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HomeMy Public PortalAbout19891220 - Minutes - Board of Directors (BOD) Meeting 89-33 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS DECEMBER 20 , 1989 MINUTES I . ROLL CALL Vice President Nonette Hanko called the meeting to order at 7 : 50 P . M. Members Present : Nonette Hanko, Katherine Duffy, Richard Bishop, Robert McKibbin, Teena Henshaw, Betsy Crowder. Edward Shelley arrived at 8 : 25 P .M. at the beginning of the discussion of item 3 under board business . Personnel Present : Herbert Grench, Craig Britton, David Hansen , Mary Hale , Del Woods , John Escobar , and Carolyn Schmidt . WRITTEN COMMUNICATIONS C . Schmidt stated that the Board had received the following written communications : 1) a letter from Don Augenstein, 4277 Pomona Avenue , Palo Alto , regarding potential residential development of "Devils Canyon" in San Mateo County, 2) a letter from Marilyn Walter , 20 Coyote Hill , Portola Valley , protesting the continuing and increased use of the Windy Hill trails by mountain bikes as well as the parking situation at the Sequoias; 3) a letter from Thomas Belote , 603 Gannon Hall , Pullman , Washington, in support of the District ' s work , specifically at the Fremont Older Open Space Preserve ; and 4) a letter from Marc Boudart of Mark Boudart Construction & Design, 703 Woodside Road #4 , Redwood City, requesting notice of meetings or proceedings regarding the Acronico-Boudart lands off of Portola Heights Road; C. Schmidt stated that draft responses prepared by staff for Board consideration were attached to the letters . She also stated that the response to the Marilyn Walter letter that had been included in the Board packet had been revised to contain a paragraph addressing the parking situation at the Sequoias . N. Hanko stated the letter to Marilyn Walter should be changed to reflect the date of February 21 for the Trails Committee Meeting . With that change , the draft responses to the letters were approved by Board consensus . Meeting 89-33 Page two III . ORAL—COMMUNICATIONS No oral communications were made to the Board. IV. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . V. BOARD BUSINESS A. Final Adoption of the Revised Relative Site Emphasis Plan and Schedule for Review of Use and Manag ement Plans (Report _R-89--166 of December 13 , 1989) Motion: K. Duffy moved that the Board adopt the Revised Relative Site Emphasis Plan and Schedule for Review of Use and Management Plans as presented. T. Henshaw seconded the motion. The motion passed 6 to 0 . There was a brief Board discussion on the creation of a consent calendar on the agenda whereby Board items , especially, but not limited to second readings , would be automatically adopted unless a Board member requested the item be removed from the consent calendar. H. Grench stated that he would discuss the suggestion with the new Board president in early 1990. B . Update on _19900penSpace Conference Planning -{Report R-89-184 of December 13,- 198911 M. Hale reviewed the status of hotel negotiations and the current planning schedule for the 1990 conference . Members of the Board discussed the impact of the conference on finances and the ordinary work of the District . The importance of using the conference to contribute to the success of the creation of the South Santa Clara County Open Space Authority was stressed. T. Henshaw stated the conference was the public springboard for passage of the open space initiative at the November elections . Various Board members agreed that exposure for the South Santa Clara County Open Space Authority should be a major focus of the conference and the public relations campaign for the District. H. Grench noted that he would discuss the issue with John Gibbs from Supervisor McKenna ' s office. T. Henshaw suggested appointing a Board member to work with the South Santa Clara County Open Space Authority and also suggested that N. Hanko be named the honorary chairperson of the conference . She asked that N. Hanko consider accepting this position and asked that the matter come back to the Board at a later date . C. Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional_ Open Space District for Fiscal Year 1990-1991 (Report R-89-169 of _De_ce_mber 12 , _1990) K. Duffy suggested including the dates covered by the action plan in Meeting 89-33 Page three the title of next year ' s report . H. Grench stated that the action plan was put together without consideration of the impact of the conference on staff time . With respect to fundraising for the conference, he stated that he has made connections with a member of the Junior League who will approach that organization on behalf of the District to see if there is a willingness to raise funds for the conference . C . Bruins will also be involved in fundraising as a staff member. C . Britton reviewed the land acquisition portion of the proposed Action Plan stating that the key project was acquiring property for the ridge trail system within the District . He reviewed his staffing needs and indicated a proposal would be presented to the Board for approval at its next meeting. D. Hansen reviewed his portion of the proposed Action Plan, noting the substantial impact of the conference on his department . H. Grench indicated that the grant projects and the Windy Hill Open Space Preserve development project would be two areas that would remain top priority regardless of the demands of the conference . Discussion centered around site preparation and staffing. M. Hale stated that the major emphasis of the public communications department would be the conference . She also stated that promotion of Skyline Ridge Open Space Preserve and the announcement of the national open space organization on April 22 , 1990 Earth Day were key public relations activities . She also indicated that since the conference would be the top priority of the department , much of the work for normally scheduled publications would be contracted out. H. Grench stated that the general management program would be normal , but that his time would be heavily involved with the conference. He stated that his long-term plan for programs and organization of the District would be presented to the Board for action during the first calendar quarter of 1990 . R. McKibbin suggested that Item 5 under other typical projects on page 26 of the report become Item 6 under key projects and activities . Motion : R. McKibbin moved that the Board approve moving Item 5 under other typical projects on page 26 be moved to Item 6 under key projects and activities . E. Shelley seconded the motion. The motion passed 7 to 0 . Motion : K. Duffy moved that a major focus of the media coverage for the 1990 Open Space Conference would include the formation of the South Santa Clara County Open Space Authority. R. McKibbin seconded the motion. The motion passed 7 to 0 . B . Crowder suggested that the action plan should contain a preamble of the goals and objectives of the Board. E . Shelley agreed, stating that it would be an opportunity for the Board to show staff its Meeting 89-33 Page four priorities before seeing a plan of action for the next year . A workshop for the Board to create a list of priorities for 1991 was suggested for the month of November , 1990 . Motion: T. Henshaw moved that a Board workshop be included on the subject of next year ' s action plan. R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: R. McKibbin moved that the Action Plan, as modified by a previous motion, be accepted. B . Crowder seconded the motion. The motion passed 7 to 0 . D. Proposed Seasonal and Interim Trail Closures to Bic ales and Equestrian Use (Report R-89-168 of December 13 , 1989) Motion: R. Bishop moved that the proposed seasonal and interim trail closures to bicycles and equestrian use be accepted as presented. R. McKibbin seconded the motion. The motion passed 7 to 0 . E. Dedication Status of District Lands (Report R-89-171 f December 13,_ 19989--) H. Grench indicated the number of properties dedicated was up to 70 percent of the total properties held by the District . Motion: R. McKibbin moved that the Board adopt Resolution 89- 58 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Dedicating Interests in Certain District Lands for Public Open Space Purposes . E. Shelley seconded the motion. The motion passed 7 to 0 . F . Approval of New Logo for 'Use on New Preserve Entrance-Si.ans (Report-R-89-165 of December 11 , 1989) M. Hale presented the new logo for use on the entrance signs to the preserves , noting that the Board was not approving colors until a future date when it would be asked to approve the ranger patch. K. Duffy expressed dissatisfaction with the new logo. E. Shelley expressed concern with the shape of the logo and the redundancy of the words "open space . " R. Bishop stated that he was satisfied with the logo and suggested the Board approve it . After continued discussion, H. Grench recommended the Board approve the creation of one sign and have the Board inspect the sign on the preserve . He said that if the Board did not approve of the sign, the logo would be removed, and the Board would be able to select another logo. He said that the he sign would be used at Ravenswood Open Space Preserve only until the Board accepted or rejected the new logo . Meeting 89-33 Page five Motion: N. Hanko moved that the Board allow one sign to be constructed and installed at the Ravenswood Open Space Preserve for Board approval . B. Crowder seconded the motion. The motion passed on the following votes : Ayes : N. Hanko , B. Crowder, R. Bishop, R. McKibbin Noes : K. Duffy, T. Henshaw, E. Shelley F. Resolution of _Appreciation Supporting the Open Space -Preservation Efforts of Peninsula- - - ---Open—Space-Tru-st (Report- - ,R--89 -1-7-0 -of December 131_ 1989 Motion: R. McKibbin moved that the Board adopt Resolution 89- 59 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District in Appreciation Supporting the Open Space Preservation Efforts of Peninsula Open Space Trust . E. Shelley seconded the motion. The motion passed by a vote of 7 to 0 . G. Resolution- inAppreciation of Senator Alfred Alquist (Report R- 89-167 of -December _1_1,__I9,89- Motion: T. Henshaw moved that the Board adopt Resolution 89-60 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District in Appreciation of Senator Alfred Alquist . R. McKibbin seconded the motion. The motion passed 7 to 0 . H. Federal Disaster Assistance Program Request for Earthquake Damaae Rppair Funding (Report R-89-172 of December 15 , 1989) ------------ Motion: T. Henshaw moved that the Board adopt Resolution 89-61 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the General Manager of the District as the Authorized Agent to Act for and on Behalf of the District in Obtaining Federal Financial Assistance Under Public Law 93-288 as Amended. R. McKibbin seconded the motion. The motion passed 7 to 0 . VI . INFORMATIONAL REPORTS H. Grench reported on a meeting at which he spoke to the Sacramento County Open Space Commission. He also reported on the San Carlos Council meeting that he , A. Cummings , and R. Bishop attended at which the issue of the city ' s general plan and amendment for the Benedetti property was discussed. Meeting 89-33 Page six H. Grench announced a February Special District Management Institute seminar and indicated that a Board member might like to attend. H. Grench read a letter to the Board from Ken Fisher . VIZ . CLAIMS Motion: R. Bishop moved that the Board approve the revised claims as presented. T. Henshaw seconded the motion. The motion passed 7 to 0 . VIII . CLOSED SESSION The Board recessed to Closed Session on land negotiation and personnel matters at 11 : 00 p.m. IX. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 40 . Carolyn Schmidt Recording Secretary