HomeMy Public PortalAbout19891011 - Minutes - Board of Directors (BOD) Meeting 89-26
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
October 11 , 1989
MINUTES
I . CALL TO ORDER
President Gerry Andeen called the meeting to order at 7 : 35
p.m.
Members Present : Gerry Andeen, Katherine Duffy, Nonette
Hanko, Robert McKibbin, Ernestine Henshaw, and Edward
Shelley.
Members Absent: Richard Bishop.
Personnel Present : Herbert Grench, David Hansen, John
Escobar , Jean Fiddes , Mary Gundert , and Carolyn Schmidt.
II . WRITTEN COMMUNICATIONS
C. Schmidt stated that the Board had received the following
written communications :
1) A letter from Joanne Ernst , Chairman, Runners for Open
Space , P.O. Box 60681 , Palo Alto, forwarding 177 signatures
on petitions in support of runners on District lands ;
2) A note from Jim Warren, 345 Swett Road, Woodside ,
indicating that he received the Open Space newsletter too
late to attend the September 20 meeting; and
3) A letter from Ernie Ramires , 525 East Meadow Drive , Palo
Alto, regarding bicycle use and parking at Monte Bello Open
Space Preserve .
C . Schmidt indicated that a draft response had been prepared
by staff for Mr. Ramires ' letter and that the other
communications required no response .
G. Andeen stated that the draft response to Mr. Ramires '
letter was approved by Board consensus .
Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
Page Two
III. APPROVAL OF MINUTES
September 13 , 1989
Motion: N. Hanko moved that the Board approve the minutes
of September 13, 1989 . T. Henshaw seconded the
motion. The motion passed 6 to 0 .
September 27 , 1989
Motion: N. Hanko moved that the Board approve the minutes
of September 27 , 1989 . T. Henshaw seconded the
motion. The motion passed 5 to 0 with E. Shelley
abstaining from the vote since he had not attended
the meeting.
IV. ORAL COMMUNICATIONS
G. Andeen introduced Rodney L. Derbyshire , of Menlo Park, a
potential Ward 6 applicant. He also introduced his wife and
mother who were attending their first Board meeting.
V. ADOPTION OF AGENDA
H. Grench stated that there were no land negotiations or
litigation matters that needed to be discussed during closed
session. G. Andeen announced that the agenda , as modified,
was adopted by Board consensus .
VI . BOARD BUSINESS
A. Final Adoption of the Comprehensive Use and Management
Plan for Monte Bello Open Space Preserve (Report R-89-
147 dated October 5, 1989)
D. Hansen stated that the Comprehensive Use and
Management Plan for Monte Bello Open Space Preserve had
been tentatively adopted at the September 20 Special
Meeting pending further discussion on several items .
Those items included signing, parking on Monte Bello
Road, wheelchair accessibility, trail use, and public
access .
M. Gundert reviewed the staff report, noting with
respect to signing at Monte Bello Open Space Preserve,
that the District needed to come up with a standard
sign program and that staff was forming a planning
committee made up of staff from the field, public
communications , and the planning departments to address
the issues surrounding signing. She said that it was
staff ' s intent to make recommendations regarding
signing at the same time as the trails policy committee
presented its recommendations .
Page Three
N. Hanko inquired as to the resulting time frame
regarding the Monte Bello Open Space Preserve Use and
Management Plan and expressed concern regarding delays
with the formation of a new committee and the interim
lack of trail use information for the public as to
which trails they would be able to use.
D. Hansen said that staff could immediately address the
key issues that were discussed during the September 20
meeting, but that it would take four to six months to
examine signing District-wide in order to make
recommendations for any major changes that may be
necessary. E. Shelley requested that the signing
issues be brought back to the Board for review as an
informational issue when the committee completed its
work to allow Board comment on staff ' s recommendations .
H. Grench said that the staff would report back to the
Board in approximately five months on the status of the
signing project.
M. Gundert addressed the issue of placing a map sign at
the Canyon Trail entrance, stating that because of the
limited access and parking on Page Mill Road, as well
as the steep nature of the road, staff felt that there
should not be a map sign placed at the location that
would designate Canyon Trail as a formal entrance.
Discussion surrounded the necessity of keeping the main
Monte Bello parking area off Page Mill Road as the
focal point so that bicyclists in particular could
ascertain on what trails bicycles were permitted and so
that parking would not be encouraged in areas except
for the main parking lot. N. Hanko said that she felt
that signs concerning bicycle use should not be
installed anywhere until the trail use committee and
the Board agree on what trails are open for bicycle
use .
R. McKibbin stated that he agreed with staff ' s
recommendation not to publicize the Canyon Trail
entrance . He said that if people see signs for Canyon
Trail they are going to try to park along Monte Bello
Road near Canyon Trail .
K. Duffy stated that she had been absent from the
meeting on September 20 , 1989 and said that she wanted
to review the minutes of the meeting before voting on
acceptance of the Comprehensive Use and Management
Plan. She suggested tabling the item before the Board
until such time as the minutes were available .
Page Four
M. Gundert addressed the potential of creating a
parking area at the southeast entrance to the preserve
on Monte Bello Road. She reported that staff felt the
area is very remote and has a history of problems with
nighttime parking. She noted that creation of a
roadside parking area would require approval of the
concept from the neighbors along upper Monte Bello Road
and said an alternative would be to provide additional
parking on District land. She noted that such a lot
would require surveillance and overnight locking and
put too much demand on staff at a time when there are
higher priorities .
R. McKibbin agreed with staff ' s assessment of the
parking situation at the northeast entrance to the
preserve.
G. Andeen called for a motion to continue the item
until K. Duffy and R. McKibbin had an opportunity to
review the minutes from the September 20 meeting.
Motion: E. Shelley moved that the Board continue the
item until such time as the minutes of
September 20 were available to the Board. N.
Hanko seconded the motion. The motion passed
6 to 0.
D. Hansen said that staff would return with more
definitive information on trail use between the main
lot and Canyon Trail and signing at the trailhead,
including information on bicycle use, when this item
returned to the Board.
B. 1989-1990 Mid-Year Program Evaluation (Report R-89-148
dated October 4 , 1989)
H. Grench reviewed the program evaluation material for
the Open Space Acquisition and Communications Programs .
D. Hansen reviewed material for the Open Space
Management Program, and J. Fiddes reviewed General
Management and Program Support ' s mid-year evaluation
material.
Motion: E. Shelley moved that the program evaluation
be accepted as presented. N. Hanko seconded
the motion. The motion passed 6 to 0 .
Page Five
C. Scheduling of Special Joint Meeting with Santa Clara
County Parks and Recreation Commission _(Report R-49-
144 dated October 6, 1989)
Motion: R. McKibbin moved that the Board authorize
the general manager to accept the invitation
to attend the joint workshop on November 4 ,
and that the Board schedule a Special Meeting
at Sanborn County Park for the purpose of
participating in a joint workshop with the
Santa Clara County Parks and Recreation
Commission. E. Shelley seconded the motion.
The motion passed 6 to 0 .
E. Henshaw stated that she would be unable to attend on
that date.
D. Procedure for Filling of Ward 6 Board Vacancy (Report
R-89-146 dated October 4 , 1989)
G. Andeen formally submitted his resignation as
Director of Ward 6, effective on October 26, 1989 . He
expressed his pleasure at having been a part of a
District that is doing such "exciting things . " The
Board presented G. Andeen with a framed photograph of
one of the preserves .
G. Andeen stated that he would not participate in the
discussion on how to fill the Ward 6 vacancy nor any
votes on the matter.
J. Fiddes reviewed the procedure outlined in the Board
report for filling the vacancy, noting that the Board
could either call a special election to fill the
vacancy or determine to fill the vacancy by
appointment. She noted that because of the timing of
the vacancy, calling a special election could cost up
to $60 , 000 and that the person who won this election
would still be up for vote again in November 1990 .
Discussion focused on whether the vacancy should be
filled by election or appointment. N. Hanko voiced her
support for the appointment process and noted the
urgency for filling the vacancy.
Motion: E. Shelley moved that the Board fill the
vacancy in Ward 6 by the appointment process .
R. McKibbin seconded the motion. The motion
passed 5 to 0 with G. Andeen abstaining from
the vote .
Page Six
Discussion then focused on the procedure for the
appointment process . The Board members present agreed
that the materials and forms used in 1987 had worked
well and should be used again.
Motion: E. Shelley moved that the Board approve the
application to be used, reaffirm the use of
the General Criteria for Appointment to the
Board, and reaffirm the use of the Procedures
for Interviews . R. McKibbin seconded the
motion. The motion passed 5 to 0 with G.
Andeen abstaining from the vote .
The Board discussed the timetable for filling the
vacancy, feeeling that the deadline for the acceptance
of applications would be 5: 00 p.m. on Monday, November
6 , with interviews commencing on the Monday, November
13 , and tentatively continuing on Monday, November 20
with second interviews and an appointment to fill the
vacancy in Ward 6 .
Motion: T. Henshaw moved that the Board establish
5 : 00 p.m. , November 6 , 1989 as the deadline
for receipt of applications and schedule
Special Meetings on November 13 , 1989 for
initial interviews and on November 20 , 1989
for second interviews and an appointment to
fill the vacancy in Ward 6 . E. Shelley
seconded the motion. The motion passed 5 to
0 with G. Andeen abstaining from the vote.
VII . INFORMATIONAL REPORTS
H. Grench briefly discussed the memorandum included in
the meeting' s packet material sent to the San Mateo
Board of Supervisors from the Committee for Green
Foothills regarding the transfer of Redwood Park
parcels to the District and density credit transfers .
VIII. CLAIMS
Motion: E. Shelley moved that the Board approve the
Revised Claims 89-26 . R. McKibbin seconded
the motion. The motion passed 5 to 0 with G.
Andeen abstaining from the vote .
IX. CLOSED SESSION
The Board recessed to Closed Session on personnel
matters at 9 : 15 p.m.
Page Seven
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at 10 : 20
p.m.
Carolyn Schmidt
Secretary