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HomeMy Public PortalAboutResolution 2019-07, Adopting Standard Operating Guidelines For Riverdale Volunteer Fire Department RESOLUTION NO. 2019-07 RESOLUTION ADOPTING STANDARD OPERATING GUIDELINES FOR THE THE RIVERDALE VOLUNTEER FIRE DEPARTMENT FOR THE CITY OF RIVERDALE, IOWA WHEREAS, pursuant to the authority granted to the City Council of the City of Riverdale ("City") by Chapter 35 of the City Code,the City Council may upon the recommendations of the Fire Chief approve Fire Department chain of command,job descriptions,training,disciplinary processes, code of ethics and other operational guidelines for the well-being, effective function and safety of both its firefighters and the constituents protected; and, WHEREAS, following the review, assessment and deliberation of the Fire Department command staff and firefighters,the Department did on February 5,2019 approve and adopt a set of Standard Operating Guidelines for consideration for approval by the City Council. NOW THEREFORE,BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA: Section 1. That the document entitled"Riverdale Volunteer Fire Department Standard Operating Guidelines(SOGs)", adopted by the Fire Department on February 5, 2019, shall be made a part of and is hereafter a part of this resolution. Section 2. That with approval of Council,the afore-cited SOGs shall be the standard operating guidelines of the Riverdale Fire Department,effective upon passage of this resolution by the City Council, signing by the Mayor and posting as required by law. Section 3. That these SOGs may be amended from time to time by recommendation(s)of the Fire Chief or his designee, depending upon the needs of the Fire Department and subject to the review and approval of the City Council. PASSED AND APPROVED this 2 day of r • , ,2019. t�— Michael Bawden7 ayor ATTEST; onald Fullerl�City Clerk Prepared by City Administrator Tim Long February 7, 2019 Riverdale Volunteer Fire Department SOG s Riverdale Volunteer- Fire Department) Standard Operatin • ' Guidelines T ( SOGs ) Riverdale Volunteer Fire Department SOG's Contents Introduction 3 Mission Statement 3 Chain of Command.. 6 Job Descriptions 7 Department Trainings 8 Orientation and Probationary Training 8 Training 9 Disciplinary Process 11 Firefighter Code of Ethics 12 $fi x �3'F 2 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Introduction This manual establishes standard fire department specific policies. These policies are meant to provide guidance when dealing with fire department-specific issues and situations, and to help ensure department activities are consistent, effective, efficient and safe. The Department shall provide for the safety, health and wellness of department members by establishing a fire department-specific policy manual and accompanying procedures. All fire department personnel shall follow these policies and accompanying procedures to the best of their ability. All members will understand and follow these policies and procedures. Officers of the Riverdale Volunteer Fire Department are responsible to ensure their subordinates understand and follow these policies and procedures. Officers will document and report deviations to the Fire Chief, or his/her designee, for review. Mission Statement . .a The mission of the Riverdale Volunteer Fire Department is to minimize loss of life, property and the environment from fires, natural disasters, life threatening situations, and to assist other emergency agencies. 3 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's CITY OF RIVERDALE Employment Application ,IIIA rL- Date. '.- APPLICANT INFORMATION Last Name First M.I. Current Street Address Apartment/Unit rt City State ZIP Phone E-mail Address Have you ever been known by any other name(s)that this company will require to verify any information on this application? Position Applied for Full-Time, Part-Time,Temp or Seasonal? Are you 18 years or older? YES NO Are you legally able to work in the United YES NO States? Have you ever worked for this company? YES NO If so,when? (for future use) YES NO If yes,explain N/A EDUCATION - x Last School attended: - Address Do you have a High School Diploma or GED? YES NO College Address Highest degree earned: YES NO Degree111 Other Training or Skills(Office Machines Operated, Special Courses,Computer Skills,etc.) Area of Concentration and/or degree(s), certificates,licenses,endorsements: REFERENCES Please list three professional references. Full Name Relationship Company Phone Address Full Name Relationship Company Phone Address Full Name Relationship Company Phone Address 4 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's PREVIOUS EMPLOYMENT(LIST EMPLOYERS, STARTING WITH THE CURRENT OR MOST RECENT Company Phone Address Supervisor Job Title Rate of Pay: $ Responsibilities Start End Reason for Leaving Date Date May we contact your previous supervisor for a reference? YES NO Company Phone Address Supervisor Job Title Rate of Pay: $ Responsibilities From To Reason for Leaving May we contact your previous supervisor for a reference? YES_s„ NO Company Phone Address Supervisor Job Title Rate of Pay: $ Responsibilities From To Reason for Leaving May we contact your previous supervisor for a reference? YES NO MILITARY SERVICE Are you a military Veteran? Yes or No? If Yes, Dates of Active Duty: to DISCLAIMER AND SIGNATURE I certify that my answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in the application.I understand that omission or misrepresentation of facts is cause for dismissal if this application leads to employment. I consent to having this application and any accompanying documents treated as public record.(Circle One): Yes or No Signature Date The law prohibits discrimination in hiring due to age, race,color,creed,sex,national origin,religion,disability or veteran's status. File: Shared/Employment/Employment Application 2017 4/1/2017 5 Adopted: 02/05/2019 Riverdale Volunteer Chainof FireCommand Department SOG's a. t; a fi 4, f E \,, . ..„ . ..„ ... . . , . _ „,. . ,, ,... __ , . , ..,... . ..,_.._ . , .. ,,,,. . , , _,. .,. , ' ,._7,-- , ....,,.. ,. .., _. .... : ,_, -,, „_ :. ..._ ,, „:, ....,, ,.... . , .T, . ,,,,2 ,, .,,,. . . .,. . . . ,, ..,,,,,, ,,,,, . . . . ;,,,...,,,..,..,„. k * .. . ,..._ . .,, _ , _ _ ,---,, .�:. 6 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Job Descriptions Chief The Fire Chief provides administrative direction and leadership for all Fire Department functions, operations, and personnel through the supervision of staff and a review of their activities. Responsibilities include reviewing the general operation of the department to determine efficiency, providing direction on major projects or problem areas, planning for the future, developing and implementing policies and procedures and providing policy guidance. In addition, the Fire Chief is responsible, through study and consultation with municipal officials, for developing recommendations for the protection of life and property in the municipality. Assistant Chief 1 &2 Under direction of the Fire Chief, the Assistant Chief plans, organizes, directs, and administers all operations of the fire department assigned to him/her by the Fire Chief within the authority delegated. Also, in the absence of the Fire Chief, the Assistant Fire Chief shall perform ALL applicable duties of the Fire Chief in a sufficient manner until arrival/return of the Fire Chief. The Assistant Chief may also perform the same duties as a firefighter. Captain Under direction of the Assistant Chief, plans, organizes, coordinates and directs the emergency and non- emergency activities of a fire suppression company; commands emergency response scenes; directs and performs a variety of staff support functions; plans, organizes, coordinates and directs training, recruitment, fire inspection, and prevention programs; and performs related work as assigned. A Captain may also perform the same duties as a Firefighter. Lieutenant Under direction of the a Chief or Fire Captain, deploys, supervises and reviews the work of Firefighters, takes command of fires and other emergency incidents within the municipality unless relieved by a Captain or Chief, performs the full range of emergency response duties as a member of a response team; coordinates and participates in non-emergency inspection, training, maintenance and related activities; assists Fire Captains in providing administrative support for specified departmental programs; and performs related work as assigned. A Lieutenant may also perform the same duties as a firefighter., Firefighter Under direction of a Lieutenant, Captain, or Chief, provides direct services, individually and as a member of a team in response to fire, rescue, hazmat and other incidents. The Firefighter is certified by the State of Iowa as Firefighter. Firefighter Probationary Under direction of a Firefighter, Lieutenant, Captain, or Chief, provides direct services, individually and as a member of a team in response to fire, rescue, hazmat and other incidents. The Firefighter Probationary may not be permitted to participate in structural firefighting activities which require the individual to enter or be in close proximity to the building, enclosed structure, vehicle or vessel. 7 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Department Trainings Each member of the department is encouraged to attend as many department-sponsored training activities and other functions as possible. The department trainings are held each week on Mondays. • Each Member is required to attend at least twelve (12) monthly member meetings annually. • Each Member is required to attend at least twelve (12) monthly truck inspection/station cleaning nights annually. 1st Monday: 6:30pm Truck inspections/Training & RVFD Business Meeting 2nd Monday: 6:30pm Truck inspections/EMS Training 3rd Monday: 6:30pm Truck inspections/Training & RVFD Business Meeting 4th Monday: 6:30pm Truck inspections/Station &Truck Cleaning 5th Monday: No training/Truck inspections Orientation and Probationary Training All new members shall undergo an orientation program as set forth by the Training Officer.The main intent of the probationary period for a new recruit is to learn the operational procedures of the Fire Department, as well as the location/operation of the small equipment used by the Riverdale Volunteer Fire Department, and to gain Firefighter training provided by within the recruit's probationary period. The orientation program shall cover the following topics: Accountability Apparatus Auto Accident Operations Bloodbourne Pathogens/Communicable disease training (Prior responding to EMS Calls)* Chain of Command Communications Community Involvement and Events CPR BLS (Prior responding to EMS Calls) Driver Training Extrication Fire Scene Operations Firefighter Survival Geography Hazmat Scene Operations Helicopter Operations Incident Command including (NIMS 100,200,700) Mutual Aid Operations Operating Guidelines Protective Clothing Rapid Intervention Teams Recordkeeping Rescue Operations Safety Equipment Search and Rescue Self-Contained Breathing Apparatus(SCBA) Written Policies NOTE: Training to meet this requirement may be provided by RVFD, the fire service training bureau, a community college, a regional fire training facility, a local fire department, or any combination thereof. *Content and extent of communicable disease training shall be consistent with the Iowa Department of Public Health standards and with the OSHA standard on which this document is based, 29 CFR 1910.1030. 8 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Training Training is the single most important element for a safe, professional, and effective fire department. It is imperative that all members are properly trained on all aspects of firefighting to help safeguard his/her life, the lives of other firefighters and the lives of those we serve. Training: A. Prepares a fire fighter to safely perform his or her duties. B. Prepares a fire fighter for any change in a procedure or technology or for any new hazard identified in his or her work environment. C. Prepares a new fire fighter whose duties include emergency operations to perform emergency operations. The training will include training in the incident command system. D. Gives a fire fighter whose duties include structural firefighting training consistent with established fire ground operating procedures. E. Prepares a fire fighter for special hazards to which he or she may be exposed during fires and other emergencies F. Includes procedures for firefighters engaged in fire ground operations to make his or her safe exit from a dangerous area if equipment fails or fire conditions change suddenly Any training of fire fighters which includes live firefighting exercises will be conducted in compliance with NFPA 1001-Standard for Fire Fighter Professional Qualifications and NFPA 1403- Standard on Live Fire Training Evolutions. No new fire fighter may be permitted to participate in structural firefighting activities or trainings which require the individual to enter or be in close proximity to the building, enclosed structure, vehicle or vessel until that individual has completed required training. The Department will provide all required training (including CEH)to each member(at the department's expense)at regular scheduled training times with reasonable make-updates. If a member fails to be present for any of the department sponsored training, it becomes the member's responsibility to obtain the training to remain compliant. The department MAY reimburse the member for any out of pocket expense. The Department will pay for training (if funds are available) on the following schedule: • Firefighter • Firefighter II and instructor • Haz-Mat up to operations level • Any class sponsored by local agencies (Iowa/Quad Cities)that meet RVFD criteria and are approved by the Chief. • Fire Schools approved by the Chief. • Medical up to the EMR/EMT level.* *If a member fails to successfully complete any class, the department WILL require the repayment of any fees, including: tuition, books, supplies, travel, and room/board. The member will sign a contract with the department prior to enrollment in an EMT/FR class agreeing, but not limited, to: • Participating with the department as stated in the SOGs for calls, meetings, and events for a minimum of three (3) years or the member will repay the department for the remainder of the obligation,total cost divided by the remaining days. 9 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's All active members prior to the adoption of date of the training standard operated guideline will be exempt from the Firefighter 1/Hazmat requirements. All current probationary and new applicants are expected to have current certification in the following: • Haz-Mat Operations • Biood-Borne Pathogens* • CPR (American Heart)* • Firefighter 1 * These items are mandatory All members that have a medical certification are responsible to complete all recertification requirements. Regularly scheduled training sessions, special training sessions (e.g. initial EMS Certificate courses), are all considered department-sponsored training. CEH's are granted for attendance at the EMS training courses when available. Any member of the department, including Probationary members and medically or physically restricted personnel, may be assigned to support operations excluding structural firefighting at an emergency incident. • Support operations members shall have training based on the duties the member might perform at an emergency incident. These assignments may be temporary, based upon release from, or completion of, the factor limiting the individual's on-scene activity. • Upon request, and approval of the Chief or his/her designee, support operations members may be permanently assigned. • These personnel are not to be engaged in any activity requiring the use of SCBA(self-contained breathing apparatus) or any interior fire attack, • If permanently assigned to support operations, the member may not be required to complete the Firefighter I course. The member will fill the need of the support operations division, including but not limited to: exterior support, engineers, rehab, EMS,traffic control etc. It is the responsibility of each member to ensure that their attendance is documented for each alarm to which they respond and for each training or special function which they attend. Personnel will not operate any department apparatus or equipment without first being properly trained and successfully completing check-offs, approved by the Chief or his/her designee. If a member fails to attend 12 complete training sessions and meetings as outlined in the SOG's the member will be immediately dismissed from department due to lack of participation within RVFD. • Reinstatement will require the entire application process to be followed including a full term of probation before being considered to return to a full active member. 10 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Disciplinary Process Disciplinary action is taken to promote the efficiency of department operations. In exercising discipline, the department will give due regard to each member's legal rights and will ensure that disciplinary actions are based on objective considerations without regard to age, color, disability, national origin, political affiliation, race, religion, gender, sexual orientation, or other non-merit factors. Where violations are reoccurring, the standard steps shall be followed. In cases requiring severe measures, one or more steps may be omitted: • Warning Notice (verbal) , • Written Warning • Suspense and Final Notice • Removal from the department. There will be three (3) classes of discipline. They are as follows . •Class I: Immediate discharge. • Class II: Written warning, suspension, termination • Class III: Oral warning, written warning, suspension, termination Examples of Class I causes: • Use or under the influence of drugs or alcohol while on duty. • Theft of department property or another employee's property. • Intentional destruction of department property. • Falsifying reports. • Gross insubordination such as refusal to work,threatening, racism,sexual harassment, abusing or striking a superior. • Striking or assaulting a fire fighter or bystander • Lying or willfully omitting critical information on an application. • Failure to report criminal arrest within 72 hours. • Criminal conviction that are in consistent with the holding of a position of public trust. Examples of Class II causes: • Reckless driving of department vehicles. • Disobeying traffic laws when responding to the call. • Negligent or careless use of department equipment. • Failure to comply with published departmental or municipal rules or regulations. • Fighting._; • Criminal arrest(Immediate suspension until criminal proceedings conclude) Examples of Class Ill causes: • Foul and/or abusive language • Inefficient, incompetent or negligent performance of work. • Failure to follow department procedures. • Inability or failure to maintain satisfactory working relations with co-workers and/or citizens. All warnings, oral and written, shall be documented. Copies of these warnings shall be given to the fire fighter, with a copy being kept in there personnel file. 11 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's Firefighter Code of Ethics I understand that I have the responsibility to conduct myself in a manner that reflects proper ethical behavior and integrity. In so doing, I will help foster a continuing positive public perception of the fire service. Therefore, I pledge the following... •Always conduct myself, on and off duty, in a manner that reflects positively on myself, my department and the fire service in general. •Accept responsibility for my actions and for the consequences of my actions. • Support the concept of fairness and the value of diverse thoughts and opinions. •Avoid situations that would adversely affect the credibility or public perception of the fire service profession. • Be truthful and honest at all times and report instances of cheating or other dishonest acts that compromise the integrity of the fire service. • Conduct my personal affairs in a manner that does not improperly influence the performance of my duties, or bring discredit to my organization. • Be respectful and conscious of each member's safety and welfare. • Recognize that I serve in a position of public trust that requires stewardship in the honest and efficient use of publicly owned resources, including uniforms,facilities, vehicles and equipment and that these are protected from misuse and theft. • Exercise professionalism, competence, respect and loyalty in the performance of my duties and use information, confidential or otherwise, gained by virtue of my position, only to benefit those I am entrusted to serve. •Avoid financial investments, outside employment, outside business interests or activities that conflict with or are enhanced by my official position or have the potential to create the perception of impropriety. • Never propose or accept personal rewards, special privileges, benefits, advancement, honors or gifts that may create a conflict of interest, or the appearance thereof. • Never engage in activities involving alcohol or other substance use or abuse that can impair my mental state or the performance of my duties and compromise safety. • Never discriminate on the basis of race, religion, color, creed, age, marital status, national origin, ancestry, gender, sexual preference, medical condition or handicap. • Never harass, intimidate or threaten fellow members of the service or the public and stop or report the actions of other firefighters who engage in such behaviors. • Responsibly use social networking, electronic communications, or other media technology opportunities in a manner that does not discredit, dishonor or embarrass my organization, the fire service and the public. I also understand that failure to resolve or report inappropriate use of this media equates to condoning this behavior. Developed by the National Society of Executive Fire Officers 12 Adopted: 02/05/2019 Riverdale Volunteer Fire Department SOG's By signing this form, I acknowledge that I have received and reviewed the Riverdale Volunteer Fire Department's Code of Ethic's I understand that the Riverdale Volunteer Fire Department's Code of Ethic's adopted supersedes all prior handbooks or personnel policies on the subjects contained in it and that the has the right to change, modify, add to, substitute or eliminate, and to interpret and apply, the policies and rules described therein. Failure to follow the code of ethics will result in suspension of membership pending the outcome of an investigation. At the conclusion of investigation, Fire Chief will determine the appropriate corrective action including, and up to dismissal from Riverdale Volunteer Fire Department. Print Name Sign Name Date fiiv ,x Y".y. d ?}y 'k eok ,v .r f g., Ie£ ,y ..N#:A3Pn1".a r' . r4 13 Adopted: 02/05/2019 Constitution And Bylaws Of The Riverdale Fire Department Revision Adopted October 19,2004 Article I NAME AND PURPOSE Section A NAME This organization shall be known as the Riverdale Fire Department. Section B PURPOSE This organization's purpose shall be to prevent fires and to provide emergency service to preserve life and property in the city and vicinity of Riverdale,Iowa. Article II MEMBERSHIP Section A ELIGIBILITY Any person who lives or works in Scott County, is of sound mind and body, has obtained the age of seventeen years, and is in good repute in the community, shall be eligible for membership in this department. Section B CLASSES The members of this department shall be comprised of four classes: probationary, active, inactive,and honorary. Section C APPLICATION AND PROBATION Applications for membership shall be in writing on forms provided by the department. Applicants under eighteen years of age must submit written consent of their parents or guardians with their application. Applicants must attend at least two consecutive business meetings prior to being considered for membership. Election for probationary and active members shall be by simple majority.If elected,a new member must serve one year of probation before being considered for active membership. At this time, the members will decide among the following options: active membership, an extended probation, or dismissal from the department. A probationary member must attend at least two-thirds of the regular meetings and training sessions, and complete the Riverdale Fire Department probationary training program as set forth by the Executive Committee. Probation may be waived by vote of the members if applicant has prior training. Section D INACTIVE Inactive members shall include any member in good standing who requests inactive status; members who elect to retire;and members who fall under Article VII,Section B. Section E HONORARY Any person who has rendered distinguished service to this department or to the field of fire and emergency services shall be eligible for honorary membership, being elected by a two-thirds majority vote. Section F MEMBER LIMIT The number of active members shall not exceed the limit set by the city's ordinances. Article III OFFICERS Section A TITLES Officers of this department shall consist of President,Vice President, Secretary-Treasurer,Fire Chief,First Assistant Chief, Second Assistant Chief,two Captains,and two Lieutenants.No officer may hold more than one elective office in any term except when there are less than enough members qualified. Section B APPOINTMENTS The Fire Chief will appoint a member of the department to hold the office of Secretary-Treasurer, which is the only non-elective office. Any officer may be appointed to serve on any committee. 5 Article IV ELECTION AND DUTIES OF OFFICERS Section A ELECTION Officers of this department shall be elected annually.Nominations will be closed at the last business meeting in November,with election by ballot at the first regular meeting in December. Results of the election shall be submitted to the next regular session of the city council for approval.Offices will be assumed on the first Monday following council approval. Section B PRESIDENT The President shall preside at all meetings. He/she shall preserve order and conduct meetings in conformity with the constitution and by-laws. He/she shall appoint all committees, make other appointments,and perform other duties commonly belonging to the office. Section C VICE PRESIDENT The Vice President shall assist the President, and shall perform all duties of the President in his/her absence. If the office of President is vacated, the Vice President shall assume the presidency for the remainder of the term,or until a successor is elected or appointed. Section D SECRETARY-TREASURER The Secretary-Treasurer shall keep a true and accurate account of the proceedings of every meeting in a book provided for that purpose, which shall be open to inspection by any member; and shall deliver to his/her successor all books,papers,and all other property pertaining to the office. He/she shall notify members of all special meetings, attend to department correspondence, and perform all other duties commonly belonging to the office. Section E FIRE CHIEF The Fire Chief shall be in command of the members of the department. The Fire Chief shall be responsible for the efficient operation and maintenance of the department and for the enforcement of its Rules and Regulations. The Fire Chief shall,through designees, ensure all protective equipment is properly issued, all apparatus are in working order,and all necessary training is conducted. The Fire Chief has the authority to delegate these duties but will retain overall responsibility. Section F FIRST ASSISTANT CHIEF The specific duties of the First Assistant Chief shall be those assigned by the Fire Chief. In the absence of the Fire Chief, he/she shall assume all duties of the Fire Chief; and if the office of the Fire Chief is vacated, he/she shall be Fire Chief for the remainder of the term, or until a successor to the Fire Chief is elected or appointed. Section G SECOND ASSISTANT CHIEF The Second Assistant Chief will also function as Training Officer,and will be responsible for the educational upgrading of fire personnel through training exercises, exams, and distribution of new material. He/she shall respond to fires and (when possible) only observe the personnel in action so that corrective measures may be instituted in future training sessions. He/she will also be the Safety Officer at all major incidents, or may delegate that responsibility. In the absence of the Fire Chief and the First Assistant Chief,he/she shall assume all duties of the Fire Chief. Section H MAINTENANCE The Fire Chief will appoint an officer to be responsible for maintenance of vehicles, equipment and buildings used by the department and that officer will maintain a record of same. Section I PERSONAL EQUIPMENT The Fire Chief will appoint an officer to be responsible for personal equipment issued to members of the department and that officer will maintain a record of same. Section J VACANCIES If an office is vacated, it may be filled by special election,or an eligible member may be appointed by the Fire Chief and/or the Executive Committee. Article V DUTIES OF MEMBERS Section A RESPONSE Every active member, at the alarm of an emergency, shall promptly report to the fire station and assist in getting the apparatus to the scene of the emergency.Upon arrival at the scene,every active member shall serve at the assigned task and assist in any work assigned by the incident commander,and shall not leave the scene without permission of that person. Section B CLEAN UP On orders to pick up, all active members shall assist in breaking, draining, loading the hose and replacing the equipment on the apparatus. They shall return to the fire station,and put the apparatus in condition for the next run. 6 Section C ASSIGNMENTS Firefighters may be assigned duties and may alternate assignments as directed by Incident Command, Fire Chief, or Assistant Chief. Firefighters shall report directly to Incident Command or Staging Officer for assignments. They shall follow the Rules and Regulations and Standard Operating Guidelines. They must inform Incident Command when they are unable to perform assigned tasks at an emergency scene. Article VI QUORUM AND AMENDMENTS Section A QUORUM Fifty percent of the active members shall constitute a quorum, except when otherwise described in these articles. In all transactions not otherwise provided for, a majority of the votes cast shall govern. Section B AMENDMENTS Proposals to amend this Constitution and Bylaws are to be presented by the Executive Committee. A motion from the floor to amend, if passed by a two-thirds majority, becomes a directive to the Executive Committee and must be included in their proposals. Proposed amendments must then be posted for at least three weeks in the fire station before being voted upon. Section C EXECUTIVE COMMITTEE The Executive Committee shall be composed of the three Chief Officers, the President,and the Vice-President. Article VII BYLAWS Section A MEETINGS This department shall meet regularly on Mondays at 6:30 PM. Special sessions shall be called on order of the President or Fire Chief with three days' notice. Training sessions will be held on the first,third,and fifth Mondays.Business meetings shall be held following the training sessions on the first and third Mondays. Section B ATTENDANCE This section is intended to manage issues of attendance, not discipline. Attendance at training and business meetings is essential for efficient and safe department operation. At a regular business meeting, any active member may make a motion to consider inactive status for any other member. If seconded, the members present shall discuss the status of the member and call a vote to consider the motion. If it is determined that the member should be considered for inactive status, said member will be notified,by mail if necessary,that pending consideration will be on the agenda for the next business meeting. At the next meeting,the membership shall again discuss the member's status and vote.A two thirds majority will be required to place the member on inactive status If a member is voted inactive,said member may attend scheduled business meetings,but may not participate or vote.Inactive members may not attend training sessions, respond to emergency calls, or loiter around the fire station. Departmental equipment must be returned. An inactive member desiring to return to active status must deliver a request for reinstatement in writing to the President. A motion to reinstate said member must be passed by two-thirds of the members present at a regular business meeting. Section C COPIES Every active member and prospective member shall be furnished a copy of the constitution and bylaws. Section D ORDER OF BUSINESS The order of business shall proceed as follows: 1.Meeting called to order. 2.Reading of minutes of previous meeting. 3.Correction and acceptance of minutes of previous meeting. 4.Report of sick or distressed members. 5.Reports of officers of committees. 6.Review of service award points. 7.Review and critique of calls and training sessions. 8.Unfmished business. 9.Reading of applications. 10.Balloting on applications. 11.Purchases and bills. 12.Communications. 13.New business. 14.For the good of the department. 15.Adjournment. 7 Section E RULES OF ORDER The rules of order shall be as follows: 1.The president shall call the meeting to order. 2.The business shall proceed in the manner prescribed in the bylaws under section D. 3. No member shall be interrupted while speaking, except to call said member to order or for the purpose of explanation. 4. If a member while speaking is called to order, he shall be seated at the request of the chair until the question of order is decided. 5.Each member while speaking shall address the chair,confining to the question under debate. 6. No member shall speak more than twice on the same subject or question without permission of the chair. 7.No motion shall be subject to debate until it has been duly seconded and stated by the chair. 8.Before putting the question before the group,the chair shall ask, "Is the department ready for the question?" If no member rises to speak,the chair shall put the question before the group and all debate shall cease. 9. Any member may be excused from serving on a committee if at the time of appointment membership is held on two or more other committees. 10.A motion to table a question shall be decided without debate. 11.A motion to adjourn is not in order until routine business is completed. Article VIII CODE OF CONDUCT Section A INTENT The intent of this section is to aid in promoting and attaining a sound professional status for the members of the RFD, and to raise and maintain a desirable level of esteem and trust for the members in their relationship with the citizens of the community. Section B UNBECOMING CONDUCT A member shall conduct himself or herself at all times both on and off-duty in such manner as to reflect favorably on the department. Conduct unbecoming a firefighter shall include that which tends to bring the department into disrepute or reflects discredit upon the member as a member of the department, or that which tends to impede the operation of the department or the member. Section C COMPETENCY A member shall maintain sufficient competency to properly perform the duties and to assume the responsibilities of the position.Efforts shall be directed and coordinated in such a manner as will tend to establish and maintain the highest standards of efficiency in carrying out the functions of the fire department. The fact that a member was deemed competent at the time of acceptance shall not preclude a judgment of incompetence as the result of his performance of duty, which would indicate a lack of physical capability, qualifications, or capacity to fulfill the requirements of the assigned task(s). Such incompetence may be demonstrated by lack of knowledge of application of fire fighting tactics; unwillingness or inability to perform assigned tasks; the failure to conform to work standards established for the member's rank,grade or position.Apart from or in addition to other methods of proof of incompetence, a written record of repeated disciplinary actions for minor infractions of rules, regulations manual,or directives will be considered prima facie evidence of incompetence. Section D CRITICISM A member shall not publicly criticize or ridicule the department, its policies or other members by talking,writing, or expressing in any other manner,where such expressions are made with reckless disregard for truth or falsity or tend to impair the operation of the department. Section E CONFLICTING ORDERS A member who is given an order that is in conflict with a previous order or regulation shall respectfully call attention to such conflict. If the superior officer giving the order does not alter or retract the conflicting order, the subordinate shall not be held responsible for disobedience of any order therefore issued. When an order contrary to the provisions of any previous lawful order, regulation directive,manual, or standard operating guidelines, is given to a member, the member shall comply with the order unless it is a violation of the law or places the member in immediate danger.The member shall,thereafter,submit a report stating the facts and circumstances to the Incident Commander as part of the report. 8 Section F PUBLIC RELATIONS The importance of a good relationship with the public cannot be overly emphasized. The Fire Chief or designee shall be responsible for determining sound principles of public relations to be followed by all members of the department. Each member shall, at all times, dress and act in a manner that displays and is conducive to good public relations. Section G SEXUAL HARRASSMENT Members have the right to be free from sexual harassment by fellow members, officers, instructors, or other personnel. The department will not tolerate or condone actions and/or words that a reasonable person would regard as sexually harassing or coercive. Harassing conduct includes but is not limited to repeated offensive sexual flirtations, advances, or propositions; continuous or repeated verbal abuse of a sexual nature; graphic verbal commentaries about an individual's body; sexually degrading words used to describe an individual; the display of sexually suggestive objects or pictures; and acts of physical contact such as patting, pinching, or constant brushing against another's body. Article IX RULES AND REGULATIONS Section A INTENT In order that this department may function efficiently, the following Rules and Regulations shall be observed.It shall be the duty of all active members to know them. Section B DUTY It shall be the first duty of all members to give strict obedience to the lawful orders of their officers. Section C EFFICIENCY All work at emergencies or training sessions shall be done as quickly,orderly,and quietly as possible. Section D APPEARANCE The apparatus shall be washed and cleaned after being used at an emergency or training session. Section E UNSATISFACTORY WORK Members performing work shall report at once to an officer any unsatisfactory condition left uncorrected. Section F REPORTS The officer in charge shall fill out a report of each emergency on forms provided for this purpose. At a meeting following an emergency, the department may review the emergency to find if errors were made and how they could be eliminated. Section G ORDERS The President, with the approval of the Fire Chief, shall issue such orders from time to time as may be deemed advisable for the proper functioning of the department and such orders shall be posted on a bulletin board in the fire station. Section H GUESTS Any member bringing any person into the fire station shall be held responsible for any act that said person might commit. Section I ABUSE OF POSITION 1.A member is prohibited from using any position,official identification card or badge for personal or financial gain or for obtaining privileges not otherwise available to him or her,excepting those special promotions or discounts granted to all emergency service personnel by local businesses. a.A member may not lend identification card or badge to another person. b.A member may not reproduce the departmental badge or identification card. 2. The department shall not permit the use of its name, emblem, photographs, or official titles which identify the department or member(s)in connection with testimonials or advertisements of any commodity or commercial enterprise, or for personal reasons, without the prior approval of the Fire Chief. 3. A member shall not: address a public gathering, appear on radio or television, prepare for publication any article, act as a correspondent to a newspaper or a periodical, release or divulge investigative information without the Fire Chiefs prior authorization. Only the Fire Chief, Incident Command, or a designee shall be permitted to release information relating to the organization or operation of the department. The Fire Chief shall be the only person authorized to release information pertaining to investigations and information not deemed confidential by law and which pertains to the investigation. 9 Section J ENFORCEMENT Each officer shall strictly enforce compliance with the Rules and Regulations, and any Special Orders and Policies of the department. Section K REPORTS It shall be a violation of these rules for company officers to fail to submit reports,to falsify information, or to withhold complete information from incident reports, whether verbal or written on any incident. Incident reports shall be complete in every detail. Section L RECORDS Members shall maintain accurate records of all matters affecting the interest and the administration of the department and enter them in the ledger provided. Section M ACCIDENTS AND ILLNESSES Members shall report to the Fire Chief all accidents and sicknesses which: 1.Occur in the line of duty. 2. Occur other than in the line of duty, which will prevent or limit the member's ability to perform. Section N FICTITIOUS REPORT A member shall not feign illness or injury,falsely report an illness or injury in the line of duty, or otherwise deceive or attempt to deceive any official of the department as to the member's condition of health. Section 0 TRAINING All departmental training programs, methods, subjects, exercises, drills and fire fighting techniques shall be conducted under the direction of the Training Officer or designees and in accordance with approved methods and procedures. Department officers shall not be permitted to alter or change training methods, fire fighting techniques, or procedures which have been approved as department standards for training. Members shall not be permitted to unjustly criticize the training methods, procedures or techniques of the department.Constructive criticism of training methods will be accepted, as well as encouraged. Section P AWARENESS Officers and members shall keep themselves familiar with the condition and location of fire hydrants,roads/streets,and equipment,so that they can determine the safest and quickest manner of response to all. They also shall keep themselves familiar with specialty structures(schools, apartments, commercial buildings) and monitored sprinkler systems. The Training Officer shall insure that all personnel are familiar with the fire department connections and fire sprinkler systems within our jurisdiction. Section Q SAFETY A high degree of safety shall be implemented and emphasized in training and in emergency response. Unsafe conditions, procedures and activities in the department shall be reported to the Fire Chief in writing for evaluation and corrective action. Safety procedures will follow the Standard Operating Guidelines. Section R PRIVATE PROPERTY Privately owned vehicles and equipment shall not be permitted to be stored in any department building or grounds without approval of the Fire Chief. Section S DRIVING Only approved drivers shall operate official vehicles of the RFD, in a careful and prudent manner, and shall obey all laws of the State, City, and County, and RFD orders pertaining to such operation.A member shall at all times set a proper example of vehicle operation for other persons. Section T ARRIVAL REPORT Upon arrival at an incident, Incident Command will relay all necessary information to dispatch. After completion of the incident, Incident Command should clear the scene. Two-way radios are not to be used for casual conversation. Section U EQUIPMENT USE A member shall utilize departmental equipment in accordance with established departmental procedures and shall not abuse, damage or lose departmental equipment. Equipment may not be removed from the station other than for emergency use without permission of the Fire Chief. 10 Section V EQUIPMENT LOSS OR DAMAGE Any member of the department who loses or damages any issued equipment and/or supplies as a result of negligence may be required to pay for the replacement or repair of such equipment and/or supplies. Lost or damaged equipment should be reported to the Fire Chief verbally and in writing if it occurs. Upon losing or relinquishing active membership,he/she shall return all department property in his/her possession to the appropriate appointed officer. Section W PERSONAL PROTECTIVE EQUIPMENT All firefighters shall wear approved protective fire fighting equipment when fighting fires, performing hazardous duties,engaging in hands on training activities, or where the department requires protective equipment. An exception will be made for a new member on probation without protective equipment. He/she will report to the Training Officer, Incident Command or designee.That person will establish a"safe zone" in which the member may benefit from the training or active fire fighting without being in danger of injury due to lack of equipment. Section X PERSONAL APPEARANCE A member shall maintain a neat, well-groomed appearance and shall style hair and wear the uniform in accordance with established departmental procedures. 1. Hair shall not hang over collar when in protective clothing; member must wear the nomex hood issued. 2. Dress Uniforms: All members shall be issued a uniform shirt complete with all brass and patches to be worn to all official functions. Section Y OFFICERS' DUTY Officers of the department shall familiarize themselves with fire department regulations, fire prevention,and state and local laws pertaining to fire fighting. They are responsible for insuring members are informed of such regulation and laws and kept abreast of updates/changes. The officers and their designees shall have authority and be responsible for the conduct of their personnel during all functions, at the station, and at emergency scenes. Officers shall be exemplary in their conduct at all times as an example for members to follow. Section Z ALCOHOL A member shall not bring intoxicating beverages into the meeting room during a meeting or to the location of a training exercise. A member shall not appear at the scene of an emergency while impaired by intoxicating beverages and shall never be on an apparatus while impaired by intoxicating beverages. Section AA DRUGS A member shall not use drugs, narcotics or hallucinogens except when legally prescribed. If a prescribed medication may impair the judgment of a member, he/she shall notify the Fire Chief and remove himself or herself from the active list until the use of medication is over. Section BB KNOWLEDGE OF RULES Upon acceptance into the Fire Department, each member will be given a copy of the Rules and Regulations. Prior to being issued personal equipment the new member and the Fire Chief or an Assistant Chief will sign Attachment 1 (Receipt of Rules and Regulations)acknowledging the understanding of the Rules and Regulations. Attachment 1 will then be filed in the member's records. Changes and/or additions of new or existing rules and/or regulations will be given to all members when effective. They shall be required to sign Attachment 2 (Amended Rules and regulations),which will be posted in their file. Section CC VIOLATIONS OF RULES AND REGULATIONS A member shall not commit an act or omit an act contrary to good order and discipline of the department,or constituting a violation of any of the provisions of the Rules and Regulations. Ignorance of the Rules and Regulations shall not be considered an excuse or justification for any violation of Rules by a member. All members shall be responsible for their own actions, and shall not attempt to shift the burden of responsibility for executing or failing to execute a lawful order away from themselves. 11 Article X DISCIPLINE Section A PROCEDURES In the event there occurs a violation of a rule or regulation, the Fire Chief will convene the Executive Committee to discuss the violation and decide upon appropriate disciplinary action. If the action requires consent of the membership, that may be sought at the next regularly scheduled meeting; or a special meeting may be called according to Article VII, Section A. The member in question shall have the right to appear before the Executive Committee and/or the departmental meeting and may call upon witnesses, if applicable. The Fire Chief may administer verbal warnings and written reprimands without participation by the Executive Committee or the membership. Section B CHARGES The member in question is to receive in writing from the executive committee, before disciplinary action is taken, detailed description of rules that have been violated. The charges must be signed by the Fire Chief. Section C DISCIPLINARY ACTIONS Specific types of discipline shall be determined by the severity of the offense. The Fire Chief shall administer all forms of structured discipline. 1. Verbal warning constitutes verbal notification pertaining to a specific problem or concern.May be documented and kept on file for 1 year. 2. Written reprimand constitutes written notification pertaining to a serious offense or repetition of problems previously noted by verbal warning.Must be documented and kept on file. 3.Suspension pending is to provide time for gathering information or facts pertaining to the matter at hand. The Executive Committee will determine the length in days. When sufficient information is available, disciplinary action may or may not be taken. During suspension pending,the member in question may not take part in any department activities. 4. Suspension will be 30 — 90 days depending on the seriousness of the offense. The executive committee will decide on the number of days of suspension. The suspension will be voted on by the department as a whole.All department issued equipment must be turned in during suspension 5. Expulsion shall require that a special meeting be called by the President or Fire Chief: At least two thirds of the active members of the department must be present to form a quorum. The expulsion of a member requires not less than two thirds majority vote by secret ballot of the active members present at the special meeting. The expelled member may not reapply for reinstatement for a minimum of one year. 6. Involuntary demotion may be used when other forms of discipline or corrective action have proven ineffective or the seriousness of the offense or condition warrants. The Fire Chief, with approval of the executive committee,may demote for cause. Section D NOTICE Notice of suspension, involuntary demotion or expulsion shall be given in writing, specifying the act or acts of offense,the action taken,date of action and length of action. Section E APPEALS A member must appeal to the Fire Chief in writing within seven days from the date of the disciplinary action. The Executive Committee shall hear appeals from the affected member and shall affirm,reverse or refuse to take any action on the appeal. The Executive Committee's decision shall be reported at the next business meeting. The Executive Committee may elect to defer the decision to the membership as a whole. Section F FIRE CHIEF When the member under review for possible discipline is the Fire Chief; it will be necessary that the First Assistant Chief assume all responsibilities that fall under the Fire Chief's duties. If expulsion of the Fire Chief is decided,such expulsion must have City Council approval. Section G REINSTATEMENT Reinstatement of an expelled member to the department shall require a two thirds majority vote of a quorum. Section H ADMINISTRATIVE LEAVE A member may be granted a temporary separation if deemed appropriate for the situation.The member may attend meetings.This leave is not considered discipline. End 12