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HomeMy Public PortalAbout2016-05-04 packet NOTICE OF MEETING & TENTATIVE AGENDA Council Committee on Administration Wednesday, May 4, 2016 – 8:00 a.m. Boone/Bancroft Room (City Hall) – 320 E McCarty St Tentative Agenda 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Honoring Citizen Board/Committee/Commission members who serve full terms (Councilman Graham) 5. Revisions to EQC Committee (McMillian) 6. Amendment to Membership on the Cemetery Board (McMillian) 7. Position adjustment within Wastewater Division (Morasch). 8. Appointment Review (Strope) 9. Meeting Schedule for 2016-2017 10. New Business 11. Adjournment NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Minutes of Meeting Jefferson City Council Committee on Administration Monday, April 4, 2016 City Hall - 320 E. McCarty Street Large Conference Room ATTENDEES . Committee members present: Jim Branch, Mark Schreiber, Glen Costales, Laura Ward, Ken Hussey Staff present: Steve Crowell, Drew Hilpert, Gail Strope. Others present: Mayor Carrie Tergin, Madeleine Leroux (News Tribune), Larry Henry, Rick Prather, Bill Lockwood, Michael Couty, Denise Chapel, Rick Mihalevich, Leonard Steinman Meeting came to order at 5:30 p.m. Councilman Hussey made a motion to approve the minutes which was seconded by Councilman Costales. The motion passed 5-0. Appointments Review. Presented by Gail Strope. The committee reviewed the recommendations by Mayor Tergin. After discussion and questions, Councilman Hussey made a motion to move the bill onto the Council which was seconded by Councilman Schreiber. The motion passed 4-1. The positions approved were as followed: Current Volunteer Full terms served Board or Commission Recommended appointment New term expires Term Full/Partial Michael Shellman 1 Cemetery Board Beth Bock June 2017 PARTIAL Sherri Cook 0 Cemetery Board Rebecca Gordon June 2017 PARTIAL Michael Couty 3 Parks & Recreation Andre Grinston May 2019 FULL Denise Chapel 2 Parks & Recreation Denise Chapel* May 2019 FULL Darryl Winegar 1 Parks & Recreation Stu Murphy May 2019 FULL Blake Markus/ ALTERNATE N/A Planning & Zoning Blake Markus/ Alternate May 2017 FULL Ron Fitzwater/ ALTERNATE N/A Planning & Zoning Ron Fitzwater /Alternate May 2017 FULL Michael Lester 1 Planning & Zoning Michael Lester May 2020 FULL Jeff Ahlers 3 Traffic and Transportation Karl Staub April 2019 FULL There being no further business, Chairman Branch called the meeting adjourned at 5:36 a.m. Rev. 02/04/2015 700 ARTICLE II. ENVIRONMENTAL QUALITY TO BE DETERMINED COMMISSION Sec. 7-11. Established. There is hereby established an environmental quality To Be Determined commission. (Code 1977, § 2-201; Code 1983, § 2-427) Sec. 7-12. Members. A.The environmental quality commission shall consist of nine (9) members as follows: 1.Seven (7) residents of the city. 2.A member of the city parks and recreation commission chosen by such commission. 3.A member of the city planning and zoning commission chosen by such commission. B.The mayor shall, with the approval and consent of a majority of the members of the city council, appoint seven (7) members of the environmental quality commission. The seven (7) members shall be residents of the city and shall be appointed for five-year terms. The representatives of the city parks and recreation commission and of the city planning and zoning commission shall serve one year terms. Any vacancies in the commission on environmental quality shall be filled by appointment and approval in like manner for the unexpired portion of the term. All members shall continue to serve until their successors shall have been appointed and qualified. C.Composition. The commission shall consist of nine (9) voting members with education or experience from various areas of education, transportation, technology, public health, faith/spiritual, business, health care, social service, economic development and urban planners. D.Ex-officio. A non-voting staff member of the Department of Parks, Recreation & Forestry and a staff member of Department of Planning & Protective Services to serve as ex-officios to enable coordination of multiple departments. E.Residency. At least seven (7) members shall be residents of the City of Jefferson; a maximum of two (2) members may reside outside the City. F.Terms. Members shall be appointed for three (3) year staggered terms. G.Vacancies and successors. Any vacancies shall be filled by appointment and approval in like manner for the unexpired portion of the term. All members shall continue to serve until their successors have been appointed and qualified. (Code 1977, §§ 2-203, 2-204; Ord. No. 8975, § 1, 5-16-77; Code 1983, § 2-428; Ord. No. 12210, § 2, 12-19-94) Sec. 7-13. Meetings. The To Be Determined commission on environmental quality shall hold a regular business meeting at least once each quarter at such time and place as shall be established by rule of the commission. The commission may hold such additional business meetings as it shall, from time to time, deem necessary. Rev. 02/04/2015 701 (Code 1977, § 2-202; Code 1983, § 2-429) Sec. 7-14. Officers. The environmental quality To Be Determined commission shall elect, at its first meeting in each fiscal year and from among its resident members, a chairman, a vice chairman and a secretary. Such officers shall be eligible to succeed themselves at the will of the commission.The chairman shall be eligible to vote on all matters before the commission but shall not be eligible to make motions or second motions. (Code 1977, § 2-205; Code 1983, § 2-430) Secs. 7-15 -7-16. Reserved. Sec. 7-17. Powers and duties generally. The environmental quality To Be Determined commission shall have the following powers and duties: A.Promote initiatives that support community health and wellness such as local foods healthy eating, farmers markets, etc.To monitor the quality of the environment within the city, including measurements of air, water and noise pollution, utilizing available sources of data supplemented by such additional measurements as the commission shall deem necessary. The commission shall prepare reports at least once annually summarizing data relating to the quality of the environment and any changes that have occurred, such reports to be filed with the city council and made a matter of public record. B.Collaborate with community leaders, organizations and partners for community engagement to help build a healthy community.Monitor the street rights-of-way and public parking lots of the city to ascertain the quality of existing tree plantings. After consulting with the Department of Public Works and the Department of Parks and Recreation, prepare or cause to have prepared and/or amend a long range for planting trees within city street rights-of-way and public parking lots. Such plan shall specify and list varieties of trees approved for planting within designated streets rights-of-way and parking lots and shall, after Council approval, constitute the Non-Park Tree Planting Plan for the City of Jefferson. (Ord. No. 12731, § 1, 3-2-98) C.Partner with City’ s park system to achieve healthier activities, quality of life and wellness.Examine this Code and other ordinances of the city as such Code and ordinances relate to environmental quality, including those that regulate or restrict the use of billboards and signs and those that relate to pollution of air, water and noise. The commission shall prepare such recommendations as it may deem appropriate regarding the consolidation, improvement and strengthening of such laws and ordinances and the removal of inconsistencies therefrom. Any new or proposed bills relating to environmental quality shall be submitted by the city clerk to the environmental quality commission, and such commission shall have not less than ten (10) days in which to review such bills and make recommendations to the city council. D.Keep Jefferson City beautiful by supporting and encouraging community sustainability such as recycling, adopt-a-spot, adopt-a-street and/or other programs offered city wide. By making sample investigations, from time to time monitor the enforcement of all city laws or ordinances relating to the environmental quality and report to the city council any instance found of lack of vigorous enforcement of such regulations. Rev. 02/04/2015 702 E.Incorporate Livable Streets/Complete Streets principles into City plans standards and regulations, and serve as the Livable Streets Advisory Board.Recommend principles and practices to be considered in transportation projects,promoting trail and pedestrian linkage, encourage walking, bicycling and transit use while promoting the safe use and operations for all users. F.Promote the preservation and enhancement of green space, rain gardens,natural drainage corridors and encourage clean up activities of creek and stream areas. In cooperation with the state public service commission and the utilities involved, prepare a program looking toward the eventual undergrounding of all overhead wires in the city. G.Monitor and support the city’ s sustainable and sa nitary solid waste management, including a citywide recycling program; and enforcement and education regarding the proper disposal of trash and household waste. H.Monitor and support sustainable infrastructure development and energy use by the city, encouraging private sector participation. I.Monitor and support the city’ s livable streets policy, and serve as the Livable Streets Advisory Board, as established in Resolution 2011-33. (Code 1977, § 2-206; Code 1983, § 2-431;Ord. No. 12731, § 2, 3-2-98; Ord. 14971, §1, 5-21-2012 ) Sec. 7-18. Annual report. The environmental quality To Be Determined commission shall make an annual report to the city council giving a full account of its business and its accomplishments. (Code 1977, § 2-207; Code 1983, § 2-432) Sec. 7-19. Finances. The city council may appropriate funds for the use of the environmental quality commission in its work, and the commission shall submit to the council a proposed budget indicating the amounts needed and the purpose for which they would be used.The commission, or the city council acting for the commission, may receive federal and state grants for the work of the commission. The commission also is empowered to accept and use private contributions for the furtherance of its work. (Code 1977, § 2-208; Code 1983, § 2-433) Sec. 7-20. Staff; city cooperation. Subject to the limitations imposed by a budget approved by the city council, the To Be Determined commission on environmental quality may employ such full-time or part-time employees, consultants or experts as it deems necessary in the furtherance of its work. The commission may request and shall receive the cooperation of city officials and city employees to the extent reasonably possible in providing it assistance for the furtherance of its duties. (Code 1977, § 2-209; Code 1983, § 2-434) Secs. 7-21 -7-50. Reserved. Rev. 02/04/2015 703 Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.€effcllvmo.org Date: August 21, 2016 To: Administration Committees -s t (' From: Matt Morasch, Director, Public Works f Subject: Public Works Staff Adjustment in Wastewater Division Public Works is requesting to modify the Wastewater Division's personnel schedule by deleting its administrative technician and adding a Laboratory/Pretreatment Supervisor. The result will be no additional FTE persons in Wastewater but it will allow us to better respond to changing regulations and increase emphasis on certain workloads within the Division. One of the main goals of the position will be to place an increased emphasis on pretreatment with industrial manufacturing users. Recently Missouri Department of Natural Resources (MDNR) issued the City a letter of warning along with a negative inspection report centered around our pretreatment program and our ordinance. In addition to placing additional emphasis on the program by adding the duties to this position; staff is in the process of modifying the pretreatment code in an attempt to bring the program into compliance and respond to MDNR in a positive way. We will also utilize the position to begun a more robust and proactive program related to grease interceptors. Grease related issues are citied in over 20% of sanitary sewer basement backups/overflows in the City. Also in the last year the City has also added nutrient monitoring to our lab program in attempt to respond to increased emphasis by MDNR on water quality. Building background water quality data on our two plants should help us avoid or at least delay expensive operational improvements in the future. Another benefit of having this position is to increase the number of certified plant operators we have on staff. Due to recent retirements our number of operators has dropped from 4 to 2 (one of which could retire within two years). The plant must have a Class A operator on staff at all times. Public Works' CORE Mission and Values improve the Community - take Ownership — deliver Results — Empathize with the customer The minimum pay differential between the two positions is approximately $10,000 (grade 12-17). However, due to recent retirements and vacancies we don't anticipate any actual budget adjustments to accommodate the position changes. Currently the administrative technician position is vacant and those duties have redistributed amongst remaining staffing. In addition to the above position change we would also like to modify a position title in the lab from laboratory technician to wastewater environmental specialist. The pay grade will remain the same, but we believe it will be more descriptive of the job and cast a wider net of interested persons seeking to fill the job in the future as the title would then be more common with local positions in the MDNR. To complete these actions will require a Council action to modify the budgets personnel schedule. With Committee approval we would like to proceed to the next available Council meeting so that we can begin advertising the position soon. If you have any additional questions concerning this item, please feel free to contact me. thanks. p011c Wui ks' CORE Mission and Valves improve the Community - take ownership —deliver Results — Empathize with the customer MEETING SCHEDULE FOR ADMINISTRATION COMMITTEE All meetings to occur at 8:00 a.m. in the Boone Bancroft Room (large conference Room) of City Hall unless otherwise noted on the posted agenda. 1.May 4th, 2016; 2.June 1st, 2016; 3.July 6th,2016 4.August 3rd, 2016 5.September 7th, 2016; 6.October 5th, 2016; 7.November 2nd, 2016; 8.December 7th, 2016; 9.January 4th, 2017; 10.February 1st, 2017; 11.March 1st, 2017; 12.April 5th, 2017.