HomeMy Public PortalAbout19900214 - Minutes - Board of Directors (BOD) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R E G,U 1,A,R H E E'r I N(-,
BOARD OF DIRECTORS
February _ 14......1990
MINUTES
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T Ij C&'l L L
H a n k o call-d the to ord-r eat 7 : P . i!,
P1 -2sent : Richard Bishop , Be t:sy Crnw,,Jer , Katherine Duffy ,
Harlko , !'��ena Himshaw , Poh-llii: McKibb]" ji , an(l Edwarcl
Personn, ! Pres, -`nt : ( rc-.-licj Brirrcm , David Hansun , Mary Hctl J,-�,,ln
Fil"lies , John Escobar , J(--, Combs , and Carolvii Schridt .
tPFR0VPtL CF 1,1INT-FT"ES
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11 . Hankc, ---iid t�.at th�, r:orr�-(-
sul-)stitutf-.rd in the minutes -)f 20 , and J,,ululry 10 ,
r h a cjj,�jncf -Jllllt�
an'"'q 2 WC in tl-ie body of tht�,�
it r,s v us
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!,.-I o t n : 1,1 . Sr,,,,11c-ly t'ia-,- Board approve h e til.i n u t c,. 15 f
Y -' 9b9 Boa r d (1 7 11 e-,i is h a w
, he emb D�Jci�lr L 20 ,
SC�C-Dnded 7:h,' t:l on, The, T"O-ioll DIISSI� ll 7 t,-,� 0
J -,irluar-v 10 , 1990
M 0 ri E . sjj(--,-j- jfV .,-1,ovi:?(:-i �-h a t rlat- Board approve the -minute's !if
the T 0 , 1990 Board in(-� . B . Crowder
j n ua r y L I
'-(! 1-h�- T , -�" Th,1 m o t i n r)a s s u,d
M C',,T�1 C i .
Thc, Bc-ird defc-,rred approv,-il of the 24 , 1990 Trlinutc,c-, tin t;4 1
the� manarler ' s r -.qlar(-lirlq
1mpli.-,-,-er1tat1on of the Brown �cr 1-1hat was r,ad,�- -at
r
WP- TTEN
10 w i Ti q w r t
C . "-:c h Yll—1 d t- I-ared tl at the t n
C 0-1,i,-,iu n c a t 1 n-n s
11 'a L. 't- 1 ,490 , lfrc- S 'in Ma t,t ,-) C ou y nt,T
Supervisor Tom Hueninq rt:.qrir(linq ai cnrporate picnic
11-1 ,3 r) I I a'r r, (, n u n t v
a 1(2T- ter , dqr(,:d Jan ,,ary 23 , 10,90 , -iro,l Harrj/ Haeussl,"::T,
7
1094 Highlancls Circle , L(-,)s Altos conc�,,rlllilcl horsebark ridin,,,f
and ---)n ft'rini .,ersary Traill at: Windy Hill Spac�--
P r .m a r
V q letter , dated january 20 , 1990 , from Thomaseno Dutton ,
22687 Royal Oak Way , Cupertino rewarO "as development near
Rancho San Antonio Open Space Preserve :
4 ) a second letter , dated January 23 , 1990 , from Harry
Haeussler , Jr , of Los Altos r4qardinn the Brown Act : and
5 ) a thank-you letter , dated January 17 , 1990 , fro" Davirl
Mitchell of POST for the BoarYs Resolution of Appreciar Yon .
C , Schnidt stated that the draft responses prepared by staff for
Board consideration were attached to the first three letters and
noted the response to Supervisor Hueninq had been corrected to
real " . . . a potential vorporane picnic area . ''
N . Hankc askei D . Hansen abour siqninq on Anniversary Tiail , and
he said that sioninq would not be completed for approxdmately two
ronths .
H . Hanka stated the draft responses tc the letters were v appraccl
by Board consensus .
IV . ORAL COMMUNICATTONS
Rusty Smith , Scnior Field ReprPsentative for Local 715 ,
introduced himself to the and and prosented a hrief overview of
Local 715 ' s experiancL with rupresentarion of field personnel .
He indicated his intention of effectively dealing with the Board
in a spirit of a productive relationship in matters concerninq
collective bargaining and representation of the District ' s
ranuers and open space technicians .
V , ADOPTION OF AGENK�
N. Hanks stated that t.hea aqenda was adoptoi by Bcard .-onsunsus .
Vi . BOARD BUSINESS
A . Authorization to Print Visitor ' s Guido (Report R-90-20 dated
january 29 , 1990)
H. Hale introduced staff member Jo Combs and consultants Leif
Tryqq and Deborah Hills to the Board . She presented a brief
outline of the options available to the Board concerninq the
printing and distribution of thv Visitor ' s auide .
Leif Tryqq discussed the desion featurns of the guide , iLciulinq
its size , style , paper quality, and Orlani7ation . He distributen
a sample of the 60-pave juido to tte Board .
Discussion ensued with N . Hanko and T . Henshaw expressinq
dissatisfaction with the color of the loqo and tho printad
material , M. Hale noted that the guide could be reprinted in a
different color after the initial prinvinq , M . Haic raviewed the
distribution options outlined in the staff report . E . Shclley
B . Crowler , and R . Bishop statod that they favored the first
option of sending the guide to the District ' s mailing list of
8 , 200 and all copies free of charge . The Board also discwssv3
possible cost recovery methods .
Motion : R . McKibbin moved that the Board approve printdnq of
15 , 000 copies of the Visitor ' s Guide and approve free
distribution of the Visitor ' s Guide for the first y"ar .
B . Crowder seconded the motion . Thn motion passHd on
the followinq vote :
Ayes : B . Crowder , R . Bishop , F . Shelley , N. Hanko , R ,
McKibbin, K . Dufty
Noes : T . HenshaT,-7
T . Henshaw stated that she voted against the notion
because of the color used for the Visitor ' s Guide .
K. Duffy said that she would not vote for approving the proposed
logo that was being prepared for the Ravenswood Open Space
Preserve and recommended staff return to the Board with
alternatives that could be considered . C . Britton stated that
staff would lot Board members know when the sign was installed on
the preserve .
B . Cathedral Oaks Property Management Agreement with Peninsula
Open Space Tryst and EndorsemenE of Proposed Concept of
Long-Term Lease with Youth Science Institute (Report R-90 -
looted February 7 , 1990 )
D . Hansen explained that POST had acquired 23 acres of land ,
concurrently with the District ' s acquisition of 167 acres , at
Cathedral Oaks . He stated that is the District ' s intent W
acquire this adjacent acreage , and , in the meantime , to manaqe it.
for POST until acquisition . He said that the District has Also
entered into negotiations with Youth Science Institute (YSI ) to
have them install a compunity garden , farm , and public education
center on the property , as well as to help the District improve
access to the parcel .
V . Hansen stated that under the terms of the proposed manaqement
agreement with POST , the District had aqreed that there will be
TIC public accoss tc the site and the District would be required
to fence the buildings and patrol th site . C . Britton explained
that POST would still be owners of the proparty during th,--,
management aqreement . He said that the piovIlions of no public
access and the fencing of buildings was because of potential
liability issues . K. Duffy questioned the leasehold payments
that the District was requesvinq YSI 7ake . C . Britton indicated
that the property cost was qoina to be approximately $400 , 000 and
that , in the event that a grant did not becomc available , the
District would look to YSI to make a leasehold payment of some
amount to be negotiated as a way of recoverinn part of 1K,
District ' s investment in the property . K . Duffy said that sh�-
felt YST was providing the District a service by putting a usahT--
propram on District property .
Jae Able of Youth Science institute stated that The orqanization
is very encouraged by the District ' s interest in the property .
Ho dndicatod that Youth Science Institute had been searching for
quite some time to find a location for the old Saratoga Gardens
program and that YSI ' s main concern is having a facility from
which to run a program .
K . Duffy raised the issue of problem of water on the property .
D . Hansen stated that staff was looking at options inc ludinq the
water than exists on ad-jacent District property , or to look at
the possibility of San Jose Water running a line across ad.jacent
property . He indicated that the District was working with YSI to
solve this problem .
Notion : R. Bishop moved that the Board authorize the Board
President to sign the Cathedral Oaks property
management afire ement with Peninsula Open Space Trust
(POST) , and endorse the concept of a long-terT lease to
the Youth Science Institute of Los Gatos , as outlined
in the January 30 , 1990 letter of intent from the
District ' s qeneral manager . The motion passed 7 to 0 .
C . Convinued Discussion of Proposed Increase o in Compensatin
for Directoi Attendance at District Meetings (Report R-90-17
dated January 25 , 1990)
R . McKibbin explained that the Board last reviewed the matter of
Board compensation in 1986 and indicated that staff estimated a
total of 61 meetings in calendar 1989 . He said this total
included Board meetings , as well as corpensable and
noncompensable committee meetings . He said that during 1989 he
attended 67 meetings and had received compensation for 29 . He
said he felt the time was appropriate to recommend increasLnv the
directors ' compensation from three meetings to five meetings per
month at $100 per meeting .
R . Bishop agreed that the committee members should have their
compensation increased , but suggested the naximum compensable
meetings in one month should be four .
Discussion continued with suggestions ranging from setting a
maximur on mentings that a Board member could be compcnsatwd for
annually to the increased necessity for Board meetings to conduct,
the' District ' s growinc; needs ,
Notion: R . Bishop moved tha" rk- Bnard direct staff to prepar,--,
a change the District ' s Rules of Proc"Guic to prnvide
for $100 in compensation for attendance at up to a
maximum of five compensabae meetings per month for each
Board member . E . Shelley seconded the motion with the
provision that the new compensaLion rate be effective �
April 1 , 1990 . R - Bishop aqreed to the inclusion of
the April I effective date .
Discussion : B . Crowder stated that she felt the Board
members were public servants and that she felt
uncomfortable with the change . K . Duffy spoke against
the notion noting the Board ' s compensation was adequate
and more than city council and planning commission
members compensation . She said that she preferred that
the raxirum compensation remain at $300 .
The motion passed on the following vote :
Ayes : R . Bishop , E . Shelley , R . McKihbin , and T .
Henshaw .
Noes : K . Duffy , N. Haan ko , and B . Crowder .
D . Purchase of New Radio Equiprent Weport-IR-90-21 dated
February 7 , 1990 )
Motion : T . Henshaw moved that the Board authorize staff to
purchase new radio equipment from Bridge Radio Services
of San joss for $37 , 573 through the existing County of
Santa Clara radio equipment bid and authorize thf-,
transfer of $31 , 573 from the services and supplies
category of the Operations , Maintenance , and Volunteer
Subprogram budQet to the subprogram ' s fixed assets
category . R . Bishop seconded tho notion . The motion
passod 7 to 0 .
E . Final Adjeption of the Revised CoTprehensive Use and
Manage menu Plan for Foothills Open Space Preserve (Report
90-19 dated February 5, 1196 )
N . Hanko that the words "if it is requested , and if a monetary
Gonation is made" should be deleted from the revised wording for
the second use and management recomTendation in Section C ,
Structures and Tmprovemenus .
Motion: R . McKibbin moved that Vh Wail adopt the revised
Comprehensive Use and Management Plan for Foothills
Open Space Preserve as amendad , T. Henshaw seconded
the motion . The motion passed 7 to 0 .
F . Final Adoption of the Preliminary Use and Management Plan
for the Botsch Property Addition to Mt . Uyunhum Area of
Sierra Azul Open Space Preserve (Report R-90-18 dated
February- 1990 )
Motion : R . Bishop moved that the Boarl adopt the Preliminary
Use and Management Plan for the Botsch property
addition to the Mt . Ununhum Area of Sierra Azul Open
Space Preserve , including the naming , as contained in
report R-90-05 ; and indicate its intention to withhold
the property from dedication as public open space at
this time . R . McKibbin seconded the motion . The
motion passed 7 to 0 .
VII . INFORMATIONAL REPORTS
B . Crowder presented a thank you note to Board and staff for
being so helpful to her as a new member and thanked the entire
staff for its dedication .
D . Hansen stated that the District had received a Land and Water
Conservation Fund grant for the Russian Ridge Oak Trail in the
amount of $12 , 000 . He displayed the certificate the Air Force
Sergeants ' Association presented the District in thanks for being
allowed to place their star on Mt . Umunhum.
D . Hansen said there would be an official dedication ceremony for
the Western Hemisphere Shoreline Reserve Network for Baylands on
April 23 in the East Bay . R . Bishop requested that staff remind
the Board of the event at the last Board meeting before the
dedicanion .
D . Hansen reported that work began this week on the first granT:
project at Picchetti . He announced that there would be a meeting
with some of the neighbors on Sheldon Road on February 15 an& h,,,
and K . Duffy would attend.
D . Hansen said that FENA funding did not look promising for the
Cathedral Oakes house since the building was vacant at the time
of the earthquake . He said that staff -stir ated the District
would receive $52 , 000 from FFMA for of Parthquake relatod
damage .
J . Escobar announced that Annette Coleman from the City of Palo
Alto had been hired as the District ' s new Supervising Ranger .
N. Hanko asked if the District had received any input from San
Mateo County on the Alpine Road situation . D . Hansen dndicatod
that there had not yet been any input .
VIII . CLIIHS
Motion : R . Bishop moved that the revised claims 90- 03 date,!
February 14 , 1990 be accepted as presented . R .
McKibbin seconded the motion . The YoKoN passed 7 to
0 .
IX. CLOSED SESSIO14
S . Norton announced that thn litigation matters to be discussed
in Closed Session fell under Government Code Section 54956 . 9
subdivision W1 , siqnificant exposure to litisation . C . Briuton
announced that the land negotiation mattei to he discussed was
Can Mateo County Assessors Parcel No . 078-280-010 , -020 , -0107
07S - 260-020 , -040 , -050 , -060 ; and 075-140-090 , owned by the
estate of Edith C . McDonald also known as Edith C , Field , and to
be negotiated with Nichclas E . Toussaint .
The Board rocassed to CloswO Session on lani negotiation ,
litigation , and personnci rarrurs at 9 : 20 p . m .
The Board announced prior to recessinQ the mentinq at 10 : 40 p.m . that the
Closai Sossion would be continued Wednosday , February 21 , 1990 at 7 : 30 p , Y .
at the District offico for the purpose of discussing personnel matterg ,
The Board reconvaned to continue their ci-sud scssion discussion 'fit
personnel Yarters at 7 : jO p.m. an February 21 , 1990 . A31 Board Tent-is
were present . The Board reconvened ro adjourn at q : 40 p .m .
Carolyn SchTidt
Recording Sucrotary
Joan Fiddes
District Clerk