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HomeMy Public PortalAbout19890913 - Minutes - Board of Directors (BOD) V Meeting 89-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS September_13,1_9_8_91 MINUTES I . ROLL CALL President Gerry Andeen called the meeting to order at 6 : 15 P.M. Members Present: Katherine Duffy, Robert McKibbin, Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop, Teena Henshaw arrived at 8 : 07 P .M. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Stanley Norton, and Jean Fiddes . CLOSED SESSION The Board recessed to Closed Session on land negotiation and personnel matters at 6 : 15 P .M. III . PUBLIC SESSION President Gerry Andeen called the public portion of the meeting to order at 7 : 32 P .M. , noting that the Board had been meeting in Closed Session on land negotiation and personnel matters . Additional Personnel Present: Mary Hale , Del Woods , John Escobar, Mary Gundert, Priscilla Meyers , Theresa Wolowic , John Kowaleski , and Steve Covarrubias . IV. APPROVAL OF MINUTES August 23 _l 9 8 9 Motion: N. Hanko moved that the Board approve the minutes of August 23 , 1989 . E. Shelley seconded the motion. The minutes passed 6 to 0 . V. WRITTEN COMMUNICATIONS J . Fiddes stated that the Board had received the following written communications : 1 . a copy of a letter, dated August 18 , 1989 , from the Board of Directors of the Citizens for the Preservation of St . Joseph ' s Hill sent to the Los Gatos Town Council and District Board members supporting the Town Council ' s decision to locate the access road serving the proposed Western California University along one of the Limekiln Canyon alternative alignments; and Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKlbbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 89-23 Page two 2 . a letter , dated August 25, 1989 , from Felicity Hammer , 29 Park Hill , San Francisco, regarding the draft trail use policies and guidelines . She noted that no draft response was necessary for the letter to the Town Council from the Board of Directors of the Citizens for the Preservation of St. Joseph ' s Hill and that a draft response prepared by staff was attached for Ms . Hammer ' s letter. G. Andeen stated that the draft response to Ms . Hammer ' s letter was approved by Board consensus . VI . ORAL COMMUNICATIONS There were no oral communications . VII . ADOPTION OF AGENDA Motion: R. Bishop moved that the Board adopt the agenda as presented. E. Shelley seconded the motion. The motion passed 6 to 0 . G. Andeen stated that T. Henshaw would be arriving late and that she was particularly interested in the coordinated design program and the draft text for the Visitor ' s Guide agenda items . He said that he would proceed to other agenda items if T. Henshaw had not arrived by the time that these items were to be considered. D. Hansen introduced Priscilla Meyers , the new secretary in Open Space Management. J. Escobar introduced Theresa Wolowic and John Kowaleski , the District ' s two new rangers , and Steve Covarrubias , the District ' s new open space technician. VIII. BOARD BUSINESS A. Appointment of Peace Officers (Report R-89-133 dateA, September� 5_, 1989) Motion: K. Duffy moved that the Board adopt Resolution 89-46 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer - John Kowaleski . N. Hanko seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board adopt Resolution 89-47 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer - Theresa Wolowic. N. Hanko seconded the motion. The motion passed 6 to 0 . B. Final Adoption of the Interim Use and Management Plan for El Corte de Madera Creek Open Space Preserve (Report R-89-131 dated_Se2tember_5_, 1989_) D. Hansen reviewed the staff report, noting that the preserve ' s maps and accompanying text had been revised to clarify access points to the preserve and to explain the undeveloped nature of the preserve. Meeting 89-23 Page three Motion: E. Shelley moved that the Board adopt the Interim Use and Management Plan for El Corte de Madera Creek Open Space Preserve as contained in report R-89-124 . N. Hanko seconded the motion . The motion passed 6 to 0 . C. Final Adoption of the Preliminary Use and Management Plan for the Tax Defaulted Property Addition to Purisima Creek Redwoods Ppen Sce Preserve (Report R-89-130 dated S_p2tember 5 , 1989) ; Final Adoption of the Preliminarv--U.s.e-and Manag_ojRentPlan for the Stevens Property Addition to El Sereno _qtaen Space Preserve (Report R-89-129 dated_S_ep_t�embitr L Final Adoption-of the Preliminary Use and Management Plan for the Rose P_rq ge y Addition to the Cathedral Oaks Area__of_'S'i erra. -Azul"Open_ SpAce Preserve {Report R-89-125 dated August 231989)_-_and Final. Adoption of the Prelimin4ry__Use_and Management Plan forth-e Logan Property Addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve (Report R-89-1-3.2-dated, September-5,_1989) D. Hansen stated that escrow had closed on these four prop- erties and that staff had received no further public comment . He noted that staff was recommending that the Board indicate its intention to dedicate the tax-defaulted property addition to Purisima Creek Redwoods Open Space Preserve . He said that staff was recommending that the other three properties be withheld from dedication as public open space at this time . Motion: N. Hanko moved that the Board adopt the Preliminary Use and Management Plans for the Tax-Defaulted property addition to Purisima Creek Redwoods Open Space Preserve , the Stevens property addition to El Sereno Open Space Preserve , the Rose property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve , and the Logan property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve , including the namings , as contained in the staff reports , and indicate its intention to dedicate the Tax-Defaulted property addition as public open space and to withhold the Stevens , Rose , and Logan properties from dedication as public open space at this time . R. Bishop seconded the motion. The motion passed 6 to 0 . G. Andeen stated that the Board would proceed to the ninth item of Board business on the agenda since T. Henshaw had not yet arrived. D. Approval of Arrangements for Staff , Docent , and Volunteer Recognition (Report R-89-137 dated Se_ptemb�er_7_1_1989) K. Duffy said that she and R. McKibbin were recommending that the staff recognition event be a separate function from the docent and volunteer recognition event because of the growing numbers of staff , docents , and volunteers . E. Shelley, Meeting 89-23 Page four N. Hanko, and R. Bishop concurred with the split . G. Andeen said that the recognition event should continue to be a joint event for staff , docents , and volunteers . By consensus, the Board approved splitting the recognition events and holding a separate spring recognition event for docents and other volunteers . They set Thursday, October 26 as the date for the staff recognition event , subject to the availability of a facility for the event . E. Dates and Site Selection for 1990 Open Space Conference (Report R-89-126 dated August 29 , 1989) M. Hale reviewed the staff report, noting the main sessions of the conference were expected to be held on Monday and Tuesday, with optional workshops , tours , and other events available on Saturday, Sunday and/or Wednesday. N. Hanko reported that the conference committee had toured the facility at Hyatt Rickey ' s and felt it was a very satisfactory conference site . Motion: K. Duffy moved that the Board approve Saturday, September 22 through Wednesday, September 26 , 1990 as the dates for the 1990 Open Space Conference, to be hosted by the District and that the Board approve Hyatt Rickey' s in Palo Alto as the site for the conference , subject to negotiation of a satisfactory agreement. R. McKibbin seconded the motion. The motion passed 6 to 0 . F. Adoption of Plans and Specifications for Parking Area Develop- ment at Thornewood Open Space Preserve (Report R-89-134 dated September 6 1989) M. Gundert reviewed the staff report, noting that plans were complete for a six-car parking area. She said the estimated project cost was $15, 000 . Discussion focused on the need for signing at the preserve, particularly in light of the construction of the parking lot, and on whether the Board should wait until the preserve ' s next Comprehensive Use and Management Plan review to discuss signing. R. Bishop suggested that signing used be similar to the type used at Wunderlich Park. Motion: K. Duffy moved that the Board approve the plans and specifications for the development of a six-car parking area at Thornewood Open Space Preserve , authorize staff to proceed with the project, and have staff return to the Board to discuss signing on the preserve before the completion of the parking lot . N. Hanko seconded the motion. The motion passed 7 to 0 . Meeting 89-23 Page five G. Implementation of Coordinated Design Program for All the District ' s Printed and Visual Materials (P.�� r�_R,-89-12_8__dated qie��mb_eer_7_, 1989) M. Hale reviewed the staff report and showed samples of the coordinated design proposed for patches , pins , signs , and District vehicle decals . She noted that the sign proposed for the Windy Hill Open Space Preserve would probably include a redwood frame around a synthetic material , rather than wood, and would be field tested six-months for weathering, vandalism protection, stability, and legibility as visitors approached the preserve from Skyline Boulevard. Discussion focused on the colors that would be used in the new graphic design. K. Duffy, N. Hanko, and T. Henshaw said they felt the colors used should be more green, as opposed to the blue tones shown in the samples . M. Hale said that it would take two months to produce a mock-up of the ranger patch to illustrate the exact colors being proposed for use in the design program. Motion: E. Shelley moved that the approve staff ' s recommen- dation to approve implementation (Phase III) of all the District ' s printed and other visual materials , using the proposed new graphic design, but withhold final approval of the colors to be used on the patches and pins until staff comes back to the Board with examples of what the colors would be. K. Duffy seconded the motion. The motion passed 7 to 0 . There was a recess at 8 : 45 P.M. and the meeting resumed at 8 : 55 P .M. H. Draft Text for Visitors ' Guide (Report R-89-127 dated August 29,1989) M. Hale reviewed the proposed format for the Visitor ' s Guide and noted that the 1989-1990 budget included $10 , 000 for the production of the guide, including start-up costs . She said that, at this time, the exact number of brochures to be printed within budget was not known, but it would probably be between 3 , 000 and 5, 000 copies . Discussion focused on the cost of the initial brochure based on the number printed; anticipation of future "A" sites and modifying the text so as not to have to reprint the brochure each year; and the possibility of charging for the brochure. R. McKibbin and R. Bishop stated that they were comfortable with 3 , 000 copies for the first printing since the cost included start-up costs for the brochure . E. Shelley said that potential changes , such as future "A" sites currently being developed, should be anticipated and included as such in the text . Meeting 89-23 Page six H. Grench stated that, at the point that bids are received for the printing of the brochure, staff could return to the Board with printing costs for different quantities , and the Board could revisit the question of how many copies should be printed. E. Shelley reviewed changes that he recommended be made in the draft text. T. Henshaw said that an item about District signing, clarifying the types of entry points and signing visitors might see , be included in the text. K. Duffy recommended that all printed material produced by the District include a month and year print date . Motion: T. Henshaw moved that the Board approve draft text as modified during the meeting, and the mockup of the brochure and requested that the printing costs for the brochure be rescheduled for Board consideration. N. Hanko seconded the motion. The motion passed 7 to 0 . I . Proposition 70 Grant Application for Russian Ridge Trail Development Project (Report R-89-135 dated September 6 , 1989) D. Hansen reviewed the staff report , noting the grant proposal requests $12 , 340 to construct a one-mile nature trail on the west slopes of Russian Ridge . He said that the trail will be a self-guided nature trail to accommodate walkers and educational groups who desire a more peaceful alternative to the main multiple-use portion of the Ridge Trail in the area. Motion: E. Shelly moved that the Board adopt Resolution 89-48 , a Resolution of the Board of Directors of Midpeninsula Regional Open Space District Approving the Application for Grant Funds for the Trail Grant Program Under the California Wildlife , Coastal , and Park Land Conservation Act of 1988 for the Russian Ridge Trail Development Project. T. Henshaw seconded the motion. The motion passed 7 to 0 . J. Scheduling of September 20 Special Meeting (Report R-89-136 dated September E , 1989) Motion: N. Hanko moved that the Board schedule a Special Meeting for Wednesday, September 20 , 1989 beginning at 7 : 30 P .M. at the Saratoga Summit Fire Station, 12900 Skyline Boulevard, for the purpose of reviewing the Comprehensive Use and Management Plan for Monte Bello Open Space Preserve . T. Henshaw seconded the motion. The motion passed 7 to 0 . Meeting 89-23 Page seven Ix. INFORMATIONAL REPORTS H. Grench said that the Board was invited to a joint meeting with the San Mateo County Planning Commission and Parks and Recreation Commission on Thursday, November 2 at 2 : 30 P .M. He reported that the Santa Clara County Parks and Recreation Commission had invited the Board to meet with them on Saturday, November 4 at Sanborn- Skyline County Park and that the Pulgas Ridge Open Space Preserve dedication ceremony was tentatively scheduled for Saturday, October 28 . D. Hansen said that the West Bay Trails Council had consolidated with the Trails Center and is called the Trail Advocates Committee of the Trails Center. He reported that the reason the proposed contract with the Sheriff ' s Department included the statement about not issuing guns to District rangers was that Santa Clara County Counsel and the Sheriff ' s Department wanted the statement included for liability reasons . He noted that , in an extreme emergency, a sheriff ' s deputy could, under the Penal Code , deputize a District ranger and issue him or her a gun. He reported on the progress regarding trail access to District lands in the Lexington Reservoir area, noting that members of the public could park in the area near the reservoir if they were going to use District trails . D. Hansen said that some Native American remains had been unearthed during the waterline construction at Rancho San Antonio Open Space Preserve, reported on the procedures that had been followed after the remains were discovered, and said that a decision had been made to rebury the bones at the same spot. He told the Board that there had been another fire at El Corte de Madera Creek Open Space Preserve at the same spot as the fire the previous week. C . Britton reported that the state had acquired the former Nagley property from Peninsula Open Space Trust (POST) , that the trailer on the former Ringo property had been destroyed by fire, that the County of Santa Clara was in the process of buying the former Berger property from POST, and that POST was assisting the county on another possible acquisition in that same area. H. Grench told the Board that he had appeared before the Santa Clara County Board of Supervisors to speak regarding the Parks and Recrea- tion Department ' s proposed budget . He said that he had suggested possible joint projects that the county and the District could undertake . G. Andeen stated that he would be resigning from the Board in October since he would be moving to Singapore for a year. X. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 89- 18 of September 13 , 1989 . R. McKibbin seconded the motion. The motion passed 7 to O . Meeting 89-23 Page eight XI . CLOSED SESSION C . Britton stated that land negotiation matters to be discussed in Closed Session would include the potential transfer of Costanoan Way Open Space Preserve to Santa Clara County. He announced that litigation matters to be discussed in Closed Session fell under Government Code Section 54956 . 9 (a) and involved existing litigation of Ho versus the Town of Los Gatos and Midpeninsula Regional Open Space District versus Southern Pacific Transportation Company (Ravenswood Drill) . The Board recessed to Closed Session on land negotiation and litigation matters at 10 : 15 P.M. XII . ADJOURNMENT The meeting was adjourned at 11 : 46 P .M. Jean H. Fiddes District Clerk