HomeMy Public PortalAbout19891220 - Minutes - Board of Directors (BOD) Meeting 89-33
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
RESCHEDULED REGULAR MEETING
BOARD OF DIRECTORS
DECEMBER 20 , 1989
MINUTES
I . ROLL CALL
Vice President Nonette Hanko called the meeting to order at 7 : 50 P . M.
Members Present : Nonette Hanko, Katherine Duffy, Richard Bishop,
Robert McKibbin, Teena Henshaw, Betsy Crowder. Edward Shelley arrived
at 8 : 25 P .M. at the beginning of the discussion of item 3 under board
business .
Personnel Present : Herbert Grench, Craig Britton, David Hansen , Mary
Hale , Del Woods , John Escobar , and Carolyn Schmidt .
WRITTEN COMMUNICATIONS
C . Schmidt stated that the Board had received the following written
communications :
1) a letter from Don Augenstein, 4277 Pomona Avenue , Palo Alto ,
regarding potential residential development of "Devils Canyon" in
San Mateo County,
2) a letter from Marilyn Walter , 20 Coyote Hill , Portola Valley ,
protesting the continuing and increased use of the Windy Hill
trails by mountain bikes as well as the parking situation at the
Sequoias;
3) a letter from Thomas Belote , 603 Gannon Hall , Pullman ,
Washington, in support of the District ' s work , specifically at
the Fremont Older Open Space Preserve ; and
4) a letter from Marc Boudart of Mark Boudart Construction & Design,
703 Woodside Road #4 , Redwood City, requesting notice of meetings
or proceedings regarding the Acronico-Boudart lands off of
Portola Heights Road;
C. Schmidt stated that draft responses prepared by staff for Board
consideration were attached to the letters . She also stated that the
response to the Marilyn Walter letter that had been included in the
Board packet had been revised to contain a paragraph addressing the
parking situation at the Sequoias .
N. Hanko stated the letter to Marilyn Walter should be changed to
reflect the date of February 21 for the Trails Committee Meeting .
With that change , the draft responses to the letters were approved by
Board consensus .
Meeting 89-33 Page two
III . ORAL—COMMUNICATIONS
No oral communications were made to the Board.
IV. ADOPTION OF AGENDA
N. Hanko stated that the agenda was adopted by Board consensus .
V. BOARD BUSINESS
A. Final Adoption of the Revised Relative Site Emphasis Plan and
Schedule for Review of Use and Manag
ement Plans (Report _R-89--166
of December 13 , 1989)
Motion: K. Duffy moved that the Board adopt the Revised Relative
Site Emphasis Plan and Schedule for Review of Use and
Management Plans as presented. T. Henshaw seconded the
motion. The motion passed 6 to 0 .
There was a brief Board discussion on the creation of a consent
calendar on the agenda whereby Board items , especially, but not
limited to second readings , would be automatically adopted unless a
Board member requested the item be removed from the consent calendar.
H. Grench stated that he would discuss the suggestion with the new
Board president in early 1990.
B . Update on _19900penSpace Conference Planning -{Report R-89-184 of
December 13,- 198911
M. Hale reviewed the status of hotel negotiations and the current
planning schedule for the 1990 conference . Members of the Board
discussed the impact of the conference on finances and the ordinary
work of the District . The importance of using the conference to
contribute to the success of the creation of the South Santa Clara
County Open Space Authority was stressed. T. Henshaw stated the
conference was the public springboard for passage of the open space
initiative at the November elections . Various Board members agreed
that exposure for the South Santa Clara County Open Space Authority
should be a major focus of the conference and the public relations
campaign for the District. H. Grench noted that he would discuss the
issue with John Gibbs from Supervisor McKenna ' s office.
T. Henshaw suggested appointing a Board member to work with the South
Santa Clara County Open Space Authority and also suggested that N.
Hanko be named the honorary chairperson of the conference . She asked
that N. Hanko consider accepting this position and asked that the
matter come back to the Board at a later date .
C. Preliminary Action Plan for the Implementation of the Basic
Policy of the Midpeninsula Regional_ Open Space District for
Fiscal Year 1990-1991 (Report R-89-169 of _De_ce_mber 12 , _1990)
K. Duffy suggested including the dates covered by the action plan in
Meeting 89-33 Page three
the title of next year ' s report . H. Grench stated that the action
plan was put together without consideration of the impact of the
conference on staff time . With respect to fundraising for the
conference, he stated that he has made connections with a member of
the Junior League who will approach that organization on behalf of the
District to see if there is a willingness to raise funds for the
conference . C . Bruins will also be involved in fundraising as a staff
member.
C . Britton reviewed the land acquisition portion of the proposed
Action Plan stating that the key project was acquiring property for
the ridge trail system within the District . He reviewed his staffing
needs and indicated a proposal would be presented to the Board for
approval at its next meeting.
D. Hansen reviewed his portion of the proposed Action Plan, noting
the substantial impact of the conference on his department . H. Grench
indicated that the grant projects and the Windy Hill Open Space
Preserve development project would be two areas that would remain top
priority regardless of the demands of the conference . Discussion
centered around site preparation and staffing.
M. Hale stated that the major emphasis of the public communications
department would be the conference . She also stated that promotion of
Skyline Ridge Open Space Preserve and the announcement of the national
open space organization on April 22 , 1990 Earth Day were key public
relations activities . She also indicated that since the conference
would be the top priority of the department , much of the work for
normally scheduled publications would be contracted out.
H. Grench stated that the general management program would be normal ,
but that his time would be heavily involved with the conference. He
stated that his long-term plan for programs and organization of the
District would be presented to the Board for action during the first
calendar quarter of 1990 . R. McKibbin suggested that Item 5 under
other typical projects on page 26 of the report become Item 6 under
key projects and activities .
Motion : R. McKibbin moved that the Board approve moving Item 5 under
other typical projects on page 26 be moved to Item 6 under
key projects and activities . E. Shelley seconded the
motion. The motion passed 7 to 0 .
Motion : K. Duffy moved that a major focus of the media coverage for
the 1990 Open Space Conference would include the formation
of the South Santa Clara County Open Space Authority. R.
McKibbin seconded the motion. The motion passed 7 to 0 .
B . Crowder suggested that the action plan should contain a preamble of
the goals and objectives of the Board. E . Shelley agreed, stating
that it would be an opportunity for the Board to show staff its
Meeting 89-33 Page four
priorities before seeing a plan of action for the next year . A
workshop for the Board to create a list of priorities for 1991 was
suggested for the month of November , 1990 .
Motion: T. Henshaw moved that a Board workshop be included on the
subject of next year ' s action plan. R. McKibbin seconded
the motion. The motion passed 7 to 0 .
Motion: R. McKibbin moved that the Action Plan, as modified by a
previous motion, be accepted. B . Crowder seconded the
motion. The motion passed 7 to 0 .
D. Proposed Seasonal and Interim Trail Closures to Bic ales and
Equestrian Use (Report R-89-168 of December 13 , 1989)
Motion: R. Bishop moved that the proposed seasonal and interim trail
closures to bicycles and equestrian use be accepted as
presented. R. McKibbin seconded the motion. The motion
passed 7 to 0 .
E. Dedication Status of District Lands (Report
R-89-171 f December
13,_ 19989--)
H. Grench indicated the number of properties dedicated was up to 70
percent of the total properties held by the District .
Motion: R. McKibbin moved that the Board adopt Resolution 89-
58 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Dedicating
Interests in Certain District Lands for Public Open
Space Purposes . E. Shelley seconded the motion. The
motion passed 7 to 0 .
F . Approval of New Logo for 'Use on New Preserve Entrance-Si.ans
(Report-R-89-165 of December 11 , 1989)
M. Hale presented the new logo for use on the entrance signs to
the preserves , noting that the Board was not approving colors
until a future date when it would be asked to approve the ranger
patch. K. Duffy expressed dissatisfaction with the new logo. E.
Shelley expressed concern with the shape of the logo and the
redundancy of the words "open space . " R. Bishop stated that he
was satisfied with the logo and suggested the Board approve it .
After continued discussion, H. Grench recommended the Board
approve the creation of one sign and have the Board inspect the
sign on the preserve . He said that if the Board did not approve
of the sign, the logo would be removed, and the Board would be
able to select another logo. He said that the he sign would be
used at Ravenswood Open Space Preserve only until the Board
accepted or rejected the new logo .
Meeting 89-33 Page five
Motion: N. Hanko moved that the Board allow one sign to be
constructed and installed at the Ravenswood Open Space
Preserve for Board approval . B. Crowder seconded the
motion. The motion passed on the following votes :
Ayes : N. Hanko , B. Crowder, R. Bishop, R.
McKibbin
Noes : K. Duffy, T. Henshaw, E. Shelley
F. Resolution of _Appreciation Supporting the Open Space -Preservation
Efforts of Peninsula- - - ---Open—Space-Tru-st (Report- - ,R--89 -1-7-0 -of
December 131_ 1989
Motion: R. McKibbin moved that the Board adopt Resolution 89-
59 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District in
Appreciation Supporting the Open Space Preservation
Efforts of Peninsula Open Space Trust . E. Shelley
seconded the motion. The motion passed by a vote of 7
to 0 .
G. Resolution- inAppreciation of Senator Alfred Alquist (Report R-
89-167 of -December _1_1,__I9,89-
Motion: T. Henshaw moved that the Board adopt Resolution 89-60 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District in
Appreciation of Senator Alfred Alquist . R. McKibbin
seconded the motion. The motion passed 7 to 0 .
H. Federal Disaster Assistance Program Request for Earthquake Damaae
Rppair Funding (Report R-89-172 of December 15 , 1989)
------------
Motion: T. Henshaw moved that the Board adopt Resolution 89-61 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
the General Manager of the District as the Authorized
Agent to Act for and on Behalf of the District in
Obtaining Federal Financial Assistance Under Public Law
93-288 as Amended. R. McKibbin seconded the motion.
The motion passed 7 to 0 .
VI . INFORMATIONAL REPORTS
H. Grench reported on a meeting at which he spoke to the Sacramento
County Open Space Commission. He also reported on the San Carlos
Council meeting that he , A. Cummings , and R. Bishop attended at which
the issue of the city ' s general plan and amendment for the Benedetti
property was discussed.
Meeting 89-33 Page six
H. Grench announced a February Special District Management Institute
seminar and indicated that a Board member might like to attend.
H. Grench read a letter to the Board from Ken Fisher .
VIZ . CLAIMS
Motion: R. Bishop moved that the Board approve the revised claims as
presented. T. Henshaw seconded the motion. The motion
passed 7 to 0 .
VIII . CLOSED SESSION
The Board recessed to Closed Session on land negotiation and personnel
matters at 11 : 00 p.m.
IX. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 : 40 .
Carolyn Schmidt
Recording Secretary