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Home My Public Portal About19890712 - Minutes - Board of Directors (BOD) Meeting 89-18 *% O 9 TOM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS July--kZ-'--!9-8-9 MINUTES I . ROLL CALL President Gerry Andeen called the meeting to order at 7 : 37 P .M. Members Present : Robert McKibbin, Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop. Members Absent: Katherine Duffy and Teena Henshaw. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale , Jean Fiddes, and David Topley. II . SPECIAL ORDERS OF THE DAY The Pledge of Allegiance was led by Boy Scouts Dan Pankratz , Brian Neal , and Alex Pankratz of Troop 37 of Los Altos . III . APPROVAL OF MINUTES June 14 , _-1989 Motion: E. Shelley moved that the Board approve the minutes of June 14, 1989 . R. Bishop seconded the motion. Discussion: N. Hanko stated that she , rather than T. Henshaw, seconded the first motion on page nine . E . Shelley and R. Bishop accepted the change . The motion to approve the minutes as corrected passed 5 to 0 . June 16_, 1989 Motion: E. Shelley moved that the Board approve the minutes of June 16 , 1989 . R. Bishop seconded the motion. The motion passed 5 to 0 . IV. WRITTEN COMMUNICATIONS J. Fiddes stated that the Board had received the following written communications : 1 . a letter dated June 20 , 1989 , from Elizabeth Duveneck Dana , 25700 Bassett Lane , Los Altos Hills, urging the District to acquire the upper lands of the Quarry Hills property in Los Altos Hills; Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 89-18 Page two 2 . a letter dated June 26 , 1989 , from Marlina Eckel , 19988 Twilight Ct. , Cupertino, urging the preservation of Devil ' s Canyon; 3 . ten letters concerning potential residential development of Devil ' s Canyon adjacent to Long Ridge Open Space Preserve from the following: Peter Hammar, 22400 Skyline Blvd. , Box 23 , La Honda; Eric Remington, 574 Arastradero Road, Apt . 44 , Palo Alto; Kent Crockett , Star Route, Box 5 , Woodside; Dan Cissell , #2 Marine Road, Woodside; Laura J . McPherson, 22400 Skyline , Route 2 , Box 6 , La Honda; Ronald W. Horind, 22400 Skyline, #26 , La Honda; Michael C. McPherson, 22400 Skyline Blvd . , Route 2 , Box 6 , La Honda; James L. Faulkensen, 1401 Native Sons Road, Woodside; David Horwitz , 523 Loma Alta Road, Carmel ; and Dean Bensen, 736 Arlington, Redwood City; and 4 . fourteen letters regarding the District ' s draft trail use policies and guidelines from the following: Cameron J. Shaffer, 810 Saratoga Avenue , #N-302 , San Jose; John Bailey, President , Western Wheelers Bicycle Club, P.O. Box 518 , Palo Alto; Bill Jacobs , 2840 Pruneridge Ave . , Santa Clara; Bern Smith, 1163 Palm St. , San Jose ; Dave Muffly, 2338 Ramona , Palo Alto; Janine Firpo, 2516 Bailey Avenue, San Jose; Dan Meitus, 177 Sherland Ave . , Mountain View; Wm. Kirk Moore , P .O. Box 846 , El Granada; Jeanne DuPrau, 237 Santa Margarita, Menlo Park; Douglas Keeley, 1801 Alford Ave . , Los Altos; Linnea Marenco, President , Los Altos Trails Club, P .O. Box 1329 , Los Altos; John Bird, President , The Run Club, 212 High Street , Palo Alto; Cornell Scanlan, 844 Santa Paula Ave . , Sunnyvale; and Ann Merlo, Vice President, The Run Club, 1305 Middlefield Road, Palo Alto. J. Fiddes said that draft responses prepared by staff for Board consideration were attached for each of the written communications . She noted that the Trails Policy Committee members listed in the response letters should be corrected to include Directors Shelley, McKibbin, and Hanko. G. Andeen referred the Board to the July 10 Peninsula Times Tribune letter to the editor from Toni Casey, Mayor of Los Altos Hills , regarding both the 300-acre Vidovich property in Los Altos Hills and Devil ' s Canyon. He asked whether a response was necessary. H. Grench stated that his July 11 letter-to-the-editor response to Mayor Casey ' s letter had been distributed to the Board, adding that the response provided the opportunity to clarify the Devil ' s Canyon situation. H. Grench said that, at the Board ' s direction, the 300- acre ridge property in Los Altos Hills was being appraised, and that once the appraisal was finished, an evaluation would be done to see if the District could afford to purchase the property. He said that if the property is affordable, he would recommend to the Board that the District make a concerted effort to complete negotiations for the purchase of the property. G. Andeen requested that the record show that the District is interested in this piece of property. Meeting 89-18 Page three G. Andeen stated that the draft responses were approved by Board consensus . V. ORAL COMMUNICATIONS There were no oral communications . VI . ADOPTION OF AGENDA G. Andeen stated that the agenda was adopted by Board consensus . VII . BOARD BUSINESS A. Proposed Addition of Dreyer Property to Mt . Umunhum Area of Sierra Azul Open ace Preserve (Report R-89-103 dated July 3 , 1989) C . Britton stated that the full purchase price , payable in cash at the close of escrow, was $65 , 000 for the 21-acre parcel located along Loma Prieta Road. D. Hansen reviewed the proposed use and management recommendations and stated that the property was being recommended for designation as a Conserva- tion Management Unit. Motion: N. Hanko moved that the Board adopt Resolution 89-36 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve , Lands of Dreyer) . E. Shelley seconded the motion. The motion passed 5 to 0 . Motion: N. Hanko moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report , including naming the property as an addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve . E. Shelley seconded the motion. The motion passed 5 to 0 . Motion: N. Hanko moved that the Board indicate its intention to withhold the property from dedication as public open space at this time . E. Shelley seconded the motion. The motion passed 5 to 0 . B. Proposed Addition of Distefano Property to Cathedral Oaks Area of Sierra Azul Open Space Preserve (Rep_qrt R,-8-9-104-- dated July C . Britton stated that the cash purchase price was $62 , 685 for this 41-acre property located at the upper end of the ridge between Hooker Gulch and Austrian Gulch . D. Hansen noted that the property was a key parcel in terms of trail connections between the Los Gatos Creek area and Mt . Umunhum. D. Hansen Meeting 89-18 Page four reviewed the proposed use and management recommendations and stated that the property was being recommended for designation as a Conservation Management Unit . Motion: S . Shelley moved that the Board adopt Resolution 89- 37 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve, Lands of Distefano) • N. Hanko seconded the motion. The motion passed 5 to 0 . Motion: E. Shelley moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report, including naming the prop- erty as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve and that the Board indicate its intention to withhold the property from dedication as public open space at this time . N. Hanko seconded the motion. The motion passed 5 to 0 . C . Proposed Addition of Vogt Property to Mt. Umunhum Area of Sierra Azul Open Space Preserve. (Report R-89-105 dated July_3, 1989) C. Britton stated that the cash purchase price was $65, 000 for this 23-acre parcel located in unincorporated Santa Clara County south of Herbert Creek and southwest of Almaden Reservoir. D. Hansen reviewed the proposed use and management recommendations and stated that the property was being recommended for designation as a Conservation Management Unit. C . Britton stated that there were about five houses on Alamitos Road beyond the proposed acquisition, and D. Hansen noted that there is a gate on the road where the public road segment ends . Motion: E. Shelley moved that the Board adopt Resolution 89- 38 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement , Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve, Lands of Vogt) . R. Bishop seconded the motion. The motion passed 5 to 0 . Motion: E. Shelley moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report , including naming the prop- erty as an addition to the Mt. Umunhum Area of Sierra Meeting 89-18 Page five Azul Open Space Preserve and that the Board indicate its intention to withhold the property from dedica- tion as public open space at this time . R. Bishop seconded the motion. The motion passed 5 to 0 . D. Environmental License Plate Fund Grant Application for Restora- tion Project at Picchetti Ranch Area of the Monte Bello Open SpaceJR Preserve 89-108 dat-ed-Julv- 6 ,1- 1-9-8-91) D. Hansen reviewed the staff report and the restoration project at the Picchetti Ranch Area that would be implemented by the San Jose Conservation Corps if grant funding was obtained. He said that in the future the District may have more projects that might qualify for the fund. Motion: N. Hanko moved that the Board adopt Resolution 89- 39 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Environmental License Plate Funds for the Picchetti Ranch Area of the Monte Bello Open Space Preserve . R. McKibbin seconded the motion. The motion passed 5 to 0 . R. McKibbin expressed support for the combined efforts of the District and the San Jose Conservation Corps on the project . E. Proposed Addition of San Mateo County Redwood Park Proper:L�to Purisima Creek Redwoods OppD_Spaqe Preserve {Report R-89-106 _ - - dated Jul __y 3 1989) C . Britton stated that the San Mateo County Park and Recreation Commission had approved a county staff proposal to transfer ownership of over 1 , 100 county owned parcels to the District in the Redwood Park subdivision, an unimproved "paper" subdivision on the west side of Skyline Boulevard north of Purisima Creek Redwoods Open Space Preserve and near the northwest corner of Huddart Park . He said that if the Board approved the transfer of the parcels to the District, the agreement would be presented to the San Mateo County Board of Supervisors for approval in July or August . He noted the parcels totalled approximately 120 acres and that the county had requested that the parcels in the more remote area be dedicated as public open space . D. Hansen stated that the area would be managed as a Conservation Management Unit and would be an integral addition to the Purisima Creek Redwoods Open Space Preserve. Motion: R. Bishop moved that the Board adopt Resolution 89- 40 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance to Transfer Property - Redwood Park , Authorizing officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Meeting 89-18 Page six Transaction (Purisima Creek Redwoods Open Space Preserve, Lands of San Mateo County) . R. McKibbin seconded the motion. The motion passed 5 to 0 . Motion: R. Bishop moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report, including naming the property as an addition to Purisima Creek Redwoods Open Space Preserve and that the Board indicate its intention to dedicate the parcels listed in Exhibit A of the property transfer agreement as public open space and indicate its intention to withhold the 22 parcels listed in Exhibit B of the property transfer agreement from dedication as public open space at this time . R. McKibbin seconded the motion. The motion passed 5 to 0 . F. Proposed Acceptance of Open Space Easement Dedication as an Addition to Kennedy Limek iln Area of Sierra Azul Open Space Preserve (Cook et al .— rope (Report R-89-109 dated July 6 1989) C . Britton stated that the Town of Los Gatos had requested that an open space easement over approximately five acres of land located on Phillips Road be dedicated to both the Town and District even though the property was outside the District ' s planning area. He noted that the Town would relieve the District of the responsibility to monitor the easement . He stated that the Town Council had approved the open space easement for the Cook et al . property at their July 10 meeting. N. Hanko spoke in favor of this new cooperative approach with the Town to preserve open space and said she would like to see it used with other jurisdictions . Motion: N. Hanko moved that the Board adopt Resolution 89- 41 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Open Space Easement Dedication, Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve, Lands of Cook et al . ) . R. Bishop seconded the motion. Discussion: Mr. Jack Cook, one of the property owners involved said that acceptance of the easement would set a precedent and that in the future the Town of Los Gatos would probably endeavor to use this approach with other property owners . The motion passed 5 to 0 . Meeting 89-18 Page seven Motion : N. Hanko moved that the Board indicate its intention to dedicate the easement interest in this property and that the Board name the property as an addition to Kennedy Limekiln Area of Sierra Azul Open Space Preserve. R. Bishop seconded the motion. The motion passed 5 to 0 . G. Acceptancejce of Photocopier Proposal Report R-89-110 dated_Jul J . Fiddes stated that staff recommended the purchase of a Konica 7090RF photocopier at the cost of $20 , 649 . 47 , including tax and installation, from Konica Business Machines U. S .A. , Inc . of San Jose . Motion: E. Shelley moved that the Board accept the bid proposal from Konica Business Machines U. S .A. , Inc . , of San Jose for the purchase of a Konica 7090RF photocopier at the cost of $20 , 649 . 47 , including tax and installation charges , and authorize the General. Manager to sign the necessary purchase and mainte- nance contracts . R. McKibbin seconded the motion. The motion passed 5 to 0 . III . INFORMATIONAL REPORTS D. Hansen reported that the Fourth of July weekend had been busy, with no significant incidents and with several hundred visitors at Windy Hill , Russian Ridge, and Rancho San Antonio Open Space Preserves to view fireworks displays . He said that staff would be looking at ways to control better the fireworks viewing, noting that signing, neighborhood noticing, and help from neighborhood groups to help control the crowds and prevent smoking, drinking of alcohol , and fireworks use on the sites would be explored. He reported that there had been two small fires on District land the previous week . He stated that notices would be mailed for the July 20 meeting of the Trail Policy Committee that incorporated part of the trail use written communication response letter that the Board had approved earlier in the evening. N. Hanko requested that all notices for the May 18 public workshop still posted on District sites be removed. C . Britton stated that he had failed to inform the Board during the agenda item on the proposed addition of San Mateo County Redwood Park property to Purisima Creek Redwoods Open Space Preserve that several. hundred adjacent property owners had not been notified of the acquisition since the property involved was owned by another public agency. No member of the Board indicated that the agenda item should be reconsidered. E. Shelley requested that staff follow the East Bay case involving public road access across a private road to a small site owned by the federal government . In response to his question whether the Meeting 89-18 Page eight proposed Interstate 280 access road would impact District land, R. Bishop noted the proposed location in Belmont and said he did not feel it would impact District land. D. Hansen announced that construction work had started at Skyline Ridge Open Space Preserve and that trail work had been completed at Thornewood and on the Black Mountain Trail . He said the parking lot still needed to be built at Thornewood. M. Hale said that donations to the Polly Geraci Memorial Fund for trail construction at Pulgas Ridge Open Space Preserve totalled $11 , 000 , including a single expected gift of $8245 . R. Bishop stated that he was interested in attending the October Open Space Conference in Albuquerque , New Mexico. H. Grench stated that the Board had already authorized conference attendance for the three Board members on the District ' s 1990 conference committee to attend so additional authorization would be required for R. Bishop' s participation. Motion: N. Hanko moved that the Board authorize R. Bishop' s expenses to attend the Albuquerque Open Space Conference. E. Shelley seconded the motion. The motion passed 5 to 0 . R. Bishop recommended that the Trails Policy Committee get as much input as possible from the members of the ranger staff on trail use issues . Ix. CLAIMS Motion: N. Hanko moved that the Board approve Revised Claims 89-13 dated July 12 , 1989 . R. McKibbin seconded the motion. The motion passed 5 to 0 . X. CLOSED SESSION H. Grench announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956 . 9 b (l) and (2) . He stated that land negotiation matters to be discussed would include the Fowkes property (Santa Clara County Assessors Parcel Number 351-12-49 and San Mateo County Assessors Parcel Number 080- 410-150) that was not included on the Brown Act listing of properties that might be discussed in Closed Session. The Board recessed to Closed Session on litigation and land negotiation matters at 8 : 45 P.M. Xi . ADJOURNMENT The meeting was adjourned at 10 : 25 P .M. Jean Fiddes District Clerk