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HomeMy Public PortalAboutMinutes - LIB - 2015.01.20Minutes McCaII Public Library Board of Trustees Meeting Tues. Jan 20, 2014 Idaho Room, 2:00 PM Call to order: 2:14 pm Attendance: Ed Hershberger, Sean Gould, Bob Giles, Jacki Rubin, Meg Lojek, Lola Elliot, and Lynn Lewinski. Minutes: Approved as corrected, to show DVD fines tabled for next fiscal year. Director's Report: Budget and Stats: Meg reviewed her report to the City Council, which we discussed and approved. We are very glad for Meg stepping up to meet her responsibilities and being so efficient. Warrant Register: Fine Staff: Reviews completed. The short term computer usage is going well. Old Business: LGIP investment options: Waiting for feedback from Linda, perhaps information will be sent by next month. Request for recruitment: Programming Librarian timetable has been delayed, but we are glad to be proceeding The Board approves the position to be presented for 25-30 hours with the details as presented. New Business: Approval for special use of Conference Room May 1 is denied by a motion from Ed, second by Lola. Calendar amendments for 2015: early closure Thursday, December 24 is approved by a motion from Ed, with a second by Sean. Policy Review: bulletin board policy; meeting space policy; equipment loan policy: Discussion held on each with a decision to review our policy manual to ensure up -dates are included. Equipment is not to be lent without trained staff in attendance. Friend's Report: The Book Sale begins on Jan. 29th and runs through Feb. 7`h, 3pm-5pm. Future Goals: Meg has met with City staff to garner information about building a new Library facility, not a district. Lynn and Ed recapped some of the history of Board concepts on the desire to expand, enrich and excel in giving the community outstanding service and programs. The need expand and build a new facility was supported by Lindley Kirkpatrick, as the City campus plan was developed. Many informational meetings were held, with the Board as well as City staff. Guest speakers included members of the State Library, Librarians that had built buildings recently, architects, and fund raisers. The Board visited several libraries and each member spent extensive time studying and planning the needs to be met and how to plan for building a new facility. The building continues to deteriorate while the community overruns the programs with record numbers. Annual Evaluations: We all appreciated Meg's detailed, yet concise self -evaluation report. Ed motions, with Sean second, to add our written statement of approval. Adjournment: 4:40 pm Next Board Meeting: Tues, Feb. 24, 1:00 PM, Conference Room