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Home My Public Portal AboutTBM 2015-11-18FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, November 18, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list 1. Workshop Mayor Smith called the meeting to order at 7:08 p.m. 2. Regular Meeting: Roll Call 3. AMproval of Agenda: Trustee Taylor moved, and Trustee Mather seconded the motion to approve the Agenda as revised. Motion carried: 6-4. 4. Consent Aoenda: a) Minutes — November 4, 2015 b) Resolution 2015-11-02 Headwaters Trail Alliance Trail Grooming Memorandum of Understanding C) Ordinance 430 - Ordinance Amending the Fraser Municipal Code by Adopting Provisions for Collection of an Additional 1 % Sales Tax, to be Used for Specified Purposes, as Approved by the Registered Electors. 4a was be moved to a discussion item, 4b will be moved after the HTA update. Trustee Taylor moved, and Trustee Soles seconded the motion to approve the consent agenda. Motion carried: 6-0. 5. Open Forum: a) Headwaters Trail Alliance Update — Meara Michaels briefed the Board regarding the past and future projects of HTA and 2016 funding challenges. Page 2 of 4 4b) Resolution 2015-11-02 Headwaters Trail Alliance Trail Grooming Memorandum of Understanding Agenda includes approval of a winter trail grooming agreement with Headwater Trails Alliance. This will be the second year of the program with expenditures anticipated at $8,000. Trustee Miller moved, and Trustee Soles seconded the motion to approve the Resolution 2015-11-02 Headwaters Trail Alliance Trail Grooming Memorandum of Understanding. Motion carried: 6-0. C) Winter Park — Fraser Chamber of Commerce Update — Catherine Ross updated the Board on 2016 Chamber projects and asked the Board for their direction on Town of Fraser projects and funding. 7a) Resolution 2015-11-03 Adopting Economic Development Strategic Plan On November 5th, RRC provided a presentation of the Fraser Valley Economic Development Strategic Pian to a joint meeting of the Fraser Town Board, Winter Park Town Council, Fraser Metropolitan Recreation District Board, and Chamber Board. A resolution providing for adoption of the plan by the Fraser Town Board was provided for the Board's consideration. Trustee Soles moved, and Trustee Taylor seconded the motion to approve Resolution 2015-11-03 Adopting Economic Development Strategic Plan. Motion carried: 6-0. Trustee Mather moved, and Trustee Soles seconded the motion to approve an Agenda revision moving discussion items 7b, 7c & 7d on the agenda before the Public Hearings. Motion carried: 6-0. 7d) Growhouse Fraser Code Amendment Requests — Craig Clark, representing Growhouse Fraser addressed the Board on his recommendations to amend the code regarding a distance requirement from parks and a moratorium on the number of licenses within the Town of Fraser. The Board decided not to pursue and code changes at this time. 7b) Touch the Sun Music Festival Grand County is in receipt of an application for a Temporary Use Permit for Touch the Sun country music and camping festival planned for June 24-26, 2016. The Town of Fraser has opportunity to provide comments to Grand County via the public hearing process. Other interested parties can attend the hearings and/or provide comment to Grand County. Trustees directed the Town Manager to forward a letter of support to the Commissioners with the staff recommendations. 7c) Divide Music Festival Page 3 of 4 An application for Temporary Use Permit is pending for the Divide Music Festival, proposed for July 22-24, 2015. The Town of Fraser has opportunity to provide comments to Grand County via the public hearing process. Other interested parties can attend the hearings and/or provide comment to Grand County. This item will be brought back to the Board when an application has been submitted to the County Commissioners. 6. Public Hearingst- a) 2016 Budget Trustee Soles moved, and Trustee Taylor seconded the motion to open the public hearing on the 2016 budget. Motion carried: 6-0. This is the second Public Hearing for the 2016 Budget, the final hearing is scheduled for December 2nd, with Budget adoption anticipated that evening. A revised Budget and supplemental materials are provided to the Town Board. FM Havens briefed the Board on the 2016 budget outlining reserves and proposed expenditures. The Board discussed their "2016 Budget wish list items" and agreed to focus and expense funds on three items. Wish list items: Attainable housing $25,000 Open Space downtown plan $50,000 Street light replacement $50,000 Public Comment was taken from: Herb Meyring Sam Brewer Trustee Taylor moved, and Trustee Soles seconded the motion to continue the public hearing on the 2016 budget. Motion carried: 6-0. 7. Discussion and Possible Action Re ardin : e) Resolution 2015-11-04 Subdivision Exemption Plat Grand Park Drive The applicant, Cornerstone Winter Park Holdings, LLC and Grand Park Development LLC are requesting approval of a subdivision exemption plat on both sides of the Union Pacific Railroad (UPRR) right-of-way near Leland Creek. The two parcels identified as parcel 1 and parcel 2 represent the planned road right-of-way corridor and railroad underpass construction corridor associated with the UPRR underpass project. The exemption plat will allow the applicant to convey the two parcels to the West Mountain Metropolitan District. The West Mountain Metropolitan District entered into a construction and maintenance agreement with UPRR and the Town of Fraser for the construction of the railroad underpass at this location. This property will ultimately become part of Grand Park Drive. Condition added: Page 4 of 4 Approval of the Subdivision Exemption Plat for Grand Park Drive does not change the conditions of the Grand Park Planned Development District (PDD), Reception # 2005- 012709, Roadway Master Plan. Trustee Mather moved, and Trustee Soles seconded the motion to approve Resolution 2015-11-04 Subdivision Exemption Plat Grand Park Drive. Motion carried: 6-0 a) Minutes — November 4, 2015 November 4, 2015 minutes amended to add Smith as an Aye to the roll call votes of 4b & 7b. Trustee Vandernail's vote was incorrectly recorded as a Nay on 7b, changed to reflect an Aye vote. Minutes will be brought back to the December 2, 2015 for approval. 8. Other Business: Trustee Soles moved, and. Trustee Taylor seconded the motion to adjourn. Motion carried: 6-0. Meeting adjourned at 11:01 p.m. o = c = a) � 'c o a) N 30 3 L -C a) I- c a o QQ a) NQ--To 3 m .00 ° > o ma _i m ° f, ° N o ca = a) o W c K 3 d �v N L 7m N 0- a) Nw c -a mL 0 CO .3c W 0pac N LJ d Cr ° c A ° la o l— c 3E � -m a0) m "_ -oce o •xt •- o a) mcc } 019 CL � CO 0 C N L > C Z 0 Qc4EcyOa - a -0 COr 0Lo NL C -a Zo . >, CZ J a) o N O �Y Cca � m d N CZ � d in v c C N ._ Nfl- vi = 0 Cl.) 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