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HomeMy Public PortalAboutMinutes_CCWorkMeeting_01152013CITY COUNCIL WORK MEETING JANUARY 15, 2013 - 6:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Dan Gubler, Council Member Rob Geray, Council Member Thane Price, Public Works Director Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge, City Clerk Julie Hammond, Treasurer Amy Sullivan. ABSENT: None. VISITORS: None. Council Schedule & Council/Employee Assignments Mayor Andersen reviewed the Council Schedule for 2013. Everyone agreed that the third Tuesday of the month still worked with their schedules. Council Member Price indicated that he would not be present for the April 16th meeting. Mayor Andersen stated that as long as they had a quorum that would not be a problem. Mayor Andersen reviewed the Council & Employee Assignments stating that there was only one change which moved Council President Case to the Tree Committee and Council Member Geray to the Historical/Monument Committee. Robyn Keyes would continue to be the Tree Committee Chairman and Clerk Hammond would Co - Chair. The Mayor stated that Easter was early this year (end of March) and asked if Council Members Geray, Price and Gubler would ask their Young Women's President for help to stuff Easter Eggs. Mayor Andersen has already asked his group. The Mayor stated that Budget Training was in May and he and Treasurer Sullivan would be attending. The 130 Year Iona Days Celebration will be held July 26th -27th and Mayor Andersen stated he would contact Susan Stucki who is in charge of activities for the Iona Stakes. He asked about Vendors and the Melodrama. Council President Case indicated their intention was to have the Melodrama again and stated he knew of a really good Blue Grass & Country Band. Mayor Andersen stated the City had donated $500 towards the Friday Night Dinner for the last two years. He also asked Chief Basaraba to participate in as many events as he could and understands that family comes first. The Mayor asked if there were any questions or changes. There were none. Bonneville School District #93 Facility Agreement Mayor Andersen asked to be given authorization during Council for him to sign the agreement after Attorney Storer reviews it. Employee Reports Building Inspector: Building Inspector Eldridge reported three new house permits were issued in December in the Mountain Ridge Subdivision. He stated he had tried to touch base with Brandon, a Relator to find out what is going on with Country Haven but he has not returned his call. Inspector Eldridge indicated that prices have been dropped on lots in the Rose Valley Subdivision and a set of plans for the last lot in Rushton Circle came in. He also stated that he is currently working 23 permits which were mainly houses and is keeping an eye on meter depths. Inspector Eldrige also had Clerk Hammond finding out about Idaho Association of Building Officials (IDABO) membership and stated that the City would receive a discount on training as a member. Public Works: Public Works Director Prouse reported on the difference in math on cfs with Idaho Water Company Water Rights due to 200-220 days of use of irrigation rights instead of 365 days of use. Director Prouse also reported on the Generator for Well #3, all utilities on the gas service are done. The repairs to the dump truck were made and it is working fine. Mayor Andersen wanted to thank Director Prouse and Inspector Eldridge for doing such a great job of snow removal. Police: Chief Basaraba reported on his Year End Statistics. He stated offensive crimes went down significantly in 2012 but animal control keeps going up. He indicated that on the average one out of every five people pulled over receive a ticket. Chief Basaraba reported on the progress of the Emergency Notification System. He stated that Austin Geray who is working on his Eagle Scout Project will get together with Joel Keyes, IT to load a portal and icon through the City's website. The information about the Emergency Notification System will be in February's Newsletter and Austin will take a flyer and visit the different Wards in Iona to inform them of the system. Chief Basaraba thought the web portal would be up by the end of the week. Clerk: Clerk Hammond wished Council President Case Happy Birthday (January 31, 2013). Clerk Hammond also reported that P&Z Member Bette Lovinus had stopped by to express her concern over the Title 11 (Zoning) Ordinance Chapter 2 Section 11-2-5 G did not have the heading (Protection of Water Ways) in front of the description. Council Reports Council President Case — No report. Council Member Geray — No report. Council Member Gubler reported on annexation of property on Iona Rd. He stated that Attorney Storer suggested not to strip annex (remainder of Freedom Ave). It was indicated that only one property (Neilis' or Taylor's) would need to be annexed for the property to become contiguous. Mayor Andersen suggested setting up a meeting with Taylor's and Neilis' and offering annexation into the City; for example maybe free water hook-ups and no charge for water for a certain time (offer would be approved through City Attorney). Council Member Price reported on TRPTA having a Fixed Route System in place by February 4, 2013. It would cost $5 for the Para -Transit from Iona to a pickup on the Fixed Route System. Rigby and Rexburg are donating to TRPTA because they both want service. Council Member Price stated he had not heard anything on the Lion's Club and that the Library is doing well but doesn't know if the carpet and bookshelves e beeut in yet with the Grant money they received. Adjourned 6:55 pm. ego Joint Use Agreement Memorandum of Agreement made and entered into this day of 2012, by and between the City of lona a municipal corporation, hereinafter called the "City', and the Bonneville Joint School District No. 93 of Idaho Falls, hereinafter called the "District'; Witnesseth: Whereas, the City owns certain lands, buildings, public facilities and equipment; and Whereas, the District owns certain lands, buildings, facilities and equipment; and Whereas, The City and the District desire to enter into an agreement whereby such lands, buildings, facilities and equipment (hereafter collectively referred to as the "Joint Use Agreement') may be most completely and effectively used by both parties for the greatest public good; and Now, therefore, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Joint Use of Facilities a. The City agrees to allow the District to jointly use on a non-exclusive basis with other citizen groups and organizations, the parks, recreational properties and appurtenant facilities (hereinafter referred to as the "City Facilities".) b. The District agrees to allow the City to jointly use on a non-exclusive basis with other citizen groups and organizations, the parks, recreational properties and appurtenant facilities (hereinafter referred to as the "District Facilities".) c. The Director and the Coordinator may by written agreement add additional facilities to the Joint Use facilities at any time. d. All Joint Use Facilities shall be jointly used by the parties herein without charge or fee, except as otherwise set forth herein. 2. Scheduling a. Use of the District Facilities shall be scheduled through the principal and/or director of the site being requested. b. Use of the City Facilities shall be scheduled through the Director of Parks and Recreation. Joint Use Agreement c. Each party agrees to make its facilities available for use by the other whenever such use can be made without undue interference with other functions, programs, activities or events sponsored by, approved, authorized or conducted by the parties, provided such use shall be made at such times and in such manner as shall be determined by the Director and Coordinator. 3. Regulation a. Each of the parties' use of the Joint Use Facilities shall be subject to such reasonable rules, regulations and guidelines as may be generally promulgated by parties with respect to the use thereof by the general public 4. Supervision and Safety Precautions a. Whenever using the facilities of the other, the using party shall observe and undertake all reasonable safety precautions, crowd control measures and other safety measures as may be reasonably necessary to protect the health and safety of the spectators and participants at any of the events, matches, meets, athletic events, functions, activities or meetings occurring on the Joint Use Facilities. b. Without in any way limiting the foregoing, the using party agrees to provides adequate supervision, first aid personnel and equipment or other personnel as may be necessary to protect the safety of spectators and participants in such events and to deter or prevent careless or malicious destruction of the premises and equipment located thereon. 5. Indemnification a. Each of the parties agrees to indemnify and hold the other harmless from any action, claim, cost, expense or demand, including attorney's fees and costs of court, arising from its use of any Joint Use Facility for any purpose. b. Each party agrees to keep its premises, buildings, lands and equipment in good, safe and workable condition and shall otherwise fulfill all duties imposed by law to keep the premises reasonably safe from any dangerous or harmful condition. 6. Malicious Damage or Destruction of Joint Use Property a. In the event any vandalism or malicious destruction of property occurs during any athletic match, meet, event or meeting sponsored or authorized by one of the parties, the party using the facility shall be responsible for all costs necessary to restore, or repair the preexisting condition. Joint Use Agreement 7. Lighting a. The party using the Joint Use Facility shall be responsible for the costs of all outdoor lighting of the facilities during its use. 8. Term a. This agreement shall remain in effect until either of the parties notifies the other in writing of its desire to terminate the Agreement. Such termination shall become effective six months after the date such notice of termination is deposited in the US Mail, postage prepaid, certified mail, return receipt requested and addressed to the administrative offices of the parties. 9. City Facilities Listed a. lona City Park & Pavilion b. Ion a City Buildings 10. District Facilities Listed a. lona Elementary School Gym & Grounds b. Rimrock Elementary School Gym & Grounds c. Cloverdale Elementary School Gym & Grounds d. Discovery Elementary School Gym & Grounds e. Ammon Elementary School Gym & Grounds f. Bridgewater Elementary School Gym & Grounds g. Hillview Elementary School Gym & Grounds h. Mt Valley Elementary School Gym & Grounds i. Woodland Hills Elementary School Gym & Grounds CITY OF IONA 2013 COUNCIL & EMPLOYEE ASSIGNMENTS: Brad Andersen General Administration and Public Safety Mayor AIC Environmental/Legislative Committee's Budget/Finance and Newsletter BMPO Special Event: Iona Days, Halloween, Movie in the Park, Newsletter & Christmas Party Dan Gubler Public Safety, Civil Defense, and Emergency Preparedness Councilmember Recreation Water Special Event: Iona Days and Spring Clean -Up - Lead Robert Geray Historical/Monument Committee Councilmember Water Streets Parks Special Event: Iona Days — Friday — Entertainment & Veteran's Day Program Bruce Case Tree Committee. Councilmember Streets Parks Building Inspector Special Event: Iona Days — Friday - food/servers. Thane Price Special Event: Iona Days Library Committee Lions Club (411"/24`h) and Monument TRPTA and Bike/Ped. Committee Recreation — Saturday & Coordination with Church Julie Hammond Tree Committee (Chair) City Clerk Book of Ordinances/Variances & Conditional Use Permits Building Events - Coordinator Special Event: Easter Egg Hunt, Chair, Movie in the Park, Newsletter & Halloween Zech Prouse Public Works Director Amy Sullivan City Treasure Special Event: Shannon Basaraba Chief of Police Special Event: Public Works (water, streets, and etc...) Parks and Recreation - Allen Eldridge will assist Zech Budget and Finance Quarterly Report Easter Egg Hunt - Lead Police/Code Enforcement and Safety Easter egg Hunt, Iona Days & Halloween January 15th City of Iona Meeting Schedule for 2013 City Council Meeting 7:00 — 9:00 p.m. February 19th Work Meeting City Council Meeting 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. March 19th March 20th — 22" March 30th Work Meeting City Council Meeting Mountain West Institute - Boise EASTER EGG HUNT 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. 11:00 a.m. April 16th Work Meeting City Council Meeting 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. May 4th May 21st May 14th Spring Clean -Up Day Work Meeting City Council Meeting Budget Training — I.F. (EITC) 10:00 a.m.-Noon 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. 1:00 — 5:00 p.m. June 25th June 19th — 21st Work Meeting City Council Meeting AIC Annual Conference — Boise 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. July 16th Work Meeting 6:00 — 7:00 p.m. C C Meeting Preliminary Budget 7:00 — 8:30 p.m. July 26th — 27th Iona Days Celebration — 130 years August 20th Work Meeting 6:00 — 7:00 p.m. City Council Meeting - Final Budget 7:00 — 8:30 p.m. September 24th Work Meeting 6:00 — 7:00 p.m. City Council Meeting 7:00 — 8:30 p.m. September 18th - 20th ICCTFOA Conference — Garden City October 15th Work Meeting 6:00 — 7:00 p.m. City Council Meeting 7:00 — 8:30 p.m. October 31st Halloween Trunk or Treat (Th) 6:00 p.m. November 19th Work Meeting City Council Meeting 6:00 — 7:00 p.m. 7:00 — 8:30 p.m. December 17th December 17th City Council Meeting Christmas Party 5:30 — 6:30 p.m. 6:45 p.m. The City Clerk FIN From: Jason Helms <jasoncivil@alumni.nd.edu> Sent: Monday, January 14, 2013 11:28 AM To: The City Clerk Subject: Re: Idaho Water Co. Water Rights Hi, Thanks for the e-mail showing the water rights offered for sale. I'm sure there was some mistake regarding the proportions of the water rights that would have to come together as a package. There are actually two distinct sets of water rights here, (35-2348+35-7929 and 35-7192A+35-9069). Any purchase of 35-2348 would bring a portion of 35-7929 and any purchase of 35-7192A would require bringing a fraction of 35-9069 although rights 35-7192A and 35-9069 have the same priority and are simply additive so a split of those rights is very simple. 35-2348 (priority: 8/18/1953) & 35-7929 (priority:12/3/1980) These rights together authorize a total diversion of 4.08 cfs (1,831 gpm) for irrigation of 313 acres with a maximum authorized annual diversion volume of 1,252 acre-ft during the irrigation season between April 1 and October 31. Curtailment of the junior water right 35-7929 in the combined stack would leave 4.08 cfs for irrigation of 204 acres with a maximum diversion of 816 acre-ft. This arrangement is a result of how the rights were developed on the land where they were originally licensed indicating the same well was used but additional lands were legally added under a new permit with a 1980 priority. The following table shows the current water right details. (You may note a discrepancy in the volume listed for 35-7929 in the department 0110 records which indicate 532 acre feet, however, by law, the combined rights cannot authorize more than 4 acre- ft per acre without specific analysis so I have shown the maximum volume for 35-7929 for the combined acreage that is not authorized by the more senior right. This issue is probably to blame for the values on the Idaho Water Co offer that I am unable to duplicate. Water Right Priority Diversion Rate Diversion Volume Acres 35-2348 8/18/19534.08 816 204 35-7929 12/3/19802.66 436 133 TOTAL: 313.0 4.08 combined 1252.0 combined combined Any purchase of the combined water rights would be a straight fraction of all components shown. As an example, consider that a 30 acre purchase of these stacked water rights would authorize 30/313ths of all components above or about 10 percent of all values shown for a total combined diversion of 0.39 cfs (175 gpm from 4/1 through 10/31 of each year), 120.0 acre-ft maximum per year (full time diversion of the 175 gpm authorized for 155 days would reach the total volume limit for the year) and irrigation of 30.0 acres. Curtailment of the junior water right of a 30-acre portion of the combined rights would leave the authorized irrigation of (204/313)*30 = 19.6 acres under the more senior right and a proportionate reduction in volume however the full diversion rate of 0.39 cfs or 175 gpm would still be authorized however it would only be able to run full time for about 100 days before reaching the annual total volume limit. Rounding is often Ank necessary to maintain total diversion within the basin so the actual split performed by IDWR may be slightly different to prevent enlargement. Water Right Priority Diversion Rate Diversion Acres i Volume 35-2348 8/18/19530.39 78.2 19.6 35-7929 12/3/19800.25 41.8 12.7 TOTAL: 0.39 combined 120.0 combined 30.0 combined A 34 acre split of the other water right set offered I calculate as follows which duplicates the values shown on the Idaho Water Co offer. Original Rights: Water Right Priority Diversion Rate Diversion VolumeAcres 35-7192A 11/29/19715.45 2144.8 536.2 35-9069 11/29/19710.57 223.6 55.9 TOTAL: 6.02 combined 2368.4 combined 592.1 combined A 34 acre split (34 / 592.1 fraction) looks as follows: 35-7192A 11/29/19710.31 3 5-9069 11 /29/ 19710.03 123.2 30.8 12.8 3.2 TOTAL: 0.35 combined 136.0 combined 34.0 combined Smaller portions could be transferred of either water right set (possibly larger although modeling would have to confirm availability). I hope this helps make sense of all this, if you have any questions whatsoever give me a call anytime. If the tables come across garbled up let me know and I can get this information to you in another format. Thanks, Jason C. Helms, P.E. JCH Engineering & Consulting, PLLC 6755 N. Albert Lane Idaho Falls, Idaho (208) 308-2109 On Thu, Jan 10, 2013 at 12:35 PM, The City Clerk <iona@cityofiona.org> wrote: 2 IONA POLICE DEPARTMENT CHIEF SHANNON BASARABA YEARLY REPORT: 2012 BEG. MILES: 4200 END MILES:17650 TOTAL MILES:13450 ACTIVITY ITEM # TOTAL ITEMS ITEM # TOTAL HOURS PATROLLING CITY OF IONA 1 1 870 CITE: SPEEDING 2 87 2 CITE: SEAT BELT 3 6 3 CITE: REGISTRATION 4 2 4 CITE: MISCELLANEOUS 5 15 5 CITE: DWUI 6 0 6 0 CITE: CRASH 7 0 7 CITE: CODE ISSUE 8 6 8 0 ARREST: DRUG* 9 0 9 ARREST: MISDEMEANOR* 10 4 10 8 ARREST: FELONY 11 1 11 2.5 WARNING MOVING VIOLATION 12 376 12 WARNING EQUIPMENT VIOLATION 13 64 13 TOTAL VEHICLES STOPPED 14 512 14 0 CRASH INVESTIGATED AT SCENE 15 0 15 CRASH FOLLOW-UP 16 16 0 COURT VISITS 17 17 31.5 VIN INSPECTIONS 18 3 18 2 MURDER/RAPE 19 0 19 0 STOLEN VEHICLES 20 0 20 0 DOMESTICS 21 3 21 3 flURGLARIES 22 1 22 2.5 LARCENY/THEFT 23 3 23 4.5 ANIMAL CALLS 24 81 24 53 CIVIL CALLS 25 19 25 22.5 TRESPASSING 26 10 26 10.5 DISTURBANCES/NOISE 27 17 27 16.5 MISCELLANEOUS CALLS 28 85 28 55.5 SPECIAL DETAILS 29 44 29 148 ASSIST OFFICER OR AGENCY 30 2 30 9.5 MISCELLANEOUS 31 8 31 25 TRAINING 32 7 32 100 MEETINGS 33 33 34.5 MET WITH RESIDENTS/PUBLIC 34 34 49.5 CODE ENFORCEMENT 35 35 173.5 OFFICE DETAILS/REPORTS 36 36 239.5 EQUIPMENT 37 37 27 VISIT OTHER AGENCIES 38 38 7.5 TOTALS 39 1356 39 1896 CITATION TOTAL $ AMOUNT 40 40 STATISTICAL DIFFERENCES 2011 TO 2012 ITEM 2011 2012 % OF DIFFERENCE SPEEDING 130 87 -33% OVERALL CITATIONS 194 121 -37% DRUG ARRESTS 2 0 -100% CODE TICKETS 2 6 TOTAL TRAFFIC STOPS 631 512 -18% STOLEN VEHICLES 2 0 -100% DOMESTICS 5 3 -40% BURGLARIES 11 1 -91% LARCENY/THEFTS 7 3 -57% ANIMAL CALLS 46 81 CIVIL CALLS 5 19 TOTAL CALLS 197 222 _- PLANNING AND ZONING MEETING JANUARY 9, 2012 6:30 P.M. IONA COMMUNITY CENTER. PRESENT: Chairman Dan Garren, Members - Roy Hobbs, Bette Lovinus, and Clerk Julie Hammond. ABSENT: Robyn Keyes and Mike Taylor. VISITORS: None. The Pledge of Allegiance was led by Member Lovinus. Minutes Approved: Member Lovinus motioned to approve the minutes. Member Hobbs seconded the motion. All were in favor, motion carried. Title 11 (Zoning) Formatting Changes Public Hearing: Chairman Garren opened the Public Hearing. Member Hobbs and Member Lovinus reviewed the changes incorporated by Attorney Dale Storer. Member Hobbs motioned to approve for recommendation to City Council Title 11 (Zoning) Formatting with the following changes: Chapter 2 - Agricultural (A) Zone - Section 11-2-5 should include Protection of Waterways and Section 11-2-6 be removed (Protection of Waterways) and Chapter 4A - Residential Townhouse (R-T) Zone - Section 11-4A-2 (G) Patio Homes be removed from Permitted Uses and included in Section 11-4A-3 Conditional Uses. Member Lovinus seconded the motion. All were in favor, motion carried. The Public Hearing portion of the meeting was closed. Reports: Impact Area Updates: Member Keyes will take two letters to the Sewer District, Idaho Falls Water and Bonneville County Planning & Zoning, one that follows the Sewer District Boundaries and one that follows the highway and have them sign the one they prefer. Meeting Adjourned 7:10 p.m.