HomeMy Public PortalAbout19890913 - Minutes - Board of Directors (BOD) V Meeting 89-23
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
September_13,1_9_8_91
MINUTES
I . ROLL CALL
President Gerry Andeen called the meeting to order at 6 : 15 P.M.
Members Present: Katherine Duffy, Robert McKibbin, Edward Shelley,
Nonette Hanko, Gerry Andeen, and Richard Bishop, Teena Henshaw
arrived at 8 : 07 P .M.
Personnel Present : Herbert Grench, Craig Britton, David Hansen,
Stanley Norton, and Jean Fiddes .
CLOSED SESSION
The Board recessed to Closed Session on land negotiation and
personnel matters at 6 : 15 P .M.
III . PUBLIC SESSION
President Gerry Andeen called the public portion of the meeting to
order at 7 : 32 P .M. , noting that the Board had been meeting in Closed
Session on land negotiation and personnel matters .
Additional Personnel Present: Mary Hale , Del Woods , John Escobar,
Mary Gundert, Priscilla Meyers , Theresa Wolowic , John Kowaleski , and
Steve Covarrubias .
IV. APPROVAL OF MINUTES
August 23 _l 9 8 9
Motion: N. Hanko moved that the Board approve the minutes of
August 23 , 1989 . E. Shelley seconded the motion. The
minutes passed 6 to 0 .
V. WRITTEN COMMUNICATIONS
J . Fiddes stated that the Board had received the following written
communications :
1 . a copy of a letter, dated August 18 , 1989 , from the Board of
Directors of the Citizens for the Preservation of St . Joseph ' s
Hill sent to the Los Gatos Town Council and District Board
members supporting the Town Council ' s decision to locate the
access road serving the proposed Western California University
along one of the Limekiln Canyon alternative alignments; and
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKlbbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
Meeting 89-23 Page two
2 . a letter , dated August 25, 1989 , from Felicity Hammer , 29 Park
Hill , San Francisco, regarding the draft trail use policies and
guidelines .
She noted that no draft response was necessary for the letter to the
Town Council from the Board of Directors of the Citizens for the
Preservation of St. Joseph ' s Hill and that a draft response prepared
by staff was attached for Ms . Hammer ' s letter.
G. Andeen stated that the draft response to Ms . Hammer ' s letter was
approved by Board consensus .
VI . ORAL COMMUNICATIONS
There were no oral communications .
VII . ADOPTION OF AGENDA
Motion: R. Bishop moved that the Board adopt the agenda as
presented. E. Shelley seconded the motion. The motion
passed 6 to 0 .
G. Andeen stated that T. Henshaw would be arriving late and that she
was particularly interested in the coordinated design program and
the draft text for the Visitor ' s Guide agenda items . He said that
he would proceed to other agenda items if T. Henshaw had not arrived
by the time that these items were to be considered.
D. Hansen introduced Priscilla Meyers , the new secretary in Open
Space Management. J. Escobar introduced Theresa Wolowic and John
Kowaleski , the District ' s two new rangers , and Steve Covarrubias ,
the District ' s new open space technician.
VIII. BOARD BUSINESS
A. Appointment of Peace Officers (Report R-89-133 dateA, September�
5_, 1989)
Motion: K. Duffy moved that the Board adopt Resolution 89-46 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Appointing
Peace Officer - John Kowaleski . N. Hanko seconded
the motion. The motion passed 6 to 0 .
Motion: K. Duffy moved that the Board adopt Resolution 89-47 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Appointing
Peace Officer - Theresa Wolowic. N. Hanko seconded
the motion. The motion passed 6 to 0 .
B. Final Adoption of the Interim Use and Management Plan for El
Corte de Madera Creek Open Space Preserve (Report R-89-131
dated_Se2tember_5_, 1989_)
D. Hansen reviewed the staff report, noting that the preserve ' s
maps and accompanying text had been revised to clarify access
points to the preserve and to explain the undeveloped nature of
the preserve.
Meeting 89-23 Page three
Motion: E. Shelley moved that the Board adopt the Interim Use
and Management Plan for El Corte de Madera Creek Open
Space Preserve as contained in report R-89-124 .
N. Hanko seconded the motion . The motion passed
6 to 0 .
C. Final Adoption of the Preliminary Use and Management Plan for
the Tax Defaulted Property Addition to Purisima Creek Redwoods
Ppen Sce Preserve (Report R-89-130 dated S_p2tember 5 , 1989) ;
Final Adoption of the Preliminarv--U.s.e-and Manag_ojRentPlan for
the Stevens Property Addition to El Sereno _qtaen Space Preserve
(Report R-89-129 dated_S_ep_t�embitr L Final Adoption-of
the Preliminary Use and Management Plan for the Rose P_rq ge y
Addition to the Cathedral Oaks Area__of_'S'i erra. -Azul"Open_ SpAce
Preserve {Report R-89-125 dated August 231989)_-_and Final.
Adoption of the Prelimin4ry__Use_and Management Plan forth-e
Logan Property Addition to the Mt. Umunhum Area of Sierra Azul
Open Space Preserve (Report R-89-1-3.2-dated, September-5,_1989)
D. Hansen stated that escrow had closed on these four prop-
erties and that staff had received no further public comment .
He noted that staff was recommending that the Board indicate
its intention to dedicate the tax-defaulted property addition
to Purisima Creek Redwoods Open Space Preserve . He said that
staff was recommending that the other three properties be
withheld from dedication as public open space at this time .
Motion: N. Hanko moved that the Board adopt the Preliminary
Use and Management Plans for the Tax-Defaulted
property addition to Purisima Creek Redwoods Open
Space Preserve , the Stevens property addition to El
Sereno Open Space Preserve , the Rose property
addition to the Cathedral Oaks Area of Sierra Azul
Open Space Preserve , and the Logan property addition
to the Mt . Umunhum Area of Sierra Azul Open Space
Preserve , including the namings , as contained in the
staff reports , and indicate its intention to dedicate
the Tax-Defaulted property addition as public open
space and to withhold the Stevens , Rose , and Logan
properties from dedication as public open space at
this time . R. Bishop seconded the motion. The
motion passed 6 to 0 .
G. Andeen stated that the Board would proceed to the ninth item of
Board business on the agenda since T. Henshaw had not yet arrived.
D. Approval of Arrangements for Staff , Docent , and Volunteer
Recognition (Report R-89-137 dated Se_ptemb�er_7_1_1989)
K. Duffy said that she and R. McKibbin were recommending that
the staff recognition event be a separate function from the
docent and volunteer recognition event because of the growing
numbers of staff , docents , and volunteers . E. Shelley,
Meeting 89-23 Page four
N. Hanko, and R. Bishop concurred with the split . G. Andeen
said that the recognition event should continue to be a joint
event for staff , docents , and volunteers .
By consensus, the Board approved splitting the recognition
events and holding a separate spring recognition event for
docents and other volunteers . They set Thursday, October 26 as
the date for the staff recognition event , subject to the
availability of a facility for the event .
E. Dates and Site Selection for 1990 Open Space Conference (Report
R-89-126 dated August 29 , 1989)
M. Hale reviewed the staff report, noting the main sessions of
the conference were expected to be held on Monday and Tuesday,
with optional workshops , tours , and other events available on
Saturday, Sunday and/or Wednesday. N. Hanko reported that the
conference committee had toured the facility at Hyatt Rickey ' s
and felt it was a very satisfactory conference site .
Motion: K. Duffy moved that the Board approve Saturday,
September 22 through Wednesday, September 26 , 1990 as
the dates for the 1990 Open Space Conference, to be
hosted by the District and that the Board approve
Hyatt Rickey' s in Palo Alto as the site for the
conference , subject to negotiation of a satisfactory
agreement. R. McKibbin seconded the motion. The
motion passed 6 to 0 .
F. Adoption of Plans and Specifications for Parking Area Develop-
ment at Thornewood Open Space Preserve (Report R-89-134 dated
September 6 1989)
M. Gundert reviewed the staff report, noting that plans were
complete for a six-car parking area. She said the estimated
project cost was $15, 000 .
Discussion focused on the need for signing at the preserve,
particularly in light of the construction of the parking lot,
and on whether the Board should wait until the preserve ' s next
Comprehensive Use and Management Plan review to discuss
signing. R. Bishop suggested that signing used be similar to
the type used at Wunderlich Park.
Motion: K. Duffy moved that the Board approve the plans and
specifications for the development of a six-car
parking area at Thornewood Open Space Preserve ,
authorize staff to proceed with the project, and have
staff return to the Board to discuss signing on the
preserve before the completion of the parking lot .
N. Hanko seconded the motion. The motion passed
7 to 0 .
Meeting 89-23 Page five
G. Implementation of Coordinated Design Program for All the
District ' s Printed and Visual Materials (P.�� r�_R,-89-12_8__dated
qie��mb_eer_7_, 1989)
M. Hale reviewed the staff report and showed samples of the
coordinated design proposed for patches , pins , signs , and
District vehicle decals . She noted that the sign proposed for
the Windy Hill Open Space Preserve would probably include a
redwood frame around a synthetic material , rather than wood,
and would be field tested six-months for weathering, vandalism
protection, stability, and legibility as visitors approached
the preserve from Skyline Boulevard.
Discussion focused on the colors that would be used in the new
graphic design. K. Duffy, N. Hanko, and T. Henshaw said they
felt the colors used should be more green, as opposed to the
blue tones shown in the samples . M. Hale said that it would
take two months to produce a mock-up of the ranger patch to
illustrate the exact colors being proposed for use in the
design program.
Motion: E. Shelley moved that the approve staff ' s recommen-
dation to approve implementation (Phase III) of all
the District ' s printed and other visual materials ,
using the proposed new graphic design, but withhold
final approval of the colors to be used on the
patches and pins until staff comes back to the Board
with examples of what the colors would be. K. Duffy
seconded the motion. The motion passed 7 to 0 .
There was a recess at 8 : 45 P.M. and the meeting resumed at 8 : 55 P .M.
H. Draft Text for Visitors ' Guide (Report R-89-127 dated August
29,1989)
M. Hale reviewed the proposed format for the Visitor ' s Guide
and noted that the 1989-1990 budget included $10 , 000 for the
production of the guide, including start-up costs . She said
that, at this time, the exact number of brochures to be printed
within budget was not known, but it would probably be between
3 , 000 and 5, 000 copies .
Discussion focused on the cost of the initial brochure based on
the number printed; anticipation of future "A" sites and
modifying the text so as not to have to reprint the brochure
each year; and the possibility of charging for the brochure.
R. McKibbin and R. Bishop stated that they were comfortable
with 3 , 000 copies for the first printing since the cost
included start-up costs for the brochure . E. Shelley said that
potential changes , such as future "A" sites currently being
developed, should be anticipated and included as such in the
text .
Meeting 89-23 Page six
H. Grench stated that, at the point that bids are received for
the printing of the brochure, staff could return to the Board
with printing costs for different quantities , and the Board
could revisit the question of how many copies should be
printed.
E. Shelley reviewed changes that he recommended be made in the
draft text.
T. Henshaw said that an item about District signing, clarifying
the types of entry points and signing visitors might see , be
included in the text.
K. Duffy recommended that all printed material produced by the
District include a month and year print date .
Motion: T. Henshaw moved that the Board approve draft text as
modified during the meeting, and the mockup of the
brochure and requested that the printing costs for
the brochure be rescheduled for Board consideration.
N. Hanko seconded the motion. The motion passed
7 to 0 .
I . Proposition 70 Grant Application for Russian Ridge Trail
Development Project (Report R-89-135 dated September 6 , 1989)
D. Hansen reviewed the staff report , noting the grant proposal
requests $12 , 340 to construct a one-mile nature trail on the
west slopes of Russian Ridge . He said that the trail will be a
self-guided nature trail to accommodate walkers and educational
groups who desire a more peaceful alternative to the main
multiple-use portion of the Ridge Trail in the area.
Motion: E. Shelly moved that the Board adopt Resolution
89-48 , a Resolution of the Board of Directors of
Midpeninsula Regional Open Space District Approving
the Application for Grant Funds for the Trail Grant
Program Under the California Wildlife , Coastal , and
Park Land Conservation Act of 1988 for the Russian
Ridge Trail Development Project. T. Henshaw seconded
the motion. The motion passed 7 to 0 .
J. Scheduling of September 20 Special Meeting (Report R-89-136
dated September E , 1989)
Motion: N. Hanko moved that the Board schedule a Special
Meeting for Wednesday, September 20 , 1989 beginning
at 7 : 30 P .M. at the Saratoga Summit Fire Station,
12900 Skyline Boulevard, for the purpose of reviewing
the Comprehensive Use and Management Plan for Monte
Bello Open Space Preserve . T. Henshaw seconded the
motion. The motion passed 7 to 0 .
Meeting 89-23 Page seven
Ix. INFORMATIONAL REPORTS
H. Grench said that the Board was invited to a joint meeting with
the San Mateo County Planning Commission and Parks and Recreation
Commission on Thursday, November 2 at 2 : 30 P .M. He reported that
the Santa Clara County Parks and Recreation Commission had invited
the Board to meet with them on Saturday, November 4 at Sanborn-
Skyline County Park and that the Pulgas Ridge Open Space Preserve
dedication ceremony was tentatively scheduled for Saturday, October
28 .
D. Hansen said that the West Bay Trails Council had consolidated
with the Trails Center and is called the Trail Advocates Committee
of the Trails Center. He reported that the reason the proposed
contract with the Sheriff ' s Department included the statement about
not issuing guns to District rangers was that Santa Clara County
Counsel and the Sheriff ' s Department wanted the statement included
for liability reasons . He noted that , in an extreme emergency, a
sheriff ' s deputy could, under the Penal Code , deputize a District
ranger and issue him or her a gun. He reported on the progress
regarding trail access to District lands in the Lexington Reservoir
area, noting that members of the public could park in the area near
the reservoir if they were going to use District trails . D. Hansen
said that some Native American remains had been unearthed during the
waterline construction at Rancho San Antonio Open Space Preserve,
reported on the procedures that had been followed after the remains
were discovered, and said that a decision had been made to rebury
the bones at the same spot. He told the Board that there had been
another fire at El Corte de Madera Creek Open Space Preserve at the
same spot as the fire the previous week.
C . Britton reported that the state had acquired the former Nagley
property from Peninsula Open Space Trust (POST) , that the trailer on
the former Ringo property had been destroyed by fire, that the
County of Santa Clara was in the process of buying the former Berger
property from POST, and that POST was assisting the county on
another possible acquisition in that same area.
H. Grench told the Board that he had appeared before the Santa Clara
County Board of Supervisors to speak regarding the Parks and Recrea-
tion Department ' s proposed budget . He said that he had suggested
possible joint projects that the county and the District could
undertake .
G. Andeen stated that he would be resigning from the Board in
October since he would be moving to Singapore for a year.
X. CLAIMS
Motion: E. Shelley moved that the Board approve Revised Claims 89-
18 of September 13 , 1989 . R. McKibbin seconded the
motion. The motion passed 7 to O .
Meeting 89-23 Page eight
XI . CLOSED SESSION
C . Britton stated that land negotiation matters to be discussed in
Closed Session would include the potential transfer of Costanoan Way
Open Space Preserve to Santa Clara County. He announced that
litigation matters to be discussed in Closed Session fell under
Government Code Section 54956 . 9 (a) and involved existing litigation
of Ho versus the Town of Los Gatos and Midpeninsula Regional Open
Space District versus Southern Pacific Transportation Company
(Ravenswood Drill) . The Board recessed to Closed Session on land
negotiation and litigation matters at 10 : 15 P.M.
XII . ADJOURNMENT
The meeting was adjourned at 11 : 46 P .M.
Jean H. Fiddes
District Clerk