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Home My Public Portal About05-23-22 Work Session 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov BOARD OF COMMISSIONERS MINUTES | 1 of 3 Minutes BOARD OF COMMISSIONERS Budget work session 7 p.m. May 23, 2022 Board Meeting Room of Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Absent: Delete this line if not needed. Staff: Budget Director Emily Bradford, Administrative Services Director Jen Della Valle, Budget and Management Analyst Josh Fernandez, Stormwater and Environmental Services Manager Terry Hackett, Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance Director Tiffany Long, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and Public Space and Sustainability Manager Stephanie Trueblood 1. Opening of the work session Mayor Jenn Weaver called the meeting to order at 7 p.m. 2. Agenda changes and approval There was none. Motion: Commissioner Mark Bell moved to approve as presented. Commissioner Kathleen Ferguson seconded. Vote: 4-0. Nays: None. Absent Commissioner Matt Hughes. 3. Public hearing to collect public comment on the manager’s recommended Fiscal Year 2023 budget A copy of the FY2022-23 Annual Budget Workbook is available on the town’s website. Weaver opened the public hearing at 7:01 p.m. Hughes joined the meeting at 7:02 p.m. Public comment: Will Johnson expressed concern about the proposed increases in water and sewer rates. He stated that the rates should not be raised until the town’s audits are complete so the board can be sure the rate increases are needed. Judit Alvardo, representing Fairview Community Watch, asked the board to fund the additional $35,000 the Fairview Community Watch requested for improvements to the community center building the community group is leasing from the town. Weaver closed the public hearing at 7:10 p.m. May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 1 of 6 June 13, 2022 BOARD OF COMMISSIONERS MINUTES | 2 of 3 4. Items for decision ― consent agenda A. Miscellaneous budget amendments and transfers B. Proclamation raising awareness of period poverty C. Special Event Permit: OHS end of year cookout at Gold Park D. Orange Rural Fire Department contract extension Motion: Hughes moved to approve all items on the consent agenda. Ferguson seconded. Vote: 5-0. Nays: None. Absent: None. 5. In-depth discussion and topics FY2023 Budget Workshop Discussion opened with Item 5.C. A. General Fund The board considered and expressed support for fulfilling a community re-investment request of $7,633 from the Exchange Club that was received late. The support would cover the costs of a portable handicap accessible toilet or bathroom repairs, a dumpster, park lighting, park limited liability insurance, tree trimming and two heavy-weight trash cans. The board considered and expressed support for fulfilling a community re-investment request of $16,000 from the Hillsborough Arts Council that was received late. The board also expressed support for dedicating $35,000 for improvements to the Dorothy N. Johnson Community Center building and rolling $5,000 over from the current budget set aside for this as well. The board discussed housing funding options and expressed support for funding the Partnership to End Homelessness updated request for $12,145. The board expressed a lack of support for the request from the Inter-Faith council for Social Service, which included a proposed interlocal agreement. B. Water and Sewer Fund There was no discussion. C. Stormwater Fund There were no questions. 6. Other business There was none. 7. Committee updates and reports Board members gave updates on the committees and boards on which they serve. 8. Adjournment Mayor Weaver adjourned the meeting at 8:42 p.m. May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 2 of 6 June 13, 2022 BOARD OF COMMISSIONERS MINUTES | 3 of 3 Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 3 of 6 June 13, 2022 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2021-2022 DATES: 05/23/2022 TO 05/23/2022 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-9990-5300-000 CONTINGENCY 05/23/2022 400,000.00 -5,000.00To cover NC86 HVAC & awning repair 24430 103,502.00EBRADFORD 05/23/2022 400,000.00 -7,150.00To cover PD facility rental 24436 96,352.00EBRADFORD 05/23/2022 400,000.00 -14,747.00Yr-end balancing 24442 81,605.00EBRADFORD 10-20-5100-5300-363 RENTAL - BUILDING 05/23/2022 0.00 7,150.00To cover facility rental 24435 34,150.00EBRADFORD 10-30-5550-5300-145 MAINTENANCE - BUILDINGS 05/23/2022 12,235.00 11,000.00To cover HVAC & awning repair 24429 22,869.00EBRADFORD 10-30-5550-5300-351 RENTAL - EQUIPMENT 05/23/2022 0.00 -6,000.00To cover HVAC & awning repair 24428 6,700.00EBRADFORD 10-60-6900-5300-570 MISCELLANEOUS 05/23/2022 356,500.00 14,747.00Yr-end balancing 24441 55,500.00EBRADFORD 30-80-7220-5300-330 SUPPLIES - DEPARTMENTAL 05/23/2022 500.00 1,800.00To cover flat file map cabinet. 24424 2,300.00JFernandez 30-80-7220-5300-350 UNIFORMS 05/23/2022 200.00 300.00To cover new employee workwear. 24423 500.00JFernandez 30-80-7220-5300-570 MISCELLANEOUS 05/23/2022 25,600.00 -2,100.00New employee workwear & map cabinet. 24422 23,500.00JFernandez 30-80-8120-5300-145 MAINTENANCE - BUILDINGS 05/23/2022 6,000.00 2,250.00To cover HVAC repair 24438 36,716.00EBRADFORD 30-80-8120-5300-158 MAINTENANCE - EQUIPMENT 05/23/2022 120,240.00 -2,250.00To cover HVAC repair 24437 222,617.38EBRADFORD 05/23/2022 120,240.00 -20,000.00To cover load of alum and caustic through 24439 202,617.38JFernandez 30-80-8120-5300-323 SUPPLIES - CHEMICALS 05/23/2022 165,170.00 20,000.00To cover load of alum and caustic through 24440 235,170.00JFernandez 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL 05/23/2022 100,000.00 6,351.00To cover pipe & fittings 24434 105,202.00EBRADFORD 30-80-8140-5300-351 RENTAL - EQUIPMENT 05/23/2022 8,000.00 -3,503.00To cover pipe & fittings 24431 0.00EBRADFORD 30-80-8140-5300-530 DUES & SUBSCRIPTIONS 05/23/2022 3,100.00 -1.00To cover pipe & fittings 24433 3,099.00EBRADFORD 30-80-8140-5300-570 MISCELLANEOUS 05/23/2022 3,000.00 -2,847.00To cover pipe & fittings 24432 153.00EBRADFORD 30-80-8200-5300-145 MAINTENANCE - BUILDINGS 05/23/2022 29,500.00 -2,000.00To purchse English & Spanish FOG flyers 24426 27,500.00JFernandez 30-80-8200-5300-151 FOG PROGRAM 05/23/2022 6,000.00 2,000.00To purchse English & Spanish FOG flyers 24427 8,000.00JFernandez 30-80-8220-5300-130 UTILITIES 05/23/2022 151,218.00 -2,000.00To cover increased cost of testing and cou 24421 134,318.00JFernandez 30-80-8220-5300-340 OUTSIDE LAB SERVICES 05/23/2022 16,550.00 2,000.00To cover increased cost of testing and cou 24425 18,550.00JFernandez 44-10-6200-5700-045 DESIGN 05/23/2022 131,777.57 -131,777.57To close out project 24414 0.00EBRADFORD EBRADFORD 5:07:32PM05/16/2022 fl142r03 Page 1 of 2 GF- Contingency Police Fleet Maintenance Fleet Maintenance Special Appropriations Utilities Admin. Utilities Admin. Utilities Admin. WTP WTP WTP Water Distribution Water Distribution Water Distribution Water Distribution WW Collection WW Collection WW Collection WWTP Riverwalk- CMAQ May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 4 of 6 June 13, 2022 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2021-2022 DATES: 05/23/2022 TO 05/23/2022 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 44-10-6200-5700-719 CONSTRUCTION ADMINISTRATION 05/23/2022 105,544.53 -105,544.53To close out project 24415 0.00EBRADFORD 44-10-6200-5700-720 CONSTRUCTION 05/23/2022 1,021,240.90 -1,021,240.90To close out project 24416 0.00EBRADFORD 44-70-3700-3700-200 GRANT REVENUE-FEDERAL-NCDOT 05/23/2022 1,006,850.00 -1,006,850.00To close out project 24417 0.00EBRADFORD 44-71-3870-3870-100 TRANSFER FROM GENERAL FUND 05/23/2022 251,713.00 -251,713.00To close out project 24418 0.00EBRADFORD 67-80-8130-5700-000 CONTINGENCY 05/23/2022 250,875.39 -100,000.00To fund WFER re-clearing 24419 150,875.39EBRADFORD 67-80-8130-5700-570 MISCELLANEOUS 05/23/2022 120,630.00 100,000.00To fund WFER re-clearing 24420 220,630.00EBRADFORD 69-14-3870-3870-501 TRANSFER FROM WSF-N ZONE LOOP 05/23/2022 2,387.50 -2,387.50To close project 24406 0.00EBRADFORD 69-14-8140-5700-734 NORTH ZONE LOOP 05/23/2022 2,387.50 -2,387.50To close project 24407 0.00EBRADFORD -2,521,901.00 EBRADFORD 5:07:32PM05/16/2022 fl142r03 Page 2 of 2 Riverwalk- CMAQ Riverwalk- CMAQ Riverwalk- CMAQ Riverwalk- CMAQ WFER- Road Proj. WFER- Road Proj. Utilities Cap Improv Utilities Cap Improv APPROVED: 5/0 DATE: 5/23/22 VERIFIED: ___________________________________ May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 5 of 6 June 13, 2022 PROCLAMATION #20220523-4.B May 23, 2022 Board of Commissioners Budget Work Session Approved: ____________________ Page 6 of 6 June 13, 2022