Loading...
HomeMy Public PortalAboutPKT-CC-2016-10-04City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Memorandum To: Councilmembers and Media From: Mayor David L. Sakrison Date: 10/3/2016 Re: Special City Council Meeting Mayor: Council: David L. Sakrison Kyle Bailey Rani Derasary Heila Ershadi Kalen Jones Tawny Knuteson-Boyd The City of Moab will hold a Special City Council Meeting on Tuesday, October 4, 2016 at 5:30 PM. The purpose of this meeting will be: 1. Discussion Regarding Interim City Manager Hiring Process 2. Discussion Regarding Police Chief Recruitment and Appointment Process 3. Update on Public Works Director Recruitment and Appointment Process 4. Consideration of Addition of Columbus Day to the 2016 Moab City Holiday Schedule The meeting will be held in the City Council Chambers t the City Center, 217 East Center Street, Moab, Utah. Mayor avid L. Sakrison In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. REC-M EM-16-10-001 First EPA Green Power Community in the Nation Chapter 2.10 CITY MANAGER Sections: 2.10.010 Office created. 2.10.020 Appointment. 2.10.030 Term. 2.10.040 Powers and duties. 2.10.050 Role of the city council. 2.10.060 Role of the mayor. 2.10.070 Salary. 2.10.010 Office created. There is created the office of city manager of Moab, Utah. (Ord. 93-9 § 1, 1993) 2.10.020 Appointment. Pursuant to the authority outlined in Section 10-3-924 of the Utah Code Annotated, 1953, Appointment of Manager. The appointment of a person to be known as city manager shall be by the governing body. Once approved by the city council, the mayor shall sign the contract entered into with the city manager on behalf of the city. (Ord. 93-9 § 2, 1993) 2.10.030 Term. Pursuant to the authority outlined in Section 10-3-925 of the Utah Code Annotated, 1953, Term of Office. The manager shall serve at the pleasure of the governing body, except that the governing body may employ the manager for a term not to exceed three years. The term of employment may be renewed at any time. Any person serving as manager of the municipality under this section may be removed with or without cause by a majority vote of the governing body. (Ord. 93-9 § 3, 1993) 2.10.040 Powers and duties. Pursuant to the authority outlined in Sections 10-3-926, 10-3-927 of the Utah Code Annotated, 1953, the powers, duties and obligations of the city manager are as follows: A. The administrative powers, authority, and duties are vested in the city manager. B. The city manager shall be the chief administrative officer of the city and shall be responsible to the governing body for the administration of all city affairs placed in his or her charge. All city employees (including the police chief and other department heads/statutory appointments) shall be under the supervision and direction of the city manager. Item # 1 C. The city manager shall hire and, when he deems it necessary, suspend or remove a city employee, except the following department heads shall be appointed or removed by the mayor with the advice and consent of the city council: recorder, treasurer, director of public works, police chief and city attorney. He may authorize any administrative officer who is subject to this direction and supervision to exercise these powers with respect to subordinates in that officer's department, office or agency. D. The city manager shall direct and supervise the administration of all departments, offices and agencies of the city, except as otherwise provided by law. E. Except for the purpose of inquiry, the council and its members shall deal with the administrative service solely through the city manager and neither the council nor any member thereof or the mayor shall give orders to any subordinates of the city manager, either publicly or privately. F. The city manager shall attend meetings of the city council with the right to take part in the discussion but not to vote; to recommend to the city council for adoption of such measures as he may deem necessary or expedient. G. The city manager is designated the budget officer for the city and shall perform or cause to be performed all of the duties of such office as set forth in the Uniform Municipal Fiscal Procedures Act. As budget officer he shall prepare and submit the annual budget to the council. H. The city manager shall notify the mayor and city council of any emergency existing in any department under his supervision. I. The city manager shall perform such other duties as may be required of him by the Moab Municipal Code or by the city council through ordinance or resolution. J. In the manager's temporary absence, the city recorder shall exercise the powers and perform the duties of the manager. K. The city manager shall carry out the policies and programs established by the council. L. The city manager may examine and inspect the books, records, and official papers of any office, department, agency, board, or commissions of the city and make investigations and require reports from all personnel. (Ord. 94-16, 1994; Ord. 93-9 § 4, 1993) 2.10.050 Role of the city council. The city council shall pass all resolutions, ordinances, appropriate funds and adopt the Item #1 annual budget, set all mill levies or taxes, review municipal administration as set out herein, and perform all duties that may be required of it by law. Any executive or administrative power held previously by the city council is now delegated to the city manager pursuant to the applicable provisions of state law. (Ord. 93-9 § 5, 1993) 2.10.060 Role of the mayor. Pursuant to the authority outlined in Sections 10-3-809 (10) and 10-3-927 of the Utah Code Annotated, 1953, Legislative powers and official position of the mayor not delegated. The mayor shall be the chief ceremonial officer of the city. He shall serve as chairman of the governing body. He shall retain any legislative and judicial powers vested by law. He shall appoint, with the advice and consent of the council, department heads (statutory appointments) and any vacancies on commissions or committees of the municipality. Any other executive or administrative power held previously by the mayor is now delegated to the city manager pursuant to the applicable provisions of state law. (Ord. 93-9 § 6, 1993) 2.10.070 Salary. The salary of the city manager shall be set from time to time by resolution of the city council. (Ord. 93-9 § 7, 1993) Item # 1 Current Job Description Class Title: City Manager Department: Administration Division: Administration GENERAL PURPOSE CITY OF MOAB JOB DESCRIPTION Revisions Needed Class Code: Pay Grade: E5 Effective Date: Date Revised: 3/21/97 Perfou is a variety of professional, administrative, and managerial duties related to planning, directing and controlling the administrative processes necessary to carry out the effective operation of the City. REPORTING RELATIONSHIPS Supervision Received: The City Manager works under the broad policy guidance and direction of the governing body of the City of Moab. Supervision Exercised: The City Manager provides broad policy and general guidance and direction to department heads; provides close to general supervision to personnel in the administrative department. ESSENTIAL FUNCTIONS Manages the day-to-day operations and internal affairs of the City; develops policies, procedures and processes as needed to implement the decisions of the City Council; performs and directs research on issues, policies, and political developments; advises and apprises the governing body as needed; approves recommendations for executive and administrative actions; makes recommendations for legislative actions; conducts internal investigations, examines books, records and official papers of any office, department, agency, board or commission of the City as needed to assure integrity of operations and prevent impropriety. As Chief Executive Officer, assumes responsibility for full and effective utilization of City personnel by establishing overall departmental objectives, priorities and standards; serves as final hiring authority for all non-exempt and most exempt City positions; acts as Personnel Director; monitors human resource management activities related to advancement, discipline, and discharge; supervises administrative departmental staff; evaluates performance; determines priorities and delegates assignments. City Manager 03/21/97 Page 1 of ;tem #1 Current Job Description Revisions Needed Manages the preparation and administration of the City's budget; submits budget and capital improvement programs to the Mayor, Council and department heads; monitors overall fiscal activity of the City to assure compliance with established budgets; apprises City Council regarding ongoing financial status of the City. Directs City operations through subordinate department heads; coordinates City-wide management activities and facilitates implementation strategies; conducts program evaluations; coordinates with department heads to implement changes in City policy and processes; apprises City Council members of emergencies. Attends and/or conducts various City meetings; advises City boards and commissions; attends City Council meetings; proposes alternatives and options; makes recommendations; solicits legal responses and positions from the City Attorney. Represents the City as directed by the governing body; participates in intergovernmental consortiums to establish mutual relationships and programs; facilitates and participates in interagency, intergovernmental and private enterprise programs and projects as needed. Develops State -of -the -City reports; issues public statements to the press and responds to questions from the press related to City management, policies, procedures, administrative decisions, etc.; assumes responsibility for general public relations activities. Serves as arbitrator or adjudicator of complaints filed against or between City employees, departments, divisions, or services; negotiates to achieve mutually agreeable solutions. Exercises general supervision over public property under the jurisdiction of the City. Performs related duties as required. MINIMUM QUALIFICATIONS A. Education and Experience 1. Graduation from an accredited college with a Master's degree in business or public administration or related field AND 2. Five (5) years of progressively responsible experience in municipal management OR 3. An equivalent combination of education and experience Item #1 City Manager 03/21/97 Page 2 of 3 Current Job Description Revisions Needed B. Required Knowledge, Skills and Abilities 1. Thorough knowledge of management theory, methods and practices; municipal and fiscal accounting principles, practices and procedures; municipal organizations and department operations including applicable laws and regulations; budgeting, accounting and related statistical procedures; various revenue sources available to local governments, including state and Federal sources. Considerable knowledge of state laws as they apply to city management practices; human resource management practices and procedures. 2. Considerable skill in resolving disputes and complaints from the public. 3. Ability to analyze a variety of financial problems and make decisions; coordinate a variety of intra-governmental policy matters between the governing body and department heads; plan, organize, direct and supervise the work of professional and administrative subordinates; communicate effectively orally and in writing; establish and maintain effective working relationships with the Mayor and City Council, department heads, intergovernmental agencies, employees and the public. C. Special Qualifications (Licenses, Certifications, etc.) Upon employment, must possess a valid Utah driver's license. D. Work Environment and Physical Demands The City Manager normally works in a safe, climate -controlled environment. Tasks may entail muscular strain, including walking, standing, stooping, sitting, reaching and lifting. Talking, hearing and seeing are essential to performing job requirements. Common eye, hand and finger dexterity is required for most essential functions. SELECTION GUIDELINES Formal application; interview with governing body. Successful completion of a pre- employment drug and alcohol screen test. Item #1 City Manager 03/21/97 Page 3 of 3 EMPLOYMENT AGREEMENT Interim City Manager By and Between the City of Moab and (insert name) Agreement between the City of Moab, State of Utah, a municipal corporation, herein referred to as Employer, and (insert name), of (insert address)., Moab, Utah, herein referred to as Employee. The parties recite and declare that: 1. Employer is in need of the services of a person possessing the skills and ability required to serve as an Interim City Manager during recruitment of the City Manager position. 2. Employee, through his/her education and experience, possesses the requisite skills to perform such duties. 3. Employer is therefore desirous of engaging the services of employee as Interim City Manager to serve the City of Moab under the direction of the governing body of the City of Moab. For the reasons set forth above and in consideration of the mutual covenants and promises of the parties hereto, Employer and Employee agree as follows: SECTION ONE MUTUAL ASSENT TO EMPLOYMENT Employer hereby employs, engages, and hires Employee to act as Interim City Manager with the City of Moab, and Employee hereby accepts and agrees to such employment, engagement, and hiring. SECTION TWO GOVERNING LAW This agreement and the employment of employee hereunder shall be subject, generally, to all applicable provisions of Moab City Ordinances and Utah law and to all amendments thereto. SECTION THREE DUTIES OF EMPLOYEE Employee shall perform all duties and responsibilities of City Manager as outlined by Moab Municipal Code Title 2 Chapter 2.10 for the duration of the contract period and such other duties as the governing body from time to time may require of him/her, under the general supervision and direction of Employment Agreement Page 1 of 3 Item # 1 the City of Moab governing body. SECTION FOUR TERMS OF EMPLOYMENT This agreement shall be for a temporary term beginning on (insert beginning date) and terminating at the discretion of the City Council or by Employee for an initial term not to exceed 120 days. Employee will assume full Interim City Manager responsibilities and authority on (insert beginning date). Employee may terminate his/her assignment as Interim City Manager at any time by giving written notice to the City at least 30 days before the effective date of such notice. SECTION FIVE COMPENSATION Employer shall pay Employee, and Employee shall accept from employer, in full payment for Employee's services hereunder, compensation as follows: (insert compensation detail) SECTION SIX OTHER EMPLOYMENT Employee shall not engage in outside employment. SECTION SEVEN MODIFICATION No modification or waiver of this agreement or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. SECTION EIGHT SEVERABILITY All agreements and covenants herein are severable, and in the event any of them, with the exception of those contained in Sections One, Three, and Five hereof, shall be held to be invalid by any competent court, this contract shall be interpreted as if such invalid agreements or covenants were not contained herein. SECTION NINE COMPLETE AGREEMENT IN WRITTEN CONTRACT This written agreement embodies the whole agreement between the parties and there are no Employment Agreement Page 2 of 3 Item # 1 inducements, promises, terms, conditions, or obligations made or entered into by either Employer or Employee other than contained herein for the position of Interim City Manager. In witness whereof, the parties have executed this agreement at Moab City, Utah the date and year written below. By: Attest Rachel E. Stenta City Recorder Employee CITY OF MOAB David L. Sakrison Mayor Date (insert name) Date Interim City Manager Item # 1 Employment Agreement Page 3 of 3 Current Job Description Revisions Needed CITY OF MOAB JOB DESCRIPTION Class Title: Police Chief Class Code: Department: Police Pay Grade: E3 Division: Effective Date: Date Revised: 3/21/97 GENERAL PURPOSE Performs advanced professional, supervisory, and administrative work in the coordination and direction of the Police and Animal Control departments. REPORTING RELATIONSHIPS Supervision Received: The Police Chief works under the broad policy guidance and general guidance and direction of the City Manager. Supervision Exercised: The Police Chief provides general supervision and general guidance and direction to clerical and professional Police Department and Animal Control Department personnel. ESSENTIAL FUNCTIONS Plans and executes a law enforcement program for City in order to accomplish Police Department objectives; plans, coordinates and evaluates Police Department operations and performance in order to safeguard lives and property of Moab Citizens; initiates improvements and programmatic changes. Supervises all Police and Animal Control Department personnel directly or through subordinate supervisors; directs the utilization of personnel in all functions of the Police Department and provides necessary training in order to establish and maintain a high quality of police service to public; conducts regular staff meetings with subordinates to resolve problems, assign work and monitor progress of police work; approves all assignments, shift changes and other personnel actions initiated by Sergeant; maintains discipline and evaluates personnel. Prepares and monitors the annual Police Department budget by maintaining records of equipment and materials used in evaluating future needs of the department, planning and reviewing specifications for new equipment and providing budgetary information to the City Manager. Maintains all necessary police records and submits period reports to City administration and to Item #2 Current Job Description Revisions Needed Federal and local agencies regarding Police Department activities; coordinates proper storage, maintenance and retrieval of records through computer system. Meets with other City officials, other law enforcement agencies, community and business representatives and the public to discuss all aspects of Police Department activities; releases information to news media. Attends conferences, meetings and training to keep abreast of current trends in police administration and court decisions; represents City Police Department at a variety of state and national meetings. Performs related duties as required. MINIMUM QUALIFICATIONS A. Education and Experience 1. Graduation from a four-year college or university with a degree in Police Science, Law Enforcement, Criminology or a related field. AND 2. Eight (8) years of general law enforcement experience, five (5) years of which must have been in a position equivalent to Sergeant or above OR 3. An equivalent combination of education and experience B. Required Knowledge, Skills and Abilities 1. Thorough knowledge of modern law enforcement principles, procedures, techniques and equipment; thorough knowledge of applicable laws and ordinances in department rules and regulations; thorough knowledge of administration and budgetary methods and procedures; considerable knowledge of employment and personnel laws, practices and procedures; considerable knowledge of use of computer programs and systems for law enforcement and administrative functions. 2. Considerable skill in the proper use and care of firearms and other police equipment. 3. Ability to supervise and coordinate the activities of a police department; ability to exercise sound judgment in evaluating emergency situations; ability to insure compliance to safety practices and procedures common to law enforcement work; ability to communicate effectively both orally and in writing; ability to establish and maintain effective working relationships with City officials, other law enforcement Item #2 Current Job Description Revisions Needed agencies, service and community organizations, businesses and the public. C. Special Qualifications (Licenses, Certifications, etc.) Upon employment, must possess a valid Utah driver's license; Utah P.O.S.T. Certification or be certifiable; Firearms Certification. D. Work Environment and Physical Demands The Police Chief normally works in a safe and climate -controlled environment. The Police Chief may occasionally work out-of-doors and in unpredictable situations. Tasks may entail muscular strain, including walking, standing, running, stooping, sitting, reaching, lifting, and the use/control of a firearm and/or other standard law enforcement tools. Tasks may include controlling human subjects. Unique mental stresses associated with law enforcement demands may be present. Talking, hearing and seeing are essential to performing job requirements. Common eye, hand and finger dexterity is required for most essential functions. SELECTION GUIDELINES Formal application; extensive background investigation; evaluation of education and experience; job -related oral examination; final interview with hiring authority. Successful completion of a pre -employment drug and alcohol screen test. Item #2 CITY OF MOAB JOB DESCRIPTION Departmental Revisions Class Title: Chief of Police Department: Police Status: Exempt Salary Range: GENERAL PURPOSE The Chief of Police is responsible for the overall management of the Moab City Police Department in all areas of law enforcement and public safety through teamwork with the Moab community. The Chief of Police performs a variety of administrative, supervisory, technical and professional work as Moab City's chief law enforcement officer. The Chief of Police works with the executive team to address project, department and personnel issues, and interacts with community organizations and individuals in matters concerning safety, health and welfare of the community as a whole. REPORTING RELATIONSHIPS The Chief of Police is appointed directly by the people and works under the general supervision of the Mayor and City Manager. The Chief of Police exercises management and supervision of the police department. PROFESSIONAL COMPETENCIES 1. Knowledge of principles, practices and procedures of municipal police administration, including community -oriented policing, patrol, traffic and investigation. 2. Knowledge of criminal laws, codes and ordinances and court interpretations, including rights of citizens, apprehension, arrest, search and seizure and rules of evidence. 3. Knowledge of administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision. 4. Ability to effectively represent the Moab City Police Department in meetings governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations. 5. Proficiency with Microsoft Word, Excel and Powerpoint. 6. Ability to deal with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone. 7. Ability to inspire trust in others. 8. Ability to make effective public presentations. Item #2 MINIMUM QUALIFICATIONS Departmental Revisions 1. Graduation from an accredited college or university with a degree in Law Enforcement, Criminal Justice, Public Administration or related degree. 2. Graduation from High School and eight (8) years of successful, full-time experience in law enforcement, five (5) years of which must have been in a position equivalent to Sergeant or above. 3. Utah P.O.S.T. certification Category I or other state peace officer certification that qualifies for the Utah certification waiver. 4. Possess a valid Utah driver license, or be eligible to receive a Utah driver license within 30 days of hire. EXAMPLES OF TYPICAL JOB DUTIES 1. Organizes, plans and directs the affairs of the Moab City Police Department. 2. Assists the City Manager in the development and implementation of Department policies, goals, objectives, procedures and priorities for each assigned service area. 3. Provides for the selection, training, professional development and work evaluation of department staff, authorizes discipline as required, provides policy guidance and interpretation to staff, and ensures that city and department policies are consistently enforced. 4. Analyzes departmental needs and prepares budget recommendations for presentation to the City Manager and City Council. Helps in the preparation of the departmental annual budget. 5. Provides for the maintenance of a complete and accurate record system of law enforcement activities. 6. Makes public presentations to a variety of organizations. 7. Prepares, recommends and implements strategic plans to meet Moab City's current and long-range goals. 8. Effectively coordinates law enforcement activities with other local government, state and federal departments when necessary. 9. Identifies funding resources for special department projects and needs, and prepares funding applications for such. 10. Plans, organizes, administers, reviews and evaluates the work of sworn and non -sworn personnel. 11. Oversees the investigation of major crimes in coordination with other agencies, and works with the County Attorney and City Attorney in the preparation of these cases. 12. Monitors changes in laws, court decisions, regulations and technology that may affect departmental operations. 13. Possesses the ability to both follow and give clear and concise verbal and written instructions. 14. Maintains knowledge of local, state and federal laws and regulations associated with policing, especially as they pertain to evidence handling and investigations. 15. Manages and supervises a variety of divisions including Animal Control. 16. Performs other duties as assigned or directed. PHYSICAL DEMANDS/WORK ENVIRONMENT 1. Work is performed primarily in an office, in vehicles and in outdoor settings, in all weather conditions including extreme temperatures, and may require performance of duties during day time or night time hours. 2. Work involves considerable exposure to stressful situations. SELECTION GUIDELINES Item #2 SAMPLE CITY OF PLEASANT VIEW POLICE CHIEF DEPARTMENT: Police Department CLASSIFICATION: Full-time FLSA DESIGNATION: Overtime Exempt HIRING RANGE: $64,688.00 to $81,203.20 SALARY RANGE: $64,688.00 to $97,718.40 APPOINTED POSITION: This is a politically appointed positon, with the appointment being made by the Mayor and City Council per City ordinance and state statute. REPORTING RELATIONSHIPS Position Reports to: City Administrator Positions Supervised: All full and part-time officers; animal services, Records Clerk Operations Supervised: Law Enforcement; Patrol, Traffic Enforcement; Investigations; School Resource Officer Program; Evidence; Administration; Animal Services; School Crossings/Crossing Guards; Court Bailiff Services DISTINGUISHING FEATURES OF THE POSITION Under administrative direction from the Mayor and City Council and City Administrator, plans, organizes, coordinates, participates and directs the city's comprehensive police services and law enforcement program. Existing operations include patrol, traffic enforcement, investigations, animal services and administrative support services. The Chief provides professional assistance to city management staff in areas of expertise and coordinates assigned activities with other City departments. The Chief fosters cooperative working relationships with citizen groups and other police agencies (specifically neighboring police agencies) and North View Fire District. The Chief responds appropriately to citizen complaints and concerns. The Chief also provides highly responsible and complex administrative support to the City Manager; performs related work as assigned. Residency within Pleasant View City limits is required. FUNCTIONS & DUTIES As Police Chief, this position will be responsible for the following: • Oversight of multiple operations and functional areas, various staff, and resource support within the department (patrol, investigations, evidence, court, animal services, and civilian positions). • Oversight of all administrative duties of the department, including budget preparation and management, procurement, scheduling, prioritizing of work, etc. • Providing direction on staff assignments based on departmental goals, priorities and objectives. • Developing policies for personnel -related issues, effectively managing all personnel in the department. Page 1 3 Item #2 SAMPLE CITY OF PLEASANT VIEW POLICE CHIEF • Resolving personnel conflicts, counseling employees on improving work productivity, informing employees of career development opportunities, and conducting performance evaluations and administering disciplinary action in accordance with City and Police Department policies. • Directing and holding regular staff meetings. • Submitting proposals to initiate changes and new programs, implementing as directed, drafting correspondence, and being able to make decisions on issues where no guidelines or policies exist. • Providing information to employees regarding law and policy changes and monitoring compliance. • As required, personally performing the duties of any position in the department when necessary (i.e. temporarily filling -in / covering shifts, etc.). • Coordinating with and working in an extensive capacity with other functional areas and their respective department heads, including making recommendations to the City Administrator, Mayor, and City Council on various issues. • Working with the community; responding to citizen and community needs; regularly informing the public, responding to public comments and complaints, and informing residents and groups on public safety issues. • Media relations. • Managing department equipment and fleet, including the development of preventive maintenance plans, conducting inspections, determining needs and preparing reports. • Developing and implementing / managing department budget. • Locating grant opportunities and writing grant applications and other proposals, and facilitating intergovernmental financial support for operations. • Demonstrating initiative and keeping abreast of current trends, practices and programs by participating in career and professional development. • Formulating and participating in police training, education and leadership development programs for all police department personnel. • Maintaining professional work habits and image; ensuring that highest standards of police conduct are maintained throughout the department. • Using and implementing technology to advance the services of the department. • Managing the fleet of police assigned vehicles, including preventative maintenance. • Preparing and submitting reports on department statistics, calls, etc. • Other duties as assigned. QUALIFICATIONS & COMPETENCIES • Must be 21 years of age. • Must be a U.S. Citizen. • Must possess, or be able to obtain by time of hire, a valid Utah Driver's License without record of suspension or revocation in any state. • Must pass a thorough background investigation. • Must successfully complete a one-year probationary period. • Must be able to meet Department's physical standards. • No felony convictions. EDUCATION / CERTIFICATION / EXPERIENCE: • Must be a high school graduate and possess a high school diploma or GED. Page 14 Item #2 SAMPLE CITY OF PLEASANT VIEW POLICE CHIEF • Must possess a Bachelor's in Criminal Justice, Police Science, or other relevant field. (The equivalent combination of experience may be substituted for educational requirements.) • A minimum of 15 years law enforcement experience, 5 of which include progressively responsible supervision and administrative experience. • Must possess a current Utah Police Academy (P.O.S.T.) graduate certificate. REQUIRED KNOWLEDGE: • Knowledge of City government, politics and operations. • Knowledge of police department administration practices. • Knowledge of City ordinances, civil service, State and Federal laws; content, intent and application of Utah criminal law; civil and constitutional laws. • Knowledge of adult and juvenile judicial procedures. • Knowledge of laws of arrest and search and seizure. • Knowledge of techniques of interview and interrogation; criminal case preparation; crime scene management. • Knowledge of departmental policies and procedures. SKILLS / ABILITIES: • Ability to communicate clearly and concisely, both orally and in writing; being diplomatic and tactful. • Ability to analyze dangerous situations rapidly and accurately before taking safe effective action. • Ability to operate a police vehicle, police radio, handgun and/or other weapons, handcuffs, first aid equipment, and a department issued computer. • Ability to enforce federal, state and local laws; work with the public in a courteous respectful manner. • Ability to effectively use computers, Microsoft products and other software management products. WORKING CONDITIONS Working conditions may vary. Some work will be performed in/on or under the following circumstances: • A temperature controlled conditioned office. • Field settings (such as busy streets, parking lots, residential neighborhoods, etc.) • A marked or unmarked police vehicle. • Extreme temperatures and weather conditions (heat, cold, rain, snow, etc.). • Conditions of this position may present occasional high stress and threat to personal safety during periods of search and seizure and arrest. • May be exposed to toxic materials, blood borne pathogens and other infectious environments • May have to interact or deal with unruly or dangerous individuals. • May need to enter unsafe building sites • May need to use deadly force. • Rotating shifts and altering schedules (swing shifts, weekends, graveyards, etc.). • May be required to extend work schedule during emergency situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Page 5 Item #2 SAMPLE CITY OF PLEASANT VIEW POLICE CHIEF While performing the duties of this job, the employee is frequently required to sit, and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arms; climb or balance; run, stoop, kneel, crouch, or crawl; and taste or smell. The employee may be required to carry, drag, or restrain individuals from 50 to 300 pounds and lift in excess of 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at -will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions. Well -constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed in an attempt to illustrate essential functions and basic duties, in addition to peripheral tasks or that could generally be considered other duties as assigned. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions. In accordance with Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the functions & duties as described. Page 16 Item #2 Current Job Description Class Title: Department: Division: Public Works Director Public Works Public Works GENERAL PURPOSE Revisions Needed CITY OF MOAB JOB DESCRIPTION Class Code: Pay Grade: 18 Effective Date: Date Revised: 3/21/97 Performs a variety of professional, technical and supervisory labor and maintenance functions relating to directing all aspects of City-wide public works operations and facilities, including streets, water, sewer and parks. REPORTING RELATIONSHIPS Supervision Received: The Public Works Director works under the general and broad policy guidance of the City Manager. Supervision Exercised: The Public Works Director provides general and close supervision over Public Works employees, either directly or through an intermediate supervisor. ESSENTIAL FUNCTIONS Oversees all Public Works Department activities; directs activities of personnel in the carrying out of functions; determines work priorities and delegates assignments to subordinate personnel; develops guidelines and deadlines; assures adequate resources and equipment; supervises staff; allocates resources; evaluates employee work performance with assistance of appropriate supervisor; participates in and approves all personnel actions in the Public Works Department; coordinates training and education programs for the Department. Assists in annual budget preparation; monitors expenditures for all divisions in Public Works Department; determines equipment, personnel and materials needs; oversees purchasing and bidding processes for the Public Works Department. Performs routine and skilled maintenance and labor for all aspects of Public Works operations, including water, sewer, streets, parks and other public facilities, including the operation of construction and maintenance equipment; provides quality assurance review of work in progress; supervises crews when necessary. Reviews and approves site plans and requests for services; oversees contracts and contract work; inspects contract and other work; coordinates activities of contract engineers; reads and Public Works Director 03/21/97 Page 1 of Item ## 3 Current Job Description Revisions Needed interprets engineering plans and specifications; meets with developers and contractors; interprets City ordinances and makes recommendations for changes; ensures compliance with all standards and regulations for all Public Works functions. Makes recommendations to the City Manager and City Council on public works issues; participates and coordinates Capital Projects and other long- and short-term planning processes; makes regular reports to the City Manager; attends public meetings and provides recommendations and input; represents the City in meetings with the public and other public entities; acts as a liaison between the City and other agencies. Responds to complaints, comments and inquiries; negotiates easements and other processes with the public and outside agencies; interacts with the press and conducts public relations efforts. Coordinates safety functions of the City; ensures proper use of safety equipment and practices. QUALIFICATIONS A. Education and Experience 1. A Bachelor's degree in civil engineering or related public works field AND 2. Five (5) years of experience in public works operations, two (2) years of which must have been in a supervisory capacity OR 3. An equivalent combination of education and experience B. Required Knowledge, Skills and Abilities 1. Considerable knowledge of construction, maintenance and repair functions related to water, sewer, streets and parks maintenance. Considerable knowledge of standard budgetary, supervisory, and management and public works planning concepts and practices. 2. Ability to plan and coordinate work programs on a City-wide basis; ability to operate maintenance and construction equipment; ability to read and interpret engineering plans and specifications, assign work and monitor the progress of construction and maintenance projects; ability to motivate, supervise and evaluate subordinates; ability to communicate effectively both orally and in writing; ability to establish and maintain effective working relationships with employees, other departments and the public. Item #3 Public Works Director 03/21/97 Page 2 of 3 Current Job Description Revisions Needed C. Special Qualifications (Licenses, Certifications, etc.) Upon employment, must possess a valid Utah driver's license. D. Work Environment and Physical Demands The Public Works Director may work in variable weather and traffic conditions and other potentially hazardous circumstances with the use of safety equipment. The Public Works Director performs light and heavy labor. Tasks regularly include walking, standing, stooping, sitting, reaching, climbing and lifting. Talking, hearing and seeing are necessary for performing most essential duties. Common eye, hand and finger dexterity is required for most essential functions. SELECTION GUIDELINES Formal application; interview with hiring authority. Successful completion of a pre- employment drug and alcohol screen test. Item #3 Public Works Director 03/21/97 Page 3 of 3 SAMPLE CITY OF PLEASANT VIEW PUBLIC WORKS DIRECTOR DEPARTMENT: CLASSIFICATION: FLSA Designation: Public Works Full-time Exempt HIRING SALARY RANGE: $67,639.71 to $83,939.35 SALARY RANGE: $67,639.71-$100,240.87 REPORTING RELATIONSHIPS Position Reports to: Operations Supervised: Positions Supervised: City Administrator Streets, Stormwater, Fleet Management, Water, Garbage and Recycling, Sewer, Snowplowing, Parks, and Facilities. Utilities Superintendent, Parks Foreman, Streets Foreman and several Operations & Maintenance Technicians DISTINGUISHING FEATURES OF THE POSITION Under direction of the City Administrator, the Public Works Director is responsible for all aspects of managing the Public Works Department, including, but not limited to: project planning and management, resource inventory and allocation, and personnel training and management. Additionally, the Director is responsible for ensuring the effective completion of annual maintenance and special department and/or infrastructure projects. The Director is also responsible for ensuring all projects are completed in compliance with local, state and federal policies, procedures, rules and regulations. This is a full-time position, days and hours of work are typically Monday through Friday 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work, such as attendance at city council or planning commission meetings, or call -out work, may be required as job duties demand. Travel is primarily locally during the business day, although some out of the area and overnight travel may be expected. FUNCTIONS & DUTIES As Public Works Director this position will be responsible for: • Effective planning, organizing, managing, assisting and supervising the operations of the streets, parks, storm sewers, mechanical maintenance, fleet, city facilities, water and solid waste utilities, and other related activities of the City. • In conjunction with the City Administrator, prepares annual Public Works budget, based on analysis of projected needs and resources. • Writing reports and agenda memos for recommended City Council action; presenting information and recommendations to City Council. • Reviews and approves all Public Works budgetary expenditures; acts as lead purchasing agent for Public Works department. • Managing, maintaining and tracking of inventory for City infrastructure and projects for parks, streets/sidewalks, street signage, stormwater, water, etc. including preparing bid packages, budget management, contractor management, supply ordering, and staff scheduling. • Tracking of projects, schedules and inventories through the use of software and technology. • Conducts routine inspections of City and residential infrastructure to determine maintenance needs, problem areas, repair prioritization, as well as development and construction improvements. Wage Item #3 SAMPLE CITY OF PLEASANT VIEW PUBLIC WORKS DIRECTOR • Scheduling and prioritizing asphalt and streets for various maintenance treatments, including patching, overlays, slurry seal, crack seal, reconstruction, etc. • EPA stormwater management and enforcement, participation in regional stormwater coalition. • Supervision of culinary water system management; tracking of watery system inventory; ensuring water quality testing and standards are met. • Ensuring proper safety protocol, devices and equipment are used in the work areas; conducting on -site safety meetings with work crew(s) when applicable. • Estimating costs on job materials, equipment needs and ensuring such items are ordered and delivered to the job areas. • Effective work and project scheduling for subordinates; inspecting work performed by the city staff to ensure quality, accuracy, and prescribed adequacy. • Preparing and maintaining daily, weekly, monthly activity reports and other status reports as required; maintaining records to document adequacy, quality and timeliness of work performed. • Assuring proper snow removal takes place; participation in snow removal will be required. • Developing and evaluating subordinate staff, including annual performance evaluations. • Working to encourage and improve department operations, decrease liabilities, and improve service. • Investigating complaints made by members of the public, making recommendations for corrective measures and following through with recommendations. • Oversight of Department funds, evaluating and recommending rate restructuring, writing grants and proposals as a principal source to the department's operations budget or the City's General Fund, and/or facilitating intergovernmental financial support for operations. • Overseeing the development, implementation and update of the City's storm water system, street, water and parks master plans. • Working closely with contract engineer firms, evaluating and developing recommendations for engineering services and city-wide administration, procedures, policies and programs. • Coordinating with surrounding cities to resolve mutual public works concerns. • Regularly informing the public, responding to public comment, and informing residents and groups on City issues, often in person. • Other duties as assigned by the City Administrator, Mayor and/or Council. QUALIFICATIONS & COMPETENCIES EDUCATION / CERTIFICATION / EXPERIENCE: • A Bachelor's Degree in Construction Management, Civil Engineering, or other related field. • Seven years of supervisory and/or progressively responsible experience in a related field. • An equivalent amount of experience may be substituted for a bachelor's degree. • Possession of a valid Utah Commercial Driver's License (CDL) or the ability to obtain a CDL with in the probationary period of employment. REQUIRED KNOWLEDGE: • Knowledge of City government, politics and operations. • Knowledge of computers, Microsoft products and other software management products • Knowledge of Civil Engineering, construction, design, maintenance, mathematics and physics. • Knowledge of finance and budget, bid process, contract compliance, personnel management and public administration. • Knowledge of complicated drawings, specifications, charts, tables, handbooks, formulas, as well as a variety of precision measuring instruments. Knowledge of methods, materials, and equipment used in public works construction, maintenance and repair. • Knowledge of common hazards of public works and utilities work environments and the safety precautions necessary to minimize such hazards. 4 1 P a g e Item #3 SAMPLE CITY OF PLEASANT VIEW PUBLIC WORKS DIRECTOR • Considerable knowledge of the materials, methods, practices and equipment of public works field operations such as mechanical maintenance, automotive fleets and safety practices. • Understanding of standards and codes and knowledge of technical and practical design of public works systems, such as MUTCD and AASHTO. SKILLS / ABILITIES: • Ability to communicate clearly and concisely, both orally and in writing; being diplomatic and tactful. • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and recommend solutions; cooperative and creative problem solving. • Effective time management for self and subordinates. • Ability to operate city vehicles and equipment, including snowplows, dump trucks, heavy equipment, mowers and lawn maintenance equipment. • Ability to use software and spreadsheets to track inventories and projects. • Ability to establish and maintain effective working relationships with the general public, subordinates, contractors, other employees, and elected officials. • Ability to direct and supervise employees involved in simple infrastructure and maintenance programs. WORKING CONDITIONS Working conditions may vary. Some work will be performed in/on: • An air conditioned office. • Heavy equipment. • Extreme temperatures (heat and cold). • Wet conditions. • Common construction areas. DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at -will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions. Well -constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed in an attempt to illustrate essential functions and basic duties, in addition to peripheral tasks or that could generally be considered other duties as assigned. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions. In accordance with Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the functions & duties as described. 5 i P a g e Item #3 SAMPLE CITY OF PLEASANT VIEW PUBLIC WORKS DIRECTOR DEPARTMENT: CLASSIFICATION: FLSA Designation: HIRING SALARY RANGE: $28.49 to $35.17 /hourly SALARY RANGE: Public Works Full-time Non-exempt (eligible for overtime) ($59,259.20 to $73,153.60/annually) $35.17 to $41.85 /hourly ($73,153.60 to $87,048.00/annually) REPORTING RELATIONSHIPS Position Reports to: Operations Supervised: Positions Supervised: City Administrator Streets, Stormwater, Fleet Management, Water, Garbage and Recycling, Sewer, Snowplowing, Parks, and Facilities. Utilities Superintendent, Parks Foreman, Streets Foreman and several Operations & Maintenance Technicians DISTINGUISHING FEATURES OF THE POSITION Under direction of the City Administrator, the Public Works Director is responsible for all aspects of managing the Public Works Department, including, but not limited to: project planning and management, resource inventory and allocation, and personnel training and management. Additionally, the Director is responsible for ensuring the effective completion of annual maintenance and special department and/or infrastructure projects. The Director is also responsible for ensuring all projects are completed in compliance with local, state and federal policies, procedures, rules and regulations. This Public Works Director is full-time and is considered a working director position, subject to overtime accrual, and days and hours of work are typically Monday through Friday 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work, such as attendance at city council or planning commission meetings, snowplowing, water main breaks, or other call -out work, may be required as job duties demand. The Public Works Director will take on -call shifts as needed, and will be expected to supervise, assist and participate in projects and work in the field. Travel is primarily locally during the business day, although some out of the area and overnight travel may be expected. FUNCTIONS & DUTIES As Public Works Director this position will be responsible for: • Effective planning, organizing, managing, assisting and supervising the operations of the streets, parks, storm sewers, mechanical maintenance, fleet, city facilities, water and solid waste utilities, and other related activities of the City. • In conjunction with the City Administrator, prepares annual Public Works budget, based on analysis of projected needs and resources. • Writing reports and agenda memos for recommended City Council action; presenting information and recommendations to City Council. • Reviews and approves all Public Works budgetary expenditures; acts as lead purchasing agent for Public Works department. • Managing, maintaining and tracking of inventory for City infrastructure and projects for parks, streets/sidewalks, street signage, stormwater, water, etc. including preparing bid packages, budget management, contractor management, supply ordering, and staff scheduling. • Tracking of projects, schedules and inventories through the use of software and technology. Wage Item #3 SAMPLE CITY OF PLEASANT VIEW PUBLIC WORKS DIRECTOR • Conducts routine inspections of City and residential infrastructure to determine maintenance needs, problem areas, repair prioritization, as well as development and construction improvements. • Scheduling and prioritizing asphalt and streets for various maintenance treatments, including patching, overlays, slurry seal, crack seal, reconstruction, etc. • EPA stormwater management and enforcement, participation in regional stormwater coalition. • Supervision of culinary water system management; tracking of watery system inventory; ensuring water quality testing and standards are met. • Ensuring proper safety protocol, devices and equipment are used in the work areas; conducting on -site safety meetings with work crew(s) when applicable. • Estimating costs on job materials, equipment needs and ensuring such items are ordered and delivered to the job areas. • Effective work and project scheduling for subordinates; inspecting work performed by the city staff to ensure quality, accuracy, and prescribed adequacy. • Preparing and maintaining daily, weekly, monthly activity reports and other status reports as required; maintaining records to document adequacy, quality and timeliness of work performed. • Assuring proper snow removal takes place; participation in snow removal will be required. • Supervision and participation in maintenance activities such as crack sealing, asphalt hole patching, etc. • Supervision and participation in in-house infrastructure projects, such as park improvements, facility repairs, etc. • Developing and evaluating subordinate staff, including annual performance evaluations. • Working to encourage and improve department operations, decrease liabilities, and improve service. • Investigating complaints made by members of the public, making recommendations for corrective measures and following through with recommendations. • Oversight of Department funds, evaluating and recommending utility rate restructuring, writing grants and proposals as a principal source to the department's operations budget or the City's General Fund, and/or facilitating intergovernmental financial support for operations. • Overseeing the development, implementation and update of the City's storm water system, street, water and parks master plans. • Working closely with contract engineer firms, evaluating and developing recommendations for engineering services and city-wide administration, procedures, policies and programs. • Regularly informing the public, responding to public comment, and informing residents and groups on City issues, often in person. • Coordinating with surrounding cities to resolve mutual public works concerns. • Other duties as assigned by the City Administrator, Mayor and/or Council. QUALIFICATIONS & COMPETENCIES EDUCATION / CERTIFICATION / EXPERIENCE: • A Bachelor's Degree in Construction Management, Civil Engineering, or other related field. • Seven years of supervisory and/or progressively responsible experience in a related field. • An equivalent amount of experience may be substituted for a bachelor's degree. • Possession of a valid Utah Commercial Driver's License (CDL) or the ability to obtain a CDL with in the probationary period of employment. REQUIRED KNOWLEDGE: • Knowledge of City government, politics and operations. • Knowledge of computers, Microsoft products and other software management products • Knowledge of Civil Engineering, construction, design, maintenance, mathematics and physics. • Knowledge of finance and budget, bid process, contract compliance, personnel management and public administration. 4 1 P a g e Item #3 CITY OF PLEASANT VIEW SAMPLE PUBLIC WORKS DIRECTOR • Knowledge of complicated drawings, specifications, charts, tables, handbooks, formulas, as well as a variety of precision measuring instruments. • Understanding of standards and codes and knowledge of technical and practical design of public works systems, such as MUTCD and AASHTO • Knowledge of methods, materials, and equipment used in public works construction, maintenance and repair. • Knowledge of common hazards of public works and utilities work environments and the safety precautions necessary to minimize such hazards. • Considerable knowledge of the materials, methods, practices and equipment of public works field operations such as mechanical maintenance, automotive fleets and safety practices. SKILLS / ABILITIES: • Ability to communicate clearly and concisely, both orally and in writing; being diplomatic and tactful. • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and recommend solutions; cooperative and creative problem solving. • Effective time management for self and subordinates. • Ability to operate city vehicles and equipment, including snowplows, dump trucks, heavy equipment, mowers and lawn maintenance equipment. • Ability to use computers, basic software and spreadsheets to track inventories and projects. • Ability to establish and maintain effective working relationships with the general public, subordinates, contractors, other employees, and elected officials. • Ability to direct and supervise employees involved in infrastructure and maintenance programs. WORKING CONDITIONS Working conditions may vary. Some work will be performed in/on: • Inside temperature controlled environments such as an office or building. • Outdoor work sites such as parks, streets, water facilities, detention basins, construction areas, confined spaces such as manholes, etc. • Inside vehicles and heavy equipment. • Extreme temperatures and weather conditions such as heat, rain, snow and freezing temperatures. DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at -will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions. Well -constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed in an attempt to illustrate essential functions and basic duties, in addition to peripheral tasks or that could generally be considered other duties as assigned. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions. In accordance with Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the functions & duties as described. 5 i P a g e Item #3 City of Moab Holiday Schedule 2016 All City Offices will be closed on the following holidays during 2016: Friday, January 1 Monday, January 18 Monday, February 15 Monday, May 30 Monday, July 4 Monday, July 25 (observed) Monday, September 5 Friday, November 11 Thursday, November 24 Friday, November 25 Monday, December 26 (observed) /s/ Rachel E. Stenta City Recorder/Assistant City Manager New Year's Day Dr. Martin Luther King Jr. Day Presidents' Day Memorial Day Independence Day Pioneer Day Labor Day Veterans' Day Thanksgiving Day Day After Thanksgiving Christmas Day Published in the Times Independent, December 10 and 14, 2015. Item #4