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Home My Public Portal About09-10-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 10, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 10, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Metropolitan Development Tony Foster, Building Commissioner Wayne Jackson, Fire Chief Mike Crawley, Director of Information Technology Doug Goss, Lieutenant Don Pope, Firefighter Tony Allen, Firefighter Doug Gardner, Firefighter Chris Allen, Bill Engle, Rich Dornberger and Brooke Dean. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the September 3, 2009 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for September 11, 2009 in the amount of $179, 320.67. She explained of that total $78,830.70 was paid to Richmond Power & Light for electric cost including street lights; $10,000.00 was paid to The First Tee for a Golf Program for Students, equipment and a trainer; and $14,590.00 was paid to the Richmond Community Schools for lunches for JUKO. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STATEMENT OF BENEFICIARY A. Robinson brought to the board a request that was presented by Assistant City Attorney Kim Vessels for the approval for the City of Richmond to be a beneficiary under a Letter if Credit dated September 15, 2005 for an uncompleted project within the Roaming Hills Subdivision. She explained that is was like an insurance policy where the City can receive compensation for work that wasn't completed. Flood Board of Works Minutes September 10, 2009 Page 2 of 5 made a motion to approve with a second by Lawson. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board to approve a curb cut at 1119 Crosshall Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Robinson made a request to the board to award the bid for Unsafe Building Demolition. Those bid awards are as follows. 1. Reynolds Service Tech a. 1115 North "D" Street - $6,830.00 b. 324 South 11th Street - $5,570.00 c. 226 South 12t11 Street - $5,375.00 d. 300 South 15t11 Street - $4,430.00 Total - $22,205.00 — Flood made motion to approve with a second by Lawson. The motion was unanimously passed. 2. Toschlog Excavating a. 316 North 21" Street - $4,300.00 b. 1701 NW 5t11 Street - $2,800.00 c. 4 NW "J" Street - $3,400.00 d. 219 South 10th Street - $4,400.00 e. 222 South 10th Street - $4,100.00 f. 1108 North "I" Street - $3,800.00 g. 46 Richmond Avenue - $3,700.00 Total - $26,500.00 — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 3. Pro Lawn Care a. 737 North 15t11 Street - $3,800.00 b. 1116 North "D" Street - $5,250.00 c. 1118 North "D" Street - $5,250.00 d. 100 South 3rd Street - $6,000.00 e. 745 South 7th Street - $4,850.00 f. 911 Hunt Street - $4,350.00 g. 70 -72 NW "H" Street - $4,850.00 h. 1121 Crosshall Street - $3,000.00 Total - $37,350.00 — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes September 10, 2009 Page 3 of 5 DEED 4. Delucio & Sons a. 33 North 12th Street - $8,500.00 b. 25 -27 North 13' Street - $7,500.00 Total - $16,000.00 — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. A. Robinson explained that the deed that was on the agenda for the transfer of property known as the Dana Property at 2153 Williamsburg Pike would be tabled at this time by the Law Department. CONTRACTS A. Robinson brought to the board a request that was presented by Fire Chief Mike Crawley for the approval of Contract No. 125 -2009 with Hastings Air- Energy Control, Inc. for Vehicle Exhaust Removal for the Fire Department. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss for the approval of Contract No. 126 -2009 with IKON Office Solutions for a copier for the Richmond Sanitary District with a purchase price of $8,209.00 and the purchase of a service agreement for $214.24 per quarter for 60 Months. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss for the approval of Contract No. 127 -2009 with IKON Office Solutions for a copier for the Richmond Police Department with a purchase price of $8,209.00 and the purchase of a service agreement for $214.24 per quarter for 60 Months. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss for the approval of Contract No. 128 -2009 with IKON Office Solutions for a copier for the Richmond Parks and Recreation Department with a purchase price of $8,209.00 and the purchase of a service agreement for $425.24 per quarter for 60 Months. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss for the approval of Contract No. 129 -2009 with IKON Office Solutions for a copier for the Richmond Street Department with a purchase price of $4,809.00 and the purchase of a service agreement for $94.50 per quarter for 60 Months. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes September 10, 2009 Page 4 of 5 STREET CLOSURE DATE AMENDMENT A. Robinson made a request to the board that was submitted by Captain Terry Hopkins and submitted by Delores Goodson for the closure of the 200 block of NW 3rd Street for Saturday, September 5, 2009 from 10:00 AM to 2:00 PM to be changed to Saturday, October 10, 2009 from 10:00 AM to 2:00 PM for the Christ Connection Church's "Fall Festival" with the barricades and "No Parking" signs to be delivered on Friday, October 9, 2009. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. NOISE VARIANCE A. Robinson made a request to the board that was submitted by Captain Terry Hopkins and Rich Dornberger for the approval of a Noise Variance for Saturday, September 12, 2009 from 10:00 PM to 12:30 AM September 13, 2009 for the Starr Gennett Walk of Fame Campus Concert. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for new windows for Fire Station No. 2 and 3. There was one bid submitted and it was from DeWitt Construction with a total estimate of $2,953.00. Robinson took this time to announce that "Trick or Treat" would be observed on Saturday, October 31, 2009 from 5:30 PM to 7:30 PM per Mayor Hutton. Robinson introduced Brooke Dean who is a Richmond High School Student and also the Granddaughter of Board Member Mary Jo Flood. Robinson then announced that there would be a five minute recess before the Grievance Ruling GRIEVANCE RULING Robinson reconvened the meeting and noted for the minutes that all board members and legal counsel were present. Each board member read what they had prepared for the reason for their decision on the two grievances that were submitted by AFL -CIO 1408. Lawson made a motion to deny Grievance 2009 -9 with a second by Flood. The motion was unanimously passed. Flood made a motion to deny Grievance No. 2009 -10 with a second by Lawson. The motion was unanimously passed. There is an audio tape on file with the Clerk's Office on this matter. Board of Works Minutes September 10, 2009 Page 5 of 5 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk