HomeMy Public PortalAbout06-27-22 Work Session
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS MINUTES | 1 of 3
Minutes
BOARD OF COMMISSIONERS
Work session
7 p.m. June 27, 2022
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Present: Mayor Jenn Weaver and commissioners Mark Bell, Kathleen
Ferguson, Matt Hughes, and Evelyn Lloyd
Absent: Commissioner Robb English
Staff: Budget Director Emily Bradford, Budget and Management Analyst Josh Fernandez, Assistant
Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik,
Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson,
Communications Specialist Cheryl Sadgrove and Utilities Director Marie Strandwitz
1. Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7:03 p.m.
2. Agenda changes and approval
The following changes were proposed:
• Remove item 4.A Orange County Food Council Progress Report
• Additional budget amendments – Item 3.A
• Revised budget and purchase order transfers from FY2022-23 – Item 3.C
• Add Exchange Club Rd Bridge capital project ordinance and associated budget amendments – Item 3.I
Motion: Commissioner Kathleen Ferguson moved to adopt the agenda as amended. Commissioner Matt
Hughes seconded.
Vote: 3-0. Nays: None. Absent: Commissioners Robb English and Evelyn Lloyd
3. Items for decision ― consent agenda
A. Miscellaneous budget amendments and transfers
B. Valley Forge project ordinance amendment and budget amendments
C. Budget and purchase order transfers from Fiscal Year 2022 to FY2023
D. American Rescue Plan Act (ARPA) Policies
E. Ordinance Revising Section 14-13(a) and 14-16 of Town Code Regarding Billing and Prohibited Activities
F. Ordinance Revising Section 14-71 and Appendix A-1 of Town Code Regarding System Development and
Capital Facilities Fees
G. ARPA Grant Project Ordinance - Water Treatment Plant Paving and Curbing Repair
H. ARPA Grant Project Ordinance - Water Treatment Plant SCADA Update
I. Exchange Club Rd Bridge capital project ordinance and associated budget amendments (added item)
Motion: Hughes moved to approve all items on the amended consent agenda. Ferguson seconded.
Vote: 3-0. Nays: None. Absent: English and Lloyd
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 26
Aug. 8, 2022
BOARD OF COMMISSIONERS MINUTES | 2 of 3
4. In-depth discussion and topics
A. Orange County Food Council Progress Report
B. Confirm transfer of Latimer Street parcel to Habitat for Humanity
Lloyd joined the meeting at 7:06 p.m.
Assistant Town Manager and Community Services Director Margaret Hauth stated that the process for a local
government to give land to a nonprofit is straightforward unlike the process of trying to sell land to a private
owner.
Motion: Ferguson moved to approve the land transfer to Habitat for Humanity. Hughes seconded.
Hillsborough resident Beverly Payne addressed the board. She stated that she grew up and still lives in that
area and nearby property belonged to her aunt and uncle until they died. She feels that the property should
have been offered for sale to her or given to her. She stated that she has stormwater problems caused by the
parcel of property that she would like addressed.
Hauth said the spring that exists on the parcel is noted on the plan. She has not verified that the spring will
require a buffer.
The mayor suggested the town’s Stormwater and Environmental Services Division would be a helpful resource
for the stormwater issues.
Hauth said that she will ask staff to contact Payne regarding stormwater and the clearing of drainage ditches.
Town Attorney Bob Hornik reiterated the town cannot give land to a person. The town can give land to
Habitat for Humanity because it’s a nonprofit organization that is creating affordable housing, which is in the
public’s interest.
Payne said she would have appreciated being notified of the conveyance of the property earlier.
Vote: 4-0. Nays: None. Absent English.
5. Other business
Ferguson asked the town attorney to look into the town’s options for regulating ammunition. She also asked
what the town can do about one of the two driving entrances for Patriot’s Pointe Apartments being blocked
by a fence installation.
Lloyd shared a business owner’s concerns about turkey buzzards and commercial trash pickup.
6. Committee updates and reports
Board members gave updates on the committees and boards on which they serve.
7. Adjournment
Mayor Weaver adjourned the meeting at 7:37 p.m.
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 26
Aug. 8, 2022
BOARD OF COMMISSIONERS MINUTES | 3 of 3
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/27/2022 TO 06/27/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/27/2022 280,311.00 16,100.00VF Rd access maint., legal fees, & remobi 24631 1,183,376.75EBRADFORD
06/27/2022 280,311.00 1,007,207.00Adj to pay cash in FY22 24633 2,190,583.75EBRADFORD
10-00-9990-5300-000 CONTINGENCY
06/27/2022 400,000.00 -5,000.00Yr-end balancing 24623 10,605.00EBRADFORD
10-10-4100-5300-041 ATTORNEY FEES
06/27/2022 125,000.00 5,000.00Yr-end balancing 24622 147,599.00EBRADFORD
10-10-6600-5300-570 MISCELLANEOUS
06/27/2022 40,750.00 7,975.00Yr-end balancing 24602 48,325.00EBRADFORD
10-10-6600-5500-970 SERVICE CHARGE - W&S FUND
06/27/2022 -118,653.00 -7,668.00Adj per actuals 24600 -126,321.00EBRADFORD
10-10-6600-5500-980 SERVICE CHARGE - STORMWATER FUND
06/27/2022 -4,746.00 -307.00Adj per actuals 24601 -5,053.00EBRADFORD
10-20-5100-5300-112 POSTAGE
06/27/2022 1,000.00 -13.00To cover yr-end overage 24581 987.00EBRADFORD
10-20-5100-5300-113 LICENSE FEES
06/27/2022 21,282.00 13.00To cover yr-end overage 24580 21,445.00EBRADFORD
10-20-5100-5300-570 MISCELLANEOUS
06/27/2022 3,500.00 200.00Yr-end balancing 24599 3,615.00EBRADFORD
10-20-5100-5300-574 MISC. - POLICE DOG
06/27/2022 4,000.00 -200.00Yr-end balancing 24598 3,800.00EBRADFORD
10-30-5550-5300-320 SUPPLIES - OFFICE
06/27/2022 560.00 123.00Yr-end balancing 24620 683.00EBRADFORD
10-30-5550-5300-350 UNIFORMS
06/27/2022 5,185.00 -123.00Yr-end balancing 24621 5,062.00EBRADFORD
10-70-3980-3980-001 DEBT ISSUANCE PROCEEDS
06/27/2022 974,000.00 -1,007,207.00Adj to pay cash in FY22 24632 300,017.00EBRADFORD
10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND
06/27/2022 0.00 16,100.00VF Rd access maint., legal fees, & remobi 24630 720,717.00EBRADFORD
30-71-3870-3872-000 TRANSFER FROM CAPITAL RESERVE-WATER
06/27/2022 30,000.00 -30,000.00Adj to send funds directly to Fund 69 24586 0.00EBRADFORD
30-71-3870-3872-001 TRANSFER FROM CAPITAL RESERVE-SEWER
06/27/2022 200,000.00 -200,000.00Adj to send funds directly to Fund 69 24587 0.00EBRADFORD
30-71-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
06/27/2022 0.00 149,408.00Adj to actual 24611 149,408.00EBRADFORD
30-71-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
06/27/2022 0.00 112,424.00Adj to actual 24612 112,424.00EBRADFORD
30-71-8140-5982-001 TRANSFER TO UTIL CAP IMPROV FUND
06/27/2022 155,000.00 -30,000.00Adj to send funds directly to Fund 69 24588 125,000.00EBRADFORD
30-71-8200-5982-001 TRANSFER TO UTIL CAP IMPROV FUND
06/27/2022 505,000.00 -200,000.00Adj to send funds directly to Fund 69 24589 305,000.00EBRADFORD
06/27/2022 505,000.00 -180,000.00Adj to send funds directly to Fund 69 24590 125,000.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
EBRADFORD 10:38:53PM06/21/2022
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Page 1 of 2
GF-
Revenue
GF-
Contingency
Gov Body
Safety &
Risk Mgmt
Safety &
Risk Mgmt
Safety &
Risk Mgmt
Police
Police
Police
Police
Fleet
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Fleet
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GF-
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Streets
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Revenue
W&S-
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Admin. of
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Admin. of
Enterprise
Water
Distribution
WW
Collection
W&S-
Revenue
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/27/2022 TO 06/27/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/27/2022 0.00 149,408.00Adj to actual 24613 149,408.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
06/27/2022 0.00 112,424.00Adj to actual 24614 112,424.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/27/2022 728,039.00 -180,000.00Use SDFs for WW Sys Upgrades 24591 1,248,741.36EBRADFORD
06/27/2022 728,039.00 13,696.00Yr-end balancing 24604 1,262,437.36EBRADFORD
30-80-7200-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
06/27/2022 118,653.00 13,696.00Yr-end balancing 24603 126,321.00EBRADFORD
30-80-8120-5300-323 SUPPLIES - CHEMICALS
06/27/2022 165,170.00 6,000.00Yr-end caustic chemical expenses 24625 241,170.00JDELLAVALL
30-80-9990-5300-000 CONTINGENCY
06/27/2022 400,000.00 -6,000.00Yr-end caustic chemical expenses 24624 1,913.00JDELLAVALL
35-30-5900-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
06/27/2022 4,746.00 963.00Yr-end balancing 24605 5,053.00EBRADFORD
35-80-3500-3505-104 STORMWATER CHARGES 2020
06/27/2022 6,000.00 963.00Yr-end balancing 24606 6,963.00EBRADFORD
69-24-3870-3870-509 TRANSFER FROM WSF - GOV BURKE WTR
06/27/2022 30,000.00 -30,000.00Adj to fund with SDFs 24593 0.00EBRADFORD
69-24-3870-3870-702 TRANSFER FROM FUND 75-GOV BURKE
06/27/2022 0.00 30,000.00Adj to fund with SDFs 24594 30,000.00EBRADFORD
70-71-6900-5970-920 TRANSFER TO WATER & SEWER FUND
06/27/2022 3,760.57 -3,760.57To close out Water Tank funds 24609 0.00EBRADFORD
70-80-3700-3701-000 DEVELOPERS/CONTRIB-WATER
06/27/2022 3,760.57 -3,760.57To close out Water Tank funds 24610 0.00EBRADFORD
75-71-3870-3870-509 TRAN FR W/S - GOV BURKE
06/27/2022 0.00 30,000.00To adj per FY22 budget 24584 30,000.00EBRADFORD
06/27/2022 0.00 149,408.00Adj per fees collected thru 6/16/22 24616 179,408.00EBRADFORD
75-71-6900-5970-933 TRAN TO FUND 69 - GOV BURKE WTR
06/27/2022 0.00 30,000.00To adj per FY22 budget 24585 30,000.00EBRADFORD
06/27/2022 0.00 149,408.00Adj per fees collected thru 6/16/22 24617 179,408.00EBRADFORD
76-71-3870-3870-154 TRAN FR W/S - RIVER PUMP UPGRAD
06/27/2022 200,000.00 200,000.00Adj per FY22 budget 24595 400,000.00EBRADFORD
06/27/2022 200,000.00 112,424.00Adj per Sewer SDFs collect thru 6/16/22 24618 512,424.00EBRADFORD
76-71-6900-5970-926 TRAN TO UTIL CAP IMP FD - RIVER PUM
06/27/2022 200,000.00 200,000.00Adj per FY22 budget 24596 400,000.00EBRADFORD
06/27/2022 200,000.00 112,424.00Adj per Sewer SDFs collect thru 6/16/22 24619 512,424.00EBRADFORD
741,324.86
EBRADFORD 10:38:53PM06/21/2022
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Page 2 of 2
W&S-
Revenue
W&S-
Revenue
Admin. of
Enterprise
WTP
W&S-
Contingency
Stormwater
Stormwater
W&S
Proj. Fund
W&S
Proj. Fund
W&S-
Cap Reserve
W&S-
Cap Reserve
SDFs -
Water
SDFs-
Water
SDFs-
Sewer
SDFs-
Sewer
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3101-220 2020 TAX LEVY
06/28/2022 40,000.00 16,127.00Yr-end balancing 24671 56,127.00EBRADFORD
06/28/2022 40,000.00 4,500.00Yr-end balancing 24702 60,627.00EBRADFORD
10-00-3110-3113-192 GROSS RECEIPTS TAX/VEHICLE
06/28/2022 8,000.00 -4,500.00Yr-end balancing 24701 3,500.00EBRADFORD
10-00-3200-3201-000 FRANCHISE TAX
06/28/2022 585,000.00 -35,000.00Yr-end balancing 24705 550,000.00EBRADFORD
10-00-3800-3201-002 FEDERAL - STP-BG
06/28/2022 60,000.00 -60,000.00Yr-end balancing 24706 0.00EBRADFORD
10-00-3800-3800-350 MISCELLANEOUS
06/28/2022 32,500.00 -6,626.00Yr-end balancing 24707 25,000.21EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/28/2022 280,311.00 436,938.00Yr-end balancing 24709 2,627,521.75EBRADFORD
06/28/2022 280,311.00 -253,251.00Yr-end balancing 24773 2,374,270.75EBRADFORD
10-00-9990-5300-000 CONTINGENCY
06/28/2022 400,000.00 -10,605.00Yr-end balancing 24670 0.00EBRADFORD
10-10-4100-5100-031 SALARIES - MAYOR
06/28/2022 8,400.00 100.00Yr-end balancing 24665 8,500.00EBRADFORD
10-10-4100-5110-010 SALARIES - COMMISSIONERS
06/28/2022 36,000.00 300.00Yr-end balancing 24666 36,300.00EBRADFORD
10-10-4100-5120-050 FICA
06/28/2022 3,397.00 150.00Yr-end balancing 24661 3,547.00EBRADFORD
10-10-4100-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -149,515.00 -17,973.00Yr-end balancing 24759 -167,488.00EBRADFORD
10-10-4100-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -5,981.00 -719.00Yr-end balancing 24760 -6,700.00EBRADFORD
10-10-4200-5125-060 HOSPITALIZATION
06/28/2022 82,805.00 848.00Yr-end balancing 24660 86,153.00EBRADFORD
10-10-4200-5300-600 PERSONNEL EXPANSION - OP COSTS
06/28/2022 5,000.00 -5,000.00Yr-end balancing 24662 0.00EBRADFORD
10-10-4200-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -837,634.00 -66,472.00Yr-end balancing 24761 -904,106.00EBRADFORD
10-10-4200-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -33,505.00 -2,659.00Yr-end balancing 24762 -36,164.00EBRADFORD
10-10-4400-5300-487 TAX COLLECTION
06/28/2022 39,000.00 10,000.00Yr-end balancing 24663 51,800.00EBRADFORD
10-10-4400-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -303,351.00 -81,141.00Yr-end balancing 24763 -384,492.00EBRADFORD
10-10-4400-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -12,134.00 -3,246.00Yr-end balancing 24764 -15,380.00EBRADFORD
10-10-4900-5300-467 C.S./MINUTES PREPARER
06/28/2022 5,000.00 1,000.00Yr-end balancing 24664 8,000.00EBRADFORD
10-10-5000-5500-970 SERVICE CHARGE - W&S FUND
EBRADFORD 10:09:16AM06/27/2022
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Page 1 of 6
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GF -
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June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 6 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/28/2022 -66,412.00 -22,034.00Yr-end balancing 24765 -88,446.00EBRADFORD
10-10-5000-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -39,243.00 -13,021.00Yr-end balancing 24766 -52,264.00EBRADFORD
10-10-6300-5300-130 UTILITIES
06/28/2022 4,105.00 1,000.00Yr-end balancing 24667 5,105.00EBRADFORD
10-10-6600-5127-070 RETIREMENT
06/28/2022 9,092.00 1,500.00Yr-end balancing 24668 11,592.00EBRADFORD
10-10-6600-5127-071 401(K) RETIREMENT SUPPLEMENT
06/28/2022 3,988.00 1,500.00Yr-end balancing 24669 6,488.00EBRADFORD
10-10-6600-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -118,653.00 -5,487.00Yr-end balancing 24769 -131,808.00EBRADFORD
10-10-6600-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -4,746.00 -219.00Yr-end balancing 24770 -5,272.00EBRADFORD
10-10-6610-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -492,896.00 -10,442.00Yr-end balancing 24771 -503,338.00EBRADFORD
10-10-6610-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -19,716.00 -418.00Yr-end balancing 24772 -20,134.00EBRADFORD
10-20-5100-5100-030 BONUS PAY
06/28/2022 4,000.00 353.00Yr-end balancing 24652 7,853.00EBRADFORD
10-20-5100-5120-050 FICA
06/28/2022 153,310.00 3,200.00Yr-end balancing 24672 163,510.00EBRADFORD
10-20-5100-5127-070 RETIREMENT
06/28/2022 246,034.00 4,000.00Yr-end balancing 24673 262,034.00EBRADFORD
10-20-5300-5100-020 SALARIES
06/28/2022 0.00 300.00Yr-end balancing 24653 300.00EBRADFORD
10-20-5300-5120-050 FICA
06/28/2022 0.00 23.00Yr-end balancing 24654 23.00EBRADFORD
10-20-5300-5125-060 HOSPITALIZATION
06/28/2022 0.00 13.00Yr-end balancing 24655 13.00EBRADFORD
10-20-5300-5127-070 RETIREMENT
06/28/2022 0.00 25.00Yr-end balancing 24656 25.00EBRADFORD
10-20-5300-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 0.00 12.00Yr-end balancing 24657 12.00EBRADFORD
10-20-5350-5300-130 UTILITIES
06/28/2022 9,900.00 2,000.00Yr-end balancing 24674 11,900.00EBRADFORD
10-30-3300-3301-000 POWELL BILL TAX
06/28/2022 200,000.00 73,767.00Yr-end balancing 24687 273,767.00EBRADFORD
10-30-5550-5100-020 SALARIES
06/28/2022 205,392.00 14,500.00Yr-end balancing 24658 222,892.00EBRADFORD
06/28/2022 205,392.00 10,000.00Yr-end balancing 24675 232,892.00EBRADFORD
10-30-5550-5125-060 HOSPITALIZATION
06/28/2022 31,216.00 108.00Yr-end balancing 24659 29,529.00EBRADFORD
10-30-5550-5127-070 RETIREMENT
EBRADFORD 10:09:16AM06/27/2022
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Page 2 of 6
Facility -
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Fire &
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June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 7 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/28/2022 23,700.00 2,500.00Yr-end balancing 24676 27,200.00EBRADFORD
10-30-5550-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 10,395.00 1,100.00Yr-end balancing 24677 11,945.00EBRADFORD
10-30-5550-5300-130 UTILITIES
06/28/2022 9,350.00 1,000.00Yr-end balancing 24678 9,150.00EBRADFORD
10-30-5550-5300-330 SUPPLIES - DEPARTMENTAL
06/28/2022 25,385.00 10,000.00Yr-end balancing 24679 34,385.00EBRADFORD
10-30-5550-5500-970 SERVICE CHARGE - W&S FUND
06/28/2022 -225,296.00 -28,902.00Yr-end balancing 24767 -254,198.00EBRADFORD
10-30-5550-5500-980 SERVICE CHARGE - STORMWATER FUND
06/28/2022 -5,404.00 -518.00Yr-end balancing 24768 -5,922.00EBRADFORD
10-30-5600-5100-010 OVERTIME COMPENSATION
06/28/2022 1,000.00 2,500.00Yr-end balancing 24680 5,250.00EBRADFORD
10-30-5600-5100-020 SALARIES
06/28/2022 128,265.00 7,500.00Yr-end balancing 24681 134,865.00EBRADFORD
10-30-5600-5120-050 FICA
06/28/2022 9,889.00 500.00Yr-end balancing 24682 10,389.00EBRADFORD
10-30-5600-5127-070 RETIREMENT
06/28/2022 14,736.00 1,000.00Yr-end balancing 24683 15,736.00EBRADFORD
10-30-5600-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 6,463.00 500.00Yr-end balancing 24684 7,113.00EBRADFORD
10-30-5600-5300-130 UTILITIES
06/28/2022 121,000.00 12,000.00Yr-end balancing 24685 107,000.00EBRADFORD
10-30-5600-5300-760 POWELL BILL
06/28/2022 200,000.00 73,767.00Yr-end balancing 24686 273,767.00EBRADFORD
10-30-5800-5100-010 OVERTIME COMPENSATION
06/28/2022 2,000.00 1,000.00Yr-end balancing 24688 7,775.00EBRADFORD
10-30-5800-5100-020 SALARIES
06/28/2022 192,794.00 10,000.00Yr-end balancing 24689 240,794.00EBRADFORD
10-30-5800-5120-050 FICA
06/28/2022 14,902.00 500.00Yr-end balancing 24690 17,252.00EBRADFORD
10-30-5800-5125-061 LIFE/DISABILITY/VISION
06/28/2022 1,349.00 60.00Yr-end balancing 24691 1,409.00EBRADFORD
10-30-5800-5127-070 RETIREMENT
06/28/2022 22,207.00 3,200.00Yr-end balancing 24692 27,257.00EBRADFORD
10-30-5800-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 9,740.00 500.00Yr-end balancing 24693 12,740.00EBRADFORD
10-30-5800-5300-110 TELEPHONE/INTERNET
06/28/2022 2,280.00 52.00Yr-end balancing 24694 2,472.00EBRADFORD
10-30-5800-5300-130 UTILITIES
06/28/2022 3,146.00 1,000.00Yr-end balancing 24695 3,396.00EBRADFORD
10-30-5800-5300-570 MISCELLANEOUS
06/28/2022 1,000.00 10,000.00Yr-end balancing 24696 10,371.00EBRADFORD
EBRADFORD 10:09:16AM06/27/2022
fl142r03
Page 3 of 6
Fleet
Maint.
Fleet
Maint.
Fleet
Maint.
Fleet
Maint.
Fleet
Maint.
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 8 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-50-6250-5100-020 SALARIES
06/28/2022 10,156.00 25,000.00Yr-end balancing 24697 35,156.00EBRADFORD
10-50-6250-5120-050 FICA
06/28/2022 5,216.00 200.00Yr-end balancing 24698 5,416.00EBRADFORD
10-50-6250-5127-070 RETIREMENT
06/28/2022 7,774.00 2,000.00Yr-end balancing 24699 9,774.00EBRADFORD
10-50-6250-5127-071 401K RETIREMENT SUPPLEMENT
06/28/2022 3,409.00 1,000.00Yr-end balancing 24700 4,409.00EBRADFORD
10-50-6250-5300-001 PAYMENTS - TOURISM BOARD
06/28/2022 397,000.00 103,000.00Yr-end balancing 24703 500,000.00EBRADFORD
10-50-6250-5300-002 PAYMENTS - TDA
06/28/2022 70,000.00 60,000.00Yr-end balancing 24704 130,000.00EBRADFORD
10-71-3870-3870-012 TRANSFER FROM FUND 72 RESTRICTED RE
06/28/2022 60,000.00 -60,000.00Yr-end balancing 24708 0.00EBRADFORD
30-00-3850-3850-000 INTEREST EARNED
06/28/2022 500.00 -245.00Yr-end balancing 24735 255.00EBRADFORD
30-80-3500-3505-000 WATER CHARGES
06/28/2022 5,204,000.00 -204,000.00Yr-end balancing 24733 5,000,000.00EBRADFORD
30-80-3500-3505-001 PENALTIES/DELINQUENT FEE
06/28/2022 175,000.00 -5,000.00Yr-end balancing 24734 170,000.00EBRADFORD
30-80-3500-3523-001 WATER LATERAL FEES
06/28/2022 7,500.00 -7,400.00Yr-end balancing 24736 100.00EBRADFORD
30-80-3500-3524-000 WATER METER FEE
06/28/2022 25,000.00 -18,032.00Yr-end balancing 24737 6,968.00EBRADFORD
30-80-3500-3525-001 SEWER LATERAL FEES
06/28/2022 10,000.00 -8,000.00Yr-end balancing 24738 2,000.00EBRADFORD
30-80-3500-3800-350 MISCELLANEOUS
06/28/2022 10,000.00 -10,357.00Yr-end balancing 24739 100.00EBRADFORD
30-80-3850-3851-003 PERPETUAL MAINT. FEE INTEREST
06/28/2022 20.00 -13.00Yr-end balancing 24740 7.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/28/2022 728,039.00 257,047.00Yr-end balancing 24741 1,519,484.36EBRADFORD
06/28/2022 728,039.00 232,451.00Yr-end balancing 24749 1,751,935.36EBRADFORD
06/28/2022 728,039.00 -4,000.00Yr-end balancing 24774 1,747,935.36EBRADFORD
30-80-7200-5300-475 C.S./UTILITY ANALYSIS
06/28/2022 24,000.00 3,000.00Yr-end balancing 24710 27,000.00EBRADFORD
30-80-7200-5300-570 MISCELLANEOUS
06/28/2022 117,000.00 -95,550.00Yr-end balancing 24731 21,225.00EBRADFORD
30-80-7200-5300-571 SAFETY AWARDS PROGRAM
06/28/2022 0.00 152.00Yr-end balancing 24711 6,180.00EBRADFORD
30-80-7200-5350-610 SERVICE CHARGE - GOVERNING BODY
06/28/2022 149,515.00 17,973.00Yr-end balancing 24742 167,488.00EBRADFORD
30-80-7200-5350-611 SERVICE CHARGE - ADMINISTRATION
EBRADFORD 10:09:16AM06/27/2022
fl142r03
Page 4 of 6
Econ.
Dev.
Econ.
Dev.
Econ.
Dev.
Econ.
Dev.
Econ.
Dev.
Econ.
Dev.
GF -
Trans. In
W&S -
Interest
W&S -
Fees
W&S -
Fees
W&S -
Fees
W&S -
Fees
W&S -
Fees
W&S -
Fees
W&S -
Interest
W&S -
Fund Bal.
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 9 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/28/2022 837,634.00 66,472.00Yr-end balancing 24743 904,106.00EBRADFORD
30-80-7200-5350-612 SERVICE CHARGE - ACCOUNTING
06/28/2022 303,351.00 81,141.00Yr-end balancing 24744 384,492.00EBRADFORD
30-80-7200-5350-613 SERVICE CHARGE - FLEET MAINTENANCE
06/28/2022 225,296.00 28,902.00Yr-end balancing 24746 254,198.00EBRADFORD
30-80-7200-5350-614 SERVICE CHARGE - FACILITY MGMT
06/28/2022 66,412.00 22,034.00Yr-end balancing 24745 88,446.00EBRADFORD
30-80-7200-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
06/28/2022 118,653.00 5,487.00Yr-end balancing 24747 131,808.00EBRADFORD
30-80-7200-5350-616 SERVICE CHARGE - INFORMATION TECH
06/28/2022 492,896.00 10,442.00Yr-end balancing 24748 503,338.00EBRADFORD
30-80-7220-5300-310 GASOLINE
06/28/2022 2,129.00 500.00Yr-end balancing 24712 2,629.00EBRADFORD
30-80-7240-5100-020 SALARIES
06/28/2022 228,139.00 12,000.00Yr-end balancing 24713 240,139.00EBRADFORD
30-80-7240-5120-050 FICA
06/28/2022 17,606.00 1,000.00Yr-end balancing 24714 18,606.00EBRADFORD
30-80-7240-5125-060 HOSPITALIZATION
06/28/2022 62,431.00 -13,000.00Yr-end balancing 24715 48,231.00EBRADFORD
30-80-8120-5100-010 OVERTIME COMPENSATION
06/28/2022 25,000.00 3,000.00Yr-end balancing 24716 43,000.00EBRADFORD
30-80-8120-5125-060 HOSPITALIZATION
06/28/2022 72,509.00 -3,000.00Yr-end balancing 24717 69,509.00EBRADFORD
30-80-8120-5300-130 UTILITIES
06/28/2022 76,397.00 10,000.00Yr-end balancing 24718 76,397.00EBRADFORD
30-80-8120-5300-145 MAINTENANCE - BUILDINGS
06/28/2022 6,000.00 211.00Yr-end balancing 24719 37,427.00EBRADFORD
30-80-8120-5300-310 GASOLINE
06/28/2022 3,000.00 2,000.00Yr-end balancing 24720 5,000.00EBRADFORD
30-80-8140-5100-020 SALARIES
06/28/2022 345,473.00 30,000.00Yr-end balancing 24721 375,473.00EBRADFORD
30-80-8140-5120-050 FICA
06/28/2022 27,385.00 1,500.00Yr-end balancing 24722 28,885.00EBRADFORD
30-80-8140-5127-070 RETIREMENT
06/28/2022 40,809.00 3,600.00Yr-end balancing 24723 44,409.00EBRADFORD
30-80-8140-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 17,899.00 2,000.00Yr-end balancing 24724 19,899.00EBRADFORD
30-80-8220-5100-020 SALARIES
06/28/2022 359,975.00 34,000.00Yr-end balancing 24725 393,975.00EBRADFORD
30-80-8220-5120-050 FICA
06/28/2022 27,921.00 2,000.00Yr-end balancing 24726 29,921.00EBRADFORD
30-80-8220-5127-070 RETIREMENT
06/28/2022 41,259.00 4,000.00Yr-end balancing 24727 45,259.00EBRADFORD
EBRADFORD 10:09:16AM06/27/2022
fl142r03
Page 5 of 6
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
Utilities
Admin
Billing &
Collections
Billing &
Collections
Billing &
Collections
WTP
WTP
WTP
WTP
WTP
Water
Dist.
Water
Dist.
Water
Dist.
Water
Dist.
WWTP
WWTP
WWTP
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 10 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/28/2022 TO 06/28/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
30-80-8220-5127-071 401(K) RETIREMENT SUPP.
06/28/2022 18,249.00 1,500.00Yr-end balancing 24728 20,899.00EBRADFORD
30-80-8220-5300-310 GASOLINE
06/28/2022 3,992.00 3,000.00Yr-end balancing 24729 10,492.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
06/28/2022 400,000.00 -1,913.00Yr-end balancing 24730 0.00EBRADFORD
35-30-5900-5300-495 COLLECTION EXPENSE
06/28/2022 23,000.00 4,000.00Yr-end balancing 24732 27,000.00EBRADFORD
35-30-5900-5350-610 SERVICE CHARGE - GOVERNING BODY
06/28/2022 5,981.00 719.00Yr-end balancing 24750 6,700.00EBRADFORD
35-30-5900-5350-611 SERVICE CHARGE - ADMINISTRATION
06/28/2022 33,505.00 2,659.00Yr-end balancing 24751 36,164.00EBRADFORD
35-30-5900-5350-612 SERVICE CHARGE - ACCOUNTING
06/28/2022 12,134.00 3,246.00Yr-end balancing 24752 15,380.00EBRADFORD
35-30-5900-5350-613 SERVICE CHARGE - FLEET MAINTENANCE
06/28/2022 5,405.00 517.00Yr-end balancing 24754 5,922.00EBRADFORD
35-30-5900-5350-614 SERVICE CHARGE - FACILITY MGMT
06/28/2022 39,243.00 13,021.00Yr-end balancing 24753 52,264.00EBRADFORD
35-30-5900-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
06/28/2022 4,746.00 219.00Yr-end balancing 24755 5,272.00EBRADFORD
35-30-5900-5350-616 SERVICE CHARGE - INFORMATION TECH
06/28/2022 19,716.00 418.00Yr-end balancing 24756 20,134.00EBRADFORD
35-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/28/2022 0.00 20,799.00Yr-end balancing 24757 79,733.35EBRADFORD
06/28/2022 0.00 4,000.00Yr-end balancing 24758 83,733.35EBRADFORD
72-00-5100-3301-023 RESTRICTED REV-HILLSBOROUGH ROCKS
06/28/2022 1,651.55 887.96Adj budget to match FY21 roll forawrd am 24644 2,539.51EBRADFORD
72-00-5100-3301-027 RESTRCITED REV-CHRISTMAS TOY DRIVE
06/28/2022 1,444.19 854.81Adj to match FY21 roll amount 24648 2,299.00EBRADFORD
06/28/2022 1,444.19 650.00Adj per FY22 donations 24650 2,949.00EBRADFORD
72-00-5100-3301-052 RESTRICTED REV-ABC BOARD GRANT
06/28/2022 6,101.60 7,556.25Adj budget to match FY21 roll forward am 24646 19,157.85EBRADFORD
72-20-5100-5300-023 HILLSBOROUGH ROCKS EXPENDITURES
06/28/2022 1,651.55 887.96Adj budget to match FY21 roll forawrd am 24645 2,539.51EBRADFORD
72-20-5100-5300-052 ABC BOARD EXPENDITURES
06/28/2022 6,101.60 7,556.25Adj budget to match FY21 roll forward am 24647 19,157.85EBRADFORD
72-20-5100-5300-357 CHRISTMAS TOY DRIVE EXPENDITURES
06/28/2022 1,444.19 854.81Adj to match FY21 roll amount 24649 2,299.00EBRADFORD
06/28/2022 1,444.19 650.00Adj per FY22 donations 24651 2,949.00EBRADFORD
758,308.04
EBRADFORD 10:09:16AM06/27/2022
fl142r03
Page 6 of 6
WWTP
WWTP
W&S -
Cont.
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water
Storm-
Water FB
Restr.
Revenues
Restr.
Revenues
Restr.
Revenues
Restr.
Revenues
Restr.
Revenues
Restr.
Revenues
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 11 of 26
Aug. 8, 2022
ORDINANCE
Capital Project Amendment
Valley Forge Road Street & Stormwater Project
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby amended:
Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Current Budget +/- Amended Budget
General Capital
Improvement Fund
Valley Forge
$1,187,817 $16,100 $1,203,917
Section 2. Amounts appropriated for the capital project are hereby amended as follows.
Current Budget +/- Amended Budget
General Capital
Improvement Fund
Valley Forge
$1,187,817 $16,100 $1,203,917
Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.B
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 12 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/27/2022 TO 06/27/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
60-11-3870-3870-404 TRANSFER FROM GF-VALLEY FORGE
06/27/2022 229,263.00 16,100.00Access maint., legal fees, & remobilizatio 24629 878,180.00EBRADFORD
60-11-5600-5700-727 VALLEY FORGE RD - INFRASTRUCTURE
06/27/2022 493,000.00 3,000.00To cover access maintenance costs 24628 1,128,817.00EBRADFORD
60-11-5600-5700-781 VALLEY FORGE RD - MISCELLANEOUS
06/27/2022 0.00 13,100.00Legal fees & equipment remobilization ex 24627 13,100.00EBRADFORD
32,200.00
EBRADFORD 1:52:22PM06/21/2022
fl142r03
Page 1 of 1
Valley Forge
Valley Forge
Valley Forge
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 13 of 26
Aug. 8, 2022
ACCOUNT DESCRIPTION VENDOR NAME PO # BALANCE JUSTIFICATION FOR ROLL OVER
10‐10‐4100‐5300‐040 AUDIT FEES CHERRY BEKAERT LLP 220475 74,000.00$ To cover June invoice
10‐10‐4100‐5300‐041 ATTORNEY FEES BROUGH LAW FIRM 220339 51,677.70$ To cover June invoice
10‐10‐4200‐5300‐080 TRAINING/CONF./CONV.BANK OF AMERICA NA 220894 1,300.00$
Was not able to get to training this FY due to workload, but intent is to sign
up for August/Sept timeframe.
10‐10‐4200‐5300‐320 SUPPLIES ‐ OFFICE OFFICE DEPOT 220319 770.19$ back order of personnel file folders
10‐10‐4200‐5300‐451 C.S./PRINTING SOUTH DATA INC 220100 623.96$ June newsletter will be paid in early July
10‐10‐4200‐5300‐451 C.S./PRINTING SOUTH DATA INC 221232 741.89$ June insert will be paid in early July
10‐10‐4200‐5300‐454 C.S.‐CATV/ASCAP‐BMI/COD/TRANS/PAY S GALLAGHER BENEFIT SERVICES 220395 9,578.79$ To cover April‐June quarterly invoice
10‐10‐4200‐5300‐454 C.S.‐CATV/ASCAP‐BMI/COD/TRANS/PAY S MUNICIPAL CODE CORPORATION 220300 275.00$ To cover June invoice
10‐10‐4200‐5300‐454 C.S.‐CATV/ASCAP‐BMI/COD/TRANS/PAY S MUNICIPAL CODE CORPORATION 220302 1,268.88$ To cover June invoice
10‐10‐4200‐5300‐454 C.S.‐CATV/ASCAP‐BMI/COD/TRANS/PAY S TRIANGLE J COUNCIL OF GOVTS 221035 16,000.00$ Class & Pay study in progress
10‐10‐4200‐5300‐458 DATA PROCESSING SERVICES BANK OF AMERICA NA 220097 174.35$ June service will be paid in early July
10‐10‐4200‐5300‐458 DATA PROCESSING SERVICES DUNCAN, ALISON S 220430 1,242.50$ Have not received requested division logos yet
10‐10‐4200‐5300‐458 DATA PROCESSING SERVICES CIVICPLUS, LLC 221167 5,800.00$ To cover software implementation (in process)
10‐10‐4200‐5300‐474 RECRUITMENT CATAPULT 220424 215.75$
June background check processing, none currently in queue but if need
arises the June invoice would be received in July
10‐10‐4200‐5300‐474 RECRUITMENT BANK OF AMERICA NA 221546 95.00$ Pay June BOA invoice
10‐10‐4200‐5300‐530 DUES & SUBSCRIPTIONS BANK OF AMERICA NA 220412 563.34$ Expect to receive renewal invoice in June.
10‐10‐4200‐5300‐570 MISCELLANEOUS NORDAN, CONSUELO 220101 120.68$ Will need to translate June bill insert.
10‐10‐4200‐5300‐570 MISCELLANEOUS UNIVERSITY OF NC AT CHAPEL HILL 221463 2,100.00$ Not sure when invoice will be received.
10‐10‐4400‐5300‐320 SUPPLIES ‐ OFFICE SOUTH DATA INC 220807 220.20$ 1099's NOT INVOICED
10‐10‐4400‐5300‐440 C.S./HARRIS HARRIS COMPUTER SYSTEMS 220719 6,232.48$ UNSURE
10‐10‐4400‐5300‐459 C.S./ACCOUNTING ASSISTANCE GREG W ISLEY, CPA 211148 61,000.00$ Interim Finance Director
10‐10‐4400‐5300‐487 TAX COLLECTION ORANGE COUNTY FINANCE DEPT 220717 661.59$ HAVE NOT PAID APRIL, MAY JUNE TAX COLLECTION FEE
10‐10‐4400‐5300‐459 C.S./ACCOUNTING ASSISTANCE NELSON, KAI 221541 24,000.00$ Roll PO and funds to FY23
10‐10‐4900‐5300‐570 MISCELLANEOUS ARC DOCUMENT SOLUTIONS, LLC 221080 10,000.00$ WORK IS IN PROGRESS THROUGH AUG.
10‐10‐4900‐5300‐570 MISCELLANEOUS SUMMIT DESIGN & ENGINEERING SVCS PLLC 221380 4,000.00$ Expecting Invoice
10‐10‐5000‐5300‐145 MAINTENANCE ‐ BUILDINGS CEDAR GROVE MAINTENANCE INC.221141 6,260.00$ materials are not available to complete the work
10‐10‐5000‐5300‐145 MAINTENANCE ‐ BUILDINGS ALLISON, JOE H 221492 215.00$ have not received invoice ‐ checking with Margaret ‐ work complete?
10‐10‐6300‐5300‐155 MAINTENANCE ‐ PARKS SITE CONCEPTS LLC 220666 5,010.19$ benches are back ordered due to covid delays. Expected to arrive in August
10‐10‐6300‐5300‐156 MAINTENANCE ‐ TREES TBD 221279 40.00$
forest service has started ut not completed the work. Hopefully, will be
done in July.
10‐10‐6300‐5300‐156 MAINTENANCE ‐ TREES BANK OF AMERICA NA 221393 668.08$ signs have been ordered but not delivered. May be july before they arrive.
10‐10‐6300‐5300‐155 MAINTENANCE ‐ PARKS MIRACLE RECREATION EQUIPMENT 221408 843.00$ BACKORDERED UNTIL AUGUST
10‐10‐6300‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE BURKHALTER, DEVON ARIELE 221409 2,000.00$ WORK CARRIES OVER TO FY23 DUE TO COMMITTEE PROCESS
10‐10‐6300‐5300‐570 MISCELLANEOUS MOSCA DESIGN 221521 15,000.00$ PENDING ARRIVAL OF BANNERS
10‐10‐6600‐5300‐310 GASOLINE WRIGHT EXPRESS FSC 220243 217.63$ leave open for June invoice ‐ THEN CLOSE
10‐10‐6600‐5300‐330 SUPPLIES ‐ DEPARTMENTAL BANK OF AMERICA NA 221318 203.93$
leave open until May transactions are entered in Smartfusion ‐ THEN
CLOSE
10‐10‐6600‐5300‐448 C.S./HEALTH NURSE & DRUG TESTING SAFE‐T‐WORKS, INC 220360 2,670.60$
leave open for MAY/JUNE invoices ‐ ROLL BALANCE AFTER INVOICES ARE
PAID
10‐10‐6600‐5300‐080 TRAINING/CONF./CONV.THE MOSES H CONE MEMORIAL HO 221516 3,212.00$ leave open for June invoice ‐ THEN CLOSE
10‐10‐6610‐5300‐110 TELEPHONE/INTERNET BRIGHTSTAR COMMUNICATIONS, INC.220162 4,810.22$ Needed to pay service call invoices
10‐10‐6610‐5300‐110 TELEPHONE/INTERNET BANK OF AMERICA NA 220163 12,723.76$ Needed to pay remaining monthly invoices
10‐10‐6610‐5300‐110 TELEPHONE/INTERNET BANK OF AMERICA NA 220223 16,264.65$ Needed to pay remaining monthly invoices
10‐10‐6610‐5300‐113 LICENSE FEES BANK OF AMERICA NA 221271 200.00$ Needed to pay upgrade invoice
10‐10‐6610‐5300‐113 LICENSE FEES BANK OF AMERICA NA 221343 55.00$ Needed to pay WavePad licensing invoice
10‐10‐6610‐5300‐113 LICENSE FEES COMPUTERBILITIES INC 221395 6,000.00$ Needed to pay remaining monthly invoices
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING HP INC 220870 1,430.55$ Items on back order and not yet received
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221221 11.99$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221261 270.32$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING CDW LLC 221270 33.07$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221289 104.49$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221290 189.98$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221295 3,382.18$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING CDW LLC 221302 216.00$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221323 44.99$ Needed to pay invoice
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING BANK OF AMERICA NA 221338 2,386.44$ Items on back order and not yet received
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING COMPUTERBILITIES INC 221394 35,718.37$ Items not yet received
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA PROCESSING CDW LLC 221353 94.96$ Needed to pay invoice
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES COMPUTERBILITIES INC 220222 36,925.00$ Needed to pay remaining monthly invoices
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES MCC INNOVATIONS, LLC 220584 6,110.00$ Needed to pay remaining project invoice
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES APPLE ELECTRONICS & SECURITY 220752 995.00$ Needed to pay service call invoices
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES INFOSEC ASSOCIATES 220878 4,500.00$ Needed to pay final fiscal year invoice
10‐10‐6610‐5300‐113 LICENSE FEES COMPUTERBILITIES INC 221395 3,441.00$ Need to leave open to pay final invoices
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA BANK OF AMERICA NA 221438 39.99$ Need to leave open until all items are received
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA COMPUTERBILITIES INC 221480 7,670.18$ Need to leave open until all items are received
10‐10‐6610‐5300‐338 SUPPLIES ‐ DATA BANK OF AMERICA NA 221528 119.98$ Need to leave open until all items are received
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES APPLE ELECTRONICS & SECURITY 221461 1,000.00$ Need to leave open until final invoice is received
10‐10‐6610‐5300‐458 DATA PROCESSING SERVICES NETPLANNER SYSTEMS INC 221491 1,000.00$ Need to leave open until final invoice is received
10‐20‐5100‐5300‐330 SUPPLIES ‐ DEPARTMENTAL DANA SAFETY SUPPLY, INC 220168 4,154.16$ Yes ‐ supposed to be here by end of the month
10‐20‐5100‐5300‐330 SUPPLIES ‐ DEPARTMENTAL LAWMEN'S SAFETY SUPPLY 221199 2,398.00$ Yes (once all items are received)
10‐20‐5100‐5300‐330 SUPPLIES ‐ DEPARTMENTAL LAWMEN'S SAFETY SUPPLY 221272 2,398.00$ Yes (once all items are received)
10‐20‐5100‐5300‐330 SUPPLIES ‐ DEPARTMENTAL SIRCHIE ACQUISITION COMPANY LLC 221321 759.45$ Yes (once all items are received)
10‐20‐5100‐5300‐350 UNIFORMS GALLS, LLC 220281 62.06$ Carry 62.06. Waiting on two items. Anticipated ship date mid‐july
10‐20‐5100‐5300‐350 UNIFORMS GALLS, LLC 221356 1,792.70$ Carry all remaining ‐ waiting on items
10‐20‐5100‐5300‐447 C.S./C0PIER ALFORD LEASING COMPANY, INC 220376 2,463.85$ Yes (once last FY22 bill is paid)
10‐20‐5100‐5300‐447 C.S./C0PIER C E I ‐ THE DIGITAL OFFICE COMPANY 220638 171.91$ Yes (once last FY22 bill is paid)
10‐20‐5100‐5700‐740 CAPITAL ‐ VEHICLES DANA SAFETY SUPPLY, INC 221083 20,466.74$ Still in progress. Delayed due to supply issues
10‐20‐5100‐5300‐145 MAINTENANCE ‐ BUILDINGS ALLISON, JOE H 221490 2,265.00$ Work is still pending
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 14 of 26
Aug. 8, 2022
10‐20‐5100‐5300‐320 SUPPLIES ‐ OFFICE TBD 221504 3,000.00$ Still working to determine needs and vendor
10‐20‐5100‐5300‐330 SUPPLIES ‐ DEPARTMENTAL BANK OF AMERICA NA 221400 90.25$ Still waiting on item
10‐20‐5100‐5300‐350 UNIFORMS GALLS, LLC 221419 110.47$ parker pants ‐ tyring to figure out credit issue
10‐20‐5100‐5300‐470 HIRING SELECTION PROCESS PAGE, WILLIAM STERLING 221451 3,850.00$ Work still in progress
10‐20‐5100‐5300‐570 MISCELLANEOUS THE FMRT GROUP 221503 1,250.00$
10‐20‐5100‐5700‐735 CAPITAL ‐ BUILDINGS & IMPROVEMENTS CEDAR GROVE MAINTENANCE IN 221482 30,960.00$ work in progress. No eta on completion
10‐20‐5350‐5300‐498 C.S./ORANGE COUNTY ORANGE COUNTY ‐ EMS 220269 135,952.00$
We have activities planned that will use some of these funds. Exact amount
still not known.
10‐30‐5550‐5300‐145 MAINTENANCE ‐ BUILDINGS DAC AWNINGS, INC 221515 6,137.00$ JOB WILL NOT BE COMPLETED BEFORE JULY
10‐30‐5550‐5300‐350 UNIFORMS LEGGETT TOWN & COUNTRY 221494 183.20$ JACKETS HAD TO BE ORDERED
10‐30‐5600‐5300‐455 C.S./ENGINEERING SUMMIT DESIGN & ENGINEERING SVCS PLLC 210679 5,688.75$ $5688.75 PROJECT STILL GOING
10‐30‐5600‐5300‐455 C.S./ENGINEERING SUMMIT DESIGN & ENGINEERING SVCS PLLC 210809 4,965.75$ $4965.75 PROJECT STILL GOING
10‐30‐5600‐5300‐455 C.S./ENGINEERING SUMMIT DESIGN & ENGINEERING SVCS PLLC 210836 12,730.00$ $12,730 PROJECT STILL GOING
10‐30‐5600‐5300‐455 C.S./ENGINEERING SUMMIT DESIGN & ENGINEERING SVCS PLLC 220571 45,940.00$ $45,940 PROJECT STILL GOING
10‐30‐5600‐5300‐760 POWELL BILL ARCADIS G&M OF NORTH CAROLINA, INC 221377 3,200.00$ $3200 WORK IN PROGRESS
10‐30‐5600‐5700‐729 CAPITAL ‐ INFRASTRUCTURE TRAFFIC AND PARKING CONTROL CO, INC 221317 9,464.40$ $9464.40 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 220296 32,490.00$ $32,490 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES FREIGHTLINER OF ARIZONA, LLC 220332 142,988.00$ $142,988 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 221218 7,730.00$ $7730 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES BANK OF AMERICA NA 221220 2,006.00$ $2006 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES BANK OF AMERICA NA 221341 980.70$ $980.70 HAVE NOT RECEIVED YET
10‐30‐5600‐5700‐741 CAPITAL ‐ EQUIPMENT DEERE & COMPANY 220331 130,553.79$ $130,553.79 HAVE NOT RECEIVED
10‐30‐5600‐5700‐741 CAPITAL ‐ EQUIPMENT JOE JOHNSON EQUIPMENT LLC 221263 79,811.00$ $79,811 HAVE NOT RECEIVED
10‐30‐5600‐5700‐741 CAPITAL ‐ EQUIPMENT BANK OF AMERICA NA 221340 2,400.33$ $2400.33 HAVE NOT RECEIVED
10‐30‐5600‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 221508 1,375.00$ Have not received vehicle
10‐30‐5800‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 220295 32,490.00$ $32,490 HAVE NOT RECIEVED
10‐30‐5800‐5700‐740 CAPITAL ‐ VEHICLES BANK OF AMERICA NA 221342 980.70$ $980.70 HAVE NOT RECEIVED YET
10‐30‐5800‐5700‐740 CAPITAL ‐ VEHICLES AMICK EQUIPMENT CO INC 221496 329,369.06$ Have not received vehicle
10‐30‐5800‐5700‐740 CAPITAL ‐ VEHICLES BANK OF AMERICA NA 221497 2,006.00$ Have not receeived vehicle
10‐50‐6250‐5300‐120 ADVERTISING SHANNON MEDIA, INC.220171 902.00$ SHANNAN TO CONFIRM
10‐60‐6900‐5300‐570 MISCELLANEOUS VHB ENGINEERING, P.C.210769 6,000.00$ project is on‐going
10‐60‐6900‐5300‐911 MAINTENANCE ‐ TOWN CLOCK RICKS TIME SHOP 220177 725.00$ DUSTIN TO CHECK ON 2ND MTCE INVOICE
10‐60‐6900‐5300‐145 MAINTENANCE ‐ BUILDINGS FAIRVIEW COMMUNITY WATCH 221465 5,000.00$ UPGRADES NOT STARTED
30‐80‐7220‐5300‐320 SUPPLIES ‐ OFFICE OFFICE DEPOT 220946 140.87$ YES IF BILLED
30‐80‐7220‐5300‐330 SUPPLIES ‐ DEPARTMENTAL U S A BLUE BOOK 220103 129.79$ YES IF BILLED
30‐80‐7220‐5300‐350 UNIFORMS TOTAL EXPOSURE DESIGNS 221258 173.85$ YES IF BILLED
30‐80‐7220‐5300‐455 C.S./ENGINEERING MERRICK & COMPANY 220554 5,900.00$ Ongoing project
30‐80‐7220‐5300‐455 C.S./ENGINEERING I C F CONSULTING GROUP, INC 220606 20,000.00$ Ongoing project
30‐80‐7220‐5300‐493 C.S./GIS SUMMIT DESIGN & ENGINEERING SVCS PLLC 211194 9,000.00$ Ongoing project
30‐80‐7220‐5300‐493 C.S./GIS SUMMIT DESIGN & ENGINEERING SVCS PLLC 220645 2,500.00$ Ongoing project
30‐80‐7220‐5300‐570 MISCELLANEOUS DAVENPORT & COMPANY LLC 221065 20,000.00$ Anticipate that work will get started later this summer
30‐80‐7220‐5300‐350 UNIFORMS TOTAL EXPOSURE DESIGNS 221459 293.73$ Order pending ‐ backordered items
30‐80‐7220‐5300‐455 C.S./ENGINEERING H D R ENGINEERING, INC OF THE CA 221464 32,763.60$ Ongoing project
30‐80‐7220‐5300‐455 C.S./ENGINEERING HAZEN AND SAWYER, P.C.221520 23,300.00$ Ongoing project
30‐80‐7220‐5300‐493 C.S./GIS SUMMIT DESIGN & ENGINEERING S 221479 14,600.00$ Ongoing project
30‐80‐7240‐5300‐334 DEPT SUPP‐METER READING CORE & MAIN LP 220305 72,832.25$ OPEN ORDERS ARE STILL PENDING ‐ PER TH
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT GOPHER UTILITY SERVICES 220348 477.91$ Waiting on invoice/product
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT CITI LLC 220935 7,978.00$
30‐80‐8120‐5300‐572 CONSUMER CONFIDENCE REPORT NORDAN, CONSUELO 220237 600.00$ Ongoing project
30‐80‐8120‐5300‐145 MAINTENANCE ‐ BUILDINGS WARREN‐HAY MECHANICAL CON 221401 2,250.00$ Pending work
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT BRYANT‐DURHAM ELECTRIC CO, IN 221414 4,364.40$ Pending work
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT U S A BLUE BOOK 221509 3,418.50$ Pending invoice
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT U S A BLUE BOOK 221510 3,542.01$ Pending invoice
30‐80‐8120‐5300‐158 MAINTENANCE ‐ EQUIPMENT U S A BLUE BOOK 221511 3,542.01$ Pending invoice
30‐80‐8120‐5300‐323 SUPPLIES ‐ CHEMICALS UNIVAR USA INC 221416 13,964.98$ Pending invoice
30‐80‐8120‐5300‐323 SUPPLIES ‐ CHEMICALS SOUTHEASTERN LABORATORIES, IN 221439 1,451.72$
30‐80‐8130‐5300‐152 AQUATIC WEED CONTROL NCDENR 210202 3,108.12$ Ongoing project
30‐80‐8130‐5300‐152 AQUATIC WEED CONTROL NCDENR 220488 8,300.00$ Ongoing project
30‐80‐8130‐5300‐154 MAINTENANCE ‐ GROUNDS JOHN WILKERSON GENERAL SVCS 220288 7,000.00$ JUST CHANGED TO WELLMONT (DOUG M)
30‐80‐8130‐5300‐158 MAINTENANCE ‐ EQUIPMENT CITI LLC 221203 6,975.00$ INVOICE FORTHCOMING BY 6/30
30‐80‐8130‐5300‐153 DAM INSPECTION & EVALUATION ALTHISER, KENTON 221522 6,500.00$ Ongoing project
30‐80‐8130‐5300‐153 DAM INSPECTION & EVALUATION SCHNABEL ENGINEERING LLC 221545 2,500.00$ PO ISSUED ‐ STILL NEED QUOTES
30‐80‐8130‐5300‐154 MAINTENANCE ‐ GROUNDS 4 S SIGN & SUPPLY INC 221513 500.00$ Order placed awaiting product
30‐80‐8130‐5300‐158 MAINTENANCE ‐ EQUIPMENT CITI LLC 221523 12,599.00$ Work underway but not sure if complete by 6/30
30‐80‐8140‐5300‐145 MAINTENANCE ‐ BUILDINGS APPLE ELECTRONICS & SECURITY 221247 1,098.00$ Waiting on work to be completed.
30‐80‐8140‐5300‐154 MAINTENANCE ‐ GROUNDS MALINOWSKI, DOUGLAS P 220621 13,440.00$
Not sure if the work will be completed by the end of the month
30‐80‐8140‐5300‐158 MAINTENANCE ‐ EQUIPMENT MANAGED GENERATOR SERVICES 221326 1,049.80$ Service has not been completed.
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL DILLON SUPPLY CO 221250 135.00$ Waiting to receive the parts.
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL CORE & MAIN LP 221369 4,927.77$ Waiting to receive the parts.
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL HACH COMPANY 221370 608.57$ Still waiting on the other half of the order.
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221387 3,294.00$ Waiting to receive the parts.
30‐80‐8140‐5300‐331 SUPPLIES ‐ SAFETY LEGGETT TOWN & COUNTRY 221052 120.00$ Waiting on one pair of boots.
30‐80‐8140‐5700‐729 CAPITAL ‐ INFRASTRUCTURE TAYLOR ENGINEERING & CONSULTING 27025 10,082.00$ Ongoing project
30‐80‐8140‐5700‐729 CAPITAL ‐ INFRASTRUCTURE N C D E N R 27079 150.00$ Ongoing project
30‐80‐8140‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 221042 69,775.00$ Waiting on truck.
30‐80‐8140‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE GEL SOLUTIONS 221411 1,878.00$ Waiting to be invoiced.
30‐80‐8140‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE MCKIM & CREED, INC 221544 40,000.00$ PROJECT NOT STARTED YET
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221387 1,657.00$ Waiting on the rest of the parts to come in.
30‐80‐8140‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221426 140.00$ Waiting on the parts to come in.
30‐80‐8200‐5300‐145 MAINTENANCE ‐ BUILDINGS APPLE ELECTRONICS & SECURITY 221247 1,098.00$ Waiting on work to be completed.
30‐80‐8200‐5300‐154 MAINTENANCE ‐ GROUNDS MALINOWSKI, DOUGLAS P 220621 13,440.00$ Not sure if the work will be completed by the end of the month
30‐80‐8200‐5300‐158 MAINTENANCE ‐ EQUIPMENT MANAGED GENERATOR SERVICES 221223 1,857.97$ Service has not been completed.
30‐80‐8200‐5300‐158 MAINTENANCE ‐ EQUIPMENT MANAGED GENERATOR SERVICES 221326 5,069.05$ Service has not been completed.
30‐80‐8200‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE ELLINGTON CONTRACTORS 210905 11,500.00$ Work has not be completed.
30‐80‐8200‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE ELLINGTON CONTRACTORS 210980 2,702.00$ Service has not been completed.
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 15 of 26
Aug. 8, 2022
30‐80‐8200‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE TPT COATING INC 220386 8,245.00$ Waiting on one more MH to be completed.
30‐80‐8200‐5300‐322 SUPPLIES ‐ LIFT STATION PUMPS CLEAR WATER, INC.221222 13,294.00$ Waiting on parts.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL BANK OF AMERICA NA 221202 37.42$ Marie.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL DILLON SUPPLY CO 221250 135.00$ Waiting on parts.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221275 3,765.10$ Waiting on parts.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221336 3,420.00$ Waiting on parts.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221386 1,992.00$ Waiting on parts.
30‐80‐8200‐5300‐331 SUPPLIES ‐ SAFETY LEGGETT TOWN & COUNTRY 221052 60.63$ Waiting on one pair of boots.
30‐80‐8200‐5700‐740 CAPITAL ‐ VEHICLES UNIVERSITY FORD, INC 221042 69,775.00$ Waiting on truck.
30‐80‐8200‐5700‐741 CAPITAL ‐ EQUIPMENT MIZELLE CONSTRUCTION SERVICES INC 220827 139,590.00$ Ongoing project
30‐80‐8200‐5300‐158 MAINTENANCE ‐ EQUIPMENT MANAGED GENERATOR SERVICES 221445 4,829.49$ Waiting on the service to be completed.
30‐80‐8200‐5300‐322 SUPPLIES ‐ LIFT STATION PUMPS CLEAR WATER, INC.221543 7,350.00$ WAITING ON PUMP
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL INFRASTRUCTURE SOLUTIONS GRO 221413 2,653.57$ Waiting on the rest of the parts to come in.
30‐80‐8200‐5300‐330 SUPPLIES ‐ DEPARTMENTAL T E C UTILITIES SUPPLY INC 221426 140.00$ Waiting on the parts to come in.
69‐21‐8200‐5700‐739 WASTEWATER SYSTEM REHAB TPT COATING INC 221517 78,417.49$ Waiting on the service to be completed.
30‐80‐8220‐5300‐158 MAINTENANCE ‐ EQUIPMENT TENCARVA MACHINERY COMPANY 221333 8,023.47$ WORK IS NOT COMPLETE YET
30‐80‐8220‐5300‐158 MAINTENANCE ‐ EQUIPMENT MCMASTER‐CARR SUPPLY CO 221360 4,978.19$ ONE ITEM BACKORDERED
30‐80‐8220‐5300‐165 MAINTENANCE ‐ INFRASTRUCTURE KEMP CONSTRUCTION INC 221352 47,020.00$ PROJECT IS ONGOING
60‐03‐6300‐5700‐728 CONNECTIVITY INFRASTRUCTURE SUMMIT DESIGN & ENGINEERING SVCS PLLC 210827 1,475.00$ Capital project that has just started construction
60‐11‐5600‐5700‐718 VALLEY FORGE RD CONSTRUCTION ADMIN SUMMIT DESIGN & ENGINEERING SVCS PLLC 211208 44,975.00$ capital project is on‐going
60‐11‐5600‐5700‐727 VALLEY FORGE RD INFRASTRUCTURE SUMMIT DESIGN & ENGINEERING SVCS PLLC 210461 3,794.63$ capital project is on‐going
60‐11‐5600‐5700‐727 VALLEY FORGE RD INFRASTRUCTURE CHATHAM CIVIL CONTRACTING LLC 220747 809,438.25$ capital project is on‐going
60‐11‐5600‐5700‐781 VALLEY FORGE RD ‐ MISC LEGAL & DELAY COSTS CHATHAM CIVIL CONTRACTING LLC 221547 13,100.00$ legal fees ‐ invoice should come in July
60‐23‐6510‐5700‐045 DESIGN CLEARSCAPES, PA 221536 799,800.00$ train station design
61‐11‐5900‐5700‐727 VALLEY FORGE RD INFRASTRUCTURE CHATHAM CIVIL CONTRACTING LLC 220747 100,000.00$ capital project is on‐going
67‐80‐8130‐5700‐570 MISCELLANEOUS KBS EARTHWORKS, INC.221396 88,647.00$ Ongoing project
69‐21‐8200‐5700‐739 WASTEWATER SYSTEM REHAB MERRICK & COMPANY 220554 84,600.00$ Ongoing project
72‐10‐3000‐5300‐800 CDBG‐CV ‐ ADMINISTRATION ORANGE COUNTY HOUSING 220529 52,737.48$ project is on‐going
72‐10‐3000‐5300‐801 CDBG‐CV ‐ PUBLIC SERVICES ORANGE COUNTY HOUSING 220529 467,374.85$ project is on‐going
72‐20‐5100‐5300‐052 ABC BOARD EXPENDITURES FREEDOM HOUSE RECOVERY CENTER, INC. 220601 3,040.00$ We have activities planned that will use some of these funds. Exact amount
ill k
73‐51‐6250‐5300‐040 AUDIT FEES CHERRY BEKAERT LLP 220473 5,840.00$ For FY21 Audit
73‐51‐6250‐5300‐458 DATA PROCESSING SERVICES HEARTY PIXEL, LLC 220401 337.50$ waiting on final invoice
74‐51‐6250‐5300‐040 AUDIT FEES CHERRY BEKAERT LLP 220474 1,650.00$ For FY21 Audit
74‐51‐6250‐5300‐486 C.S./ALLIANCE ALLIANCE‐VISITOR SERVICES 220443 33,333.32$ waiting on final invoice
10‐10‐4200‐5300‐080 TRAINING/CONF./CONV.NO PO 11,500.00$ rollover funds for racial equity training for all employees
10‐30‐5600‐5300‐760 FDP of streets NO PO 100,000.00$ Waitng on Contract paperwork
10‐30‐5600‐5700‐729 FDP of streets NO PO 116,600.17$ Waitng on contract to write PO
10‐10‐5000‐5700‐740 Capital vehicles NO PO 24,000.00$ carry over to purchase vehicle for Rod Jones
10‐10‐5000‐53000‐583 Misc‐Tax, Tags, etc.NO PO 1,200.00$ carry over taxes & license for vehicle
10‐10‐6600‐5300‐080 TRAINING/CONF./CONV.ROLL OVER BALANCE TO FY23 NO PO 7,443.16$
Still catching up on trainings that were missed in the last 2 years
10‐10‐6600‐5300‐158 MAINTENANCE ‐ EQUIPMENT ROLL OVER BALANCE TO FY23 NO PO 3,000.00$
Repair of lift for confined space (Tripod) identified in the last 3‐4 weeks.
10‐10‐6600‐5300‐320 SUPPLIES ‐ OFFICE ROLL OVER BALANCE TO FY23 NO PO 500.00$
Restocking supplies due to increased demand and supply chain
irregularities over the last 2 years
10‐10‐6600‐5300‐330 SUPPLIES ‐ DEPARTMENTAL ROLL OVER BALANCE TO FY23 NO PO 5,377.07$
Restocking supplies due to increased demand and supply chain
irregularities over the last 2 years
10‐10‐6600‐5300‐332 SUPPLIES ‐ OSHA ROLL OVER BALANCE TO FY23 NO PO 12,577.64$
Restocking supplies due to increased demand and supply chain
irregularities over the last 2 years
10‐10‐6600‐5300‐448 C.S./HEALTH NURSE & DRUG TESTING ROLL OVER BALANCE TO FY23 NO PO 1,750.00$
Verbal announcement from vendor that a price increase is expected which
was not included in FY23 budget
10‐10‐6600‐5300‐570 MISCELLANEOUS ROLL OVER BALANCE TO FY23 NO PO 29,235.00$
For vending machine purchase dependent on 86N renovations
10‐60‐6900‐5300‐145 MAINTENANCE ‐ BUILDINGS ROLL OVER BALANCE TO FY23 NO PO 30.00$ For Fairview Community Center Upgrades
30‐80‐7220‐5300‐477 CS/Update Sewer Cap Fees ROLL OVER BALANCE TO FY23 NO PO 30,000.00$ Fee analysis has not yet started
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 16 of 26
Aug. 8, 2022
ORDINANCE
Amending Chapter 14, Section 14-13(a) and 14-16, Bills and
Prohibited Activities
WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation (the “Town”) has a duly adopted Town
Code of Ordinances (the “Code”); and
WHEREAS, Chapter 14 of the Code establishes regulations related to water and sewer services provided by the Town;
and
WHEREAS, Sections 14-13(a) and 14-16 includes billing stipulations and prohibited activities and provisions allowing
penalties for tampering with the Town-owned water or sewer system, including water meters and hydrants, some of
which provisions were previously believed to be superseded by State law; and
WHEREAS, on June 29, 2020, the code was modified to remove tampering fees which have since been found to be
allowable in the opinion of the town’s legal staff; and,
WHEREAS, the Code is being amended to return language allowing tampering fees and civil penalties for tampering
with the water system, including water meters or hydrants amongst other water theft instances.
NOW, THEREFORE, the Hillsborough Board of Commissioners ordains:
Section 1. Section 14-13(a) is hereby struck in its entirety and replaced with the following:
(a) Bills shall be mailed out at the beginning of each month and will become delinquent if not
paid by the date stated on the bill, typically the 25th of each month.
(1) A late penalty charge will be assessed on the penalty date for all delinquent accounts.
(2) If the bill is not paid in full or otherwise resolved by the close of the business day on the
disconnect date, the meter will be turned off and locked. There will also be a delinquency
fee (refer to the town's fees, rates, and charges schedule) added to the account.
(3) Service will be reconnected when the total balance due is paid in full.
(4) Termination of service for non-payment will not take place on Friday or the day before a
holiday.
(5) If any tampering to the meter or service connection occurs, the meter will be locked, and
a tampering fee and civil penalty will be assessed per Section 14-16(a)(6). Service will not
be reconnected until all fees are paid in full.
(6) Repeated tampering will result in removal of the meter, also incurring additional fees to
reset and reactivate it, and potential civil or criminal charges.
ORDINANCE #20220627-3.E
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 17 of 26
Aug. 8, 2022
Section 2. Section 14-16 is struck in its entirety and replaced with the following:
(a)No unauthorized person may:
(1)Supply or sell water from the town system to other persons or carry away water
from any hydrant, public water fountain, or other such public outlet without
specific authorization from the town.
(2)Manipulate, tamper with, bypass, obstruct, alter, or harm in any manner
whatsoever any waterline, sewer line, main, or appurtenance or any other part of
the water or sewer system including, but not limited to, any testing or inspection
device used to measure the character or concentration of wastes discharged into
the sanitary sewer system.
(3)Tamper with, bypass, obstruct or alter the water meter that results in altering the
true reading of water consumed, affix personal monitoring devices to the water
meter which may inhibit access or remote reading of the meter or turn on a water
meter that has been turned off by the town for failure to pay a bill.
(4)Attach or cause to be attached any connection to the waterline before the water
meter or between the water meter and a backflow prevention device that is an
unprotected cross-connection.
(5)Knowingly make any false statement, representation, or certification in any
application, record, report, plan, or other document filed or required to be
maintained under this chapter.
(6)Use of water from the town system without written permission from the town. A
water system tampering fee and civil penalty will be charged as below in addition
to estimated water taken without payment. Failure to pay will result in a civil
action to collect the debt and may result in referral for criminal prosecution.
(i)A meter tampering fee of $350 shall be charged along with a civil penalty
of $500, of which the civil penalty shall be doubled for any future offenses
within a two-year period.
(ii)A hydrant tampering fee of $500 will be charged along with a civil penalty
of $3000, of which the civil penalty shall be doubled for any future
offenses by the same Person.
Section 3. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 4. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote, and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.E
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 18 of 26
Aug. 8, 2022
ORDINANCE
Amending Chapter 14, Section 14-71 and Appendix A-1, System
Development and Capital Facilities Fees
The Hillsborough Board of Commissioners ordains:
Section 1. The title of the Section shall read “Payment of system development and capital facilities fees.”
Section 2. Section 14-71(a) is hereby struck in its entirety and replaced with the following:
(a)System development fees or capital facilities fees set forth in the schedule of rates and
charges referenced in section 14-9, and in appendix A to this chapter, shall be paid by
the developer or owner of property being developed, or redeveloped.
(i)The System Development Fee shall be applied to new development that connects
to the utility system. New development shall be defined as any of the following:
1)the subdivision of land, 2) the construction, reconstruction, redevelopment,
conversion, structural alteration, relocation, or enlargement of any structure
which increases the number of meters or increases the meter size which began
after July 1, 2017.
(ii)The Capital Facilities Fee shall apply to existing development that connects to the
system for the first time, or redevelopment of a parcel, vacant or otherwise, with
a prior water or sewer connection that was in existence before February 12, 1990.
(iii)The collection of the fees shall be in accordance with G.S. 162A-213.
Section 3. Section 14-71(b) is hereby deleted.
Section 4. Section 14-71(c) is hereby deleted.
Section 5. Appendix A-1. One-time fees and charges for making water and sewer service available, Item 1 is
to be changed to “Water System Development or Capital Facilities” as the fee title and the
examples under purpose column are to be deleted.
Section 6. Appendix A-1 One-time fees and charges for making water and sewer service available, Item 5
definition is to be changed to “Sewer System Development or Capital Facilities” as the fee title
and the examples under the purpose column are to be deleted.
Section 7. Appendix A-1 One-time fees and charges for making water and sewer service available, Item 9
Service initiation fee is to delete the last sentence of the purpose description and only keep the
words, “See section 14-6(c).”
Section 8. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 9. This ordinance shall become effective upon adoption.
ORDINANCE #20220627-3.F
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 19 of 26
Aug. 8, 2022
The foregoing ordinance having been submitted to a vote, received the following vote, and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.F
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 20 of 26
Aug. 8, 2022
ORDINANCE
Grant Project
American Rescue Plan Act - Water Treatment Plant Paving &
Curbing Repair
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following grant project ordinance is hereby adopted:
Section 1. This ordinance is a grant project ordinance hereby authorizing paving and curbing repair at the
Water Treatment Plant.
Section 2. Revenues anticipated to be available to the town to complete the project are as follows.
American Rescue Plan $90,000
TOTAL $90,000
Section 3. Amounts appropriated for the project are as follows.
WTP Paving & Curbing Repair $90,000
TOTAL $90,000
Section 4. This ordinance shall be amended in any manner to add additional appropriations, modify or
eliminate existing projects, and/or add a new project, so long as it continues to fulfill the
requirements of G.S. 159-13.2 and other applicable laws.
Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.G
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 21 of 26
Aug. 8, 2022
UPDATE BUDGET CHANGES
TOWN OF HILLSBOROUGH
FY 2021-2022
ACCOUNT
PRINT ONLY 2021-2022 BUDGET
NUMBER BUDGET CHANGE BUDGET
CURRENT BUDGET AMENDEDCHANGE
DATE
Revenue
77
77-25-3001-3310-008 GRANT - ARPA - WTP
PAVING & CURBING
90,000.00246380.00 90,000.006/27/2022
To establish project
90,000.00Total for 77 0.00 90,000.00
0.00 90,000.00 90,000.00Total for Revenue
Expenditure
77
77-25-3001-5700-783 ARPA - WTP PAVING &
CURBING REPAIR
90,000.00246390.00 90,000.006/27/2022
To establish project
90,000.00Total for 77 0.00 90,000.00
0.00 90,000.00 90,000.00Total for Expenditure
180,000.00Grand Total 0.00 180,000.00
EBRADFORD 2:13:37PM06/22/2022
BPPostBudgetVersion
Page 1 of 1
ARPA
ARPA
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 22 of 26
Aug. 8, 2022
ORDINANCE
Grant Project
American Rescue Plan Act - Water Treatment Plant SCADA
Update
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following grant project ordinance is hereby adopted:
Section 1. This ordinance is a grant project ordinance hereby authorizing the update of the Water
Treatment Plant’s SCADA system.
Section 2. Revenues anticipated to be available to the town to complete the project are as follows.
American Rescue Plan $50,000
TOTAL $50,000
Section 3. Amounts appropriated for the project are as follows.
WTP SCADA Update $50,000
TOTAL $50,000
Section 4. This ordinance shall be amended in any manner to add additional appropriations, modify or
eliminate existing projects, and/or add a new project, so long as it continues to fulfill the
requirements of G.S. 159-13.2 and other applicable laws.
Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.H
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 23 of 26
Aug. 8, 2022
UPDATE BUDGET CHANGES
TOWN OF HILLSBOROUGH
FY 2021-2022
ACCOUNT
PRINT ONLY 2021-2022 BUDGET
NUMBER BUDGET CHANGE BUDGET
CURRENT BUDGET AMENDEDCHANGE
DATE
Revenue
77
77-25-3001-3310-009 GRANT - ARPA - WTP
SCADA UPDATE
50,000.00246400.00 50,000.006/27/2022
To establish project
50,000.00Total for 77 0.00 50,000.00
0.00 50,000.00 50,000.00Total for Revenue
Expenditure
77
77-25-3001-5700-784 ARPA - WTP SCADA
UPDATE
50,000.00246410.00 50,000.006/27/2022
To establish project
50,000.00Total for 77 0.00 50,000.00
0.00 50,000.00 50,000.00Total for Expenditure
100,000.00Grand Total 0.00 100,000.00
EBRADFORD 2:43:45PM06/22/2022
BPPostBudgetVersion
Page 1 of 1
ARPA
ARPA
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 24 of 26
Aug. 8, 2022
ORDINANCE
Capital Project
Exchange Club Road Bridge Repair
The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General
Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1. This ordinance is a capital project ordinance hereby authorizing the repair of the Exchange Club
Road bridge.
Section 2. Revenues anticipated to be available to the town to complete the project are hereby amended as
follows.
Exchange Club Rd Bridge Repair $170,000
TOTAL $170,000
Section 3. Amounts appropriated for the capital project are hereby amended as follows.
Exchange Club Rd Bridge Repair $170,000
TOTAL $170,000
Section 4. This ordinance shall be amended in any manner to add additional appropriations, modify or
eliminate existing capital projects, and/or add new capital project, so long as it continues to fulfill the
requirements of G.S. 159-13.2 and other applicable laws.
Section 5. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be
kept on file by them for their direction in carrying out this project.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
27th day of June in 2022.
Ayes: 3
Noes: 0
Absent or excused: 2
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220627-3.I
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 25 of 26
Aug. 8, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 06/29/2022 TO 06/29/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-30-5600-5700-729 CAPITAL - INFRASTRUCTURE
06/29/2022 205,000.00 -43,553.00Move Exchange Club Bridge Repairs to F 24779 123,447.00EBRADFORD
10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND
06/29/2022 0.00 43,553.00Move Exchange Club Bridge Repairs to F 24778 764,270.00EBRADFORD
60-32-3800-3201-002 FEDERAL - ST-BG
06/29/2022 0.00 126,447.00To est project 24783 126,447.00EBRADFORD
60-32-3870-3870-411 TRANSFER FROM GF - EXCHANGE CLUB RD
06/29/2022 0.00 43,553.00To est project 24784 43,553.00EBRADFORD
60-32-5600-5700-852 EXCHANGE CLUB RD BRIDGE REPAIRS
06/29/2022 0.00 170,000.00To est project 24785 170,000.00EBRADFORD
340,000.00
EBRADFORD 11:17:41AM06/27/2022
fl142r03
Page 1 of 1
Streets
Streets
Exchange
Club
Exchange
Club
Exchange
Club
APPROVED: 3/0
DATE: 6/27/22
VERIFIED: ___________________________________
June 27, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 26 of 26
Aug. 8, 2022