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HomeMy Public PortalAbout09-03-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 3, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 3, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Street Commissioner Bill Smith, Captain Terry Hopkins, Planning Technician Sarah Mitchell, Mike Hammer, Kim Hammer and Vicki Brim The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the August 27, 2009 meeting. Lawson told the board that under the section of the minutes for the installation of the American Flags she wanted the minutes to reflect that the Depot District was purchasing the flags and the City was to maintain them. She then made a motion to approve the amended minutes with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for September 4, 2009 in the amount of $175,590.43. She explained of that total $11,599.80 was paid to Sarcom, Inc. for laptops, digital cameras, parts and toner for the Police Department; $77,137.95 was paid to Milestone for Cold Mix and $34,111.33 was paid to Pro Lawn for curbs and sidewalks on N.W. 7th Street. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson made a request to the board that was submitted by Street Commissioner Bill Smith to award the bid for the Phase III Paving Project for Richmond Avenue and North 20th Street Bridge Approaches to Milestone Contractors in the amount $45,390.45. Lawson made a motion to award with a second by Flood. The motion was unanimously passed. Board of Works Minutes September 3, 2009 Page 2 of 3 CONTRACTS DEED A. Robinson made a request to the board that was submitted by Street Commissioner Bill Smith for the approval of Contract No. 119 -2009 with Milestone Contractors for Phase 11 2009 Paving Program in the amount of $625,473.99. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. A. Robinson told the board that the Deed for the transfer of the property known as the Dana Property at 2153 Williamsburg Pike was being tabled at this time. STREET C LOSURE EXTENSION A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Assistant District Engineer Elijah Welch for the approval of a street closure extension for the 500 block of Bridge Avenue for culvert installation and cleaning by the Sanitary District. The request is for the extension to go through until September 11, 2009. Captain Hopkins told the board that with the events that are going on in the Depot District this weekend, Bridge Avenue would be open through the weekend till Monday. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. STREET CLOSURE A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Special Events Coordinator Katie Baldwin Chaney for the approval to close South 10th Street between Park Place and South "C" Streets on Saturday, September 19, 2009 starting at 9:00 AM to 4:00 PM for the Boys and Girls Club of Wayne County "Family Fun Festival ". Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STREET CLOSURE AND NOISE VARIANCE A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Mike and Kim Hammer for the approval to close the eastern half of the 700 block of South' F" Street on Saturday, October 17, 2009 starting at 10:00 AM to 7:00 PM for a Block Party to be known as the "Macktoberfest ". They explained that they were also asking for a Noise Variance for a live band that will be performing. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADDITIONAL STREET CLOSURES A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Planning Technician Sarah Mitchell for the approval to close NW 13th Street from West Main Street to Peacock Road on Saturday, September 12, 2009 from 8:00 Board of Works Minutes September 3, 2009 Page 3 of 3 AM to 1:00 PM for additional space for the parade set up for the Kids Parade. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Planning Technician Sarah Mitchell for the approval to close the 1st block of North 2nd Street and Johnson Street Station on Saturday, September 12, 2009 from 11:00 AM to 2:00 PM for additional space for teardown for the Kids Parade. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Vicki Brim for the approval to close the 100 to 400 blocks of South 4th Street and the 400 and 500 blocks of South "C" Street on Saturday and Sunday, October 3rd and th, 2009 from 10:00 AM to 5:00 PM for the 29th 4 Annual Fourth Street Fair. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk