous vote. Mr. Stanley noted that construction would begin in approximately
ten days and take approximately thirty days to complete.
Presen Led to the Board was the Water Department Claim register dated April 13
through thy 11, 1989. The register was reviewed with the total amount being $63,590.33.
Mrs. Crawley then moved to approve and pay the claims as presented. This motion was
seconded by Mr. Lawrence and was carried by an aye unanimous vote.
Presented to the Board was the Sewage Department claim register dated April. 13
through May 11, 1989. The register was reviewed with a total amount of $61,030.30. Mr.
• Lawrence then moved to approve and pay the claims as presented. This motion was
seconded by Mrs. Crawley and was carried by an aye unanimous vote.
Presented to the Board was the City claim register dated April 13 through April 30,
1989. Subtotals of departments were read by Mayor Ilammless with a total. amount of
$180,343.02. Mr. Lawrence then moved to approve and pay the claims as presented. This
motion was seconded by Mrs. Crawley and was carried by an aye unanimous vote.
Presented Co the Board was the City claim register dated May 1 through May 11,
1989. Subtotals of the departments were read by Mayor (armless with a total amount of
$132,239.00. Mrs. Crawley then moved to approve and pay the claims as presented. This
motion was seconded by Mr. Lawrence and was carried by an aye unanimous vote.
Presented to the Board was a claim from Reynolds, Inc. from Grant No. 87 -01:1. for
construction of the sanitary sewer at the Happico site. The claim was reviewed and
approved by both the Project Engineer Alan Stanley and the Grant Administrator Reid
Nolte in the amount of $32,029.25. The original contract amount was $33,915.00. Being
withheld until final inspection is an amount of $200.00 for seeding and $1,685.75
pending a deflection test, final inspection and final wage certification. The federal
drawdowm amount is $24,021.94 and the Local share to be paid from the sewage department
is $8.007.31. Mr. Lawrence then moved to approve the claim in the amount of $32,029.25.
This motion was seconded by Mrs. Crawley and was carried by an aye unanimous vote.
Mayor Harmless announced an executive session of the Board of Works on Monday May
15, 1989 at 6:00 p.m. in City Hall for the purpose of personnel.
Mr. Jim Wright noted that Fifth Street has had the binder applied and will be
resurfaced tomorrow.
With no further. business, Mrs. Crawley moved for adjournment. This motion was
seconded by Mr. Lawrence, carried by an aye unanimous vote, and the meeting was
adjourned at 4:40 p.m. Y
• G,
Michael. M. Harmless. Mayor
AITESP:
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Ju i B rry, Clerk- reasurer CU