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HomeMy Public PortalAbout19891011 - Minutes - Board of Directors (BOD) Meeting 89-26 I wmc MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS October 11 , 1989 MINUTES I . CALL TO ORDER President Gerry Andeen called the meeting to order at 7 : 35 p.m. Members Present : Gerry Andeen, Katherine Duffy, Nonette Hanko, Robert McKibbin, Ernestine Henshaw, and Edward Shelley. Members Absent: Richard Bishop. Personnel Present : Herbert Grench, David Hansen, John Escobar , Jean Fiddes , Mary Gundert , and Carolyn Schmidt. II . WRITTEN COMMUNICATIONS C. Schmidt stated that the Board had received the following written communications : 1) A letter from Joanne Ernst , Chairman, Runners for Open Space , P.O. Box 60681 , Palo Alto, forwarding 177 signatures on petitions in support of runners on District lands ; 2) A note from Jim Warren, 345 Swett Road, Woodside , indicating that he received the Open Space newsletter too late to attend the September 20 meeting; and 3) A letter from Ernie Ramires , 525 East Meadow Drive , Palo Alto, regarding bicycle use and parking at Monte Bello Open Space Preserve . C . Schmidt indicated that a draft response had been prepared by staff for Mr. Ramires ' letter and that the other communications required no response . G. Andeen stated that the draft response to Mr. Ramires ' letter was approved by Board consensus . Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Page Two III. APPROVAL OF MINUTES September 13 , 1989 Motion: N. Hanko moved that the Board approve the minutes of September 13, 1989 . T. Henshaw seconded the motion. The motion passed 6 to 0 . September 27 , 1989 Motion: N. Hanko moved that the Board approve the minutes of September 27 , 1989 . T. Henshaw seconded the motion. The motion passed 5 to 0 with E. Shelley abstaining from the vote since he had not attended the meeting. IV. ORAL COMMUNICATIONS G. Andeen introduced Rodney L. Derbyshire , of Menlo Park, a potential Ward 6 applicant. He also introduced his wife and mother who were attending their first Board meeting. V. ADOPTION OF AGENDA H. Grench stated that there were no land negotiations or litigation matters that needed to be discussed during closed session. G. Andeen announced that the agenda , as modified, was adopted by Board consensus . VI . BOARD BUSINESS A. Final Adoption of the Comprehensive Use and Management Plan for Monte Bello Open Space Preserve (Report R-89- 147 dated October 5, 1989) D. Hansen stated that the Comprehensive Use and Management Plan for Monte Bello Open Space Preserve had been tentatively adopted at the September 20 Special Meeting pending further discussion on several items . Those items included signing, parking on Monte Bello Road, wheelchair accessibility, trail use, and public access . M. Gundert reviewed the staff report, noting with respect to signing at Monte Bello Open Space Preserve, that the District needed to come up with a standard sign program and that staff was forming a planning committee made up of staff from the field, public communications , and the planning departments to address the issues surrounding signing. She said that it was staff ' s intent to make recommendations regarding signing at the same time as the trails policy committee presented its recommendations . Page Three N. Hanko inquired as to the resulting time frame regarding the Monte Bello Open Space Preserve Use and Management Plan and expressed concern regarding delays with the formation of a new committee and the interim lack of trail use information for the public as to which trails they would be able to use. D. Hansen said that staff could immediately address the key issues that were discussed during the September 20 meeting, but that it would take four to six months to examine signing District-wide in order to make recommendations for any major changes that may be necessary. E. Shelley requested that the signing issues be brought back to the Board for review as an informational issue when the committee completed its work to allow Board comment on staff ' s recommendations . H. Grench said that the staff would report back to the Board in approximately five months on the status of the signing project. M. Gundert addressed the issue of placing a map sign at the Canyon Trail entrance, stating that because of the limited access and parking on Page Mill Road, as well as the steep nature of the road, staff felt that there should not be a map sign placed at the location that would designate Canyon Trail as a formal entrance. Discussion surrounded the necessity of keeping the main Monte Bello parking area off Page Mill Road as the focal point so that bicyclists in particular could ascertain on what trails bicycles were permitted and so that parking would not be encouraged in areas except for the main parking lot. N. Hanko said that she felt that signs concerning bicycle use should not be installed anywhere until the trail use committee and the Board agree on what trails are open for bicycle use . R. McKibbin stated that he agreed with staff ' s recommendation not to publicize the Canyon Trail entrance . He said that if people see signs for Canyon Trail they are going to try to park along Monte Bello Road near Canyon Trail . K. Duffy stated that she had been absent from the meeting on September 20 , 1989 and said that she wanted to review the minutes of the meeting before voting on acceptance of the Comprehensive Use and Management Plan. She suggested tabling the item before the Board until such time as the minutes were available . Page Four M. Gundert addressed the potential of creating a parking area at the southeast entrance to the preserve on Monte Bello Road. She reported that staff felt the area is very remote and has a history of problems with nighttime parking. She noted that creation of a roadside parking area would require approval of the concept from the neighbors along upper Monte Bello Road and said an alternative would be to provide additional parking on District land. She noted that such a lot would require surveillance and overnight locking and put too much demand on staff at a time when there are higher priorities . R. McKibbin agreed with staff ' s assessment of the parking situation at the northeast entrance to the preserve. G. Andeen called for a motion to continue the item until K. Duffy and R. McKibbin had an opportunity to review the minutes from the September 20 meeting. Motion: E. Shelley moved that the Board continue the item until such time as the minutes of September 20 were available to the Board. N. Hanko seconded the motion. The motion passed 6 to 0. D. Hansen said that staff would return with more definitive information on trail use between the main lot and Canyon Trail and signing at the trailhead, including information on bicycle use, when this item returned to the Board. B. 1989-1990 Mid-Year Program Evaluation (Report R-89-148 dated October 4 , 1989) H. Grench reviewed the program evaluation material for the Open Space Acquisition and Communications Programs . D. Hansen reviewed material for the Open Space Management Program, and J. Fiddes reviewed General Management and Program Support ' s mid-year evaluation material. Motion: E. Shelley moved that the program evaluation be accepted as presented. N. Hanko seconded the motion. The motion passed 6 to 0 . Page Five C. Scheduling of Special Joint Meeting with Santa Clara County Parks and Recreation Commission _(Report R-49- 144 dated October 6, 1989) Motion: R. McKibbin moved that the Board authorize the general manager to accept the invitation to attend the joint workshop on November 4 , and that the Board schedule a Special Meeting at Sanborn County Park for the purpose of participating in a joint workshop with the Santa Clara County Parks and Recreation Commission. E. Shelley seconded the motion. The motion passed 6 to 0 . E. Henshaw stated that she would be unable to attend on that date. D. Procedure for Filling of Ward 6 Board Vacancy (Report R-89-146 dated October 4 , 1989) G. Andeen formally submitted his resignation as Director of Ward 6, effective on October 26, 1989 . He expressed his pleasure at having been a part of a District that is doing such "exciting things . " The Board presented G. Andeen with a framed photograph of one of the preserves . G. Andeen stated that he would not participate in the discussion on how to fill the Ward 6 vacancy nor any votes on the matter. J. Fiddes reviewed the procedure outlined in the Board report for filling the vacancy, noting that the Board could either call a special election to fill the vacancy or determine to fill the vacancy by appointment. She noted that because of the timing of the vacancy, calling a special election could cost up to $60 , 000 and that the person who won this election would still be up for vote again in November 1990 . Discussion focused on whether the vacancy should be filled by election or appointment. N. Hanko voiced her support for the appointment process and noted the urgency for filling the vacancy. Motion: E. Shelley moved that the Board fill the vacancy in Ward 6 by the appointment process . R. McKibbin seconded the motion. The motion passed 5 to 0 with G. Andeen abstaining from the vote . Page Six Discussion then focused on the procedure for the appointment process . The Board members present agreed that the materials and forms used in 1987 had worked well and should be used again. Motion: E. Shelley moved that the Board approve the application to be used, reaffirm the use of the General Criteria for Appointment to the Board, and reaffirm the use of the Procedures for Interviews . R. McKibbin seconded the motion. The motion passed 5 to 0 with G. Andeen abstaining from the vote . The Board discussed the timetable for filling the vacancy, feeeling that the deadline for the acceptance of applications would be 5: 00 p.m. on Monday, November 6 , with interviews commencing on the Monday, November 13 , and tentatively continuing on Monday, November 20 with second interviews and an appointment to fill the vacancy in Ward 6 . Motion: T. Henshaw moved that the Board establish 5 : 00 p.m. , November 6 , 1989 as the deadline for receipt of applications and schedule Special Meetings on November 13 , 1989 for initial interviews and on November 20 , 1989 for second interviews and an appointment to fill the vacancy in Ward 6 . E. Shelley seconded the motion. The motion passed 5 to 0 with G. Andeen abstaining from the vote. VII . INFORMATIONAL REPORTS H. Grench briefly discussed the memorandum included in the meeting' s packet material sent to the San Mateo Board of Supervisors from the Committee for Green Foothills regarding the transfer of Redwood Park parcels to the District and density credit transfers . VIII. CLAIMS Motion: E. Shelley moved that the Board approve the Revised Claims 89-26 . R. McKibbin seconded the motion. The motion passed 5 to 0 with G. Andeen abstaining from the vote . IX. CLOSED SESSION The Board recessed to Closed Session on personnel matters at 9 : 15 p.m. Page Seven X. ADJOURNMENT The Board reconvened to adjourn the meeting at 10 : 20 p.m. Carolyn Schmidt Secretary