HomeMy Public PortalAbout06-13-22 Agenda Regular Meeting101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS AGENDA | 1 of 2
Agenda
Board of Commissioners
Regular meeting
7 p.m. June 13, 2022
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Please use the bookmark feature to navigate and view the item attachments.
1.Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board
asks community members to conduct themselves in a respectful, courteous manner with the board and with
fellow community members. At any time should any member of the board or attendee fail to observe this
public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that
individual regains personal control. Should decorum fail to be restored, the mayor or the mayor’s designee
will recess the meeting until such time that a genuine commitment to this public charge is observed.
2.Audience comments not related to the printed agenda
3.Agenda changes and approval
4.Items for decision ― consent agenda
A.Minutes
1.Regular meeting May 9, 2022
2.Regular meeting closed session May 9, 2022
3.Joint public hearing April 21, 2022
4.Budget work session May 23, 2022
B.Miscellaneous budget amendments and transfers
C.Hillsborough Tourism Board FY2022-23 Budget Ordinance
D.Hillsborough Tourism Development Authority FY2022-23 Budget Ordinance
E.Fire Station capital project ordinance and associated budget amendments
F.Fiber Loop capital project ordinance amendment and associated budget amendments
G.Membership Agreement for Clean Water Education Partnership (CWEP) Services
H.FY23 HOME Annual Action Plan and annual funding allocation
I.Memorandum of Understanding for the operation of the Partnership to End Homelessness
J.Updated Street Standards document
K.Ordinance amending Town Code Chapter 11 to update solid waste collection requirements
L.Ordinance amending Town Code Section 14-48 regarding water and sewer connections
M.Consistency statement and ordinance to amend the Unified Development Ordinance Code Enforcement
Chapter
N.National Pollinator Week 2022 Proclamation
O.Proclamation Commemorating Juneteenth Independence Day
P.Resolution appointing town manager as finance officer and designating bank depository signatories
5.Items for decision ― regular agenda
A.Consistency statement and ordinance to amend the UDO to allow the use gallery/museum in the
Agricultural Residential zoning district
BOARD OF COMMISSIONERS AGENDA | 2 of 2
B.Consistency statement and ordinance to amend the Zoning Map and Future Land Use plan for the CASA at
Collins Ridge project
C.Consistency statement and ordinance to amend the Zoning Map and Future Land Use plan for 1700 N.C.
86 South
D.Petition to relocate/remove a public bench at 122 S. Churton Street
E.FY2022-23 Annual Budget and Financial Plan
F.Hot topics for work session June 27, 2022
6.Updates
A.Board members
B.Town manager
C.Staff (written reports in agenda packet)
7.Closed session
A.Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with
the town attorney to preserve the attorney-client privilege (potential litigation)
8.Adjournment
Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available
on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office
at 919-296-9443 a minimum of one business day in advance of the meeting.
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Clerk
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Clerk Sarah Kimrey
ITEM TO BE CONSIDERED
Subject: Minutes
Attachments:
1.Regular meeting May 9, 2022
2.Regular meeting closed session May 9, 2022
3.Joint public hearing April 21, 2022
4.Budget work session May 23, 2022
Brief summary:
None.
Action requested:
Approve minutes of the Board of Commissioners regular meeting May 9, 2022, closed session May 9, 2022, joint
public hearing May 19, 2022 and budget work session May 23, 2022.
ISSUE OVERVIEW
Background information and issue summary:
None.
Financial impacts:
None.
Staff recommendation and comments:
Approve minutes as presented.
For clerk’s use
AGENDA ITEM:
4.A
Consent
agenda
Regular
agenda
Closed
session
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS MINUTES | 1 of 4
Minutes
Board of Commissioners
Regular meeting
7 p.m. May 9, 2022
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Budget Director Emily Bradford, Planning and Economic
Development Manager Shannan Campbell, Administrative Services Director Jen Della Valle,
Police Chief Duane Hampton, Assistant Town Manager and Community Services Director
Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician
Sarah Kimrey, Finance Director Tiffany Long, Town Manager Eric Peterson, Communications
Specialist Cheryl Sadgrove, Utilities Director Marie Strandwitz, Public Space and Sustainability
Manager Stephanie Trueblood and Police Lieutenant Chip White
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7:01 p.m.
1. Public charge
Weaver did not read the public charge.
2. Audience comments not related to the printed agenda
Audience guest speaker: Oliver Fowler, resident of Lakeshore Drive
Fowler introduced himself as a new resident interested in learning more about the town government. He said
there was a need for more sidewalks for people to safely walk to bus stops and other destinations.
3. Agenda changes and approval
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner
Evelyn Lloyd seconded.
Vote: 4-0. Nays: None. Absent: Commissioner Matt Hughes
Hughes joined the meeting at 7:04 p.m.
4. Presentations
A. Proclamation – Hedgehogs Day
Weaver read a proclamation in recognition of the Hedgehogs robotics team, which includes almost 40
students from Orange and Cedar Ridge high schools. The team built a robot and won the FIRST North Carolina
State Championship (FIRST — For Inspiration and Recognition in Science and Technology).
B. Proclamation – Police Week and Peace Officers’ Memorial Day
The mayor also read a proclamation declaring May 15 as Peace Officers Memorial Day and the week of May
15 as Police Week.
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 27
DRAFT
BOARD OF COMMISSIONERS MINUTES | 2 of 4
C. Orange County Transit Plan
Guest speaker: Caroline Dwyer, Renaissance Planning
Revisions to the Orange County Transit Plan were presented by Dwyer, a consultant working on the update. It
was noted that while most of the revisions will benefit Chapel Hill, the transit plan has included and continues
to include improvements for Hillsborough, including bus shelters, a future TriangleGo park-and-ride lot, a train
station, the Hillsborough circulator route and the reverse circulator route.
D. Comprehensive Sustainability Plan Update and Public Outreach Plan
Guest speaker: Candice Andre, VHB
A brief Comprehensive Sustainability Plan outreach update was presented by a consultant. Candice Andre
with VHB told the board she will be organizing summer pop-up events to give Hillsborough residents
opportunities to give feedback on the draft plan goals as they become available.
5. Appointments
Tourism Board — Reappointment of Cathleen Turner for a term ending May 9, 2024
Motion: Bell moved to approve the appointment. Ferguson seconded.
Vote: 5-0. Nays: None. Absent: None.
6. Items for decision ― consent agenda
A. Minutes
1. Regular meeting April 11, 2022
2. Regular meeting closed session April 11, 2022
3. Work session April 25, 2022
4. Work session closed session April 25, 2022
B. Miscellaneous budget amendments and transfers
C. Fiscal Year 2022 Fee Schedule Amendments
D. American Rescue Plan ordinance and budget amendments
E. Water Treatment Plant Filters Repair/Rebuild project ordinance and budget amendments
F. Special Event Permit: Fleet Feet BIGRUN5K
G. Special Event Permit: Expedition School Field Day
H. Ordinance to amend Town Code Section 14-57(b) regarding utilities extensions
I. Proclamation – Memorial Day 2022
J. Information – legal description corrected in annexation ordinance for Valley Forge Road
K. Ordinance to amend Town Code to add appendix 7B to establish right of way encroachment standards
L. Authorization to discontinue franchise agreement for commercial solid waste collection
Motion: Ferguson moved to approve all items on the consent agenda. Bell seconded.
Vote: 5-0. Nays: None. Absent: None.
7. Items for decision ― regular agenda
A. Letter of interest for contiguous annexation – Waterstone South
Guest speakers: Dan Jewel, CJTPA and Eric Chuck, Capkov Ventures
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 27
DRAFT
BOARD OF COMMISSIONERS MINUTES | 3 of 4
Planning and Economic Development Manager Shannan Campbell gave a brief overview of the interest in
annexation. The developer has put together parcels for a total of more than 100 acres. There is some frontage
on Waterstone Drive that would be contiguous annexation. There is also frontage on N.C. 86.
Jewell noted that water and sewer service runs through the site. The Future Land Use Plan shows much of the
land is designated Mixed Residential Neighborhood. A portion fronts Waterstone Drive and is zoned Entryway
Special Use. A small portion is in the rural buffer.
The developer’s ideas for the property include middle-income and affordable housing, a daycare, multi-family
apartments, townhouses, a park, medical office and commercial alternatives.
Chuck spoke with the board about other affordable housing CapKov Ventures has built as part of larger
housing development in Chapel Hill. The developers have already started meeting with the primary builders of
affordable housing in Orange County to determine capability with this proposal.
The board expressed concern about the large size of the residential part of the project and interest in seeing
more commercial development proposed before directing staff to move forward with a fiscal analysis.
Mayor Weaver recessed the meeting at 8:55 p.m.
Mayor Weaver reconvened the meeting at 9:00 p.m.
B. Fiscal Year 2023 Manager’s Recommended Budget Presentation
Town Manager Eric Peterson presented some highlights from the Fiscal Year 2023 Manager’s Recommended
Budget, which will be available Friday on the town’s website and at the town clerk’s office. He said developing
this year’s budget is challenging in part due to:
• A late town audit (anticipated to be complete by the end of June).
• The unknown status of significant water and sewer grants and loans.
• Difficulty in projecting the timing and amount of System Development Fee revenues from new
development for water and sewer connections.
• The unknown cost of implementing recommendations from a compensation and classification pay
study to remain competitive in the market.
• Significant inflation and skyrocketing construction costs.
Peterson said no increase is expected for the property tax rate or stormwater fees. Utility rates are expected
to rise 4.5% for water and 2% for sewer. The minimum monthly usage charge for water and sewer services is
expected to decrease from 2,375 gallons to 2,250 gallons. This is the second year of a four-year plan to
provide relief for low-volume residential and commercial customers. The minimum is being lowered by 125
gallons per year, ultimately going from 2,500 gallons to 2,000 gallons as the minimum usage.
C. Amplified Noise Ordinance Update
Lt. Chip White reported that the ordinance has been working well for the Hillsborough Police Department
since changes were made in fall 2021. The changes have reduced the amount of time officers spend
responding to complaint calls.
When asked why citations are not issued at the time of the noise ordinance violation, the police chief
explained the violation is reviewed in the office. The citation is then mailed.
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 27
DRAFT
BOARD OF COMMISSIONERS MINUTES | 4 of 4
8. Updates
A. Board members
Board members gave updates on the committees and boards on which they serve.
B. Town manager
There was no additional update.
C. Staff (written reports in agenda packet)
Community Services Director Margaret Hauth reported the town had received approval from Duke Energy to
affix banners to some of the light poles.
Police Chief Duane Hampton noted the Police Department was providing more detailed information on a
quarterly basis in agenda packets instead of monthly.
Motion: Ferguson moved to go into closed session at 9:49 p.m. Hughes seconded.
Vote: 5-0. Nays: None. Absent: None.
9. Closed session
A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the
town attorney to preserve the attorney-client privilege (potential litigation)
B. Closed Session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding personnel
matters
Motion: Ferguson moved to return to open session at 11:01 p.m. Lloyd seconded.
Vote: 5-0. Nays: None. Absent: None.
10. Adjournment
Mayor Weaver adjourned the meeting at 11:02 p.m.
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 27
DRAFT
PROCLAMATION
In Recognition of Hedgehogs Day
May 9, 2022
WHEREAS, FIRST ® Robotics Competition is a team competitive event that promotes problem solving,
perseverance, and teamwork; and
WHEREAS, the Orange County Schools FRC Team 587 was formed by two Orange High School teachers, Nina
Morley Daye and Alice Sy, and competed as The Beast and Concentrated Entropy until 2008 when they became “The
Hedgehogs”; and
WHEREAS, the Hedgehogs robotics team is comprised of almost forty students from Orange High School
and Cedar Ridge High School in Orange County, NC, and they have met and practiced for many months to build
and perfect their robot “Free Fall”; and
WHEREAS, on April 10, 2022, the Hedgehogs won the FIRST ® North Carolina State Championship, a thrilling
victory that brought pride and elation to our whole community; and
WHEREAS, the Hedgehogs then traveled to Houston, Texas for the World Championships to compete as
one of 450 teams, and while not victorious, did bring home the Imagery Award in honor of Jack Kamen for the
Newton field, an award celebrating attractiveness in engineering and outstanding visual aesthetic integration of
machine and team appearance. In support of this award, the judges said, "Vivid, bright colors from pit to shirts will
draw out even the most nocturnal of creatures. They have an innovative approach to meeting the robot weight
requirements while keeping their theme firmly imprinted. After SONIC, they are our favorite Hedgehogs”; and
WHEREAS, robotics is about more than robots, as proven not just by the comradery and teamwork
demonstrated so beautifully by the Hedgehogs, but by the way the Hillsborough and Orange County community
were captivated by the team’s progress and accomplishments, cheering for the Hedgehogs all the way;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 9, 2022,
as Hedgehogs Day in the Town of Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 9th day of May in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
PROCLAMATION #20220509-4.A
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 27
DRAFT
PROCLAMATION
Police Week and Peace Officers’ Memorial Day
May 15-21, 2022
WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the
United States, including the dedicated members of the Hillsborough Police Department; and
WHEREAS, on April 29, 1786, Sheriff Benjamin Brach of Chesterfield County, Virginia, became the first law
enforcement officer to die in the line of duty in the United States; since then, more than 22,000 law enforcement
officers in the United States have paid the ultimate price during the performance of their duties, including 594 in
North Carolina; and
WHEREAS, over 50,000 assaults against law enforcement officers are reported each year, resulting in
approximately 17,000 injuries; and
WHEREAS, the 87th Congress passed Public Law 87-726, a Joint Resolution authorizing the president to
proclaim May 15th of each year as Peace Officers’ Memorial Day, and the calendar week during which May 15th
occurs as Police Week; this was signed into law by President John F. Kennedy on October 1, 1962; and
WHEREAS, the members of the Hillsborough Police Department play an essential role in safeguarding the
rights and freedoms of our residents, they protect the innocent against deception and the weak against
oppression, they unceasingly provide a vital public service without which our town would not enjoy the peace and
liberty that we so dearly value; and
WHEREAS, it is important that all citizens know and understand the duties and responsibilities of our
law enforcement officers and acknowledge the hazards and sacrifices that are a fundamental aspect of their
profession;
THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 15-21, 2022 as
“Police Week” and call upon all organizations and residents to commemorate law enforcement officers, past and
present, who have rendered dedicated service to their communities.
NOW, THEREFORE, I proclaim Sunday, May 15, 2022 as “Peace Officers' Memorial Day” and call upon all
residents of Hillsborough to honor those law enforcement officers who made the ultimate sacrifice in service to
their community or became disabled in their performance of their duty.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 9th day of May in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
PROCLAMATION #20220509-4.B
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4200-5100-010 OVERTIME COMPENSATION
05/09/2022 1,000.00 350.00Yr-end balancing 24345 2,350.00EBRADFORD
10-10-4200-5100-020 SALARIES
05/09/2022 639,725.00 160,275.00Yr-end balancing 24275 800,000.00EBRADFORD
10-10-4200-5100-021 PERSONNEL EXPANSION - SALARIES
05/09/2022 147,518.00 -147,518.00Yr-end balancing 24346 0.00EBRADFORD
10-10-4200-5120-050 FICA
05/09/2022 49,015.00 19,330.00Yr-end balancing 24347 68,345.00EBRADFORD
10-10-4200-5125-061 LIFE/DISABILITY/VISION
05/09/2022 3,984.00 500.00Yr-end balancing 24348 4,484.00EBRADFORD
10-10-4200-5127-070 RETIREMENT
05/09/2022 73,043.00 18,400.00Yr-end balancing 24349 91,443.00EBRADFORD
10-10-4200-5127-071 401(K) RETIREMENT SUPP.
05/09/2022 32,036.00 10,000.00Yr-end balancing 24350 42,036.00EBRADFORD
10-10-4200-5300-080 TRAINING/CONF./CONV.
05/09/2022 38,095.00 -1,404.00Yr-end balancing 24353 35,691.00EBRADFORD
10-10-4200-5300-110 TELEPHONE/INTERNET
05/09/2022 6,720.00 1,404.00Yr-end balancing 24352 8,124.00EBRADFORD
10-10-4400-5100-010 OVERTIME COMPENSATION
05/09/2022 700.00 1,000.00Yr-end balancing 24354 6,700.00EBRADFORD
10-10-4400-5100-020 SALARIES
05/09/2022 285,919.00 -1,000.00Yr-end balancing 24355 284,919.00EBRADFORD
10-10-4900-5100-020 SALARIES
05/09/2022 309,964.00 6,500.00Yr-end balancing 24356 316,464.00EBRADFORD
10-10-4900-5120-050 FICA
05/09/2022 23,460.00 600.00Yr-end balancing 24357 24,060.00EBRADFORD
10-10-4900-5127-070 RETIREMENT
05/09/2022 34,960.00 1,000.00Yr-end balancing 24358 35,960.00EBRADFORD
10-10-4900-5127-071 401(K) RETIREMENT SUPP.
05/09/2022 15,333.00 1,000.00Yr-end balancing 24359 16,333.00EBRADFORD
10-10-4900-5300-467 C.S./MINUTES PREPARER
05/09/2022 5,000.00 2,000.00To cover cost of minutes prep for planning 24399 7,000.00JFernandez
10-10-4900-5300-570 MISCELLANEOUS
05/09/2022 89,000.00 -2,000.00To cover cost of minutes prep for planning 24398 110,045.00JFernandez
10-10-6300-5100-010 OVERTIME COMPENSATION
05/09/2022 250.00 200.00Yr-end balancing 24363 700.00EBRADFORD
10-10-6300-5100-020 SALARIES
05/09/2022 117,217.00 21,000.00Yr-end balancing 24364 138,217.00EBRADFORD
10-10-6300-5120-050 FICA
05/09/2022 8,986.00 2,500.00Yr-end balancing 24365 11,486.00EBRADFORD
10-10-6300-5127-070 RETIREMENT
05/09/2022 13,191.00 3,000.00Yr-end balancing 24366 16,191.00EBRADFORD
10-10-6300-5127-071 401(K) RETIREMENT SUPP.
EBRADFORD 3:14:26PM05/03/2022
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Admin.
Admin.
Admin.
Admin.
Admin.
Admin.
Admin.
Admin.
Admin.
Accounting
Accounting
Planning
Planning
Planning
Planning
Planning
Planning
Public
Space
Public
Space
Public
Space
Public
Space
Public
Space
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
05/09/2022 5,873.00 2,000.00Yr-end balancing 24367 7,873.00EBRADFORD
10-10-6600-5100-020 SALARIES
05/09/2022 79,752.00 8,000.00Yr-end balancing 24369 87,752.00EBRADFORD
10-10-6600-5120-050 FICA
05/09/2022 6,101.00 500.00Yr-end balancing 24370 6,601.00EBRADFORD
10-10-6600-5125-061 LIFE/DISABILITY/VISION
05/09/2022 541.00 5.00Yr-end balancing 24371 546.00EBRADFORD
10-10-6600-5127-070 RETIREMENT
05/09/2022 9,092.00 1,000.00Yr-end balancing 24372 10,092.00EBRADFORD
10-10-6600-5127-071 401(K) RETIREMENT SUPPLEMENT
05/09/2022 3,988.00 1,000.00Yr-end balancing 24373 4,988.00EBRADFORD
10-10-6610-5100-020 SALARIES
05/09/2022 100,000.00 10,000.00Yr-end balancing 24375 110,000.00EBRADFORD
10-10-6610-5120-050 FICA
05/09/2022 7,650.00 1,000.00Yr-end balancing 24376 8,650.00EBRADFORD
10-10-6610-5125-061 LIFE/DISABILITY/VISION
05/09/2022 630.00 5.00Yr-end balancing 24377 635.00EBRADFORD
10-10-6610-5127-070 RETIREMENT
05/09/2022 11,400.00 1,100.00Yr-end balancing 24378 12,500.00EBRADFORD
10-10-6610-5127-071 401(K) RETIREMENT SUPP.
05/09/2022 5,000.00 1,000.00Yr-end balancing 24379 6,000.00EBRADFORD
10-20-5100-5100-020 SALARIES
05/09/2022 2,062,653.00 200,000.00Yr-end balancing 24381 2,262,653.00EBRADFORD
10-20-5100-5120-050 FICA
05/09/2022 153,310.00 7,000.00Yr-end balancing 24382 160,310.00EBRADFORD
10-20-5100-5127-070 RETIREMENT
05/09/2022 246,034.00 12,000.00Yr-end balancing 24383 258,034.00EBRADFORD
10-20-5100-5127-071 401(K) RETIREMENT SUPP.
05/09/2022 99,063.00 14,000.00Yr-end balancing 24384 113,063.00EBRADFORD
10-20-5100-5127-075 SEPARATION ALLOWANCE
05/09/2022 22,786.00 8,000.00Yr-end balancing 24385 30,786.00EBRADFORD
10-60-6900-5300-570 MISCELLANEOUS
05/09/2022 356,500.00 -61,337.00To allocate merit 24351 343,163.00EBRADFORD
05/09/2022 356,500.00 -9,100.00To allocate merit 24360 334,063.00EBRADFORD
05/09/2022 356,500.00 -28,700.00To allocate merit 24368 305,363.00EBRADFORD
05/09/2022 356,500.00 -10,505.00To allocate merit 24374 294,858.00EBRADFORD
05/09/2022 356,500.00 -13,105.00To allocate merit 24380 281,753.00EBRADFORD
05/09/2022 356,500.00 -241,000.00To allocate merit 24386 40,753.00EBRADFORD
30-71-8120-5982-001 TRANSFER TO UTIL CAP IMPROV FUND
05/09/2022 0.00 179,200.00To fund WTP filters 2&3 w/operating reve 24410 179,200.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
05/09/2022 728,039.00 179,200.00To fund WTP filters 2&3 w/operating reve 24411 1,428,741.36EBRADFORD
30-80-8140-5300-331 SUPPLIES - SAFETY
EBRADFORD 3:14:26PM05/03/2022
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Page 2 of 3
Safety
Safety
Safety
Safety
Safety
IT
IT
IT
IT
IT
Police
Police
Police
Police
Police
Spec.
Approp.
WTP
W&S
Revenue
Water
Distribution
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
05/09/2022 1,500.00 50.00To cover expense of muck boots. 24362 1,696.00JFernandez
30-80-8200-5300-331 SUPPLIES - SAFETY
05/09/2022 1,200.00 -50.00To cover expense of muck boots. 24361 1,197.00JFernandez
30-80-8220-5300-165 MAINTENANCE - INFRASTRUCTURE
05/09/2022 4,000.00 47,020.00To cover filter repairs 24400 51,020.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
05/09/2022 400,000.00 -47,020.00To cover filter repairs 24401 8,913.00EBRADFORD
358,400.00
EBRADFORD 3:14:26PM05/03/2022
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Page 3 of 3
WW
Collection
WWTP
W&S
Contingency
APPROVED: 5/0
DATE: 5/9/22
VERIFIED: ___________________________________
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
69-15-3870-3870-502 TRANSFER FROM WSF-EDD WTR LINE EXT
05/09/2022 509,404.00 -259,404.00Adj per actual 24391 250,000.00EBRADFORD
69-15-3870-3870-700 TRANSFER FROM FUND 75-EDD WATER LIN
05/09/2022 0.00 259,404.00Adj per actual 24392 259,404.00EBRADFORD
69-17-3870-3870-504 TRANSFER FROM WSF-16" OWASA WATER M
05/09/2022 565,000.00 -465,000.00Adj per actual 24393 100,000.00EBRADFORD
69-17-3870-3870-701 TRANSFER FROM FUND 75-16" OWASA WAT
05/09/2022 0.00 465,000.00Adj per actual 24394 465,000.00EBRADFORD
69-22-3870-3870-507 TRANSFER FROM WSF-RIVER PS
05/09/2022 200,000.00 -200,000.00Adj per actual 24396 0.00EBRADFORD
69-22-3870-3870-750 TRANSFER FROM FUND 76-RIVER PS
05/09/2022 0.00 200,000.00Adj per actual 24395 400,000.00EBRADFORD
0.00
EBRADFORD 3:20:02PM05/03/2022
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Page 1 of 1
W&S Cap.
Improv.
W&S Cap.
Improv.
W&S Cap.
Improv.
W&S Cap.
Improv.
W&S Cap.
Improv.
W&S Cap.
Improv.
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/10/2022 TO 05/10/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
05/10/2022 400,000.00 -9,632.00To cover CMAQ admin espenses 24413 108,502.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
05/10/2022 7,000.00 9,632.00To cover CMAQ admin espenses 24412 11,877.00EBRADFORD
0.00
EBRADFORD 3:28:24PM05/04/2022
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Page 1 of 1
GF-
Contingency
Public
Space
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 27
DRAFT
ORDINANCE
Grant Project Amendment
American Rescue Plan – Water Treatment Plant Filters
Repair/Rebuild
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following grant project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
ARPA – WTP Filters
Repair/Rebuild
$556,500 ($473,040) $83,460
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
ARPA – WTP Filters
Repair/Rebuild
$556,500 ($473,040) $83,460
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
9th day of May in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220509-6.D
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
77-25-3001-3310-007 GRANT - ARPA - WTP FILTERS REPAIR
05/09/2022 0.00 -473,040.00Adj budget to actual 24402 83,460.00EBRADFORD
77-25-3001-5700-771 ARPA - WTP FILTERS - MAINT. - EQUIP
05/09/2022 0.00 -473,040.00Adj budget to actual 24403 83,460.00EBRADFORD
-946,080.00
EBRADFORD 3:17:20PM05/03/2022
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Page 1 of 1
ARPA
ARPA
APPROVED: 5/0
DATE: 5/9/22
VERIFIED: ___________________________________
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 13 of 27
DRAFT
ORDINANCE
Capital Project
Water Treatment Plant Filters # 2 & 3 Repairs/Rebuild
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1. This ordinance is a capital project ordinance hereby authorizing the repair and/or rebuild of
Water Treatment Plant filters # 2 & 3.
Section 2. Revenues anticipated to be available to the town to complete the project:
Water Treatment Plant Filters # 2 & 3
TOTAL
$179,200
$179,200
Section 3. The following amounts are appropriated for this project:
Water Treatment Plant Filters # 2 & 3
TOTAL
$179,200
$179,200
Section 4. This ordinance shall be amended in any manner to add additional appropriations, modify or
eliminate existing capital projects, and/or add new capital project, so long as it continues to fulfill the
requirements of G.S. 159-13.2 and other applicable laws.
Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
9th day of May in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220509-6.E
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 14 of 27
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/09/2022 TO 05/09/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
69-26-3870-3870-510 TRANSFER FROM WSF-WTP FILTERS #s2&3
05/09/2022 0.00 179,200.00To separate filters 2&3 24408 179,200.00EBRADFORD
69-26-8120-5700-773 WTP FILTERS REPAIR #s 2 & 3
05/09/2022 0.00 179,200.00To separate filters 2&3 24409 179,200.00EBRADFORD
358,400.00
EBRADFORD 3:28:57PM05/03/2022
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Page 1 of 1
W&S Util.
Cap. Improv.
W&S Util.
Cap. Improv.
APPROVED: 5/0
DATE: 5/9/22
VERIFIED: ___________________________________
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 15 of 27
DRAFT
ORDINANCE
Amending Chapter 14, Section 14-57(b)
The Hillsborough Board of Commissioners ordains:
Section 1. Section 14-57 (b) is hereby amended by adding the word “and” after the word “property”,
hyphenating the word “town wide”, adding “such as long-range planning, operations, water
quality, pressure, and system redundancy” to the end of the first sentence, adding “looping of
water mains” in the second sentence and adding “Extensions shall extend across the entire
length of the parcel” as the third sentence, as follows:
(b)For purposes of this article, an extension of the town's water and/or sewer system shall
include any and all improvements deemed necessary by the town to serve the property and in
consideration of town-wide and systemwide needs such as long-range planning, operations,
water quality, pressure, and system redundancy. Necessary improvements may include not only
the construction of new lines but also the replacement of existing lines, looping of water mains,
installation of pump stations, or construction of oversized lines. Extensions shall extend across
the entire length of the parcel.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
9th day of May in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220509-6.H
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 16 of 27
DRAFT
PROCLAMATION
Memorial Day 2022
WHEREAS, Memorial Day is a day of reflection and solemn observance to honor the men and
women of the armed forces who have lost their lives in service to their country; and
WHEREAS, what is now known as “Memorial Day” has its roots in Decoration Day – a day first observed on
May 1, 1865 and led by Black soldiers including the 54th Massachusetts and the 34th and 104th U.S. Colored
Troops, Black veterans, white missionaries, and newly emancipated Black citizens of Charleston, South Carolina to
honor the dead Union troops buried at a planters’ racetrack; and
WHEREAS, we honor all men and women of all wars and conflicts who fought and died on behalf of
our treasured ideals and do so with the clear-eyed recognition of the horrors war brings to all those it
touches,
WHEREAS, the military service members who have fallen in combat leave behind families and other
loved ones who are left with the pain of their loss and carry that loss with them for the remainder of their
days, experiencing the true cost of war in ways the majority of their countrymen and women cannot; and
WHEREAS, Memorial Day, in accordance with a joint resolution of Congress passed May 11, 1950, is also a
day dedicated as a call to prayer for permanent peace; and
WHEREAS, toward the goal of peace, Memorial Day is a day for somber reflection on lives lost and
potentials left unfulfilled, and for holding fast to our earnest hope for and commitment to non-violent
solutions to conflict and a true, lasting peace where all people can thrive; and
WHEREAS, from that first Decoration Day until now, we have made much progress as a nation and
people to live up to the ideals for which so many have given the ultimate sacrifice, yet have much more work
to do; and
WHEREAS, one way to honor the dead is to treat the living well;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 31st, 2022
Memorial Day in the Town of Hillsborough in honor of all members of the armed forces who have lost their lives
in service to their country, call on community members to recognize and support the loved ones of the fallen, and
encourage all residents to reflect on their role in creating a more just, peaceful nation and world.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 9thday of May in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
PROCLAMATION #20220509-6.I
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 17 of 27
DRAFT
Ordinance amending Town Code Section 7 to add
Appendix B: Street Right of Way Management –
Construction by Others
The Hillsborough Board of Commissioners ordains:
Section 1. Section 7, Streets and Sidewalks, of the Hillsborough Town Code, is hereby amended by adding
the attached language as Appendix B – Street Right of Way Management- Construction by others.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
9th day of May in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 18 of 27
DRAFT
Appendix B – Street Right-of-Way Management - Construction by Others
1.0 Purpose
The following standards and provisions are intended to provide reasonable parameters to others wanting to
undertake work in the town street rights of way. The adoption of these standards is not a mandate on utility
companies to improve their existing systems to meet the defined standards. However, the Town's expectation is that
utility companies will comply with the standards on all future installation, upgrade, relocation, and maintenance
projects. Failure to comply with the standards and provisions and the conditions in the resultant Encroachment
Agreement will result in no further Agreements for the utility company issued by the Town until they are brought
into compliance.
The Town recognizes that the manner in which past facilities may have been installed varied depending on the
environmental and other conditions of a given location. The Town further understands that accommodations may
need to be made depending on the specifics of a given project. Therefore, it is the intent of the Town to work closely
with the utility companies to find a mutually agreeable solution to all reasonable requests when the standards and
applicable conditions pose unique challenges. Finally, please note that quicker review times can be expected when
projects have no or few deviations from the standards.
While no set of standards can assure complete and perfect protection of public health and safety conditions in all
circumstances, the adoption of carefully considered standards are intended to create a consistent and desirable
quality-of-life environment for the community as a whole. The following regulations are adopted to apply to utility
construction and maintenance located in public street rights-of-way within the jurisdiction of the Town of
Hillsborough.
If any provision of this policy as now or later amended, or its application to any person or circumstance is held
invalid, the invalidity does not affect other applicability of the remainder of this policy. Nothing in these Standards
and Provisions creates or is intended to create private rights of action by individuals.
2.0 Applicability
Encroachment Agreements are required for underground, at grade, above ground, and aerial work within town street
rights of way. This includes but is not limited to:
Buried lines and utilities by non-town of Hillsborough forces
Aerial utility lines using existing poles owned by others
Driveways
Fences
Retaining & decorative walls
Driveway pipe extensions
Encroachment Agreements are also required for underground, at grade, and aboveground work in a location where
the town of Hillsborough has an existing easement for its water or sewer system. Standards for these encroachments
are governed by Chapter 14 of this code.
Where encroachments impact town street rights of way and parallel water and sewer easements, a single Agreement
will be reviewed and approved by Public Works and Utilities prior to work beginning.
3.0 Requirements for all Encroachment Activities
3.1. All construction and maintenance work by forces not employed by the town in town street rights-of-way
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 19 of 27
DRAFT
requires an Encroachment Agreement issued by Hillsborough Public Works.
3.1.1. The Encroachment Agreement and plans must be submitted by the applicant (utility company,
adjacent property owner, contractor). Hillsborough Public Works has 30 working days to respond
after receipt of complete package. This timeframe applies to standard submissions for new
installation requests, unless the Town determines that extraordinary factors warrant a longer review
period. Existing facility maintenance timeframes will be determined by Hillsborough Public Works
on a case-by-case basis.
3.1.2. Construction should not occur or be scheduled to occur before the review is complete and the
Encroachment Agreement is signed.
3.1.3. Hillsborough Public Works may determine, on a case-by-case basis, that a Pre-Construction
Conference is warranted.
3.1.4. A copy of the Encroachment Agreement must be kept at the construction site.
3.1.5. Hillsborough Public Works must be notified 5-7 workdays prior to the actual start of work.
3.1.6. If pavement will be cut as part of the project, a Utility Cut Permit will also be required, which has
additional provisions including an additional notification to the Town 48 hours prior to the pavement
cut.
3.1.7. The Encroachment Agreement applicant must provide, if requested by the Town, a report
describing the technical purpose and function of the proposed facilities.
3.1.8. Review by the Town does not certify the structural integrity of facility or structure. The obligation is
on the applicant to ensure that collocated facilities can handle the additional loading on poles,
structures, etc.
3.2. North Carolina General Statutes (NCGS) § 89 Article 8A, known as the "Underground Utility Safety and
Damage Prevention Act" (as modified from time to time), applies to all construction covered by
Encroachment Agreements issued by the Town of Hillsborough.
3.3. Requirements of NCDOT and the Manual on Uniform Traffic Control Devices (MUTCD) shall be in force
when performing any work in the Town's streets and rights of way.
3.4. These Standards and Provisions are intended to provide the Town with the maximum authority available to
the Town in the regulation of applicable structures; to comply with the Town's obligations under applicable
State and federal law; and to promote the public's health, safety, and welfare. Accordingly, they shall be
interpreted in light of such intention and are consistent with State, Federal and local laws and regulations at
the time of adoption.
3.5. These standards shall apply to all Town-owned street rights-of-way. Exceptions may be granted by the
Town on a case-by-case basis at the Town's sole discretion.
3.6. Note that, if crossing another entity's right-of-way (e.g. NCDOT, rail lines, etc.), the standards and
requirements of that entity may differ from, or supersede, these standards. It is the responsibility of the
Encroachment Agreement applicant to meet all applicable standards and obtain necessary property rights
for right-of-way work.
3.7. All facilities shall be designed and installed in accordance with appropriate industry standards, applicable
laws, and national and state building codes, including, but not limited to, the National Electric Code and
National Electric Safety Code.
3.8. Applicants shall take all reasonable steps necessary to protect and structurally support existing utilities,
facilities and structures within the Town rights-of-way.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 20 of 27
DRAFT
3.9. Utilities are encouraged to consolidate their facilities, wherever reasonable, onto one pole line or in one
joint-trench or duct bank. Quicker review time can be expected when facilities are co-located.
3.10. Installation of encroachments on highway structures such as bridges or culverts is generally prohibited.
Hillsborough Public Works will review such proposed installations on a case-by-case basis if the town is
responsible for maintenance of the structure.
3.11. Any relocation involving a streetlight requires prior approval from Hillsborough Public Works.
3.12. All utility installations crossing signalized intersections, requiring pole replacements, must be bored
underground. For maintenance purposes, this does not apply to pole owners.
3.13. The right-of-way shall be restored to an equal or better condition than existed prior to the project and
shall meet current accessibility guidelines.
3.14. Utilities shall maintain documentation of their respective facility locations/relocations and shall provide
such documentation to the Town of Hillsborough upon written request. The Town recognizes that some
of the information provided may be proprietary in nature. In such instances, utilities shall mark clearly
and with particularity the sections of information it considers to be proprietary or otherwise not subject to
the Public Records Act so that the Town can make any necessary determinations regarding such
information.
3.15. Vertical utility markers are not permitted within the Town's rights-of-way.
3.16. The proposed installation shall be built in compliance with the approved plans on file. An electronic copy of
the as-built drawings is required to be given to Public Works within ninety (90) days after construction is
completed. This requirement may be waived for incidental at-grade installations like paved driveways.
3.17. A utility owner shall keep on file as-built drawings and photographs depicting the entire facility installation,
including all transmission equipment and all utilities.
3.18. A utility owner shall comply with all applicable provisions of these rules, any Encroachment Agreement
issued under these Standards and Provisions, and all other applicable federal, state, and local laws. Any
failure by the Town to enforce compliance with any applicable laws shall not relieve any applicant of
its obligations under these Standards and Provisions or all other applicable laws and regulations.
3.19. The encroaching facility shall be developed, maintained, and operated in full compliance with the
conditions of any applicable Encroachment Agreement, and any law, statute, ordinance or other
regulation applicable to any development or activity on the site. Any violation of the conditions of
approval for any applicable Encroachment Agreement, or any other law, statute, ordinance or other
regulation applicable to any development or activity may result in the revocation of this Encroachment
Agreement. The remedies specified in this section shall be cumulative and the Town may resort to any
other remedy available in law or in equity.
3.20. The Town may, at its sole discretion, allow for the testing of innovative construction methods that are not
explicitly contemplated in these standards and provisions where there is mutual advantage to the Town
and the utility company. Upon successful evaluation, the Town may amend the Standards & Provisions to
incorporate the construction methods as a new practice.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 21 of 27
DRAFT
3.21. Riparian (stream) buffers are regulated within Section 6.20.16 of the Town of Hillsborough’s Unified
Development Ordinance. Direct impacts to the riparian buffer (both temporary and permanent) must be
avoided. If riparian buffer impacts cannot be avoided, written buffer authorization must be obtained from
the town on a case-by-case basis.
3.22. Dewatering activities must minimize impacts on surrounding soils and vegetation. Discharges should be
made at non-erosive velocities, directed to stable vegetated surfaces and to the maximum extent
practicable should not include sediment or other contaminates. Where practical dewatering discharges
should utilize filter bags.
3.23. Drilling water/mud must be discharged in a manner to minimize impacts. Like other dewatering activities,
drilling water/mud discharges should made at non-erosive velocities, directed to stable vegetated surfaces
and to ethe maximum extent practicable drilling clay/mud should be contained using filter bags or
equivalent. Discharging drilling/clay and other contaminates into the town’s Municipal Separate Storm
Sewer (MS4) system, including surface waterbodies, is a violation of the town’s illicit discharge ordinance.
3.24. Disturbed soils and vegetated areas should be minimized to the maximum extent practicable. Disturbed
areas should be stabilized using appropriate erosion control techniques such as seeding, mulching, matting,
etc. Stabilization should occur within 48 hours after the disturbance is complete.
4. Non-Utility Encroachments
4.1. Property owners may receive Encroachment Agreements to install underground, at grade, and
aboveground encroachments within the Town rights-of-way when the encroachments meet or exceed the
standards in this subsection. Any proposed encroachment in a utility easement is governed by Chapter 14
of this code.
4.2. Driveways or driveway aprons must:
4.2.1. Contain 6” depth of pavement for the portion located within any town street right of way when made
of concrete.
4.2.2. Work with existing slope to maintain stormwater drainage.
4.2.3. Decorative pavers, bricks, and the like may be allowed on a case-by-case basis without an
Encroachment Agreement if not permanently installed. Hillsborough Public Works must be notified and
inspect the work to confirm an agreement is not required. Permanent installation (with concrete or
similar) of these materials requires an Encroachment Agreement.
4.2.4. Gravel connections do not require Encroachment Agreements
4.3. Driveway pipe extensions:
4.3.1. Must be sized and sloped as directed by Hillsborough Public Works to maintain, establish, or improve
stormwater drainage
4.3.2. Must be constructed of HDPE double wall pipe or RCP (Reinforced Concrete Pipe).
4.4. Fences and gates are to be located outside the public right of way.
4.4.1. Requests to encroach in the public right of way will be considered on a case-by-case basis.
4.4.2. The minimum separation from the improved portion of the street and the drainage system will be
determined by Public Works based on the site conditions at the time of application.
4.4.3. May cross Hillsborough water and sewer utility easements only if a separate utility encroachment is
granted by the Utilities department which may contain additional stipulations.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 22 of 27
DRAFT
4.5. Retaining and decorative walls are to be located outside the public right of way.
4.5.1. Requests to encroach in the public right of way will be considered on a case-by-case basis when the
installation is not more than 4 feet in height, does not require a building permit, and is not atop water
and sewer lines.
4.5.2. The minimum separation from the improved portion of the street and the drainage system will be
determined by Public Works based on the site conditions at the time of application.
4.5.3. May not cross public water and sewer mains or be located within a Hillsborough utility easement.
5. Above Ground and Aerial - Utility
5.1. New pole installations are not anticipated in Hillsborough. Applications for new above ground utilities
requiring a new pole network will be reviewed and considered on a case-by-case basis and consistent with
relevant state law.
5.2. Wireless communication equipment may be attached to existing poles with the exception of decorative
poles, traffic signals, and pedestrian lights. Approval must be granted from the pole owner and the Town
of Hillsborough.
5.3. The Town may, in its discretion, require additional screening to be installed in order to minimize the visual
impact of any new poles or associated utility cabinets. The Town may, at its discretion, require that
associated equipment cabinets or facilities be installed underground.
5.4. Approval must be granted through the local Historic District Commission within the historic overlay zoning
district of the Town.
5.5. New or expanded above-ground utility facilities (other than poles and facilities located on poles) such as
pedestals, terminals, cross boxes, interfaces, remote terminals, and other items of industry standard
nomenclature ("above-ground structure") that are part of a utility's distribution system (i.e., does not
include facilities or devices that primarily serve individual properties) may be located in the rights-of-
way only upon issuance of an Encroachment Agreement in accordance with the standards set forth below.
Above-ground structures shall not interfere with the operation and maintenance of existing utilities,
facilities, roadways or walkways within the public rights-of-way and may not be located in sight
preservation triangles at intersections or driveways.
5.6. Above Ground Utility Structure Location Criteria.
The following are preferred locations that minimize the aesthetic impact of the proposed above-ground
structure:
• Dead-end streets
• Property line between two homes
• Heavily wooded areas
• Corner lot side yards
• In front of residential privacy fences
• Next to existing above-ground structures
• Outside the line-of-sight from driveways/intersections
• Edge of Town rights-of-way
• Cabinets are to be placed so that doors do not swing into walkways or roadways
5.7. Screening on above- ground structures still may be necessary on a case-by-case basis and will use the
following suggested list of hardy shrubs suitable for utility cabinet screening:
• English Laurel
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 23 of 27
DRAFT
• Japanese Yew
• Leatherleaf Viburnum
• Japanese Holly
• Burford Holly
• Emily Brunner Holly
• Hetzi Holly
• Hetzi Juniper
• lnkberry Holly
• Yaupon Holly
5.8. In the event that screening, appearance, or other conditions are not adequate to minimize the impact of
the structure, additional reasonable camouflage may be required, or the Encroachment Agreement may be
denied.
5.9. The Town encourages the installation of wireless transmission equipment on an existing structure for the
purpose of transmitting or receiving radio frequency signals for communications purposes to avoid
unreasonable duplication of wireless facilities. Co-located facilities and equipment may be separately
owned and used by more than one entity.
5.9.1. All new communication facilities shall be designed and constructed to provide for co- location and
utilize neutral host equipment capable of use by multiple additional wireless communication providers.
5.9.2. As a condition of installing a new pole or facility for personal wireless communication services, the
owner of a new pole shall reasonably consent to allowing future requests for co-location by other
providers of personal wireless services on reasonable terms and conditions that do not discriminate
between similarly situated providers of wireless communication services.
5.9.3. New wireless communication poles that cannot be co-located on an existing pole must be separated by
a minimum of 400 feet from existing poles.
6.0 Underground
6.1. Hillsborough supports North Carolina’s Dig Once policy and requires compliance with it on town streets in
addition to the state road network.
6.2. Pull boxes and hand holes 4 feet by 4 feet in area or smaller shall be acceptable. Larger pull boxes, hand
holes, manholes, and vaults may be permitted on a case-by-case basis as determined by Hillsborough Public
Works.
6.3. Pull boxes and hand holes shall have a mark or tag identifying the owner.
6.4. Pull boxes, hand holes, manholes, and vaults shall be located outside the sidewalks where possible. They
shall not be located in driveways, curb ramps, or within the intersection corner radius. A minimum 30-foot
corner radius shall be recognized, where the existing corner radius is smaller. If the existing corner radius is
greater, then the facility shall be placed beyond the end of the radius.
6.5. Pull boxes, hand holes, manholes and vaults, if permitted to be in pedestrian/non-motorized areas, shall
have lids identifying the utility owner with an ADA compliant and skid resistant surface. Lids shall have a
minimum vertical load capacity of 20,000 lbs. in accordance with ANSl/SCTE 77 and ANSI Tier 15 test
provisions. L ids shall be one piece for boxes 30 inches by 48 inches and smaller unless otherwise approved
by Hillsborough Public Works.
6.6. If permitted, pull box, hand hole, and manhole lids shall be flush and centered within a single section of
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 24 of 27
DRAFT
sidewalk. Vertical surface discontinuities shall be no more than ½” maximum and that those between ¼” and
½” shall be beveled with a slope no more than 50%. Any sinking that occurs shall be repaired within 30 days
of the notice from Hillsborough Public Works or other entity.
6.7. Only directional drilling is allowed for horizontal bores. Conduit proposed to be installed by horizontal
directional drilling shall be approved with minimum review by Hillsborough Public Works. Drilling details
shall be provided on the construction plans and installation shall conform to the requirements contained in
this document for horizontal directional drilling.
6.8. All proposed facility installations crossing laterally at intersections shall be drilled, bored or tunneled to
minimize open cuts. If Hillsborough Public Works agrees that drilling, boring or tunneling are not feasible,
then open cutting may be permitted through a separate Utility Cut Permit. Micro-trenching is allowed and
will be reviewed on a case-by-case basis.
6.9. Open cuts and trenching may be permitted by Town of Hillsborough on a case-by-case basis. Open cuts, if
permitted, shall conform to the Town of Hillsborough Utility Cut Policy and NCDOT Street Maintenance
Utility Cut Specification Manual and Attachments.
6.10. All proposed utilities shall be placed in such a way as to not interfere with the operation and
maintenance of existing utilities, facilities, roadway, driveways or pedestrian walkways within the public
rights-of-way or easements.
6.11. Construction located within planting strips shall comply with the following guidelines:
6.10.1. Parallel conduit installation shall maintain a minimum clearance of 5 feet from the trunk of any tree
within the right-of-way when trenching. When boring conduit closer than 5 feet from existing tree
trunks a minimum bore depth of 5 feet will be required.
6.10.2. Pull boxes, hand holes, manholes, vaults and bore pits shall be installed outside tree root protection
zones.
6.10.3. Special attention shall be given to the placement of construction equipment (such as boring rigs and
contractor vehicles) in order to avoid compaction of soil and damage to existing roots in the root
protection zone.
6.10.4. Temporary tree protection fencing is required to be installed prior to any trenching.
6.11. Facilities damaged by the applicant shall be made safe within 24 hours after discovery. Repair or
replacement shall be scheduled to occur within 90 days or as soon as replacement materials are available.
If town forces make the repairs, the applicant will be charged for the town expenses.
6.12. All non-metallic underground facilities shall be installed with a tracer wire providing the ability to be
located from the surface by conventional electronic tracing technology. Applicants will have to document
continuity of the tracer wire network prior to project completion.
6.13. Underground Construction Methods
6.13.1. When Horizontal Directional Drilling, a three foot (3') minimum depth shall be used and should
follow the construction and safety practices as described in the "Horizontal Directional Drilling
Installation Guidelines" manual, current edition, published by the National Utility Contractors
Association (NUCA). All current Occupational Safety and Health Administration (OSHA) guidelines shall
be adhered to.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 25 of 27
DRAFT
6.13.2. Jack Sleeve and Bore
6.13.2.1. Jack Sleeve and Bore operations should follow the construction and safety practices as
described in the "Guide to Pipe Jacking and Micro Tunneling Design" manual, current edition,
published by the National Utility Contractors Association (NUCA). All current Occupational Safety
and Health Administration (OSHA) guidelines shall be adhered to.
6.13.2.2. All bore pits less than 5 feet deep shall be minimum distance of 5 feet from the back of curb
or from the edge of pavement. All bore pits 5 feet deep or greater shall be a minimum distance
from the back of curb or from the edge of pavement based on a ratio of one foot of separation
per one foot of depth. By example, a 10-foot-deep pore pit shall be a minimum of 10 feet from
the back of curb or edge of pavement.
6.13.2.3. Bore pits shall be protected and made safe by fencing around or plating over.
6.13.3. Micro-trenching
6.13.3.1. Micro-trench operations may be permitted in specific circumstances and with detailed
review by Hillsborough Public Works, Hillsborough Stormwater, and Hillsborough Utilities when
this technology is deemed a benefit to both the applicant and the town.
7.0 Other Provisions
7.1. The Town's Encroachment Agreement approval does not authorize any construction on private property, rail
rights-of-way, utility easement, state-maintained streets or any areas not controlled by the Town of
Hillsborough. Any crossing or parallel routing of a facility along state-maintained streets requires an
Encroachment Agreement with the North Carolina Department of Transportation (NCDOT). To obtain a
NCDOT Encroachment Agreement in the Hillsborough area, contact NCDOT Division 7, District 1 Engineer’s
Office.
7.2. Steel plates and construction signs shall have a mark or tag identifying the owner and owner contact
information.
7.3. All right-of-way lines are to be shown on submitted plans. Orange County tax mapping is not to be used as
right-of-way data. Issuance of an Encroachment Agreement by the Town is not an approval or verification of
right-of-way lines shown on the plans. The Town of Hillsborough does not guarantee the right- of-way of the
road, nor will it be responsible for claims for damages brought by any property owner.
7.4. Access to properties shall be maintained at all times.
7.5. The contractor shall utilize door hangers, telephone contact, e-mail contact or some other form of notice to
notify residents and businesses of pending utility work. Notices shall include the project name; a brief
description; the contractor's 24-hour contact information; and the proposed schedule for work in the
immediate area. The contractor shall distribute the notices concurrent with submittal of other utility locate
requests to 811 and a minimum of 7 days prior to commencement of beginning work. This does not apply to
emergency situations.
7.6. The contractor shall comply with requirements of the Section 5 of the Town Code relating to construction
and other nuisance noise, utility separation requirements, and all other applicable ordinances.
7.7. Special attention shall be given to the placement of construction equipment (such as boring rigs and
contractor vehicles) and materials to not obstruct sight distances. Staging areas shall be organized by the
contractor, shown in application materials, and include written authorization from the property owners.
Staging shall not occur in the right of way.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 26 of 27
DRAFT
7.8. The contractor shall not close or block sidewalk on both sides of a street or more than two consecutive
blocks on the same side of the street.
7.9. Restoration of all improvements shall be completed on a block-by-block basis to reestablish functionality of
the right-of-way as soon as possible. The contractor must begin restoration of the first block upon starting
new installation of the second block. In lieu of this requirement a temporary and permanent restoration
plan prescribing specific restoration phasing may be included with the Encroachment Agreement
application.
7.10. Hillsborough Public Works shall be provided notice of the final inspection upon completion of the
installation. All punch list items shall be resolved within 30 days.
ORDINANCE #20220509-6.K
May 9, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 27 of 27
DRAFT
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
JOINT PUBLIC HEARING MINUTES | 1 of 6
Minutes
PLANNING BOARD AND BOARD OF COMMISSIONERS
Joint public hearing
7 p.m. April 21, 2022
Town Hall Annex Board Meeting Room, 105 E. Corbin St.
Present
Town board: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes and Evelyn Lloyd
Planning Board: Chair Chris Johnston, Vice Chair Frank Casadonte, Christopher Austin, Sherra Lawrence, Saru
Salvi, and Scott Taylor
Absent: Planning Board: Cassandra Chandler, Alyse Polly, Hooper Schultz and Jeff Scott
Staff: Planning and Economic Development Manager Shannan Campbell and Town Attorney Bob
Hornik
1. Call to order and confirmation of quorum
Mayor Jenn Weaver called the meeting to order at 7 p.m.
2. Agenda changes and approval
There were no changes. The agenda stood as presented.
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner
Mark Bell seconded.
Vote: 11-0.
Weaver turned the meeting over to Planning Board Chair Chris Johnston.
3. Minutes review and approval
Minutes from regular Planning Board meeting on March 17, 2022
Only Planning Board members voted on this item.
Motion: Planning Board member Saru Salvi moved to approve the March 17, 2022, minutes as
presented. Planning Board member Scott Taylor seconded.
Vote: 6-0.
4. Open the public hearing
Johnston declared the public hearing open.
5. Discussion
A. Staff-generated text amendment to the Unified Development Ordinance: Section 8 — To strengthen code
enforcement language
Campbell summarized the staff report on Page 9 of the agenda packet. She said staff recommends the
changes, which would strengthen and streamline the town’s code enforcement language. She said the
JOINT PUBLIC HEARING MINUTES | 2 of 6
changes also would remove criminal penalties and clearly outline steps residents can take to address and
remediate violations.
When asked, Campbell clarified the town has seen more complaints recently and the current code
enforcement language is not very strong. She clarified the town’s goal is for violations to be corrected in a
timely manner.
When asked, Campbell described how staff arrived at the proposed penalty amounts on Page 15 of the
agenda packet. She noted the tiered amounts would add penalties for repeat violations. She noted the board
members could change the amounts if they wish.
Hornik confirmed civil penalties for stormwater management violations are set by North Carolina statutes. He
confirmed the maximum statutory civil penalty for stormwater management violations is $25,000 per
violation and, for continuous violations, $25,000 per violation per day.
When asked, Campbell said the ramifications for the town if the code enforcement language is not updated
would include public health and safety concerns and some aesthetic concerns.
When asked, Campbell said the town would always work with residents who might be unable to pay to
correct violations or do the work themselves because they’re physically unable. Hornik clarified that the
town’s goal is compliance with the ordinance, not collecting fines. Hornik confirmed violation notices include
information about remediation and appeals.
Ferguson noted there are residents in the Fairview neighborhood who have lost confidence in the town
addressing violations. She asked if the proposed changes would give the town tools to help those neighbors.
Campbell said the proposed changes would help, and she clarified that staff could be more proactive
regarding code enforcement if directed to do so. She said current code enforcement efforts are largely
complaint-driven and noted Hillsborough does not have a full-time code enforcement officer.
When asked, two residents who signed up to speak at the public hearing, Cyndy Vaughn and Ruth
Youngblood, clarified they intended to listen and did not wish to speak.
B. Applicant-generated text amendment to the Unified Development Ordinance: Section 5.1.7 — To allow
“Gallery/Museum” as a permitted use in the Agricultural/Residential zoning district
Campbell summarized the staff report on Page 20 of the agenda packet. She said staff received a request from
applicant Laura Kilgore to create a gallery/museum on the first floor of her historic home to generate income
for maintaining the home. She said the home is located in the Agricultural Residential zoning district, which
does not allow a gallery/museum as a permitted use. Campbell noted the most closely associated permitted
land use in the Agricultural Residential zoning district is “Park, Cultural or Natural,” examples of which include
the Hillsborough Visitors Center, the Burwell School Historic Site and Ayr Mount, however the definition of
that use requires that the sites be open to the public and owned by the public or a non-profit.
When asked, Campbell confirmed there is no limit on traffic allowed for a gallery or museum.
Campbell introduced Kilgore.
Kilgore gave a brief presentation, explaining her reasons for requesting the text amendment. She said other
uses allowed in the Agricultural Residential zoning district, such as bed and breakfasts, commercial
JOINT PUBLIC HEARING MINUTES | 3 of 6
greenhouses and dog kennels, are much more intense than what she proposes. She said her gallery/museum
would have limited hours and would comprise two or three rooms on the house’s first floor. She said she
would likely open the business for Hillsborough’s Last Friday Art Walks. Kilgore said she believes her proposed
gallery/museum would be congruent with Hillsborough’s Vision 2030 document and Strategic Growth Plan.
She added having a business in the house would help generate income for maintaining the historic property.
Johnston invited the commissioners’ and board members’ questions and comments. He noted that changes to
the Agricultural Residential zoning district would impact all land with that zoning designation.
The board members discussed the application, including the applicant’s specific case and the proposed
changes’ potential impacts on all Agricultural Residential land, both in town and in the extraterritorial
jurisdiction.
Regarding the proposed changes’ potential impacts on all Agricultural Residential land, the board members
discussed how much land would be impacted and whether the “gallery/museum” use is appropriate to the
zoning district. Commissioners Bell and Matt Hughes and Planning Board member Frank Casadonte agreed the
use could be appropriate in the Agricultural Residential zoning district. Ferguson said she could see other
ways to achieve the applicant’s goal and said she was not yet comfortable with the proposed change. When
asked, Campbell said “gallery/museum” is an allowed use in most commercial districts but currently is not
allowed in any residential districts.
Regarding the applicant’s specific case, the board members discussed parking, neighbors’ support for the
application and Kilgore’s other options through rezoning. Campbell said Kilgore could operate the business by
appointment without seeking the proposed change by doing it as a much less intense ‘Home Occupation’.
Campbell said Kilgore’s other option would be to seek rezoning, but she noted other residential zoning
districts still would not allow “gallery/museum” as an allowed use. When asked, Kilgore elaborated on why
she thinks her business would fit the town’s Vision 2030 document, noting the home’s natural and cultural
resources and historic nature.
C. General Use Rezoning and Future Land Use Plan amendment: 379 Ja Max Drive — To rezone CASA at Collins
Ridge from High Intensity Commercial and Residential Special Use to Multi-Family
Campbell summarized the staff report on Page 32 of the agenda packet. She said the original Collins Ridge
development had outlined an area for the CASA affordable housing portion of the project. That area became
unworkable for the project, and in October 2021 the town board approved a change to the Special Use Permit
allowing the CASA project to move to the former Daniel Boone parcel while remaining integrated with Collins
Ridge. Campbell noted the CASA project is an important part of the Collins Ridge development. She displayed
a map of the project and described the new location. Campbell said the land must be rezoned in order to
build the CASA project at the new location, because the land’s current High Intensity Commercial zoning
district does not allow multi-family residential development.
Salvi asked why the plan had to be changed. Campbell, Ferguson and Hornik described the reasons for the
change, including the developer and CASA’s limitations due to financing requirements. Salvi said building
affordable housing throughout the development would be preferable to building all the affordable units in a
separate location. She said she was disappointed in the plan to move the project to a different location.
When asked, Campbell, Hornik and Ferguson described the project’s history and explained the constraints the
developer, CASA and the town board had to work within to build affordable housing units. Ferguson agreed
integrated affordable housing would be preferable but noted the town must work with its partners to build
JOINT PUBLIC HEARING MINUTES | 4 of 6
affordable housing. Ferguson said the town is limited regarding affordable housing partners and locations,
adding that a lot of thought went into siting the CASA project.
Bell said he supported the change but regretted it needed to be made. Ferguson agreed. Bell noted the town
board would talk more about affordable housing at its next meeting.
Salvi indicated that she wanted the record to show that she was dismayed about CASA and the town’s
knowledge of affordable housing funding requirements and that this part of the project had to be moved. She
said she does not approve of CASA and the organization’s practice of creating affordable housing in pods.
There were no further comments or questions regarding this item.
D. General Use Rezoning and Future Land Use Plan amendment: 1700 N.C. 86 South — To rezone the Owl’s
Wood Development from Limited Office to Multi-Family
Campbell summarized the staff report on Page 44 of the agenda packet. She said the 15.38-acre parcel is
owned by Owl’s Wood Development LLC. The parcel has been for sale for some time, and the owner has
received feedback from potential buyers that the land’s topography and other environmental constraints
make it not suited for commercial or office-based development. Campbell said the applicants have requested
to rezone the land to the Multi-Family zoning district. She said the request is for a general use rezoning,
noting a range of uses are permitted by right in the Mult-Family zoning district while other uses require
additional review. Campbell said no statements by the applicant as to potential use of the property are
binding on the applicant or the town, and no conditions can be placed if the application is approved. She
noted the parcel has already been annexed and is in the town limits.
Representatives of the applicant, Brian Wise of Fall Line Development, gave a brief presentation.
Tim Smith of Summit Design and Engineering spoke about the applicant’s plan to submit a development plan
to build apartments on the parcel if the rezoning request is approved. He described the parcel’s location and
gave a brief overview of the parcel’s history. He noted a sawmill was once on the land and said another part
of the original parcel had been developed to build Eno Haven senior apartments. Smith said Hillsborough’s
Comprehensive Plan calls for the parcel and surrounding areas to provide retail services, noting that the area
has developed to include a variety of other uses. Smith said a 20-to-30-foot sloop on the property’s east side
limits its developable area.
Mark O’Neal of Pickett Sprouse Commercial Real Estate presented a thorough history of the parcel. He
outlined several reasons the land has not sold for commercial development, including the site’s topography
and traffic concerns. Commissioner Evelyn Lloyd recalled Southern Season was once interested in the site but
did not purchase it.
When asked, O’Neal said the site’s steep east-side slope, stream buffer and sewer line narrow the
developable area considerably, making the site less appealing to commercial developers. He said building
commercially on the site would require expensive grading. He acknowledged the site could be developed for
flex space and smaller commercial enterprises, but noted no developers have done so in the past 20 years
that the land has available. O’Neal said the site would be good for small-footprint buildings such as
apartments. He noted the town needs more housing stock and said increasing the housing supply would put
downward pressure on rental rates.
JOINT PUBLIC HEARING MINUTES | 5 of 6
Ferguson said she had several concerns about allowing apartments to be built on the site. She said housing on
the site would be very close to commercial sites, noting it would not be a good place for children to play. She
worried residents would try to walk to the Riverwalk or the Hampton Pointe shopping center, creating an
unsafe situation. Ferguson added she had concerns about how housing on the site would age over the next
30-to-70 years in light of commercial pressures around the site.
O’Neal and Smith said the site has many connectivity opportunities, noting it is on a bus line. Smith said the
developer is open to building trails to connect the site safely with surrounding areas, including the Riverwalk.
Smith added the developer is open to including some affordable housing units and age-restricted units.
Chad Pittman of Encore Construction presented an analysis of apartment rental rates in Hillsborough, noting
that rental rates have increased 40% in the last four years. He said building more apartments would help
combat that increase and absorb some of the demand.
Salvi said she did not think building apartments on this site would bring rental rates down. Pittman agreed
rents would not decrease but said more apartments would help combat the recent drastic spike in rental
rates. When asked, Pitmann said the developer would plan to build approximately 200 units.
Bell noted the town has limited water capacity remaining. He said every development the town approves
must have a very good proposal due to the town’s limited water and sewer capacity. Bell said that changing
the land’s zoning from office to residential would at least double the site’s water capacity requirements.
Campbell agreed, noting the town does not allocate water it does not have and water is allocated on a first-
come, first-served basis. Campbell said even if the applicant’s development plan is ultimately approved, the
developer might not be able to build if another water-intense project is approved first. Campbell noted the
only question being discussed tonight is the zoning decision.
Bell said keeping the land zoned Limited Office would enhance the livability of the current residential areas
around the site. He also expressed concern about allowing high-density multi-family housing so close to
Interstate 85. Bell acknowledged the site’s topography creates challenges for building commercially on the
site. He said any apartments would need to have an affordable housing component.
Weaver reminded the board members that tonight’s public hearing is for gathering information, noting each
board would have another chance to debate the potential project’s merits later. Weaver said she was
surprised to see that single-family housing is an allowed use in the Multi-Family zoning district. Campbell
confirmed and said single-family housing probably is allowed in the Multi-Family zoning district to allow a mix
of housing types within one development if a developer so chooses to do that.
When asked, O’Neal said retail development would be more difficult than multi-family development due to
the site’s constrained developable area. He said most retail developments have an anchor store, but the site’s
topography is not conducive to a large anchor store.
Campbell referred the board members to two pieces of written public comment that were submitted, one
from Leland Little and one from Madeline Friedman. Campbell provided copies of the comments to the board
and summarized concerns for the public hearing record.
Resident James Czar spoke about his concerns regarding the rezoning request. Czar said a general use
rezoning in this case could result in the developer building up to 300 units, adding up to 600 cars to the road
system. He expressed concern that a large apartment development could be a fire hazard. Czar noted he was
the structural engineer for the Metropolitan apartments in Raleigh, which burned in 2017. He said in his
JOINT PUBLIC HEARING MINUTES | 6 of 6
experience large apartment buildings often burn. Czar said he thought rezoning the site now is premature
unless the board members genuinely want multi-family development on the site. He noted any multi-family
development would be allowed on the site by right under a general use rezoning. Czar added that turning left
from N.C. 86 onto Interstate 85 already can be hazardous, and he said adding up to 600 more cars in the area
would create problems.
There were no further comments or questions regarding this item.
6. Close the public hearing
Motion: Ferguson moved to close the public hearing for this item. Hughes seconded.
Vote: 11-0.
7. Updates
A. Board of Adjustment
Campbell noted Hooper Schultz, the Planning Board’s Board of Adjustment liaison, was absent.
B. Parks and Recreation Board
Campbell noted Alyse Polly, the Planning Board’s Parks and Recreation Board liaison, was absent.
C. Staff
Campbell displayed a new interactive map on the town’s website showing current development projects and
those under review.
Planning Board member Christopher Austin let the board members that tonight would be his last meeting, as
he is moving away from Hillsborough and resigning from the Planning Board. Planning Board members
thanked him for his service and wished him well on his move.
8. Adjournment
Motion: Ferguson moved to adjourn the joint public hearing.
Johnston adjourned the joint public hearing at 9:05 p.m.
Respectfully submitted,
Shannan Campbell
Planning and Economic Development Manager
Staff support to the Planning Board
Approved: May 19, 2022
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS MINUTES | 1 of 3
Minutes
BOARD OF COMMISSIONERS
Budget work session
7 p.m. May 23, 2022
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Absent: Delete this line if not needed.
Staff: Budget Director Emily Bradford, Administrative Services Director Jen Della Valle, Budget and
Management Analyst Josh Fernandez, Stormwater and Environmental Services Manager Terry
Hackett, Assistant Town Manager and Community Services Director Margaret Hauth, Town
Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance
Director Tiffany Long, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and
Public Space and Sustainability Manager Stephanie Trueblood
1. Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7 p.m.
2. Agenda changes and approval
There was none.
Motion: Commissioner Mark Bell moved to approve as presented. Commissioner Kathleen Ferguson
seconded.
Vote: 4-0. Nays: None. Absent Commissioner Matt Hughes.
3. Public hearing to collect public comment on the manager’s recommended Fiscal Year 2023 budget
A copy of the FY2022-23 Annual Budget Workbook is available on the town’s website.
Weaver opened the public hearing at 7:01 p.m.
Hughes joined the meeting at 7:02 p.m.
Public comment:
Will Johnson expressed concern about the proposed increases in water and sewer rates. He stated that the
rates should not be raised until the town’s audits are complete so the board can be sure the rate increases are
needed.
Judit Alvardo, representing Fairview Community Watch, asked the board to fund the additional $35,000 the
Fairview Community Watch requested for improvements to the community center building the community
group is leasing from the town.
Weaver closed the public hearing at 7:10 p.m.
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 1 of 6
DRAFT
BOARD OF COMMISSIONERS MINUTES | 2 of 3
4. Items for decision ― consent agenda
A. Miscellaneous budget amendments and transfers
B. Proclamation raising awareness of period poverty
C. Special Event Permit: OHS end of year cookout at Gold Park
D. Orange Rural Fire Department contract extension
Motion: Hughes moved to approve all items on the consent agenda. Ferguson seconded.
Vote: 5-0. Nays: None. Absent: None.
5. In-depth discussion and topics
FY2023 Budget Workshop
Discussion opened with Item 5.C.
A. General Fund
The board considered and expressed support for fulfilling a community re-investment request of $7,633 from
the Exchange Club that was received late. The support would cover the costs of a portable handicap
accessible toilet or bathroom repairs, a dumpster, park lighting, park limited liability insurance, tree trimming
and two heavy-weight trash cans.
The board considered and expressed support for fulfilling a community re-investment request of $16,000
from the Hillsborough Arts Council that was received late.
The board also expressed support for dedicating $35,000 for improvements to the Dorothy N. Johnson
Community Center building and rolling $5,000 over from the current budget set aside for this as well.
The board discussed housing funding options and expressed support for funding the Partnership to End
Homelessness updated request for $12,145.
The board expressed a lack of support for the request from the Inter-Faith council for Social Service, which
included a proposed interlocal agreement.
B. Water and Sewer Fund
There was no discussion.
C. Stormwater Fund
There were no questions.
6. Other business
There was none.
7. Committee updates and reports
Board members gave updates on the committees and boards on which they serve.
8. Adjournment
Mayor Weaver adjourned the meeting at 8:42 p.m.
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 2 of 6
DRAFT
BOARD OF COMMISSIONERS MINUTES | 3 of 3
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 3 of 6
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/23/2022 TO 05/23/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
05/23/2022 400,000.00 -5,000.00To cover NC86 HVAC & awning repair 24430 103,502.00EBRADFORD
05/23/2022 400,000.00 -7,150.00To cover PD facility rental 24436 96,352.00EBRADFORD
05/23/2022 400,000.00 -14,747.00Yr-end balancing 24442 81,605.00EBRADFORD
10-20-5100-5300-363 RENTAL - BUILDING
05/23/2022 0.00 7,150.00To cover facility rental 24435 34,150.00EBRADFORD
10-30-5550-5300-145 MAINTENANCE - BUILDINGS
05/23/2022 12,235.00 11,000.00To cover HVAC & awning repair 24429 22,869.00EBRADFORD
10-30-5550-5300-351 RENTAL - EQUIPMENT
05/23/2022 0.00 -6,000.00To cover HVAC & awning repair 24428 6,700.00EBRADFORD
10-60-6900-5300-570 MISCELLANEOUS
05/23/2022 356,500.00 14,747.00Yr-end balancing 24441 55,500.00EBRADFORD
30-80-7220-5300-330 SUPPLIES - DEPARTMENTAL
05/23/2022 500.00 1,800.00To cover flat file map cabinet. 24424 2,300.00JFernandez
30-80-7220-5300-350 UNIFORMS
05/23/2022 200.00 300.00To cover new employee workwear. 24423 500.00JFernandez
30-80-7220-5300-570 MISCELLANEOUS
05/23/2022 25,600.00 -2,100.00New employee workwear & map cabinet. 24422 23,500.00JFernandez
30-80-8120-5300-145 MAINTENANCE - BUILDINGS
05/23/2022 6,000.00 2,250.00To cover HVAC repair 24438 36,716.00EBRADFORD
30-80-8120-5300-158 MAINTENANCE - EQUIPMENT
05/23/2022 120,240.00 -2,250.00To cover HVAC repair 24437 222,617.38EBRADFORD
05/23/2022 120,240.00 -20,000.00To cover load of alum and caustic through 24439 202,617.38JFernandez
30-80-8120-5300-323 SUPPLIES - CHEMICALS
05/23/2022 165,170.00 20,000.00To cover load of alum and caustic through 24440 235,170.00JFernandez
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
05/23/2022 100,000.00 6,351.00To cover pipe & fittings 24434 105,202.00EBRADFORD
30-80-8140-5300-351 RENTAL - EQUIPMENT
05/23/2022 8,000.00 -3,503.00To cover pipe & fittings 24431 0.00EBRADFORD
30-80-8140-5300-530 DUES & SUBSCRIPTIONS
05/23/2022 3,100.00 -1.00To cover pipe & fittings 24433 3,099.00EBRADFORD
30-80-8140-5300-570 MISCELLANEOUS
05/23/2022 3,000.00 -2,847.00To cover pipe & fittings 24432 153.00EBRADFORD
30-80-8200-5300-145 MAINTENANCE - BUILDINGS
05/23/2022 29,500.00 -2,000.00To purchse English & Spanish FOG flyers 24426 27,500.00JFernandez
30-80-8200-5300-151 FOG PROGRAM
05/23/2022 6,000.00 2,000.00To purchse English & Spanish FOG flyers 24427 8,000.00JFernandez
30-80-8220-5300-130 UTILITIES
05/23/2022 151,218.00 -2,000.00To cover increased cost of testing and cou 24421 134,318.00JFernandez
30-80-8220-5300-340 OUTSIDE LAB SERVICES
05/23/2022 16,550.00 2,000.00To cover increased cost of testing and cou 24425 18,550.00JFernandez
44-10-6200-5700-045 DESIGN
05/23/2022 131,777.57 -131,777.57To close out project 24414 0.00EBRADFORD
EBRADFORD 5:07:32PM05/16/2022
fl142r03
Page 1 of 2
GF-
Contingency
Police
Fleet
Maintenance
Fleet
Maintenance
Special
Appropriations
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
WTP
WTP
WTP
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
WW
Collection
WW
Collection
WW
Collection
WWTP
Riverwalk-
CMAQ
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 4 of 6
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 05/23/2022 TO 05/23/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
44-10-6200-5700-719 CONSTRUCTION ADMINISTRATION
05/23/2022 105,544.53 -105,544.53To close out project 24415 0.00EBRADFORD
44-10-6200-5700-720 CONSTRUCTION
05/23/2022 1,021,240.90 -1,021,240.90To close out project 24416 0.00EBRADFORD
44-70-3700-3700-200 GRANT REVENUE-FEDERAL-NCDOT
05/23/2022 1,006,850.00 -1,006,850.00To close out project 24417 0.00EBRADFORD
44-71-3870-3870-100 TRANSFER FROM GENERAL FUND
05/23/2022 251,713.00 -251,713.00To close out project 24418 0.00EBRADFORD
67-80-8130-5700-000 CONTINGENCY
05/23/2022 250,875.39 -100,000.00To fund WFER re-clearing 24419 150,875.39EBRADFORD
67-80-8130-5700-570 MISCELLANEOUS
05/23/2022 120,630.00 100,000.00To fund WFER re-clearing 24420 220,630.00EBRADFORD
69-14-3870-3870-501 TRANSFER FROM WSF-N ZONE LOOP
05/23/2022 2,387.50 -2,387.50To close project 24406 0.00EBRADFORD
69-14-8140-5700-734 NORTH ZONE LOOP
05/23/2022 2,387.50 -2,387.50To close project 24407 0.00EBRADFORD
-2,521,901.00
EBRADFORD 5:07:32PM05/16/2022
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Page 2 of 2
Riverwalk-
CMAQ
Riverwalk-
CMAQ
Riverwalk-
CMAQ
Riverwalk-
CMAQ
WFER-
Road Proj.
WFER-
Road Proj.
Utilities
Cap Improv
Utilities
Cap Improv
APPROVED: 5/0
DATE: 5/23/22
VERIFIED: ___________________________________
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 5 of 6
DRAFT
PROCLAMATION #20220523-4.B
May 23, 2022
Board of Commissioners Budget Work Session
Approved: ____________________
Page 6 of 6
DRAFT
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Miscellaneous budget amendments and transfers
Attachments:
Budget Changes Detail Report
Brief summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
To approve the attached list of budget amendments.
For clerk’s use
AGENDA ITEM:
4.B
Consent
agenda
Regular
agenda
Closed
session
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
06/13/2022 400,000.00 -7,000.00To cover vehicle repair 24447 74,605.00EBRADFORD
06/13/2022 400,000.00 -15,000.00To cover street banners 24503 59,605.00EBRADFORD
06/13/2022 400,000.00 -10,000.00To cover solid waste fuel 24514 49,605.00EBRADFORD
06/13/2022 400,000.00 -10,000.00To cover PD fuel 24516 39,605.00EBRADFORD
06/13/2022 400,000.00 -24,000.00To cover accounting assistance 24575 15,605.00EBRADFORD
10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE
06/13/2022 1,000.00 24,000.00To cover accounting assistance 24574 143,733.68EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
06/13/2022 7,000.00 15,000.00To cover street banners 24504 26,877.00EBRADFORD
10-20-5100-5100-030 BONUS PAY
06/13/2022 4,000.00 1,000.00To cover FTO bonuses 24459 7,500.00EBRADFORD
10-20-5100-5300-158 MAINTENANCE - EQUIPMENT
06/13/2022 4,000.00 -2,000.00To cover recruitment efforts 24445 2,000.00EBRADFORD
10-20-5100-5300-310 GASOLINE
06/13/2022 45,000.00 10,000.00To cover PD fuel 24515 70,000.00EBRADFORD
10-20-5100-5300-320 SUPPLIES - OFFICE
06/13/2022 5,000.00 -1,000.00To cover FTO bonuses 24460 3,850.00EBRADFORD
06/13/2022 5,000.00 1,500.00To cover office furniture 24471 5,350.00EBRADFORD
10-20-5100-5300-350 UNIFORMS
06/13/2022 17,940.00 -1,500.00To cover office furniture 24470 18,180.46EBRADFORD
10-20-5100-5300-452 C.S. - ELEVATOR
06/13/2022 3,000.00 87.00To cover elevator inspection 24506 3,087.00EBRADFORD
10-20-5100-5300-460 C.S./DRIVER SAFTEY TRAINING
06/13/2022 3,500.00 -87.00To cover elevator inspection 24505 4,178.00EBRADFORD
10-20-5100-5300-470 HIRING SELECTION PROCESS
06/13/2022 7,300.00 2,000.00To cover recruitment efforts 24446 9,300.00EBRADFORD
06/13/2022 7,300.00 1,100.00To cover psychological and drug testing 24462 10,400.00EBRADFORD
10-20-5100-5300-530 DUES & SUBSCRIPTIONS
06/13/2022 500.00 -200.00To cover FFD assessment 24474 300.00EBRADFORD
10-20-5100-5300-570 MISCELLANEOUS
06/13/2022 3,500.00 200.00To cover FFD assessment 24475 3,415.00EBRADFORD
10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS
06/13/2022 5,000.00 -1,100.00To cover psychological and drug testing 24461 1,400.00EBRADFORD
10-30-5550-5300-201 VEHICLE REPAIR - WATER & SEWER
06/13/2022 35,000.00 7,000.00To cover vehicle repair 24448 42,000.00EBRADFORD
10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL
06/13/2022 31,800.00 -1,375.00To cover truck bed liner 24472 20,695.00EBRADFORD
10-30-5600-5700-740 CAPITAL - VEHICLES
06/13/2022 181,000.00 1,375.00To cover truck bed liner 24473 197,605.00EBRADFORD
10-30-5800-5300-112 POSTAGE
06/13/2022 1,100.00 76.00To cover franchise agreement notice 24511 1,176.00EBRADFORD
10-30-5800-5300-310 GASOLINE
EBRADFORD 9:33:29PM06/06/2022
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Page 1 of 3
GF -
Contingency
Accounting
Public
Space
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Fleet
Maintenance
Streets
Streets
Solid
Waste
Solid
Waste
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/13/2022 31,097.00 10,000.00Yr-end balancing 24513 41,097.00EBRADFORD
10-30-5800-5300-320 SUPPLIES - OFFICE
06/13/2022 750.00 -76.00To cover franchise agreement notice 24512 674.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
06/13/2022 720,000.00 12,336.00To cover garbage truck 24453 1,040,723.66EBRADFORD
10-70-3980-3980-001 DEBT ISSUANCE PROCEEDS
06/13/2022 974,000.00 12,336.00To cover garbage truck 24454 1,307,224.00EBRADFORD
10-71-5350-5982-002 TRANSFER TO GEN CAP IMPROV
06/13/2022 0.00 75,000.00Move funds to Fund 60 24483 75,000.00EBRADFORD
10-71-5350-5982-004 TRANSFER TO PUBLIC SAFETY FACILITY
06/13/2022 75,000.00 -75,000.00Move funds to Fund 60 24482 0.00EBRADFORD
10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND
06/13/2022 0.00 71,800.00Move NC86 Proj to Fund 60 24489 454,617.00EBRADFORD
10-71-5600-5982-003 TRANSFER TO PW FACILITY PROJ FUND
06/13/2022 71,800.00 -71,800.00Move NC86 Proj to Fund 60 24488 0.00EBRADFORD
30-80-7220-5300-338 SUPPLIES - DATA PROCESSING
06/13/2022 1,700.00 -1,700.00To replace flow transducer. 24499 0.00JFernandez
30-80-7240-5300-310 GASOLINE
06/13/2022 4,038.00 1,000.00To cover fuel overage 24576 6,738.00EBRADFORD
30-80-8120-5300-145 MAINTENANCE - BUILDINGS
06/13/2022 6,000.00 500.00To cover exterminator and HVAC mainten 24452 37,216.00JFernandez
30-80-8120-5300-158 MAINTENANCE - EQUIPMENT
06/13/2022 120,240.00 -500.00To cover exterminator and HVAC mainten 24451 202,117.38JFernandez
06/13/2022 120,240.00 -500.00For purchase of tools 24501 201,617.38JFernandez
30-80-8120-5300-330 SUPPLIES - DEPARTMENTAL
06/13/2022 36,490.00 500.00For purchase of tools.24502 36,990.00JFernandez
30-80-8130-5300-145 MAINTENANCE - BUILDINGS
06/13/2022 6,500.00 -3,296.00To replace flow transducer.24496 3,204.00JFernandez
30-80-8130-5300-152 AQUATIC WEED CONTROL
06/13/2022 8,300.00 -2,908.12To replace flow transducer.24497 8,500.00JFernandez
30-80-8130-5300-154 MAINTENANCE - GROUNDS
06/13/2022 8,500.00 -2,840.00To replace flow transducer.24498 5,660.00JFernandez
30-80-8130-5300-158 MAINTENANCE - EQUIPMENT
06/13/2022 1,500.00 10,744.12To replace flow transducer.24500 19,844.12JFernandez
30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE
06/13/2022 57,000.00 -12,000.00For purchase of pipe and fittings. 24443 36,707.00JFernandez
06/13/2022 57,000.00 25,668.41To cover leak detection services.24458 62,375.41JFernandez
30-80-8140-5300-326 SUPPLIES - PATCH
06/13/2022 8,000.00 -808.36For purchase of traffic control flare light k 24449 7,191.64JFernandez
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
06/13/2022 100,000.00 12,000.00For purchase of pipe and fittings 24444 117,202.00JFernandez
30-80-8140-5300-331 SUPPLIES - SAFETY
06/13/2022 1,500.00 808.36For purchase of traffic control flare light k 24450 2,504.36JFernandez
EBRADFORD 9:33:29PM06/06/2022
fl142r03
Page 2 of 3
Solid
Waste
Solid
Waste
GF-
Revenue
Fire
Fire
Streets
Streets
Utilities
Admin.
Billing &
Collections
WTP
WTP
WTP
WFER
WFER
WFER
WFER
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
30-80-8200-5300-145 MAINTENANCE - BUILDINGS
06/13/2022 29,500.00 -12,029.92To cover leak detection services. 24455 15,470.08JFernandez
30-80-8200-5300-326 SUPPLIES - PATCH
06/13/2022 8,000.00 -3,638.49To cover leak detection services. 24457 4,361.51JFernandez
30-80-8200-5300-416 C.S./ROOT CONTROL SERVICE
06/13/2022 10,000.00 -10,000.00To cover leak detection services. 24456 0.00JFernandez
30-80-9990-5300-000 CONTINGENCY
06/13/2022 400,000.00 -1,000.00To cover fuel overage 24577 7,913.00EBRADFORD
47-20-5100-5700-000 CONTINGENCY
06/13/2022 5,000.00 -5,000.00To close out project 24476 0.00EBRADFORD
47-20-5100-5700-570 MISCELLANEOUS
06/13/2022 84,145.00 -84,145.00To close out project 24477 0.00EBRADFORD
47-20-5100-5700-720 CONSTRUCTION
06/13/2022 222,855.00 -222,855.00To close out project 24478 0.00EBRADFORD
47-71-3870-3870-050 TRANSFER FROM RESTRICTED REV FUND
06/13/2022 135,440.00 -135,440.00To close out project 24479 0.00EBRADFORD
47-71-3870-3870-100 TRANSFER FROM GENERAL FUND
06/13/2022 176,560.00 -176,560.00To close out project 24480 0.00EBRADFORD
71-10-6300-5700-851 SUSTAINABILITY
06/13/2022 0.00 300,000.00To amend per FY22 budget 24494 300,000.00EBRADFORD
71-71-3870-3870-410 TRANSFER FROM GF-SUSTAINABILITY
06/13/2022 0.00 300,000.00To amend per FY22 budget 24495 300,000.00EBRADFORD
672.00
EBRADFORD 9:33:29PM06/06/2022
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Page 3 of 3
WW
Collection
WW
Collection
WW
Collection
W&S
Contingency
Public
Safety Proj.
Public
Safety Proj.
Public
Safety Proj.
Public
Safety Proj.
Public
Safety Proj.
CRF -
General
CRF -
General
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
60-23-3700-3700-101 STATE TIP
06/13/2022 750,000.00 -750,000.00To consolidate under NCDOT Rail acct 24578 0.00EBRADFORD
60-23-3700-3700-103 NCDOT RAIL (TIP)
06/13/2022 120,000.00 750,000.00To consolidate under NCDOT Rail acct 24579 870,000.00EBRADFORD
0.00
EBRADFORD 9:36:22PM06/06/2022
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Page 1 of 1
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning/Econ Dev.
Public hearing: Yes
Date of public hearing: June 6, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning and Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Hillsborough Tourism Board FY2022-23 Budget Ordinance
Attachments:
1. FY2022-23 Tourism Board Budget Ordinance
2. FY2022-23 Tourism Board Budget
Brief summary:
The Hillsborough Tourism Board held a budget public hearing on June 6, 2022. Budget highlights include funding a
grant proposal for Hillsborough Arts Council to expand the Solstice Lantern Walk and continued funding to key
contract partners for on-going visitors services, marketing, and events throughout the year.
Action requested:
Approve or approve with conditions the FY23 Tourism Board budget.
ISSUE OVERVIEW
Background information and issue summary:
The Hillsborough Tourism Board is public authority created by the Hillsborough Tourism Board enabled via G.S.
1993 Chapter 449 SB 808 and funded by a 1% Food and Beverage Tax.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
4.C
Consent
agenda
Regular
agenda
Closed
session
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
FY2022-23 Tourism Board Budget
The Hillsborough Board of Commissioners ordains that the following budget ordinance is hereby adopted:
Section 1. General Fund:
It is estimated that the following revenues will be available in the General Fund for the fiscal year
beginning July 1, 2022 and ending June 30, 2023:
Food & Beverage Tax $400,000
Fund Balance Appropriation $ 19,435
TOTAL $419,435
The following amounts are hereby appropriated in the General Fund for the operation of the
Tourism Board and its activities for the fiscal year beginning July 1, 2022 and ending June 30, 2023
in accordance with the Chart of Accounts heretofore established for the Tourism Board:
Tourism Board $419,435
TOTAL $419,435
Section 2. The Town of Hillsborough will collect a Food & Beverage Tax and distribute the funds to the
Tourism Board to fund its operations. These funds are listed as “Food & Beverage Tax” revenues
in the General Fund in Section I of the ordinance.
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this budget.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Matt Hughes, Tourism Board Chair
Jenn Weaver, Mayor
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning/Econ Dev.
Public hearing: Yes
Date of public hearing: June 8, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning and Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Hillsborough Tourism Development Authority FY2022-23 Budget Ordinance
Attachments:
FY2022-23 TDA Budget Ordinance
FY2022-23 TDA Budget
Brief summary:
The Hillsborough Tourism Development Authority held a budget public hearing on June 8, 2022. Budget highlights
include funding for a specific lodging marketing campaign and the continuation of budgeted funds for the
exploration of establishing a future performance venue.
Action requested:
Approve or approve with conditions the FY23 TDA budget.
ISSUE OVERVIEW
Background information and issue summary:
The Hillsborough Tourism Development Authority is public authority created by the Hillsborough Tourism Board
enabled via SESSION LAW 2011-69 SENATE BILL 269 and funded by a 3% Occupancy Tax.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
4.D
Consent
agenda
Regular
agenda
Closed
session
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
FY2022-23 Tourism Development Authority Budget
The Hillsborough Board of Commissioners ordains that the following budget ordinance is hereby adopted:
Section 1. General Fund:
It is estimated that the following revenues will be available in the General Fund for the fiscal year
beginning July 1, 2022 and ending June 30, 2023:
Occupancy Tax $95,000
TOTAL $95,000
The following amounts are hereby appropriated in the General Fund for the operation of the
Tourism Development Authority and its activities for the fiscal year beginning July 1, 2022 and
ending June 30, 2023 in accordance with the Chart of Accounts heretofore established for the
Tourism Development Authority:
Tourism Development Authority $95,000
TOTAL $95,000
Section 2. The Town of Hillsborough will collect an Occupancy Tax and distribute the funds to the Tourism
Development Authority to fund its operations. These funds are listed as “Occupancy Tax” revenues
in the General Fund in Section I of the ordinance.
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this budget.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Matt Hughes, Tourism Board Chair
Jenn Weaver, Mayor
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Fire Station capital project ordinance and associated budget amendments
Attachments:
1. Fire Station capital project ordinance
2. Budget changes detail report
Brief summary:
Establish the Fire Station capital project to reflect the $75,000 budgeted in the FY22 budget. Funds were budgeted
in Fire Protection. This ordinance and associated budget amendments establish the project fund.
Action requested:
Approve the Fire Station capital project ordinance.
Approve the Fire Station budget amendments.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
Approve Fire Station project ordinance and associated budget amendments.
For clerk’s use
AGENDA ITEM:
4.E
Consent
agenda
Regular
agenda
Closed
session
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Fire Station Capital Project
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1. This ordinance is a capital project ordinance hereby authorizing the design and construction of a
fire station.
Section 2. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows:
Fire Station $75,000
TOTAL $75,000
Section 3. Amounts appropriated for the capital project are hereby amended as follows:
Fire Station $75,000
TOTAL $75,000
Section 4. This ordinance shall be amended in any manner to add additional appropriations, modify, or
eliminate existing capital projects, and/or add new capital project, so long as it continues to fulfill
the requirements of G.S. 159-13.2 and other applicable laws.
Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
60-31-3870-3870-409 TRANSFER FROM GF-FIRE STATION
06/13/2022 0.00 75,000.00To est project fund 24486 75,000.00EBRADFORD
60-31-5350-5700-923 FIRE STATION
06/13/2022 0.00 75,000.00To est project fund 24487 75,000.00EBRADFORD
150,000.00
EBRADFORD 9:39:20PM06/06/2022
fl142r03
Page 1 of 1
Fire
Station
Fire
Station
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Fiber Loop capital project ordinance amendment and associated budget amendments
Attachments:
1. Fiber Loop capital project ordinance amendment
2. Budget changes detail report
Brief summary:
Amend the Fiber Loop capital project ordinance to reflect the $150,000 budgeted in the FY22 budget. Funds were
budgeted in Information Technology. This ordinance amendment and associated budget amendments move the
funds to the fiber loop project fund for expenditure.
Action requested:
Approve the Fiber Loop capital project ordinance amendment.
Approve the Fiber Loop budget amendments.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
Approve Fiber Loop project ordinance amendment and associated budget amendments.
For clerk’s use
AGENDA ITEM:
4.F
Consent
agenda
Regular
agenda
Closed
session
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Fiber Loop Capital Project Amendment
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows:
Current Budget +/- Amended Budget
Fiber Loop $150,000 $150,000 $300,000
Section 2. Amounts appropriated for the capital project are hereby amended as follows:
Current Budget +/- Amended Budget
Fiber Loop $150,000 $150,000 $300,000
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/13/2022 TO 06/13/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
60-04-3870-3870-403 TRANSFER FROM GF-FIBER LOOP
06/13/2022 150,000.00 150,000.00To adj per FY22 budget 24490 300,000.00EBRADFORD
60-04-6610-5700-747 FIBER LOOP
06/13/2022 150,000.00 150,000.00To adj per FY22 budget 24491 300,000.00EBRADFORD
300,000.00
EBRADFORD 9:37:58PM06/06/2022
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AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Terry Hackett, Stormwater & Environmental Services Manager
ITEM TO BE CONSIDERED
Subject: Membership Agreement for Clean Water Education Partnership (CWEP) Services
Attachments:
Membership Agreement for Clean Water Education Partnership (CWEP) Services
Brief summary:
The Clean Water Education Partnership (CWEP) is requiring members to sign an agreement in order to ensure that
local government participation in CWEP will count towards Municipal Separate Storm Sewer System (MS4) Phase II
permit requirements. The Town of Hillsborough is a current member of CWEP.
Action requested:
Approve and execute the CWEP membership agreement to continue the town’s membership and participation
CWEP.
ISSUE OVERVIEW
Background information and issue summary:
The Clean Water Education Partnership (CWEP) provides stormwater outreach and education on behalf of local
governments who are members of CWEP. The Town of Hillsborough is a current member of CWEP, and the
Stormwater and Environmental Services Division staff actively participate in the partnership and represent the
town at CWEP meetings. Recently, North Carolina Division of Environmental Quality (NCDEQ) recommended that
CWEP implement a membership agreement to formalize the services that CWEP provides. The agreement
describes CWEP’s services and includes a statement that these services may only partially fulfill permit
requirements. The agreement has been reviewed by the town attorney and stormwater staff, and staff
recommend that the Board of Commissioners approve the execution of the agreement.
Financial impacts:
CWEP membership dues are included in the Stormwater and Environmental Services Division annual budget.
Staff recommendation and comments:
Staff recommends the approval and execution of this agreement.
For clerk’s use
AGENDA ITEM:
4.G
Consent
agenda
Regular
agenda
Closed
session
1
Membership Agreement for
Clean Water Education Partnership (CWEP) Services
Provided by the Triangle J Council of Governments
This Memorandum of Understanding by and between the undersigned local government (Local
Government) and the Triangle J Council of Governments (TJCOG) pertains to the services
provided by TJCOG under the Clean Water Education Partnership (CWEP) program.
WITNESSETH:
WHEREAS, CWEP and local government stormwater programs have the same basic mission of
providing stormwater outreach and education; and
WHEREAS, CWEP is a program administered by TJCOG that has excelled in providing direct
education and mass media to its wide variety of partner communities;
NOW, THEREFORE, TJCOG, via CWEP, will prepare and make available to the Local
Government the following direct education and mass media items:
1. TJCOG's CWEP Program will assist the Local Government with the following education/
outreach tasks during the term of this MOU related to direct educational programming:
a.Provide physical and digital outreach materials for local governments and target
audiences that describe target pollutants and their likely sources and impacts on
water quality
b.Maintain an internet website conveying the CWEP program's messages about
stormwater pollution
c.Make available for download via website outreach materials for target audiences,
and distribute materials at in-person or digital community events
d.Post on social media channels to promote CWEP’s key messages
e.Provide unlimited local use and access to original and compiled educational
materials on CWEP program website, to include educational videos, printable and
digital lessons, lesson plans, and other resources useful for educating a variety of
ages and audiences in various settings
f.Coordinate annually with stormwater staff and/or relevant educational contacts (as
requested by the Local Government) to schedule and conduct stormwater education
activities that correlate with NC Essential Science Standards or provide opportunities
for citizen participation which may include stream cleanups, citizen science activities,
or similar efforts. CWEP will coordinate with the CWEP local government
representative prior to contacting any formal educators in the member jurisdiction.
g.Provide mechanisms on CWEP program website for public input on
stormwater issues
2
2.TJCOG's CWEP program will assist the Local Government with the following mass media
programming:
a.Coordinate an annual outreach campaign in the form of Public Service Announcements
(PSAs) administered by local service providers, which includes the following:
i.Videos about common target pollutants, their likely sources, their negative impact
on water quality, and best practices for target audiences likely to have significant
stormwater impacts
ii.Static and animated banner ads about stormwater quality that link to the program
website
iii.Approximately 12 weeks (as market costs allow) of digital pre-roll video PSAs,
spread across popular stations with the aim of reaching a variety of target
audiences.
iv.Approximately 8 weeks (as market costs allow) of television, radio, social media
and/or digital PSAs across popular stations with the aim of reaching a variety of
target audiences. CWEP will make an effort to ensure that media reach
adequately covers member jurisdictions. Additional stations/programs may be
proposed by local media companies and approved collectively by members.
v.Print and digital advertising in Spanish-language newspaper(s).
b.Provide unlimited local use and access to outreach materials created for CWEP Partners
to inform target audiences about target pollutants, their likely sources and impacts on water
quality
c.Provide unlimited local use and access of digital media materials for Partner jurisdictions’
use in public buildings, parks, DMV locations, outdoor movies, etc
d.Promote regional education and engagement events such as the CWEP Regional Creek
Week through CWEP website and social media platforms
Local Governments may use the tasks above to help comply with NPDES MS4 stormwater
education requirements or nutrient strategy stormwater education requirements. The Local
Government’s signature on this MOU (and MS4 permit number if applicable) signifies an
understanding that any one of the items listed above may only partially fulfill its education
requirements during an audit from NC DEQ. Accordingly, the Local Government acknowledges
that it is ultimately responsible for meeting all federal and state laws, rules and regulations
related thereto. The Local Government and CWEP share responsibility for determining how
specific objectives can be cooperatively achieved, with the understanding that CWEP
supplements local efforts to comply with regulatory requirements. The Local Government is
highly encouraged to send one or more representatives to CWEP’s quarterly steering committee
meetings to collaborate on strategies. CWEP will make every reasonable attempt, as permitted
by available staffing and supplies, to independently and proactively address the objectives in the
Local Government’s community, and will update the CWEP Local Government representative
each quarter to offer opportunities for discussion and collaboration.
The Local Government agrees to pay TJCOG for the services provided herein based on a fee
schedule adopted by TJCOG, voted on by CWEP Local Governments, and incorporated
herein by reference. The fee schedule and individual Local Governments' cost shares may
change annually in the second and third year of the agreement if population estimates
generated by the NC State Demographer’s Office show population changes. The period
of performance under, and the term of, this MOU will begin on July 1,
3
2022 and will conclude on June 30, 2025. This agreement automatically renews for a total of
3 years unless either party gives 90-day notice prior to end of the term. The Local
Government reserves the unilateral right to terminate this MOU for cause or convenience (in
the case of cause, immediately, and in the case of convenience, upon 90 calendar days’
written notice), whereupon CWEP and TJCOG will only be entitled to prorated
compensation for services properly rendered up to the date of termination.
CWEP will provide an annual report by August 31 on the prior fiscal year's local and regional
outreach and education, to include both description and numbers for both mass media and
direct education efforts. Interim numbers can be provided as needed.
IN WITNESS WHEREOF, both the Local Government and TJCOG have caused this MOU to be
executed by their chief executive officers, all as of the day and year first above written.
________________________________
City/Town/County Name
________________________________
Signatory Print Name
_________________________________
Signature
TRIANGLE J COUNCIL OF GOVERNMENTS
___________________________________
Executive Director, TJCOG
______________________________
MS4 Permit Number, if applicable
__________________
Title
________________
Date Signed
________________
Date
Population* for FY23 (based on FY23
Base July 2020 certified pop from NC Cost Share
Cost State Demographics) ($0.041 per cap)
Town of Apex 2,5 $2,000 59,368 $4,434
Town of Benson 2 $2,000 3,998 $2,164
Town of Butner 2 $2,000 8,401 $2,344
Town of Carrboro 2,5 $2,000 21,344 $2,875
Town of Cary 1,2,5 $2,000 175,635 $9,201
Town of Chapel Hill 2,5 *$2,000 54,236 $4,224
Chatham County 5,6 $2,000 60,349 $4,474
Town of Clayton 2 $2,000 26,517 $3,087
City of Creedmoor 2 $2,000 4,869 $2,200
City of Durham 1,3,5 $2,000 284,317 $13,657
Durham County 1,5 $2,000 37,167 $3,524
City of Fayetteville 2,3 *$2,000 188,230 $9,717
Town of Fuquay-Varina 2 $2,000 34,604 $3,419
Town of Garner 1,2 $2,000 31,306 $3,284
City of Goldsboro 1,2 $2,000 34,156 $3,400
City of Havelock 1 $2,000 17,759 $2,728
Town of Hillsborough 2 $2,000 9,681 $2,397
Town of Holly Springs 2 $2,000 41,711 $3,710
Town of Hope Mills 2 $2,000 17,811 $2,730
Johnston County 1 $2,000 154,728 $8,344
City of Kinston 1 $2,000 19,873 $2,815
Town of Knightdale 2 $2,000 19,656 $2,806
Town of Leland 2 $2,000 23,049 $2,945
Town of Morrisville 2,5 $2,000 29,925 $3,227
Nash County 4,6 $2,000 41,284 $3,693
Town of Nashville 2,4 $2,000 5,635 $2,231
City of New Bern 1,2 $2,000 31,240 $3,281
Orange County 1,5,6 $2,000 55,500 $4,276
City of Oxford 4 $2,000 8,632 $2,354
Town of Pittsboro 5 $2,000 4,556 $2,187
City of Raleigh 1,3 *$2,000 468,977 $21,228
City of Rocky Mount 2,4 $2,000 54,309 $4,227
Town of Rolesville $2,000 19,278 $2,790
City of Roxboro 2 $2,000 8,131 $2,333
Town of Siler City $2,000 7,733 $2,317
Town of Smithfield 1 $2,000 11,378 $2,466
Town of Spring Lake 2 $2,000 11,662 $2,478
Town of Tarboro 4 $2,000 10,685 $2,438
Town of Wake Forest 2 $2,000 48,062 $3,971
Wayne County 1,6 $2,000 75,399 $5,091
Town of Wendell 1,2 $2,000 9,901 $2,406
Town of Zebulon 2 $2,000 6,969 $2,286
1. Subject to Neuse River Basin Nutrient Management Regulations.
2. Subject to NPDES Phase II Stormwater Regulations.
3. Subject to NPDES Phase I Stormwater Regulations.
4. Subject to Tar-Pamlico River Basin Nutrient Management Regulations.
5. Subject to Jordan Lake Nutrient Management Regulations.
6. MS4 Post-Construction "Tipped Counties"
*Populations have been adjusted for group quarters covered by another state stormwater permit
Exhibit A. CWEP FY23 Fee Schedule
Example Only; will be updated annually as certified population estimates are updated.
TJCOG Clean Water Education Partnership Program FY23 Fee Schedule
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: FY23 HOME Annual Action Plan and annual funding allocation
Attachments:
1. Draft FY23 Annual Action Plan
2. Resolution detailing the FY23 Annual Funding Plan and authorizing submittal of both documents to HUD
Brief summary:
These two actions happen each year as part of the town’s participation in the HOME consortium with our
neighbors to receive federal funds. This normally happen in May, but HUD delayed releasing funding information
and extended the response date to July. The draft budget includes the town’s share of the local match, using the
2020 Census percentages.
Action requested:
Adopt resolution authorizing the submittal of these two FY23 documents to HUD.
ISSUE OVERVIEW
Background information and issue summary:
See above.
Financial impacts:
The draft budget includes the town’s share of the local match, using the 2020 Census percentages.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
4.H
Consent
agenda
Regular
agenda
Closed
session
Annual Action Plan
FY 2022-2023
1
Orange County, North Carolina
HOME Consortium FY 2022 – 2023
Annual Action Plan
Orange County, Town of Carrboro, Town of
Chapel Hill, and Town of Hillsborough
Annual Action Plan
FY 2022-2023
2
Table of Contents
AP-05 Executive Summary ........................................................................................................................ 3
PR-05 Lead & Responsible Agencies ......................................................................................................... 7
AP-10 Consultation ................................................................................................................................... 8
AP-12 Participation ................................................................................................................................. 13
AP-15 Expected Resources ...................................................................................................................... 15
AP-20 Annual Goals and Objectives ........................................................................................................ 17
AP-35 Projects ......................................................................................................................................... 18
AP-38 Project Summary .......................................................................................................................... 19
AP-50 Geographic Distribution ............................................................................................................... 22
AP-55 Affordable Housing ....................................................................................................................... 22
AP-60 Public Housing .............................................................................................................................. 23
AP-65 Homeless and Other Special Needs Activities .............................................................................. 24
AP-75 Barriers to Affordable Housing ..................................................................................................... 26
AP-85 Other Actions ................................................................................................................................ 27
AP-90 Program Specific Requirements ................................................................................................... 29
Annual Action Plan
FY 2022-2023
3
AP-05 Executive Summary
Introduction
The Orange County, North Carolina HOME Consortium, is a Participating Jurisdiction in the U.S.
Department of Housing & Urban Development’s (HUD) HOME Investment Partnerships Program
(HOME). Under the HOME Program, local governments are able to join together to form a consortium in
order to receive HOME funding for affordable housing. The Orange County HOME Consortium is made
up of four (4) members: Orange County, the Town of Carrboro, the Town of Chapel Hill, and the Town of
Hillsborough, with Orange County serving as the lead entity. The Town of Chapel Hill also receives
Federal Community Development Block Grant (CDBG) funds each year.
Orange County is required to complete an annual plan for the use of HOME funds to HUD, called the
Annual Action Plan. The Annual Action Plan is a guide to how the County will allocate its resources for
specific activities that support the Goals and Objectives of the Orange County HOME Consortium’s Five
Year Consolidated Plan. This is the HOME Consortium’s third Annual Action Plan of the 2020-2025 Five
Year Consolidated Plan. The Consolidated Plan describes the housing and non-housing needs of County
residents and presents a five-year strategy to address those needs.
This Annual Action Plan outlines how Orange County will use HOME funds to address the goals and
priorities in the Consolidated Plan and which activities the County will undertake using HOME funds
during the upcoming program year. The Orange County HOME Program Year aligns with the County
Fiscal Year, beginning July 1 and ends June 30 of each year. This Annual Action Plan is for funds for Fiscal
Year (FY) 2022-2023, which begins July 1, 2022 and ends June 30, 2023.
The FY 2022-2023 Annual Action Plan outlines the actions to be undertaken with the HOME funds to be
received by the Orange County HOME Consortium. This plan excludes the Town of Chapel Hill’s CDBG
program; the Town will complete a separate Annual Action Plan for its CDBG allocation from HUD.
Based on HUD’s FY 2022 budget numbers, the Orange County HOME Consortium anticipates receiving
$443,498 in awarded funds, $13,306 in HOME program income and the Consortium members will
provide $99,787 in HOME Match. Orange County will use 10% of awarded funds for administration –
$44,350. In total, Orange County will have $512,241 available to award for FY 2022-2023.
FY 2022-2023 Budget:
Orange County proposes to undertake the following activities with FY 2022-2023 HOME funds:
HOME-21-01 - Habitat for Humanity, Homebuyer Assistance $167,241
HOME-21-02 - Community Empowerment Fund, Homebuyer Assistance $90,000
HOME-21-03 - EmPOWERment, Inc., Rental Acquisition $105,000
HOME-21-04 - Rebuilding Together of the Triangle, Mobile Home Acquisition: $150,000
Total $512,241
Annual Action Plan
FY 2022-2023
4
Summarize the objectives and outcomes identified in the Plan
The goal of the Orange County HOME Program is to improve the quality of housing for County residents
by retaining and increasing the supply of affordable housing units for both owner occupants and renters
and by providing homeownership opportunities for low- and moderate-income residents.
The Consolidated Plan is a five-year guide that the Orange County HOME Consortium uses to address its
housing and community development initiatives. Based on the Housing Needs Assessment, Market
Analysis, and community and stakeholder input received during the Consolidated Planning process, the
Strategic Plan portion of the Plan establishes the following priorities:
• Housing for People Experiencing Homelessness;
• Housing for Low- and Moderate-Income Households;
• Integrated Housing for People with Special Needs; and
• Community/Economic Development and Services.
During FY 2022-2023 HOME Program Year, the County proposes to address the following priority need
categories identified in the 2020 Consolidated Plan:
• Housing for People Experiencing Homelessness; and
• Housing for Low- and Moderate-Income Households.
Evaluation of past performance
Orange County has a good performance record with HUD and the County regularly meets the
performance standards established by HUD. The County prepares a Consolidated Annual Performance
and Evaluation Report (CAPER) each year. Typically, this report is submitted within ninety (90) days after
the start of the new program year. An electronic copy of the CAPER is available for review at the Orange
County Housing and Community Development Department website www.orangecountync.gov/Housing.
Hard copies are available upon request.
The FY 2020-2021 CAPER (submitted in 2021), the first CAPER for the FY 2020-2025 Five Year
Consolidated Plan, indicates that in program year 2020, the County expended $199,174.01 in HOME
funds and $44,799.48 in local Match funds (a total of $243,973.49 in expenditures). These funds
included FY 2020 administrative funds, as well as funds from prior years (FY 2019, 2018, and 2016).
Funds spent in FY 2020 were used to:
• Administer the HOME grant ($37,476.10 in FY 2020 funds);
• Provide homeownership assistance to two (2) low-income homebuyers ($45,000 in FY 2018
funds);
• Acquire one (1) unit to be preserved as affordable rental housing ($145,000 in FY 2018 funds);
• Provide tenant-based rental assistance to 12 low-income renter households ($6,580.32 in FY
2016 funds, $70,617.59 in FY 2018 funds, and $19,299.48 in Match funds); and
• Provide homeownership assistance to five (5) low-income homebuyers ($84,500 in FY 2019
funds and $25,500 in Match funds).
Annual Action Plan
FY 2022-2023
5
The HOME Consortium strives to operate its HOME program in a timely manner and in accordance with
applicable regulations and match requirements.
Summary of Citizen Participation Process and consultation process
Developing the Annual Action Plan includes receiving requests for HOME funding from local agencies
and organizations; review of funding applications and development of funding recommendations by the
Orange County Local Government Affordable Housing Collaborative (the Collaborative), which consists
of one (1) elected official from each of the governing boards of Orange County, the Town of Carrboro,
Town of Chapel Hill, and Town of Hillsborough; soliciting resident input on those funding
recommendations; and drafting the Annual Action Plan to reflect final funding decisions and funded
activities for the upcoming program year. All HOME-funded activities benefit low- and moderate-income
residents of Orange County.
Orange County has an approved Citizen Participation Plan, as required by HUD, which is available on the
Orange County Department of Housing and Community Development website
(www.orangecountync.gov/Housing) or in hard copy upon request. The County has abided by its Citizen
Participation Plan in the preparation and development of the FY 2022-2023 Annual Action Plan.
The Orange County HOME Consortium solicited applications for the FY 2022-2023 HOME program in
December of 2021, and applications were due on February 25, 2022. On March 3, 2022, the
Collaborative met to review the applications received and develop a funding plan to be approved by
each of the governing boards of the four (4) member jurisdictions of the Consortium. In reviewing
applications and making awards for the 2022-2023 Orange County HOME Program, the stakeholder
input gathered during the Consolidated Planning process and the priorities and goals ultimately
identified in the 2020-2025 Consolidated Plan were considered.
The Consortium’s funding plan was the basis for drafting the FY 2022-2023 Annual Action Plan. The draft
Annual Action Plan was posted to the County’s website on March 30, 2022 and distributed electronically
to more than 100 stakeholders to solicit input and feedback.
The Consortium held a public hearing on the draft plan first on April 26, 2022 and again on June 7, 2022.
Public notice of the both hearings were made by email notification to known stakeholders,
advertisement in The Herald Sun and La Notícia (a Spanish language newspaper), social media posts, and
advertisement in the Orange County newsletter. At the public hearing, residents had the opportunity to
give their input and ideas on the proposed HOME-funded activities for FY 2022-2023.
Draft Annual Action Plan:
The draft FY 2022-2023 Annual Action Plan was on public display beginning Friday, April 1, 2022 through
Monday, May 2, 2022, a period of 31 days. The FY 2022-2023 Annual Action Plan was posted on the
Orange County Department of Housing and Community Development’s website
(www.orangecountync.gov/Housing) and hard copies were made available upon request at the
following locations:
Annual Action Plan
FY 2022-2023
6
• Orange County Housing and Community Development Department, 300 W. Tryon Street,
Hillsborough, NC 27278;
• Orange County Housing and Community Development Department, 2501 Homestead Road,
Chapel Hill, NC 27516;
• Town of Carrboro Town Hall, 301 W Main Street, Carrboro, NC 27510;
• Town of Chapel Hill Town Hall, 405 M.L.K. Jr Blvd, Chapel Hill, NC 27514; and
• Town of Hillsborough Town Hall, 101 E Orange St, Hillsborough, NC 27278.
Summary of public comments
Public comments received during the public hearing held on April 26, 2022 and during the public
comment period from April 1, 2022 to May 2, 2022 are summarized in section AP-12 Participation.
All comments were incorporated into on the FY 2022-2023 Annual Action Plan. [FINAL ANNUAL ACTION
PLAN WILL INCORPORATE ANY PUBLIC COMMENTS MADE ON JUNE 7, 2022]
Summary
The FY 2022-2023 Annual Action Plan for the Orange County HOME Consortium outlines which activities
the County will undertake using HOME funds during the program year beginning July 1, 2022 and ending
June 31, 2023. This is the County's third year of the 2020 Five-Year Consolidated Plan.
During the FY 2022-2023 program year, the Orange County HOME Consortium will receive the following
revenue:
• FY 2022-2023 HOME Funds: $443,498, less 10% administration costs = $399,148
• HOME Program Income: $ 13,306
• HOME Match: $ 99,787
Total: $512,241
During the FY 2022-2023 HOME program year, the Orange County HOME Consortium proposes to
address the following priority need categories from the 2020 Consolidated Plan:
• Housing for People Experiencing Homelessness: Provide affordable rental housing for
households experiencing homelessness.
o Priority Level: High
o Associated Goals: Rental Construction, Rental Assistance, Housing Rehabilitation/
Preservation, Grant Administration
• Housing for Low- and Moderate-Income Households: Provide affordable housing (both rental
and ownership) for households with moderate and low incomes, especially those with extremely
low incomes.
o Priority Level: High
Annual Action Plan
FY 2022-2023
7
o Associated Goals: Rental Construction, Rental Assistance, Housing Rehabilitation/
Preservation, Home Ownership Construction, Home Buyer Assistance, Grant
Administration
PR-05 Lead & Responsible Agencies
Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency Orange County, NC
HOME Administrator Orange County, NC Department of Housing and
Community Development
Table 1 – Responsible Agencies
Consolidated Plan Public Contact Information
Corey Root, Housing Director, Orange County
Phone: 919-245-2490
Email: croot@orangecountync.gov
Office Address: 300 W. Tryon Street, Hillsborough, NC 27278
Mailing Address: PO Box 8181, Hillsborough, NC 27278
Annual Action Plan
FY 2022-2023
8
AP-10 Consultation
Introduction
Consultation with community stakeholders was a critical component in the development of the 2020-
2025 Consolidated Plan. Consultation helped the Orange County HOME Consortium identify and
prioritize community needs, develop strategies, and coordinate subsequent action plans. This process
also facilitated information sharing regarding community resources and promotes coordination within
the Consortium and its member jurisdictions.
During development of the Consolidated Plan in early 2020, the Consortium consulted with social
services agencies, service providers, community-based organizations, housing providers, local
government agencies and boards, neighborhood leaders, and elected officials. Two (2) questionnaires
were created and distributed to both residents and stakeholders to help identify needs, gaps, and
priorities for the next five years. The resident questionnaire was available online in three (3) languages
(English, Spanish, and Burmese) and in hard copy in four (4) languages (English, Spanish, Burmese, and
Karen). Input from a series of in-person and online meetings as well as the questionnaires were used in
the development of the strategies and priorities detailed in the Consolidated Plan.
In developing the FY 2022-2023 Annual Action Plan and making funding awards for the 2022-2023
Orange County HOME Program, the stakeholder input gathered during the Consolidated Planning
process and the priorities and goals ultimately identified in the 2020-2025 Consolidated Plan were
considered. The Orange County Local Government Affordable Housing Collaborative (the
Collaborative), which consists of one (1) elected official from each of the governing boards of Orange
County, the Town of Carrboro, Town of Chapel Hill, and Town of Hillsborough, was the key entity
consulted on funding recommendations for the FY 2022-2023 HOME Program and thereby the
development of the FY 2022-2023 Annual Action Plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
Orange County works with the following agencies to enhance coordination:
• Orange County Housing Authority: Housed within the Department of Housing and Community
Development, the Housing Authority operates the Section 8 Housing Choice Voucher Program
for Orange County.
• Town of Chapel Hill Public Housing and Affordable Housing and Community Connections
Departments: The Town of Chapel Hill manages public housing communities in Chapel Hill.
• Orange County Partnership to End Homelessness (OCPEH): Housed within the Department of
Housing and Community Development, OCPEH acts as the Continuum of Care (CoC) lead for
Orange County and coordinates among local governments and service providers (including those
providing health services) to meet the housing and services needs of housing insecure Orange
County residents.
Annual Action Plan
FY 2022-2023
9
• Social Services Agencies: The County provides funds to improve services to low- and moderate-
income people.
• Housing Providers: The County provides funds to rehabilitate and develop affordable housing
and provide housing options for low- and moderate-income households.
Each year, as part of the HOME and CDBG application planning process, local agencies and organizations
are invited to submit proposals for HOME and CDBG funds for eligible activities. These groups
participate in the planning process by attending informational meetings, receiving technical assistance
from the Consortium, and attending public hearings. The outreach process facilitates communication
around affordable housing in Orange County and how public and private agencies and organizations can
help address the most urgent needs.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Orange County HOME Consortium coordinates extensively with the Orange County Partnership to
End Homelessness (OCPEH) that serves as the Continuum of Care (CoC) for Orange County. The four (4)
jurisdictions participating in the Orange County HOME Consortium – Orange County and the Towns of
Chapel Hill, Hillsborough and Carrboro – fund OCPEH, sharing costs based on population. Elected
officials from each jurisdiction serve on the CoC board, and staff from the two jurisdictions that have
Public Housing Authorities also have ex officio board seats with full voting privileges. In this way, the
jurisdictions direct all efforts to end homelessness, including funding decisions and policy priorities.
OCPEH staff meet weekly with Orange County Housing and Community Development staff, and are co-
located in this department. OCPEH staff meet regularly with all jurisdiction staff, and present annually to
the four elected boards on the work of OCPEH. Starting in 2016, OCPEH created a system map and gaps
analysis of homeless services in Orange County, and has updated this document annually with the latest
update issued December 2021. OCPEH staff also serve with staff from the four jurisdictions on the
Orange County Affordable Housing Coalition, a group of affordable housing developers, funders,
advocates, and staff seeking to collaboratively increase affordable housing units in Orange County.
OCPEH staff contribute information and ideas to the Consolidated Plan and to the Annual Action Plan
updates.
OCPEH leads efforts, in conjunction with the HOME Consortium, to end homelessness in Orange County.
OCPEH directs the work of the bi-annual Plan to End Homelessness and ongoing coordination among
service providers through seven monthly standing meetings. In addition to the CoC board, HOME
Consortium members participate regularly in these CoC workgroups, including care coordination using a
by-name list.
OCPEH operates coordinated entry for people in housing crisis by directing people to appropriate
resources including homelessness diversion, shelter/emergency response referrals, and permanent
housing resources. Coordinated entry prioritizes permanent supportive housing for people experiencing
chronic homelessness. OCPEH has a standing monthly meeting with veteran service providers to
Annual Action Plan
FY 2022-2023
10
particularly address ending veteran homelessness, including care coordination using a veterans-only by-
name list. As part of the gaps analysis, OCPEH seeks to increase the quality and availability of Rapid
Rehousing for all people experiencing homelessness, including families. OCPEH coordinates the annual
Point-in-Time count in conjunction with HOME Consortium members, and has not found
unaccompanied youth in any year. OCPEH works closely with youth services providers and LGBTQ
service providers and advocates to ensure no youth are going uncounted. One of the current system
gaps is a youth homeless program to serve youth experiencing homelessness. Overall, OCPEH
coordinates with HOME Consortium members to continue to fill system gaps and make updates the
homeless gaps analysis.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
HOME Consortium members serve on the OCPEH Leadership Team, the CoC board that determines ESG
allocations each year. HOME Consortium members also serve on the CoC Project Review Committee
that determines program performance standards, evaluates program outcomes, crafts funding
priorities, and creates recommendations for CoC and ESG funding for Leadership Team approval. Project
Review Committee members look at program data each quarter to keep eyes on program outcomes and
help with funding decision-making during application periods. The Project Review Committee
determines funding policies and procedures annually during the CoC and ESG grant competitions. The
CoC contracts with the statewide Coalition to End Homelessness to serve as HMIS lead, and administers
HMIS in consultation with the Leadership Team, as CoC board, inclusive of HOME Consortium members.
In 2016-2017 the Orange County Partnership to End Homelessness (OCPEH) gathered people with lived
experience of homelessness, homeless service providers, community leaders, and state homeless
experts to map the homeless service system in Orange County. This process created the Orange County
homeless system map and the homeless system gaps analysis. OCPEH staff typically update the gaps
analysis each year; the last update was completed in December 2021.
Annual Action Plan
FY 2022-2023
11
Agencies, groups, organizations and others who participated in the process and consultations
1 Agency/Group/Organization Habitat for Humanity of Orange
County
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Habitat for Humanity of Orange
County applied for FY 2022-2023
HOME funds.
2 Agency/Group/Organization EmPOWERment, INC.
Agency/Group/Organization Type Housing
Services - Housing
Services - Employment
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
EmPOWERment, Inc. applied for FY
2022-2023 HOME funds.
3 Agency/Group/Organization Community Empowerment Fund
Agency/Group/Organization Type Services - Housing
Services - Employment
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Community Empowerment Fund
applied for FY 2022-2023 HOME funds.
4 Agency/Group/Organization Rebuilding Together of the Triangle
Agency/Group/Organization Type Housing
Services - Housing
Services - Rehabilitation
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Annual Action Plan
FY 2022-2023
12
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Rebuilding Together of the Triangle
applied for FY 2022-2023 HOME funds.
5 Agency/Group/Organization Gateway Village
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Gateway Village applied for FY 2022-
2023 HOME funds.
6 Agency/Group/Organization Orange County Partnership to End
Homelessness
Agency/Group/Organization Type Services-homeless
Other government - County
Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically
homeless
Homeless Needs - Families with
children
Homelessness Needs - Veterans
Homelessness Needs -
Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
OCPEH was consulted to ascertain the
current, most pressing needs of
people experiencing homelessness in
the community.
Table 2 – Agencies, groups, organizations who participated
Annual Action Plan
FY 2022-2023
13
Identify any Agency Types not consulted and provide rationale for not consulting
All Agency Types were consulted in the development of the 2020-2025 Consolidated Plan, which lays out
the goals and strategies upon which this Annual Action Plan is based.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your
Strategic Plan overlap with
the goals of each plan?
Continuum of Care Orange County Partnership to End
Homelessness The goals are compatible.
Table 3 – Other local / regional / federal planning efforts
Narrative
The Orange County HOME Consortium is a cooperative venture of Orange County and the Towns of
Carrboro, Chapel Hill, and Hillsborough. There is an excellent working relationship between all the
jurisdictions. In addition, there is an excellent rapport with the Continuum of Care and its member
organizations.
AP-12 Participation
Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
The FY 2022-2023 Annual Action Plan has many components that include citizen participation. These
components included: soliciting applications for funding from local agencies and organizations; meeting
with agencies/organizations to provide technical assistance on how to complete the HOME application;
review of applications by elected officials from the County and the Towns (the Local Government
Affordable Housing Collaborative), and two public hearings on the proposed funding plan for FY 2022-
2023 HOME funds and draft Annual Action Plan. All public comments received during the public
comment period, running from April 1 through May 2, 2022, and at both public hearings on April 26,
2022 and June 7, 2022 are included in the Annual Action Plan.
Annual Action Plan
FY 2022-2023
14
Citizen Participation Outreach
1) Newspaper Ad
Mode of Outreach: Newspaper Ad
Target of Outreach: Minorities; Non-English Speaking: Spanish; Non-targeted/broad community
Summary of response/attendance: No responses received
Summary of comments received: No comments received
Summary of comments not accepted and reasons: N/A
URL (If applicable): N/A
2) Public Hearing
Mode of Outreach: Public Hearings
Target of Outreach: Minorities; Non-English Speaking: Spanish; Persons with disabilities; Non-targeted/broad
community; Residents of Public and Assisted Housing, Relevant local agencies and organizations
Summary of response/attendance: One member of the public signed up to speak, no other comments
received.
Summary of comments received: Douglas Call, of Habitat for Humanity, said his organization helps
homeowners with down payments. He said these down payments are getting larger and larger due to the
increase in values. He said in FY17 they were given $285,000 and they helped twelve families. He said that in
FY20 there was less money available at $131,000, and that helped six families. He said that last year, $450,000
was allocated to help fifteen families at $30,000 each. He said they have nineteen homes they plan to close on
this year. He said they hope to serve affordable housing community as much as possible. He said that it will
allow only $7,000 for each family. He said they had requested $475,000 but these requests were made before
the conflict in Ukraine. He said there are a lot of changes in the amount of money that is allocated from
federal dollars. He said he was here to give details on how they use the funding and if further monies become
available, he will return to make a request to add to that amount. He said that some homes built in
Hillsborough that were assessing for $180,000 3-4 years ago are now assessing at $300,000.
Any comments received at the June 7, 2022 public hearing will be placed here.
Summary of comments not accepted and reasons: All comments were accepted and incorporated into the
Annual Action Plan.
URL (If applicable): http://orangecountync.gov/967/Meeting-Videos
3) Internet Outreach
Mode of Outreach: Internet Outreach
Target of Outreach: Minorities; Non-English Speaking: Spanish, Burmese, Karen; Persons with disabilities;
Non-targeted/broad community; Residents of Public and Assisted Housing; Relevant local agencies and
organizations
Summary of response/attendance: N/A
Summary of comments received: No comments received.
Summary of comments not accepted and reasons: N/A.
URL (If applicable): http://orangecountync.gov/2336/HOME-Program
Table 4 – Citizen Participation Outreach
Annual Action Plan
FY 2022-2023
15
AP-15 Expected Resources
Introduction
The Orange County HOME Consortium will receive $443,498 in 2022 HOME funds, $99,787 in HOME
Match funds, and $13,306 in HOME Program Income for the FY 2022-2023 program year. The program
year is from July 1, 2022 through June 31, 2023.
Anticipated Resources
Program Source
of
Funds
Uses of
Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public
-
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction
for
ownership
TBRA $443,498 $13,306 0
$456,804
(not
including
match) $784,098
The
Orange
County
HOME
Consortium
will receive
$443,498
in annual
allocation
plus
$13,306 in
program
income
Table 2 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local
funds), including a description of how matching requirements will be satisfied
The Orange County HOME Consortium uses cash as the local Match for HOME funds. The estimated
Match contribution for FY 2022-2023 is $99,787.
In addition, Orange County leverages other funds from a variety of sources to address the needs
identified in the plan, including but not limited to:
• Home Repair and Rehabilitation: Orange County has received funds for home repair and
rehabilitation under the North Carolina Housing Finance Agency's 2021 Urgent Repair Program
($100,000) and 2020 Essential Single-Family Rehabilitation Loan Pool program ($190,000).
• Emergency Housing Assistance: Orange County leverages local funds from the County and
Annual Action Plan
FY 2022-2023
16
Towns, as well as CDBG and CDBG-CV funds from Chapel Hill and CDBG-CV funds awarded by
the North Carolina Department of Commerce to the Towns of Hillsborough, Carrboro, and
Orange County, to operate the Emergency Housing Assistance (EHA) program. EHA provides
financial assistance for eviction and homelessness prevention through emergency rent,
mortgage, and utility payments, as well as security deposits, application fees, and other costs to
help households experiencing homelessness move in to housing.
• Rapid Rehousing Program: Orange County uses HOME funds as well as ESG and ESG-CV funds
from the North Carolina Department of Health and Human Services to operate a Rapid
Rehousing program that provides short- to mid-term rental assistance, depending on the
tenant's needs, to people experiencing homelessness, through the local Continuum of Care
(CoC).
• Other Local Funds for Affordable Housing: A variety of other local funding sources are used for
affordable housing activities, including: Outside Agency/Human Services Funding, Carrboro
Affordable Housing Fund, Chapel Hill Affordable Housing Development Reserve, Chapel Hill
Affordable Housing Fund, and Chapel Hill Affordable Housing Bond.
If appropriate, describe publicly owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Some of the Consortium's member jurisdictions own surplus land and regularly evaluate their inventory
to identify sites suitable for affordable housing activities, including the Town of Chapel Hill's public
housing communities. All member jurisdictions actively collaborate with private and public entities to
assist them in acquiring property for projects that address the needs identified in this plan. For example,
the jurisdictions are involved in the Northside Neighborhood Initiative, a land bank in historically black
neighborhoods in Chapel Hill and Carrboro that is funded in part by the University of North Carolina, the
Center for Community Self-Help, and the Oak Foundation. The Town of Chapel Hill has one affordable
housing development project on Town-owned land expected to begin construction in summer 2022 and
two other projects on Town-land expected to receive zoning entitlements to develop or redevelop
affordable housing in spring 2022.
Discussion
Although there are limited resources available to address the needs identified in the Consolidated Plan,
the Consortium member jurisdictions are continuously collaborating to maximize what resources are
available and develop new ones.
Annual Action Plan
FY 2022-2023
17
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal
Outcome
Indicator
1 Home Buyer
Assistance
2022 2027 Affordable
Housing
Orange
County
Down
payment
assistance
$257,241 Direct
Financial
Assistance to
Estimated 26
Homebuyers
2 Rental Acquisition 2022 2027 Affordable
Housing
Homeless
Non-
Homeless
Special
Needs
Carrboro Affordable
housing
acquisition
$105,000 1 rental unit
acquired
3 Housing
Rehabilitation/
Preservation
2022 2027 Affordable
Housing
Non-
Homeless
Special
Needs
Orange
County
Affordable
housing
preservation
$150,000 Rental units
rehabilitated:
2 Units
Table 3 – Goals Summary
Goal Descriptions
1 Goal Name Home Buyer Assistance
Goal Description Provide direct assistance to buyers to help them purchase affordable homes.
2 Goal Name Rental Acquisition
Goal Description Purchase of rental unit affordable to people with low incomes
3 Goal Name Housing Rehabilitation/Preservation
Goal Description Repair and reconstruction of existing owned housing.
Annual Action Plan
FY 2022-2023
18
AP-35 Projects
Introduction
The Orange County HOME Consortium proposes to undertake the following activities with FY 2022-2023
HOME funds:
# Project Name
1 Habitat for Humanity – Homebuyer Assistance
2 Community Empowerment Fund – Homebuyer Assistance
3 EmPOWERment – Rental Acquisition
4 Rebuilding Together of the Triangle - Homeowner Rehabilitation/Reconstruction
5 Administration – 2022
Table 4 – Project Information
Annual Action Plan
FY 2022-2023
19
AP-38 Project Summary
Project Summary Information
1 Project Name Habitat for Humanity – Homebuyer Assistance
Target Area County-wide
Goals Supported Home Buyer Assistance
Needs Addressed Housing for Low- and Moderate-Income Households
Funding HOME: $134,661 Local Match: $32,579 Total: $167,241
Description Provide assistance to an estimated 6 low-income households for
the purchase of affordable homes.
Target Date 12/31/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
5 households at 30% - 50% AMI and 1 household at 50% - 80% AMI
Location Description 118 Hill Street, Hillsborough; 307 N Roberson Street, Chapel Hill;
2200 Homestead Road, Chapel Hill
Planned Activities Down payment assistance
2 Project Name Community Empowerment Fund – Homebuyer Assistance
Target Area County-wide
Goals Supported Home Buyer Assistance
Needs Addressed Housing for Low- and Moderate-Income Households
Funding HOME: $72,468 Local Match: $17,532 Total: $90,000
Description Provide assistance to an estimated 20 low-income households for
the purchase of affordable homes.
Target Date 12/31/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
19 households at 30% - 50% AMI and 1 household at 50% - 80%
AMI
Location Description Locations to be determined
Planned Activities Down payment assistance
3 Project Name EmPOWERment - Rental Acquisition
Target Area Carrboro, NC
Annual Action Plan
FY 2022-2023
20
Goals Supported Rental Acquisition
Needs Addressed Housing for Low- and Moderate-Income Households
Funding HOME: $84,546 Local Match: $20,455 Total: $105,000
CHDO set aside $66,525
Description Provide funds to purchase 1 townhome in Carrboro
Target Date 7/1/2022
Estimate the number and
type of families that will
benefit from the proposed
activities
1 household at 60% or below AMI
Location Description Carrboro, NC
Planned Activities Rental Acquisition
4 Project Name Rebuilding Together of the Triangle - Homeowner
Rehabilitation/Reconstruction
Target Area Unincorporated Orange County
Goals Supported Housing Rehabilitation/Preservation
Needs Addressed Affordable housing preservation
Funding HOME: $120,779 Local Match: $29,221 Total: $150,000
Description Purchase of 2 mobile homes to replace existing units
Target Date 12/31/23
Estimate the number and
type of families that will
benefit from the proposed
activities
1 household at 30% - 50% AMI and 1 household at 50% - 80% AMI
Location Description Both project sites will be located on owner-occupied land outside
municipal jurisdictions that have an uninhabitable mobile home on
them.
Planned Activities Manufactured home replacement for two Orange County property
owners who are currently living in hazardous conditions due to
deteriorating manufactured housing units
5 Project Name Administration – 2022
Target Area County-wide
Annual Action Plan
FY 2022-2023
21
Goals Supported Home Buyer Assistance
Rental Construction
Housing Rehabilitation/Preservation
Needs Addressed Housing for People Experiencing Homelessness
Housing for Low- and Moderate-Income Households
Funding HOME: $44,350
Description Funds for administration of the HOME Program will be allocated to
the Orange County Housing and Community Development
Department. Total funds will equal 10% of the 2022 HOME award
of $443,498
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Administration will support HOME-funded housing activities.
Location Description N/A
Planned Activities Administration
Annual Action Plan
FY 2022-2023
22
AP-50 Geographic Distribution
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
The Orange County HOME Consortium relies on program partners to identify geographic areas of need
and direct assistance to those areas. For the FY 2022-2023 program, HOME funds will be directed
Geographic Distribution
Target Area Percentage of Funds
County-wide 100
Table 5 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The Consortium affirms the importance of affirmatively furthering fair housing, by investing resources
not only in low- and moderate-income areas, but creating housing opportunities for households with
lower incomes in more affluent areas of the county.
AP-55 Affordable Housing
Introduction
Orange County will use its HOME funds for direct homebuyer assistance, rental construction, and rental
acquisition. The one year goals for affordable housing in Orange County for FY 2022-2023 are as follows:
One Year Goals for the Number of Households to be Supported
Homeless 1
Non-Homeless 28
Special-Needs 0
Total 29
Table 6 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 2
Acquisition of Existing Units 27
Total 29
Table 7 - One Year Goals for Affordable Housing by Support Type
Annual Action Plan
FY 2022-2023
23
Discussion
Orange County will fund the following projects with the FY 2022-2023 HOME funds:
• HOME-22-01 – Habitat for Humanity – Homebuyer Assistance: Provide assistance to an
estimated 6 low-income households for the purchase of affordable homes. $475,000 was
requested and $167,241 was awarded.
• HOME-22-02 Community Empowerment Fund – Homebuyer Assistance: New down payment
assistance program for 20 households. $50,000 was requested and $90,000 was awarded.
Flexibility was given on serving less than 20 people if needed.
• HOME-22-03 – EmPOWERment, Inc. – Rental Acquisition: Provide funds to purchase 1
townhome in Carrboro. $105,000 was requested and $105,000 was awarded. CHDO set aside
$66,525.
• HOME-22-04 Rebuilding Together of the Triangle – Mobile Home Replacement: Purchase of 2
mobile homes to replace existing units. $150,000 was requested and $150,000 was awarded.
AP-60 Public Housing
Introduction
Public housing in Orange County is provided by two entities: the Orange County Housing Authority
(OCHA) and the Town of Chapel Hill’s Public Housing Department. Housed within the Orange County
Department of Housing and Community Development, OCHA has been allocated 648 Housing Choice
Vouchers (HCV, commonly known as Section 8), of which 564 are being actively administered. The OCHA
does not manage any public housing units. OCHA is overseen by a seven (7) member Board.
Actions planned during the next year to address the needs to public housing
The Orange County HOME Consortium is undertaking the following to address the needs of HCV holders:
providing homeownership assistance that can be paired with homeownership Housing Choice Vouchers
to transition renters to homeownership.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
OCHA does not own any public housing units. However, OCHA has HCV holder involvement on its Board
and encourages HCV holders to become homeowners.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
Annual Action Plan
FY 2022-2023
24
provided or other assistance
OCHA is not designated as troubled.
Discussion
Orange County lacks housing affordable to households with very low incomes. Rental assistance
programs like the HCV Program are essential in creating affordability for these households within the
private market. OCHA continues to engage landlords in order to create access to more units for HCV
holders, and works to maximize federal and local resources for housing access and stabilization.
AP-65 Homeless and Other Special Needs Activities
Introduction
The Orange County Partnership to End Homeless (OCPEH) coordinates the Orange County Continuum of
Care (CoC). The organization is jointly funded by four local governments: Orange County and the Towns
of Carrboro, Chapel Hill, and Hillsborough.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
OCPEH's HOME Committee (no relation to the HOME Investment Partnerships Program) consists of
about 20 housing and service providers that interact with people who are experiencing chronic and/or
particularly vulnerable to homelessness, many of whom have disabilities. Service providers involved
include nonprofits, DSS and other county departments, UNC Hospitals, veterans’ organizations, law
enforcement, private attorneys, and more. The Committee meets monthly to collaborate on finding
housing and services (e.g., medical, mental health, substance use, and legal services) for these people.
The CoC uses its Coordinated Entry system to assess people's needs, score their level of need, and
prioritize them for permanent supportive housing, and conducts street outreach program to reach
people who are living unsheltered. In January 2021, the Town of Chapel Hill allocated funding for a
fourth position for the street outreach program.
Addressing the emergency shelter and transitional housing needs of homeless persons
Orange County's only emergency shelter is run by the Inter-Faith Council for Social Service (IFC). IFC also
offers a transitional housing program for men. The Freedom House Recovery Center provides residential
mental health and substance abuse services for men, women, children, and families (in addition to
outpatient and crisis services), and there are several Oxford Houses in the County that provide
transitional housing for people in recovery from substance use disorder. The County does not have a
domestic violence shelter, but does have an emergency housing program run by the Compass Center.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
Annual Action Plan
FY 2022-2023
25
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
OCPEH identified Rapid Rehousing as a gap in need of increased funding and better alignment with best
practice (i.e., flexible, individualized mix of services, financial assistance, and housing navigation). In May
2020, OCPEH launched a Rapid Rehousing program (funded with HOME and state ESG) that works
through the CoC's HOME Committee to provide short- to mid-term rental assistance to the community's
most vulnerable people experiencing homelessness. The CoC also operates a Rapid Rehousing program
for veterans with state ESG money.
Service providers, such as IFC, Community Empowerment Fund (CEF), and Cardinal Innovations (the
LME/MCO for Orange County), provide case management services to clients experiencing homelessness
and can help connect them to housing. Orange County has also seen success in implementing a
homeless diversion program, and currently diverts about 25% of households presenting for a shelter bed
using a best-practice model that includes a strengths-based guided conversation with participants
exploring other safe places to stay plus flexible funding that can make this happen.
However, there is a great need for affordable housing units in the County, particularly subsidized,
income-based rental units that can be accessed by people experiencing or at risk of homelessness. This
gap presents a continuous challenge for connecting people experiencing homelessness with permanent
housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The CoC partners with UNC Hospitals and the Orange County Department of Social Services (DSS) Foster
Care division, and has developed discharge policies with local and regional institutions. The CoC also
assisted in the creation of the Outreach Court, now known as the Community Resource Court (CRC),
North Carolina’s first specialty court for people experiencing homelessness who are offered mental
health evaluations and treatment plans in lieu of going to jail for misdemeanor crimes. CRC is a
collaboration between the UNC Center for Excellence in Community Mental Health and the 15B District
Court Judge’s Office. Defendants are typically referred to CRC by their attorney or by the district
attorney’s office, although anyone is able to make a recommendation for a referral. Court requirements
include monthly attendance to a therapeutic court session and compliance with recommended mental
health or substance use treatment. Upon graduation from the court, the participant is given some type
of legal benefit such as dismissal of criminal charges.
Annual Action Plan
FY 2022-2023
26
The County, in partnership with the Towns, also administers the Emergency Housing Assistance program
for people who apply directly, come through Coordinated Entry (called the Orange County "Housing
Helpline"), or are referred by service providers and are experiencing housing insecurity. The fund can
assist with pay for rent, mortgage, and utility payments, security and utility deposits, and certain other
one-time expenses to help households at risk of, or currently experiencing, homelessness or to help
individuals remain stably housed.
AP-75 Barriers to Affordable Housing
Introduction
In 2020, the Orange County HOME Consortium worked with the Center for Urban and Regional Studies
at the University of North Carolina Chapel Hill to conduct an Analysis of Impediments to Fair Housing
Choice (AI). The AI includes an analysis of Orange County laws, regulations, and administrative policies,
procedures, and practices that affect the location, availability, and accessibility of housing. The AI also
includes an assessment of conditions, both public and private, that affect fair housing choice.
The AI identified the following impediments to fair housing:
• A lack of affordable housing has resulted in severe rent burdens among many renters,
especially those with low and moderate incomes. A majority of renters in the county are rent-
burdened—spending over 30% of household income toward rent and utilities; this figure
exceeds 85% for households earning below $35,000 and is still over half for households earning
$35,000–$49,999. Meanwhile, over 80% of households earning under $20,000 are severely rent-
burdened (meaning they pay over half their income toward rent and utilities), as are nearly 40%
of households earning $20,000–$34,999.
• African American and Hispanic residents face difficulties receiving conventional mortgage
loans. The denial rate for first-lien, conventional mortgages for African Americans is consistently
over four times that of Whites, and the denial rate for Hispanic households is between two and
four times that of Whites as well. The most common reasons for denial, as noted in the HMDA
data, are credit history for African Americans (33% of all denial reasons) and debt-to-income
ratio for Hispanic households (49% of all denial reasons).
• Based on the number of fair housing complaints filed, disabled persons face difficulties
accessing fair housing. Nearly half of all fair housing complaints filed in the 2010–2018 period
were filed due to discrimination based on disability. Given that the county’s population with a
disability is approximately 12,500, and that over a quarter of the elderly are also disabled, this is
a significant barrier to fair housing.
• There exists a lack of subsidized rental properties outside the Towns of Chapel Hill and
Carrboro. The only public housing in the county is located in Chapel Hill and Carrboro, and the
vast majority of other subsidized properties are located in either Chapel Hill or Carrboro. To that
end, six subsidized developments exist in Hillsborough, one exists in the Orange County portion
of Mebane, and only one subsidized property exists in unincorporated Orange County.
• Zoning throughout the county largely restricts the development of denser, more affordable
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FY 2022-2023
27
housing. Only a handful of areas in the county are zoned for moderately dense residential
development (over four lots or units per acre), and resident opposition can complicate or inhibit
the development of denser housing in those areas. Given the high cost of land in service-rich
neighborhoods of Chapel Hill and Carrboro, low-density zoning can prevent the construction of
affordable housing.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
Based on the impediments above, the AI makes the following recommendations. Details on these
recommendations are explained more fully in the AI.
• Seek more funds for subsidized housing. Low- and moderate-income households are
disproportionately rent-burdened, and recently, rents have increased faster than wages.
• Encourage development of some subsidized housing outside of Chapel Hill and Carrboro.
• Educate landlords, property managers, and other housing providers about fair housing law and
reasonable accommodation, especially as they pertain to persons with disabilities.
• Offer educational courses on mortgage lending and building credit scores that are geared
toward African American and Hispanic borrowers.
• Encourage cooperation and coordination between the affordable housing advisory boards in the
County.
• Explore funding options for a best-practices Rapid Rehousing program to serve homeless
individuals and families in Orange County.
• Identify ways to protect residents of mobile home parks who may be under threat of
displacement.
• Consider areas to strategically up-zone to promote the development of affordable housing.
AP-85 Other Actions
Introduction
The Orange County HOME Consortium has developed the following actions to address obstacles to
meeting underserved needs, foster affordable housing, reduce lead-based hazards, reduce the number
of families living in poverty, develop institutional structures, and enhance coordination between public
and private housing and social service agencies.
Actions planned to address obstacles to meeting underserved needs
Despite efforts by the County, Towns, and other affordable housing actors and service providers, there
remain significant obstacles to meeting the needs of underserved people and communities. The most
recent concern is the COVID-19 pandemic and its economic impacts, particularly for renter households
Annual Action Plan
FY 2022-2023
28
with lower incomes who are experiencing unprecedented job loss and housing instability.
One way the HOME Consortium worked to address this situation was by allocating local Match funds for
FY 2020-2021 to be used for tenant-based rental assistance through the County’s Rapid Rehousing
program, and, in FY 2021-2022, reallocating $114,000 in FY 2016 HOME funds for tenant-based rental
assistance through the Rapid Rehousing program as well.
The County also scaled up and secured significant federal and state funding (about $4 million in calendar
year 2020) for emergency housing assistance, both through the local Emergency Housing Assistance
program and the statewide HOPE program, to help stabilize households who are experiencing or at risk
of experiencing homelessness so they could lower their exposure to COVID-19 by having a safe, non-
congregate place to stay. In 2021, the County began using about $2.2 million in CDBG-CV funds secured
from the state to continue this work, and as well as additional funds that were allocated to Orange
County through the American Rescue Plan Act.
Actions planned to foster and maintain affordable housing
Using FY 2022-2023 HOME funds, the Consortium will help local nonprofit agencies undertake the
following projects to foster affordable housing:
• Habitat for Humanity – Homebuyer Assistance: Provide assistance to an estimated 5 low-
income households for the purchase of affordable homes;
• EmPOWERment – Rental Acquisition: Provide funds to purchase 1 townhome in Carrboro;
• Community Empowerment Fund: New down payment assistance program for 20 households;
and
• Rebuilding Together of the Triangle: Purchase of 2 mobile homes to replace existing units.
Actions planned to reduce lead-based paint hazards
The Consortium ensures that County rehabilitation staff and the contractors they work with are
knowledgeable and up-to-date on lead-based paint (LBP) requirements of all federal housing programs,
distributes information on LBP hazards to all households that participate in County housing programs,
conducts LBP inspections and assessments as necessary, and implements environmental control or
abatement measures for LBP hazards as applicable in all federally-funded projects. This strategy allows
Orange County to: be in full compliance with all applicable LBP regulations; control or reduce, to the
extent feasible, all LBP hazards in housing rehabilitated with federal funds; and reduce the number of
incidences of elevated blood lead levels in children.
Actions planned to reduce the number of poverty-level families
The Orange County Family Success Alliance (FSA), modeled after proven national programs such as the
Harlem Children’s Zone and the Promise Neighborhoods Institute, is founded on the understanding that
Annual Action Plan
FY 2022-2023
29
no one organization or individual can single-handedly change the way poverty harms our children and
our communities. FSA is dedicated to building a comprehensive system of engagement on education and
health, with built-in family and community support. It is staffed by the Orange County Health
Department and supported by work groups made up of staff members of participating advisory council
organizations. Initial funding for FSA was awarded by the Orange County Board of County
Commissioners through the Social Justice Fund.
FSA's 2019-2022 Strategic Plan outlines three goals: (1) children are healthy and prepared for school, (2)
children and youth are healthy and succeed in school, and (3) families, neighborhoods, and institutions
support the healthy development of children. These goals are approached through four strategic areas.
The first is family empowerment. Over the 2019-2022 period, FSA is evolving its current "navigator"
model, in which peer leaders build trusting relationships with families living in poverty, into a more
comprehensive family empowerment model that will bring families together to learn, build on strengths
and knowledge, and together work to better navigate systems and to uncover their personal and
collective power to affect systems change. The second strategic area is partnership. FSA collaborates
with cross-sector agencies to center parent expertise and priorities and aims to shift more power into
the hands of parents to co-create programs and initiatives in the community. The third area is systems
change, by involving community members whose lives are most directly and deeply affected by poverty
in leadership and decision making in order to dismantle institutionalized racism and other oppressive
systems. The final strategy area is foundational work. This means building internal infrastructure in FSA
to support strategic goals.
Actions planned to develop institutional structure
OCPEH has thoroughly analyzed the institutional structure and service delivery system for homelessness
in Orange County, identified ten gaps in the system, and calculated the costs of filling those gaps. OCPEH
has either identified existing programs and partners, or worked to set up the necessary infrastructure,
through which to fill most of these gaps, and some funding has already been secured. Of the estimated
$1.7 million yet to be secured, OCPEH has approached Orange County and the Towns of Carrboro,
Chapel Hill, and Hillsborough to ask each jurisdiction to contribute a portion of the funds. In addition to
filling the homeless system gaps, OCPEH also aims to improve existing projects and processes and
improve the quality of homeless service delivery.
AP-90 Program Specific Requirements
Introduction
The Orange County HOME Consortium receives an annual allocation of HOME funds. The questions
below related to the HOME program are applicable to the Consortium. Questions related to the CDBG
program are applicable only to the Town of Chapel Hill and are addressed separately in Chapel Hill’s
Annual Action Plan
FY 2022-2023
30
Annual Action Plan.
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
The Orange County HOME Consortium use general revenue funds as its local match for HOME funds.
Orange County also provides funds for additional administrative costs to operate the program above
the 10% allowable cost that may be pulled from the HOME award.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
HOME funds used for homeownership assistance require an Affordability Period based on the
amount of HOME assistance. The Orange County HOME Consortium will use resale provisions to
enforce the HOME Affordability Period for all homeownership projects, including those in which
direct assistance is provided to the buyer and homeownership unit development. Under the resale
provisions, if homebuyers assisted with HOME funds choose to sell their HOME-assisted property
within the HOME Affordability Period, they must sell to qualified low-income buyers and the resale
price will be determined according to a formula that ensures affordability to the new buyer and a
fair return on investment to the original HOME-assisted buyer.
The HOME Affordability Period for homeownership assistance is based on the level of assistance
provided to fund a unit or as direct assistance to a buyer (see the chart below). Direct assistance to
the homebuyer is defined as HOME funding that reduces the purchase price below fair market value
and includes any down payment or subordinate financing provided on behalf of the purchase. Direct
assistance does not include HOME funds provided to a developer to cover the unit production costs
that do not reduce the purchase price below fair market value.
HOME Funds Provided
to a unit or as direct assistance to buyer HOME Affordability Period
<$15,000
$15,000 – $40,000
>$40,000
5 years
10 years
15 years
Resale provisions are enforced through the use of a Deed of Restrictive Covenants signed by the
homebuyer at closing. The Deed of Restrictive Covenants will specify:
A. The length of the HOME Affordability Period (per the chart above);
B. The home must remain the owner’s principal residence throughout the HOME Affordability
Period; and
Annual Action Plan
FY 2022-2023
31
C. The conditions and obligations of the owner should the owner wish to sell before the end of the
HOME Affordability Period, including;
1. The owner must contact the Orange County HOME Consortium or its designated
representative in writing if intending to sell the home prior to the end of the HOME
Affordability Period;
2. The subsequent purchaser must be low-income as defined by HOME regulations, and
occupy the home as their primary residence for the remaining years of the HOME
Affordability Period (however, if the new purchaser receives HOME direct assistance,
the HOME Affordability Period will be re-set according to the amount of assistance
provided); and
3. The sales price must be affordable to the subsequent purchaser; affordable is defined as
limiting the Principal, Interest, Taxes and Insurance (PITI) amount to no more than 30%
of the new purchaser’s monthly income.
3. A description of the guidelines for resale or recapture that ensures the affordability of units
acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
Fair Return on Investment
The Consortium must ensure the owner receives a fair return on their investment and that the
home will continue to be affordable to a specific range of incomes. To calculate the fair return on
investment to the homeowner, the Consortium will:
A. Determine the amount of market appreciation, if any, realized over the ownership term by
calculating the difference between the initial appraised value at purchase and the current appraised
value at resale. This figure represents the basis for calculating the fair return on investment. In
declining markets, it is possible that the homeowner may not realize a return.
B. Multiply the basis by the Federal Housing Finance Agency’s Housing Price Index (HPI) to
determine the fair return to the homeowner:
https://www.fhfa.gov/DataTools/Tools/Pages/HPICalculator.aspx
To calculate the resale price to the next homebuyer, the Consortium will add the fair return on
investment to the homeowner to the original affordable price of the home at purchase by the
original buyer.
Example #1:
• Appraised (Fair Market) Value at Purchase: $210,000
• Affordable Price at Purchase: $190,000
• Appraised Value at Resale: $240,300
• Increase in Market Appreciation: $240,300 - $210,000 = $30,300
• Average Appreciation in the Raleigh-Durham MSA (per the HPI Calculator): 29.4%
• Fair Return on Investment: $30,300 x 0.294 = $8,908
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FY 2022-2023
32
• Resale Price: $190,000 + $8,908 = $198,908
Affordability to a Range of Buyers
The Consortium will ensure continued affordability to a range of buyers, particularly those whose
total household incomes range from 60 to 80% of area median income (AMI) as calculated by HUD
for the HOME Program. Sales price will be set such that the amount of principal, interest, taxes, and
insurance does not exceed 30% of the new buyer’s annual income.
In the event the resale price required to provide a fair return exceeds the affordability to a range of
LMI buyers, additional HOME funding will be provided to the subsequent buyer based on the level of
funds required to make the unit affordable.
Principal Residency Requirements
Households receiving HOME-funded homeownership assistance will be required to occupy the home
as their principal residence throughout the HOME Affordability Period.
In the event the original HOME-assisted homebuyer no longer occupies the unit as their principal
residence (i.e., the unit is rented or vacant), the homeowner will be in violation of the terms of the
HOME assistance. In cases of noncompliance, the Consortium will enforce the terms of the HOME
written agreement to require repayment of any outstanding HOME funds invested in the housing.
The amount subject to repayment is the total amount of HOME funds invested in the housing (i.e.,
any HOME development subsidy to the developer plus any HOME direct assistance provided to the
homebuyer) minus any HOME funds already repaid (i.e., payment of principal on a HOME loan).
Noncompliance with principal residency requirements by a homebuyer is not considered a transfer
and is not subject to resale provisions.
The Consortium will enforce these requirements through a HOME written agreement executed with
the organization receiving the HOME award for homeownership activity to protect its investment
and minimize its risk in HOME-assisted homebuyer projects in the event the homebuyer is in
noncompliance.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required
that will be used under 24 CFR 92.206(b), are as follows:
The Orange County HOME Consortium does not intend to refinance any existing debt for multifamily
housing that will be rehabilitated with HOME funds.
Discussion
The Market Analysis found that Orange County has high housing costs and insufficient units for low-
income households, particularly extremely low-income households earning below 30% AMI – only 5% of
Annual Action Plan
FY 2022-2023
33
rental units in the County are affordable to households at this income level. As such, the Consortium has
identified the need for tenant-based rental assistance, and has been using HOME funds and local Match
funds to fill this gap.
RESOLUTION
Authorizing the Submission of the FY23 Annual Action Plan and
FY23 Program Design for Orange County, North Carolina
BE IT RESOLVED, the Hillsborough Board of Commissioners as a member of the Orange County
HOME Consortium, that the Commissioners authorize the Town Manager to submit the Orange County
Annual Action Plan for FY23 to the U.S. Department of Housing and Urban Development, including all
understandings, assurances, and certifications required therein.
BE IT RESOLVED, by the Hillsborough Board of Commissioners, as a member of the Orange County
HOME Consortium, that the Commissioners approve the following activities for the FY23 HOME Program:
Homebuyer Assistance
Funds will be allocated to the Community Empowerment Fund ($90,000) and Orange County
Habitat for Humanity ($167,241) to provide down payment assistance for home ownership for an
estimated 26 households earning between thirty percent (30%) and eighty percent (80%) of the area
median income. (The final number of homebuyers assisted may be more or less than 26 and will depend on
homebuyer underwriting.)
(Requested amount: $525,000) $257,241
Housing Rehabilitation/Preservation
Funds will be allocated to Rebuilding Together of the Triangle to purchase replacement
manufactured homes for (2) two Orange County property owners who are currently living in hazardous
conditions due to deteriorating manufactured housing units. This funding will serve 1 household earning
between thirty percent (30%) and fifty percent (50%) of the area median income, and 1 household earning
between fifty percent (50%) and eighty percent (80%) of the area median income.
(Requested amount: $150,000) $150,000
Rental Acquisition
Funds will be allocated to EmPOWERment, Inc. for acquisition of one (1) rental unit in Carrboro.
Units will be leased to households earning less than sixty percent (60%) of the area median income.
(Requested amount: $105,000) $105,000
Program Administration $44,350
BE IT FURTHER RESOLVED that the Town Manager is hereby designated as the authorized representative
of the Town to act in connection with the submission of these plans, to act in connection with the HOME Program,
and to provide such additional information as may be required by the U.S. Department of Housing and Urban
Development.
Approved this 13th day of June 2022.
Jenn Weaver, Mayor
Town of Hillsborough
Attestation:
Sarah Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Memorandum of Understanding for the operation of the Partnership to End Homelessness
Attachments:
Draft Memorandum - redlined
Brief summary:
In 2008, the three towns and Orange County established the Partnership to End Homelessness through a
Memorandum of Understanding. The memorandum has been updated, as needed, over time. The Partnership has
taken on additional roles and responsibilities over the years and staff have been added. This revision provides
documentation of this expanded role and updates the funding share to reflect the 2020 Census figures.
Action requested:
Approve the attached amended interlocal agreement
ISSUE OVERVIEW
Background information and issue summary:
Over twelve years, the collaborative efforts for homeless prevention and housing stability have expanded from an
$80,000 effort to an $800,000 effort that requested $2.5 million of annual funding for FY23. Over $500,000 of this
funding is leveraged from outside sources. The requested updates to the Memorandum are necessary to reflect
these changes.
Financial impacts:
Staff recommendation and comments:
This agreement captures current activities but does not address future activities. Staff recommends a robust
collaborative discussion about homelessness services or housing stability throughout the county to look for
opportunities to develop a seamless program with transparent and appropriate oversight that is equitably funded.
For clerk’s use
AGENDA ITEM:
4.I
Consent
agenda
Regular
agenda
Closed
session
Memorandum of Understanding between Orange County and the
Towns of Chapel Hill, Carrboro, and Hillsborough:
Orange County Partnership to End Homelessness (OCPEH)
Whereas, in April 2008, the Orange County Board of Commissioners, Chapel Hill Town
Council, Carrboro Town Council Board of Aldermen, and Hillsborough Board of
Commissioners endorsed the Orange County 10-Year Plan to End Chronic Homelessness
and entered into a memorandum of understanding to fund and support the Plan’s
implementation by the Orange County Partnership to End Homelessness (OCPEH), and
Whereas, the Partnership has made significant progress in ending and preventing
homelessness in Orange County over the past thirteensix fourteen years, and
Whereas, the parties to this Memorandum came together and revised this Memorandum
of Understanding in 2015, and
Whereas, reflecting a combination of national best practices, national funding models,
and local experience, the Orange County 10-Year Plan to End Chronic Homelessness has
evolved to become an ongoing program, the Orange County Plan to End Homelessness,
and
Whereas, the role of the Partnership is to implement Orange County’s Plan to End
Homelessness, and serve as the Continuum of Care for Orange County, and
Whereas, the parties to this Memorandum understand the value of this work to each
jurisdiction and accordingly intend to continue to fund and support it, and
Whereas, the initial 10-Year Plan created a body called the Executive Team, now called
the Leadership Team, consisting of representatives appointed from each of the above
governmental partners and a cross-section of community representation, charged with
providing oversight and direction to the plan, and the parties to this Memorandum intend
for the Leadership Team to continue to perform this role, and
Whereas, the parties to this Memorandum intend to continue funding the Partnership’s
Homeless Programs CoordinatorManager and Housing Access Coordinator, and provide
partial funding for the Homeless Programs , whose Coordinator, all of whom have job
responsibilities have been outlined in a Job Description (Attachment A), and
Whereas, in order to implement the Plan, the Partnership is providing direct service
programs via pass-through funding from other sources, and
Whereas, the four elected appointees continue to recommend the creation of anand serve
on the OCPEH Executive Team, which shall consist of the four elected appointees, to
ensure that the interests of all four funding jurisdictions are consistently represented;
2
The parties to this Memorandum hereby clarify the roles and responsibilities of each
body as it relates to funding and oversight.
A. The Executive Team will:
1. Provide ongoing supervision of the CoordinatorHomeless Programs
Manager (HPM) through the County Manager by:
i. Conducting joint annual performance reviews of the Coordinator HPM
with the County Manager, after gathering input from the Chair of the
Leadership Team and others, as appropriate;
ii. Approving an annual work plan for the Coordinator HPM based on the
goals of the Plan, subject to final approval by the County Manager;
iii. Meeting with and reviewing the work plan with the Coordinator HPM
and the County Manager quarterly ;
iv. Participating in interviews for the hiring of the CoordinatorHPM;
v. Making recommendations to the County Manager regarding
performance concerns related to the CoordinatorHPM.
2. Operate its program on the same fiscal year as that operated by the Towns
and County.
3. Not have supervisory authority over any Town or County staff who may
be assigned to provide assistance to the Leadership Team or Executive
Team.
4. Meet quarterly, with staff support, to review progress under the annual
work plan.
B. Towns and tThe County will:
1. Provide office space and supplies for the use of the
CoordinatorPartnership staff as needed and available.
2. Provide staff assistance as needed to support the Executive Team and
Leadership Team subject to Town Manager and County Manager
direction.
3. Provide an annual appointment from the elected governing bodies to the
Leadership/Executive Team.
4. Assist with the annual implementation efforts of the Plan..
5. Continue to support the Partnership.
6. Determine tThe amount of funding to be provided by each partner will be
determined by utilizing a population-based formula based on the latest
3
Census data. Based upon the 20210 Census data, the percentage
contributions, subject to each jurisdiction’s approval, are as follows:
• Orange County 39.5%
• Town of Chapel Hill 39.741%
• Town of Carrboro 14.35%
• Town of Hillsborough 6.55%
7. Receive an annual report from the CoordinatorHPM.
8. Not be required or expected to continue funding the Coordinator
positionPartnership staff should the funding not be available through any
one or more of the other partners.
9. Not require or suggest the Coordinator HPM perform work on goals that
are not in her/his work plan for the Partnership.
C. The Plan is understood to be a living document that the Partnership will update
over time to reflect its accomplishments and the evolution of policies, evidence-
based practices, and funding.
D. This Memorandum supersedes the 201508 Memorandum of Understanding that
supported the Orange County 10-Year Plan to End Chronic Homelessness. It will
remain in effect for two years from the date of its adoption by all Parties. The
Memorandum will may be renewed for up to five additional two-year terms.
Revisions will be presented to the Executive Team for consideration, and
reviewed by Town and County staff, no later than the final quarterly meeting of
the Executive Team prior to expiration of the two year term. Any Party hereto
may withdraw from the Memorandum by providing written notice to every other
Party at least 12 months prior to the start of the fiscal year in which the Party
wishes to withdraw.
[SIGNATURES TO FOLLOW]
4
Wherefore the Parties hereto have set their hands and seals on the day and dates recorded
below.
ORANGE COUNTY
______________________________
Earl McKeeRenee Price, Chair
___________________
ATTEST
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that
________________________, personally came before me this day and acknowledged that
she is the Clerk to the Board of Commissioners for Orange County, North Carolina and
that by authority duly given and as the act of said County, the foregoing instrument was
signed in its name by the Chair of said Board of Commissioners and attested by her as
Clerk to said Board of Commissioners.
Witness my hand and official stamp or seal this _____ day of _____________, 20___.
______________________________
Notary Public
(Notary Seal)
My commission expires:______________
5
TOWN OF CHAPEL HILL
______________________________
Mark KleinschmidtPam Hemminger, Mayor
___________________
ATTEST
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that
________________________, personally came before me this day and acknowledged that
he/she is the Town Clerk for the Town of Chapel Hill, North Carolina and that by authority
duly given and as the act of said Town, the foregoing instrument was signed in its name by
the Mayor of the Town of Chapel Hill, NC and attested by her as Town Clerk for the Town
of Chapel Hill, NC.
Witness my hand and official stamp or seal this _____ day of _____________, 20___.
______________________________
Notary Public
(Notary Seal)
My commission expires:______________
6
TOWN OF CARRBORO
______________________________
Damon Seils Lydia Lavelle, Mayor
___________________
ATTEST
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that
________________________, personally came before me this day and acknowledged that
she is the Town Clerk for the Town of Carrboro, North Carolina and that by authority duly
given and as the act of said Town, the foregoing instrument was signed in its name by the
Mayor of the Town of Carrboro, NC and attested by her as Town Clerk for the Town of
Carrboro, NC.
Witness my hand and official stamp or seal this _____ day of _____________, 20___.
______________________________
Notary Public
(Notary Seal)
My commission expires:______________
7
TOWN OF HILLSBOROUGH
______________________________
Tom StevensJenn Weaver, Mayor
___________________
ATTEST
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that
________________________, personally came before me this day and acknowledged that
he/she is the Town Clerk for the Town of Hillsborough, North Carolina and that by
authority duly given and as the act of said Town, the foregoing instrument was signed in
its name by the Mayor of the Town of Hillsborough, NC and attested by her as Town Clerk
for the Town of Hillsborough, NC.
Witness my hand and official stamp or seal this _____ day of _____________, 20____.
______________________________
Notary Public
(Notary Seal)
My commission expires:______________
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Updated Street Standards document
Attachments:
1. Revised document
2. Resolution
Brief summary:
The street standards document was originally endorsed on July 28, 2014, to consolidate a variety of street design
related information. It’s been amended twice to add the traffic calming policy, private street standards, and
acceptance checklists.
Action requested:
Adopt the provided resolution endorsing this document.
ISSUE OVERVIEW
Background information and issue summary:
This revision reorganizes the document, brings in all amenity information from the Community Connectivity Plan
(scheduled to be replaced by the Comprehensive Sustainability Plan), and updates street lighting and pedestrian
infrastructure standards. The revision also adds guidance for radar “your speed” signs and enhanced pedestrian
warning signs. Lastly, the document ties the acceptance of streetlights in new developments to acceptance of the
streets within the development.
Financial impacts:
None
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
4.J
Consent
agenda
Regular
agenda
Closed
session
Town of Hillsborough
Street Manual
Endorsed: July 28, 2014
Amended: April 25, 2016 (Private Street standards & Traffic Calming Policy incorporated)
Nov. 8, 2021 (acceptance checklists added)
TABLE OF CONTENTS
Section 1 – Introduction & Background
1.1 INTRODUCTION 1
1.2 RELATED TOWN OF HILLSBOROUGH POLICIES 1
Town of Hillsborough Ordinances, Part II, Chapter 7 – Streets and Sidewalks 1
Town of Hillsborough Engineering Department Checklist for Approval and Acceptance
of Utilities Projects 2
Town of Hillsborough Unified Development Ordinance 2
Town of Hillsborough Traffic Calming Policy 2
1.3 RELATED NCDOT POLICIES 2
NCDOT Roadway Design Manual 2
NCDOT Policies & Procedures for Accommodating Utilities on Highway Rights-of-Way 3
NCDOT Bridge Policy 3
NCDOT Guidelines for Agreement Process and Reimbursement to NCDOT by
Municipality/Developer 3
NCDOT Guidelines for Planting Within Highway Right-of-Way 3
NCDOT Manual for Construction Layout 3
NCDOT Municipal/Developer Submittals Guidelines for Plan Reviews and Encroachments 4
NCDOT Policy on Street and Driveway Access to North Carolina Highways 4
NCDOT Traditional Neighborhood Development Street Design Guidelines 4
NCDOT Best Management Practices for Construction and Maintenance Activities 5
NCDOT Complete Streets Planning and Design Guidelines 5
NCDOT Standard Specifications and Provisions 5
NCDOT Roadway Standard Drawings 5
1.4 RELATED TRANSPORTATION PLANS 5
Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO)
Metropolitan Transportation Plan 6
DCHC MPO Transportation Improvement Program & North Carolina Statewide
Transportation Improvement Program 6
DCHC MPO Collector Street Plan 6
Town of Hillsborough Community Connectivity Plan 6
Town of Hillsborough Churton Street Corridor Strategic Plan 7
Town of Hillsborough US 70/Cornelius Street Corridor Strategic Plan 7
Town of Hillsborough Downtown Access Study 7
Town of Hillsborough Downtown Parking Study 8
Town of Hillsborough Downtown Appearance Improvements Plan 8
Town of Hillsborough Wayfinding Signage Plan 8
Section 2 – Approval Process 9
2.1 APPROVAL PROCESS 9
Process Flowchart 9
Traffic Impact Analysis (TIA) 10
Design Standard Waivers 11
Construction Inspection 11
Responsibility for Maintenance 11
Coordination with NCDOT 11
Dedication of Streets to Town 11
2.2 Public Street or Sidewalk Acceptance Checklist 12
Section 3 – Roadway Classification & Design Elements
3.1 ROADWAY CLASSIFICATIONS 16
Residential Local 16
Residential Collector 16
Commercial/Industrial Local 17
Commercial/Industrial Collector 17
Two-lane Arterial 17
Multi-lane Boulevard 18
Map of Existing Roadway Classifications 19
Cross-sections and Dimensional Requirements
Residential Local Street with Curb & Gutter 20
Residential Local Street without Curb & Gutter 21
Residential Collector Street with Curb & Gutter 22
Residential Collector Street without Curb & Gutter 23
Commercial/Industrial Local Street 24
Commercial/Industrial Collector Street 25
Two-lane Arterial Street with Curb & Gutter 26
Two-lane Arterial Street without Curb & Gutter 27
Multi-lane Boulevard 28
3.2 ROADWAY DESIGN ELEMENTS 29
Motor Vehicle Travel Lanes 29
Bicycle Lanes 29
Parking Lanes 30
Left-turn Lanes 30
Right-turn Lanes 31
Intersection Curb Radius & Approach Angle 32
Roundabouts 32
Bridges & Culverts 34
Driveways & Access Management 34
Curbs & Gutters 34
Drainage Swales 35
Street Trees 35
Street Lighting 36
Signage & Street Naming 36
Utilities 37
Signals 37
Street Spacing and Layout 37
Traffic Calming 37
Right-of-Way 37
Special Considerations when Retrofitting Existing Streets 38
Private Streets 38
Section 4 - Pedestrian and Bicycle Paths
4.1 Pedestrian and Bicycle Paths 40
Sidewalks 40
Sidewalk Design Standards 40
ADA Requirements for sidewalks, shared-use paths, and curb cuts 40
Handrails 41
Crosswalks 43
Greenways 44
Shared-use Paths 45
4.2 Public Greenway Acceptance Checklist 46
Section 5 – Amenities
5.1 Street and Park Amenities 49
Benches and Trashcans 49
Dog Waste Containers 49
Bicycle Racks 50
Fencing 50
Picnic Tables 50
Appendix A – PRIVATE ROAD STANDARDS
Appendix B – TRAFFIC CALMING POLICY
Appendix C – MUTCD STREET SIGN REQUIREMENTS
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1.1 INTRODUCTION
This document has been developed to provide basic standards for the design of new streets within the
Town of Hillsborough and the Town’s planning jurisdiction, as well as for improvements to existing
streets. Sections 1.2 and 1.3 provide information and links to relevant policies, standards, and
requirements that have been previously developed by the Town of Hillsborough (1.2) and North Carolina
Department of Transportation (1.3). This Street Design Standards document is not intended to replace
these existing policies, but rather to supplement them. Section 1.4 provides information and links to a
variety of adopted transportation plans that impact the street system in the Town of Hillsborough—
these plans contain important information about proposed improvements.
Section 32.1 provides information on the process for approving street designs and dedication of streets
and sidewalks to the townas well as other procedural concerns. In Section 23.1, a roadway classification
system is defined that categorizes all streets in the Town into one of six categories. Standard cross-
sections are provided for each category, including several categories with multiple optional cross-
sections. Section 23.2 provides more detailed information on individual design elements of the
transportation system, such as roadway lanes, sidewalks, lighting, and landscaping. Section 3.1 provides
information on the process for approving street designs as well as other procedural concerns. Section 4
provides requirements for non-motorized travel and a checklist for greenway dedication.
In any cases of conflict between this document and the Unified Development Ordinance or Town Code
of the Town of Hillsborough, the Unified Development Ordinance or Town Code shall have precedence.
The standards defined in this document are drawn from many sources but are most prominently based
on the NCDOT Complete Streets Planning and Design Guidelines. The document was prepared by the
Triangle J Council of Governments under contract to the Town of Hillsborough. The document was
adopted by the Hillsborough Board of Commissioners on July 28, 2014.
1.2 RELATED TOWN OF HILLSBOROUGH POLICIESREQUIREMENTS
The Town of Hillsborough has several existing policies requirements related to the design and
construction of streets that are found within other ordinances and documents. These policies
requirements are important to consider in relation to the information contained within this document.
Links are provided to each of these resources.
It is important to note that the information in this Roadway Design Standards document is intended to
supplement the information found in these other policies and resources, not to replace them. Please
refer to each of these documents as needed.
Town of Hillsborough Code of Ordinances, Part II, Chapter 7 – Streets and Sidewalks
Chapter 7 of the Town Code contains policies related to the construction on and maintenance of streets
and sidewalks. In addition, Appendix A of Chapter 7 provides detailed information on the Town’s Street
Construction Standard Specifications.
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This document can be found online at
https://www.municode.com/library/nc/hillsborough/codes/code_of_ordinances .
Town of Hillsborough Engineering Department Checklist for Approval and Acceptance of Utilities
Projects
This document provides a checklist of items that must be completed before the Town will accept the
dedication of a utility system to the Town by a developer/contractor. The document outlines activities
that must occur before, during, and after construction, as well as at the end of the warranty period, and
on multiple-phase projects. The most recent version of the checklist can be found at.
https://assets.hillsboroughnc.gov/media/documents/public/developerengineer-checklist-for-projects-
involving-water-and-sewer-utilities.pdf
Town of Hillsborough Unified Development Ordinance
The Unified Development Ordinance contains numerous policies related to the development of the
street system.
The Unified Development Ordinance can be found online at
https://www.hillsboroughnc.gov/government/departments-and-divisions/planning/unified-
development-ordinance.
Town of Hillsborough Traffic Calming Policy
The Town has established this policy to govern the use of traffic calming measures that are intended to
reduce speeding, excessive traffic volumes, improve dangerous intersections, or address other public
safety concerns.
The policy can be found in Appendix B at the end of this document.
1.3 RELATED NCDOT POLICIES
The following policies are used by the North Carolina Department of Transportation to regulate the
design and construction of roads that are on the state road system or are intended to be dedicated to
the state in the future. Several Town of Hillsborough policies also reference these state policies. These
and other NCDOT policies can be found online at
https://connect.ncdot.gov/projects/Roadway/Pages/Guidelines--Standards.aspx.
NCDOT Roadway Design Manual
The Roadway Design Manual provides standards and guidelines for roadway design on state-owned
roads. The standards are based on factors such as design speed, functional classification, traffic volumes,
and terrain classifications, and the manual provides additional guidance regarding cost reduction
measures, selection of an appropriate cross-section, appropriate slopes and drainage, lane width,
shoulder design, clear zones and other similar features/issues. The manual is updated frequently, and
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information on updates can be found at the website listed above. This manual incorporates standards
from the AASHTO Green Book of 2011. All state roadway projects must conform with this manual or
seek a design exception.
https://connect.ncdot.gov/projects/Roadway/pages/roadway-design-manual.aspx
NCDOT Policies & Procedures for Accommodating Utilities on Highway Rights-of-Way
This document contains the policies for working with utilities in state highway rights-of-way, including
sections on encroachment agreements, utilities in freeway rights-of-way, pipelines, overhead power and
communication lines, underground electric power and communication lines, plowed-in cable, lighting,
utilities located on or near highway structures, and utility agreements. The document contains a section
specifically dealing with residential subdivision streets (beginning on Page 81).
https://connect.ncdot.gov/municipalities/Utilities/UtilitiesDocuments/20210301%20NCDOT%20UAM%2
0Ver%201-1.pdf
NCDOT Bridge Policy
The bridge policy establishes the controlling design elements of new and reconstructed bridges on the
state-owned highway system. The primary factors governing the design of the bridge are functional
classification, traffic volume, design speed, safety/crash history, and bicycle/pedestrian elements. Box
culverts are not considered part of this policy.
https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Bridge%20Polic
y.pdf
NCDOT Guidelines for Agreement Process and Reimbursement to NCDOT by Municipality/Developer
This document provides guidance on the process for incorporating changes into current NCDOT
construction projects to accommodate proposed development. Any additional cost that results is borne
by the developer.
https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Guideline%20fo
r%20Agreement%20Process%20and%20Reimbursement%20to%20NCDOT%20by%20Municipality%20or
%20Developer.pdf
NCDOT Guidelines for Planting Within Highway Right-of-Way
This document provides information about the process and design requirements for planting trees and
shrubs within the state highway right-of-way. It outlines the process for obtaining a permit for this
activity, including maintenance responsibilities. It also provides sample cross-sections showing proper
placement of trees and shrubs and provides an extensive list of recommended plant types.
https://connect.ncdot.gov/resources/roadside/AestheticEngineeringDocuments/PlantingGuidelines.pdf
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NCDOT Manual for Construction Layout
This manual provides instructions for contract surveyors regarding the proper construction layout and
staking procedures.
https://connect.ncdot.gov/projects/construction/Construction%20%20Stakeout%20Manual/Constructio
n%20Stakeout%20Manual.pdf
NCDOT Municipal/Developer Submittals Guidelines for Plan Reviews and Encroachments
This document provides information to municipalities and developers on the requirements for obtaining
an Encroachment Permit from NCDOT. Generally speaking an encroachment permit is required any time
that construction, installation, activity, or operation will take place within NCDOT’s right-of-way. The
document includes a form to be completed when requesting an encroachment permit, as well as a
detailed list of the information that will potentially be required for submittal as part of the plan review
process.
https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Municipal-
Developer%20Submittals%20Guideline.pdf
NCDOT Policy on Street and Driveway Access to North Carolina Highways
This policy provides detailed information on the requirements for connecting driveways and streets with
the state highway system. It outlines the procedure and requirements for requesting a street/driveway
access permit, the required coordination with other agencies, the conditions and limitations that apply
to these permits, requirements for site plans and studies (including traffic impact studies, traffic signal
studies, and drainage studies), the permit appeals process, and the detailed design criteria for streets
and driveways that access the state highway system. The District Engineer of NCDOT is responsible for
the review of applications and approval or denial of permits. The District Engineer for the Hillsborough
area is based in Graham.
https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Policy%20on%2
0Street%20and%20Driveway%20Access.pdf
NCDOT Traditional Neighborhood Development Street Design Guidelines
Traditional Neighborhood Development (TND) is a type of development that features a denser, more-
interconnected street network, a higher-than-typical density of development, and a mixture of land
uses. These types of developments generally have lower transportation impacts than typical
developments due to the greater potential for bicycling and walking to capture mode share and the
greater potential for internal trips within the development reducing the overall volume of traffic
entering and leaving the site. NCDOT has developed this document with criteria for streets within these
TND projects, which supersede the design criteria in other documents where applicable. In general, the
TND street design guidelines allow for narrower streets with smaller turning radii.
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https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Traditional%20
Neighborhood%20Development%20Manual.pdf
NCDOT Best Management Practices for Construction and Maintenance Activities
This document provides information on best management practices for controlling erosion and
sedimentation from transportation projects, in order to maintain/improve water quality.
https://connect.ncdot.gov/resources/roadside/FieldOperationsDocuments/Best%20Management%20Pra
ctices%20for%20Construction%20and%20Maintenance%20Activities.pdf
NCDOT Complete Streets Planning and Design Guidelines
NCDOT adopted a “complete streets” policy in 2009 and developed this document in 2012 to provide
guidance for implementation of the policy. The document provides an overview of the complete streets
concept and the need for this type of approach and discusses how complete streets fit into the existing
transportation planning, programming, and project development process. The document defines nine
“area types” and eleven “street types” for the purpose of classifying roadways. For each street type, the
document provides a sample plan view and cross-section of the street, as well as dimensional guidelines.
Dimensions are defined for a number of “zones” within the cross-section, such as the “sidewalk/multi-
use path zone” and the “motor vehicle zone.” Following the chapter on street types, additional chapters
discuss intersection treatments (including plan drawings and information on standard intersections,
roundabouts, interchanges, mid-block crossings, greenway crossings, and rail crossings), transit, and
bicycle/pedestrian facilities on structures. The document can be found online at
http://www.completestreetsnc.org/wp-content/themes/CompleteStreets_Custom/pdfs/NCDOT-
Complete-Streets-Planning-Design-Guidelines.pdf.
NCDOT Standard Specifications and Provisions
All of NCDOT’s standard specifications and provisions can be found online at
https://connect.ncdot.gov/resources/Specifications/Pages/Specifications-and-Special-Provisions.aspx.
NCDOT Roadway Standard Drawings
All of NCDOT’s standard drawings for roadway design can be found online at
https://connect.ncdot.gov/resources/Specifications/Pages/2012-Roadway-Drawings.aspx.
1.4 RELATED TRANSPORTATION PLANS
The Town of Hillsborough has a number of existing plans that relate to the transportation system. This
is a summary of these plans; for more information please refer to the plan documents, many of which
can be found at https://www.hillsboroughnc.gov/government/departments-and-divisions/planning.
Please note: several of these plan documents may no longer reflect the plans or policies of the town –
all plans are presented here for informational purposes only and those that are most at risk of
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containing outdated information are marked with a ‡ symbol. Please consult with town staff regarding
the currency of planning documents before using them for decision-making purposes.
Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) Metropolitan
Transportation Plan
The Metropolitan Transportation Plan (MTP) is a long-range regional transportation plan that identifies
major transportation projects that are planned for construction within the next 20 to 30 years. A project
must be identified in the MTP in order to receive funding in the Transportation Improvement Program
(see below). The DCHC MPO, of which the Town of Hillsborough is a member, is responsible for
developing and approving this plan, which must be updated every four years. The most recent MTP at
the time of this document’s writing was adopted in 2013. In addition to identifying projects for which
available funding is anticipated within the next 20-30 years, the MTP also identifies other projects that
are needed, but for which funding has not been identified – these are sometimes referred to as CTP
projects (for “Comprehensive Transportation Plan”). In addition to highway projects, the MTP also
includes a listing of planned bicycle and pedestrian projects. More information on the MTP can be found
at www.dchcmpo.org.
DCHC MPO Transportation Improvement Program & North Carolina Statewide Transportation
Improvement Program
The Transportation Improvement Program (TIP) is the document that determines which transportation
projects will receive federal and state funding for construction. Because Hillsborough is within the DCHC
MPO, its projects must be listed in both the DCHC MPO TIP and the North Carolina Statewide TIP, which
must be in agreement with each other. The TIP is usually updated every two years. The most recent TIP
at the time of this document’s writing was adopted in 2011. Projects selected for funding in the TIP must
be drawn from the list of projects included in the MTP (discussed above). The most up-to-date version of
the Statewide Transportation Improvement Program (STIP) can be found at
https://connect.ncdot.gov/projects/planning/Pages/.
DCHC MPO Collector Street Plan
The DCHC MPO is in the process of developing a Collector Street Plan, which is intended to serve as a
plan for the development of roads that may be too minor to appear on the Metropolitan Transportation
Plan, which focuses on major facilities. A draft collector street map for Hillsborough was developed in
2012 and can be found at
http://www.dchcmpo.org/dmdocuments/CSPHillsboroughMPOonlyAug20DraftRevised.pdf. Typically,
roads proposed on a collector street plan include those that might be constructed by developers as
properties become developed.
Town of Hillsborough Community Connectivity Plan
In 2009, the Town of Hillsborough adopted this plan that addresses the needs of non-motorized modes
of transportation within the Town. An update to this plan was developed in 2013. Following an
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extensive analysis of existing safety data, destinations, existing bicycle and pedestrian facilities, barriers
to connectivity, existing plans, pedestrian and bicycle amenities, and public input, the plan was
developed to provide design policies, recommended facilities, and a program for implementation.
Among the recommendations are maps showing high-priority and low-priority locations for sidewalk
improvements, recommended curb cuts, recommended striped bicycle lane locations, and a
recommended marked bicycle route through the Town. The 2009 and 2013 plans can be found at
https://www.hillsboroughnc.gov/government/departments-and-divisions/planning/comprehensive-plan.
Town of Hillsborough Churton Street Corridor Strategic Plan ‡
In 2006, the Town adopted a plan for the Churton Street corridor between the I-40 interchange and the
NC 86-57 split. This road functions as the “Main Street” of the Town of Hillsborough, and therefore has
some characteristics that are unique to it among roadways within the Town. The plan identified several
key issues to be addressed, including walkability and pedestrian safety, buried utilities, traffic flow and
congestion, sign clutter, building design and signage guidelines, landscaping, redevelopment, and
transportation links.
Specifically, the plan calls for a four-lane divided cross-section with a planted median on Churton Street
between I-40 and I-85; and for a two-lane divided cross-section with a planted median on Churton
Street between I-85 and the railroad crossing, and between Corbin Street and NC 57. The town
continues to support these cross-sections, but implementation of the remaining aspects of the plan has
been suspended.
A copy of the plan can be found at https://www.hillsboroughnc.gov/government/departments-and-
divisions/planning/comprehensive-plan.
Town of Hillsborough US 70/Cornelius Street Corridor Strategic Plan ‡
In 2007, the Town adopted a plan for the US 70/Cornelius Street corridor, between Churton Street and
Lakeshore Drive/Holiday Park Road. This plan examines issues including land use, transportation, crime,
code enforcement, and site planning/design. The plan anticipates a need to widen US 70 through this
area in the future based on growing traffic volumes and identifies a preferred cross-section for the
widened facility as a four-lane divided roadway, including a multi-use sidepath on each side of the road.
The plan also recommends the connection of several side streets that are currently unconnected to each
other, and the closure of some intersections with minor side streets. The plan also includes
recommendations related to future development within the corridor. This plan may be found at
https://www.hillsboroughnc.gov/government/departments-and-divisions/planning/comprehensive-plan.
Town of Hillsborough Downtown Access Study ‡
The Downtown Access Study was developed in 2012, in response to a decision to remove the planned
Elizabeth Brady Road Extension from the region’s Metropolitan Transportation Plan. The study
examined the section of Churton Street between US 70 Bypass and US 70 Business and developed
specific recommendations to improve congestion and traffic flow, improve the pedestrian environment,
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allow for loading zones in the downtown area, and generally improve the safety of the area and enhance
the experience of traveling through and around Downtown Hillsborough. Some key recommendations
included lane striping changes, intersection improvements, on-street and off-street parking changes,
construction of sidewalks and crosswalks, and designation of an alternate bike route. The plan can be
requested from the Planning Division.
Town of Hillsborough Downtown Parking Study ‡
In 2010, the Town conducted a study on parking in the downtown historic area, including an
examination of on-street parking. This resulted in recommendations about parking time limits, the
marking of “No Parking” zones and striping of on-street parking spaces, changes in signage, and removal
of some parallel parking spaces on Margaret Lane to allow construction of a sidewalk. There were
several specific recommendations with an impact on the transportation system. The plan can be found
here: https://assets.hillsboroughnc.gov/media/documents/public/downtown-parking-study.pdf
Town of Hillsborough Downtown Appearance Improvements Plan ‡
This plan was developed in 1998 and recommended several streetscape items to improve the overall
appearance of the downtown area, including street trees, planters, litter receptacles, and lighting. This
was followed up by a “Streetscape Feasibility Report” in 2001, which developed more detailed
recommendations. The plan can be requested from the Planning Division.
Town of Hillsborough Wayfinding Signage Plan ‡
This plan was developed in 2009 and recommends a coordinated and consistent system of signs to guide
travelers to various points of interest in the town. The plan includes design and location details for a
wide variety of signs, including highway directional signs, town limit signs, “Welcome to Hillsborough”
signs, trailblazing signs, proximity signs, destination signs, historic district identification signs, parking
directional and identification signs, route markers, and pedestrian kiosks. Maps showing the locations of
proposed signs are also available. The plan can be found here:
https://assets.hillsboroughnc.gov/media/documents/public/wayfinding-signage-plan.pdf
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2.1 APPROVAL PROCESS
The process for approving street designs is interwoven with the overall process for approving new
developments within the Town of Hillsborough. However, there are a few procedural matters that are
specific to street design, and these are highlighted below.
Process Flowchart
The following flowchart shows the typical process for approval of street design.
For information on the general approval process for a development, refer to the Unified Development
Ordinance Administrative Manual, found at https://www.hillsboroughnc.gov/government/departments-
and-divisions/planning/unified-development-ordinance.
Developer and Town discuss requirements,
issues, and concerns prior to submittal of
plans. Town notifies developer of TIA
requirements (if needed) and process for
requesting street design waivers.
Developer submits plans for development
to Town for approval through process
outlined in UDO. Plans include street
elements, as well as TIA documentation,
and note any deviations from standards.
Developer and Town develop scope for
Traffic Impact Analysis (if required) and TIA
is conducted by firm of the applicant’s
choice. For projects with significant
impacts, the town may hire a review
engineer to review the TIA. This expense
will be charged to the applicant.
Town staff and/or Technical Review
Committee reviews plans. Planning
Division provides staff support, in
consultation with Public Works Division.
Planning Manager provides approval or
denial of requested waivers from street
design standards.
If proposed improvements affect state
roads, developer simultaneously works
with NCDOT to obtain necessary approvals.
When state roads are affected, both
NCDOT and the Town must approve the
proposed design.
Once construction begins,
supervision/approval responsibility at the
Town shifts to the Public Works Division.
The developer must hire inspectors to
ensure the streets are built to proper
standards/specifications.
After construction is complete, the new
streets are dedicated to the Town (within
Town limits) or to the State (outside Town
limits), following final inspections and
approvals. One-year warranty bond period
begins when Town accepts streets.
Review/approval of development proposal
by Technical Review Committee, Board of
Adjustment, Planning Board, or Town
Board as appropriate. Refer to UDO
administrative manual for details.
Warranty bond released after one year,
following inspection and repairs of any
deficiencies.
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Traffic Impact Analysis (TIA)
A Traffic Impact Analysis (TIA) is a document that analyzes the impacts that a proposed development will
have on the nearby transportation network, primarily due to increased traffic generated by the
development. The TIA will identify necessary improvements to the transportation network in order to
ensure that the new development does not adversely impact traffic flow and congestion. The TIA is
generally performed by an engineer hired by the Town and paid by the developer and is reviewed by the
Town for approval. Any study requiring NCDOT concurrence must be prepared in accordance with the
current NCDOT Congestion Management Capacity Analysis Guidelines.
The threshold for developments requiring the completion of a Traffic Impact Analysis is whether the
development will generate 800 or more vehicle trips on an average weekday and requires a special use
permit from the town. The following table provides guidelines for the types of developments that will
generally rise above this threshold and require completion of a TIA.
Any project of a smaller size seeking a special use permit, special use rezoning or a conditional use
permit may be required to have a traffic analysis completed if 1) 75 percent or more of the properties
being notified of the project public hearing are already developed and the property is not located within
a development governed by a master plan or 2) a majority of the properties being notified of the project
public hearing are of the different zoning category than the site requesting development.
Estimated TIA Requirement Thresholds1
Land Use Size of Development
Single-family Residential 75 units
Apartments 110 units
Condominiums/Townhouses 130 units
Mobile Home Parks 150 units
General Retail 4,000 square feet
Fast Food Restaurant 2,000 square feet
Gas Station/Convenience Store Service for 6 or more vehicles concurrently
Bank 3,000 square feet
Hotel/Motel 130 rooms
General Office 50,000 square feet
Medical/Dental Office 25,000 square feet
1 Estimated using ITE Trip Generation, 7th Edition. Fitted curve equations were used where available (all except fast
food restaurant, day care center, and school, which use average rates). General retail is based on the Shopping
Center category since a general retail category is not available in the manual.
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Research & Development 75,000 square feet
Light Industrial 120,000 square feet
Manufacturing 210,000 square feet
Day Care Center 10,000 square feet
School 60,000 square feet
Design Standard Waivers
Exceptions to the design standards discussed in this document may be necessary for a variety of
reasons. To request a waiver from the design standards, contact the Town of Hillsborough Planning
Division. Approval or denial of the waiver is at the discretion of the Planning Director, subject to appeal
to the Board of Adjustment.
Construction Inspection
During street construction, the developer (or developer’s contactor) is responsible for hiring a firm to
provide inspection services. The firm should be selected from the list of pre-approved firms that is
maintained by the Town of Hillsborough Public Works Division and must be a different firm than the one
used by the developer for design and engineering work in the development.
Responsibility for Maintenance
The developer is responsible for maintenance of all streets and street-related infrastructure until such
time as the street is accepted for dedication by the Town or the NCDOT. See below for additional
requirements related to warranty bonds.
Coordination with NCDOT
Improvements that will impact state-owned roadways, or new streets that will be dedicated to the state
(generally outside the Town limits) must be approved by both the Town and the NCDOT. While efforts
have been made to ensure that the requirements contained in this document are compatible with
NCDOT requirements, there may be cases when the requirements differ. When there are conflicts, the
state’s requirements have precedence, but the Town’s requirements should still be followed to the
extent possible.
Dedication of Streets to Town
Before the Town will accept any street for dedication, the developer must complete the Town of
Hillsborough Public Street or Sidewalk Construction Acceptance Checklist.
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Public Street or Sidewalk
Construction
Acceptance Checklist
1. Prior to Construction
Before construction of a public street or sidewalk begins:
☐ Utilities plans must be approved and all agencies signed off
☐ Lighting plans must be approved and all agencies signed off
☐ Pavement marking plans must be approved and all agencies signed off
☐ Signage plans must be approved and all agencies signed off
☐ All permits and approvals must be granted
☐ A pre-construction meeting has been held
Before construction of structures begins in a development with new street construction:
☐ Street name signs shall be installed. Names and speed limits shall be adopted into the town code.
☐ Stop signs shall be installed. Stop sign locations shall be adopted into the town code.
- Both must be maintained throughout construction for emergency service provision. -
☐ Addresses for individual parcels or proposed buildings shall be assigned by the planning department
and entered in the county database (properly associated with the Parcel Identification Number and
Street segment) prior to permitting for vertical construction.
Projects using performance bonds shall provide detailed, sealed engineer’s estimates to determine the
bond amount and allow the town at least five full working days to review and agree with the
estimates prior to presenting the bonds. Estimates must clearly indicate the bonded components
without overlap as follows: street (including curb and gutter), in-street drainage, sidewalk, street
lighting, pavement marking and signage, landscaping and street trees, utilities (water and sewer),
stormwater control mechanisms, and greenways. Requirements for utilities and stormwater control
mechanisms are specified by these departments, not this document.
Phased projects may request a reduction in bond amounts over the life of the project if the detailed,
sealed engineer’s estimates provide values for each phase.
2. During Construction
2a. Regular Progress meetings & submittal of documentation
The developer/contractor must maintain regular communication with the town’s public works division
throughout the construction process to facilitate the dedication of infrastructure at the appropriate
time. This may include regular progress meetings on a weekly or monthly basis, as determined by the
town and developer/contractor based on the scale and scope of the development. During progress
meetings, the developer/contractor shall provide the town with testing, asphalt quality documentation,
delivery ticket, and change order information as detailed below.
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Section 2: Approval Process | page 13 of 48
Testing:
The developer is required to perform, at a minimum, the tests listed in the chart below. All tests
shall be performed by certified inspection personnel and results submitted to the Town of
Hillsborough on a monthly basis.
Project Type of test Frequency/Timing Requirements for Passing
☐ Embankment Sample 1 sample per material source, per project Standard proctor ASTM D689,
gradation ASTM D4042, particle
size ASTM 422, moisture content
ASTM D2216, and Ataberg ASTM
D4318 ☐ Embankment Density Test 1 test per 3000 sf for every 12” lift –
Provide test reports to town prior to
placing ABC stone base
≥ 95% compaction
☐ Subgrade Sample 1 sample per material source, per project Standard proctor ASTM D689,
gradation ASTM D4042, particle
size ASTM 422, moisture content
ASTM D2216, and Ataberg ASTM
D4318 ☐ Subgrade Density Test 1 test per 2000 sf within 0” to 12” of
subgrade – Provide test reports to town
prior to placing ABC stone base
≥ 95% compaction
☐ Subgrade Proof-roll Proof-rolling shall be repeated until
there is no evidence of "pumping" or
displacement
No observable “pumping” or
displacement.
☐ Subgrade
(ABC)
Sample 1 sample per 5,000 sf or a minimum of 1
sample per project
Standard proctor ASTM D689,
gradation ASTM D4042
☐ Subgrade
(ABC)
Density Test 1 test per 250 LF or a minimum of 1 test
on the final lift
100% compaction under streets
and parking
≥ 90% under general non-structure
areas ☐ Subgrade
(ABC)
Proof-roll Proof-rolling shall be repeated until
there is no evidence of "pumping" or
displacement
No observable “pumping” or
displacement
☐ Pipe/Utility
Backfill
Density Test 1 test per utility or drainage pipe within
edge of pavements or curb and gutters.
1 test performed on any other utility
over 200 LF
≥ 95% compaction
☐ Concrete
(Class A 4000
PSI)
Sample:
Slump test
and air
entrainment
Minimum set of 4 cylinders per 50 cubic
yards or one set per day of placement
Slump test: 3 - 5 inches
Air entrainment: 1.5 - 6%
☐ Concrete
(Class A 4000
PSI)
Strength
Test
Minimum set of 4 cylinders per 50 cubic
yards or one set per day of placement
-1 cylinder at 7-days Strength ≥
2,800 psi
Hillsborough Street Manual
Section 2: Approval Process | page 14 of 48
Asphalt quality documentation for the construction of public streets paved with asphalt (refer to
NCDOT Standard Specifications):
☐ Proof of Asphalt Lab Certification.
☐ Approved Job Mix Formulas.
☐ Field verification test results with Gyratory Compactor printout for each asphalt mix design
utilized. ☐ QC-11 Form for each production day. ☐ QA/QC—One form with binder content for each mixture sample tested. ☐ M&T 605 Form for each production day. ☐ QC-5 Form for each day when core samples are obtained. ☐ Most recent nuclear gauge calibration (if applicable). ☐ M&T 514 QA/QC Form for each nuclear strip. ☐ M&T 516 QC Form for each day nuclear density testing is performed.
Delivery Tickets for all of the following materials and certify that the material has been used in
the construction of the project on a monthly basis: ☐ Aggregate base course (ABC) ☐ Binder course asphalt ☐ Surface course asphalt
Change Orders must be received by the town prior to starting the change order work.
2b. Inspections
During construction the developer/contractor is required to have third-party construction inspections
performed at specified intervals. The town does not provide construction inspection services. The design
engineer or other qualified inspector shall schedule the following inspections prior to proceeding to the
next phase of construction. The town will be invited to participate in or observe each inspection
session. The developer/contractor is required to provide 48 hours’ notice to the town in advance of
each inspection. The following are the stages of construction that shall require inspection: ☐ Preconstruction ☐ BMP (erosion control) construction ☐ Rough Grading ☐ Major Drainage Structures (36-inch RCP or greater) ☐ Sub-grade (to include pavement, curbing and sidewalks) ☐ Sub-base ☐ Seeding & Mulching ☐ Final Pavements ☐ Final inspection
-2 cylinders at 28-days Strength ≥
4,000 psi.
-1 cylinder HOLD
Hillsborough Street Manual
Section 2: Approval Process | page 15 of 48
3. Final Inspection
☐ The developer/contractor may request a preliminary inspection by the town when at least 75% of
houses/structures have Certificate of Occupancy.
☐ The developer/contractor must request a final inspection by the town prior to submitting the request
for dedication.
☐ The developer/contractor must offer infrastructure to the town within 30 days of the final certificate
of occupancy being issued. For phased projects, this can occur within 30 days of the final certificate of
occupancy being issued within that phase. The town may not accept infrastructure still subject to
construction damage and may defer any offer until construction is complete.
☐ The inspection is required to review streets, sidewalks, stormwater infrastructure, and accessibility
requirements.
☐ Town staff will inspect trees and landscaping, signage, and pavement markings for plan compliance
4. Before Final Acceptance of a Public Street or Sidewalk:
☐ Developer must provide certification of plan compliance (Engineer must sign and seal document)
☐ Developer must provide certification of ADA compliance (Engineer must sign and seal document)
☐ Developer must provide certification that all roads are constructed to NCDOT and Town of
Hillsborough standards (Engineer must sign and seal document)
☐ All change orders must be documented and reported to town
☐ Scaled as-built drawings must be provided to the town showing all utilities and total linear footage of
streets and sidewalks (hard copy and electronic copies)
☐ As-built stormwater infrastructure information must be submitted electronically in accordance with
the current version of The Town of Hillsborough As-Built Submittal Requirements document.
☐ Substantial completion certificate must be provided to town
☐ Inspection reports must be provided to town
☐ Schedule of values for road and sidewalk construction costs must be provided to town
☐ Maintenance agreements must be in place (landscaping, custom signage etc.)
☐ Compliance with checklists must be established
☐ Easements and plats must be recorded
☐ A written offer of dedication (notarized) from the property owner is submitted. Once all required
documentation is received, staff will place the request on the next town board agenda as a consent
agenda item with a resolution documenting acceptance. Only after town board action is the
infrastructure accepted by the town. Staff has no authority to accept dedications.
5. Warranty Period:
☐ One-year warranty period begins once the Town Board accepts streets
☐ A street infrastructure warranty inspection will occur ten months after street acceptance. A punch list
of items to be repaired will be provided to the developer/owner.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 16 of 48
3.1 ROADWAY CLASSIFICATIONS
For the purpose of defining design standards for different types of roadways within the Town of
Hillsborough, this document breaks roads into six basic categories, three of which are further divided
into options with and without closed drainage. Each of these categories is discussed below, followed by
more detailed information on the applicable standards and cross-section and plan-view illustrations.
Category Closed Drainage (C&G) Open Drainage (Swale)
Residential Local
Residential Collector
Commercial/Industrial Local
Commercial/Industrial Collector
Two-lane Arterial
Multi-lane Boulevard
Residential Local
This street type includes the majority of streets within the Town, which are low-volume, low-speed
streets in primarily residential areas. These streets should be designed to encourage low speeds and a
safe environment for automobiles, bicycles, parked vehicles, and the occasional truck to share the
available pavement. In general, these streets should usually be designed with curbs and gutters, but in
some cases topographic, hydrologic, or policy considerations may make the design option with drainage
swales more appropriate. If on-street parking is anticipated, then the curb and gutter design is more
appropriate to use. Local streets typically carry less than 800 vehicles per day.
Residential Collector
Collectors are moderate-speed, moderate-volume roadways that “collect” traffic from local streets and
connect with the larger roadway network of the community. In residential areas, collector streets often
provide access to individual homes in addition to their role in the connectivity of the street network. It
is appropriate to provide markings on the roadway to separate the spaces designated for automobiles
and trucks, bicycles, and parked vehicles on a collector street. The default cross-section assumes the use
of curbs and gutters and provides on-street parking on one side of the street2. An alternate design with
open drainage swales is also available, although it does not allow for on-street parking. Collector streets
typically carry more than 800 vehicles per day.
2 In cases where it can be reasonably shown that on-street parking is unnecessary, the on-street parking lane width
may be omitted.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 17 of 48
Commercial/Industrial Local
Local streets in commercial or industrial areas are similar to their residential counterparts, although they
are wider to allow for easier navigation by trucks. These streets generally have low speeds and low
traffic volumes, and are able to accommodate automobiles, trucks, bicycles, and parked vehicles within
a shared space. There are generally center line and stop bar markings on the roadway. The standard
design for these streets includes curbs and gutters. Local streets typically carry less than 800 vehicles per
day.
Commercial/Industrial Collector
Like their residential counterparts, collector streets in commercial and industrial areas are designed to
carry moderate levels of traffic at moderate speeds and to connect local streets to the larger roadway
network. The lane widths on residential and commercial/industrial collector streets are the same, but in
commercial/industrial areas the design allows for on-street parking on both sides of the road.
Alternatively, the design also allows for the presence of a dedicated left-turn lane or two-way left-turn
lane in lieu of on-street parking. The decision for which of these two design options is most appropriate
within a given site should be based on the characteristics of the site and whether it would be more
appropriate to provide on-street parking or to provide a dedicated left-turn lane3. All streets in this
category are assumed to use curbs and gutters for drainage. Collector streets typically carry more than
800 vehicles per day.
Two-lane Arterial
An arterial is a higher-volume, higher-speed roadway that serves a primary purpose as a long-distance
through-route connecting different communities. These are typically state primary highways or major
secondary highways and are typically located in more suburban and rural areas (major roads through
downtown areas, such as Churton Street, typically function more similarly to collector streets). Two-lane
arterials can be designed either with curbs and gutters (more appropriate in developed areas) or with
open drainage swales (more appropriate in undeveloped areas). These roads can also be designed with
a left-turn lane when needed, which is appropriate in areas with a high number of driveways or a high
volume of left-turning traffic. Arterial streets carry more than 1200 vehicles per day, often significantly
more.
It is important to note that the difference between a collector and an arterial is primarily based on the
function of the roadway, not on the volume alone—collectors are designed to connect local
neighborhoods to the larger roadway system and also serve as local access routes, whereas arterials are
designed to carry higher volumes of traffic at higher speeds with fewer interruptions of traffic flow.
3 In cases where it can be reasonably shown that both on-street parking and left-turn lanes are unnecessary along
a street (or a portion of a street), these may be omitted, and the overall roadway width narrowed accordingly.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 18 of 48
Multi-lane Boulevard
In general, any road with four or more lanes should be designed as a divided “boulevard” with a grass
and/or landscaped median. This type of design has multiple benefits over an undivided or “5-lane”
design, including improved safety, traffic flow, and aesthetics. These roads should be designed with
curbs and gutters and should have separate lanes for motor vehicles and bicycles. On-street parking is
generally not recommended on this type of roadway, due to the higher volumes of traffic.
A multi-lane boulevard may be used on either a collector street or an arterial street, with similar design
features; however, in general the median width and planting strip width for a collector-type boulevard
should be on the shorter end of the provided range and the median width and planting strip width for
an arterial-type boulevard should be on the longer end of the provided range, due to the higher volumes
and speeds on an arterial roadway versus a collector roadway. An example of a collector-type
boulevard is Waterstone Drive. An example of an arterial-type boulevard is the proposed future
widening of South Churton Street.
Map of Existing Roadway Classifications
On the next page you will find a map showing recommended classifications for all streets currently
within the Town of Hillsborough and its Extraterritorial Planning Jurisdiction. This map is intended to
provide guidance regarding improvements that may be undertaken along existing streets in connection
with development activity—for more information on retrofitting existing streets, see Section 2.2. Please
note that it is not the intention of the Town of Hillsborough to bring all existing streets up to the
standards outlined in this document. Please note that the map incorporates planned roadway
improvements from the DCHC MPO Metropolitan Transportation Plan and the Churton Street and
Cornelius Street corridor plans.
On the pages that follow the map you will find diagrams showing the proposed cross-section and plan
view for each of the nine roadway classifications, as well as a summary of the design elements for each.
These drawings are meant to be illustrative of the “typical” design for streets and are not engineering
drawings. In some situations, particularly retrofits of existing streets, there may be variations from these
typical sections. There is additional information available regarding each of the design elements in
Section 2.2.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 19 of 48
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 20 of 48
Residential Local Streets
are the primary type of street found
within residential neighborhoods.
These are low-volume, low-speed
streets, where it is appropriate for
bicycles, automobiles, and parked
vehicles to share space within the
roadway. By default, most new
residential local streets should be
designed with curb and gutter,
although there may be exceptions – a
separate design is provided for streets
without curb and gutter.
Summary of Design Elements
Right-of-way width 60 feet
Roadway width (face of curb to face of curb) 26 feet
Planting strip width 6 feet on each side of street
Sidewalk width 5 feet on each side of street
Maintenance/utilities strip width 6 feet on each side of street
Curb radius at intersections 5 feet recommended, 10 feet maximum
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 20-25 miles per hour
Lane striping none
Crosswalk striping standard
On-street parking allowed
Please see next page for information on Residential Local Streets without curb and gutter treatments.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 21 of 48
Residential Local Street
(option without curb &
gutter) – this street type is
appropriate in locations with low
traffic volumes and speeds, very low
usage of on-street parking, and
geographic conditions that make
open drainage preferable. This design
should only be used sparingly in new
developments. The design is not able
to accommodate on-street parking.
Sidewalks are located on the rear side
of drainage swales.
Summary of Design Elements
Right-of-way width 60 feet
Roadway width (to edge of pavement) 20 feet
Grass shoulder width 3 feet
Drainage swale width 8 feet on average (may vary)
Planting strip width 4 feet, located behind drainage swale
Sidewalk width 5 feet, located behind drainage swale
Curb radius at intersections 5 feet recommended, 10 feet maximum
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 20-25 miles per hour
Lane striping none
Crosswalk striping standard
On-street parking not recommended
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 22 of 48
Residential Collector Streets
are the streets that “collect” traffic
from local streets and connect to the
larger transportation network. These
are medium-speed, medium-volume
streets, and as such include separated
lanes for motor vehicle traffic, bicycle
traffic (optional as appropriate), and
parked vehicles. By default, most new
residential collector streets should be
built with curb and gutter, although
there may be exceptions – a separate
design is provided for streets without
curb and gutter.
Summary of Design Elements
Right-of-way width 70 feet
Roadway width (face of curb to face of curb) 40 feet (34 feet at crosswalk bulbouts)
Planting strip width 6 feet on each side of street
Sidewalk width 5 feet on each side of street
Curb radius at intersections 5 feet recommended, 10 feet maximum
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 25-35 miles per hour
Lane striping travel lanes, bicycle lanes (opt.), parking lane
Crosswalk striping standard (minor crossings) or high-visibility
(major crossings or poor-visibility crossings)
On-street parking allowed on one side only (marked)
Please see next page for information on Residential Collector Streets without curb & gutter treatments.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 23 of 48
Residential Collector Street
(option without curb &
gutter) – this street type is
appropriate in locations where a
residential collector street is desired
but geographic conditions make open
drainage preferable. This design
should only be used sparingly in new
developments. The design is not able
to accommodate on-street parking
and should not be used in areas
where on-street parking is desirable.
Sidewalks are located on the rear side
of drainage swales.
Summary of Design Elements
Right-of-way width 70 feet
Roadway width (to edge of pavement) 30 feet
Grass shoulder width 3 feet
Drainage swale width 8 feet on average (may vary)
Planting strip width 4 feet, located behind drainage swale
Sidewalk width 5 feet, located behind drainage swale
Curb radius at intersections 5 feet recommended, 10 feet maximum
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 25-35 miles per hour
Lane striping travel lanes, bicycle lanes (or paved shoulders)
Crosswalk striping standard (minor crossings) or high-visibility
(major crossings or poor-visibility crossings)
On-street parking not allowed
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 24 of 48
Commercial/Industrial Local
Streets are the standard type of
streets found within business and
industrial districts. These are low-
speed streets intended to provide
access to businesses and are
appropriate for mixed traffic. All
commercial/industrial streets should
be designed with curb and gutter as
the standard design. These streets are
intended to allow on-street parking
and provide room for truck
movements.
Summary of Design Elements
Right-of-way width 60 feet
Roadway width (face of curb to face of curb) 36 feet
Planting strip width 6 feet on each side of street
Sidewalk width 5 feet on each side of street
Curb radius at intersections 10 feet
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 20-25 miles per hour
Lane striping marked center line, parking stalls
Crosswalk striping standard
On-street parking allowed
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 25 of 48
Commercial/Industrial
Collector Streets are the network
of streets within business/industrial
areas that connect local streets with
the larger highway network. These
are generally medium-speed,
medium-volume streets, and as such
should have separate marked lanes
for motor vehicle traffic, bicycle
traffic, and parked vehicles. All
commercial/industrial streets should
be designed with curb and gutter as
the standard design. The standard
cross-section should be used in areas
with little turning traffic or where on-
street parking is desirable. The left-
turn lane cross-section should be used
in areas with heavy left-turn volumes
and can be either a standard turn lane
or a two-way left turn lane.
Summary of Design Elements
Right-of-way width 70 feet Roadway width (FOC to FOC) 48 feet
(36’ at bulbouts)
Planting strip width 5 feet (each side) Sidewalk width 5 feet (each side)
Curb radius at intersections 10 feet Street trees (in planting strip) every 40 feet
Street lighting (in planting strip) at intersections, and On-street parking allowed in
at least every 175 feet marked areas
Speed limit 25-35 miles per hour Crosswalk striping standard (high
visibility at major/poor-visibility crossings)
Lane striping travel lanes (11’), turn lanes (12’), bike lanes (opt., 5’), parking lanes (8’)
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 26 of 48
Two-lane Arterial – this
category includes major streets
whose primary function is to
move higher volumes of traffic
over longer distances. Many of
these streets are maintained by
the NCDOT. These cross-sections
are intended to complement the
NCDOT Complete Streets
Planning and Design Guidelines.
Two options are provided, with
and without a left-turn lane.
Curb and gutter drainage
treatments are assumed by
default.
Summary of Design Elements
Right-of-way width 100 feet
Roadway width (face of curb to face of curb) 38 feet (52 feet with left turn lane)
Planting strip width 8 feet on each side of street
Sidewalk width 5 feet on each side of street
Curb radius at intersections 15 feet
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 35-55 miles per hour
Lane striping travel lanes (12’), left turn lane (14’), bike
lane (opt., 5’, not including gutter)
Crosswalk striping high visibility
On-street parking not recommended
See next page for an example without curb & gutter treatments.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 27 of 48
Two-lane Arterial (option
without curb & gutter) – in
some cases, it may be necessary to
design arterial streets with open
drainage due to site-specific reasons.
This optional cross-section has been
developed for those cases and has
similar characteristics to the standard
arterial cross-section. Two options are
provided, with and without a turn
lane (which may be a directional turn
lane or a two-way left turn lane).
Summary of Design Elements
Right-of-way width 100 feet
Roadway width 34 feet (48 feet with left turn lane)
Grass shoulder width 3 feet on each side of street
Drainage swale width 8 feet on average (may vary)
Planting strip width 6 feet on each side of street
Sidewalk width 5 feet on each side of street
Curb radius at intersections 15 feet
Street trees (within planting strip) every 40 feet
Street lighting (within planting strip) at intersections, and at least every 175 feet
Speed limit 35-55 miles per hour
Lane striping travel lanes (12’), left turn lane (14’), bike lane
or paved shoulder (5’)
Crosswalk striping high visibility
On-street parking not recommended
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 28 of 48
Multi-lane
Boulevard
All multilane
roadways should
be designed as
boulevards, with
grassy and/or
landscaped
medians. This
type of design
may be
appropriate on
collector or
arterial streets.
Summary of Design Elements
Right-of-way width 120 feet (collector) Roadway width (FOC to FOC) 31 feet (one side)
150 feet (arterial) (42’ at LT lanes)
Planting strip width 6-8 feet (each side) Sidewalk width 5 feet (each side)
Curb radius at intersections 15 feet Street trees (in planting strip) every 40 feet
Street lighting at intersections, and Street trees (in median) when median is
(in planting strip, both sides) at least every 175 feet wider than 15’
On-street parking not recommended Median width 18-24 feet
Speed limit 25-55 miles per hour Crosswalk striping high visibility
Lane striping travel lanes (11’), turn lanes (11’), bike lanes (opt., 5’)
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 29 of 48
3.2 ROADWAY DESIGN ELEMENTS
There are a number of elements that must be considered in the design and construction of streets. This
section provides more detailed information about these design elements, including potential variations
and notes of caution.
Note: All measurements involving curbs are taken from the face of the curb, not the back!
Motor Vehicle Travel Lanes
The main travel lanes of a street are generally designed to be between 10 feet and 12 feet wide, with
narrower lanes on minor, low-speed streets, and wider lanes on major, high-speed streets. This
document calls for the following lane widths within each roadway classification:
Residential Local streets – no striped lanes; roadways are generally wide enough to
accommodate 9-10 feet of space for each of two cars to pass each other when cars are
parked on one side of street and 12 feet of space for a single car to pass between cars
parked on both sides of street
Commercial/Industrial Local streets – no striped lanes; roadways are generally wide enough to
accommodate 11 feet of space for each of two cars to pass each other when cars are
parked on both sides of street
Residential Collector streets – 10 feet
Commercial/Industrial Collector streets – 11 feet
Two-lane Arterial streets – 12 feet
Multi-lane Boulevards – 11 feet
It is important to note that when travel lanes are adjacent to the curb, the width of the gutter pan does
not count as part of the travel lane, so the effective width of the lane (including the gutter pan) would
be two feet wider.
Bicycle Lanes
Bicycle lanes are required on streets that are designated for bicycle lanes in the Town’s Community
Connectivity Plan, and are recommended but optional on all other collectors, arterials, and boulevards.
These lanes should be 5 feet wide, not including the width of any adjacent gutter pan (the effective
width when including the gutter pan is 7 feet). In general, bicycle lanes should always be placed to the
right of the main travel lanes and to the left of any on-street parking lane. On streets with curbs and
gutters, the bicycle lane should contain pavement markings and/or signage to indicate that it is a bicycle
lane, so it is not confused with an on-street parking lane. On streets without curbs and gutters, the
bicycle lane can be marked as such or it can simply be left unmarked as a paved shoulder. For
information on bicycle lane signage and pavement markings, please refer to the Manual on Uniform
Traffic Control Devices (MUTCD).
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 30 of 48
The Community Connectivity Plan calls for bicycle lanes on US 70/Cornelius Street; Churton Street
between US 70 and Corbin Street; Churton Street south of US 70A near the Eno River; US 70A east of
Churton Street; and NC 86 south of US 70A.
See the sections below on Right-turn Lanes and Roundabouts for additional information on
accommodating bicycle lanes at intersections.
Parking Lanes
Parking lanes may be provided on residential and commercial/industrial collector streets. On-street
parking is also permitted on local streets, although a specific parking lane is not striped on residential
local streets. Spaces are marked on commercial/industrial local streets but are not striped as a “lane.”
Parking lanes are 8 feet wide, which does include the width of the gutter pan (unlike the other
categories of lanes)—this means that the edge of the parking lane should be striped 6 feet from the
edge of the gutter pan. In most areas, individual parking stalls should be marked within these parking
lanes; however, in some lower-use areas it may be possible to stripe the parking lane without marking
individual stalls to allow more flexible use of the space. Spaces should be between 22 and 26 feet in
length, depending on the space available; spaces that are at the beginning or end of a line and which
have room to maneuver straight in and out without encroaching on other parking spaces may be a
minimum of 20 feet in length.
When approaching an intersection or mid-block crosswalk on a collector street, the parking lane should
end before reaching the crosswalk, allowing for a pedestrian “bulb-out” at the location of the pedestrian
crossing. This improves safety by shortening the distance that pedestrians must cross in the street and
improving visibility between pedestrians and motorists. On local streets, where bulb-outs are not
required, parking spaces should not be marked within 20 feet of a crosswalk.
In some areas, there may not be a need to provide on-street parking on a collector street (for example,
if the street is passing through a protected open space where there are no nearby buildings, or if the
neighboring land uses all have adequate off-street parking lots).
Left-turn Lanes
Left-turn lanes are permissible on Commercial/Industrial Collector streets, Two-lane Arterial streets, and
Multi-lane Boulevards. On boulevards, left-turn lanes should be provided at all median breaks where
left turns and/or U-turns are permitted. On commercial/industrial collector and arterial streets, left-turn
lanes should be provided at locations where (1) there are many intersections or driveways in close
proximity or (2) there is an intersection or driveway with a heavy left-turn volume. Left-turn lanes can
serve vehicles in a single direction (typically at an intersection or major driveway) or with a two-way left-
turn lane (TWLTL). The need for left-turn lanes will typically be determined through a Traffic Impact
Analysis.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 31 of 48
Left-turn lanes should have the following widths within each roadway classification:
Commercial/Industrial Collector streets – 12 feet
Two-lane Arterial streets – 14 feet
Multi-lane Boulevards – 11 feet (13 feet effective width when including gutter pan)
Right-turn Lanes
The provision of dedicated right-turn lanes is generally discouraged unless a completed Traffic Impact
Analysis indicates a demonstrated need for one. Otherwise, right-turn traffic should use the right-most
motor vehicle travel lane. When right-turn lanes are provided, they should have the same dimensions as
the nearest motor vehicle travel lane (not including the width of the gutter pan as part of the lane). The
right-turn lane should be adjacent to the curb or edge of pavement, to the right of the bicycle lane.
The diagram below provides an illustration of the location and marking of bicycle lanes in relation to
right-turn lanes. When the bicycle lane continues straight through the intersection: At the beginning of
the right-turn lane, the bicycle lane marking should transition to a dashed line indicating the space
where bicycle traffic will cross over the path of the right-turning motor vehicle traffic. At the
intersection, the bicycle lane should be located between the main travel lane(s) and the right-turn lane.
A sign at the beginning of the right-turn lane should indicate that turning vehicles must yield to bicycles
in the bicycle lane. When the bicycle lane ends at the intersection: The bicycle lane should end shortly
before the beginning of the right-turn lane and there should be a sign indicating that bicycles must
merge into the travel lane.
Images taken from North
Carolina Complete Streets Planning & Design Guidelines
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 32 of 48
Intersection Curb Radius and Approach Angle
The curb radius (or edge-of-pavement radius for a street without curbs) at an intersection has an impact
on the ease of making turns in large vehicles and the ease of crossing the intersection for pedestrians
and bicycles. Larger curb radii make it easier for vehicles to turn, but smaller curb radii make it easier
and safer for pedestrians to cross the street. In general, streets that are more likely to have truck traffic
or have higher speeds will need larger curb radii. The following curb radii are recommended for each
roadway category:
Residential Local – 5 feet recommended, but up to 10 feet allowed
Residential Collector – 5 feet recommended, but up to 10 feet allowed
Commercial/Industrial Local – 10 feet
Commercial/Industrial Collector – 10 feet
Two-lane Arterial – 15 feet
Multi-lane Boulevard – 15 feet
When a dedicated right-turn lane is provided, a larger curb radius may be necessary for truck
movements, since the lane is located directly adjacent to the curb.
In addition to curb radius, another major consideration at intersections is the approach angle of
intersecting streets. Streets should intersect at as close to a 90-degree angle as possible. Approach
angles less than 60 degrees are not permitted.
Roundabouts
Roundabouts are growing in popularity as an alternative way to design intersections. There are several
special considerations that must be addressed when designing roundabouts. The following information
is taken from the North Carolina Complete Streets Planning and Design Guidelines:
Roundabouts are a type of yield-controlled intersection characterized by a generally circular shape and
design features that create a low-speed environment. A roundabout requires entering traffic to yield the
right of way to traffic already in the roundabout. This yield control keeps traffic flowing and can prevent
traffic backups as well as delays for motorists, bicyclists, and pedestrians. When operating within their
capacity, roundabout intersections typically operate with shorter vehicle delays than other
intersections, especially during non-peak traffic times. For this reason, roundabouts support motor
vehicle capacity objectives and, when properly designed, also support bicycle and pedestrian travel.
The size, geometry, and applicability of a roundabout is determined by many variables, including street
and area type, available space, layout of the existing intersection, intended objectives, traffic volume,
the sizes of the vehicles using the roundabout, and the need to design appropriately for speeds that
provide safe accommodation for all users.
Roundabouts can help address safety and congestion concerns at intersections. They are designed to
enhance traffic efficiency, safety, and aesthetics, and minimize delay for all users including motorists,
bicyclists, and pedestrians. The benefits to bicyclists and pedestrians are easiest to obtain with single-
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 33 of 48
lane roundabouts. Multiple-lane roundabouts can provide difficulties for pedestrians and bicyclists and
are not recommended in most situations. When designing a roundabout, the design team should
consider the following:
• Apply roundabouts where the context and design objectives allow, but avoid their use for
capacity improvements where there are very unequal traffic volumes between the intersecting
streets (particularly where one has a very high volume)
• Construct crosswalks (and pedestrian refuges) at least one car length from the roundabout
entrance
• Construct the smallest diameter roundabout necessary, with the minimum number of lanes to
meet the capacity needs, with single-lane roundabouts preferred
• Construct roundabouts to keep the internal circulation speed low enough to minimize the speed
differential between motor vehicles and bicycles
• Construct splitter islands at all entrances, and design them to slow vehicle speeds through
deflection, guide motorists and cyclists properly into the roundabout, and to be wide enough to
serve as pedestrian refuge islands at crosswalks
• On high-volume roundabouts, provide a separate bike path to allow bicyclists to leave the street
prior to the roundabout and re-enter after the roundabout – design carefully to avoid bicycle
and pedestrian conflicts at these points; and note that in all roundabouts bicyclists may “take
the lane” and travel through the roundabout as a vehicle
• For most roundabouts, the bicyclist should generally “take the lane”, so provide for a transition
out of the bike lane prior to entering the roundabout
• Consider reducing entrance speeds by providing speed tables at crosswalks (see Traffic Calming
discussion below)
• Provide for large vehicle movements by constructing a mountable apron for the roadway center
– ensure that the apron is not comfortably mounted by passenger cars
The illustrations on the next page show the general features of a roundabout and the treatment of
bicycle lanes as they approach roundabouts. Additional information about roundabout design can be
found at http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rpt_672.pdf.
The Federal Highway Administration makes the following recommendations regarding the sizing of
roundabouts (inscribed circle diameter), based on the area type and design vehicle:
• Mini-roundabouts (design vehicle is Single Unit Truck) – 45-80 feet
• Urban compact (design vehicle is Single Unit Truck/Bus) – 80-100 feet
• Urban single lane (design vehicle is WB-50 truck) – 100-130 feet
• Rural single lane (design vehicle is WB-67 truck) – 115-130 feet
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 34 of 48
Images taken from North Carolina Complete Streets Planning & Design Guidelines
Bridges & Culverts
Bridges and culverts should be designed in accordance with applicable NCDOT standards and should be
designed to accommodate bicycle lanes and sidewalks as indicated in the appropriate cross-section for
the category of roadway involved. Bridge railings should be designed at an appropriate pedestrian scale
when located adjacent to a sidewalk.
Driveways & Access Management
The Unified Development Ordinance for the Town of Hillsborough and the NCDOT Policy on Street and
Driveway Access to North Carolina Highways provide rules regarding the design and location of
driveways. In general, on Commercial/Industrial Collectors, Two-lane Arterials, and Multi-lane
Boulevards it is recommended to limit the number of direct driveway access points and encourage
access management concepts such as shared driveways and improved internal circulation within and
between development sites.
Curbs & Gutters
It is expected that most new or improved streets within the Town of Hillsborough will be designed with
curbs and gutters for stormwater drainage. These should be designed in accordance with the standards
of the Town of Hillsborough and the NCDOT. The standard design will include a gutter pan that is 2 feet
wide and a curb that is 6 inches wide (for a total width of 2.5 feet).
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 35 of 48
All measurements that are provided in the cross-sections within this document measure from the face
of the curb. This means that the effective width of any features located behind the curb will actually be
6 inches shorter when measured from the back of the curb. For example, the Residential Local street
cross-section includes a 6-foot planting strip adjacent to the curb—the effective width of this planting
strip, after accounting for the width of the curb, will only be 5.5 feet.
Gutter pans are generally not included in the calculation of the width of an adjacent lane, with the
exception of parking lanes. This is because motorists and bicyclists do not generally treat the gutter as
part of the travel lane.
Drainage Swales
It is anticipated that most new or improved streets in the Town of Hillsborough will be designed with
curbs and gutters, but in some cases there may be topographic, hydrologic, or policy reasons for
designing streets with open drainage for stormwater. This is permissible on Residential Local,
Residential Collector, and Two-lane Arterial streets. The cross-sections provided in this document
assume an average width of 8 feet for drainage swales, but in reality, the necessary width of these
swales would be determined by site conditions and topography. Changes in the right-of-way width may
be necessary to accommodate swales greater than 8 feet wide. The width of the grass shoulder, planting
strip, and sidewalk on these streets should not be modified.
Street Trees
Street trees should generally be planted within the planting strip that is located between the street and
the sidewalk and should be spaced approximately every 40 feet. Street trees should not be placed within
20 feet of an intersection, in order to ensure visibility for motor vehicles. The trees should generally be
placed at the center of the planting strip, or at minimum 2.5 feet from the edge of the sidewalk (center
of tree)—on some cross-sections with narrow (4 foot) planting strips next to drainage swales this means
that the trees should be placed closer to the swale rather than at the center of the planting strip.
When retrofitting existing streets, it may not be possible to place the street trees in a planting strip
between the sidewalk and the road. In this case, the street trees may be placed behind the sidewalk,
and a narrower planting strip (minimum 3 feet) may be used between the street and sidewalk. It may
also be impermissible to place trees in the planting strip between a street and sidewalk on certain
NCDOT-maintained streets based on NCDOT regulations, in which case the street trees should be placed
behind the sidewalk and a narrower planting strip (minimum 3 feet) may be used between the street
and sidewalk.
On divided boulevards, street trees may also be provided in the median in any location where the
median width exceeds 15 feet (face of curb to face of curb). These trees should be located at the center
of the median and should be spaced approximately every 40 feet. Street trees should not be placed
within 20 feet of an intersection, and by default should not be placed in areas with left-turn lane pockets
(since the median width in these areas will be less than 15 feet).
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 36 of 48
The types of trees permitted are governed by the Town of Hillsborough, as well as the NCDOT (on state-
owned roadways). A list of recommended and prohibited trees may be found in the Hillsborough Unified
Development Ordinance Administrative Manual at
https://www.hillsboroughnc.gov/government/departments-and-divisions/planning/unified-
development-ordinance.
Street Lighting
Street lighting must be provided along all new or improved streets. Lights should be provided at all
intersections, and at least every 175 feet along a street. On multi-lane boulevards, lights should be
provided along both sides of the street. Developers are to use fixtures that accommodate LED fixtures
and request them at initial installationare required. Currently wattage choices are 50 & 70 watts and are
generally most appropriate in residential and commercial settings respectively. In all situations, 3000
kelvin color temperature is the town standard. The town and developer will cooperatively make the
wattage choice before installation to best suit everyone’s purposes. Developers will be responsible for
the cost of the first three years of operating this lighting—the Town will take over the operating costs
for lighting on public streets after the three-year period endsupon final street acceptance. The Town will
only take on operating costs (electricity) of lights that use standard cobra flat lens design provided by
the electric utility; operating costs (electricity) and special pole fees of any other style of street lighting
(including the Traditional or Sanibel designs shown below) will be the ongoing responsibility of the
developer, property owner, or homeowners’ association (as applicable). The following three designs are
recommended for use as street lights in the Town.
Cobra Flat Lens Traditional Sanibel LED
Signage & Street Naming
All signs placed along streets must conform to the requirements of the Manual on Uniform Traffic
Control Devices (MUTCD), which can be found at http://mutcd.fhwa.dot.gov/. Customized signs that
differ from the standard street signs used within the Town of Hillsborough are permitted, but must
conform to MUTCD requirements, which can also be found in Appendix C. The developer, property
owner, or homeowners’ association (as applicable) will be responsible for maintenance of any non-
standard or customized signage. The Town will assume maintenance responsibility for standard signs.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 37 of 48
Street names must not duplicate or be similar to the names of streets elsewhere within Orange County.
For example, Hampton and Hampden or Frazier and Fraser are too similar to each other. Evergreen
Court and Evergreen Drive are also too similar, as are Howard Road and Howard School Road, and would
not be allowed. All street naming must be done in coordination with Orange County Emergency
Services.
Signals
All traffic signals should be designed according to the design criteria of the NCDOT. Currently all signals
within the Town are maintained by NCDOT as they are all located on state roads, but any future signals
that may be located exclusively on town-maintained roads would be maintained by the Town.
Street Spacing and Layout
Section 6.21 of the Town’s Unified Development Ordinance provides detailed requirements on the
minimum spacing between intersections, maximum block length, provision of stub-outs, and connection
of streets between parcels. These requirements can be found at
https://www.hillsboroughnc.gov/government/departments-and-divisions/planning/unified-
development-ordinance.
Traffic Calming
Traffic calming treatments may be appropriate on some new streets, particularly on residential collector
streets where there is a desire to strike a balance between the needs of residents on a street and the
traffic passing through the neighborhood. The Town has a Traffic Calming Policy (included in Appendix
B) that includes a discussion of a number of potential traffic calming treatments that could be
appropriate to apply to a new street. Any proposed traffic calming treatments should take care to
ensure pedestrians and bicyclists are not impeded by the proposed treatment. While a petition is not
necessary when proposing traffic calming treatments on a new street, the proposed treatments must
still be reviewed and approved by the Town. Traffic calming measures may only be used on streets
classified as Residential Local or Residential Collector and only on town-maintained streets (not on
NCDOT-maintained streets), in accordance with Town policy.
Right-of-Way
Minimum rights-of-way are defined in this document for each category of roadway. In some areas,
topographic conditions may require that additional right-of-way be provided, particularly if large
amounts of earthwork will be required. The minimum rights-of-way are:
Residential Local – 60 feet 4
Residential Collector – 70 feet
4 The Unified Development Ordinance allows a 50-foot minimum right-of-way on cul-de-sac streets. The
Residential Local cross-section can be accommodated on a 50-foot right-of-way by placing the utility strip outside
the public right-of-way. However, a 60-foot right-of-way is still recommended on these streets.
Hillsborough Street Manual
Section 3: Roadway Classification and Design Elements | page 38 of 48
Commercial/Industrial Local – 60 feet
Commercial/Industrial Collector – 70 feet
Two-lane Arterial – 100 feet
Multi-lane Boulevard (collector-type) – 120 feet
Multi-lane Boulevard (arterial-type) – 150 feet
Special Considerations when Retrofitting Existing Streets
The standards in this document are intended primarily for use in designing new streets, but they can
also be useful in designing improvements to existing streets. For example, these standards can be used
to design off-site street improvements that are necessitated by new developments. When applied to
existing streets that are being retrofitted, these standards should be viewed as guidelines rather than
requirements—it is understood that it may not be possible or desirable bring all existing roads up to
these design standards, but they do establish a baseline level of expectation regarding necessary
improvements. In retrofit situations, the developer and town will need to negotiate regarding the
appropriate design of improvements.
Example:
A developer is proposing a 200-unit apartment complex along an existing commercial collector street.
The complex will also have a rear access point along an existing narrow residential local street. A Traffic
Impact Analysis is completed and suggests the need for a left-turn lane on the collector street. Due to
right-of-way constraints on the existing collector street, the lanes on the street are narrowed to 10 feet
instead of 11 or 12 feet, in order to accommodate the turn-lane with minimal impacts to neighboring
properties. Town staff also requests improvements to a 300-foot section of the residential local street
between the apartment complex entrance and a nearby collector street. The local street currently has
open drainage, no sidewalks, and a 40-foot right-of-way. In order to remain within the existing right-of-
way, the developer proposes to modify the standard cross-section by installing curb and gutter and not
constructing a planting strip or street trees between the street and the sidewalk.
Private Streets
The Town of Hillsborough Unified Development Ordinance (UDO) includes regulations regarding the
design, location, and permissible application of private streets—refer to Section 6.21.4 of the UDO and
Appendix A of this document for more information. In general, private streets located in attached-
dwelling or multi-family developments must conform to the same design standards as public streets.
Private streets are also permitted in minor subdivisions in single-family residential areas when four or
fewer homes will have access/frontage on the street, and the design of these streets is governed by the
UDO.
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 39 of 48
4.1 Pedestrian and Bicycle Paths
Sidewalks
Generally, sidewalks are required on both sides of all new or improved streets. Sidewalks on new streets
should be located behind a planting strip containing street trees. New development on a parcel that
fronts a street segment must do one of the following:
1. Construct the sidewalk along the designated frontage.
2. Make a payment to the town in lieu of constructing a sidewalk.
3. Complete a combination of the first two options. All payments received must be deposited into the
town’s sidewalk construction capital fund.
Sidewalk Design Standards
• Sidewalks shall be at least five (5) feet wide and constructed of concrete at least five (5) inches
thick, or such other material as may be approved by the permit issuing authority
• Sidewalks must include a curb and gutter
• Minimum strength 3000 psi concrete
• Minimum 1% cross-slope for drainage, maximum 2% cross-slope
• New sidewalks are required to meet NCDOT standards
• For non-residential lots with existing sidewalks or for sidewalks constructed as part of a new
development, shade trees shall be located in the parcel front yard so as to shade the walkway
without damaging it. The shade trees shall be installed 10’ behind the sidewalk and be spaced
no greater than 40’ on center. This requirement shall not be applied to non-residential buildings
built within 10’ of the ROW or with a front courtyard or other site features that provide similar
shading.
• For non-residential buildings built within 10’ of the right-of-way shade trees shall be installed
between the curb and sidewalk in accordance with town planting and right- of-way standards.
• Expansion joints every 30 feet
• The running grade of a sidewalk may not exceed 5% or the running grade of the adjacent
roadway, whichever is greater—in areas where a steeper grade is necessary, the sidewalk
should be designed as a ramp, which may not have a slope greater than 1:12.
• Sidewalks and walkways shall be constructed to meet Accessible Design Standards set by the
Americans with Disabilities Act
ADA Requirements for Sidewalks, shared-use paths, and curb cuts
The ADA Standards for Accessible Design list the following requirements, which apply to sidewalks,
greenways, shared-use paths, and curb cuts in Hillsborough.
• Surfaces along accessible routes shall be stable, firm, and slip resistant.
• The maximum slope for an ADA sidewalk is 1:20; any part of an accessible route with a slope greater
than 1:20 shall be considered a ramp.
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 40 of 48
• The least possible slope shall be used for any ramp. The maximum slope of a ramp in new construction
shall be 1:12. The maximum rise for any run shall be 30 inches.
• Curb ramps and interior or exterior ramps constructed on sites or in existing buildings or facilities
where space limitations prohibit the use of a 1:12 slope or less may have slopes and rises as follows:
• A slope between 1:10 and 1:12 is allowed for a maximum rise of 6 inches.
• A slope between 1:8 and 1:10 is allowed for a maximum rise of 3 inches.
• If a ramp run has a rise greater than 6 inches or a horizontal projection greater than 72 inches, then it
shall have handrails on both sides. Handrails are not required on curb ramps. Handrails shall be
provided along both sides of ramp segments. The inside handrail on switchback or dogleg ramps shall
always be continuous.
• Curb ramps shall be provided wherever an accessible route crosses a curb.
• The minimum width of a curb ramp shall be 36 inches, exclusive of flared sides.
• If a curb ramp is located where pedestrians must walk across the ramp, or where it is not protected by
handrails or guardrails, it shall have flared sides; the maximum slope of the flare shall be 1:10.
• Transitions from ramps to walks, gutters, or streets shall be flush and free of abrupt changes.
Maximum slopes of adjoining gutters, road surface immediately adjacent to the curb ramp, or
accessible route shall not exceed 1:20.
• Curb ramps at marked crossings shall be wholly contained within the markings.
• To align crosswalks, fan-shaped ramps are encouraged to retrofit existing intersections.
All sidewalks must meet the requirements of the Americans with Disabilities Act (ADA), including the
provision of curb ramps and detectable domes at intersections. In the downtown historic district, the
detectable domes should be black and set in concrete, with paver or stamped paver walkways; outside
downtown, the detectable domes should be yellow. For more information on potential curb ramp
designs, refer to Appendix D of the North Carolina Complete Streets Planning and Design Guidelines at
http://www.completestreetsnc.org.
Crosswalks and Handrails
Handrails are necessary on sidewalks that are adjacent to a slope or retaining wall, as well as on ramps
(other than standard curb ramps) and stairs. Handrails must be placed between 34 and 38 inches above
the sidewalk and the handrail posts should be located no more than 8 feet apart. There must be at least
1.5 inches clearance between the handrail and an adjacent wall or obstacle. Handrails must have a
continuous gripping surface that is not obstructed along the top or sides of the rail—no more than 20%
of the bottom of the rail may be obstructed. Circular handrails are preferred and must be between 1.25
and 2 inches in diameter. At each end of a ramp or sidewalk section with a handrail and at the top of a
flight of stairs, the rail must extend for an additional 12 inches beyond the required distance and then
return to a wall, guard, or landing surface. At the bottom of a flight of stairs the rail must extend at the
same slope as the stairs for a distance of at least one tread depth and then return to a wall, guard or
landing surface. For more information, see
http://www.ada.gov/regs2010/2010ADAStandards/2010ADAstandards.htm#pgfId-1006316. The
following drawings are taken from the ADA standards and provided for reference.
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 41 of 48
Clearance requirements around handrails
Handrail height requirements
Handrail shape/diameter requirements
Handrail extension requirements at top/bottom of ramp
While this document does not prescribe a specific brand or product design for handrails, it is
recommended that any handrails constructed under these guidelines be black or brown metal.
Additionally, within the Historic District, handrails should be designed to be consistent with the
wrought-iron style handrails used elsewhere within the district. An example from downtown
Hillsborough is shown on the next page. This style of handrail (or comparable) is recommended for use
throughout the community but is required in the historic district. Available brands in this type of style
include Specrail Bridgeport with ADA handrail and Alumi-guard Handrails, but other similar-looking
styles or custom designs are also acceptable.
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 42 of 48
These pictures from the stairway between E Margaret Lane and the Orange County Sheriff’s Office show
a railing that combines vertical elements similar to a wrought-iron fence with an ADA-compliant handrail
attached.
Crosswalks
Crosswalks are required at all intersections where there are sidewalks on both sides to connect with (for
example, if a new road with a sidewalk ends at an intersection with an existing road without sidewalks,
then it is not necessary to stripe a crosswalk across the existing road since there is not a sidewalk to
connect to on the far side of the road). There are three types of crosswalks: standard, high visibility, and
stamped concrete. A standard crosswalk is simply marked with a white line running along each edge of
the crosswalk. Standard crosswalks are appropriate for crossings of local streets and lower-volume
collector streets. High visibility crosswalks are marked with a “zebra” pattern of alternating 2-foot-wide
white stripes perpendicular to the crosswalk, and are appropriate on higher-volume collector streets,
arterial streets, and multi-lane boulevards, as well as any location with poor visibility or where a
crosswalk might be unexpected (such as mid-block crossings). Stamped concrete crosswalks use colored
and textured concrete (typically designed to resemble a brick pattern) to demarcate the crosswalk
location and are typically located in historic districts or other areas with special streetscape designs. All
crosswalks should have a minimum width of 6 feet, with wider crosswalks appropriate in areas of high
pedestrian activity.
Safety signage appropriate to crosswalks shall be installed, consistent with the MUTCD. The town will
consider requests for pedestrian signals in the following circumstances:
• The location requires the crossing of more than two lanes of traffic or more than fifty feet (with
or without a center pedestrian refuge) whichever is less.
• The location is not at an intersection of streets already regulated with traffic signals or all way
stop signs.
• The town receives a request from a resident, property owner, or business owner for this
treatment and the public works manager agrees the sign is necessary for pedestrian safety in
the requested location.
• The signal and related sign can be installed consisted with the MUTCD.
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 43 of 48
Greenways
Public greenways accepted by the Town of Hillsborough must be built to the following standards (see
Public Greenway Construction Checklist on page 45):
• Minimum 8’ wide path on primary routes
• Greenways built in urban areas or high-traffic areas should have a minimum of 10’ wide path
• Minimum 2’ wide grassed shoulders on each side of path
• Maximum side slopes of 3:1 beyond 2’ grassed shoulders
• Minimum 2” thick hot mix asphalt surface course or 6” thick 3000 psi concrete
• If concrete, then control joints every 5’
• Minimum 1% and maximum 2% cross-slope
• 6” compacted ABC subbase extended 1’ beyond each side of path
• ABC subbase shall be proof-rolled prior to placement of asphalt or concrete
• Woven geotextile fabric underneath ABC subbase
• Subgrade shall be proof-rolled prior to placing of ABC stone base
• Maximum Longitudinal slope of 5% except where terrain makes 5% impractical
• 10’ overhead clearance within 5’ of each side of the trail
• Easements should be a minimum of 20’ with minimum 5’ shoulder on each side of trail
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 44 of 48
Shared-use Paths
Shared-use paths can be placed in the right-of-way, can have different lanes for bicyclists and
pedestrians, and should be separated from the roadway by a planting strip or median that contains
plantings and/or guardrails. Some requirements for shared-use paths include:
• Minimum 8’ wide path (10’ preferred)
• Minimum 10’ setback
• Asphalt or concrete paths
• Maximum Longitudinal slope of 5% except where terrain makes 5% impractical
• 10’ overhead clearance within 5’ of each side of the trail
• Must be ADA compliant (see requirements on page 40)
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 45 of 48
Public Greenway
Construction
Acceptance Checklist
1. Prior to Construction
Before construction of a greenway begins:
☐ Utilities plans must be approved and all agencies signed off
☐ Lighting plans must be approved and all agencies signed off
☐ Pavement marking plans must be approved and all agencies signed off
☐ Signage plans must be approved and all agencies signed off
☐ All permits and approvals must be granted
2. During Construction
Testing:
The developer is required to perform, at a minimum, the tests listed in the chart below. All tests shall
be performed by certified inspection personnel and results submitted to the Town of Hillsborough on
a monthly basis.
Project Type of test Frequency/Timing Requirements for Passing
☐ Subgrade Sample 1 sample per material source, per
project
Standard proctor ASTM D689,
gradation ASTM D4042, particle
size ASTM 422, moisture content
ASTM D2216, and Ataberg ASTM
D4318
☐ Subgrade Density Test 1 test per 2000 sf within 0” to 12” of
subgrade – Provide test reports to town
prior to placing ABC stone base
≥ 95% compaction
☐ Subgrade Proof-roll Proof-rolling shall be repeated until
there is no evidence of "pumping" or
displacement
No observable “pumping” or
displacement.
☐ Subgrade
(ABC)
Sample 1 sample per 5,000 sf or a minimum of
1 sample per project
Standard proctor ASTM D689,
gradation ASTM D4042
☐ Subgrade
(ABC)
Density Test 1 test per 250 LF or a minimum of 1 test
on the final lift
100% compaction
☐ Subgrade
(ABC)
Proof-roll Proof-rolling shall be repeated until
there is no evidence of "pumping" or
displacement
No observable “pumping” or
displacement
☐ Pipe/Utility
Backfill
Density Test 1 test per utility or drainage pipe within
edge of pavements or curb and gutters.
≥ 95% compaction
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 46 of 48
The developer must provide the following documentation to the Town of Hillsborough for the
construction of greenways paved with asphalt (refer to NCDOT Standard Specifications):
☐ Proof of Asphalt Lab Certification.
☐ Approved Job Mix Formulas.
☐ Field verification test results with Gyratory Compactor printout for each asphalt mix design utilized. ☐ QC-11 Form for each production day. ☐ QA/QC—One form with binder content for each mixture sample tested. ☐ M&T 605 Form for each production day. ☐ QC-5 Form for each day when core samples are obtained. ☐ Most recent nuclear gauge calibration (if applicable). ☐ M&T 514 QA/QC Form for each nuclear strip. ☐ M&T 516 QC Form for each day nuclear density testing is performed.
The developer must provide copies to the Town of Hillsborough of all delivery tickets for the
following materials and certify that the material has been used in the construction of the project on
a monthly basis: ☐ Aggregate base course (ABC) ☐ Surface course asphalt
☐ The developer must contact the Town of Hillsborough regarding any change orders prior to
starting the change order work.
Inspections
During construction the town shall conduct the following inspections prior to the
Developer/Contractor proceeding to the next phase of construction. The Developer/Contractor is
required to make a request for inspection to the town 48 hours in advance. The following are the
stages of construction that shall require inspection: ☐ Preconstruction ☐ BMP (erosion control) construction ☐ Rough Grading ☐ Major Drainage Structures (36-inch RCP or greater) ☐ Sub-grade
1 test performed on any other utility
over 200 LF
☐ Concrete Sample:
Slump test
and air
entrainment
Minimum set of 4 cylinders per 50 cubic
yards or one set per day of placement
Slump test: 3 - 5 inches
Air entrainment: 1.5 - 6%
☐ Concrete Strength Test Minimum set of 4 cylinders per 50 cubic
yards or one set per day of placement
-1 cylinder at 7-days Strength ≥
2,800 psi
-2 cylinders at 28-days Strength ≥
4,000 psi.
-1 cylinder HOLD
Hillsborough Street Manual
Section 4: Pedestrian and Bicycle Paths | page 47 of 48
☐ Sub-base ☐ Seeding & Mulching ☐ Final Pavements ☐ Final inspection
3. Final Inspection
☐ A final inspection will be conducted by the town when a minimum of 75% of houses/structures have
Certificate of Occupancy
☐ Construction inspection is required for streets, sidewalks, stormwater infrastructure, and accessibility
requirements
☐ Town staff will inspect trees and landscaping, signage, and pavement markings for plan compliance
4. Before Final Acceptance of a Public Greenway:
☐ Developer must provide certification of plan compliance
☐ Developer must provide certification of ADA compliance
☐ Developer must provide certification that all greenways are constructed to NCDOT and Town of
Hillsborough standards (Engineer must sign and seal document)
☐ All change orders must be documented and reported to town
☐ Scaled as-built drawings must be provided to the town showing all utilities and total linear footage of
streets and sidewalks (hard copy and electronic copies)
☐ Substantial completion certificate must be provided to town
☐ Inspection reports must be provided to town
☐ Schedule of values for pathway construction costs must be provided to town
☐ Maintenance agreements must be in place (landscaping, custom signage etc.)
☐ Compliance with checklists must be established
☐ Easements and plats must be recorded
5. Warranty Period:
☐ One-year warranty period begins once the Town Board accepts greenways and shared-use paths
☐ A warranty inspection will occur ten months after acceptance. A punch list of items to be repaired
will be provided to the developer/owner
Hillsborough Street Manual
Section 5: Amenities | page 48 of 50
5.1 Street and Park Amenities
Benches and Trashcans
High quality, historically appropriate materials are recommended. Plastic and resins should be avoided
because they are not compatible with the historic character of the town. Low-maintenance materials
are recommended. The Butler bench by Urbanscape in a black or brown vertical-metal slat is
recommended as the standard bench for downtown Hillsborough and town-owned facilities, parks and
greenways. The Butler trashcan is recommended as the standard trashcan for town-owned parks and
highly visible locations. Victor Stanley dual waste and recycling container is recommended for
downtown Hillsborough
Dog Waste Containers
The Parks and Recreation Board recommends that all new dog waste containers be
coordinated with the existing ones installed in River Park and Gold Park. The existing
containers are called the Aluminum Complete Dog Waste Station, are made of dark
green metal and are available from multiple retailers
Hillsborough Street Manual
Section 5: Amenities | page 49 of 50
Bicycle Racks
Spiral and U-style bike racks are recommended for use around town
because they are well-suited for a variety of bicycle lock styles and
provide stability for the bicycle frame. Bicycle racks that allow the
frame of the bicycle to rest and be locked are preferred to those that
only support the wheel.
Fencing
In cases where fencing is necessary along a street frontage, a style similar to that used for handrails is
recommended (see page 31), but without the need to attach a handrail. One such style is the Specrail
Saybrook (see picture below). Fencing along a street frontage should be black or brown metal and
should be similar to this style. When the fencing will also serve as a handrail for a sidewalk, refer to
Page 29 on handrail requirements.
Saybrook fencing by Specrai
Picnic Tables
The Arbor picnic table by Timberform—which is a sturdy, solid wood, A-frame table available in a
handicap accessible model—is recommended for parks and facilities.
Appendix A: Private Road Standards | Page 1 of 18
Appendix A – Private Road Standards
1.1 Private Road Standards
A. Private roads meeting the following standards may be used in minor subdivisions designed for
single-family use, as defined in the Town of Hillsborough Unified Development Ordinance.
B. These standards are the minimum set forth by the Town, and do not meet Town of Hillsborough or
NCDOT (North Carolina Department of Transportation) criteria for acceptance into the Town or
State road system, as the situation applies.
C. No private road will be accepted for maintenance by either the Town or NCDOT (as applicable)
unless and until all Town or NCDOT standards (as applicable) for public street acceptance are met.
1.2 Number of Lots or Dwelling Units Served
A. A private road shall serve no more than four lots (including the residual acreage) or dwelling units.
B. Private roads serving no more than two lots (including the residual acreage or dwelling units) are
not required to be constructed to these standards or inspected before recordation of a Final Plat;
however, the right-of-way width requirements do apply. The Town recommends that these roads
be constructed to these standards in order to provide adequate access, especially for emergency
vehicles requiring the clearances and turn areas as shown in the private road specifications.
C. Private roads serving a subdivision resulting in three to four lots or dwelling units (including the
residual acreage) shall be constructed to these standards.
D. Private roads serving more than four lots or dwelling units (including existing private roads that are
having additional lots or dwelling units over four added with access to the existing private road
proposed), shall be built to public street standards, including dedication as such.
1.3 Right-of Way and Travelway Lengths and Widths
A. The right-of-way width shall be 20 feet in width. The Planning Director may approve a right-of-way
width of 18 feet if the lot arrangement, the surrounding development pattern, zoning and existing
Town plans indicate conversion to a public street is unlikely. A 50-foot right-of-way may be
required if the land and lots are arranged to allow the conversion of the private road to a public
street.
B. Bends in the right-of-way shall be at angles that will permit the construction of curves with a 125-
foot minimum curve radius.
C. The maximum length allowed for a private road shall be 1,000 feet. The distance shall be measured
from the point where the private road right-of-way intersects with the public street right-of-way
and to the center point of the right-of-way of the proposed private road turnaround.
Appendix A: Private Road Standards | Page 2 of 18
D. All private roads in excess of 500 feet shall provide a 10-foot by 20-foot (10’ X 30’) turnout. The
exact location of the turnout shall be determined by the Town Fire Marshal in consultation with
the Hillsborough Fire Department and Orange County Emergency Services Department (see Figure
0-0: Turnout for Emergency Vehicles).
E. Travelway widths for private roads shall be no less than 12 feet; however, a width of 16 feet is
preferable.
Table 1: General Standards and Specifications for Private Roads
Private Road Standard
Number of Lots Served
Total Number of Lots/Dwelling Units Served by Road1 3-4 1-2
Right-of-Way Width 20 Ft.2 20 Ft.2
Travelway Width 12 Ft. No Standard
Professional Surveyor Certification of Road in Platted Right-of-Way
Required Yes Yes3
Professional Engineer Certification of Road Construction Required Yes No
1 Total number of lots served shall include the residual acreage of the tract being subdivided, where such
residual acreage will be accessed by the private road.
2 Right-of-way width may be reduced to 18 feet if the lot arrangement, the surrounding development
pattern, zoning and existing Town plans indicate conversion to a public street is unlikely. A 50-foot right-
of-way may be required if the land and lots are arranged to allow the conversion of the private road to a
public street.
3 Required only if road is constructed to serve lots.
1.4 Two-way Traffic
A. Two-way traffic shall be provided in order to prevent conflict of vehicles meeting head-on.
B. Two-way traffic can be accomplished by widening the travelway at prescribed locations to at least
16 feet to allow vehicles to pass or to pull over and stop while another vehicle passes.
C. Medians may be permitted between travel lanes when such design is desirable for the
preservation of natural resources or that excessive cut and fill would be required to construct a
roadway to the standard width.
D. Medians may be permitted only in accordance with the following:
1. Each lane shall contain a minimum of 14 feet of vertical and horizontal clearance.
2. Each lane shall contain a minimum travelway width of 8 feet.
3. No lots shall access directly onto any divided portion of the road unless there is adequate
cross-access provided through the median, or some other acceptable means of access and
turnaround for emergency vehicles.
Appendix A: Private Road Standards | Page 3 of 18
4. Both lanes shall be contained within a single right-of-way easement.
5. A standard travelway of required width for the private road shall be constructed where the
private road intersects with another private or public road.
6. Signs indicating “One Way” shall be provided where the lanes diverge.
Figure 1: Example of Use of Two-way Traffic Median to Protect Stands of Mature Trees
1.5 Turnarounds
A. Vehicle turnaround areas shall be provided at the end of all dead-end roads. This can be
accomplished by ending the road in a “T” turnaround, “L” turnaround or cul-de-sac.
B. A “T” turnaround shall conform to the dimensions in Figure 4-21 (“T” Turnaround Dimensions).
C. An “L” turnaround shall conform to the dimensions in Figure 4-22 (“L” Turnaround Dimensions).
Appendix A: Private Road Standards | Page 4 of 18
D. The “T” and “L” turnarounds are preferred.
E. Culs-de-sac shall have a minimum turnaround travelway diameter of 70 feet and be located within
a right-of-way with a diameter of 100 feet.
F. The location of the turnaround will depend on the arrangement of the lots in the subdivision.
G. If the private road serves only one lot, the turnaround should be located near the building site.
H. In a subdivision with several lots, the turnaround shall be at the end of the road and the necessary
right-of-way provided.
Figure 2: “T” Turnaround Dimensions
70’
50’
18’
18’
20’
50’
Right-
of-Way 12’ Travelway
Appendix A: Private Road Standards | Page 5 of 18
Figure 3: “L” Turnaround Dimensions
1.6 Minimum and Maximum Curve Radius
A. New curves shall be constructed with a minimum centerline radius of 125 feet, but no greater than
150 feet.
B. The right-of-way shall be designed with bends that will provide sufficient width to construct the
road to this minimum radius. For example, a 90o bend in a 20-foot wide right-of-way will not
provide enough area to construct a road with a 12-foot wide travelway.
C. The right-of-way shall include sufficient width for the travelway and the necessary shoulders,
ditches, and slopes.
D. A curve radius of less than 125 feet may be approved if all of the following conditions are met:
1. The road existed prior to the adoption and/or enforcement of subdivision regulations in
the Town or was approved as part of an earlier subdivision;
2. Reconstruction of the existing road to meet a 125-foot curve radius is not feasible due to
the extent of earthwork that would be required and/or the inability to reconfigure the
existing right-of-way location due to ownership or the location of existing structures, wells,
or septic systems;
3. Standards pertaining to road width and grade will be met;
4. Documentation is received from a professional engineer stating that the proposed curve
radius will provide for adequate vehicular access and circulation; and
40’
18’
12’ Travelway 50’ Right-of-
Way
20’
50’
40’
Appendix A: Private Road Standards | Page 6 of 18
5. Documentation is received from the Town Fire Marshal and the Orange County Emergency
Services Department stating that the proposed curve radius will provide access for the
largest emergency vehicle that will use the road.
E. Figure 4-23 (Example of Unacceptable Curve Radius) illustrates how a curve with a 125-foot
centerline radius cannot be contained in a 90o bend of a 20-foot wide right-of-way. Figure 4-24
(Acceptable Curve Radii) illustrates alternative bends that will contain a curve of the minimum
centerline radius.
Figure 4: Example of Unacceptable Curve Radius
125’
20’ R/W
20’ R/W
Appendix A: Private Road Standards | Page 7 of 18
Figure 5: Acceptable Curve Radii
100’
125’
150’
20’ R/W
20’ R/W
20’ R/W
20’ R/W
125’
Appendix A: Private Road Standards | Page 8 of 18
1.7 Vertical Clearance
A minimum 14-feet vertical clearance shall be provided above the travelway to permit the passage of large
vehicles under power lines and tree limbs.
Figure 6: Vertical Clearance
1.8 Construction Standards
1.8.1 North Carolina Department of Transportation Driveway Permit
The subdivider proposing to construct a private road that connects with a State-maintained road is
responsible for obtaining the required permit for access. The permit may be obtained from the NCDOT
District Engineer’s Office in Graham, North Carolina.
1.8.2 Compliance with Erosion and Sedimentation Control Regulations
Private road construction shall conform to the Orange County erosion and sedimentation control
provisions as found in the Orange County Unified Development Ordinance.
1.8.3 Compliance with Stormwater Management Regulations
Private road construction shall conform to the stormwater management provisions of the Town of
Hillsborough Unified Development Ordinance.
Appendix A: Private Road Standards | Page 9 of 18
1.8.4 Intersections with Public Roads
A. The intersection of the private road with the existing public street shall permit a safe entrance and
exit.
B. Adequate sight distances along the public street shall be provided by choosing a good location for
the right-of-way and clearing sight triangles when building the road.
C. The intersection of a private road with a public street shall provide an adequate place for cars to
stop before entering the public road. Figure 4-26 (Unacceptable/Acceptable Intersections) gives an
example of this principle.
Figure 7: Unacceptable/Acceptable Intersections
D. The private road must flare at the intersection with the public street in order to permit a vehicle to
enter the private road when another vehicle is waiting to exit on the private road. The dimensions
of the required flare are shown in Figure 4-28 (Private Road Construction Standards Cross Section).
1.8.5 Travelway Design
A. The travelway must be surfaced and compacted to the required width of the road with a material
acceptable to the Town of Hillsborough.
B. A crown shall be built into the travelway so that water will drain from the road surface into the
side ditches on both sides of the road (see Figure 4-28 (Private Road Construction Standards Cross
Unacceptable Intersection
Public Street
Private Road
Private Road
Private Road
Public Street Private Road
Acceptable Intersection
Appendix A: Private Road Standards | Page 10 of 18
Section)). The crown shall not be so great as to cause vehicles to slide off the travelway when ice or
snow is on the road.
C. In some situations, it may be desirable not to crown the road but to have the travelway sloped to a
single ditch as shown in Figure 4-27 (Travelway Pitch for Private Roads with Single Drainage Ditch).
This is applicable in four situations:
1. where it is necessary to cut down on the length of a ditch in order to reduce the erosion
potential by decreasing the volume of run-off;
2. where it is difficult to construct ditches due to rock;
3. to provide for super-elevation; or
4. in curves.
Such a single slope shall always drain toward the inside of a curve. The crown slope of the road and
shoulder should be approximately one-half to one-inch per foot.
Figure 8: Travelway Pitch for Private Roads with Single Drainage Ditch
1.8.6 Travelway Surface Materials
A. Acceptable material for surfacing the travelway is Aggregate Base Course (commonly called
“crusher run”).
B. Soil type base materials (commonly called “Chapel Hill Gravel” or “Chapel Hill Grit”) will be
acceptable under the following conditions:
1. The material originates from a quarry approved by NCDOT.
2. The grade of the road is less than 8%.
3. Where the grade of the road is greater than 8%, a layer of crusher run stone will be placed
over the Chapel Hill Gravel before compaction.
4. Sources of surface material shall be verified with the certifying professional engineer, if
applicable, before placement.
Appendix A: Private Road Standards | Page 11 of 18
1.8.7 Grade
A. The grade of the road shall not exceed 12% because of the difficulty of operating vehicles on such a
steep road and the high potential for erosion of the travelway and side ditches.
B. Where possible, the road shall be constructed along the contour of the land to avoid steep grades.
C. In exceptional circumstances, a waiver from this requirement may be granted for a grade greater
than 12%, as may be approved by the Board of Adjustment prior to construction. Circumstances
where a waiver will be considered are:
1. there is no other reasonable access or location for the road; and/or
2. relocating the road would create other, more serious problems with drainage, stabilization,
or environmental impact; and/or
3. the length of the segment with a grade greater than 12% is no longer than 100 feet.
1.8.8 Fill Material
A. Where filling is necessary to raise the roadbed, cross watercourses or fill stump holes, it shall be
done with suitable material that is free of roots or other organic matter.
B. The fill shall be firmly compacted to reduce settlement that will cause ruts or holes in the finished
road.
1.8.9 Drainage
A. Ditches shall be constructed to provide drainage from the road and adjacent areas.
B. The ditches shall be built with sufficient depth and width to carry the expected volume of water.
C. The side slopes shall be graded so that they can be stabilized and to prevent vehicles from
becoming stuck if they slide into the ditch.
D. Where the road crosses streams or minor watercourses, culverts shall be installed to prevent
ponding and washouts of the road for the five-year design storm.
E. On streams where it is not economical to install a large culvert of the required size, the Planning
Director, in consultation with the Orange County Division of Erosion Control, may allow the
installation of a smaller culvert if engineering equivalent provisions are made to protect the road
surface and fill slopes from erosion when runoff tops the road.
1.8.10 Permanent Vegetation
A. All areas disturbed by the construction of the road, including the shoulders, ditch, banks, cut-and-
fill slopes, and any borrow areas, shall be seeded in permanent vegetation to stabilize the soil and
prevent erosion.
Appendix A: Private Road Standards | Page 12 of 18
B. Seeding shall be done immediately after grading is completed and before the final inspection by
the Planning Director.
C. The disturbed area shall be smoothed and lightly harrowed to break up the soil and prepare a good
seedbed. The materials listed in Table 4-9 (Seed and Mulch per 1,000 Square Feet of Disturbed
Area) are recommended per 1,000 square feet of disturbed area.
Table 2: Seed and Mulch Required Per 1,000 Square Feet of Disturbed Area
Recommended Materials Amount in Pounds (lbs.)
Fescue Grass Seed 1.4
German or Browntop Millet (to provide temporary cover until the grass
becomes established) 0.4
Lime 90
10-10-10 Fertilizer 23
Bales of Straw for Mulch (use enough to cover 75% of the ground surface) Two 40 lb. bales
D. Other types of permanent vegetation may be substituted as long as they provide adequate cover to
prevent erosion.
Appendix A: Private Road Standards | Page 13 of 18
Figure 9: Private Road Travelway Construction Standards Cross Section
20’ Right-of-Way
12’ Travelway
4’
Shoulder
3’ 4’
3:1 Max. Slope
3:1 Max. Slope
4” Compacted
Surface
25’
25’
Flare At Intersection With Public Road
Appendix A: Private Road Standards | Page 14 of 18
1.8.11 Inspections and Certifications
A. The location of the travelway within the right-of-way must be certified to be within the platted
right-of-way by a North Carolina Licensed professional land surveyor. This is not required for
private roads serving two or fewer lots (including the residual acreage).
B. Private road construction must be inspected and the construction certified in writing to the
Planning Director by a North Carolina professional engineer. This is not required for private roads
serving two or fewer lots (including the residual acreage).
C. The private road must be inspected during construction so that any changes or improvements
necessary to insure approval can be made before the stone is placed and the shoulders and ditches
seeded and mulched.
D. The subdivider or his/her representative must inform the professional making the certification
prior to the start of construction and at intervals during construction when inspections are needed
so that they can be scheduled.
E. Inspections by the Planning Director are made only to insure the following:
1. That the private road is built to the required dimensions;
2. That the stone travelway is provided to the required width;
3. That adequate drainage is required;
4. That any disturbed areas are seeded and mulched to establish permanent vegetation; and
5. To verify that the required road sign is in place.
F. The subdivider is responsible for supervising construction and for quality control inspections for
clearing and grubbing of the right-of-way, compaction of fill, construction materials and so forth.
G. The subdivider or their representative should employ a qualified grading contractor (and
supervisor if necessary) to insure that the road is in the correct location and that acceptable
methods and materials are used.
H. Financial securities posted to cover costs of construction will not be released until completion of
the road is certified. Arrangements for payment between the subdivider and contractor are not the
responsibility of the Town of Hillsborough.
1.8.12 Certification of Construction
A. Before a Final Plat of subdivision where any lot or dwelling unit will be served by a private road can
be recorded, the private road must be built and approved. A financial security instrument in the
amount of 125% of a professional engineer’s sealed estimate as to the cost of road construction or
Appendix A: Private Road Standards | Page 15 of 18
completion may be posted with the Town in cases where the applicant desires to record the Final
Plat before the private road is constructed.
B. A professional land surveyor must certify in writing to the Planning Director that the travelway of
the private road, either existing, upgraded or newly constructed, is within the platted right-of-way
in cases where the private road is required to be constructed or the applicant chooses to construct
the private road (e.g., a private road serving only two lots (including the residual acreage)).
C. A professional engineer must certify in writing to the Planning Director that a private road, either
existing, upgraded or newly constructed, meets the standards for the private road serving the lots
(e.g., where three to four lots (including the residual acreage) are being created. The following
shall be inspected and certified by the certifying engineer:
1. The proper material has been used in the travelway and it is built to the required width
and thickness;
2. The shoulders are the correct width and the typical cross section is in place;
3. The road is on the proper grade;
4. Ditches are in place where necessary to provide adequate drainage, in accordance with
sound engineering practice;
5. Needed storm pipes of proper size, materials, and construction are in place and energy
dissipaters installed, in accordance with sound engineering practices;
6. All disturbed areas are properly stabilized;
7. An adequate turnaround is in place at the end of the road;
8. Required vertical and horizontal clearance is provided; and
9. Sight distance and construction at the intersection with a public road has been approved
by NCDOT (if applicable).
The road shall be inspected during construction so that any changes or necessary improvements
necessary to insure approval can be made before the stone is placed and the shoulders and ditches
are seeded and mulched.
D. The Planning Director shall inspect the road prior to release of the Final Plat for recordation to
insure that the street sign is in place and to make an overall visual inspection of the road.
1.9 Private Road Maintenance
A. Maintenance of the private road must be provided by the lot owners that are served by the private
road or an established homeowners association.
B. A Road Maintenance Agreement between the lot owners is required to insure that the cost is
shared equally and a mechanism for maintenance is set up.
Appendix A: Private Road Standards | Page 16 of 18
C. The responsibility for maintenance is the property owners of the lots accessing the private road,
and neither the State, Orange County nor the Town of Hillsborough will maintain the road.
D. Regular attention shall be given to the following items in order to assure that the road will remain
in good condition:
1. Vegetation
The vegetation shall be mowed, limed, and fertilized as needed. Areas that erode or where
seeding is unsuccessful shall be reseeded.
2. Drainage
Culverts shall be kept clear of trash and other obstructions that could prevent or reduce the
culvert’s function. If culverts are not kept clear, it will cause runoff to flow over the road and
may cause flooding upstream. Ditch banks and bottoms shall be protected from erosion by
maintaining good vegetation.
3. Travelway
The travelway shall be maintained by grading the surface material to fill any potholes that
develop and to evenly spread the surface material where the soil has been uncovered
because of erosion.
4. Road Name and Sign
a. The road name shall be verified with the Planning Director to insure that the
proposed name does not duplicate an existing name.
b. Private roads of any length are required to be named and have road name signs
posted.
c. The road name sign shall meet Town of Hillsborough street sign standards.
d. The road name sign shall be kept visible and legible so that visitors and emergency
personnel can easily locate the road.
1.9.1 Road Maintenance Agreement
A. The subdivider shall have an instrument recorded contemporaneously with the Final Plat
substantially in the form of the Town’s Standard Road Maintenance Agreement entitled
“Declaration of Restrictions and Provisions for Private Road Maintenance”, guaranteeing the
following:
1. right of access to any private road in the subdivision by all lots served by the road and by
law enforcement and emergency vehicles;
Appendix A: Private Road Standards | Page 17 of 18
2. right of access for the proposed private road to a State or Town-maintained road by way of
direct access or other private roads;
3. perpetual maintenance of any private road serving the subdivision at the standards set for
approval; and
4. provide record notice of the probability that future development dependent on the private
road for access will require upgrading of the road to a higher private road standard or
public dedication and upgrading of the road to Town or North Carolina Department of
Transportation standards, as applicable. The Road Maintenance Agreement shall include a
provision that if the road is dedicated for public use at a later date, then the lot boundaries
will be revised to extend only to the edge of the right-of-way.
B. The instrument shall also note acceptance by the owner(s) of all liability related to the use of the
road, and agreement to hold both the Town and State, as applicable, harmless from such liability,
and acknowledge that some public services may not be provided due to the private nature of the
road. The guarantees of right of access and maintenance of the subdivision roads shall run with the
land and shall be disclosed to any prospective purchaser of land in the subdivision as provided by
NCGS 136-102.6 (Compliance of Subdivision Streets With Minimum Standards of the Board of
Transportation Required of Developers). Upon recordation, the deed book and page number of the
recorded document shall be referenced on the Final Plat.
C. The Planning Director shall prepare the document entitled “Declaration of Restrictions and
Provisions for Private Road Maintenance”. The document shall include a statement that further
subdivision of any of the lots in the subdivision may require that the private road be upgraded to a
higher private road standard, or to public street standards, and that the cost of the upgrade will be
the responsibility of the person requesting subdivision approval at the time the upgrade is
required.
D. The following certificate shall be placed and endorsed on the final plat where a subdivision will be
served by a private road, indicating the recordation of the Road Maintenance Agreement required
by these regulations:
Appendix A: Private Road Standards | Page 18 of 18
Certificate of Private Road Maintenance and Disclosures
I, _________________________________, certify that an instrument will be recorded
contemporaneously with the recordation of this approved Final Plat that acknowledges and
guarantees:
a. Right of access to any private road in the subdivision by all lots served by the road and law
enforcement and emergency vehicles;
b. Right of access for the private road to a State or municipally maintained road by way of
direct access or other private roads;
c. Perpetual maintenance of any private road serving the subdivision at the standards set for
approval;
d. Record notice will be provided of the probability that future development dependent on
the private road for access will require upgrading of the road to a higher private road
standard or public dedication and upgrading of the road to Town of Hillsborough or North
Carolina Department of Transportation standards, whichever is applicable;
e. Acceptance by the owner(s) of all liability related to the use of the road, and agreement to
hold both the Town, County and State harmless from such liability; and
f. Some public services may not be provided due to the private nature of the road.
These guarantees of right of access and maintenance of the subdivision roads shall run with the
land and shall be disclosed to any purchaser of land in the subdivision as provided by NCGS 136-
102.6.
____________________________ ____________________________
Owner(s) Date
Appendix B: Traffic Calming | Page 1 of 15
Appendix B – Traffic Calming Policy
This appendix includes the full text of the Town of Hillsborough Traffic Calming Policy, which was
previously adopted as a standalone document.
B.1 Policy Statement
The Town of Hillsborough wishes to have a procedure whereby its' residents can petition the Town to
incorporate traffic calming devices and systems on town owned residential streets in order to alleviate
speeding, excessive traffic volume, dangerous intersections or other conditions that are of a public safety
nature.
The purpose of this document is to present ways in which residents can find solutions to residential traffic
problems as approved by the Hillsborough Town Board. Consideration is given to a variety of residential
traffic concerns and to the characteristics of these concerns on a case-by-case basis. Each situation is
reviewed with respect to the available traffic control measures that have been, or could be, found effective
in alleviating the neighborhood traffic concern.
The following outlines these guidelines and procedures which can be used to develop the optimum
solution or solutions to each particular situation. There are many factors taken into consideration when
reviewing residential traffic concerns to determine the most feasible traffic control measure. These
factors include the surrounding roadway network, resident access, speeds and/or volume of traffic,
accident history, neighborhood response and budget considerations.
Most commercial development has direct access to state-maintained roads. The devices discussed in this
section generally will not be approved by NCDOT on state-maintained roads. The town continues to work
closely with NCDOT to provide safe traveling conditions for vehicles, pedestrian, and bicyclists on the state
network.
Note: Public health and safety concerns are always the overriding consideration when installing or
removing traffic control devices.
B.2 Evaluation Criteria for Residential Streets
1. The street must be classified as a two-lane residential street.
2. The street must be a municipality-maintained roadway that receives Powell Bill funding. State
roadways are excluded under this policy.
3. The posted speed limit on the affected length of the street must be 25 miles per hour which is the
standard speed limit for residential streets.
4. Vehicle speeds (for at least 85% of the vehicles, established by radar or equivalent method) must
exceed 35 MPH (+ 10 MPH over posted speed limit).
5. Actual traffic volume will be based on traffic counts conducted by the Town of Hillsborough Public
Works staff or its designee. Guidelines reviewed by staff as received from the Institute of
Transportation Engineers (ITE) that is appropriate for town streets.
6. A positive recommendation for installation must be received from Police, Fire, and EMS.
Appendix B: Traffic Calming | Page 2 of 15
B.3 Petition Requirements
1. Those parties requesting the installation of a Traffic Calming Device must demonstrate sufficient
support for the installation of the device in the affected area; support shall be shown by signatures
obtained on the standard Petition for Traffic Control Devices provided by the Town.
2. Only one signature per household can be obtained.
3. Signatures must be of the current residents within the defined study area.
4. Residents must provide their address in the space allotted.
5. Signatures will be checked by Town Hall staff using property tax records.
6. Signatures that do not adhere to these requirements will be considered invalid.
7. The number of valid signatures either for or against installation must meet or exceed 65% of the
total number of residents of the impacted area.
B.4 Procedure for Obtaining Approval
1. The process is initiated when the Public Works Director receives a request for installation of a
traffic control device. A preliminary investigation into the first five qualifying criteria will be
completed. If these criteria are met, the Public Works Director or his designee will conduct a field
investigation of the impacted area. A petition package containing the Town of Hillsborough Traffic
Calming Policy and a Petition Form will be mailed to the requesting party.
2. The requesting party is responsible for obtaining signatures on the petition form and returning it to
Town Hall. If the number of valid signatures equals or exceeds 65% of the total number of
residents of the impacted area; Police, Fire, and EMS will be contacted for recommendations.
3. Traffic monitoring devices will be used to determine average daily traffic, vehicle speeds, and
vehicle types.
4. When all qualifying criteria are met, a report will be prepared for the Board of Commissioners
outlining all relevant information and any extenuating circumstances concerning the characteristics
of a requested street.
5. The Board of Commissioners will approve or disapprove installations for the requested street
based on the "finding of fact" report provided by the Public Works Director.
B.5 Funding
The Town of Hillsborough has not identified any special funding source for traffic calming projects.
Nor has the Town set-aside any existing funds to be used exclusively on traffic calming projects. Funding
options available are special assessments, operating funds, and private funding. The Town of Hillsborough
Board of Commissioners will determine the appropriate funding mechanism for the installation of traffic
calming devices on a case-by-case basis.
Special Assessments:
Installation of traffic calming devices is considered a street improvement and are eligible for
special assessments in accordance with North Carolina General Statute § 160A-216 (1).
Powell Bill (Operating Budget):
The Town of Hillsborough will cover the cost of activities associated with the development,
construction, and installation of traffic calming devices dependent upon the availability of funding.
Appendix B: Traffic Calming | Page 3 of 15
Private Funding:
Residents of an existing neighborhood wishing to accelerate the process may choose to fund all or
part of the development, construction, and installation of their requested traffic calming device.
Powell Bill (Operating Budget)/Private Funding:
The Town of Hillsborough and residents of an existing neighborhood will share the cost of activities
associated with the development, construction, and installation of traffic calming devices. The Town’s
participation in any cost sharing venture is dependent on the availability of funding.
B.6 Traffic Calming Measures
Generally, traffic calming measure fall into 4 types: non-physical, vertical, horizontal, and diversion. Non-
physical options generally don’t directly impact the street design but can influence driver behavior.
Vertical measures change the vertical smoothness of the driving surface to impact driver behavior.
Horizontal measures impact the straightness of the driving path to impact driver behavior. Diversion
measures change the available road network to re-route drivers.
B.6.1 Non-Physical Traffic Calming Measures
1. Speed Enforcement- Temporary targeted speed limit enforcement in areas where residents are
concerned.
2. Radar Trailers - A radar trailer can be placed adjacent to a roadway to measure and display a
passing vehicles speed. Providing the posted speed limit on the device reminds drivers to slow
down if they are traveling too fast.
3. Lane Striping - Lane striping can be used to visually narrow travel lanes in a given area. By using
highly visible stripes, vehicles are encouraged to slow down.
4. Signage- Placing appropriate warning and information signs and additional regulatory signs
reminds motorists of the various roadway conditions and hazards of the area.
5. Pavement Marking Legends- The speed limit or other driver information can be painted onto the
street to remind drivers of the speed limit or other area conditions that warrant special attention.
6. High Visibility Crosswalk- High intensity paint or plastic can be used in a dense pattern to clearly
delineate a cross walk. Crosswalk should be accompanied by appropriate signage.
7. On-Street Parking- Designates area along a street to store vehicles. On-street parking may be used
along one or both sides of the street. May also be a revenue generator through permit, meter, or
other methods.
8. Raised Pavement Markers- Raised pavement markers are plastic reflectors installed in the
pavement that, when installed in series, alert the driver when they are deviating from the travel
lane. They can be installed on the centerline and edge line of a roadway or across a roadway to
function as a rumble strip. They are often used on curves.
9. Streetscaping - Streetscaping can incorporate many different ideas and approaches. Typically,
Streetscaping includes planting street trees and other landscaping along the roadway.
Streetscaping also usually involves establishing a planting area between the street and the
sidewalk.
10. Multi-Way Stops- Multi-way stops involve placing stop signs on all approaches to an intersection.
Considerations for Multi-way stops should follow guidelines as described in the Manual on Uniform
Traffic Control Devices (MUTCD).
11. Turn Prohibitions and Other Restrictions - Turn prohibition signs are posted to restrict movement
through a given area and to limit travel in certain directions. Other restrictions, such as "No
Trucks", can also help reduce cut-through traffic. Speed limit reductions can be used in areas
where existing speed limits are higher than desired; however, speed limit changes alone are
generally not effective in significantly reducing travel speeds on local residential streets.
Appendix B: Traffic Calming | Page 4 of 15
12. Gateways/Entryways - Gateways include decorative signing and/or landscaping to visually identify
the entrance to a neighborhood or commercial district. This measure helps to make the area
appear as a destination rather than a connection to another area. Gateways are often incorporated
into a median island.
13. Colored Pavements- Pavement can be installed with many colors and patterns. These unique
properties can slow drivers by forcing them to process different patterns as they approach an area.
Colored pavement can also help delineate the separation between a travel lane and lanes that
accommodate other modes of transportation.
B.6.2 Vertical Traffic Calming Measures
1. Textured Pavement- Textured pavements can alert motorists to special conditions through sound
and/or vibration. Rumble strips are typical example of how textured pavement can produce a
sound to warn a driver approaching a hazardous condition. Textured pavements combined with
colored pavements can delineate a special area, such as a historic district. Brick pavers are a form
of textured pavement.
2. Speed Humps - Raised hump (pavement undulation) in the roadway with a parabolic top which
exceeds across the road at right angles to the direction of traffic flow. Most effective if used in a
series; spaced 300'-500' apart
3. Speed Lumps- Speed lumps are a variation of speed humps that add two cut-outs for tires of larger
vehicles. The cut-outs are designed so that wider vehicles, such as emergency vehicles, can fit
through with little slowing but a standard vehicle must pass at least one side of its wheels over the
hump.
4. Speed Tables - Speed tables are elongated speed humps with flat tops that usually allow for the
entire wheelbase of a standard vehicle to be on the top flat part Usually, a textured pavement or
alternative design is used to distinguish the speed table from the rest of the roadway.
5. Raised Crosswalks - Raised crosswalks are equivalent to speed tables with crosswalk markings.
Should be accompanied by appropriate signage.
6. Raised Intersections - Raised intersections are equivalent to speed tables, only they are applied
over the entire intersection with ramps on all sides. They are normally at or near the same
elevation as the sidewalk. Often include textured and/or colored pavements.
B.6.3 Horizontal Traffic Calming Measures
1. Traffic Circles- Provides circular, counterclockwise operations at intersections by placing a raised
island in the middle of the intersection. Vehicles on the 'thru' street must change their travel path
to maneuver around the circle. Entry into the intersection is often controlled by Yield signs on all
approaches.
2. Roundabouts - Similar to traffic circles but larger and with "splitter" islands on each approach that
flare entry into the circle.
3. They are more typically used as a substitute for a traffic signal. Traffic on the approaches must
yield to vehicles within the circle.
4. Curb Extensions - Used to make pedestrian crossing movements shorter and easier. Used to
narrow the roadway cross- section at particular points (intersection, mid-block, etc.) but still
maintains separate lanes for opposing traffic flows. Often used in combination with a raised
crosswalk.
5. Chicanes- Physical constriction built at the curbside of the roadway to create bends in a formerly
straight road. Vehicles are forced to negotiate the narrowed street in a serpentine fashion.
Retrofitting an existing street typically allows one lane through the chicane so that opposing traffic
must alternate passage through the constraints.
Appendix B: Traffic Calming | Page 5 of 15
6. Lateral Shifts - A lateral shift is a curb extension which shifts the roadway horizontally. A second
shift downstream may move the roadway back to the original alignment. These are also frequently
called two-lane chicanes.
7. Neckdowns - Neckdowns are used to make streets more pedestrian-friendly by shortening the
crossing distance and reduce speed by narrowing the travel lanes.
8. Realigned Intersections - Realigned intersections are changes in alignment that cover T-
intersections with straight approaches into curving streets that meet at right angles. A former
"straight-through movement along the top of the T becomes a turning movement. This is one of the
few traffic calming measures available for T-intersections.
9. Bulb outs - Similar to curb extensions at intersections. Used to narrow the street width to help
facilitate pedestrian movements and reduce speeds on one or more approaches.
10. Two-Lane Chokers- Two-lane chokers are used at mid-block points to reduce the overall cross
section of the street providing a natural slow down point.
11. One-Lane Chokers - Curb extensions toward the center of the roadway that reduce the
street from two lanes to one lane. This requires vehicles to come to a stop and yield to
onc oming traffic.
12. Center Island Narrowing- Narrowing of the roadway with a raised center island, typically
planted, between the travel lanes. They also provide a pedestrian refuge thereby allowing
pedestrians to cross one travel lane at a time.
13. Medians- Used to separate lane movements and provide a visual cue along the roadway.
Medians can be especially effective along curves. Medians can also be used as a diversion device
by restricting access at intersections and to adjacent properties.
B.6.4 Diversion Traffic Calming Measures
1. Street Closures- Barrier or pavement removal intended to block all vehicle access on a street.
Pedestrian and bicycle access is typically maintained. Often designed to allow emergency vehicles
to ‘break-through'’ the closure. Cul-de-sacs are a common form of this measure.
2. Diagonal Diverters -– Diagonal diverters bisect an intersection diagonally, disconnecting the legs
of the intersection and creating two separate roadways. This can be accomplished with a simple
barrier such as guardrail or through pavement removal and landscaping. Pedestrian and bicycle
access is typically maintained. Can be designed to allow emergency vehicles to '‘break-through'’
the barrier.
3. Semi-diverters- A semi-diverter is a barrier, usually a landscaped island, on one side of a street at
an intersection that permits traffic on the opposite direction to pass through; thereby creating a
one-way street at the intersection but maintaining two-way traffic for the rest of the block.
Appendix B: Traffic Calming | Page 6 of 15
Comparison of Speed Control Devices
DEVICES ADVANTAGES DISADVANTAGES COSTS
Speed
Enforcement
- May be implemented
immediately with little
planning
- No impact to emergency
response times
- Secondary benefits include
reduced crime and higher
sense of security
- Expensive to maintain
for an extended period
of time
- May only be effective
for a short time
- May only be effective
for short distances
Varies
Radar Trailers - In the long-term, less
expensive than police
enforcement
- May be implemented
immediately with little
planning
- No impact on emergency
response times
- Effective for reducing speeds
in a short span
- Only effective for one
direction of travel at a
time
- May only be effective
for a short time
- May only be effective
for short distances
Varies
Lane Stripping - Inexpensive
- May be implemented quickly
with little planning
- No impact to emergency
response times
- Increases maintenance
costs
$0.15-$1.00 per
lineal foot (paint)
$1.00-$5.00 per
lineal foot
(plastic)
Signage - Inexpensive
- No impact to emergency
response times
- Increases maintenance
costs
- Signs typically
considered unsightly –
most people do not
want them in their yard
$50-$100 per
sign
Pavement
Marking Legends
- Inexpensive
- May be implemented
immediately with little
planning
- No impact to emergency
vehicle response times
- Increased maintenance
costs
- Has not been proven to
reduce speed
$25-$50 per
letter or number
$100-$200 per
symbol
High Visibility
Crosswalk
- Inexpensive
- No impact to emergency
vehicle response time
- Helps collect and distribute
pedestrians along the street
- Increases visibility of
pedestrians
- Requires more
maintenance than
normal crosswalk
- May provide
pedestrians with false
sense of security,
especially when used at
mid-block location or
$200 per
crosswalk lane
Appendix B: Traffic Calming | Page 7 of 15
uncontrolled
approaches to an
intersection
On-Street Parking - Provides more vehicle
storage
- Narrows street width to
encourage slower vehicular
travel
- Shortens pedestrian crossing
distance
- Encourages pedestrian
activity in an area
- May be ineffective if
parking is not
adequately utilized
- May reduce sigh
distance for both
drivers and pedestrians
- May increase certain
types of vehicular
crashes
- May restrict bicycle
movements
- Traffic volumes may
increase especially in
areas of high demand
an low availability of
off-street parking
- May impede emergency
response vehicles and
solid waste collection
Dependent on
frequency of
spaces,
enforcement
costs, etc.
Raised Pavement
Markers
- Inexpensive
- May be implemented
immediately with little
planning
- No impact to emergency
vehicle response times
- Secondary benefits include
increased delineation and
roadway safety
- Noise
- May be unintentionally
removed during snow
removal
- Increased maintenance
costs
$2-$7 per marker
Streetscaping - May reduce speed and
volumes
- Positive aesthetic effects
- Good functionality
- Increases pedestrian safety
- Improves quality of life for
neighborhood
- No impact to emergency
response times
- Can create vehicular
hazards
- Can create poor visibility
conditions if installed
too dense
- Possibly increased
maintenance costs
Varies depending
upon materials,
length, and width
of application
area, and
availability of
right-of-way
Multi-Way Stops - If traffic signals are
warranted, can be used as
temporary measure
- Can reduce intersection
collisions
- Little impact to emergency
response times
- May be implemented quickly
with little planning
- Speeds between
intersections often
decrease
- Increases noise and air
pollution
- Can cause read-end
accidents
- Requires enforcement
$300-$600 per
intersection
Appendix B: Traffic Calming | Page 8 of 15
- May provide a safer crossing
for pedestrians
- If stop signs are
warranted, disregard for
measure can create
dangerous situations
Turn Prohibitions
and Other
Restrictions
- Inexpensive to install
- No impact to emergency
response time
- May increase pedestrian
traffic
- Transit and school buses can
be exempted
- Restrictions can be “part-
time”
- Deliberate violation
could create a hazard
- May divert problem
onto another street
- Requires enforcement
- Requires approval of an
enabling ordinance
- Not effective for
reducing speeds
$100-$200
enforcement
costs
Gateways/Entryw
ays
- May reduce volumes
- Positive aesthetic effects
- Good functionality
- Improves quality of life for
neighborhood
- No impact to emergency
response times
- Can increase vehicular
hazards
- Can create poor visibility
conditions
- Can be expensive
Varies depending
on materials,
length, and width
of application
area
Colored
Pavements
- May reduce speeds and
volumes
- Positive aesthetic effect
- Good functionality
- Increases pedestrian safety
- Improves quality of life for
neighborhood
- No impact to emergency
response times
- Can create vehicular
hazards
- Can make roadway
features difficult to see
if installed too densely
- Increased maintenance
- Surface can be slick –
hazardous to
pedestrians and cyclists
Varies depending
on materials,
length, and width
of application
area
Textured
Pavement
- May reduce vehicle speeds
- May add aesthetic value
- If used at an intersection can
calm two streets at once
- Little or no impact to
emergency response times
- Textured materials are
expensive
- Increased noise
- Difficult for physically
challenged individuals to
maneuver
- Increased maintenance
costs
Varies with
material and
area of
installation
Speed Humps - Effective in reducing speed
- Compatible with pedestrians
and bicycle movement
- May also decrease cut-
through traffic by increasing
travel time
- Inexpensive
- Increased noise when
vehicles travel over
them
- Increased maintenance
costs
- Slows emergency
vehicles and buses
- Aesthetics
- Can be very
uncomfortable to
vehicle occupants with
certain disabilities
$1,500-$2,000
Appendix B: Traffic Calming | Page 9 of 15
Speed Lumps - Effective in reducing speeds
- Maintains rapid response
time
- Inexpensive
- Relatively easy for bicyclists
to cross if installed correctly
- Aesthetics
- Private vehicles with
large wheel bases can
avoid the humps
- Increased noise
- Increased maintenance
costs
- Can be very
uncomfortable to
vehicle occupants with
certain disabilities
$1,800-$2,000
Speed Tables - Smoother than humps for
larger vehicles
- Effective in reducing speeds
- Compatible with pedestrian
and bicycle movements
- May also decrease cut-
through traffic by increasing
travel time
- Aesthetics, if decorative
surface material is not
used
- Decorative materials are
expensive
- Increased noise
- Increased maintenance
costs
- Slows emergency
vehicles and buses
- Can be very
uncomfortable to
vehicle occupants with
certain disabilities
$1,500-$4,000
(depending on
materials
Raised Crosswalks - Smoother than humps for
larger vehicles
- Effective in reducing speeds
- Increases visibility for
pedestrians
- Slows vehicular traffic at
conflict point with
pedestrians
- Better than simple crosswalk
for visually impaired
pedestrians
- May also decrease cut-
through traffic by increasing
travel time
- Aesthetic, if decorative
surface material is not
used
- Decorative materials are
expensive
- Increased noise
- Increased maintenance
costs
- Slows emergency
vehicles and buses
- Can be very
uncomfortable to
vehicle occupants with
certain disabilities
$1,800-$4,000
(depending on
materials
Raised
Intersections
- Smoother than humps for
larger vehicles
- Effective in reducing speeds
- Increases visibility for
pedestrians
- Slows vehicular traffic at
conflict point with
pedestrians
- Aesthetics, if decorative
surface material is not
used
- Decorative materials are
expensive
- Increased noise
- Increased maintenance
costs
- Slows emergency
vehicles and buses
Varies by
materials used
and intersection
size
Appendix B: Traffic Calming | Page 10 of 15
- May also decrease cut-
through traffic by increasing
travel time
- Can be very
uncomfortable to
vehicle occupants with
certain disabilities
Traffic Circles - May significantly reduce
speeds on “thru” streets
- Reduces intersection
collisions
- Provides additional street
aesthetics
- May be used as a volume
control device without
limiting access
- May require removal of
parking near
intersection
- May cause sight distance
problems for vehicles
- Depending on size and
location, may have high
installation costs
- May impact emergency
response times
- May impede large
vehicles
$5,000-$10,000
Roundabouts - Reduces vehicles speeds
- Eliminates typical left-turn
conflicts
- In the long run, more
economical to maintain than
traffic signal
- Adds to street aesthetics
- Reduces crash severity at
intersections
- Often requires a large
amount of right of way
- May require additional
lighting to lessen driver
confusion at night
- Not a typical traffic
calming measure for
local streets (used for
collections and minor
thoroughfares)
- Initial costs are high
Single lane
roundabout
$20,000-
$120,000
(depending on
Right-of-Way
requirements)
Curb Extensions - Narrows street width to
encourage slower vehicle
traffic at specific points
- Shortens pedestrian crossing
distance and makes
pedestrians more visible
- May facilitate more on-street
parking spaces
- Intended to reduce vehicle
speeds
- Conflicts with flow of
bicycle lanes
- Requires removal of
some on-street parking
$7,000-$10,000
Chicanes - Typically results in lower
speeds
- One lane chicanes can
significantly reduce cut-
through traffic
- Can be aesthetically pleasing
- May lead to an increase
in head-on collisions
- Higher maintenance
costs
- Can severely impact
emergency response
vehicles
- Should not always be
used in areas with
frequent driveways
- Loss of on street parking
$4,000-$8,000
(depends on
length of road
affected)
Appendix B: Traffic Calming | Page 11 of 15
Lateral Shifts - Is an effective tool for
slowing traffic on high
volume streets
- Easy functionality for large
vehicles
- Les effective for
reducing speeds than a
one lane chicane
- Proper design is crucial
to avoid lane changing
by vehicles
- Loss of on street parking
- May require additional
right-of-way
Varies by length,
width, and shift
distance
Neckdowns - Increased pedestrian safety
and range
- Reduces speeds
- May require bicyclists to
merge with traffic
- May slow emergency
vehicles
- Loss of on-street parking
$4,000-$5,000
Realigned
Intersections
- Reduces speeds at T-
intersections
- Can reduce cut-through
traffic by reassigning right of
way at intersection
- Typically requires
additional right of way
on one corner
- Construction can be
costly
- May have minor impacts
on emergency response
times
Varies with
magnitude of the
project
Bulb outs - Reduces vehicle speeds near
intersection
- Makes pedestrian crossing
safer and easier
- Improve sight line between
vehicles and pedestrians
- May accommodate
pedestrians with disabilities
- May facilitate more on-street
parking
- Does not accommodate
bicycle paths
- May affect turning
movements (especially
for large trucks)
$4,000-$5,000
per corner
Tow-Lane Chokers - May reduce speeds
- May reduce volumes
- Positive aesthetic effect
- Good functionality
- Provides safer pedestrian
crossings
- May encourage more use of
on-street parking
- No impact on emergency
response times
- No vertical and little or
no horizontal deflection
- Loss of on-street parking
- Bicyclists may have to
merge with traffic
$7,000-$10,000
One-Lane Chokers - Reduces speed and volumes
- Positive aesthetic effect
- Good functionality
- Safer pedestrian crossings
- Loss of on-street parking
- Bicyclists may have to
merge with traffic
- Opposing vehicles trying
to use same space
- Can significantly delay
emergency vehicles
$7,000-$10,000
Appendix B: Traffic Calming | Page 12 of 15
Center Island
Narrowing
- May reduce speeds and
volumes
- Positive aesthetic effect
- Good functionality
- Increases pedestrian safety
- Loss of on-street parking
- Can impact emergency
response vehicles if
lanes are made too
narrow
- Should not be used in
areas with frequent
driveways
Varies depending
on size and
material
Medians - Prevents passing maneuvers
along roadway
- Provide area for street
landscaping
- Reduces vehicle speeds along
a curve
- Provides pedestrians refuge
area and aids crossing
maneuvers
- Can be used to restrict
movements at intersections
- May require parking
removal
- May be costly
- May limit access
depending on length of
median section
- May reduce sight
distance depending on
roadway alignment, size
of median
- May impact emergency
response times
Varies depending
on size and
material
Street Closures - Eliminates through traffic
- Reduces speeds
- Improves safety for all modes
of transportation
- Limits access
- Creates problems for
emergency vehicles
- Often need to construct
turn-arounds or cul-de-
sacs near the closure
point
$20,000
(dependent on
size)
Diagonal Diverters - Reduces speeds and volumes
- Can be aesthetic
enhancement
- Good functionality
- Increases pedestrian safety
- Improves quality of life for
neighborhood
- Can create vehicular
hazards
- Can create poor visibility
conditions
- Can be expensive
- Potentially severe
impacts on emergency
response times
Varies depending
on size and
materials
Semi-Diverters - Reduces volumes
- Positive aesthetic effect
- Increases pedestrian safety
- Improves quality of life for
neighborhood
- Limits cut-through traffic
- Can create vehicular
hazards
- Restricts access at all
times – not just during
peak periods
- Can create poor visibility
conditions
- Can be expensive
- Does not control speed
- May impact emergency
vehicle response times
Varies with
application size
Appendix B: Traffic Calming | Page 13 of 15
B.7 Radar “Your Speed” signs
Solar powered signs that display the travel speed of on-coming traffic may be considered in non-residential
areas. These signs will only be considered along high-volume state roads where targeted enforcement is
unlikely to be effective due to drivers being from outside the community or the problem is intermittent.
The speeding issue must be verified by a town traffic study.
B.7.1 Petition
Any resident or business owner may submit a written request to the Public Works Manager requesting the
investigation for a radar sign in a location in the city limits along a state-maintained road. A traffic study
will be conducted for any a request contain the signatures of at least ten addresses located within ½ mile
section of a state road with a reported ADT above 10,000 VPD. All other requests will be taken to the Town
Board to determine if a study is desired.
B.7.2 Study results
The results of a traffic study related to a radar sign request will be presented to the town board at the next
available meeting and everyone signing the request will be notified of the meeting date and time.
B.7.3 Evaluation Criteria
The Town Board will consider the results of the traffic study, details of the issues raised by the petitioners,
available funding, and the recommendation of the Public Works Manager and Police Chief regarding the
potential impact and viability of the requested sign. Signs must be located in the state right of way and
receive an encroachment arrangement prior to installation. The funding sources listed in B.5 also apply to
this type of request.
Appendix B: Traffic Calming | Page 14 of 15
We, the undersigned residents, hereby petition the Board of Commissioners to approve the traffic control
devices described below upon indicated street or part thereof.
THE STREET OR PART THEREOF DESIRED TO BE AMENDED IS:
THAT PART OF STREET
FROM STREET TO STREET.
WITH RESPECT TO THE TRAFFIC CONTROL DEVICE PETITIONED FOR, WE REQUEST:
1)
2)
3)
[Please note: a maximum of three (3) traffic calming devices may be requested]
Resident’s signatures Street address (mailing if different)
*The addresses of properties that will be directly affected by the proposed change have been determined by the
Hillsborough Planning Division. By policy, the Board of Commissioners has stated that it would prefer to entertain
request for changes in street regulations proposed by citizens only where 75% of the occupants of the properties
directly affected by the proposed change have signed a petition requesting the changes.
PETITION FOR
TRAFFIC CONTROL
DEVICES
Appendix B: Traffic Calming | Page 15 of 15
CERTIFICATE AS TO
SUFFICIENCY OF PETITION
FOR TRAFFIC CONTROL DEVICE
TO THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH:
I, , Town C lerk of the Town of H illsborough, N orth
Carolina do hereby certify that the attached "Petition for Traffic Control Devices" was presented to
me on the day of , 20 ; that I have investigated the
sufficiency of the petition; and that the result of my investigation is as follows:
The total number of properties directly affected by the requested change is .
With respect to the signatures on the attached petition, signatures are
those of residents of the affected area which is %of the residents on the project street.
This the day of , 20
SEAL Town Clerk
THIS FORM MUST BE ATTACHED TO THE
“PETITION FOR TRAFFIC CONTROL DEVICES” AFTER ALL PETITIONERS’
SIGNATURES HAVE BEEN OBTAINED.
Appendix C: MUTCD Street Sign Requirements
Appendix C – MUTCD Street Sign Requirements
This appendix includes the section of the 2012 Supplement to the Standard Highway Signs element of the Manual on
Uniform Traffic Control Devices that discusses the requirements for street name signs. This is provided for informational
purposes. Refer to the FHWA Manual on Uniform Traffic Control devices website at http://mutcd.fhwa.dot.gov/ for
future updates to this information.
Appendix C: MUTCD Street Sign Requirements
Appendix C: MUTCD Street Sign Requirements
Appendix C: MUTCD Street Sign Requirements
Appendix C: MUTCD Street Sign Requirements
RESOLUTION
Endorsing updates to Street Standards document
WHEREAS, The Hillsborough Board of Commissioners endorsed the Street Standards document in July 28,
2014 following its creation with the assistance of the Triangle J Council of Governments staff; and
WHEREAS, The document has been revised in 2016 and 2021 to incorporate the traffic calming policy,
private street standards, and approval checklists; and
WHEREAS, The document has been updated to align with changes to development review processes,
update amenity standards, and provide additional guidance for unusual requested improvements; and
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners hereby endorses the updated
Street Standards document as a current reflection of requirements, standards, and processes related to
improvements in public rights of way and for the traveling public.
Approved this 13th day of June 2022.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Ordinance amending Town Code Chapter 11 to update solid waste collection requirements
Attachments:
1. Town Code Chapter 11 – redline version
2. Draft ordinance amending Chapter 11
Brief summary:
Amendments to the solid waste chapter of the town code are needed to remove the franchise provisions for
commercial waste collection. Numerous other amendments are included to update the chapter to reflect current
operations.
Action requested:
Adopt the attached ordinance to amend chapter 11 of the town code.
ISSUE OVERVIEW
Background information and issue summary:
The attached redline version provides all of chapter 11. Language to be deleted is in red strike through. New
language is in red underline.
In summary, the amendments:
• Make 3 definition changes and universally uses the term “rollout cart”
• Define town services for basic waste collection and the mechanism (Section 11-16)
• Detail when contracted service is required and the standards (Section 11-18)
• Detail the variety of services provided in addition to basic waste collection (Section 11-20)
• Remove the franchise language (Section 11-23)
• Correct some cross references in the enforcement section (Section 11-58 and beyond)
There are no changes to the junk vehicle or illicit discharges sections.
Financial impacts:
No direct impact
For clerk’s use
AGENDA ITEM:
4.K
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 2 of 2
Staff recommendation and comments:
Update on the franchise agreement – written notice was sent to GFL Environmental following the last board
meeting. There has been no contact from GFL Environmental. An information postcard was development and sent
to about 330 local business addresses. A page was created on the FAQ portion of the website with additional
information. The postcard included a QR code which linked directly to the FAQs.
PART II - CODE OF ORDINANCES
Chapter 11 SOLID WASTE AND ENVIRONMENTAL REGULATIONS
Hillsborough, North Carolina, Code of Ordinances Created: 2022-03-23 09:59:19 [EST]
(Supp. No. 44)
Page 1 of 27
Chapter 11 SOLID WASTE AND ENVIRONMENTAL REGULATIONS1
ARTICLE I. DEFINITIONS
Sec. 11-1. Definitions.
Unless otherwise specifically provided, or unless otherwise clearly required by the context, the words and
phrases defined in this section shall have the meaning indicated when used in this chapter.
(1) Abandoned motor vehicle means a vehicle that:
(i) Is left on public grounds or town-owned property in violation of a law or ordinance prohibiting
parking;
(ii) Is left longer than 24 hours on property owned or operated by the town;
(iii) Is left for longer than two hours on private property without the consent of the owner, occupant,
or lessee of the property; or
(iv) Is left for longer than seven days on public grounds.
(2) Garbage means all solid wastes capable of being rapidly decomposed by micro-organisms, including
but not limited to animal and vegetable wastes resulting from the handling, preparation, cooking, and
consumption of food as well as animal offal and carcasses, but excluding sewage and human wastes.
(3) Junked motor vehicles means a motor vehicle that exhibits two or more of the following criteria:
a. Is partially dismantled or wrecked;
b. Cannot be self-propelled or moved in the manner in which it was originally intended to move;
c. Is more than five years old and appears to be worth less than $100.00;
d. Does not display a current license plate when the motor vehicle is required by laws of this state
to have such a license plate to operate on the public roads.
(4) Managed natural landscape means an intentional and maintained planting of native or non- native
grasses, wildflowers, forbs, ferns, shrubs, or trees, often in areas traditionally maintained as lawn, to
promote pollinator habitat.
(5) Meadow means an area of managed natural landscaping in which routine maintenance is deferred and
native plants are allowed to thrive. Such areas may contain grasses, groundcovers, wildflowers, woody
plants, and trees. Such areas generally are not regularly mulched, weeded, mowed, and pesticides,
1Editor's note(s)—The ordinance regulating recyclable materials and licensing the collection of regulated recyclable
material in Orange County designed and adopted by Orange County was duly adopted by the Hillsborough
Town Board effective July 8, 2002, to include any and all future amendments as deemed appropriate by
Orange County. This ordinance can be viewed at the Orange County Clerk to the Board's Office.
State law reference(s)—Municipal abatement of public health nuisances, G.S. 160A-193; abatement of public
health nuisance, G.S. 130A-19; abatement of imminent hazard, G.S. 130A-20.
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herbicides, and fertilizer are not used. Such areas generally do not have a deliberate or definable
arrangement of plant material.
(6) Motor vehicles means any machine designed or intended to travel over land or water by self-
propulsion or while attached to a self-propelled vehicle.
(7) Owner. The legal or beneficial owner of land, including but not limited to a mortgagee or vendee in
possession, receiver, executor, trustee, or long-term or commercial lessee, or any other person or
entity holding proprietary rights in the property or having legal power of management and control of
the property. "Owner" shall include long-term commercial tenants; management entities, such as
those charged with or engaged in the management of properties for profit; and every person or entity
having joint ownership of the property. A secured lender not in possession of the property does not
constitute an owner, unless the secured lender is included within the meaning of "owner" under
another description in this definition, such as a management entity.
(8) Planted area means an area of managed natural landscaping in which there is a deliberate or definable
arrangement of plant material and some regular removal of inconsistent, invasive, or non- beneficial
plant materials. Mowing of these areas is not recommended or required.
(9) Sanitation superintendent means the sanitation superintendentpublic works manager or any other
person designated by the town manager to perform the functions and exercise the responsibilities
assigned by this chapter to the sanitation superintendent.
(10) Street superintendent means the street superintendent or any other person designated by the town
manager to perform the functions and exercise the responsibilities assigned by this chapter to the
street superintendent.
(11) Refuse means all solid wastes except: garbage, and solids that are dissolved or suspended in domestic,
commercial, or industrial waste effluent.
(12) Scrap materials includes:
a. Pieces or fragments of metal, wood, glass, masonry, plastic, textiles, rope, leather, rubber, paper,
or any other substance that formerly were part of the construction of some useful object or thing
that consist of the excess resulting from the creation of some useful object or thing; or
b. Objects or things, including but not limited to machines, tools, equipment, hardware, furniture,
appliances, scrap tires, et cetera or parts of the same that are no longer in serviceable condition
or are valuable only as raw material for reprocessing.
(13) Scrap tire means a tire that is no longer suitable for its original intended purpose because of wear,
damage or defect.
(14) Solid waste means wastes that are nongaseous and nonliquid, except that liquid wastes resulting from
the processing of food are deemed solid wastes for the purposes of this chapter.
(15) Waste means all useless, unwanted, or discarded materials resulting from domestic or industrial
processes.
(16) Yard Waste means grass cuttings, hedge clippings, tree trimmings, leaves, branches, brush, and similar
materials.
(Prior Code, § 11-1; Ord. of 5-14-1990; Ord. of 9-14-1998; Ord. of 7-10-2006, § 1; Ord. No. 20111212-11.B, § 1, 12-
12-2011; Ord. No. 20191014-6.E, §§ 1, 2, 10-14-2019)
Formatted: Font: Italic
PART II - CODE OF ORDINANCES
Chapter 11 - SOLID WASTE AND ENVIRONMENTAL REGULATIONS
ARTICLE II. CONTROL OF SOLID WASTE, SCRAP MATERIALS AND NOXIOUS GROWTH
Hillsborough, North Carolina, Code of Ordinances Created: 2022-03-23 09:59:19 [EST]
(Supp. No. 44)
Page 3 of 27
ARTICLE II. CONTROL OF SOLID WASTE, SCRAP MATERIALS AND NOXIOUS
GROWTH
Sec. 11-2. Accumulation of solid waste.
(a) Subject to the qualifications contained in subsection (b) of this section, no person may cause, suffer, or
permit solid wastes to accumulate or remain on premises under his control except in accordance with the
provision of article III of this chapter.
(b) Natural solid waste materials resulting from lawn or garden work, such as bush and tree trimmings, leaves,
grass, stumps, dirt and stones may be allowed to accumulate or remain on the premises under a person's
control unless these materials become or threaten to become a fire hazard or harboring place for rats, mice,
snakes or other vermin or otherwise pose a danger to the public health or safety.
(c) The accumulation of solid waste with a volume greater than 300 cubic feet for a period of more than 21 days
shall constitute a public nuisance and will be abated according to section 11-58.
(Prior Code, § 11-2; Ord. of 9-14-1998)
Sec. 11-3. Dumping or littering on public or private property.
No person may place, discard, throw, drop, or deposit, or cause to be placed, discarded, thrown, dropped or
deposited, any solid wastes on:
(1) Any public street or sidewalk within the town or on any property owned or operated by the town or
any other public property, except in properly designated receptacles; or
(2) Any property not owned by him without the consent of the owner, occupant, or lessee thereof.
(Prior Code, § 11-3)
Note(s)—G.S. 14-399 makes the acts prohibited in this section a misdemeanor, punishable by a fine of not more
than $200.00. Therefore, this section may be enforced by the town only through civil penalties or injunctive
relief.
Sec. 11-4. Transportation of solid waste within town.
No person may transport or cause to be transported any solid wastes on the public streets of the town
unless the solid wastes are so secured that no solid wastes escape from the transporting vehicle. In addition, any
garbage so transported shall be carried in closed containers that prevent the escape of noxious odors or liquids.
(Prior Code, § 11-4)
Sec. 11-5. Burning or burying solid wastes.
(a) No person may burn or cause to be burned any garbage for purposes of disposal, and no person may burn or
cause to be burned any refuse except as specifically authorized by section 12-14.
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(b) No person may burn or cause to be burned any solid waste for purposes of disposal.
(Prior Code, § 11-5)
Sec. 11-6. Declaration of policy for scrap materials, tires.
(a) The Board hereby declares that the uncontrolled accumulation of scrap materials on any premises
constitutes a danger to the health, safety, and welfare of the citizens of the town or that such accumulation
can furnish shelter and breeding places for vermin, present physical dangers to the safety and well-being of
children and other citizens, pose a danger of fire and depreciate property values or cause a loss of business
by detracting from the appearance and character of residential and commercial neighborhoods.
(b) The Board further declares that uncontrolled storage and accumulation of scrap tires may create an aesthetic
as well as a public health and safety problem because tire piles are unsightly and act as breeding sites for
mosquitoes and other disease transmitted vectors and pose substantial fire hazards.
(Prior Code, § 11-6; Ord. of 5-14-1992)
Sec. 11-7. Accumulation of scrap materials, scrap tires.
The following accumulations of scrap material constitute a public nuisance and will be abated according to
section 11-58:
(1) The accumulation of scrap material with a volume greater than 300 cubic feet for a period of more
than 21 days;
(2) The accumulation of more than 12 scrap tires on a residential premises if stored outside a structure;
(3) The accumulation of 150 or more scrap tires on a nonresidential premises if they are not stored within
a structure or within a container outside of a structure as to minimize substantially the dangers set
forth in section 11-6.
(Prior Code, § 11-7; Ord. of 9-14-1998)
Sec. 11-8. Managed natural landscapes and noxious growth.
(a) No person may cause, suffer or permit on premises under his control any growth of weeds, grasses, or other
plants or bushes that becomes or threatens to become a fire hazard or a harboring place for wildlife which
poses a danger to the public health or safety.
(b) Noxious growth that is at least eight inches in height and remains so far for a period of more than 21 days
shall constitute a public nuisance and will be abated according to section 11-58.
(c) Notwithstanding the forgoing, the town recognizes the benefits to the environment of managed natural
landscapes. Managed natural landscape areas may be in the form of meadows or more deliberate planted
areas. The managed natural landscape areas will not be considered noxious growth or subject to subsections
(a) and (b) above provided:
(1) The provisions requiring regular maintenance of the area between the curb or edge of pavement and
the property lines in section 7-7 of this Code must still be met.
(2) Managed natural landscapes must maintain a ten-foot maintained setback from any adjoining property
lines. Within the ten-foot setback, the property owner must prevent noxious growth as defined in
subsections (a) and (b) above.
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(3) Meadow areas of managed natural landscapes shall be mowed to a height of eight inches or less at
least once per calendar year at the end of the growing season (after October 31 but before February 1).
(4) Managed landscape areas that are deliberate planted beds or areas need not be mowed.
(5) Town staff may determine that a managed natural landscape is not properly maintained according to
recommended practices or these provisions and may apply above provision (b) if the area becomes a
nuisance.
(Prior Code, § 11-8; Ord. of 9-14-1998; Ord. No. 20191014-6.E, §§ 3—5, 10-14-2019)
Editor's note(s)—Ord. No. 20191014-6.E, § 3, adopted October 14, 2019, renamed section 11-8 from noxious
growth to managed natural landscapes and noxious growth.
Secs. 11-9—11-15. Reserved.
ARTICLE III. STORAGE AND COLLECTION OF SOLID WASTES2
Sec. 11-16. Property owner responsibility for solid waste receptacle.
The owner of every premises shall be responsible for providing adequate solid waste receptacles in
accordance with this section to store the solid wastes generated by activities taking place on those premises
between scheduled pickups.
(Prior Code, § 11-16)
Sec. 11-17. Specifications for solid waste receptacle.
(a) The town shall have no obligation to, and does not, collect solid waste from premises unless the premises
have frontage on a public street constructed to town standards and solid waste receptacles are provided as
required by the section. The town shall have no obligation to, and does not, collect solid waste from
premises unless the premises have frontage on a public street constructed to town standards and solid waste
receptacles are provided as required by the section.
(b) All dwelling units have driveways or other clearly defined curbside locations where rollout carts can be
serviced along the public street.
(c) Subject to the provisions of this section, and after consultation with the owner of the premises concerned,
the sanitation superintendent shall determine the size, number, and type of solid waste receptacles that
must be provided for all premises in accordance with section 11-16. In making this determination, the
sanitation superintendent shall consider the type of activities on each premises and the amount of solid
waste likely to be generated by those activities, as well as the welfare of the occupants and neighbors of
those premises and the town's need to facilitate collection and minimize the costs of this service.
2State law reference(s)—City may regulate illegal disposal of solid waste, littering, G.S. 160A-185; authority to
regulate disposal of trash and garbage within municipal limits, G.S. 160A-303.1; municipal power to require
use of solid waste services and to regulate accordingly, G.S. 160A-317(b); requirements for municipal solid
waste landfill facilities, 15A NCAC 13B.1601 et seq.
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(d) When there are five or more attached dwelling units (e.g., each shares at least one wall with an adjacent
unit, such as a townhouse or apartment building), the owner(s) of the premises shall provide one or more
solid waste receptacles as determined by the sanitation superintendent.
(e) Unless otherwise determined by the sanitation superintendent for good cause shown, whenever any
nonresidential premises requires more than three of the containers described in subsection (f) of this
section, assuming twice per week collection by town crews in order to satisfy the requirement stated in
subsection (c) of this section, then one or more dumpsters of an appropriate size shall be required. For
purposes of this section where multiple business developments having an accessway or parking area owned
in common by such businesses or enterprises or by an association of such owners, the term "nonresidential
premises" refers collectively to all of the businesses located on a single lot or served by an accessway that is
commonly owned.
(1) Two cubic yards of storage capacity are provided for every eight dwelling units or fraction thereof.
(2) If more than one dumpster is required, the owner shall provide the smallest number of dumpsters capable of
satisfying the requirements stated in subsection (1) of this section.
(f) Businesses are required to store their waste matter in either 30-gallon cans with handles and lids or the town
prescribed dumpsters. The dumpsters are optional if a business has no more than three 30-gallon cans of
waste daily. If the daily waste from any one business exceeds three 30-gallon cans, the business must
purchase and maintain a prescribed dumpster. The size of the dumpster and its location are to be
determined by the sanitation superintendent.
(g) When dumpsters are required by the sanitation superintendent, only dumpsters compatible with town
collection equipment will be approved.
(h) Unless otherwise determined by the sanitation superintendent for good cause shown, the owners of all
premises not required to be served by dumpsters shall provide at least one 30—32-gallon container made of
galvanized metal, plastic, rubber, or other material resistant to rust, corrosion, or rapid deterioration. Each
required container shall be watertight and provided with handles and a tightfitting cover.
(Prior Code, § 11-17; Ord. of 6-8-1992; Ord. No. 20160509-11.E, 5-9-2016)
Sec. 11-16. Services Provided by the town.
(a) The town establishes that the collection of solid waste materials in a timely manner is necessary to protect
the public health and safety. Therefore, the town establishes the following standard of service for solid
waste collection to be covered by the ad valorem taxes paid to the town:
(1) weekly, curbside solid waste collection of one rollout cart of 96 gallons
(2) the town provides one such cart, compatible with its equipment, to each address qualified to receive
service
(3) weekly, curbside collection of a second rollout cart of 96 gallons maybe included and provided if the
resident purchases the second cart from the town for the fee established in the fee schedule.
(b) For consistency, the town establishes that the level of service established above will be provided to the
following types of locations or properties:
(1) Single-family houses with frontage on public streets or with driveway access to a public street
(2) Single-family houses on private streets where there is safe access to a receptacle storage area for the
automated truck from a public street without unduly delaying travel on that public street.
(3) Townhouses with frontage on public streets or with executed hold harmless agreements for town
equipment to provide service on private streets.
Formatted: List 1
Formatted: List 1
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(4) Other attached housing arrangements with not more than five units on a single lot provided there is
safe access to the receptacles for the automated truck from a public street.
(5) Any accessory dwelling unit collocated with a single-family dwelling (attached or detached) is a single-
family dwelling for the purposes of this section and is entitled to its own container.
(6) Churches and community organizations located in residential areas that can safely and adequately be
served with the standard define in paragraph a above.
(c) The town establishes that the public health and safety cannot be reasonably preserved with this established
level of service for businesses, offices, restaurants, hotels, industries, residential condominiums or
apartment complexes as these facilities generally produce a larger volume of waste or require more
frequent service due to the character of the waste generated. Additionally, the volume of recyclable
material generated at these facilities benefits from the provision of bulk recycling collection services
provided by Orange County.
(d) The sanitation superintendent shall be empowered to determine which uses and operations are required to
contract for solid waste collection.
(e) The sanitation superintendent in coordination with Orange County recycling staff will determine the size of
dumpsters and recycling containers needed to serve any development that does not qualify for town
service.
(f) The specifications of the enclosure for such containers are detailed in the Unified Development Ordinance
for Hillsborough.
Sec. 11-17. Receptacles generally.
All locations served by the town will be provided a rollout cart for solid waste for removal by the town. The
following rules and regulations shall be observed:
(a) Town-provided containers must be used so that automated trucks can be utilized. Bulk items or items too
large to fit in the provided container will be serviced during bulk collection or via special collection only.
(b) It is the property occupant's responsibility to ensure that vehicles do not block the container and that the
container is accessible to the automated truck arm.
(c) The property occupant will be responsible for keeping his container in a clean and sanitary condition.
(d) Each address receiving service will be provided a single container. If a resident/occupant desires an
additional container for regular service, one additional container will be provided following the payment of
a fee established by the fee schedule. No location will receive regular collection from more than two
containers.
Sec. 11-18. Storage and collection practices—Premises served by dumpsters required to have
contracted service.
With respect to premises served by dumpsters:
(1) The location of dumpsters shall be determined by the sanitation superintendent after in consultation
with Orange County Solid Waste staff and the owner of the premises concerned. In making this
determination, the sanitation superintendent shall consider the needs of the occupants of the
premises, the welfare of the occupants and neighbors, and local ordinances. the town's need to
facilitate collection and minimize the cost of the service.
(2) Solid waste shall be collected from the dumpsters by the town where the dumpsters are located by the
sanitation superintendent. Dumpsters must be located on private property and serviced without
interfering with traffic flow on the parcel or nearby public roads. The location must also be constructed
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in compliance with the Orange County Solid Waste Management Ordinance and screening
requirements in the Hillsborough Unified Development Ordinance.
(3) The sanitation superintendent may require that screening be provided around dumpsters if he
determines that such screening is necessary to prevent solid wastes from being transported into
neighboring properties, or if the location of the dumpsters is such that, in the absence of screening, the
dumpsters would present an offensive appearance or cause offensive odors to be transmitted to
neighboring properties or passersby.
(4) All solid wastes shall be stored in dumpsters pending collection by the town. No solid wastes not
placed in dumpsters will be collected by the town, except in accordance with section 11-20.
(5) All dumpsters shall be cleaned periodically to minimize offensive odors, and the tops or openings to all
dumpsters shall be kept securely fastened at all times pending collection.
(6) Only dumpsters compatible with the town's collection equipment will be serviced by the town.
Responsibility for acquiring and maintaining such compatible dumpsters remains with the customer.
(7) Subject to the provisions of subsection (8) of this section, the town will collect solid waste from all
dumpsters located on any given premises twice weekly without charge. Additional collection service is
available from the town for a fee, which shall be established and revised from time to time by the
Board of Commissioners.
(8) Dumpsters located on premises that are exempt from the payment of ad valorem taxes shall be
collected by the town only upon payment of a fee for this service, which fee shall be established and
revised from time to time by the Board of Commissioners.
(6) The premises owner or tenant shall contract for dumpster service adequate to keep the premises from
becoming a nuisance. Service may only occur between 6:30 a.m. and 6:00 p.m. Monday -Saturday.
Collection is not allowed on Sundays.
(7) Locations required to have contracted service which have limited volume of waste may opt to contract
for rollout cart service if offered by their service provider and:
a) the location is outside the Central Commercial Zoning District and
b) the location does not serve food or beverages as part of their business and
c) the location can place rollout carts in a location where they can be safely served while not unduly
interfering with traffic on the adjoining public street or
d) the location has been provided a written exemption by the sanitation superintendent for the
current occupant/operation (items a-c need not apply).
(Prior Code, § 11-18; Ord. of 7-1-1994)
Sec. 11-19. Same—Premises not served by dumpsterstown.
With respect to premises not served by dumpsters:
(1) Garbage Solid waste may be stored pending collection by the town only in the roll-out containerscarts
provided by the town, and the top of such containers shall at all times be kept securely fastened. Such
mobile containers shall be kept between scheduled pickups either within a completely enclosed
substantial structure such as a house, garage, or shed, or:
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a. If a lot has frontage on only one street, then such mobile containersthe rollout cart shall be
located behind the building line of the side of the principal building on that lot that faces the
street;
b. If a lot is a corner lot, then such mobile containersthe rollout cart shall be located behind the
building line of the side of the principal building on that lot that faces the street;
c. If a lot has frontage on two streets that are more or less parallel, then such mobile containersthe
rollout cart shall be located behind the building line of the front of the principal building on that
lot but, if possible, not closer than 45 feet to the centerline of the street that runs along the rear
of such lot. If mobile containersthe rollout cart stored behind the front building line must be
located within 45 feet of the centerline of the street that runs along the rear of such lot, then
such mobile containersrollout cart shall be located along the side of the principal building.
(2) Rollout cartout containers shall be placed adjacent to the street for collection before 7:00 a.m. on the
scheduled collection day or afterbut no sooner than 4:00 p.m. on the preceding day. After collection,
all solid waste receptacles and all uncollected solid waste shall be removed to a storage location that
complies with subsection (1) of this section, by 6:00 a.m. on the day following the collection day.
(3) If the sanitation superintendent determines that because of the physical infirmity of the occupant of
any premises, the occupant cannot without severe hardship transport the solid waste from the storage
location required by subsection (1) of this section, to the collection point required by subsection (2) of
this subsection, he may provide rear yard pickup service if necessary.
(4) Containers other than those described in subsection 11-17(e), will be treated as solid wastes and
collected by the town. However, except as otherwise provided in this article, tThe town reserves the
right to refuse to collect solid waste not placed in the approved containers or containers not located in
a manner accessible to the automated truck. The town may collect unapproved containers as solid
waste.
(5) No person may cause, suffer, or permit any garbage can or solid waste receptacles other than the
rollout carts containers provided by the town to be stored in any location that does not comply with
the provisions of this article dealing with the storage location of mobile containers.
(6) Grass cuttings, hedge clippings, tree trimmings, and similar materials may not be placed for collection
by the town in the receptacles normally serviced as part of the town's regular collection service and
will not be collected by the town as part of this service since such materials may no longer be taken to
the Orange County Landfill. However, the town may provide a separate collection service for such
materials at such times and under such circumstances prescribed by the town manager. The town
manager may establish limits on the size and bulk of such materials that will be collected by the town
and may prescribe the types of containers within which such materials must be placed for collection .
(7) Bulk items will be collected once a month during the second full week of each month. If the scheduled
collection day falls on a town observed holiday, bulk items will be removed the following business day.
Bulk items may be placed at the curbside no earlier than seven calendar days before the scheduled
collection date. See chapter 11, section 11-56 for enforcement penalties.
(8) Leaves will be collected by the town between November 15 and April 1 on days specified for such
collection if placed adjacent to the street so that they may easily be handled by the collector. No tree
limbs, shrubs, or other materials may be mixed with the leaves. At other times during the year, leaves
will be picked up as part of the regular collection if prepared in accordance with subsection (6) of this
section.
(96) Containers weighing more than 75 pounds and heavy or bulky items such as tree trunks, tree
trimmings, or hedge cuttings more than 69 inches in length or four inches in diameter, furniture, and
similar items will be collected only in accordance with section 11-210.
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(Prior Code, § 11-19; Ord. of 11-9-1992; Ord. of 9-17-1995; Ord. No. 20120409-10.F, 4-9-2012; Ord. No. 20120917-
10.G, 9-17-2012)
Sec. 11-20. Other regular collection services.
(a) Yard waste/brush. The town provides weekly yard waste collection to locations receiving solid waste
collection. The town may provide this service to commercial locations when the waste is not generated by
commercial landscape services and otherwise meets the standards and limitations for yard waste. The
standards and limitations will be established by the sanitation superintendent and published along with the
collection calendar.
(b) Bulk items will be collected once a month during the second full week of each month, using Sunday as the
first day of the week. If the scheduled collection day falls on a town observed holiday, bulk items will be
removed the following business day. Bulk items may be placed at the curbside no earlier than seven calendar
days before the scheduled collection date.
(c) Loose leaves will be collected by the town each fall for a period of not less than 10 weeks determined on the
sanitation superintendent and published on the collection calendar. Loose leaves must be placed adjacent to
the street so that they may easily be handled by the collector. No tree limbs, shrubs, or other materials may
be mixed with the leaves. Outside of loose-leaf collection period, leaves may be collected with yard waste if
properly bagged in biodegradable bags or otherwise required by the sanitation superintendent.
Sec. 11-2021. Special collections.
Solid wastes that are too bulky, heavy, or cumbersome to be collected by the town as part of its regular
collection service may be collected by the town pursuant to a request made to the sanitation superintendent and
payment of a fee for this service. The fee will be determined by the sanitation superintendent based upon the
nature and amount of the materials to be collected and the estimated time required to perform the service, but in
all cases a fee of at least $25.00$50.00 shall be charged. This fee must be paid in advance of the service. The town
reserves the right to refuse any request made pursuant to this section and the failure of the town to provide this
service shall not relieve any person of any of the obligations imposed by this article.
(Prior Code, § 11-20)
Sec. 11-2122. Miscellaneous.
(a) Collection routes and schedules. The sanitation superintendent shall establish collection routes and schedules
and may alter these routes and schedules from time to time. A copy of the current routes and schedules shall
be kept on file in the collections office and posted on the town website. Notice of any changes in the routes
or schedules shall be published in the local newspaper at least ten days before the changes are to become
effective.
(b) Discretionary determination. Whenever this article authorizes the sanitation superintendent to make a
discretionary determination, all persons affected by that determination shall comply with it within 15
calendar days after receiving written notice of the determination and the reasons for it. Thereafter, a failure
on the part of the person receiving such notice to comply with the determination shall constitute a violation
of this article.
(c) Damage or interference with solid waste storage or collections. No person may damage, displace, or
otherwise interfere with solid waste receptacles or solid waste stored or prepared for collection except with
the consent of the owner, lessee, or occupant of the premises where those receptacles or solid wastes are
located.
Formatted: Font: Not Italic
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Formatted: Block 1, Indent: Left: 0", Hanging: 0.31",Numbered + Level: 1 + Numbering Style: a, b, c, … +Start at: 1 + Alignment: Left + Aligned at: 0.25" +Indent at: 0.5"
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(Prior Code, § 11-21; Ord of 11-9-1992)
Sec. 11-2223. Limitations on solid waste materials collected by the town.
Due to limitations on articles that will be accepted by the Orange Regional LandfillThe town does not provide
collection of the following items due to either their degree of recyclability or hazardous nature. , nNo person shall
dispose of any of the following items in receptacles designated for town solid waste collection:
(1) Oil-based paint or paints with ignitable solids including paint containers with residual liquid, however
latex paint residues will be accepted mixed with kitty litter-type material, open, and completely dried;
(2) Hazardous materials as classified by the United States Environmental Protection Agency;
(3) Gas tanks and oil drums;
(4) Asbestos;
(5) Large dead animals;
(6) Recyclable corrugated cardboard, defined. For purposes of this subsection, the term "corrugated
cardboard" means cardboard from any commercial, industrial, construction, multifamily, or
institutional source that has three layers, including an inner wavy layer, and is the type generally used
for most boxes; and the term "recyclable corrugated cardboard" means cardboard that is not waxed
and is not contaminated with other materials (e.g., pizza boxes with food and oil);
(7) White good, defined. For purposes of this subsection, the term "white goods" means refrigerators,
ranges, water heaters, freezers, unit air conditioners, washing machines, dishwashers, clothes dryers,
and similar domestic and commercial large appliances;
(8) Antifreeze (ethylene glycol);
(9) Aluminum cans; or
(10) Used oil.
(Prior Code, § 11-22; Ord. of 12-11-1995)
Sec. 11-23. Authorization for commercial solid waste disposal and collection franchise
agreements within the Town of Hillsborough.
Item 1. Purpose. The purpose of this section is to authorize the Town of Hillsborough Board of
Commissioners to approve and enter into franchise agreements, including exclusive franchise agreements, with
other local governments and/or private entities for the collection of solid waste generated by nonresidential
establishments located within the Town of Hillsborough's corporate limits.
Item 2. Definitions. The following words, terms and phrases, when used in this section, shall have the
meanings ascribed to them in this item 2, except where the context clearly indicates a different meaning:
(1) Commercial solid waste means solid waste generated by or as a result of nonresidential activity within the
Town of Hillsborough, including but not limited to the solid waste generated by commercial and industrial
establishments and excluding solid waste generated at residences situated within the Town of Hillsborough.
(2) Franchise means any authorization granted hereunder in the terms of a franchise, privilege, permit or license
to collect commercial solid waste in the Town of Hillsborough.
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(3) Grantee means the person to whom a franchise is granted by the Town of Hillsborough Board of
Commissioners, and the lawful successor, trustee or assignee of this person, so long as the transfer is
approved in accordance with this section.
(4) Limited area grantee means a grantee that is granted a franchise to operate within a limited area of the
Town of Hillsborough.
(5) Limited purpose grantee means a grantee that is granted a franchise to provide commercial solid waste
collection services to certain specified locations within the Town of Hillsborough.
(6) Business hours shall be established in the franchise agreement.
(7) Service area or franchise area refers to the entire geographic area of the Town of Hillsborough, unless
otherwise specified in the franchise agreement.
(8) Street or road means the surface of any space above and below any publicly or privately owned or
maintained property or right-of-way, street, road, highway, freeway, land, path, alley, sidewalk, parkway or
drive, now or hereafter existing within the incorporated area of the Town of Hillsborough.
(9) Subscriber means any person who or which lawfully elects to contract directly with grantee for the collection
of commercial solid waste and who pays charges to the grantee for such service.
Item 3. Franchise required. Except as provided in this section, no person may engage in the purpose grantee,
and no person providing commercial solid waste collection services within the Town of Hillsborough on the
effective date of the ordinance from which this section is derived, or on the effective date of annexation of an area
in the Town of Hillsborough may continue to provide such services after the effective date of annexation unless a
franchise has been granted under this section.
Item 4. Conflict between this chapter and franchise. To the extent that there is any conflict between
provisions of this chapter and the provisions of any franchise granted pursuant to this section, the provisions of the
franchise shall be controlling.
Item 5. Initial franchise applications.
(a) Any person desiring an initial franchise to collect commercial solid waste within the Town of
Hillsborough shall file an application with the town in accordance with the provisions of this section.
(b) An application for an initial franchise to provide commercial solid waste collection services shall
contain, where applicable:
(1) A statement as to the proposed franchise and service area;
(2) A resume of the prior history of the applicant, including the legal, technical and financial
expertise of the applicant in the commercial solid waste business;
(3) A list of the partners, general and limited, of the applicant, if a partnership, or the percentage of
stock owned and controlled by each shareholder, if a corporation;
(4) A list of the officers, directors and managing employees of the applicant, together with the
description of the background of each such person;
(5) The names and addresses of any parent or subsidiary of the applicant or any other business
entity owning or controlling the applicant in whole or in part, or owned or controlled in whole or
in part by the applicant;
(6) A current financial statement of the applicant verified by a certified public accountant's audit or
otherwise certified to be complete and correct to the reasonable satisfaction of the town;
(7) A proposed service schedule, including a schedule of fees, which the applicant proposes to
charge to customers within the town;
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(8) Any additional information the town deems reasonably necessary to determine whether the
applicant is qualified to provide commercial solid waste collection services in accordance with the
provisions of this section.
Item 6. Acceptance of franchise; effective date.
(a) Upon receipt of an application for a franchise in accordance with the provisions of item 5 of this
section, the Town Board shall determine the applicant's qualifications to provide commercial solid
waste collection services in accordance with the provisions of this section. If the Board determines that
the applicant is not so qualified, it may refuse to grant the requested franchise. If the Board determines
that the applicant is so qualified, it may, by ordinance, grant a franchise to such applicant to be
effective as provided in this section. No provision of this section may be deemed or construed to
require the granting of a franchise when the Board determines not to do so would not be in the public
interest.
(b) Within 30 days after the Board has taken final action to approve the granting of a franchise, the
grantee shall file with the town clerk a written acceptance of the conditions required for the franchise,
acknowledged before a notary public. Such acceptance shall acknowledge that the grantee agrees to
be bound by and to comply with the provisions of this chapter and the franchise shall be in the form
approved by the town attorney.
(c) Concurrently with the filing of the written acceptance, the grantee shall file with the town clerk the
bond, letter of credit, and insurance policies required by items 20 and 21 of this section.
(d) The effective date of any franchise granted shall be the date on which the grantee files the acceptance,
bond and proofs of insurance as required herein. However, if any of the material required to be filed
with the acceptance or the acceptance itself is defective or fails to meet with approval, the franchise
shall not be effective until such defect is cured or such approval is obtained.
(e) If the grantee fails to accept the franchise and file the information required under this section under
the time limits set forth in subsection (b) of this item 6, the Town Board may, at any time thereafter
before acceptance, summarily revoke the franchise. Written notice of such revocation shall be sent to
the grantee forthwith.
Item 7. Franchise term. A franchise granted may be for a term of up to five years from the Town Board takes
final action to approve such franchise. The term of the franchise shall be specified in the franchise.
Item 8. Exclusive, nonexclusive franchise. Any franchise granted may be either exclusive or nonexclusive, in
the sole discretion of the Town Board. The town specifically reserves the right to grant, at any time, such additional
franchise for the provision of commercial solid waste collection services, as it deems appropriate, subject to
applicable state or federal law.
Item 9. Multiple franchises. The town may grant one or more franchises for a service area. The town may, in
its sole discretion, limit the number of franchises granted based upon, but not necessarily limited to, the
requirements of applicable law and specific local considerations such as:
(a) The impact on the community of having multiple franchises;
(b) The disadvantages that may result from competition;
(c) The financial capability of the applicant and its guaranteed commitment to make the necessary
financial investment and to maintain and competently operate the proposed commercial solid waste
system for the duration of the franchise term.
Item 10. Transfer or assignment of commercial solid waste collection service.
(a) The transfer of control of a franchise or assignment of a franchise to operate a commercial solid waste
collection service, other than a pro forma transfer or assignment to a parent or wholly owned
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Page 14 of 27
subsidiary corporation or other form of organization, shall not take place whether by force or voluntary
sale, lease, mortgage, assignment, encumbrance, foreclosure, attachment or merger or other form of
disposition, without prior notice to and approval by the Town Board. The notice shall include full
identifying particulars of the proposed transaction, and the Town Board shall act by resolution. The
Town Board shall have 120 days after the receipt of the notice and all supporting documents within
which to approve or disapprove a transfer of control or assignment of the franchise. If the proposed
transfer or assignment is not acted upon within 120 days, approval shall be deemed to have been
given.
(b) Notice of any such proposed transfer or assignment, together with copies of all documents pertaining
thereto, shall be in writing and filed with the town clerk. The proposed transferee or assignee shall
agree in writing to comply with all provisions of this section, the franchise and such other provisions
and requirements as the Town Board might require.
(c) For the purpose of this section, the term "control" is not limited to majority stock ownership but
includes actual working control in whatever manner exercised. A rebuttable presumption that a
transfer of control has occurred shall arise upon the acquisition or accumulation by any person or
group of persons of ten percent of the voting shares of the grantee.
(d) In the absence of extraordinary circumstances, the Town Board will not approve any transfer or
assignment of a franchise within the first two years of operation.
Item 11. Termination and expiration of franchise.
(a) The Town Board may terminate at any time any franchise granted hereunder and rescind all rights and
privileges associated therewith in the event that the:
(1) Grantee has not complied in some material respect with any provision of this section, or of any
supplemental written agreement entered into by and between the town and the grantee, or of
any terms and conditions or any franchise or permit issued hereunder;
(2) Grantee has made a material, false statement in the application for the franchise, knowing it to
be false;
(3) Grantee, contrary to the best interests of public convenience and welfare, is not providing
subscribers with regular, adequate and proper service, consistent with the terms of any franchise
granted hereunder;
(4) Grantee becomes insolvent, enters into receivership or liquidation, files for bankruptcy, or for
composition of creditors, is unable or unwilling to pay a debt as they mature or is in financial
difficulty of sufficient consequence so as to jeopardize the continued operation of the
commercial solid waste collection service, unless the grantee is in due process of contesting such
debt;
(5) Grantee violates any order or ruling of any governmental body having jurisdiction over the
grantee, unless the grantee is lawfully contesting the legality or applicability of such order;
(6) Operation of the commercial solid waste collection services is discontinued for a period of 30
consecutive days.
(b) If the town proposes to terminate for cause a franchise granted hereunder, it shall give the grantee 60
days' written notice of the intention to terminate and stipulate the cause. If, during the 60 days, the
cause shall be cured to the satisfaction of the town, the town shall declare the notice to be null and
void. In any event, before a franchise may be terminated, the grantee must be provided with an
opportunity to be heard before the Town Board in accordance with due process procedures. If a
grantee's franchise is terminated, the decision shall be subject to a judicial review as provided by law.
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Item 12. Continuation of service.
(a) Upon expiration or termination of a franchise, the town may require the grantee to continue to
provide service for a reasonable period, not to exceed three months, in order to ensure uninterrupted
service to subscribers.
(b) Upon expiration or termination of a franchise and for so long as the grantee continues to provide
commercial solid waste collection services thereafter, the grantee shall remain subject to the
provisions of the expired or terminated franchise, unless and until a new franchise is issued to such
grantee.
Item 13. Franchise renewal; process of succession.
(a) Franchise renewals shall be in accordance with applicable law. The town and the grantee may, by
mutual consent, enter into renewal negotiations at any time during the term of the franchise.
(b) Upon the expiration or termination of a franchise, the Town Board may advertise and seek another
grantee to provide commercial solid waste collection services within the town. The Town Board, in
seeking a new grantee, shall use essentially the same methods and procedures as are required to grant
the initial franchise.
Item 14. Limited area franchise.
(a) The town may grant a franchise to a limited area grantee to authorize such grantee to provide, or
continue to provide, commercial solid waste collection services to subscribers served by the grantee's
commercial solid waste collection service on the effective date of annexation.
(b) Within ten days after the effective date of annexation of an area, a limited area grantee shall file with
the town a map showing the locations of all subscribers within the area where the grantee was
providing service on the effective date of annexation. The grantee shall also furnish such other
information as is reasonably requested by the town to document the grantee's contention that service
was being provided to such subscribers on the effective date of annexation.
(c) A limited area grantee shall be subject to all of the provisions of this section applicable to other
grantees except those specifically made not applicable to such limited area grantees.
(d) Nothing in this section is intended to prevent a company providing commercial solid waste collection
services to an annexed area from seeking a franchise to serve all other areas within the town.
Item 15. Limited purpose franchise.
(a) The town may grant a franchise to a limited purpose grantee to authorize such grantee to provide
specific types of commercial solid waste collection service to specific subscribers located within the
town.
(b) A limited purpose grantee shall be subject to those provisions of this section except those that are
patently not applicable to the circumstances of a limited purpose grantee.
Item 16. Limitations of franchise.
(a) In addition to the limitations otherwise appearing herein, the franchise is subject to the limitations and
restrictions set forth in this section.
(b) The grantee shall at all times during the life of any franchise comply with any and all ordinances that
the town has adopted or shall adopt, shall be subject to all laws of the State of North Carolina and the
United States.
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(c) Time shall be of the essence of any franchise granted hereunder. The grantee shall not be relieved of
its obligations to comply promptly by the failure of the town to enforce prompt compliance. Failure of
the town to enforce any breach by the grantee shall not constitute a waiver by the town.
(d) Any franchise granted hereunder shall not relieve the grantee of any obligation under any preexisting
agreements with the town concerning commercial solid waste collection services.
Item 17. Additional town rights in franchise.
(a) The town may from time to time add to, modify, or delete provisions of this section as it shall deem
necessary in the exercise of its regulatory powers, so long as additional or revised provisions are
reasonable and in keeping with the public interest and welfare. Such additions or revisions shall be
made only after a public hearing for which the grantee shall have received at least ten days' prior
written notice.
(b) If the grantee fails to perform any of the services required by the franchise or any work required by
town ordinance at the times established and to the satisfaction of the town, the town may cause such
service to be provided or work to be done, and the grantee shall reimburse the town the costs thereof
within 30 days after receipt of an itemized list of such costs.
(c) The town reserves the right, during the life of any franchise granted hereunder, reasonably to inspect
grantee's equipment used in the town and its operations to ensure compliance with the terms of this
chapter and the franchise.
(d) The town reserves the right, in the event of an emergency or disaster, to require the grantee to
suspend or alter its service schedule.
(e) Neither the granting of any franchise nor any governing provision of such franchise shall constitute a
waiver or bar to the exercise of any governmental right of power or power of the town, including
without limitation the power to provide commercial solid waste collection services.
(f) The town reserves all rights not specifically granted herein, and the enumeration of the rights herein
shall not be construed to be a limitation of any right or power the town may otherwise have.
Item 18. Liability and indemnification.
(a) The grantee shall save the town and its officials and employees harmless from all loss sustained by
them on account of any suit, judgment, execution, claim or demand which they may legally be required
to pay as a result of the enactment of this section and the award of a franchise hereunder, or as a
result of the exercise of any franchise granted to the grantee.
(b) The grantee shall save the town and its officials and employees harmless from all loss sustained by
them on account of any suit, judgment, execution, claim or demand whatsoever based upon any
injuries sustained arising out of the provision of commercial solid waste collection services authorized
herein, whether or not any act or omission complained of is authorized, allowed or prohibited by this
section or any franchise granted hereunder.
(c) The grantee shall pay all expenses incurred by the town and its officials and employees defending
themselves with regard to all damages and penalties mentioned in subsections (a) and (b) of this item
of this section. These expenses shall include all out-of-pocket expenses, such as consultants or
attorneys fees, and shall also include the reasonable value of any services rendered by the town
attorney or any other employee of the town.
Item 19. Insurance.
(a) Concurrently with the filing of a written acceptance of any franchise issued hereunder, the grantee
shall file with the town clerk and at all times thereafter maintain in full force and effect for the term of
such franchise or any renewal thereof:
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(1) Comprehensive general liability policy providing coverage for personal injuries and property
damage. The amount of such coverage shall be provided in the franchise. The town shall be
named as an additional insured on such policy.
(2) Business auto liability policy providing coverage for personal injuries and property damage. The
amount of coverage shall be provided in the franchise.
(b) The insurance coverage necessary to comply with this section shall be approved by the town, such
approval not to be unreasonably withheld or delayed, and copies of such insurance polices or
certificates of insurance shall be filed with the town.
Item 20. Performance security.
(a) Within 30 calendar days following the award of a franchise, the grantee shall deposit with the town the
performance bond, letter of credit from a financial institution, or other form of financial security
approved by the town attorney and the town finance director or designated representative as to form
and amount, in the amount to be specified in the franchise. The performance security shall be used to
ensure the faithful performance by the grantee of all provisions of the franchise, and compliance with
all orders, permits and directions of any agency commission, board, department, division or office of
the town exercising jurisdiction over the grantee's acts or defaults, a payment by the grantee of any
penalties, claims, liens, liquidated damages, or fees due the town.
(b) If the grantee fails to pay the town any compensation, not in dispute, due the town within the time
fixed herein, or fails, after 30 calendar days, to pay the town any penalties, claims, liens, liquidated
damages, fees due to the town, such failure by the grantee can be remedied by demand on the
performance security. Upon such request for payment, the town shall notify the grantee of the amount
and date hereof.
(c) The performance security shall be maintained at the amount indicated in subsection (a) of this item,
during the entire term of the franchise unless modified in accordance with procedures provided for in
the franchise. In the event that amounts are withdrawn against the performance security pursuant to
this section, the grantee shall take any required action to restore the letter of credit to the original
amount within ten business days of notification by the town of its withdrawal against the performance
security.
(d) The rights reserved to the town with respect to the performance security are in addition to all other
rights of the town; whether reserved by the franchise, or authorized by law, and no action, proceeding,
or exercise of a right with respect to such letter shall affect any other right the town may have.
Item 21. Inspection of books and records.
(a) The town may inspect the books, records, maps, plans and other documents, including financial
documents, in the control or possession of the grantee, affiliates or any other person that constitutes
an operator of the grantee's commercial solid waste collection service:
(1) To enforce the town's right to evaluate compliance with the franchise and applicable law;
(2) In the exercise of any lawful regulatory power; or
(3) As may be convenient in connection with any proceeding, the town may or must conduct under
applicable law in accordance with the terms of this franchise. The material may be duplicated at
the town's facilities unless the grantee agrees to make inspection copying at some other place.
Materials that the town requires the grantee to produce under this section shall be produced
upon reasonable notice, no later than 30 calendar days after the request for production.
Requests for extensions of time to respond shall not be unreasonably denied.
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(b) The grantee may request that the town treat any books, records, maps, plans and other documents of
the grantee containing trade secrets or proprietary information as confidential under the North
Carolina Public Records Law. To the extent authorized by such law and other applicable state and
federal laws, the town shall maintain the confidentiality of the information designated proprietary by
any grantee. Should the town receive a request to review the grantee's records or books under the
North Carolina Public Records Law, it will promptly notify the grantee and provide an opportunity for
the grantee to raise an objection, demonstrate why the requested information is proprietary and, if
necessary, seek a court order to protect its proprietary information. However, any action taken by the
grantee to protect its records or information shall be done at no cost or liability to the town.
Item 22. Grantee report required. The grantee shall provide the following to the town:
(a) Within 90 calendar days after the close of the grantee's fiscal year, a written annual report setting forth
gross revenues received by the grantee from subscribers within the town during the fiscal year,
certified by an official of the grantee;
(b) Upon request of the town, a copy of the most recent annual report including a financial statement, of
the grantee or its parent entity;
(c) A copy of any notice of deficiency, forfeiture, or other document issued by any state or federal agency
which has instituted any investigation or civil or criminal proceeding naming the grantee; and
(d) A copy of any request for protection under bankruptcy laws, or any judgment related to a declaration
of bankruptcy by the grantee, any affiliate which controls or manages the grantee.
Item 23. Miscellaneous provisions.
(a) If any item, sentence, clause or phrase of this section or the franchise is held invalid or
unconstitutional, such invalidity or unconstitutionality shall not affect the validity of this section or the
franchise. However, if any such provision is determined to be invalid and a subsequent change in law
renders such provision lawful, then such provision shall thereafter be fully enforceable.
(b) The grantee shall not be relieved of its obligation to comply promptly with any of the provisions of the
franchise by any failure of the town to enforce prompt compliance.
(c) This section and any dispute arising from its adoption, or pursuant thereto shall be governed by the
laws of the State of North Carolina.
(d) This section shall apply to all franchises granted or renewed after the effective date of the ordinance
adopting this Code.
(e) This section shall not be deemed conclusive as to the terms and conditions of any franchise issued
hereunder. The final terms and conditions of such franchise shall be determined by the franchise
ordinance.
Item 24. Penalties and remedies.
(a) As provided in Item 11 of this section, violations of this section, or of a franchise, by a grantee may
result in termination of the franchise.
(b) A violation of any of the provisions of this chapter or a failure to abide by any of the provisions of a
franchise issued pursuant to this section shall subject the offender to a civil penalty of $500.00. If a
person fails to pay this penalty within ten days after being cited for a violation, the town may seek to
recover the penalty by filing a civil action in the nature of debt.
(c) The town may seek to enforce this section, and any franchise granted pursuant thereto, in any
appropriate equitable action.
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(d) Each day that a violation continues after the offender has been notified of the violation shall constitute
a separate offense.
(e) The town may seek to enforce this section by using any one or combination of the foregoing remedies.
(Prior Code, § 11-23; Ord. of 5-23-2002)
Secs. 11-24, 11-25. Reserved.
ARTICLE IV. ABANDONED, JUNKED MOTOR VEHICLES 3
Sec. 11-26. Removal of abandoned and junked vehicles authorized.
(a) Subject to subsection (b) of this section, the town may have abandoned or junked motor vehicles within the
town removed in accordance with the provisions of this article.
(b) No motor vehicle classified as abandoned because it is left on private property without the consent of the
owner, occupant, or lessee thereof for longer than two hours may be removed without the written request
of the owner, occupant, or lessee of the premises. The town may require any person requesting the removal
of such vehicle to indemnify the town against any loss, expense, or liability incurred because of the removal,
storage, or sale thereof.
(Prior Code, § 11-26; Ord. of 2-10-1992)
Sec. 11-27. Notice required before vehicle removal.
(a) Before removing a vehicle under the circumstances specified herein, the town shall attempt to notify the
owner of its intent to tow such vehicle as provided in subsections (b) and (c) of this section. This pre-towing
notification is required before removing a vehicle:
(1) That is classified as abandoned because it is:
a. Left on property owned or occupied by the town for longer than 24 hours; or
b. Left on any public street or highway for longer than seven days.
(2) That is classified as abandoned for any reason if such vehicle has neither a valid registration plate nor
registration and the officer authorizing the vehicle to be towed has made a reasonable but
unsuccessful effort, including checking the vehicle identification number, to determine the owner of
such vehicle, except that notification before towing such vehicle shall not be required if the vehicle
impedes the flow of traffic or otherwise jeopardizes the public welfare so that immediate towing is
necessary.
(b) The notice required under subsection (a) of this item shall:
(1) Identify the vehicle;
(2) Specify its location;
(3) State why the vehicle is subject to removal;
3State law reference(s)—Removal and disposal of junked and abandoned motor vehicles, G.S. 160A-303.
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(4) Inform the owner that, unless the vehicle is removed by a specified date and time, which shall be at
least seven days after the date the notice is mailed or posted under subsection (c) of this item, the
town shall have the vehicle removed and that, in that event, all charges incident to the removal and
storage of such vehicle will have to be paid before the vehicle may be reclaimed;
(5) Provide the owner with the name and phone number of a representative of the town who may be
contacted to discuss any matter contained in the notice.
(c) The notice required in subsection (a) of this item shall be sent by mail or posted on the vehicle as follows:
(1) If notice is required under subsection (a) (1) of this item the notice shall be sent by mail to the owner of
the vehicle at his last known address according to information derived from the registration number or
vehicle identification number.
(2) If notice is required under subsection (a) (2) of this item the notice shall be posted on the vehicle's
windshield or some other conspicuous place.
(Prior Code, § 11-27; Ord. of 2-10-1992)
Sec. 11-28. Notice required when removed; hearing.
(a) Whenever any junked or abandoned motor vehicle is towed in accordance with this article, the town shall
promptly give notification to the owner of the matters set forth in subsection (d) of this section, if the owner
can, with reasonable diligence, be identified and contacted.
(b) If the vehicle has a North Carolina registration plate or registration, notice shall be given to the owner within
24 hours. If the vehicle is not registered in this state, notice shall be given to the owner within 72 hours. This
notice shall, if feasible, be given by telephone, but in any case notice shall also be mailed to the owner's
address unless the owner or his agent waives this notice in writing.
(c) If the vehicle has neither a valid registration plate nor registration, then a reasonable effort shall be made,
including checking the vehicle identification number, to identify the owner and notify him as promptly as
possible of the matters set forth in subsection (d) of this section.
(d) The notice required under this section shall be sent by mail (certified receipt requested if the owner has not
previously been reached by telephone) and shall:
(1) Contain a description of the vehicle;
(2) State why and under what authority the vehicle was removed and identify any violation with which the
owner is charged;
(3) Explain where the vehicle is stored and what the owner must do to obtain possession, including paying
the towing fee or posting a bond for double the amount of the fee;
(4) Inform the owner that he is entitled to request in writing a hearing before a magistrate to determine if
probable cause existed for the towing. The notice shall further explain that if the magistrate finds
probable cause did not exist, the tower's lien is extinguished and if the owner has already paid the
towing fee, he will be entitled to reimbursement from the town.
(Prior Code, § 11-28; Ord. of 2-10-1992)
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Page 21 of 27
Sec. 11-29. Use of private towing operators.
The town may have vehicles removed under this article by private towing operators. Such private towing
operators shall have a lien on the vehicles towed and may dispose of such vehicles in accordance to the provisions
of G.S. art. 1, ch. 44A.
(Prior Code, § 11-29; Ord. of 2-10-1992)
Sec. 11-30. Exempted vehicles.
The provisions of this article shall not apply to any vehicle in an enclosed building, enclosed meaning three
solid walls, closable doors, and a roof; or any vehicle on the premises of a business enterprise being operated in a
lawful place and manner if the vehicle is necessary to the operation of the enterprise; or to any vehicle in an
appropriate storage place or depository maintained in a lawful place and manner by the town.
(Prior Code, § 11-30; Ord. of 2-10-1992; Ord. of 7-10-2006, § 2(11-30))
Sec. 11-31. Motor vehicles dangerous or prejudicial to public health and safety.
(a) Nothing contained in this article shall be construed to limit the authority of the town to effect the removal or
abatement of any motor vehicle, regardless of whether it is located on private property with the consent of
the owner, lessee, or occupant thereof, if the motor vehicle is found to constitute a public nuisance or a
situation dangerous or prejudicial to the public health or safety in accordance with part 2 of article VI. Any
vehicle exhibiting two or more of the following characteristics shall qualify as nuisances and be subject to
abatement under section 11-58:
(1) A breeding ground or harbor for mosquitoes or other insects, snakes, rats, or other pests;
(2) A point of heavy growth of weeds or other noxious vegetation over eight inches in height;
(3) A point of collection for pools or ponds of water;
(4) A point of concentration of gasoline, oil or other flammable or explosive materials; or
(5) So located that there is danger of the vehicle's falling or turning over;
(6) A source of danger for children through entrapment in areas of confinement that cannot be opened
from the inside or from exposed surfaces of metal, glass, or other materials; or
(7) Used as a cover for or the location of illicit activity.
(b) Any residential lot may have no more than one vehicle that exhibits one of the criteria listed in the definition
of the term "junked motor vehicle" provided the vehicle doesn't otherwise violate this section.
(Prior Code, § 11-31; Ord. of 02-10-1992; Ord. of 9-14-1998; Ord. of 7-10-2006, § 2(11-31))
Secs. 11-32—11-35. Reserved.
PART II - CODE OF ORDINANCES
Chapter 11 - SOLID WASTE AND ENVIRONMENTAL REGULATIONS
ARTICLE V. CONTROL OF ILLICIT DISCHARGES INTO STORMWATER SYSTEM
Hillsborough, North Carolina, Code of Ordinances Created: 2022-03-23 09:59:19 [EST]
(Supp. No. 44)
Page 22 of 27
ARTICLE V. CONTROL OF ILLICIT DISCHARGES INTO STORMWATER SYSTEM 4
Sec. 11-36. Authority.
The Town of Hillsborough is authorized to adopt this article pursuant to North Carolina law, including but not
limited to article 14, section 5 of the Constitution of North Carolina; North Carolina General Statutes 143-214.7 and
rules promulgated by the Environmental Management Commission thereunder; Session Law 2006-246; Chapter
160A, §§ 174, 185; as well as Chapter 113A, Article 4 (Sedimentation Pollution Control).
(Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-37. Purpose.
The purpose of this article is to protect, maintain and enhance the public health, safety, environment and
general welfare by establishing minimum regulations to control the adverse effects of illicit discharges into the
town's stormwater system.
(Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-38. Applicability, jurisdiction and exemptions.
(a) The provisions of this article shall apply to all portions of the Town of Hillsborough and its extraterritorial
jurisdiction as defined in an ordinance adopted and recorded in the Orange County Register of Deeds, unless
exempt pursuant to subsection (b) of this section.
(b) Activities that are exempt from permit requirements of section 404 of the federal Clean Water Act as
specified in 40 CFR 232 (primarily, ongoing farming and forestry activities) are exempt from the provisions of
this article.
(Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-39. Illicit discharges and connections.
(a) Illicit discharges. No person shall cause or allow the discharge, emission, disposal, pouring, or pumping
directly or indirectly to any stormwater conveyance, the waters of the state, or upon the land in a manner
and amount that the substance is likely to reach a stormwater conveyance or the waters of the State, any
liquid, solid, gas, or other substance, other than stormwater; provided that non-stormwater discharges
associated with the following activities are allowed and provided that they do not significantly impact water
quality:
(1) Water line flushing;
4Editor's note(s)—Ord. No. 20111212-11.B, § 1, adopted December 12, 2011, added a new article V as set out
herein and renumbered the former article V which pertained to enforcement and is now article VI, §§ 11-
56—11-62.
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(Supp. No. 44)
Page 23 of 27
(2) Landscape irrigation;
(3) Diverted stream flows;
(4) Rising ground waters;
(5) Uncontaminated ground water infiltration (as defined at 40 CFR 35.2005(20));
(6) Uncontaminated pumped ground water;
(7) Discharges from potable water sources;
(8) Foundation drains;
(9) Air conditioning condensation;
(10) Irrigation water;
(11) Springs;
(12) Water from crawl space pumps;
(13) Footing drains;
(14) Lawn watering;
(15) Individual residential car washing;
(16) Flows from riparian habitats and wetlands;
(17) De-chlorinated swimming pool discharges;
(18) Street wash water; and
(19) Other non-stormwater discharges for which a valid NPDES (National Pollutant Discharge Elimination
System) discharge permit has been approved and issued by the State of North Carolina, and provided
that any such discharges to the municipal separate storm sewer system shall be authorized by the
Town of Hillsborough.
Prohibited substances include but are not limited to: Oil, anti-freeze, chemicals, animal waste, paints,
garbage, and litter.
(b) Illicit connections.
(1) Connections to a stormwater conveyance or stormwater conveyance system that allow the discharge
of non-stormwater, other than the exclusions described in subsection (a) above, are unlawful.
Prohibited connections include, but are not limited to: floor drains, waste water from washing
machines or sanitary sewers, wash water from commercial vehicle washing or steam cleaning, and
waste water from septic systems.
(2) Where such connections exist in violation of this section and said connections were made prior to the
adoption of this provision or any other ordinance prohibiting such connections, the property owner or
the person using said connection shall remove the connection within one year following the effective
date of this article. However, the one-year grace period shall not apply to connections which may
result in the discharge of hazardous materials or other discharges which pose an immediate threat to
health and safety, or are likely to result in immediate injury and harm to real or personal property,
natural resources, wildlife, or habitat.
(3) Where it is determined that said connection:
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(Supp. No. 44)
Page 24 of 27
a. May result in the discharge of hazardous materials or may pose an immediate threat to health
and safety, or is likely to result in immediate injury and harm to real or personal property, natural
resources, wildlife, or habitat; or
b. Was made in violation of any applicable regulation or ordinance, other than this article;
The stormwater administrator or their designee shall designate the time within which the connection
shall be removed. In setting the time limit for compliance, the stormwater administrator or their
designee shall take into consideration:
1. The quantity and complexity of the work,
2. The consequences of delay,
3. The potential harm to the environment, to the public health, and to public and private
property, and
4. The cost of remedying the damage.
(c) Spills. Spills or leaks of polluting substances released, discharged to, or having the potential to be released or
discharged to the stormwater conveyance system, shall be contained, controlled, collected, and properly
disposed of. All affected areas shall be restored to their pre-existing condition.
Persons in control of the polluting substances immediately prior to their release or discharge, and persons
owning the property on which the substances were released or discharged, shall immediately notify the following
Town of Hillsborough staff: Stormwater administrator or their designee, fire marshal, safety officer, town engineer,
public works supervisor and the Orange Rural Fire Department, of the release or discharge, as well as making any
required notifications under state and federal law. Notification shall not relieve any person of any expenses related
to the restoration, loss, damage, or any other liability which may be incurred as a result of said spill or leak, nor
shall such notification relieve any person from other liability which may be imposed by state or other law.
(d) Nuisance. Illicit discharges and illicit connections which exist within the Town of Hillsborough and its
extraterritorial jurisdiction are hereby found, deemed, and declared to be dangerous or prejudiced to the
public health or public safety and are found, deemed, and declared to be public nuisances. Such public
nuisances shall be abated in accordance with the procedures set forth in section 11-42 (nuisance abatement)
of article VI (enforcement), Part I (ordinary penalties and remedies), of this chapter.
(Ord. No. 20111212-11.B, § 1, 12-12-2011)
Secs. 11-40—11-55. Reserved.
ARTICLE VI. ENFORCEMENT5
Part I. Ordinary Penalties and Remedies
Sec. 11-56. Penalties and remedies.
(a) A violation of any of the following provisions of this chapter shall constitute a misdemeanor, punishable as
provided in G.S. 14-4: article II, except section 11-3 and article III, and section 11-32.
5Editor's note(s)—Formerly article V, §§ 11-36—11-42. See note at article V.
Created: 2022-03-23 09:59:19 [EST]
(Supp. No. 44)
Page 25 of 27
(b) A violation of any of the provisions specified in subsection (a) of this section, as well as section 11-3, shall
also subject the offender to a civil penalty of $25.00. If the offender fails to pay this penalty within 15
calendar days after being cited for a violation, the penalty may be recovered by the town in a civil action in
the nature of debt.
(c) Each day that any violation continues after a person has been notified that such violation exists and that he is
subject to the penalties specified in subsections (a) and (b) of this section shall constitute a separate offense.
(d) This chapter may also be enforced by any appropriate equitable action, including injunctions or orders of
abatement.
(e) The town may enforce this chapter by any one or any combination of the foregoing remedies.
(Prior Code, § 11-36; Ord. of 2-10-1992; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-57. Violations resulting from continuing conditions.
(a) Whenever a violation of this chapter results from a continuing condition rather than a discrete event, a
written notice shall be sent to the last known address of the responsible person, specifying the nature of the
violation and what must be done to correct it, requiring the responsible person to correct the violation
within ten calendar days after delivery of the notice, and informing the responsible person of the possible
consequences of his failure to comply.
(b) Whenever a violation of this chapter results from a continuing condition rather than a discrete event, the
penalties and remedies provided for in section 11-36 may not be invoked until after the ten-day correction
period specified in the section has expired.
(Prior Code, § 11-37; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-58. Nuisance abatement.
(a) Upon the determination that a property is a nuisance, as described earlier in section 11-31defined in this
chapter, the code enforcement officer will notify the person in possession of the property and the current
owner of record of his finding and a clear written description of the necessary corrective actions. This notice
will be either by certified mail with a return receipt or personal delivery. If corrective action has not been
taken within ten days of receipt of the notice of the nuisance by the person in possession of the property,
the town will proceed with the abatement procedure in subsection (c) of this section.
(b) In the case where the person in possession of the property cannot be contacted through certified mail or
personal delivery, the property will be posted with a notice of nuisance. In the case of a property posting, the
responsible party will have 20 days to take corrective action. Personal delivery of a written notice shall be
documented through a signed acknowledgment of receipt.
(c) The Town of Hillsborough will take action to abate nuisance situations through one of the following methods:
(1) Arrange a written agreement with the responsible party to establish special collections at the property
for a fee established by the sanitation superintendent;
(2) Arrange for town staff to bring the property into compliance for a fee established by the sanitation
superintendent to cover the town's expenses for labor, equipment, and disposal; or
(3) Arrange for a private contractor to bring the property into compliance for a negotiated fee.
(d) The responsible party and property owner will receive written notification of the correction method and cost
involved five working days before corrective action is taken.
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(Supp. No. 44)
Page 26 of 27
(e) Fees for special collections will be collected as stated in section 11-2021. Other abatement fees will be
collected through a payment schedule or as a lien on the property, at the discretion of the town manager in
consultation with the code enforcement officer, finance director, and responsible party.
(Prior Code, § 11-38; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Part II. Extraordinary Remedies
Sec. 11-59. Summary abatement of conditions dangerous or prejudicial to public health.
If the Board concludes, after notice and hearing as provided in this part, that any condition or situation
prohibited by this chapter or any other condition or situation is dangerous or prejudicial to the public health or
safety, it may order town officials to summarily remove, abate, or remedy everything so found within the town
limits. The expense of this action shall be paid by the person in default and, if not paid, shall be a lien upon the
land or premises where the trouble arose and shall be collected as unpaid taxes.
(Prior Code, § 11-39; Ord. of 9-14-1998; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-60. Notice required.
(a) Before the action authorized by section 11-58 59 is taken, notice shall be sent to the respondent, informing
him:
(1) What condition or situation is alleged to be dangerous or prejudicial to the public health or safety;
(2) When and where the Board will meet to hold a hearing on the issue of whether the condition cited is
dangerous or prejudicial to public health;
(3) That if the Board determines that the cited condition is dangerous or prejudicial to public health or
safety, it may order town officials to summarily abate, remedy, or correct the offending condition;
(4) That the expense incurred by the town in connection with the actions described in subsection (a)(3) of
this section, if not paid by the respondent, shall become a lien upon the land where the offending
condition is located, to be collected as unpaid taxes.
(b) If, after due diligence, the respondent's address cannot be determined, then the notice required by this
section shall be posted conspicuously on the offending property not later than three days before the
scheduled hearing. This notice shall be sent by certified mail, return receipt requested, not later than five
calendar days prior to the scheduled hearing or delivered to the respondent by a town officer or employee,
not later than three days prior to the scheduled hearing.
(c) For purposes of this part II, the respondent is the person who is responsible for the offending condition, as
well as the owner of the property where the offending condition is located, if different from the former.
(Prior Code, § 11-40; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-61. Hearing procedures.
At the hearing held pursuant to this part, the town administration shall be responsible for presenting
sufficient evidence to the Board to substantiate a finding that a condition exists that is dangerous or prejudicial to
the public health or safety. The Board may consider all reliable evidence and need not be bound by the strict rules
of evidence applicable to courts of law, but all witnesses shall be sworn. The respondent may be represented by
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(Supp. No. 44)
Page 27 of 27
counsel and may present evidence. All parties may cross examine adverse witnesses. At the conclusion of the
hearing, the Board shall make findings of fact, state its conclusions, and enter an appropriate order. The Board's
findings of fact, conclusion and order shall be reduced to writing and a copy sent by mail or delivered to the
respondent within 30 days following the hearing.
(Prior Code, § 11-41; Ord. No. 20111212-11.B, § 1, 12-12-2011)
Sec. 11-62. Order.
If the Board concludes that a situation or condition exists that is dangerous or prejudicial to the public health
or safety, it may:
(1) Order appropriate town officials or employees to summarily remove, abate or remedy everything so
found and to assess the cost of this action against the respondent in accordance with section 11-5859;
or
(2) Order the respondent to correct the situation within a specified time period and order town officials to
abate, correct, or remedy the offending condition if the respondent fails to act within the prescribed
time limits. If town officials are required to take corrective action, the costs shall be assessed against
the respondent in accordance with section 11-5859.
(Prior Code, § 11-42; Ord. No. 20111212-11.B, § 1, 12-12-2011)
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Amending Chapter 11 of the Hillsborough Town Code
The Hillsborough Board of Commissioners ordains:
Section 1. Section 11-1 is amended to delete the term “street superintendent,” and the term “yard waste”
and amend the definition of “sanitation superintendent” as follows:
Sanitation superintendent means the public works manager or any other person
designated by the town manager to perform the functions and exercise the
responsibilities assigned by this chapter to the sanitation superintendent.
Yard Waste means grass cuttings, hedge clippings, tree trimmings, leaves, branches,
brush, and similar materials.
Section 2. Throughout Section 11, the term “rollout cart” replaces roll-out cart, roll-out container, or other
terms used to describe
Section 3. Section 11-16-18 are hereby replaced with the following language:
Sec. 11-16. Services Provided by the town.
(a) The town establishes that the collection of solid waste materials in a timely
manner is necessary to protect the public health and safety. Therefore, the town
establishes the following standard of service for solid waste collection to be
covered by the ad valorem taxes paid to the town:
(1) weekly, curbside solid waste collection of one rollout cart of 96 gallons
(2) the town provides one such cart, compatible with its equipment, to each
address qualified to receive service
(3) weekly, curbside collection of a second rollout cart of 96 gallons maybe
included and provided if the resident purchases the second cart from the
town for the fee established in the fee schedule.
(b) For consistency, the town establishes that the level of service established above
will be provided to the following types of locations or properties:
(1) Single-family houses with frontage on public streets or with driveway
access to a public street
(2) Single-family houses on private streets where there is safe access to a
receptacle storage area for the automated truck from a public street
without unduly delaying travel on that public street.
(3) Townhouses with frontage on public streets or with executed hold
harmless agreements for town equipment to provide service on private
streets.
(4) Other attached housing arrangements with not more than five units on a
single lot provided there is safe access to the receptacles for the
automated truck from a public street.
(5) Any accessory dwelling unit collocated with a single-family dwelling
(attached or detached) is a single-family dwelling for the purposes of this
section and is entitled to its own container.
(6) Churches and community organizations located in residential areas that
can safely and adequately be served with the standard define in paragraph
a above.
(c) The town establishes that the public health and safety cannot be reasonably
preserved with this established level of service for businesses, offices,
restaurants, hotels, industries, residential condominiums or apartment
complexes as these facilities generally produce a larger volume of waste or
require more frequent service due to the character of the waste generated.
Additionally, the volume of recyclable material generated at these facilities
benefits from the provision of bulk recycling collection services provided by
Orange County.
(d) The sanitation superintendent shall be empowered to determine which uses and
operations are required to contract for solid waste collection.
(e) The sanitation superintendent in coordination with Orange County recycling staff
will determine the size of dumpsters and recycling containers needed to serve
any development that does not qualify for town service.
(f) The specifications of the enclosure for such containers are detailed in the Unified
Development Ordinance for Hillsborough.
Sec. 11-17. Receptacles generally.
All locations served by the town will be provided a rollout cart for solid waste for
removal by the town. The following rules and regulations shall be observed:
(a) Town-provided containers must be used so that automated trucks can be
utilized. Bulk items or items too large to fit in the provided container will be
serviced during bulk collection or via special collection only.
(b) It is the property occupant's responsibility to ensure that vehicles do not block
the container and that the container is accessible to the automated truck arm.
(c) The property occupant will be responsible for keeping his container in a clean
and sanitary condition.
(d) Each address receiving service will be provided a single container. If a
resident/occupant desires an additional container for regular service, one
additional container will be provided following the payment of a fee established
by the fee schedule. No location will receive regular collection from more than
two containers.
Sec. 11-18. Storage and collection practices—Premises required to have
contracted service.
(a) The location of dumpsters shall be determined by the sanitation superintendent
in consultation with Orange County Solid Waste staff and the owner of the
premises concerned. In making this determination, the sanitation
superintendent shall consider the needs of the occupants of the premises, the
welfare of the occupants and neighbors, and local ordinances.
(b) Dumpsters must be located on private property and serviced without interfering
with traffic flow on the parcel or nearby public roads. The location must also be
constructed in compliance with the Orange County Solid Waste Management
Ordinance and screening requirements in the Hillsborough Unified Development
Ordinance.
(c) All solid wastes shall be stored in dumpsters pending collection.
(d) All dumpsters shall be cleaned periodically to minimize offensive odors, and the
tops or openings to all dumpsters shall be kept securely fastened at all times
pending collection.
(e) The premises owner or tenant shall contract for dumpster service adequate to
keep the premises from becoming a nuisance. Service may only occur between
6:30 a.m. and 6:00 p.m. Monday -Saturday. Collection is not allowed on Sundays.
(f) Locations required to have contracted service which have limited volume of
waste may opt to contract for rollout cart service if offered by their service
provider and:
(1) the location is outside the Central Commercial Zoning District and
(2) the location does not serve food or beverages as part of their business and
(3) the location can place rollout carts in a location where they can be safely
served while not unduly interfering with traffic on the adjoining public street or
(4) the location has been provided a written exemption by the sanitation
superintendent for the current occupant/operation (items 1-3 need not apply).
Section 4. Section 11-19 is amended to replace “dumpsters” in the heading with “town,” The clause “With
respect to premises not served by dumpsters:” is deleted and the sections are numbered
consistent with the section.
Section 5. Section 11-19.1 is amended to replace “garbage” with “solid waste.”
Section 6. Section 11-19.2 is amended to insert “before 7 a.m.” after “collection” and “but no sooner than”
before “4 p.m.”
Section 7. Section 11-19.4 is amended to read: “The town reserves the right to refuse to collect solid waste
not placed in the approved containers or containers not located in a manner accessible to the
automated truck. The town may collect unapproved containers as solid waste.”
Section 8. Sections 11-19.6-8 are deleted, and subsequent sections renumbered.
Section 9. Section 11-19.9 is amended to refer to Section 11.21 (not 11.20).
Section 10. Section 11-20, Other Regular Collection Services, is added to read as follows:
(a) Yard waste/brush. The town provides weekly yard waste collection to locations
receiving solid waste collection. The town may provide this service to commercial
locations when the waste is not generated by commercial landscape services and
otherwise meets the standards and limitations for yard waste. The standards
and limitations will be established by the sanitation superintendent and
published along with the collection calendar.
(b) Bulk items will be collected once a month during the second full week of each
month, using Sunday as the first day of the week. If the scheduled collection day
falls on a town observed holiday, bulk items will be removed the following
business day. Bulk items may be placed at the curbside no earlier than seven
calendar days before the scheduled collection date.
(c) Loose leaves will be collected by the town each fall for a period of not less than
10 weeks determined on the sanitation superintendent and published on the
collection calendar. Loose leaves must be placed adjacent to the street so that
they may easily be handled by the collector. No tree limbs, shrubs, or other
materials may be mixed with the leaves. Outside of loose-leaf collection period,
leaves may be collected with yard waste if properly bagged in biodegradable
bags or otherwise required by the sanitation superintendent.
Section 11. Section 11-20, Special Collections is renumbered to Section 11-21 and the fee is amended to $50.
Section 12. Section 11-21, Miscellaneous, is renumbered to 11-22 and subsection a is amended to add “and
posted on the town website.” after “office.” The third sentence is deleted.
Section 13. Section 11-22, Limitations on solid waste materials collected by the town, is renumbered to 11-23
and the introduction is rewritten to read “The town does not provide collection of the following
items due to either their degree of recyclability or hazardous nature. No person shall dispose of
any of the following items in receptacles designated for town solid waste collection:”
Section 14. Section 11-23. Authorization for commercial solid waste disposal and collection franchise
agreements within the Town of Hillsborough is deleted.
Section 15. Section 11-58.a is amended to replace “described earlier in section 11-31” with “defined in this
chapter.” And Section 11-58.e is correction to refer to Section 11-21.
Section 16. Section 11-60 and 11-62 are corrected to refer to Section 11-59. The reference to “this part II” is
change to “this part” in Section 11-60.c.
Section 17. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 18. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Utilities
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Utilities Director K. Marie Strandwitz, PE
ITEM TO BE CONSIDERED
Subject: Ordinance amending Town Code Section 14-48 regarding water and sewer connections
Attachments:
Draft Ordinance containing code and civil penalty fee schedule changes
Brief summary:
In February 2022 the board approved cessation of town made water and sewer connections. As the new process is
underway, it is prudent to solidify a necessary one-year warranty and civil penalty for failure to gain approval for a
connection prior to beginning work in the code.
Action requested:
Consider and adopt code changes to ensure utility contractor workmanship is warrantied and that proper
authorization is gained prior to work.
ISSUE OVERVIEW
Background information and issue summary:
As above.
Financial impacts:
A civil penalty of $1,000 is recommended to deter connections being made without authorization which could
severely impact our existing system.
Staff recommendation and comments:
As above under Action requested.
For clerk’s use
AGENDA ITEM:
4.L
Consent
agenda
Regular
agenda
Closed
session
ORDINANCE
Amending Chapter 14, Article VI, Section 14-48, Construction of
Connections and the adopted FY2022 Fees, Rates, and Charges
Schedule
The Hillsborough Board of Commissioners ordains:
Section 1. Sections 14-48 (a)(1) and 14-48(b)(1) are hereby amended to add at the end of the first
paragraphs, “Such contractor shall warranty their materials and workmanship for one year.”
Section 2. Section 14-48(a)(1)(vi) shall be added to read, “Anyone caught making a connection to the water
system without prior approval or notification will be charged a civil penalty in accordance with
the town’s adopted fees, rates, and charges schedule and potential civil or criminal charges.
Licensed utility contractors will be reported to their licensing board and may be banned from
working on the town’s water system in the future.”
Section 3. Section 14-48 (b)(1)(vii) is hereby added to read, “Anyone caught making a connection to the
sewer system without prior approval or notification will be charged a civil penalty in accordance
with the town’s adopted fees, rates, and charges schedule and potential civil or criminal charges.
Licensed utility contractors will be reported to their licensing board and may be banned from
working on the town’s sewer system in the future.”
Section 4. There shall be established a civil penalty of $1,000 for violation of new sections 14-48(a)(1)(vi) and
14-48(b)(1)(vii) which will be reflected in the town’s adopted fees, rates, and charges schedule.
Section 5. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 6. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote, and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning
Public hearing: Yes
Date of public hearing: April 21, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning & Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend the Unified Development Ordinance Code Enforcement
Chapter
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This item was heard at the April joint public hearing. There were no public comments on the proposed
amendments. The Planning Board recommended adoption at the May meeting.
Action requested:
Consider adopting the consistency statement that the amendment IS consistent with the Comprehensive Plan and
adopt the ordinance amending the Unified Development Ordinance.
ISSUE OVERVIEW
Background information and issue summary:
Code enforcement continues to be done on a complaint based, case by case basis, depending on the violations in
place. During a period in which staff saw an increase in receiving complaints staff identified a handful of procedural
improvements that could be made by re-writing the Code Enforcement chapter of the UDO. There were limited
questions or discussions noted on the language at the joint public hearing or the May planning board meeting. The
conversations around the language mainly had to do with the need for increased code enforcement in certain
areas of town.
Below are the draft minutes regarding this item from the May 19, 2022 planning board meeting:
Recommendations to town board of public hearing items
A. Staff-generated text amendment to the Unified Development Ordinance: Section 8 — To strengthen code
enforcement language
Campbell summarized the staff report on Page 13 of the agenda packet. She said the text amendment had not
changed since the April 21, 2022, public hearing. She reminded the board members the changes would
For clerk’s use
AGENDA ITEM:
4.M
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AGENDA ABSTRACT | 2 of 2
strengthen the ordinance’s code enforcement language, remove criminal penalties and add civil penalties for
repeat violations.
When asked, Campbell confirmed the changes clarify how fines would be applied. She said the changes are in
response to recent increases in code enforcement cases.
There was no further discussion about this item.
Motion: Chandler moved to recommend the text amendment to the town board as proposed. Member
Alyse Polly seconded.
Vote: 9-0.
Financial impacts:
None at this time.
Staff recommendation and comments:
Recommend approval as written.
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend and re-write Section 8. Code Enforcement, to improve the procedures of code
enforcement action and outline tiered civil penalties.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
Code enforcement action needs to be taken quickly with clear compliance deadlines and
expectations for civil penalties if code enforcement violations are not remedied in a timely
manner. Improved code enforcement improves health and public safety and these
proposed changes support the Vision 2030 goal of enhancing the responsive
communication between citizens and government.
Adopted by the Town of Hillsborough Board of Commissioners this 13th day of June, 2022.
_____________ _________
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: 20220613-X.X
ORDINANCE
Amending the Unified Development Ordinance of the
Town of Hillsborough
The Hillsborough Board of Commissioners ordains:
8. ENFORCEMENT
8.1.1 This section establishes procedures the Town may use to enforce the provisions of this
Ordinance, and penalties for use in its enforcement.
8.1.2 This section applies to any matter deemed a violation of this Ordinance.
Each of the following is a violation of this Ordinance and subject to the remedies and penalties
provided by this section and state law.
8.2.1 Development without Permit
Engaging in any development, use, construction, remodeling, or other activity of any nature
regulated by this Ordinance without first obtaining all required permits, certificates or other
forms of authorization required by this Ordinance.
8.2.2 Development Inconsistent with Permit
Engaging in any development, use, construction, remodeling, alteration of a site or landscape
features, or other activity of any nature in any way inconsistent with any approved plan,
permit, certificate, or other form of authorization granted for such activity This includes non-
performance of routine and regular maintenance that does not sustain an approved
development to the standards set forth in the development or permit approval.
8.2.3 Violation by Act or Omission
Violation by act or omission of any term, variance, modification, condition, or qualification
placed by the Town Board, its agent boards or staff upon any required permit, certificate, or
other form of authorization for the use, development or other activity upon land or
improvements thereon.
8.2.4 Use in Violation
The erection, construction, reconstruction, alteration, repair, conversion, maintenance or use
of any building or structure, or the use of any land in violation or contravention of this
Ordinance, or any other regulation made under this Ordinance.
8.2.5 Subdivide in Violation
8.2 VIOLATIONS
8.1 PURPOSE AND APPLICABILITY
Subdivision of land in violation of this Ordinance, or transferring or selling land by reference
to, exhibition of or any other use of a plat or map showing a subdivision of land before the
plat or map has been approved under this Ordinance and recorded in the Orange County
Register of Deeds office. The description by metes and bounds in the instrument of transfer or
other document used in the process of selling or transferring land does not exempt the
transaction from violation of this Ordinance.
8.2.6 Violations of Referenced Manuals
Violation of any adopted manuals, standards, or other documents for which this Ordinance
requires compliance.
8.2.7 Violations of Conditions of Approval
Violation of any conditions attached to a variance, Special Use Permit or other development
approval authorized or required by this Ordinance.
8.2.8 Continue a Violation
Continuing any of the above violations is a separate and distinct offense. Each day that a
violation continues constitutes a new and separate violation.
The owner, tenant, or occupant of any land or structure, or part thereof, and any architect,
engineer, builder, contractor, agent, or other person who participates in, assists, directs, creates, or
maintains (actively or passively) any situation contrary to the requirements of this Ordinance, may
be held responsible for the violation and be subject to the penalties provided herein.
8.4.1 Inspections
Staff may upon presentation of proper credentials or inspection warrant, if necessary, enter
onto any public or private property or premises within the Town’s planning jurisdiction at
any reasonable hour for purposes of inspection, determination of plan compliance,
investigation of any complaints or violations, or other enforcement action. No person may
obstruct, hamper, or interfere with staff while they carry out their duties.
8.4.2 Supporting Documentation
Staff may require written statements, certificates, certifications, or the filing of reports with
respect to pertinent questions relating to complaints or alleged violations.
8.4.3 Failure to Comply
Staff’s failure to observe or recognize conditions that violate this Ordinance does not relieve
the responsible person(s) from responsibility for the resulting conditions or damages, if any,
and does not result in staff liability for such conditions or damages.
8.5.1 Enforcement Procedure
8.5 ENFORCEMENT PROCEDURE
8.3 RESPONSIBLE PERSONS
8.4 INSPECTIONS AND INVESTIGATIONS
Staff, after inspecting/investigating an alleged violation and determining a violation exists,
will notify the responsible person(s) of the violation.
8.5.2 Notice of Violation
(a) Staff will give the responsible person(s) written notice by either certified or
registered mail, first class mail, personal delivery, electronic delivery, or posting a
notice conspicuously on the property, of the following:
(1) that the land, building, structure, sign, or use is in violation of this
Ordinance;
(2) the nature of the violation including citation of the Ordinance provision or
permit condition violated;
(3) necessary measures required to correct the violation;
(4) the date in which the violation must be corrected;
(5) that penalties may be assessed, or other corrective remedies pursued; and
(6) that the responsible person(s) has the right to appeal the Notice to the
Board of Adjustment as specified in subsection 3.11, Appeal, of this
Ordinance.
(b) If the notice by first class mail is not returned within 10 days of its mailing, and the
registered or certified mail is returned, refused or unclaimed, service by first class
mail shall be deemed sufficient. If only the notice by first class mail is used, a notice
of violation shall also be posted in a conspicuous place on the premises in violation.
8.5.3 Failure to Comply with Notice
Responsible persons failing to comply with a Notice of Violation where no appeal was
taken, or the Board of Adjustment’s final decision following an appeal are upheld, are
subject to the remedies and penalties provided by state law and subsection 8.6, Remedies,
of this Ordinance.
8.6.1 Cumulative
All available remedies for violations of this Ordinance are cumulative. To the extent North
Carolina law may limit the availability of a particular remedy for a certain violation, that
remedy remains available for other violations or parts of the same violation.
8.6.2 Repeat Violations
Responsible person(s) who repeat the same violation within a two-year period from the
initial violation date will be considered in continued violation of the initial violation and
subject to additional penalties and remedies.
8.6 REMEDIES
8.6.3 Referral to Town Attorney
In addition to other remedies provided by law, whenever the Planning Director has
reasonable cause to believe that any person is violating this Ordinance, the matter may be
referred to the Town Attorney.
8.6.4 Available Remedies
Any or all the following penalties and remedies may be used in enforcing this Ordinance.
8.6.4.1 Injunction or Other Relief
Violations of this Ordinance or of any permit condition, order, requirement, or
remedy adopted pursuant to this Ordinance may be restrained, corrected, abated,
mandated, or enjoined by other appropriate proceeding pursuant to state law.
Institution of an action for injunctive relief does not relieve any party to such
proceedings from issuance of civil penalties.
8.6.4.2 Civil Penalties
Responsible persons violating any provision of this Ordinance may be subject to
the assessment of a civil penalty in accordance with subsection 8.7, Civil Penalty
Assessment.
8.6.4.3 Conditional Permit or Temporary Certificate
Staff may condition the authorization of any permit or certificate upon the
correction of the deficiency, payment of civil penalties within a specified time, or
the posting of a compliance security in an amount using the calculation method
specified by paragraph 3.14.12, Authorizing Occupancy Before Completion of
Development.
8.6.4.4 Stop Work Orders
Whenever a building, structure, sign, or part thereof is being constructed,
reconstructed, altered, or repaired in violation of this Ordinance, staff may order
the work to be immediately stopped. The stop work order must be directed to the
owner, occupant, or person doing the work and state the specific work to be
stopped, the specific reasons for the stoppage and the conditions under which the
work may be resumed. Delivery shall be by personal delivery, electronic delivery,
or first-class mail.
8.6.4.5 Revocation of Permits or Certificates
(a) Zoning Compliance Permits: Staff may revoke and require the return of a
permit by notifying the permit holder in writing stating the reason for the
revocation. Permits or certificates may be revoked for any substantial
departure from the approved application, plans, or specifications, the refusal
or failure to comply with the requirements of state or local laws, or false
statements or misrepresentations made in securing the permit or certificate.
Any permit or certificate mistakenly issued in violation of an applicable state
or local law may also be revoked.
(b) Special Use Permits: Before a Special Use Permit may be revoked, all the
notice, hearing, and other applicable requirements of subsection 3.8, Special
Use Permit, shall be complied with. The notice shall inform the permit
recipient of the alleged grounds for the revocation. In hearing cases involving
Special Use Permit revocation:
1. The burden of presenting evidence sufficient to authorize the Board of
Adjustment to conclude that a Special Use Permit should be revoked
shall be upon the party advocating that position.
2. The burden of persuasion shall also be upon that party. A motion to
revoke a permit shall include, insofar as practicable, a statement of the
specific reasons or findings of fact that support the motion.
8.6.4.6 Denial of Permits or Certificates
Staff may deny issuance of a Zoning Compliance Permit or refuse to sign off on a
Certificate of Occupancy/Compliance relative to property on which a violation
exists. Additionally, staff may recommend denial of any permit, certificate or
approval sought from a Town-appointed board charged with issuing permits,
certificates, and approvals by this Ordinance if there are ongoing violations on the
property for which such permit is sought.
8.6.4.7 Abatement
(a) The Planning Director is authorized to summarily abate any violation that
continues to exist after the expiration of the correction period provided in
subsection 8.7, Civil Penalty Assessment.
(b) The expense of the action shall be paid by the responsible person(s) in default.
(c) If the expense is not paid, it is a lien on the land or premises where the
abatement action occurred. The lien shall have the same priority and be
collected as unpaid ad valorem taxes.
(d) The expense of the action is also a lien on any other real property within the
Town’s planning jurisdiction owned by the responsible person(s) in default,
except for the responsible person's primary residence. This secondary lien is
inferior to all prior liens and shall be collected as a money judgment.
(e) The provisions of this sub-paragraph do not apply if the responsible person(s)
in default can show that the violation was created solely by the actions of
another.
8.6.4.8 State and Common Law Remedies
In addition to other enforcement provisions contained in this subsection, the Town
may exercise all enforcement powers granted to it by state law or common law.
8.6.4.9 Previous Enforcement
Nothing in this Ordinance prohibits continuation of previous enforcement actions.
8.7 CIVIL PENALTY ASSESSMENT
8.7.1 Notice
Civil penalties may not be assessed until the responsible person(s) alleged to be in violation
has been notified in accordance with paragraph 8.5.2, Notice of Violation. If the responsible
person(s) fails to take corrective action or file an appeal after receiving notice, then a civil
penalty may be imposed in the form of a citation. The citation shall be served in the same
manner as a notice of violation. The citation shall state the nature of the violation, the civil
penalty to be imposed, and direct the responsible person(s) to pay the civil penalty within
15 days of the citation’s issuance date.
8.7.2 Continuing Violations
The responsible person(s) will be guilty of an additional and separate offense, and subject
to an additional civil penalty, for each day the violation remains uncorrected.
8.7.3 Penalty Amounts
8.7.3.1 Civil Penalties for Violations Excepting Stormwater Management Violations: The
following table contains the schedule for civil penalty assessments that may be
levied for violations of all sections of this Ordinance excepting subsection 6.20,
Stormwater Management (see item 8.7.3.2, Civil Penalties for Stormwater
Management Violations, below):
Notice Civil Penalty Amount
1st Violation $200.00
2nd Violation $300.00
3rd Violation $400.00
4th and Subsequent Violations $500.00
8.7.3.2 Civil Penalties for Stormwater Management Violations: Civil penalties for
violations of subsection 6.20, Stormwater Management, are set by NCGS 143-
215.6A. The statutory civil penalty limit is $25,000.00 per violation and, for
continuous violations, $25,000.00 per violation per day.
8.7.4 Demand for Payment
8.7.4.1 Notice
Staff will determine the civil penalty amount to be assessed and make written
demand for payment upon the responsible person(s). The demand must include
a description of the violation. Separate notices must be provided for the first,
second, third and fourth violation. Penalties may be assessed and accrue daily,
without further notice to the responsible person(s) after the fourth notice is
sent.
8.7.4.2 Referral to Town Attorney
If payment is not received within 30 days after written demand for payment is
made, the Planning Director may refer the matter to the Town Attorney who is
authorized to institute a civil action in the name of the Town in the appropriate
division of the General Court of Justice for recovery of the penalty.
8.7.4.3 Adjustment
Staff may reduce the assessed penalties based on criteria set forth in 8.7.4.5.
Modification of penalties is at the sole discretion of the Planning Director.
8.7.4.4 Nonpayment
If payment is not received or equitable settlement reached within 30 days after
demand for payment is made, the matter shall be referred to the Town Attorney
to institute a civil action for recovery of the penalty.
8.7.4.5 Factors to Consider in Assessing Penalties
Civil penalties shall be assessed where new and continuing violations of this
ordinance exist. Adjustments may be granted when requested in writing by the
responsible person(s) outlining the justifications of such adjustments. Situations
involving adjustments may include performance-based progress made on
violations. No adjustments shall be issued for a lack of timely action by
responsible person(s).
The existing subsection number for subsection 8.9 (Prevention of Demolition by Neglect), changes to 8.8.
No changes are being proposed to the subsection on demolition by neglect.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Public Space
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject: National Pollinator Week 2022 Proclamation
Attachments:
National Pollinator Week 2022 Proclamation
Brief summary:
Each year the Town of Hillsborough celebrates National Pollinator Week to honor and raise awareness about the
essential role pollinators play in the ecosystem. Hillsborough is an affiliate of Bee City USA and works throughout
the year in a continued partnership between Hillsborough Tree Board and Hillsborough Garden Club to promote
the protection and improved habitat and food sources for pollinators.
Action requested:
Approve National Pollinator Week Proclamation.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
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PROCLAMATION
Observance of National Pollinator Week
June 20-26, 2022
WHEREAS, pollinator species such as birds, bees, butterflies and other insects are essential partners in
producing much of our food supply; and
WHEREAS, pollination plays a vital role in the health of our national forests and grasslands, which provide
forage, fish and wildlife, timber, water, mineral resources, and recreational opportunities as well as
enhanced economic development opportunities for communities; and
WHEREAS, pollinator species provide significant environmental benefits that are necessary for maintaining
healthy, diverse urban and suburban ecosystems; and
WHEREAS, pollination plays a vital role for the trees and plants of our community, enhancing our quality
of life, and creating recreational and economic development opportunities; and
WHEREAS, for years the Town of Hillsborough has managed urban landscapes and public lands that
include many municipal parks and greenways, as well as wildlife habitats; and
WHEREAS, the Town of Hillsborough provides recommendations to developers and residents regarding
landscaping to promote wise conservation stewardship, including the protection of pollinators and
maintenance of their habitats in urban and suburban environments; and
WHEREAS, the Town of Hillsborough is a proud affiliate of Bee City USA®;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim the week of
June 20 through 26, 2022 as our municipality’s National Pollinator Week in the Town of Hillsborough and
urge all citizens to recognize this observance.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 13th day of June in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Governing Body
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Commissioner Matt Hughes
ITEM TO BE CONSIDERED
Subject: Proclamation Commemorating Juneteenth Independence Day
Attachments:
Proclamation
Brief summary:
Juneteenth, also known as Freedom Day, Jubilee Day, Liberation Day, and Emancipation Day – is a holiday
celebrating the emancipation of those who had been enslaved in the United States. The Emancipation
Proclamation was issued on Jan. 1, 1863, which had established that all enslaved people “shall be then,
thenceforward, and forever free.” Unfortunately, the Emancipation Proclamation didn’t instantly free all enslaved
people, including in Union states until abolition passed as a constitutional amendment. In Texas, slavery continued
until federal troops arrived in Galveston, Texas in 1865, two years after the Emancipation Proclamation was issued,
and announced all enslaved people were to be freed.
Action requested:
Approve proclamation recognizing Juneteenth Independence Day as an important date in American history.
ISSUE OVERVIEW
Background information and issue summary:
Juneteenth honors the end to slavery in the United States and is considered the longest-running African American
holiday. The Board of Commissioners passed a resolution in June 2020 designating Juneteenth as an official holiday
in the Town of Hillsborough to provide residents and employees of the town an opportunity to reflect on the
impact of slavery and remember those who were enslaved here and their profound contributions to our
community.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
4.O
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PROCLAMATION
Commemorating Juneteenth Independence Day
WHEREAS, news of the end of slavery did not reach frontier areas of the United States, in particular the
state of Texas and other Southwestern states, until months after the conclusion of the Civil War and more than 2½
years after President Abraham Lincoln issued the Emancipation Proclamation on Jan. 1, 1863; and
WHEREAS, isolated from both Union and Confederate forces during the Civil War, Texas had become a
refuge for those who wished to continue the practice of holding human beings as property; and
WHEREAS, although the Emancipation Proclamation was issued on Jan. 1, 1863, 250,000 people still were
held as human chattel in Texas when U.S. Army Major General Gordon Granger arrived in Galveston, Texas, and
announced the Civil War had ended and enslaved people were free; and
WHEREAS, the following is the text of the official recorded version of the order:
“The people of Texas are informed that, in accordance with a proclamation from the Executive of the United States,
all slaves are free. This involves an absolute equality of personal rights and rights of property between former
masters and slaves, and the connection heretofore existing between them becomes that between employer and
hired labor. The freedmen are advised to remain quietly at their present homes and work for wages. They are
informed that they will not be allowed to collect at military posts and that they will not be supported in idleness
either there or elsewhere”; and
WHEREAS, African Americans who had been slaves in the Southwest celebrated June 19, commonly
known as ‘‘Juneteenth Independence Day,’’ as inspiration and encouragement for future generations; and
WHEREAS, Texas became the first state to make Juneteenth a state holiday and, by June 2020, 47 states
and the District of Columbia have established full or partial recognition of the holiday; and
WHEREAS, Juneteenth is the oldest nationally celebrated commemoration of the ending of slavery in the
United States and celebrations have been held to honor African American freedom; and
WHEREAS, the U.S. Census discloses that the population of North Carolina in 1860 was 992,622, of which
331,059 were enslaved, including 5,108 slaves living in Orange County on plantations such as the Cameron
Plantation in Hillsborough; and
WHEREAS, the United States Congress passed and President Joe Biden signed the Juneteenth National
Independence Day Act on June 17, 2021 to designate Juneteenth as a nationally recognized federal holiday; and
WHEREAS, Juneteenth has been declared a paid holiday by the governing bodies of Orange County, the
Town of Chapel Hill, the Town of Carrboro, the Town of Hillsborough, the Orange County School District and the
Chapel Hill-Carrboro City School District; and
WHEREAS, slavery was not officially abolished until ratification of the Thirteenth Amendment to the United
States Constitution by the required 27 of the then 36 states on Dec. 6, 1865, and the abolishment of slavery and
involuntary servitude, except as punishment for a crime, was proclaimed on Dec. 18, 1865; and
WHEREAS, the Town of Hillsborough recognizes that while the Emancipation Proclamation and the
Thirteenth Amendment may have officially ended the legal practice of enslaving human beings in the United States
of America, 156 years later, there is still progress which must be made to dismantle the insidious systems and
practices of white supremacy and systemic racism, the foundations of which were laid by the enslavement of Black
people;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim that
Hillsborough honors the perseverance and hope that inspired African Americans to celebrate freedom, to look for
lost relatives, and to thrive in a hostile and white supremacist environment and that Hillsborough recognizes
Juneteenth as an important date in American history.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 13th day of June in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Finance
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject: Resolution appointing town manager as finance officer and designating bank depository signatories
Attachments:
Resolution
Brief summary:
North Carolina General Statute 159-24 states that each local government and public authority shall appoint a
finance officer. North Carolina General Statute 159-25(b) states all checks or drafts on an official depository shall
be signed by the finance officer and countersigned by another official of the local government or public authority.
Action requested:
Adopt the attached resolution appointing the town manager as finance officer and designating assistant town
manager as secondary signatory on town depositories.
ISSUE OVERVIEW
Background information and issue summary:
This resolution is to officially appoint Eric Peterson as finance officer and designate secondary signatory on official
depositories as required by N.C. General Statutes.
Financial impacts:
N/A
Staff recommendation and comments:
Adopt resolution as presented.
For clerk’s use
AGENDA ITEM:
4.P
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RESOLUTION
Appointing Town Manager as Finance Officer
and Designating Bank Depository Signatories
WHEREAS, North Carolina General Statute 159-24 states each local government and public authority shall
appoint a finance officer; and
WHEREAS, the finance officer is responsible for providing financial safeguards and ensuring that all duties
of the finance office are adequately and efficiently covered; and
WHEREAS, Town Manager Eric Peterson is qualified to serve in the position of finance officer; and
WHEREAS, internal controls are an integral part of the organization and this appointment will improve the
segregation of duties; and
WHEREAS, having a finance officer will help ensure that all duties of the Hillsborough Financial Services
Department are adequately and effectively covered; and
WHEREAS, North Carolina General Statute 159-25(b) states all checks or drafts on an official depository
shall be signed by the finance officer and countersigned by another official of the local government or public
authority; and
WHEREAS, Eric Peterson, in his capacity as finance officer, shall sign all checks or drafts on town
depositories; and the mayor shall countersign all checks and drafts; and
WHEREAS, Assistant Town Manager Margaret Hauth shall serve as secondary signatory to countersign all
checks and drafts on town depositories;
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners hereby appoints Town
Manager Eric Peterson as finance officer.
BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners hereby designates Assistant Town
Manager Margaret Hauth as secondary signatory on town depositories.
Approved this 13th day of June in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT | 1 of 4
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning
Public hearing: Yes
Date of public hearing: April 21, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning & Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend the UDO to allow the use gallery/museum in the
Agricultural Residential zoning district
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This item was heard at the April joint public hearing. There were no public comments on the proposed
amendments other those expressed by the amendment applicant. The Planning Board recommended adoption at
the May meeting.
Action requested:
Consider whether or not to adopt the consistency statement that the amendment IS consistent with the
Comprehensive Plan and adopt the ordinance amending the Unified Development Ordinance.
ISSUE OVERVIEW
Background information and issue summary:
The planning and economic development division received a request from an applicant to locate a gallery/museum
in the first floor of their home in the foyer, living room, dining room area for the purposes of generating income at
the property to maintain the historic home. The applicant indicates that they plan to also host small events,
corporate lunches, and baby showers with prepared foods as an accessory use. The layout of the home, due to its
prior historic nature of containing open entertaining spaces, does lend itself to the proposed use, however the
zoning district the home is located in is AR (Agricultural Residential) does not allow the land use of
‘gallery/museum’ as a permitted use.
The use as described would not qualify as a ‘Home Occupation’ under the UDO because it does not meet the follow
provisions as a home occupation with regular open hours to the general public:
5.2.18.1.h Home occupations shall not result in regular and on-going business-related vehicular traffic to the home
where located.
For clerk’s use
AGENDA ITEM:
5.A
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 2 of 4
5.2.18.3 The following uses are not permitted as home occupations in residential zoning districts except as a legal
non-conforming use:
5.2.18.3.d Any use that will routinely generate five or more customers within one hour or more than 10 customers
in one day.
The definition of Gallery and Museum in the UDO is as follows:
Gallery- A facility open to the public for the display and sale of physical art (such as paintings, sculptures, pottery
and jewelry).
Museum- A building serving as a repository for a collection of natural, scientific, historical, or literary curiosities or
works of art, and arranged, intended, and designed to be used by members of the public for viewing, with or
without an admission charge, and which may include as an accessory use the limited retail sale of goods, services,
or products such as prepared food are served to the public.
For the purposes of the Permitted Use Table the two uses are combined into Gallery/Museum.
The most closely associated land use is that is permitted in AR is Park, Cultural or Natural. A land use example
would be the Hillsborough Visitors Center, the Burwell School Historic Site, or Ayr Mount.
The definition of Park, Cultural is as follows:
Park, Cultural- A site containing public or non-profit recreation facilities of a cultural nature for use by the general
public. These include but are not limited to historic sites/structures/areas, concert sites, museum site, and other
facilities providing cultural, educational, or interpretive services of a historic, natural, or aesthetic resource.
Below are the draft minutes regarding this item from the May 19, 2022 planning board meeting:
Recommendations to town board of public hearing items
A. Applicant-generated text amendment to the Unified Development Ordinance: Section 5.1.7 — To allow
“Gallery/Museum” as a permitted use in the Agricultural/Residential zoning district
Campbell summarized the staff report. She reminded the board members that “Gallery/Museum” currently is
not a permitted use in the Agricultural/Residential zoning district.
Campbell summarized the staff report on Page 24 of the agenda packet. She said the applicant-generated text
amendment would add “Gallery/Museum” as a permitted use in the Agricultural/Residential zoning district.
Campbell outlined the applicant’s business limitations in the Agricultural/Residential zoning district. She noted
the most closely associated permitted land use in the Agricultural/Residential zoning district is “Park, Cultural
or Natural,” examples of which include the Hillsborough Visitors Center, the Burwell School Historic Site and
Ayr Mount.
When asked, Campbell clarified that a park or cultural resource must be a non-profit or publicly held to qualify
as a “Park, Cultural or Natural” land use based on the definition. Campbell clarified the Hillsborough Historic
District Commission regulates architectural changes, not land use.
Salvi said the town’s zoning categories are messy and need revising. She had no problems with the applicant’s
desire for a gallery/museum, but said she felt uncomfortable changing the Agricultural/Residential zoning
district without a broader plan to address the town’s zoning ordinance.
AGENDA ABSTRACT | 3 of 4
Johnston noted changing the Agricultural/Residential zoning district would affect all land zoned
Agricultural/Residential.
Campbell agreed with Salvi that the town’s zoning ordinance needs addressing, noting it is an old ordinance
that has been updated many times over the years. She said she expects to request budget to address a UDO re-
write in the future, and she expects the Comprehensive Sustainability Plan to recommend updating the town’s
zoning as well to be more sustainable.
Member Frank Casadonte agreed the town’s zoning needs work, but he said zoning cannot be static.
Scott noted some uses are permitted by a special use permit. He asked if the board could recommend allowing
“Gallery/Museum” as a special use on a case-by-case basis. Campbell confirmed that is one option. Campbell
confirmed the special use permit would stay with the land even if the property was sold.
Salvi noted the applicant reported her neighbors are not against the change. Salvi said she would like to see
the neighbors’ support in writing.
Regardless of the neighbors’ support in this case, Johnston noted the larger question is whether
“Gallery/Museum” is an appropriate use in Agricultural/Residential zoning districts. When asked, Campbell
described the amount of Agricultural/Residential land in town. Polly noted there is a fair amount of
Agricultural/Residential land. Campbell said much of the land is concentrated.
Applicant Laura Kilgore answered additional questions on the request.
Salvi asked if Kilgore could make the gallery/museum a non-profit to qualify for the “Park, Cultural or Natural”
land use currently allowed in the Agricultural/Residential zoning district. Kilgore said she would need a for-
profit aspect to her business. Salvi reiterated she was not comfortable changing the zoning district.
Polly noted the “Gallery/Museum” land use seems less intense than some of the uses already allowed in the
Agricultural/Residential zoning district. She said she felt comfortable allowing the change.
The board members discussed whether to recommend adding “Gallery/Museum” as a special use or as a use
allowed by right. Scott said he did not think a special use permit should be needed, agreeing with Polly and
Kilgore that “Gallery/Museum” is a less intense use than some uses allowed by right. Casadonte agreed.
When asked, Campbell said the applicant’s other option is to apply for rezoning her property. She said it was
not clear that there was another zoning district that would be more appropriate.
Member Scott Taylor said he felt comfortable allowing “Gallery/Museum” by right or as a special use.
When asked, Kilgore confirmed she recently had two buildings from the Daniel Boone property relocated to
her property, noting one structure originally belonged to the house.
When asked, Campbell confirmed neighbors do not receive notifications regarding text amendments. Kilgore
reiterated her neighbors know about her application and support it.
There was no further discussion regarding this item.
AGENDA ABSTRACT | 4 of 4
Motion: Schultz moved to recommend the text amendment to the town board as proposed. Casadonte
seconded.
Vote: 9-0.
Financial impacts:
None.
Staff recommendation and comments:
None.
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
applicant Laurel Kilgore to amend the Town of Hillsborough Unified Development
Ordinance as follows:
Amend the Table of Permitted Uses to allow the use ‘gallery/museum’ as permitted by right
in the Agricultural Residential (AR) zoning district.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
The proposed text amendment seeks to allow a use that encourages sustaining existing
historic structures and land, preventing premature development, providing outreach to
desirable business opportunities in the zoning district consistent with Town Vision 2030
and Future Land Use plans.
Adopted by the Town of Hillsborough Board of Commissioners this 13th day of June, 2022.
_____________ _________
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: 20220613-X.X
ORDINANCE
Amending the Unified Development Ordinance of the
Town of Hillsborough
The Hillsborough Board of Commissioners ordains:
The Table of Permitted Uses of the Unified Development Ordinance of the Town of Hillsborough allows the use
‘Gallery/Museum’ by right in the Agricultural Residential zoning district.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT| 1 of 3
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning
Public hearing: Yes
Date of public hearing: April 21, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning & Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend the Zoning Map and Future Land Use plan for the CASA at
Collins Ridge project
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This request is to rezone 4.38 acres from HIC (High Intensity Commercial) and RSU (Residential Special Use) to MF
(Multi-Family) and update the Future Land Use Plan for this parcel from Retail Services to Mixed Residential
Neighborhood to accommodate the new CASA location within the Collins Ridge development. This item was heard
at the April joint public hearing. There were no public comments on the proposed amendments. The Planning
Board recommended adoption at the May meeting 8-1.
Action requested:
Consider adopting the consistency statement that the amendment IS consistent with the Comprehensive Plan and
adopt the ordinance amending the official zoning map and future land use map.
ISSUE OVERVIEW
Background information and issue summary:
The original Collins Ridge development outlined an area for the CASA affordable housing portion of the project that
ended up not being workable for several reasons. In October 2021 the applicant with CASA asked the town board
to modify a condition of the Special Use Permit to allow the CASA project to be shifted to the former Daniel Boone
parcel in order to give enough developable land to the project that was still adjacent and connected to the original
Collins Ridge development. This rezoning and future land use plan amendment request aligns the future proposed
use of the land with the correct zoning and future land use designation.
For clerk’s use
AGENDA ITEM:
5.B
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT| 2 of 3
ZONING: RSU
PIN:
9874104407
ZONING: HIC
PIN:
9874003410
Zoning Map: Future Land Use Map:
FLUP: Mixed Res.
Neighborhood
PIN:
9874104407
FLUP: Retail Services
PIN:
9874003410
Proposed CASA Parcel area:
AGENDA ABSTRACT| 3 of 3
Below are the draft minutes regarding this item from the May 19, 2022 planning board meeting:
Recommendations to town board of public hearing items
A. General Use Rezoning and Future Land Use Plan amendment: 379 Ja Max Drive — To rezone CASA at Collins
Ridge from High Intensity Commercial and Residential Special Use to Multi-Family
Campbell summarized the staff report on Page 36 of the agenda packet. She said the request would rezone
4.38 acres from High Intensity Commercial and Residential Special Use to Multi-Family. She said the rezoning is
necessary to accommodate relocating the required CASA affordable housing section of the Collins Ridge
development.
Jonathan Cooper of developer D.R. Horton explained why the affordable housing portion of the project needed
to be moved, resulting in the rezoning. He explained why CASA’s funding requirements made the originally
approved land unworkable. When asked, he confirmed CASA’s housing model requires building all affordable
housing units in a single group or pod. Cooper confirmed the affordable housing units are required to be
contiguous with the rest of the Collins Ridge development.
The board members discussed the reasons the affordable housing had to be moved. When asked, Cooper
explained the affordable housing funding requirements contain land restrictions to protect residents from
being placed in undesirable or unsafe locations. He summarized the events leading to the rezoning request.
Cooper said the new location is probably the best location that meets the requirements for approval.
When asked, Campbell displayed a map of the development and pointed out the new location. Brad Rhinehalt
of McAdams Engineering described the road network in and around the development, noting the new site is
within walking distance to a grocery store. Campbell confirmed the site is behind Food Lion, noting the area
currently is wooded.
When asked, Cooper agreed to remain after the meeting to discuss affordable housing development with Salvi,
who stated that she disapproves of the outcome and relocation. Taylor said he understands Salvi’s discomfort
with the affordable housing’s segregated location, and Chandler agreed. Taylor added the town ultimately
would benefit from having more affordable housing units.
There were no further questions or comments regarding this item.
Motion: Salvi moved to recommend approving the rezoning to the town board as proposed. Taylor
seconded.
Vote: 8-1. Nays: Chandler.
Financial impacts:
None.
Staff recommendation and comments:
None.
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
DBC54 LLC & SFTEN LLC, subsidiaries of DR Horton to amend the Town of Hillsborough
Official Zoning Map and Future Land Use Map as follows:
Rezone 4.38 acres (a portion of PIN(s) 9874003410 and 9874104407) from HIC (High
Intensity Commercial) and RSU (Residential Special Use) to MF (Multi-Family). Update the
Future Land Use Plan for this parcel from Retail Services to Mixed Residential
Neighborhood.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
The rezoning is consistent with the approved residential zoning and use of the adjacent
parcel and Collins Ridge development. The future land use is consistent with the adjacent
parcel already designated as Mixed Residential Neighborhood.
Adopted by the Town of Hillsborough Board of Commissioners this 13th day of June, 2022.
_____________ _________
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: 20220613-X.X
ORDINANCE
Amending the Zoning Map and Future Land Use Plan Map of the
Town of Hillsborough
The Hillsborough Board of Commissioners ordains:
Section 1. An application has been made for the zoning map and future land use plan amendment of the
property herein.
Section 2. The application has been referred to the Town Planning Board for its recommendation and the
Planning Board has provided the Town board with a written recommendation addressing the
consistency of the proposed rezoning and future land use plan map amendment with the town’s
comprehensive plan and such other matters as the Planning Board deemed appropriate.
Section 3. The Town Board has, prior to acting on the application, adopted a statement describing the
consistency of the proposed rezoning with the Town’s comprehensive plan and explaining why
the action contemplated by the Town Board as reflected herein in reasonable and in the public
interest.
Section 4. The Official Zoning Map of the Town of Hillsborough is hereby amended to rezone 4.38 acres
from High Intensity Commercial (HIC) and Residential Special Use (RSU) to Multi-Family (MF) (OC
PIN(s) 9874003410 and 9874104407). The Future Land Use Map is hereby amended to change
this area noted as Retail Services to Mixed Residential Neighborhood.
Section 5. The legal description of this parcel area is as follows: BEING A PORTION OF THE DANIEL BOONE
RECREATION PARK AND CAMPGROUNDS AS SHOWN ON PLAT BOOK 22, PAGE 170 OF THE
ORANGE COUNTY REGISTRY; ALSO A PORTION OF THE ELIZABETH COLLINS HEIRS PROPERTY AS
SHOWN ON PLAT BOOK 115, PAGE 129 OF THE ORANGE COUNTY REGISTRY.
BEING MORE PARTICULARLY DESCRIBED AS:
COMMENCING AT AN IRON PIPE AT THE SOUTHWEST CORNER OF THE LOT SHOWN ON PLAT
BOOK 36, PAGE 52 OF THE ORANGE COUNTY REGISTRY; THENCE WITH THE SOUTH LINE OF SAID
LOT SOUTH 86°45'57" EAST A DISTANCE OF 455.01 FEET TO AN IRON PIPE, THE SOUTHEAST
CORNER OF SAID LOT; THENCE SOUTH 86°45'57" EAST A DISTANCE OF 59.79 FEET TO AN IRON
PIPE; THENCE SOUTH 86°48'46" EAST A DISTANCE OF 444.38 FEET TO THE POINT OF BEGINNING;
THENCE SOUTH 86°48'46" EAST A DISTANCE OF 367.13 FEET TO AN IRON PIPE IN OLD CHAPEL
HILL ROAD, AS SHOWN ON PLAT BOOK 22, PAGE 170, BEING ALSO THE WEST LINE OF ELIZABETH
COLLINS HEIRS, AS SHOWN ON PLAT BOOK 115, PAGE 129; THENCE WITH SAID WEST LINE
SOUTH 07°22'14" EAST A DISTANCE OF 229.47 FEET TO AN IRON PIPE; THENCE SOUTH 07°22'14"
EAST A DISTANCE OF 31.54 FEET TO A POINT; THENCE NORTH 88°50'46" EAST A DISTANCE OF
166.62 FEET TO A POINT; THENCE WITH A CURVE TO THE RIGHT A RADIUS OF 500.00 FEET, AN
ARC LENGTH OF 42.60 FEET, A CHORD BEARING OF SOUTH 04°50'17" EAST, A CHORD LENGTH OF
42.59 FEET TO A POINT; THENCE SOUTH 88°50'46" WEST A DISTANCE OF 171.64 FEET TO A
POINT; THENCE SOUTH 10°16'03" WEST A DISTANCE OF 169.74 FEET TO A POINT; THENCE SOUTH
52°10'01" WEST A DISTANCE OF 18.10 FEET TO A POINT; THENCE NORTH 90°00'00" WEST A
DISTANCE OF 169.02 FEET TO A POINT; THENCE NORTH 82°36'38" WEST A DISTANCE OF 176.90
FEET TO A POINT; THENCE NORTH 01°09'14" WEST A DISTANCE OF 477.27 FEET TO THE POINT OF
BEGINNING; CONTAINING 190,701 SQUARE FEET OR 4.38 ACRES.
Section 6. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 7. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT| 1 of 4
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning
Public hearing: Yes
Date of public hearing: April 21, 2022
PRESENTER/INFORMATION CONTACT
Shannan Campbell, Planning & Economic Development Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend the Zoning Map and Future Land Use plan for 1700 N.C. 86
South
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This request is to rezone approximately 15.38 acres PIN 9874429362 at 1700 N.C. 86 South from Limited Office (LO) to
Multi-family (MF) and to update the Future Land Use Map from Retail Services to Mixed Residential Neighborhood.
This item was heard at the April joint public hearing. There were no public comments on the proposed amendments.
The Planning Board recommended adoption at the May meeting 8-1.
Action requested:
Consider adopting the consistency statement that the amendment IS consistent with the Comprehensive Plan and
adopt the ordinance amending the official zoning map and future land use map.
ISSUE OVERVIEW
Background information and issue summary:
None. This is a request for a general use rezoning of a vacant parcel that is already within the town’s jurisdiction. A map
of the current zoning and surrounding zoning districts is attached on the following page with the subject parcel outlined
in blue.
For clerk’s use
AGENDA ITEM:
5.C
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT| 2 of 4
AGENDA ABSTRACT| 3 of 4
Below are the draft minutes regarding this item from the May 19, 2022 Planning Board meeting:
Recommendations to town board of public hearing items
B. General Use Rezoning and Future Land Use Plan amendment: 1700 N.C. 86 South — To rezone the Owl’s Wood
Development from Limited Office to Multi-Family
Campbell summarized the staff report, noting the parcel’s size and location. She noted the property currently is
zoned Limited Office and the requested zoning is Multi-Family. Campbell noted this is a General Use Rezoning
process and said if the rezoning is approved, any use allowed by right in the Multi-Family zoning district would be
approved. She indicated that both the allowed uses for LO and MF were in the packet.
Salvi noted the town has limited water and sewer capacity. Campbell confirmed the project falls within the town’s
southern basin, which has water and sewer capacity remaining. Campbell distributed copies of water and sewer
projections for the project, noting the board members should be aware of how the project might impact the town’s
water and sewer capacity, however this board is specifically focused on land use and planning issues.
Chandler said the land around the parcel could be further developed in the future. Campbell agreed and described
the land uses around the parcel, which she said are varied.
Salvi said she thought the rezoning request was premature, saying the applicants do not know what they want to
do on the site. Scott noted the applicant does not have to submit plans under a general use rezoning process, and
Campbell confirmed the applicant is not allowed to submit plans because the plans are not legally binding.
Applicant Brian Wise of Fall Line Development briefly summarized his multi-family residential development plans.
He noted the topographical challenges that have made the property unattractive to commercial developers for the
past 20 years.
When asked, Campbell displayed an aerial picture of the property. The board members discussed the property’s
stream buffer and the northwestern corner, where Campbell said the town has discussed exploring a roundabout.
Taylor said he supports the rezoning, noting that developed land brings in tax revenue while vacant land does not.
He said more multi-family residential housing could help lower-income workers live closer to jobs in town.
Salvi said affordable housing units are not guaranteed. Wise said the development would be market-rate units, but
added he is willing to include some affordable housing units.
When asked, Campbell described the property’s current Limited Office zoning district. She said this parcel might be
the only land still zoned Limited Office. She indicated that it is not a widely used zoning district.
Salvi expressed concern about building multi-family housing at a busy intersection, noting it might not be a good
place for children to play outside.
Polly said she was leaning toward supporting the rezoning because of the need for more housing in the area and
the lack of interest in commercially developing the property. She said the Limited Office zoning district seems like a
leftover zoning district. She said she did not think a multi-family development would stand out in the area given the
varied uses around the property. Polly said she felt it would be appropriate to rezone the land to Multi-Family.
AGENDA ABSTRACT| 4 of 4
Schultz agreed with Salvi that the parcel might be a busy location for children. When asked, Campbell confirmed
the developer would be required to build sidewalks when the project came in for site plan review down the line.
The board members discussed the project’s potential impact on the town’s remaining water and sewer capacity.
Casadonte noted the Planning Board does not allocate water and sewer capacity. Scott and Casadonte agreed it
would be up to the developer to obtain the appropriate water and sewer allocation before building.
Salvi said the potential for a roundabout near the property made her worry more about busy traffic in the area.
Campbell and Casadonte said a roundabout would help calm traffic. Scott noted any turn lanes or driveways into
the property would need approval from the North Carolina Department of Transportation.
Campbell said such details are hammered out during the site plan process. She said tonight’s decision is about
whether the Multi-Family zoning district is an appropriate zoning district for this property.
Salvi noted paying for water and sewer system upgrades might require the town to issue a municipal bond in the
future.
Chandler expressed concern about the remaining water and sewer capacity, noting the Planning Board already had
approved reducing the amount of space between houses and allowing up to 20 units in a multi-family
development.
Board member Sherra Lawrence said she was concerned the conversation was moving toward stopping all
development in town. Campbell said that would require a legal moratorium on development, adding the town is
not there yet and there is a legal process that would need to be pursued to do that. Campbell said utilizes director
Marie Strandwitz could give the board members more information on the town’s remaining water and sewer
capacity. Campbell confirmed the town still has remaining water and sewer capacity to allocate on a first-come,
first-served basis. She said tonight’s decision is whether a multi-family zoning district is an appropriate land use for
the property.
Chandler said apartments on this property might be more appropriate than office buildings, given that a senior
apartment complex is on the adjoining property.
There was no further discussion about this item.
Motion: Casadonte moved to recommend approving the rezoning to the town board as proposed. Schultz
seconded.
Vote: 8-1. Nays: Salvi.
Financial impacts:
None.
Staff recommendation and comments:
None.
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
Fall Line Development, Inc c/o Brian Wise on behalf of Owl’s Wood Development LLC to
amend the Town of Hillsborough Official Zoning Map and Future Land Use Map as follows:
Rezone 15.38+/- acres PIN 9874429362 at 1700 NC 86S from Limited Office (LO) to Multi-
family (MF). Update the Future Land Use Map from Retail Services to Mixed Residential
Neighborhood.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
The rezoning is consistent with the Vision 2030 plan as it provides increased and diverse
housing options and supports future connectivity and connectedness in this area of town.
Adopted by the Town of Hillsborough Board of Commissioners this 13th day of June, 2022.
_____________ _________
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: 20220613-X.X
ORDINANCE
Amending the Zoning Map and Future Land Use Plan Map of the
Town of Hillsborough
The Hillsborough Board of Commissioners ordains:
Section 1. An application has been made for the zoning map and future land use plan amendment of the
property herein.
Section 2. The application has been referred to the town Planning Board for its recommendation and the
Planning Board has provided the town board with a written recommendation addressing the
consistency of the proposed rezoning and future land use plan map amendment with the town’s
comprehensive plan and such other matters as the Planning Board deemed appropriate.
Section 3. The town board has, prior to acting on the application, adopted a statement describing the
consistency of the proposed rezoning with the town’s comprehensive plan and explaining why
the action contemplated by the town board as reflected herein in reasonable and in the public
interest.
Section 4. The Official Zoning Map of the Town of Hillsborough is hereby amended to rezone 15.38+/- acres
PIN 9874429362 at 1700 NC 86S from Limited Office (LO) to Multi-family (MF). The Future Land
Use Map is amended from Retail Services to Mixed Residential Neighborhood.
Section 5. The legal description of this parcel area is as follows: BEING all of that tract or parcel of land
labeled as LOT C Remainder consisting of 15.38 acres, more or less, as shown on that certain plat
recorded in Plat Book 106, Page 28, Orange County Registry, which is also know as Orange
County POIN 9874429362.
The above-described property is also described as:
BEING all of that certain tract of parcel of land known as Lot C according to plat of survey titled
“PROPERTY SURVEYED FOR OWL’S WOODS DEVELOPMENT, LLC”, dated December 11, 1998 by
Callemny-Parker, Inc., which plat is recorded in Plat Book 82, at Page 104 of the Orange County
Registry.
LESS AND EXCEPT that certain tract or parcel of land known as LOT C-1 according to final plat
titled “RECOMBINATION SURVEY FOR OWL’S WOODS DEVELOPMENT, LLC”, dated Sept. 4, 2009, by
Summit Consulting-Engineering, Architecture and Surveying, PLLC, which plat is recorded in Plat
Book 106, at Page 28 of the Orange County Registry.
Section 6. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 7. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Planning/Public Space
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Stephanie Trueblood, Public Space Manager
Shannan Campbell, Planning & Econ. Dev. Manager
ITEM TO BE CONSIDERED
Subject: Petition to relocate/remove a public bench at 122 S. Churton Street
Attachments:
Petition letter document
Brief summary:
A handful of downtown business owners have requested that a bench near 122 S. Churton Street be removed.
Action requested:
Remove the bench, Remove the bench with conditions, deny removal of the bench.
ISSUE OVERVIEW
Background information and issue summary:
In recent months Hillsborough has seen an increased number of transient persons downtown. When staff learns of
a new member of the transient population staff coordinates with partners at OC Housing & Community
Development and OC Street Outreach, Harm Reduction and Deflection Program (SOHRAD) representatives so that
they can get them connected with local resources for food, shelter, and healthcare. Some downtown business
owners have had negative experiences with members of the transient population in the past.
Financial impacts:
None.
Staff recommendation and comments:
The bench is not bolted down and can be easily relocated if staff is directed by the town board to do so. Staff is
unsure that relocating the bench will solve the problem that the business community is facing in navigating the
presence of transient persons in the community. Removal of the bench will take away the pedestrian amenity of a
resting option from the general public in this area.
For clerk’s use
AGENDA ITEM:
5.D
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Administration
Public hearing: Yes
Date of public hearing: May 23, 2022
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: FY2022-23 Annual Budget and Financial Plan
Attachments:
1.FY2022-23 Budget Ordinance
2.Capital Project Ordinances and Ordinance Amendments (per FY23 budget)
3.Fees & Charges Schedule
4.Financial Summary – General Fund
5.Financial Summary – Water & Sewer Fund
6.Financial Summary – Stormwater Fund
7.Crosswalk: Recommended to Adopted
8.Water & Sewer Fund Rates: Key Points for FY23 Budget
9.Water & Sewer Fund: Financial & Rate Information (FY22)
Brief summary:
The budget has been updated to include the items discussed at the budget workshop on May 23. The budget has
been further updated to reflect updated cost estimates and other adjustments as needed. Changes of note are
attached.
To assist the board with final review of the Water and Sewer Fund’s FY23 budget, two documents have been
included in the packet (Key Points and Financial & Rate Information). These provide background and insight into
the various considerations that drive the recommended Water & Sewer budget as well as the rates needed to
support the operations.
Action requested:
Adopt the FY2022-23 budget.
ISSUE OVERVIEW
Background information and issue summary:
The budget was presented on May 9, with the public hearing and budget workshop held on May 23.
Financial impacts:
As indicated in the financial summaries and budget changes attachments.
For clerk’s use
AGENDA ITEM:
5.E
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 2 of 2
Staff recommendation and comments:
Adopt the FY2022-23 budget.
BUDGET ORDINANCE
FISCAL YEAR 2022‐23 BUDGET ORDINANCE
TOWN OF HILLSBOROUGH
Be it ordained by the Board of Commissioners of
the Town of Hillsborough, North Carolina:
SECTION I. GENERAL FUND:
It is estimated that the following revenues will be
available in the General Fund for the fiscal year
beginning July 1, 2022 and ending June 30, 2023:
Current & Prior Year Property Taxes $ 9,093,700
Local Option Sales Tax 2,474,060
Licenses, Permits and Fees 136,000
Intergovernmental Revenue 1,345,500
Other 115,966
Investment Earnings 1,000
Transfers 0
Debt Issuance Proceeds 0
Fund Balance Appropriation 725,637
$ 13,891,863
The following amounts are hereby appropriated in
the General Fund for the operation of the Town
Government and its activities for the fiscal year
beginning July 1, 2022 and ending June 30, 2023 in
accordance with the Chart of Accounts heretofore
established for the Town of Hillsborough:
Governing Body $ 159,935
Administration 875,622
Accounting 368,685
Planning 1,315,886
Public Space 1,206,076
Facility Management 371,227
Safety & Risk Management 101,548
Information Services 452,645
Police 4,089,281
Fire Protection 1,678,286
Fleet Maintenance 459,840
Streets 1,132,916
Solid Waste 769,914
Cemetery 5,350
Special Appropriations 604,652
Contingency 300,000
$13,891,863
SECTION II. WATER & SEWER FUND:
It is estimated that the following revenues will be
available in the Water and Sewer Fund for the fiscal
year beginning July 1, 2022 and ending June 30, 2023:
Licenses, Permits, and Fees $11,028,500
Other 10,000
Investment Earnings 0
Transfers 0
Retained Earnings Appropriated 460,666
$11,499,166
The following amounts are hereby appropriated in
the Water and Sewer Fund for the operation of the
water and sewer utilities for the fiscal year beginning
July 1, 2022, and ending June 30, 2023 in accordance
with the Chart of Accounts heretofore established
for the Town of Hillsborough:
Administration of Enterprise $ 2,682,500
Utilities Administration 579,065
Billing & Collections 849,105
Water Treatment Plant 1,210,072
West Fork Eno Reservoir 892,400
Water Distribution 1,350,832
Wastewater Collection 1,195,894
Wastewater Treatment Plant 2,339,298
Contingency 400,000
$11,499,166
SECTION III. STORMWATER FUND:
It is estimated that the following revenues will be
available in the Stormwater Fund for the fiscal year
beginning July 1, 2022 and ending June 30, 2023:
Licenses, Permits, and Fees $ 697,535
Retained Earnings Appropriated 70,248
$ 767,783
The following amounts are hereby appropriated in
the Stormwater Fund for the operation of the
stormwater utilities for the fiscal year beginning July
1, 2022, and ending June 30, 2023 in accordance with
the Chart of Accounts heretofore established for the
Town of Hillsborough:
Stormwater $ 767,783
$ 767,783
SECTION IV. SPECIAL ASSESSMENT DISTRICT:
Revenues totaling $604,050 are hereby approved for
the following line‐items:
Special Assessment Taxes Collected $ 604,050
$ 604,050
A total of $604,050 is hereby authorized to be
expended from Special Assessment District:
Payments ‐ Regions Bank $ 604,050
$ 604,050
SECTION V. TAX RATE:
There is hereby levied a tax of $0.587 per one
hundred dollars ($100) valuation of property as
listed for taxes as of January 1, 2022, for the purpose
of raising the revenue listed as “Property Taxes” in
the General Fund in Section I of the ordinance.
This tax rate is based on an estimated total valuation
of real and personal property (excluding motor
vehicles) for the purposes of taxation of
$1,441,894,000 and an estimated rate of collection
of 97.00% and an estimated total valuation of motor
vehicles of $91,050,000 and an estimated rate of
collection of 97.00%.
SECTION VI. FEES, RATES AND CHARGES:
There is hereby maintained a Fees, Rates and
Charges Schedule for the purpose of raising revenue
listed in the General Fund, Water & Sewer Fund, and
Stormwater Fund, Sections I, II & III of this ordinance.
See the Fees, Rates and Charges Schedule for a
detailed listing.
SECTION VII. RECYCLING:
Orange County is hereby authorized to collect and
administer a fee established for the purpose of
providing recycling services within the Town limits.
SECTION VIII. BUDGET ORDINANCE:
Copies of this Budget Ordinance shall be filed with
the finance officer, budget officer and the clerk of
the governing board of this town.
Adopted this 13th day of June, 2022.
NORTH CAROLINA
ORANGE COUNTY
I, Sarah Kimrey, Town Clerk, hereby certify that the
foregoing is a true and accurate copy of the 2022‐23
Budget Ordinance which will be recorded in the
Town of Hillsborough Minute Book.
IN WITNESS WHEREOF, I have hereunto set my hand
and have caused the official corporate seal of said
Town to be affixed, this the 13th day of June, 2022.
___________________________
Jenn Weaver, Mayor
___________________________
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
SOUTH CHURTON STREET IMPROVEMENTS
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the South Churton Street
Improvements.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
South Churton Street Improvements $ 50,000
TOTAL $ 50,000
Section 4: The following amounts are appropriated for this project:
South Churton Street Improvements $ 50,000
TOTAL $ 50,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
GREENWAY SOUTH SYSTEM
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the Greenway South System.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
Greenway South System $ 150,000
TOTAL $ 150,000
Section 4: The following amounts are appropriated for this project:
Greenway South System $ 150,000
TOTAL $ 150,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
CATES CREEK SKATE PARK
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the Cates Creek Skate Park.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
Cates Creek Skate Park $ 20,000
TOTAL $ 20,000
Section 4: The following amounts are appropriated for this project:
Cates Creek Skate Park $ 20,000
TOTAL $ 20,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Capital Project Amendment
NC-86 Facility Renovation
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
NC-86 Facility
Renovation
$2,225,982 $100,000 $2,325,982
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
NC-86 Facility
Renovation
$2,225,982 $100,000 $2,325,982
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Capital Project Amendment
Connectivity
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
Connectivity $72,500 $20,000 $92,500
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
Connectivity $72,500 $20,000 $92,500
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of June in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
ENO RIVER INTERCEPTORS
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the Eno River Interceptors.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
Eno River Interceptors $ 750,000
TOTAL $ 750,000
Section 4: The following amounts are appropriated for this project:
Eno River Interceptors $ 750,000
TOTAL $ 750,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159-13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
OWASA BOOSTER PUMP STATION
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the OWASA Booster Pump
Station.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
OWASA Booster Pump Station $ 90,000
TOTAL $ 90,000
Section 4: The following amounts are appropriated for this project:
OWASA Booster Pump Station $ 90,000
TOTAL $ 90,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159-13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE
US-70 BUSINESS WATER MAIN IMPROVEMENTS
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
adopted:
Section 1: This ordinance is a capital project ordinance authorizing the US-70 Business Water Main
Improvements.
Section 2: The officers of this government unit are hereby directed to proceed with this capital
project ordinance within the terms of the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
US-70 Business Water Main Improvements $ 30,000
TOTAL $ 30,000
Section 4: The following amounts are appropriated for this project:
US-70 Business Water Main Improvements $ 30,000
TOTAL $ 30,000
Section 5: This ordinance shall be amended in any manner to add additional appropriations,
modify or eliminate existing capital projects, and/or add new capital project, so long as
it continues to fulfill the requirements of G.S. 159-13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE - AMENDMENT
RIVER PUMP STATION
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
amended:
Section 1: Revenues anticipated to be available to the town to complete the project are hereby
amended as follows:
Current
Budget
+/-
Amended
Budget
River Pump Station
$433,800
$3,015,000
$3,448,800
Section 2: Amounts appropriated for the capital project are hereby amended as follows:
Current
Budget
+/-
Amended
Budget
River Pump Station
$433,800
$3,015,000
$3,448,800
Section 3: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE ‐ AMENDMENT
GOVERNOR BURKE RD WATER MAIN REPLACEMENT
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
amended:
Section 1: Revenues anticipated to be available to the town to complete the project are hereby
amended as follows:
Current
Budget
+/‐
Amended
Budget
Governor Burke Rd Water Main
Replacement
$30,000
$200,000
$230,000
Section 2: Amounts appropriated for the capital project are hereby amended as follows:
Current
Budget
+/‐
Amended
Budget
Governor Burke Rd Water Main
Replacement
$30,000
$200,000
$230,000
Section 3: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Capital Project Amendment
Fire Station
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
Fire Station $75,000 $150,000 $225,000
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
Fire Station $75,000 $150,000 $225,000
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
_________ day of __________ in 20 __________.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Capital Project Amendment
Fiber Loop
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
Fiber Loop $300,000 $50,000 $350,000
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
Fiber Loop $300,000 $50,000 $350,000
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
_________ day of __________ in 20 __________.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
GRANT PROJECT ORDINANCE
AMERICAN RESCUE PLAN – CLARIFIER COATINGS
BE IT ORDAINED by the Board of Commissioners of the Town of Hillsborough, North Carolina, that,
pursuant to N.C.G.S. 159‐13.2, the following grant project ordinance is hereby adopted:
Section 1: The project authorized by this ordinance is to re‐coat the clarifiers at the wastewater
treatment plant.
Section 2: The officers of this governmental unit are hereby directed to proceed with this grant
project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
American Rescue Plan $190,000
TOTAL $190,000
Section 4: The following amounts are available for expenditure for the project:
Clarifier Coatings $190,000
TOTAL $190,000
Section 5: This ordinance shall be amended in any manner so long as it continues to fulfill the
requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
GRANT PROJECT ORDINANCE
AMERICAN RESCUE PLAN – GALVANIZED WATER MAIN REPLACEMENT
BE IT ORDAINED by the Board of Commissioners of the Town of Hillsborough, North Carolina, that,
pursuant to N.C.G.S. 159‐13.2, the following grant project ordinance is hereby adopted:
Section 1: The project authorized by this ordinance is to replace and upsize galvanized water
mains.
Section 2: The officers of this governmental unit are hereby directed to proceed with this grant
project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
American Rescue Plan $60,000
TOTAL $60,000
Section 4: The following amounts are available for expenditure for the project:
Galvanized Water Main Replacement $60,000
TOTAL $60,000
Section 5: This ordinance shall be amended in any manner so long as it continues to fulfill the
requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
GRANT PROJECT ORDINANCE
AMERICAN RESCUE PLAN – LAWNDALE BASIN REHABILITATION
BE IT ORDAINED by the Board of Commissioners of the Town of Hillsborough, North Carolina, that,
pursuant to N.C.G.S. 159‐13.2, the following grant project ordinance is hereby adopted:
Section 1: The project authorized by this ordinance is to rehabilitate the Lawndale sewer basin.
Section 2: The officers of this governmental unit are hereby directed to proceed with this grant
project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
American Rescue Plan $935,000
TOTAL $935,000
Section 4: The following amounts are available for expenditure for the project:
Lawndale Basin Rehabilitation $935,000
TOTAL $935,000
Section 5: This ordinance shall be amended in any manner so long as it continues to fulfill the
requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
GRANT PROJECT ORDINANCE
AMERICAN RESCUE PLAN – HYDRANT AND VALVE PROJECT
BE IT ORDAINED by the Board of Commissioners of the Town of Hillsborough, North Carolina, that,
pursuant to N.C.G.S. 159‐13.2, the following grant project ordinance is hereby adopted:
Section 1: The project authorized by this ordinance is to replace fire hydrants.
Section 2: The officers of this governmental unit are hereby directed to proceed with this grant
project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
American Rescue Plan $200,000
TOTAL $200,000
Section 4: The following amounts are available for expenditure for the project:
Hydrant and Valve Project $200,000
TOTAL $200,000
Section 5: This ordinance shall be amended in any manner so long as it continues to fulfill the
requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
TOWN OF HILLSBOROUGH
GRANT PROJECT ORDINANCE
AMERICAN RESCUE PLAN – MCADAMS ROAD WATER MAIN REPLACEMENT
BE IT ORDAINED by the Board of Commissioners of the Town of Hillsborough, North Carolina, that,
pursuant to N.C.G.S. 159‐13.2, the following grant project ordinance is hereby adopted:
Section 1: The project authorized by this ordinance is to replace the water main along McAdams
Road.
Section 2: The officers of this governmental unit are hereby directed to proceed with this grant
project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project:
American Rescue Plan $350,000
TOTAL $350,000
Section 4: The following amounts are available for expenditure for the project:
McAdams Road Water Main Replacement $350,000
TOTAL $350,000
Section 5: This ordinance shall be amended in any manner so long as it continues to fulfill the
requirements of G.S. 159‐13.2 and other applicable laws.
Section 6: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of June, 2022.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
Water & Sewer Rates – Key Points for FY23 Budget
• Some of the capital projects included in the FY23 Recommended Budget are funded through grants and ARPA, but
we won’t have clarity on grant status until later this summer. For example, the budget assumes that we’ll be
receiving a BRIC grant for River Pump Station and not one for the OWASA booster pump station.
• We do not have final, audited FY21 figures. The rate increases projected last fiscal year for FY23 were 4.5% and 3%.
The recommended budget this year includes rate increase of 4.5% and 2%. In the absence of audited figures, we’re
essentially continuing what we had projected last year.
• We were unable to calculate key financial metrics/revenue covenant this year due to the lack of an audit. We will
need to revisit the budget after the audit is complete and recommend budget adjustments. The only thing that the
board cannot change after the budget has been adopted is the tax rate.
• Despite rate increases, we are still projecting deficits in all three years (FY23 – FY25).
• We’re planning to make significant use of system development fees in the upcoming years.
• The recommended budget decreases the monthly minimum for water and sewer, which results in a net decrease in
price for those using the minimum, despite the rate increase.
1
Water & Sewer Fund Budget
Financial & Rate Information
To Assist the Board with FY22 Budget Deliberations
The purpose of this document is to provide additional information to the board to assist in final review of the FY22-24
Budget and Financial Plan for the Water & Sewer Fund.
• As a reminder, the town manager recommends engaging consultants with experience in water and sewer to help build
a capital financing plan in FY22. Facing so many expensive capital and operational challenges makes it important to
determine how best to plan and pay for these needs. Utilizing the services of experts who regularly work with water
and sewer systems and understand the available infrastructure funding programs should help avoid missed
opportunities and mistakes and make the best use of the town’s available resources. Therefore, many of the more
costly capital expenses included in the proposed FY22-24 plan will be on “pause” until the capital financing plan is
completed. It’s important to note that this “pause” cannot be too long as the as the collection system modeling
shows an existing concern today with surcharging during wet weather! Thus, of work must begin as soon as possible
on the high priority projects, especially before the addition of several committed projects start development. Delaying
too long puts the town at risk for sanitary sewer overflows during wet weather events.
• The town follows industry standard metrics as a guide in making finance decisions, such as budget development and
rate setting. These are also used by the LGC, bond rating agencies, and bond buyers when considering approving a
unit’s application to issue or purchase their debt. These metrics are usually shared annually with the town board and
Water and Sewer Advisory Committee to monitor where we stand. While the town is strong in most of these areas,
there are clear weaknesses in some and room from improvement in most. Examples of industry standard metrics to
evaluate water and sewer system are listed below. Additional information on these metrics is found later in this
document.
o Operating revenues over operating expenses
o Debt service coverage ratio
o Quick ratio (liquidity)
o Days of cash on hand
o Operating ratio that includes depreciation
o Debt to equity ratio
o Asset depreciation
o Receivables ratio
o Cashflow from operating activities
o Avg. annual capital outlays relative to assets o Avg. annual capital outlays relative to operating revenues
• Surpluses can be easily depleted by future needs, especially those related to capital, maintenance, and depreciation.
The town needs to spend about $20 million over the next few years on major capital projects, plus fund a backlog of
deferred maintenance projects, and there are other high priority needs are not included for funding in the FY22-24
plan that need to be addressed. There are more needs that will occur beyond this three-year window. Whatever
surpluses the fund has are not nearly sufficient to cover those costs. The additional operating revenues needed to
cover these future debt payments will be substantial.
• Relying on savings, one-time or non-recurring revenue sources such as System Development Fees or grants to help
cover operating expenses is dangerous or poor fiscal management. This must be avoided and only done for short
periods of time such as an emergency. Using one-time revenues like grants and System Development Fees should be
used to pay for capital projects. Using these sources to pay cash for capital projects avoids/reducing debt payments
and provides relief to the overall budget by reducing annual expenses. Thereby, this also relieves pressure on rates.
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• The town has recently had outside financial experts review our fiscal management and condition as part of the Series
2018 and 2020 Revenue Bonds. This was done through the Local Government Commission that is a division of State
Treasurer’s Office, Davenport & Company, Willdan Financial Services, as well as the bond rating process in 2018.
Willdan also reviewed the town’s budget and financial condition again in 2019. As mentioned earlier, we will be going
through another similar and intensive round of review over the next year to develop a financial capital plan to address
the significant water and wastewater collection system needs identified by the utilities director.
Financial Benchmarks
Each year the UNC School of Government and Environmental Finance Center publish dashboards for each local
government water and sewer system in North Carolina. The information below was published early in 2021 but comes
from each unit’s June 30, 2020 (FY20) Comprehensive Annual Financial Report. The water and sewer fund is doing well,
but there are a few areas of weakness, such as the frequently mentioned fact that we are underfunding depreciation (i.e.,
not spending enough to maintain and replace system assets), the debt level is high, receivables needs improvement, and
our operating ratio including depreciation is into the “green” area, but not too far.
It’s important to note that a freeze was put on many expenses in the last half of FY20 and FY21, such as delaying capital
spending, not filling vacant positions or new ones that were approved in the budget. Therefore, this will make many
metrics look more favorable than they are. Expense levels and surpluses will likely also look artificially positive in the FY20
and upcoming FY21 reports. So, it’s important to take this information “with a grain of salt.” While the table below lists
water, the financial metrics represent the entire water and sewer fund.
3
Hillsborough’s FY20 operating ratio was 1.34 (including depreciation) and is solid. Very healthy systems exceed 2.0.
Only 51% of North Carolina systems meet the break-even threshold of 1.0 when depreciation is included. Even more
concerning is that only 19% of systems in N.C. have an operating ratio of above 1.2 when deprecation is taken into
consideration. Thus, an alarming number of North Carolina water/sewer systems are in distress.
Debt service coverage ratio is 2.2. Bond rating agency Fitch classified coverage ratio into three categories:
• Stronger: 2.5X or greater
• Mid-range: 2.0X
• Weaker: 1.5X
Hillsborough is rated as a mid-range AA-rated unit. That means we didn’t just barely get into the AA rating, nor are we
just one step away from AAA. Thus, being at or above 2.0 for total debt service coverage ratio is where we should be.
Again, remember that many expenses were frozen in FY20 and FY21 that may be making this number look better than
it really is. The table below show projected coverage ratios for the FY22-24 period. Keep in mind there are still
significant unfunded needs that will put further pressure on the budget and the fund’s financial metric.
Debt Service Coverage
Total Debt
FY21
Estimate FY22 FY23 FY24
Ratio 2.55 1.67 1.96 2.02
Days of Cash on Hand (at 660). This is also in line with where we should be as a mid-grade AA rated unit. While this
may seem high, with the needle pegged at the end on the dashboard below, here is some info from Fitch regarding
median levels of reserves:
• AAA rated – 692 days
• AA rated – 572
• A rated – 311
A rated is not considered that strong. As a mid-level AA, we should be about half-way between AA and AAA. Leaning
closer to the AAA level we appear to be above average for our rating, which is where we want to be. Ideally, we’d be
a high AA. Again, our numbers may also appear artificially high due to the spending freezes and we know we’ll likely
be spending significant cash from System Development Fees, possibly some savings, and other sources to address the
significant capital and maintenance needs identified by the utilities director. More outside guidance on why reserves
are important. https://www.raftelis.com/insight/cash-reserves-can-help-utility/
Proposed Rate Increase Connection with Benchmarks
The fund appears to be in line with where it should be in areas like operating and debt coverage ratios, days of cash on
hand, but clearly behind in depreciation (amount of money spent on asset maintenance), and there are clearly significant
unfunded needs not taken into account in these future calculations. This supports the recommendation to increase
revenues via a rate increase. Again, part of the financial plan will likely include spending large amounts from the capital
reserve funds. Bond rating agencies and prospective bond buyers look at a key factor called “governance” which relates
to the unit’s and governing board’s willingness to manage their finances and follow through on financial plans - this
includes raising rates. The financial plan submitted for the Series 2018 Revenue Bonds projected the town would raise
rates five percent per year for three years. The first-year increase was higher than this (at 9.25% for water and 7.5% for
sewer), as recommended by the WSAC and adopted by the town board. The second-year increases were slightly less at
5%. There was no third year increase due to COVID-19. Thus, the town is still short of following through on what it planned
to do to fund the Series 2018 and 2020 bonds. While pausing the year three increases will likely be understandable, it’s
4
important we follow through in a way that can be justified when questioned about these decisions moving forward,
especially since the town will likely be pursuing revenue bond issuances soon.
Out-of-town rates
• Out-of-town rates are very high. A strategy should be developed regarding how to address the issue.
• It’s complicated as there are several competing factors that must be considered.
o Many developers and subsequently the citizens living in these developments over the years chose to not request
annexation to avoid paying taxes. Other developments are adjacent and considered part of town but not in the
town limits. Many of these residents live far closer to the core of town than many in-town residents, thus use
and benefit from municipal services like roads, parks, and police protection without having to pay property taxes.
There are other town services they indirectly benefit from as well. Charging high rates to out-of-town customers
has been cited over the years as a way to recoup some of those costs incurred by town. Additionally,
approximately 50% of our infrastructure is in out of town areas, causing more travel by staff, more pumping
stations to get water out to them and wastewater back to our treatment plant.
Annexation in some of these cases is a way to address this inequity. Residents then benefit from lower water and
sewer rates, also no longer pay the fire district tax, may receive town solid waste collection services if in a single-
family residence, possibly street, stormwater, and streetlight maintenance. Several analyses have been done that
showed that in the past some neighborhoods would see their overall costs reduced, such as Wildwood. Other
neighborhoods that have very high home values, such as Churton Grove was found to be far less expensive to
remain outside the town limits. Town staff occasionally has discussions with neighborhoods that approach the
town interested in getting annexed to gain municipal services and lower water/sewer rates, but no area has yet
to request annexation. The change in annexation statutes makes this more difficult now as it requires a major
vote of the residents. Having developments that already have sewer and already adjacent to the town limits
annexed into town would address the high out-of-town rate issues for a significant number of residents, such as
Wildwood, The Heritage Apartments, Cedar Creek Condos, and others.
o Many out-of-town customers are “water only.” Thus, they are not having to pay for the more expensive sewer
cost. While still expensive, this does limit the cost burden compared to out-of-town residents that have both
services.
o Options for future rate increases: consider lower rate increases for out-of-town customers. One reason for
considering these options is the cost impact when rates increase is almost twice that of in-town customers. And,
the amounts of those bills are already extremely high for out of town customers.
Hypothetically, if in-town rates increased 4.0% in a year, the out-of-town rate could be set at 2.0%. This means
the cost impact would be roughly the same in dollars as in-town residents.
Another related option would be to consider not raising out-of-town rates for a year or period and only raising
the in-town rates if/when additional revenue is needed.
Either of the two options above or a combination over time would have the effect of lowering the out-of-town
multiplier from the current 195% (or almost double over in-town rates) and mitigating future financial impacts
on the out of town customers. Rate setting and structure is a major policy decision for all governing boards,
as well as the Water & Sewer Advisory Committee. This can become a complicated and time-consuming
debate or small simple changes can easily be made to make improvements in this area.
5
Minimum Usage
The town board has received emails from customers over the past two weeks regarding concerns about the town’s
minimum usage. More specifically, those customers often use less than the minimum charge for 2,500 gallons and object
to paying for water or sewer service they do not use.
Water & sewer utilities charge either using a base rate or volumetric approach. The base charge approach means
customers get charged a flat amount each month for those fixed costs that still must be paid for even if the customer
doesn’t use any water or sewer. This includes costs for making the water and sewer service available, such as debt
payments on the treatment plants or other system improvements. The calculations are complex and are usually generated
after an analysis by consultants with expertise in this area. Thus, the customer is charged the base rate plus the actual
water/sewer they used. Overall, this is the most equitable way to charge for water and sewer. This is the approach the
City of Durham and OWASA use.
The volumetric approach is where a unit sets a minimum usage instead of a base rate to capture these fixed costs that all
customers need to help pay for. Of course, the level of the base rate is important since it can result in certain usage groups
being over or undercharged. For instance, if the minimum charge was 500 gallons per month, then customers using small
amounts of water would not be paying their fair share. If the base rate was 5,000 gallons per month the opposite would
be true and low volume users would be subsidizing higher volume users.
Using the analogy of paying for a car, just because one doesn’t drive the car much, they still pay the same price for its
purchase, tags, title, registration, insurance, and maintenance. One still needs gas or electricity, yet this amount may vary
with how much the car is used. This is like our rates - everybody pays for the production, conveyance and treatment of
water, an essential need. The water and sewer fund still needs employees to operate the systems, equipment, and
vehicles. There are regulatory requirements to meet and maintenance needs regardless if one gallon of water or 580
million gallons is produced per year.
In North Carolina 54% of water systems use the same approach as Hillsborough, the other 46% use Durham and OWASA’s
approach, so the approaches are split about evenly. Each approach has pros and cons. Hillsborough’s minimum usage was
3,000 per month. A four-year process recommended by the Town’s Water & Sewer Advisory Committee to lower it to
2,500 was completed in 2016. The most typical minimum monthly usage amounts by utility systems are 2,000 and 3,000
per month, thus Hillsborough’s is in the middle. There’s more detail at the town’s website at this
link: https://assets.hillsboroughnc.gov/media/documents/public/understanding-the-minimum-usage-charge.pdf
If the board and/or WSAC is interested in considering a further change to the current minimum rate there are several
options. Lowering the minimum rate significantly (such as decreasing it another 500 gallons, as was completed a few years
ago) or making the bigger transition to a base charge has significant financial implications in terms of lost revenue. Thus,
before making a major change the town board would want to ask the Water & Sewer Advisory Committee to look further
into this matter and generate options. The town would likely need to hire a consultant to assist with this task, especially
if changing to a base rate is considered.
A less expensive, simpler, and possibly more expedient option would be to consider lowering the minimum rate by 100
gallons per year until reaching the 2,000 gallon per month level, which is the most common standard amongst
municipalities using the volumetric approach. This is essentially how the change was made several years ago. Dropping it
by only 100 gallons per year limits financial impact on the fund, makes it easier for staff to project revenues, and avoids
having to pay consultants to do an expensive analysis. If the minimum was dropped to 2,400 gallons for FY22, it would
take four years to reach the 2,000-gallon level. There are other variants that could be considered such as drop in by 125
gallons per year takes another year off the implementation time. Or, do as was done in the last minimum rate adjustment:
drop it 200 gallons the first year, then 100 each year until the new level is met. Even if action was taken today to lower
the minimum monthly charge there will still be complaints wanting the rate to go even lower. There is also the challenge
of making 16,000+ people on the water system aware of fixed costs, plus new customers connect each year, and the
perception of paying for water that’s not used regardless of what the minimum rate level is.
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As mentioned earlier, the base rate is the most equitable approach. It is also the easiest to explain to customers, thereby
reducing frustration, and time wasted continually having the same debates every few years. The biggest downside and
primary reason so many systems choose not to use the base rate is that it’s the most expensive to implement due to the
analyses involved. Not only does an analysis have to be performed the first time to make the change, it must be updated
every on a frequent basis (likely every three to five years) to ensure it accurately reflects the costs of making water and
sewer service available to each connection point, even if the customer does not use any water. The ongoing expense and
management of the base rate is the reason over half of systems choose to go with a minimum usage approach.
Next Steps
While several options are identified above, they do not indicate a preference nor recommendations by town staff. These
are simply options to help facilitate deliberations and assist in the review of these topics. As with many other billing issues,
there is not a right or wrong practice as each policy affects customers differently. As discussed above, each practice has
its positive and negative points. This is reflected in the wide variety of ways systems charge for water and sewer service
across the country.
As this is a major policy issue, receiving guidance, options, or recommendations from the Water & Sewer Advisory
Committee on this topic would be helpful – their next meeting is not until August. Due to the challenges of COVID and the
timing of this year’s budget, the WSAC has not yet had a chance to weigh in on these issues. The WSAC spent about one
year prior to COVID taking an intense look at a wide array of billing options, as well as their financial implications on the
fund. Thus, they were likely planning to take this issue up once in person meetings resume.
As a reminder, the WSAC had multiple meetings with staff from the UNC Environmental Finance Center and looking at
rate models to explore various approaches to billing. Dr. Martin Doyle, Director of the Water Policy Program at Duke
University’s Nicholas Institute for Environmental Policy Solutions also offered his assistance to the WSAC in looking at
these issues, especially from an equity lens, so that is another resource that’s available to the town on this topic.
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject: Hot topics for work session June 27, 2022
Attachments:
None.
Brief summary:
Possible topics include:
• Food Council MOU renewal
• Report on board-identified topics from February meeting
Action requested:
Provide direction to staff.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
5.F
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: June 13, 2022
Department: All
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Department Heads
ITEM TO BE CONSIDERED
Subject: Departmental Reports
Attachments:
Monthly departmental reports
Brief summary:
N/A
Action requested:
Accept reports
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
6.C
Consent
agenda
Regular
agenda
Closed
session
Administrative Services Report
May 2022
Budget
• FY23 Budget Key Dates:
o 6/13 - Consider budget adoption
Communications
• Branding rollout ― Checked proofs; updated documents; created or assisted with new templates,
including templates for Microsoft forms.
• Town materials ― Completed June print newsletter; worked on update to social media policy; reviewed
updated Treasure Tree walking guide and added branding; updated and printed reopening signage for
Town Hall Annex doors; prepared postcard for business owners about the end of the commercial trash
franchise agreement.
• Website ― Created frequently asked questions page on commercial solid waste collection change;
drafted central permits, licenses and tax compliance page.
• Utilities outreach ― Continued translation of wastewater collection documents; created water process
insert for June utility bill with referral to Understanding the Cost of Water and Sewer Service document;
worked on update to rates FAQs page and documents with 2022 study data; completed update to water
advisories and notices page (some translation is still to be completed); worked with administrator of
community Facebook page to share information.
• Other ― Continued contacting neighborhood associations for inclusion of sustainability plan presentation
at meetings; prepared several sets of minutes; began planning for academy for the community; provided
audio file of noise disturbances for troubleshooting meeting room speaker interference; continued
working on final design and printing of street banners; continued delivering employee appreciation gift
items as they arrived.
Fleet Maintenance
• No updates.
Human Resources/Town Clerk
• Biweekly payrolls
• Municode Meetings agenda software implementation – go live August 2022.
RECRUITMENT AND SELECTION
Position Status
Assistant Finance Director Reviewing candidates.
Engineering Manager Open until filled.
Meter Services Technician Recruitment closes 6/12.
Planner Recruitment closed 5/13.
Police Officer Continuous recruitment.
Utility Maintenance Mechanic Open until filled.
Utility Maintenance Technician Open until filled.
Administrative Services Report | 2
Information Technology
• Successfully completed the first mandatory upgrade on our SwitchVox phone system. The needed
upgrades will provide new features and functionality on the phone system once all of the upgrades are
completed.
• Installed new SAN unit for the Police Department. This SAN unit provides much needed expanded storage
space for data and video from squad cars and body cams.
• Met with vendors to discuss upgrade options for the microphones in the Board Meeting Room. This
upgrade project is in collaboration with Roderick Jones, Facilities Coordinator.
• Technical equipment cabinet was installed in the new PD Training Facility.
Safety and Risk Management
• Inspections ― Completed inspections at Gold Park, Turnip Patch Park, Murray Street Park, Hillsborough
Heights Park, and Cates Creek Park and forwarded recommendations (work orders). Forwarded safety
inspection results to departments.
• Meetings – HR Team Meeting, Division Meetings, Star Gazers (Department of Labor) Meetings and
Ergonomics Meeting.
• Random drug screens ― On target for 2nd quarter random FMCA drug screens and completed pre-hire
drug screens.
• Worked on workers comp and property/liability renewals to be submitted in May.
• Safety Committee ― Working on completion of incident reviews and working on inspection requirements
with Safety Committee members. Establishing IIRRP (Injury Illness Rate Reduction Plan) protocol to track
injuries and P&L Claims.
• Safety equipment ― Stocked/distributed/ordered safety gear and distributed updated safety wear.
• Other ― Coordinated potential rescue at 86 Facility with ORFD, employee training schedule, workers
compensation claims, and general duties concerning Highway 86 building renovation and collected fire
extinguisher monthly check sheets.
Public Works Report: May 2022
Work Orders
13 completed within two days
Public Spaces
57 staff hours
Cemetery
2 graves marked
Stormwater Maintenance
142 staff hours, 754 linear foot
Training
1 staff attended Silica Standards ITRE training, 1 staff received Pesticide/Herbicide License
Special Events:
Last Friday’s – 3 staff hours
Asphalt Repairs:
8 utility cuts repaired
Banner Prep:
40 staff hours
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Utilities Department Status Report for June 2022 (covering previous month)
PROJECT/CATEGORY STATUS
WTP All filters have been repaired and back online. There was a problem with the sodium
permanganate pump. It failed and the new one installed air locked a few days later. This
caused yellow tinted water in some places around Town. We have it now under
control. Manganese has been high in the Eno river the last few weeks. More sodium and
and carbon are being fed to help remove it. Also, we are feeding more chlorine on top of the
filters to help “burn” it out. This appears to be working. Unfortunately, chemical prices are
skyrocketing, and it is a concern for upcoming months.
The annual water quality report is being finalized for release by July 1.
WWTP The WWTP passed all Whole Effluent Toxicity tests since the failed test. Energy use as the
WWTP has decreased the past several years as Jeff and team optimize operations.
West Fork of the Eno
Reservoir
The reservoir is at 44.1 feet. The new Phase 2 normal pool elevation is 53 feet. The
releases met or exceeded the minimum required release. Both Lake Orange and Lake
Ben Johnson are spilling. A level transducer was replaced.
WFER Phase 2
Construction Project
Complete. Awaiting guidance from NCDOT on transfer of easements.
Water Restrictions None.
Lawndale Basin
Rehabilitation
90% plans and specifications were received this week. It is expected to fund this project
with ARPA money and hopefully begin in early FY23.
Funding
Opportunities
Holding pattern until awards are announced.
Development and
Town Project Activity
Several areas have requested multi-family and single-family homes. River basin cannot
support large subdivisions/high density development until downstream improvements
are made.
Town of Hillsborough | 2
Staffing The Engineering Manager position is being advertised – no solid candidates thus far. Tyler
Freeman started as an engineering technician. Looking for a Utility Maintenance Mechanic
and a Utility Maintenance Technician. We will also be seeking an on-call Water Treatment
Plant Operator position for backup. It will be hard to fill.
Water and Sewer
Advisory Committee
(WSAC) Activities
The first quarterly joint meeting with the BOC to discuss rate prioritizations was held in
May. New In-Town member Steed Robinson was welcomed. WSAC will be discussing leak
adjustments, participating in Last Friday’s and other outreach efforts.