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HomeMy Public PortalAbout09-20-2021 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 20, 2021 AT: VILLAGE HALL BOARD PRESENT: C.LARSON, T.RUANE, B.WOJOWSKI, H.BENTON, K.CALKINS, AND P.KALKANIS. BOARD ABSENT: J.ARGOUDELIS. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; Y.DING, PLANNER; J.GAL, PLANNER; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Trustee Larson moved to appoint Trustee Calkins as this evening's Chair. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. PRESIDENTIAL COMMENTS Trustee Calkins read and presented a proclamation proclaiming September 20-26, 2021 as National Rail Safety Week. TRUSTEES COMMENTS Trustee Benton • Commented on the importance of rail safety. • Inquired if the improvements to Fieldbrook Drive have been given to the residents or posted on the Village's website. PUBLIC COMMENTS (3-5 minutes) Mike Scarcelli stated that he appreciates the changes made to the multi -tenant building at 14926 S. Route 59. Paula Mingucci expressed opposition to the 143rd Street East Extension project. Steve Schmidt expressed opposition to the 143rd Street East Extension project. Rick Pach expressed opposition to the 143rd Street East Extension project. Ashley Bingeheimer expressed concern regarding traffic, speeding, and no sidewalks on Renwick Road. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — September 20, 2021 Page 2 2) CONSENT AGENDA Trustee Kalkanis moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on August 16, 2021. b) Bills Paid and Bills Payable Reports for September 20, 2021. c) Cash & Investment, Revenue, and Expenditure Reports for August, 2021. Second by Trustee Benton. Vote by roll call, Trustee Larson, no. Clerk Gibas noted that the consent agenda must be approved unanimously. Trustee Larson moved to remove the Tracy, Johnson, & Wilson bills from the Bills Payable Report and to vote on it separately. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on August 16, 2021. b) Bills Paid and Bills Payable Reports for September 20, 2021 minus the bills from Tracy, Johnson, & Wilson. c) Cash & Investment, Revenue, and Expenditure Reports for August, 2021. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to approve the bills from Tracy, Johnson, & Wilson. Second by Trustee Calkins. Vote by roll call. Larson, no; Ruane, no; Wojowski, no; Benton, yes; Calkins, yes; Kalkanis, no. 2 yes, 4 no. Motion failed. 3) GREENBRIAR PHASE 1 AND SPECIAL SERVICE AREA PUBLIC HEARING (CASE NUMBER 1937-072021.FP) Trustee Larson moved to approve the Final Plat of subdivision for Phase 1 of the Greenbriar subdivision, subject to the stipulations noted in the staff report. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, no; Kalkanis, no. 4 yes, 2 no. Motion carried. Trustee Larson moved to open a Public Hearing regarding a proposed dormant Special Service Area (DSSA) for the Greenbriar subdivision generally located south of 143rd Street, east of Steiner Road, and north of Route 126, in the Village of Plainfield. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Larson moved to adopt Ordinance No. 3523, Establishment of a Special Service Area Number 44 - Greenbriar Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 4) 14926 S. ROUTE 59 MULTI -TENANT BUILDING (CASE NUMBER 1926- 042821.REZ/SPR) Trustee Kalkanis moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of the requested map amendment (re -zoning) of the subject property from R-1 to B-1, for the property commonly known as 14926 S. Route 59. Second by Trustee Benton. Vote by Village of Plainfield Meeting Minutes — September 20, 2021 Page 3 roll call. Larson, no; Ruane, yes; Wojowski, no; Benton, yes; Calkins, yes; Kalkanis, yes. 4 yes, 2 no. Motion carried. 5) 24126 W. CHICAGO STREET LANDMARK NOMINATION (CASE NUMBER 1917- 031221.HPC) Trustee Wojowski moved to adopt the findings of fact of the Historic Preservation Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of 24126 W. Chicago Street as a Village of Plainfield Historic Landmark, based on the criteria outlined in the staff report and the landmark nomination form. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 6) MCMICKEN ASSEMBLAGE POD 1— RYAN HOMES (CASE NUMBER 1938- 073021.AAA) Trustee Larson moved to open a Public Hearing regarding the proposed annexation agreement amendment for the McMicken Assemblage POD 1 generally located northwest of the intersection of 135th Street and Heggs Road, in the Village of Plainfield and continue the public hearing to the October 4, 2021 meeting of the Village President and Board of Trustees. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 7) ZONING CODE TEXT AMENDMENTS (CASE NUMBERS 1939-080621.TA & 1906- 123020.TA) Trustee Kalkanis moved to direct the Village Attorney to prepare an ordinance granting approval of the various amendments to the Village of Plainfield Zoning Code as outlined in the staff report. Second by Trustee Ruane. Director Proulx stated that staff is seeking to prepare an ordinance with various text amendments and is seeking input regarding accessory structures, boat and RV storage, and corner fence regulations. Trustee Benton inquired about the input from the Plan Commission, Director Proulx gave a brief overview of the discussion and recommendations of the Plan Commission. Trustee Larson requested a copy of the amendments regarding mobile food trucks. Trustee Ruane stated that he agrees with having the accessory structures proportionate to the lot sizes and suggested grandfathering existing structures. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 8) CINDY'S MASSAGE SPECIAL USE (CASE NUMBER 1941-081821.SU) Trustee Benton moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use permit for massage therapy at 13246 S. Route 59 for the business commonly known as Cindy's Massage, LLC. Second by Trustee Larson. Cindy Mui, applicant, was present in the audience and answered questions from the Board. Village of Plainfield Meeting Minutes — September 20, 2021 Page 4 Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 9) 23824 W. ANDREW RD. - COUNTY CASE ZC 21-047 Trustee Benton moved to file a letter of no objection to a requested Special Use from Will County to permit light equipment sales and rentals at 23824 W. Andrew Road. in unincorporated Will County. Second by Trustee Wojowski. Trustee Ruane moved to table the item. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. ADMINISTRATOR'S REPORT Trustee Benton moved to adopt Ordinance No. 3524, pertaining to the Coronavirus Local Fiscal Recovery Fund for the Village of Plainfield. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for August, 2021. PUBLIC WORKS REPORT Trustee Wojowski moved to authorize the purchase of Parcel 1NN0018, located at the intersection of Rt 126 and 143rd Street, from SP Illinois, LLC at an agreed to price of $300,000.00 and to authorize Interim Administrator Pleckham to execute all related documents, as this property is needed to construct the 143rd Street Roadway Extension Project. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, no; Kalkanis, yes. 5 yes, 1 no. Motion carried. Trustee Wojowski moved to authorize the purchase of Parcel 1NN0017, located near Rt 126 and Copper Drive, from Mr. and Mrs. Herbst at an agreed to price of $15,000.00 and to authorize Interim Administrator Pleckham to execute all related documents, as this property is needed to construct the 143rd Street Roadway Extension Project. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, no; Kalkanis, yes. 5 yes, 1 no. Motion carried. Trustee Wojowski moved to authorize the purchase Parcel 1NN0016TE, located near Rt 126 and Copper Drive, from the Peggy L. O'Connor Trust at an agreed to price of $5,000.00 and to authorize Interim Administrator Pleckham to execute all related documents, as this property is needed to construct the 143rd Street Roadway Extension Project. Second by Trustee Benton. Vote by roll call. Village of Plainfield Meeting Minutes — September 20, 2021 Page 5 Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 5 yes, 1 no. Motion carried. Trustee Kalkanis moved to authorize snow removal services, as required, and accept the unit prices provided by IAP Construction, Inc., Antrex, Inc, Winninger Excavating, Shreve Services, Local Lawn Care & Landscaping, ACSOL, LLC/J & S Construction, and Hanson Landscape & Design, Inc. Second by Trustee Wojowski. Trustee Benton expressed concern regarding J&S Construction. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the renewal of the annual contract for sanitary and storm sewer cleaning and televising with Hydro -Vision Technology, LLC with unit pricing adjusted by the CPI -U not to exceed $115,000.00 per fiscal year. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to adopt Ordinance No. 3525, an ordinance authorizing the sale of personal property — Public Works Vehicles. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Wojowski moved to adopt Ordinance No. 3526, an ordinance authorizing the sale of personal property — Police Vehicles. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for August, 2021. ATTORNEY'S REPORT No Report. Trustee Calkins read the reminders. Trustee Larson moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:20 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — September 20, 2021 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 20, 2021 AT: VILLAGE HALL BOARD PRESENT: C.LARSON, T.RUANE, B.WOJOWSKI, H.BENTON, K.CALKINS, AND P.KALKANIS. BOARD ABSENT: J.ARGOUDELIS. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; Y.DING, PLANNER; J.GAL, PLANNER; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. Trustee Calkins called the meeting to order at 7:34 p.m. Present roll call stands. Director Proulx stated staff is recommending approval of a Dormant Special Service Area (DSSA) for the Greenbriar subdivision. Special service areas are required by annexation agreement and are established to serve as a backup mechanism for maintenance of common areas in the event that the subdivision homeowner' s association (HOA) fails to maintain the common areas in the future. Upon approval, this will be known as DSSA #44. There are not any fees due at this time, as along as the HOA fulfills its duties. Steve Schmidt requested a copy of the ordinance. There were no other public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:35 p.m. Michelle Gibas, Village Clerk