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HomeMy Public PortalAboutMinutes_CCMeeting_04162013ta) CITY COUNCIL MEETING APRIL 16, 2013 — 7:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Dan Gubler, Council Member Rob Geray, Public Works Director Zech Prouse, Police Chief Shannon Basaraba, City Clerk Julie Hammond, Treasurer Amy Sullivan. ABSENT: Council Member Thane Price, Building Inspector Allen Eldridge. VISITORS: Jolyn Louk, Tom Hillesheim, Darlene DeSomer, Lin Longhurst. Mayor Andersen welcomed everyone and asked them to sign in. Council Member Gubler led with the Pledge of Allegiance. Consent Agenda: Work and Council Minutes from March 19, 2013 were approved. Mayor Andersen stated the City was six months into the year. Capital improvements looked good at 35% of expenditures but the building inspections are off due to underestimating. The water fund already had fourteen connections which were estimated at eleven for the year. The expense report looked normal. Council Member Geray asked about the big gap in check numbers. Treasurer Sullivan stated that the checks were used for payroll and that all checks are accounted for. Council Member Geray asked if anything had changed on Well #3 Generator Project. Director Prouse stated that there were no other changes. Mayor Andersen entertained a motion from the Council. Council Member Geray motioned to approve the Consent Agenda and Council President Case seconded the motion. All were in favor, motion carried. Culpepper & Merriweather Circus: Visitors Darlene DeSomer and Tom Hillesheim of the Lions Club presented a proposal for the Culpepper & Merriweather Circus to come to Iona on July 2, 2013. They stated that for $290 they could bring the circus to town. Their job would be to pre -sale as many tickets as they could: $6.00 per child; $10.00 per adult, the night of the show the tickets would run: $7.00 per child; $13.00 per adult. The profits from the sale of tickets would be split with the Lions Club. Ms. DeSomer stated that this would help to raise money for the monument and hopefully boost membership. The proposed area is between the north and south ball fields. The Culpepper & Merriweather Circus indicated they would provide their own sanitation and power, the only thing they needed was a water supply. The Circus informed the Lions Club they would send a 24 hour man to mark areas the day before, arrive at 7:00 a.m., set-up the big top by 10:00 a.m., have free pony rides from 4:00 to 4:30 p.m., run two ninety minute shows at 5:00 p.m. and 7:30 p.m., and sale concessions. They indicated that there are usually 300-400 people in attendance per show and that they would be cleaned up and pull out by 5:00 a.m. the next morning. Mayor Andersen stated that baseball would be finishing up that weekend and asked them if they had approached the school district. Council Member Gubler was concerned about security and thought that Iona Elementary would be a better venue. Council Member Geray thought there would be a lot of wear and tear on the grass. It was the consensus of the Council that Iona Elementary would be a better location. Mr. Hillesheim inquired how to approach Roger Hill of School District #93. The Mayor stated to let him know that the Council is behind the circus and would like to bring it to town. 1 Lions Club: Mayor Andersen asked how the Lions Club was doing. Ms. DeSomer stated that she hoped the circus would give life to the membership. The Mayor suggested handing out Lions Club information at the circus and the breakfasts. Mayor Andersen asked if they were still planning on serving breakfast on July 4th and 27th. Ms. DeSomer indicated that they would. The Mayor thanked Ms. DeSomer and Mr. Hillesheim for their presentation and update. Spring Clean Up: Mayor Andersen stated that Spring Clean Up was on May 4, 2013. Clean up would begin at 10:00 a.m. until 12:00 p.m. at Pioneer Park and there would be a Tree City USA presentation at 11:00 a.m. Hot dogs, chips, and a drink would be provided at 12:00 p.m. at the City Building. The Mayor asked Director Prouse to provide dumpsters at the City Building and asked Council Member Gubler to coordinate with the wards and have it put in the newsletter. Clerk Hammond was asked to provide minutes from the Park -Tree Committee Meeting at the next Council Meeting. Iona Days: It is the 130th Year Celebration. Mayor Andersen asked if Council would talk to the different wards and provide an event from each ward on Saturday, July 27, 2013 between 10:00 a.m. and 2:00 p.m. He would ask Trent and SueAnn Dabell if they would provide a three on three basketball event. Council President Case stated that the Friday Night Dinner (July 26, 2013) would consist of: BBQ Chicken; potatoes; rolls; corn on the cob; fresh fruit salad; apple cake; lemonade and water. It was suggested to keep the price at $5.00 for children and $8.00 for adults. Mayor Andersen stated that Kaelyn Schweider would auction baked goods for a fundraiser for Mason Schweider who has Muscular Dystrophy. Mayor Andersen stated he would line up Friday nights entertainment and Council Member Geray would be in charge of advertisement. Council Member Gubler suggested having a parking lot dance with the Mayor's Youth Advisory Council (MYAC) in conjunction with the dinner to get more youths involved. Reports: Council President Case had no report at this time. Treasurer Sullivan reported that the Intermountain Gas Franchise Check should be here next week. Clerk Hammond gave Council Member Geray $60 to give to the Historical Committee from the sale of Iona History Books. Chief Basaraba stated that background checks for the baseball coaches would run around $2,500. Mayor Andersen indicated that the City would run background checks on a limited number of coaches this year and include the cost in the fees next year for all coaches to be checked. Council Member Gubler reported that the Fire District was in contract negotiations with the City of Idaho Falls. He indicated that the Fire District, at some point in the future, would build and man a fire station due to the rising costs of the contract with the City of Idaho Falls. He stated that the location would be south on York Road. Council Member Geray reported that the Historical Committee would not be hosting a dinner and melodrama at this year's Iona Days Celebration. He asked if the City would provide water to the museum. Mayor Andersen indicated that the City would not have a problem providing the museum with water; however they would have to contact Iona Bonneville Sewer District (IBSD) for providing the sewer service first. 2 Mayor Andersen reported that Bonneville County Planning & Zoning had another public hearing scheduled for April 22, 2013 at 5:15 p.m. to annex the remaining ten acres on Honey Bee Lane in the Green Valley Subdivision. He stated that we needed to oppose it. Mayor Andersen talked with Mr. Neilis about annexation into the City. Mr. Neilis stated he was not interested but is thinking about it after Mayor Andersen explained that Iona wants to be able to shape its surrounding area. The Mayor stated that he would be able to have two to three connections on an acre and a half depending on the frontage. Mayor Andersen reported that Council Member Price had been offered another position in Knoxville, Tennessee and maybe leaving the Council. The Mayor thanked Treasurer Sullivan for coordinating the Easter Egg Hunt and stated that she had done an excellent job on donations. Council Member Geray asked how we recognize people who donate. Treasurer Sullivan stated that she sends them thank you letters. Mayor Andersen asked Chief Basaraba to purchase his patrol bike. The Mayor asked Council about lowering the water shut off fee of $75 to $50 because some people have a hard time paying the monthly fee let alone a shut off fee of $75. Council agreed and Mayor Andersen stated he would ask Attorney Storer about a Flat Rate of $50 for the shut off fee. Visitor Jolyn Louk wanted to let Council know how much she appreciated the employees of the City. She stated that Chief Basaraba is great to work with and responds well to calls and that all employees are very courteous and pleasant to work with. Director Prouse and Chief Basaraba stated that they appreciate hearing it too. Executive Session: According to Idaho Code 67-2345 — Council Member Geray motioned to enter into Executive Session. Council Member Gubler seconded the motion. Motion to enter into Executive Session approved by roll call vote: Bruce Case — Yes Rob Geray — Yes Dan Gubler — Yes 8:49 p.m. Executive Session opened. 9:06 pin Ex-c ive Sesn closed. Meeting adjourned 9:06 p.m. 3 ris City of Iona Category Balance Report - Banks Page: 1 GL Period: 03/13 Apr 09, 2013 04:26PM Report Criteria: Year -To -Date Amount Actual Amounts Accounts In Catagory: BANKS Account Number Account Title YTD Actual 01-1050 CHECKING - COMMERCE BANK 44,709.12 10-1175 INVESTMENTS -COMMERCE -GENERA 131,323.40 10-1221 ZIONS - GENERAL CD 57,755.89 10-1231 KEY BANK GENERAL - CD 157,741.97 10-1241 WELLS FARGO--GENERAL 50,020.49 51-1200 INVESTMENTS -COMMERCE WATER 87,344.43 51-1210 WELLS FARGO-WATER SVGS 51,938.22 51-1222 ZION - WATER SVGS- CD 43,570.23 51-1232 KEY BANK WATER - CD 52,580.65 51-1252 ZIONS BANK --WATER SAVINGS 150,524.49 Total BANKS: 827,508.89 Grand Totals: 827,508.89 "IN City of Iona Check Register - Iona Page: 1 Check Issue Dates: 3/1/2013 - 3/31/2013 Apr 03, 2013 01:42PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 03/13 03/11/2013 10923 03/13 03/01/2013 10929 03/13 03/04/2013 10930 03/13 03/04/2013 10931 03/13 03/04/2013 10957 03/13 03/05/2013 10958 03/13 03/11/2013 10959 03/13 03/11/2013 10960 03/13 03/11/2013 10961 03/13 03/11/2013 10962 03/13 03/11/2013 10963 03/13 03/11/2013 10964 03/13 03/11/2013 10965 03/13 03/11/2013 10966 03/13 03/11/2013 10967 03/13 03/11/2013 10968 03/13 03/11/2013 10969 03/13 03/11/2013 10970 03/13 03/18/2013 10980 03/13 03/18/2013 10981 03/13 03/18/2013 10982 03/13 03/18/2013 10983 03/13 03/18/2013 10984 03/13 03/18/2013 10985 03/13 03/18/2013 10986 03/13 03/18/2013 10987 03/13 03/22/2013 10988 03/13 03/22/2013 10989 03/13 03/22/2013 10990 03/13 03/22/2013 10991 03/13 03/22/2013 10992 03/13 03/22/2013 03/13 03/22/2013 03/13 03/22/2013 03/13 03/22/2013 03/13 03/22/2013 03/13 03/22/2013 03/13 03/23/2013 Grand Totals: IDABO USPS GREG MCBRIDE JENA MOORE ID BUREAU OF WATER & WASTEWATER PR GRAND TETON COUNCIL 6.12 E-Z MART BMC BONNEVILLE COUNTY PROSECUTOR'S OFF BRAD ANDERSEN CASELLE,INC. FIRST RESPONDERS LANDON EXCACATING, INC. NELSON ELECTRIC, LLC PSI ENVIRONMENTAL UNITED MAILING DIRECT VERIZON WIRELESS WACKERLI 658-FREMONT COMMUNICATIONS BRAND X EQUIPMENT LLC GREG MCBRIDE H.D. FOWLER CO. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. INTERMOUNTAIN GAS CO. JENA MOORE TETON MICROBIOLOGY LAB BATTLESONSFLOORCOVERINGS FARR CANDY COMPANY HOME DEPOT CREDIT SERVICES JANE SHAW MICROSERV 10993 NORTHWEST ELEVATOR & CONTRACTING I 10994 PORTER'S OFFICE PRODUCTS 10995 ROCKY MTN. POWER 10996 SUMMIT FINANCIAL RESOURCES LP 10997 THE UPS STORE 10998 UNITED MAILING DIRECT 10999 FRED MEYER Summary by General Ledger Account Number GL Account Debit Credit Proof 10-2010 100.00 8,868.48- 10-41-50 607.40 .00 10-41-60 1,100.00 .00 10-41-65 153.22 100.00- 10-41-75 1,793.20 .00 10-46-90 45.96 .00 10-47-10 2,679.56 .00 Julie -Training MAILING WATER STATEMENTS Mechanical Inspections Cleaning Water Distribution License -Allen USA FLAG 5X8 Misc. supplies Fasteners, spray paint, & 4X4's QRTLY RETAINER SERVICES Travel -ID Parks & Rec. grant pres CONTRACT SUPPORT FOR Apri Ear Phone 5462 Denning -install Water Barrel Vie-1 4+3 Geverator Proje, f Garbage pick up Preparing Water statements Cell phones Service Police vehicle TELEPHONE Service Weedeater Mechanical Inspections Water meter & parts City Attomey Retainer fees Natural gas -heating Cleaning Water tests Hard wood flooring for office Easter Candy -Swedish Fish Tools Electrical inspections Internet Annual inspection per maint. afire Office supplies Well #3 500 BULK DISPOZ-A-SCOOPS BUILDING INSPECTION FORMS BASEBALL FLYERS Couch for Lobby 8,768.48- &e ne r 607.40 1,100.00 53.22 1,793.20 45.96 2,679.56 104165 100.00- V 514150 299.00 104720 30.00 104710 241.20 514710 61.00 104710 96.04 104710 6.37 104710 31.08 104160 300.00 104165 153.22 104150 248.00 104690 7.00 514710 180.00 514820 45,680.75 104710 63.50 514150 146.72 514150 181.56 104690 38.96 104150 285.92 104710 182.06 104720 1,180.50 514710 680.99 104160 800.00 104175 1,040.85 104710 227.80 514710 40.00 104710 275.44 104790 372.00 104710 668.18 104720 570.00 514150 102.90 104710 325.00 104150 73.48 514175 2,620.66 104710 287.90 104720 75.79 104950 260.85 104710 274.99 M 58,009.71 M = Manual Check, V = Void Check GL Account Debit Credit Prof Grand Totals: 10-47-20 1,856.29 .00 1,856.29 10-47-90 372.00 .00 372.00 10-49.50 280.85 .00 260.85 51-2010 .00 49,241.23- 49,241.23-Water 51-41-50 730.18 .00 730.18 51.41-75 1,868.31 .00 1,868.31 51-47-10 961.99 .00 961.99 51.48-20 5,880.75 .00 5,880.75 51.50-10 40,000.00 .00 40,000.00 58,209.71 58,209.71- .00 DEBIT CARD PURCHASES Dates: Account Total 3/01 thru 3/31/2013 Julie Hammond: Ship Pro-overnighting grant cover letter 10-47-90 33.12 Staples -Office supplies 10-41-50 12.56 Misc. for Council Mtg. 51-41-50 10.10 Easter -Bikes 10-47-90 242.97 Training -Office Grammar Workshop 10-41-65 298.00 41-/6--- ZGl. Dated: Mayor: City Council: C � c TOTAL 596.75 Report Criteria: Report type: Summary TAX REVENUE 10-31-10 PROPERTY TAX REVENUE TOTAL TAX REVENUE LICENSES & PERMITS 10-32-20 BEER & DOG LICENSES TOTAL LICENSES & PERMITS INTERGOVERNMENTAL REVENUE CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING MARCH 31, 2013 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 1,075.58 131,299.14 226,000.00 94,700.86 58.1 1,075.58 131,299.14 226,000.00 94,700.86 58.1 30.00 165.00 400.00 235.00 41.3 30.00 165.00 400.00 235.00 41.3 10-33-10 STATE LIQUOR TAX .00 25,698.00 47,000.00 21,302.00 54.7 10-33-20 STATE REVENUE SHARING .00 39,336.10 57,000.00 17,663.90 69.0 10-33-30 STATE HIGHWAY USERS .00 30,629.01 53,000.00 22,370.99 57.8 10-3340 POLICE REVENUE 625.50 3,904.15 14,000.00 10,095.85 27.9 10-33-80 GRANTS .00 .00 3,000.00 3,000.00 .0 TOTAL INTERGOVERNMENTAL REVENUE 625.50 99,567.26 174,000.00 74,432.74 57.2 CHARGES FOR SERVICE 10-34-10 BUILDING INSPECTION FEES 7,848.00 27,529.70 16,000.00 ( 11,529.70) 172.1 10-34-20 CABLE TV FRANCHISE .00 4,749.98 6,000.00 1,250.02 79.2 10-34-30 NATURAL GAS FRANCHISE .00 2,899.74 12,000.00 9,100.26 24.2 10-34-40 POWER FRANCHISE .00 10,890.54 22,000.00 11,109.46 49.5 TOTAL CHARGES FOR SERVICE OTHER REVENUE 7,848.00 46,069.96 56,000.00 9,930.04 82.3 10-36-10 INTEREST 54.80 335.62 200.00 ( 135.62) 167.8 10-36-50 BUILDING RENT 1,390.00 6,693.00 7,400.00 707.00 90.5 10-36-90 MISCELLANEOUS REVENUE 685.00 2,603.85 4,000.00 1,396.15 65.1 TOTAL OTHER REVENUE 2,129.80 9,632.47 11,600.00 1,967.53 83.0 RECREATION REVENUE 10-37-50 RECREATION FEES .00 12,875.00 25,000.00 12,125.00 51.5 10-37-60 SHELTER RENTAL 40.00 180.00 250.00 70.00 72.0 TOTAL RECREATION REVENUE 40.00 13,055.00 25,250.00 12,195.00 51.7 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE:3 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING MARCH 31, 2013 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT EQUIPMENT REPLACEMENT 10-38-10 EQUIP RENT .00 .00 5,000.00 5,000.00 .0 10-38-20 EQUIPMENT RESERVES .00 .00 40,000.00 40,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0 RESERVES 10-39-50 RESERVES .00 .00 80,000.00 80,000.00 .0 TOTAL RESERVES .00 .00 80,000.00 80,000.00 .0 TOTAL FUND REVENUE 11,748.88 299,788.83 618,250.00 318,461.17 48.5 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE:4 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING MARCH 31, 2013 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT ADMINISTRATION 10-41-10 PAYROLL 12,152.77 50,245.30 79,000.00 28,754.70 63.6 10-41-20 PAYROLL TAXES 1,352.75 6,431.64 16,000.00 9,568.36 40.2 10-41-30 RETIREMENT 1,431.95 5,885.49 20,500.00 14,614.51 28.7 10-41-40 HEALTH INSURANCE 3,563.74 15,277.84 50,000.00 34,722.16 30.6 10-41-50 OFFICE SUPPLIES 619.96 4,104.23 8,000.00 3,895.77 51.3 10-41-55 PUBLISHING .00 469.35 2,000.00 1,530.65 23.5 10-41-60 LEGAL 8 AUDIT FEES 1,100.00 9,050.00 16,000.00 6,950.00 56.6 10-41-65 TRAVEL 351.22 1,432.33 5,000.00 3,567.67 28.7 10-41-70 INSURANCE LIABILITY .00 3,340.50 12,000.00 8,659.50 27.8 10-41-75 ELECTRICITY - NATURAL GAS 1,793.20 10,741.75 21,000.00 10,258.25 51.2 TOTAL ADMINISTRATION POLICE DEPARTMENT 22,365.59 106,978.43 229,500.00 122,521.57 46.6 10-46-10 POLICE -PAYROLL 4,380.20 27,658.02 55,500.00 27,841.98 49.8 10-46-20 PAYROLL TAXES 478.32 2,924.55 6,000.00 3,075.45 48.7 10-46-30 POLICE -RETIREMENT 519.99 3,324.55 7,500.00 4,175.45 44.3 10-46-40 POLICE -HEALTH INSURANCE 1,287.46 8,817.97 15,000.00 6,182.03 58.8 10-46-70 POLICE -TRAINING .00 2,091.06 3,000.00 908.94 69.7 10-46-80 POLICE-COUNTY/DISPATCH .00 11,511.61 26,030.00 14,518.39 44.2 10-46-90 POLICE -GENERAL 7.00 2,376.97 18,000.00 15,623.03 13.2 TOTAL POLICE DEPARTMENT 6,672.97 58,704.73 131,030.00 72,325.27 44.8 MISCELLANEOUS DEPT 10-47-10 MAINTENANCE 2,718.52 20,592.37 58,000.00 37,407.63 35.5 10-47-20 BUILDING INSPECTIONS 1,856.29 6,778.29 4,000.00 ( 2,778.29) 169.5 10-47-30 EQUIPMENT EXPENSE .00 288.88 35,000.00 34,711.12 .8 10-47-50 CIVIL DEFENSE .00 995.00 970.00 ( 25.00) 102.6 10-47-90 MISCELLANEOUS EXPENSE 614.97 4,779.26 8,000.00 3,220.74 59.7 TOTAL MISCELLANEOUS DEPT 5,189.78 33,433.80 105,970.00 72,536.20 31.6 CAPITAL OUTLAY 10-48-10 LIBRARY .00 98.50 2,000.00 1,901.50 4.9 10-48-20 CAPITAL IMPROVEMENTS .00 4,266.66 69,500.00 65,233.34 6.1 10-48-50 LAND ACQUISITION .00 .00 10,000.00 10,000.00 .0 TOTAL CAPITAL OUTLAY .00 4,365.16 81,500.00 77,134.84 5.4 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE:5 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING MARCH 31, 2013 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT RECREATION EXPENDITURES 10-49-10 RECREATION LABOR 5,446.53 7,582.28 9,800.00 2,217.72 77.4 10-49-20 PAYROLL TAXES 597.00 845.62 1,200.00 354.38 70.5 10-49-50 RECREATION SUPPLIES 260.85 3,458.85 8,000.00 4,541.15 43.2 10-49-60 RECREATION EQUIPMENT .00 483.44 3,250.00 2,766.56 14.9 10-49-70 RECREATION MAINTENANCE .00 .00 3,000.00 3,000.00 .0 TOTAL RECREATION EXPENDITURES 6,304.38 12,370.19 25,250.00 12,879.81 49.0 EQUIPMENT REPLACEMENT 10-50-10 EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0 TOTAL FUND EXPENDITURES 40,532.72 215,852.31 618,250.00 402,397.69 34.9 NET REVENUE OVER EXPENDITURES ( 28,783.84) 83,936.52 .00 ( 83,936.52) .0 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE: 6 OPERATING REVENUE 51-31-10 COLLECTIONS 51-31-30 HOOK UP FEES TOTAL OPERATING REVENUE INTERGOVERNMENTAL REVENUE CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING MARCH 31, 2013 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 16,193.32 105, 222.47 190, 000.00 12,000.00 42,000.00 33,000.00 ( 84,777.53 55.4 9,000.00) 127.3 28,193.32 147,222.47 223,000.00 75,777.53 66.0 51-33-80 GRANTS .00 .00 2,700.00 2,700.00 .0 TOTAL INTERGOVERNMENTAL REVENUE .00 .00 2,700.00 2,700.00 .0 WATER 51-35-10 WATER SYSTEM .00 .00 50,000.00 50,000.00 .0 TOTAL WATER .00 .00 50,000.00 50,000.00 .0 MISCELANEOUS REVENUE 51-36-10 INTEREST 73.44 495.37 300.00 ( 195.37) 165.1 TOTAL MISCELANEOUS REVENUE 73.44 495.37 300.00 ( 195.37) 165.1 EQUIPMENT REPLACEMENT 51-38-10 EQUIPMENT RENT .00 .00 5,000.00 5,000.00 .0 51-38-60 EQUIPMENT RESERVES .00 .00 40,000.00 40,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0 RESERVES 51-39-50 RESERVES .00 .00 50,000.00 50,000.00 .0 TOTAL RESERVES .00 .00 50,000.00 50,000.00 .0 TOTAL FUND REVENUE 28,266.76 147,717.84 371,000.00 223,282.16 39.8 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE:8 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING MARCH 31, 2013 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT ADMINISTRATION 51-41-10 PAYROLL .00 26,468.50 42,800.00 16,331.50 61.8 51-41-20 PAYROLL TAXES .00 2,862.77 7,500.00 4,637.23 38.2 51-41-30 RETIREMENT .00 3,175.54 9,600.00 6,424.46 33.1 51-41.40 HEALTH INSURANCE .00 8,069.90 23,100.00 15,030.10 34.9 51-41-50 OFFICE, SUPPLIES, LEGAL 740.28 4,810.62 8,000.00 3,189.38 60.1 51-41-75 ELECTRICITY 1,868.31 13,662.56 30,000.00 16,337.44 45.5 51-41-80 ENGINEERING COSTS .00 7,240.00 8,000.00 760.00 90.5 TOTAL ADMINISTRATION 2,608.59 66,289.89 129,000.00 62,710.11 51.4 MISCELLANEOUS 51-47-10 MAINTENANCE & REPAIRS 961.99 21,705.45 50,000.00 28,294.55 43.4 51-47-30 EQUIPMENT EXPENSE .00 .00 3,000.00 3,000.00 .0 51-47-35 EQUIPMENT RENT .00 .00 4,000.00 4,000.00 .0 TOTAL MISCELLANEOUS 961.99 21,705.45 57,000.00 35,294.55 38.1 CAPITAL IMPROVEMENTS 51-48-20 CAPITAL IMPROVEMENTS 5,680.75 10,748.10 70,000.00 59,251.90 15.4 51-48-50 SYSTEM UPGRADE .00 .00 70,000.00 70,000.00 .0 TOTAL CAPITAL IMPROVEMENTS 5,680.75 10,748.10 140,000.00 129,251.90 7.7 EQUIPMENT REPLACEMENT 51-50-10 EQUIPMENT REPLACEMENT 40,000.00 40,000.00 45,000.00 5,000.00 88.9 TOTAL EQUIPMENT REPLACEMENT 40,000.00 40,000.00 45,000.00 5,000.00 88.9 TOTAL FUND EXPENDITURES 49,251.33 138,743.44 371,000.00 232,256.56 37.4 NET REVENUE OVER EXPENDITURES ( 20,984.57) 8,974.40 .00 ( 8,974.40) .0 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 04/09/2013 12:20PM PAGE: 9 rs Culpepper at. Merriweather Circus Lot Diagram this diagram labels the vehicles owned by Culpepper & Merriweather Circus and the tents that are, set up on our lot each day. The vehicles that are not labeled are 'privately owned by our staff and perform- ers. We need an area that is about 304' x 300' (not including parking for the public) to allowfor botn 30' fire lane around our tent an around the perimeter of the lot. This layout also allows our electrical and water departments to reach all of the vehicles and tents on the lot. We are often asked by sponsors to save space by "parking vehicles we don't need" away from the lot after we, unload them. Please do not ask us to do this. No truck is ever fully unloaded and each requires easy access for our staff during the day. Also, if there was a truck "we don't need" it would be at home and not on the road with us. Concession Truck & Ticket Box Offirp Inflatable slide Moonbotmce 1----- Geneta.tor Truck Main Entrance 1 Animal Arza (0/flinuis to the pubec) Pony .Ride Generator Truck Big Top 140'xI00' including stakes Animal Truck Animal Supt. Trailer Employee Sleeper Cookhouse tent & trailer (private) 7-1 Per formers ehi c les 71657 A� v, CERTIFICATE OF LIABILITY INSURANCE DATE(MWDONYYY) sn/2012 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES iiii THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATNE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Commercial Lines - (952) 830-3000 Wells Fargo Insurance Services USA, Inc. 4300 MarketPointe Drive, Suite 600 Bloomington, MN 55435-5455 CONTACT NAME: _ PHONEfA/No): E411AIL INSURER(S)AFFORDCOVERAGE NAICI INSURER A : Burlington Insurance C pany 23620 INSURED Key Equipment Company, Inc. dba Culpepper/Merriweather Circus PO Box 813 Hugo, OK 74743 INSURER B: Nation la • ity&Fire Ins • ante 20052 INSURER c INSURER D : INSURER INSU F: COVERAGES CERTIFICATE NUMBER: 4826320 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HA BEEN INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION O ANY CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE • - *ED EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN r Y HA BEE ISbYJED THE INSURED NAMED ABOVE FOR THE POLICY PERIOD CON T OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS THE POL IES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EDUCED PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR wyD POL Y NUMBER LILY F ( D I POLICY EXP (MM/DDNYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY HG N 1 8/31 /12 8/31 /13 EACH OCCURRENCE $ 1.000,000 PRENTEDDAMAGE TO PREMISES (Ea occurrence) $ 50,000 MED EXP (Any one person) $ Excluded CLAIMS -MADE X OCCUR PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ Included GEN'L AGGREGATE LIMIT APPLIES PER -I POLICY n ECT L • • $ B AUTOMOBILE LIABILITYII 40 SCHEDU ED D035160 4/20/12 4/20/13 SINGLE LIMIT (Ea $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ (PeraaccidentDAMAGE $ $ UMBRLA LIAB —1 EXC ' • LAB O OCC R C S-MADE EACH OCCURRENCE $ AGGREGATE $ $ DED I ' TION $ WORKERS COMP SATION AND EMPLOYERS ANY PROPRIET•' ' ' TNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) 11 yes, describe under DESCRIPTION OF OPERATIONS below Y / N N /A WC STATU- OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) All surplus lines policies must contain in bold -face type notification stamped on the declaration page of the policy that they are not subject to protection of any guaranty association in the event of liquidation or receivership of the insurer. Event Date: Sunday October 21, 2012 Location: Hugo Agriplex Hugo Agriplex and the City of Hugo are named as Additional Insured with respect to General Liability for the above referenced event. CANCELLATION Hugo Agriplex and the City of Hugo Terri MOSS PO Box 813 Hugo, OK 74783 l SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATNE �i/''- /,,� Y� �l�'IGA.. The ACORD name and logo are registered marks of ACORD ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. MARCH BUILDING DEPARTMENT REPORT 2013 This month has been busy with new permits and a lot of phone calls The 6-12 IS UPDATING SOME NEW SIGNS and the last part of Mnt. Ridge is looking to get pavement started as soon as the hot plant opens. As well as the The end of Denning addition. We had 5 new permits this month witch showed a 650000 dollar amount on the construction report for total project valuation in the Iona area. The month of April looks to be again one of are busier months . Allen Eldridge building inspector city of Iona