HomeMy Public PortalAbout2016-03-08 minutesBOARD OF COMMISSIONERS
BOARD MEETING
MARCH 8, 2016
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, March 8, 2016, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair
Penney Rector; Commissioners Donna White, Myrtle Mayfield and Larry Kolb. Also in
attendance were Cynthia Quetsch, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; and Sonya Ross, Administrative Assistant.
Chairman Vincent called the meeting to order.
REGULAR SPECIAL
Vincent 12-12 2-2
Rector 9-12 2-2
Mueller 11-12 2-2
Kolb 9-12 2-2
White 9-12 2-2
Mayfield 10-12 2-2
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for the
month of February, 2016 will be presented during the April, 2016 Board meeting.
B. The February, 2016 monthly report for the Family Self-Sufficiency program was
presented.
C. Mrs. Quetsch anticipates the Housing Authority purchasing an accessible van from the
City of Jefferson’s transportation department.
D. The Housing Authority is considering a partnership with the Boys & Girls Club for a block
party in the Elizabeth Street neighborhood.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, February 18, 2016
B. List of Disbursements for the month of February, 2016. (Exhibit #1, 3/8/3016)
C. Occupancy Report for the month of February, 2016. (Exhibit #2, 3/8/2016)
Vice Chair Rector made the motion to approve the Consent Agenda, seconded by Commissioner
White. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4535
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS
RECEIVABLE
See attached Resolution
Vice Chair Rector made the motion to approve the proposed rent and damage write-offs for the
month of February 2016 for Hamilton Tower and Public Housing in the amount of $31,716.95.
Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #3, 3/8/3016)
RESOLTUION NO. 4536
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING PEST CONTROL
SERVICES
See attached Resolution
Mrs. Quetsch reported that staff publicly advertised for general pest control services. Bids
were received from the following two (2) companies:
Presto X $137,372.00
Rottler Pest Control $120,205.00
Commissioner White made the motion to award the contract to low bidder Rottler Pest Control
in the amount of $120,205.00 per year, seconded by Vice Chair Rector. Upon unanimous
favorable vote, Chairman Vincent declared the motion approved. (Exhibit #4, 3/8/2016)
RESOLUTION NO. 4537
RESOLUTION APPROVING THE MISSION STATEMENT FOR THE JEFFERSON CITY HOUSING
AUTHORITY:
See attached Resolution
During the February Board meeting it was the consensus of the Board for staff to develop a
Mission Statement and present to the Board. Mrs. Quetsch presented the proposed Mission
Statement for the Jefferson City Housing Authority.
The PHA’s mission is to provide decent, safe, affordable ho using, without discrimination, for low-income
or very low-income individuals or families, persons with disabilities, and the elderly.
Commissioner Kolb made the motion to approve the proposed Mission Statement, seconded by
Commissioner White. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
NEXT MEETING: 7:30 a.m., April 26, 2016
Vice Chair Rector made the motion to adjourn into Executive Session for the purpose of
considering the following:
-Legal action involving the Housing Authority and confidential or privileged
communication with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal co nsideration therefore,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section
610.021(3)
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner White seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, White, Rector, Kolb, Vincent
NAYS: None
ABSENT: Mueller
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Kolb made the motion to adjourn the meeting, seconded by Vice Chair Rector.
________________________
Larry Vincent, Chairman
ATTEST: ____________________________
Cynthia Quetsch, Secretary