HomeMy Public PortalAboutResolution 2019-08, Approving A Professional Services Agreement With MSA Planning, Plans and specifications For Havens' Acres Roadway Rehabilitation Project, February 21, 2019 RESOLUTION NO. 2019-08
A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH MSA PROFESSIONAL SERVICES
FOR PLANNING,PLANS AND SPECIFICATIONS FOR
A HAVENS' ACRES ROADWAY REHABILITATION PROJECT
FOR THE CITY OF RIVERDALE, IOWA
WHEREAS, The City Council of the City of Riverdale("City")has indicated its interest in open
meetings since late summer, 2018 in carrying out roadway improvements utilizing unallocated general
fund moneys; and,
WHEREAS,the City engaged its civil engineer, MSA Professional Services, Inc. ("MSA")to
conduct analyses of its street and road conditions and make recommendations for prioritizing repairs and
improvements;and,
WHEREAS, MSA did present a recommendation to the Council,dated October 24,2018,
proposing certain repairs and improvements for streets in the Havens' Acres neighborhood,projecting a
cost estimate of$237,900 in then-current dollars;and,
WHEREAS,at subsequent meetings,the City assessed utilization of said unallocated general
fund moneys for specific street repairs and finds that a repairs and improvements project for streets in
Havens' Acres neighborhood to be prudent use of those funds for the purpose of improving travel
conditions for the neighborhood beginning within the next fiscal year; and,
WHEREAS,the City is authorized to enter into agreements with its civil engineer to prepare
plans and specifications and otherwise carry out planning exercises on behalf of and for the benefit of its
constituents.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA:
Section 1. That MSA Professional Services, Inc.has provided a Professional Services Agreement to
the City for the Havens' Acres Roadway Rehabilitation Plan, dated February 12,2019, in the proposed
lump sum fee of$28,500.00,and said Agreement is attached hereto and is hereafter a part of this
Resolution.
Section 2. That following its consideration of the proposal,the City Council accepts the
Professional Services Agreement from MSA dated February 12, 2019, in the proposed lump sum fee of
$28,500.00 for the Havens' Acres Roadway Rehabilitation Plan.
Section 3. That with Council approval,the Mayor shall execute said agreement and the City Clerk
shall witness his signature.
,PASSED -• • : APS S VED this 26th day of February,2019.
ATTEST:
/
V ichael Bawl n,Mayor Ronald Fu lerlove,City Clerk
Prepared by City Administrator Tim Long February 21, 2019
Amendment
M SA No. 1
To: City of Riverdale Date of Issuance: October 15, 2019
Mayor Mike Bawden
110 Manor Drive MSA Project No.: 10876057
Riverdale, Iowa 52722
This is an amendment to the Agreement dated February 12, 2019 and does acknowledge that
MSA Professional Services, Inc. (MSA) is authorized to begin work on the following project
amendment:
Project Name: Havens Acres Roadway Rehabilitation
The project scope has changed due to: This change is necessitated because of the
increase of professional effort that was required to coordinate community involvement. This
additional effort was due to the City temporarily discontinuing regular distribution of its
electronic newsletter.
The scope of the work authorized is: MSA distributed several rounds of private
communication with the home owners in Havens Acres to inform them of driveway curb cuts
(twice) and the project open house (once).
The schedule to perform the work is: Approximate Start: February 27, 2019
Approximate Completion: July 1, 2020
Amount of Original Agreement: $28,500.00
The lump sum additional fee for the work is: $1,000.00
Modified Agreement Amount: $29,500.00
Authorization for the work described above shall amend the Agreement between MSA and
OWNER. Any attachments or exhibits referenced in this Amendment are made part of the
Agreement. Payment for these services will be on a lump sum basis.
The additional work will be performed in accordance to the originally agreed to General Terms
and Conditions of MSA, which are part of the original agreement.
Page 1 of 2
G\10\10876\10876057\Contract\10876057 190927 Amendment 1 docx
Approval: MSA shall commence work on this project in accordance with your written
authorization. This authorization is acknowledged by signature of the authorized representatives
of the parties to this Amendment. A copy of this Amendment signed by the authorized
representatives shall be returned for our files. - - •-_ -_ _ _ A .. _ . _ _ _ --- -e
CITY OF RIVERDALE MSA PROFESSIONAL SERVICES, INC.
Mike awden Kevin Bailey, P.E.
Mayor Team Leader
Date: 1 - ii-r.' I 1 Date: ®c1743.c._✓ /S, Zoi 9
/YI m Pr-p4NccS 3i..EV/AiS ___OA4te_..o,cf, _____
City Clerk (Printed Name) Christian R. Cooper, P.E., CPESC.
Project Engineer
M. �2e2,v �-W 1T--ee/) oc e2 is ZE,e1
City Cle ( ignature) Date
Date: //• 42- 07(2/ 2117 State Street, Suite 200
Bettendorf, Iowa 52722
110 Manor Drive Phone: (563) 424-3696
Riverdale, Iowa 52722
Phone: (563) 355-2511
Page 2 of 2
G\10\10876\108760571Contract\10876057 190927 Amendment 1 docx
RESOLUTION NO. 2019-08
A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH MSA PROFESSIONAL SERVICES
FOR PLANNING,PLANS AND SPECIFICATIONS FOR
A HAVENS' ACRES ROADWAY REHABILITATION PROJECT
FOR THE CITY OF RIVERDALE, IOWA
WHEREAS,The City Council of the City of Riverdale("City")has indicated its interest in open
meetings since late summer,2018 in carrying out roadway improvements utilizing unallocated general
fund moneys; and,
WHEREAS,the City engaged its civil engineer,MSA Professional Services,Inc. ("MSA")to
conduct analyses of its street and road conditions and make recommendations for prioritizing repairs and
improvements; and,
WHEREAS, MSA did present a recommendation to the Council, dated October 24, 2018,
proposing certain repairs and improvements for streets in the Havens' Acres neighborhood,projecting a
cost estimate of$237,900 in then-current dollars; and,
WHEREAS, at subsequent meetings,the City assessed utilization of said unallocated general
fund moneys for specific street repairs and finds that a repairs and improvements project for streets in
Havens' Acres neighborhood to be prudent use of those funds for the purpose of improving travel
conditions for the neighborhood beginning within the next fiscal year; and,
WHEREAS,the City is authorized to enter into agreements with its civil engineer to prepare
plans and specifications and otherwise carry out planning exercises on behalf of and for the benefit of its
constituents.
NOW THEREFORE, BE IT RESOLVED,BY THE CITY COUNCIL OF THE CITY OF
RIVERDALE, SCOTT COUNTY,IN THE STATE OF IOWA:
Section 1. That MSA Professional Services, Inc. has provided a Professional Services Agreement to
the City for the Havens' Acres Roadway Rehabilitation Plan,dated February 12, 2019, in the proposed
lump sum fee of$28,500.00, and said Agreement is attached hereto and is hereafter a part of this
Resolution.
Section 2. That following its consideration of the proposal,the City Council accepts the
Professional Services Agreement from MSA dated February 12, 2019, in the proposed lump sum fee of
$28,500.00 for the Havens' Acres Roadway Rehabilitation Plan.
Section 3. That with Council approval,the Mayor shall execute said agreement and the City Clerk
shall witness his signature.
,PASSEDD' ! APP!JIVED this 26'x' day of February, 2019.
s� % / ATTEST: ��_ _, .
V ichael Baws-n, Mayor Ronald Fu lerlove, City Clerk
Prepared by City Administrator Tim Long February 21, 2019
Professional
M �A
Services Agreement
This AGREEMENT (Agreement) is made today February 12, 2019 by and between CITY
OF RIVERDALE (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which
agree as follows:
Project Name: Havens Acres Roadway Rehabilitation
The scope of the work authorized is: See Attachment A
The schedule to perform the work is: Approximate Start Date: February 27, 2019
Approximate Completion Date: See Attachment B
The lump sum fee for the work is: $28,500
The retainer amount required is: 0.00
NOTE: The retainer will be applied toward the final invoice on this project.
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a lump sum basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF. ' - RDA MSA PROOFESSIONAL SERVICES, INC.
I0.
yayor Michelle :awden Kevin Bailey, P.E.
( Team Leader
Date: Z(� rzert Date: !z-//�
Clerk Ron Fullerlove
`ristian R. Co..er, P.E., CPESC.
Project Engineer
Dater /9 Date: -e-t •/2/2,),/,7
110 Manor Drive
Riverdale, Iowa 52722 2117 State Street, Suite 200
Phone: (563) 355-2511 Bettendorf, Iowa 52722
Fax: Owner's Fax Phone. (563) 424-3696
Fax: MSA Fax
Page 1 of 1
P.\10800s\10870s\10876\10876057\Contract\Professional Services Agreement-Havens Acres Pavement Rehabilitation.docx
MSA PROFESSIONAL SERVICES,INC.(MSA)
GENERAL TERMS AND CONDITIONS OF SERVICES(PUBLIC)
1. Scope and Fee. The quoted fees and scope of services constitute the best estimate of the fees and tasks required to perform the services as
defined. This agreement upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects
involving conceptual or process development service, activities often cannot be fully defined during initial planning. As the project progresses, facts
uncovered may reveal a change in direction which may alter the scope. MSA will promptly inform the OWNER in writing of such situations so that changes
in this agreement can be made as required. The OWNER agrees to clarify and define project requirements and to provide such legal, accounting and
insurance counseling services as may be required for the project
2. Billing. MSA will bill the OWNER monthly with net payment due upon receipt. Past due balances shall be subject to an interest charge at a
rate of 12%per year from said thirtieth day. In addition, MSA may, after giving seven days written notice,suspend service under any agreement until the
OWNER has paid in full all amounts due for services rendered and expenses incurred, including the interest charge on past due invoices.
3. Costs and Schedules. Costs and schedule commitments shall be subject to change for delays caused by the OWNER's failure to provide
specified facilities or information or for delays caused by unpredictable occurrences including,without limitation,fires,floods, riots, strikes, unavailability
of labor or materials,delays or defaults, by suppliers of materials or services, process shutdowns, acts of God or the public enemy,or acts of regulations
of any governmental agency. Temporary delays of services caused by any of the above which result in additional costs beyond those outlined may require
renegotiation of this agreement.
4. Access to Site. Owner shall furnish right-of-entry on the project site for MSA and, if the site is not owned by Owner,warrants that permission
has been granted to make planned explorations pursuant to the scope of services. MSA will take reasonable precautions to minimize damage to the site
from use of equipment,but has not included costs for restoration of damage that may result and shall not be responsible for such costs.
5. Location of Utilities. Consultant shall use reasonable means to identify the location of buried utilities in the areas of subsurface exploration
and shall take reasonable precautions to avoid any damage to the utilities noted. However,Owner agrees to indemnify and defend Consultant in the event
of damage or injury arising from damage to or interference with subsurface structures or utilities which result from inaccuracies in information of instructions
which have been furnished to Consultant by others.
6. Professional Representative. MSA intends to serve as the OWNER's professional representative for those services as defined in this
agreement, and to provide advice and consultation to the OWNER as a professional. Any opinions of probable project costs, reviews and observations,
and other decisions made by MSA for the OWNER are rendered on the basis of experience and qualifications and represents the professional judgment
of MSA. However,MSA cannot and does not guarantee that proposals,bid or actual project or construction costs will not vary from the opinion of probable
cost prepared by it.
7. Construction. This agreement shall not be construed as giving MSA,the responsibility or authority to direct or supervise construction means,
methods, techniques, sequence, or procedures of construction selected by the contractors or subcontractors or the safety precautions and programs
incident to the work of the contractors or subcontractors.
8. Standard of Care. In conducting the services, MSA will apply present professional, engineering and/or scientific judgment,and use a level of
effort consistent with current professional standards in the same or similar locality under similar circumstances in performing the Services. The OWNER
acknowledges that "current professional standards" shall mean the standard for professional services, measured as of the time those services are
rendered,and not according to later standards, if such later standards purport to impose a higher degree of care upon MSA.
MSA does not make any warranty or guarantee, expressed or implied, nor have any agreement or contract for services subject to the provisions of
any uniform commercial code. Similarly, MSA will not accept those terms and conditions offered by the OWNER in its purchase order, requisition, or
notice of authorization to proceed, except as set forth herein or expressly agreed to in writing. Written acknowledgement of receipt, or the actual
performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to
constitute acceptance of any terms or conditions contrary to those set forth herein.
9. Construction Site Visits. MSA shall make visits to the site at intervals appropriate to the various stages of construction as MSA deems
necessary in order to observe,as an experienced and qualified design professional,the progress and quality of the various aspects of Contractor's work.
The purpose of MSA's visits to, and representation at the site, will be to enable MSA to better carry out the duties and responsibilities assigned to
and undertaken by MSA during the Construction Phase, and in addition, by the exercise of MSA's efforts as an experienced and qualified design
professional, to provide for OWNER a greater degree of confidence that the completed work of Contractor will conform in general to the Contract
Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents has been
implemented and preserved by Contractor. On the other hand, MSA shall not,during such visits or as a result of such observations of Contractor's work
in progress,supervise,direct or have control over Contractor's work nor shall MSA have authority over or responsibility for the means,methods,techniques,
sequences or procedures of construction selected by Contractor,for safety precautions and programs incident to the work of Contractor or for any failure
of Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor's furnishing and performing the work.
Accordingly, MSA neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its
work in accordance with the Contract Documents.
10. Termination. This Agreement shall commence upon execution and shall remain in effect until terminated by either party, at such party's
discretion,on not less than thirty(30)days'advance written notice. The effective date of the termination is the thirtieth day after the non-terminating party's
receipt of the notice of termination. If MSA terminates the Agreement,the OWNER may, at its option, extend the terms of this Agreement to the extent
necessary for MSA to complete any services that were ordered prior to the effective date of termination. If OWNER terminates this Agreement,OWNER
shall pay MSA for all services performed prior to MSA's receipt of the notice of termination and for all work performed and/or expenses incurred by MSA
in terminating Services begun after MSA's receipt of the termination notice. Termination hereunder shall operate to discharge only those obligations which
are executory by either party on and after the effective date of termination. These General Terms and Conditions shall survive the completion of the
services performed hereunder or the Termination of this Agreement for any cause.
This agreement cannot be changed or terminated orally. No waiver of compliance with any provision or condition hereof should be effective unless
agreed in writing and duly executed by the parties hereto.
11. Betterment. If, due to MSA's error, any required or necessary item or component of the project is omitted from the construction documents,
MSA's liability shall be limited to the reasonable costs of correction of the construction,less what OWNER'S cost of including the omitted item or component
in the original construction would have been had the item or component not been omitted. It is intended by this provision that MSA will not be responsible
for any cost or expense that provides betterment, upgrade,or enhancement of the project.
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(General Terms and Conditions)
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12. Hazardous Substances. OWNER acknowledges and agrees that MSA has had no role in generating, treating, storing, or disposing of
hazardous substances or materials which may be present at the project site,and MSA has not benefited from the processes that produced such hazardous
substances or materials. Any hazardous substances or materials encountered by or associated with Services provided by MSA on the project shall at no
time be or become the property of MSA. MSA shall not be deemed to possess or control any hazardous substance or material at any time;arrangements
for the treatment,storage,transport,or disposal of any hazardous substances or materials,which shall be made by MSA,are made solely and exclusively
on OWNER's behalf for OWNER's benefit and at OWNER's direction. Nothing contained within this Agreement shall be construed or interpreted as
requiring MSA to assume the status of a generator, storer, treater, or disposal facility as defined in any federal, state, or local statute, regulation, or rule
governing treatment,storage,transport,and/or disposal of hazardous substances or materials.
All samples of hazardous substances,materials or contaminants are the property and responsibility of OWNER and shall be returned to OWNER at
the end of a project for proper disposal. Alternate arrangements to ship such samples directly to a licensed disposal facility may be made at OWNER's
request and expense and subject to this subparagraph.
13. Insurance. MSA will maintain insurance coverage for: Worker's Compensation,General Liability,and Professional Liability. MSA will provide
information as to specific limits upon written request. If the OWNER requires coverages or limits in addition to those in effect as of the date of the
agreement, premiums for additional insurance shall be paid by the OWNER. The liability of MSA to the OWNER for any indemnity commitments, or for
any damages arising in any way out of performance of this contract is limited to such insurance coverages and amount which MSA has in effect.
14. Reuse of Documents. Reuse of any documents and/or services pertaining to this project by the OWNER or extensions of this project or on
any other project shall be at the OWNER's sole risk. The OWNER agrees to defend, indemnify, and hold harmless MSA for all claims, damages, and
expenses including attorneys'fees and costs arising out of such reuse of the documents and/or services by the OWNER or by others acting through the
OWNER.
15. Indemnification. To the fullest extent permitted by law, MSA shall indemnify and hold harmless, OWNER, and OWNER's officers, directors,
members, partners, agents, consultants, and employees (hereinafter"OWNER")from reasonable claims, costs, losses, and damages arising out of or
relating to the PROJECT, provided that any such claim,cost, loss, or damage is attributable to bodily injury, sickness,disease,or death,or to injury to or
destruction of tangible property(other than the Work itself)including the loss of use resulting therefrom but only to the extent caused by any negligent act
or omission of MSA or MSA's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "MSA"). In no event shall this
indemnity agreement apply to claims between the OWNER and MSA. This indemnity agreement applies solely to claims of third parties. Furthermore, in
no event shall this indemnity agreement apply to claims that MSA is responsible for attorneys'fees. This agreement does not give rise to any duty on the
part of MSA to defend the OWNER on any claim arising under this agreement.
To the fullest extent permitted by law, OWNER shall indemnify and hold harmless, MSA, and MSA's officers,directors, members, partners, agents,
consultants,and employees(hereinafter"MSA")from reasonable claims,costs, losses,and damages arising out of or relating to the PROJECT,provided
that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property
(other than the Work itself) including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of the OWNER or
the OWNER's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "OWNER"). In no event shall this indemnity
agreement apply to claims between MSA and the OWNER. This indemnity agreement applies solely to claims of third parties. Furthermore, in no event
shall this indemnity agreement apply to claims that the OWNER is responsible for attorneys'fees. This agreement does not give rise to any duty on the
part of the OWNER to defend MSA on any claim arising under this agreement.
To the fullest extent permitted by law, MSA's total liability to OWNER and anyone claiming by, through, or under OWNER for any cost, loss or
damages caused in part or by the negligence of MSA and in part by the negligence of OWNER or any other negligent entity or individual,shall not exceed
the percentage share that MSA's negligence bears to the total negligence of OWNER, MSA,and all other negligent entities and individuals.
16. Dispute Resolution. OWNER and MSA desire to resolve any disputes or areas of disagreement involving the subject matter of this Agreement
by a mechanism that facilitates resolution of disputes by negotiation rather than by litigation. OWNER and MSA also acknowledge that issues and problems
may arise after execution of this Agreement which were not anticipated or are not resolved by specific provisions in this Agreement. Accordingly, both
OWNER and MSA will endeavor to settle all controversies,claims,counterclaims,disputes,and other matters in accordance with the Construction Industry
Mediation Rules of the American Arbitration Association currently in effect, unless OWNER and MSA mutually agree otherwise. Demand for mediation
shall be filed in writing with the other party to this Agreement. A demand for mediation shall be made within a reasonable time after the claim,dispute or
other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings
based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Neither demand for mediation nor any
term of this Dispute Resolution clause shall prevent the filing of a legal action where failing to do so may bar the action because of the applicable statute
of limitations. If despite the good faith efforts of OWNER and MSA any controversy,claim, counterclaim,dispute, or other matter is not resolved through
negotiation or mediation,OWNER and MSA agree and consent that such matter may be resolved through legal action in any state or federal court having
jurisdiction.
17. Exclusion of Special,Indirect,Consequential and Liquidated Damages. Consultant shall not be liable, in contract or tort or otherwise,for
any special, indirect, consequential, or liquidated damages including specifically, but without limitation, loss of profit or revenue, loss of capital, delay
damages, loss of goodwill,claim of third parties,or similar damages arising out of or connected in any way to the project or this contract.
18. State Law. This agreement shall be construed and interpreted in accordance with the laws of the State of Iowa.
19. Jurisdiction. OWNER hereby irrevocably submits to the jurisdiction of the state courts of the State of Iowa for the purpose of any suit, action
or other proceeding arising out of or based upon this Agreement. OWNER further consents that the venue for any legal proceedings related to this
Agreement shall be,at MSA's option,Sauk County,Wisconsin,or any county in which MSA has an office.
20. Understanding. This agreement contains the entire understanding between the parties on the subject matter hereof and no representations.
Inducements, promises or agreements not embodied herein (unless agreed in writing duly executed)shall be of any force or effect, and this agreement
supersedes any other prior understanding entered into between the parties on the subject matter hereto.
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(General Terms and Conditions)
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MSA
CITY OF RIVERDALE — HAVENS ACRES ROADWAY REHABILITATION
ATTACHMENT A- SCOPE OF SERVICES
In order to prepare Contract Documents for Bidding, and then to Bid the agreed upon work, MSA will
perform the following tasks:
Preliminary Plans:
1. MSA will attend City Council Meetings to report on project progress as part of their Project Update
Report.
2. MSA will survey the project to point ten feet beyond the back of curb. The survey will pick up readily
visible features. If the survey is performed while there is snow cover, it is possible that some surface
features may not be readily visible.
3. MSA will have pavement cores extracted to review the existing structure of the pavement.
4. MSA will reach out to the following agencies to determine if coordination with planned
improvements under the agency's domain may be required:
a. Iowa American
b. MidAmerican Gas
c. MidAmerican Electric
d. Iowa Department of Transportation
e. Bi-State Long Term Transportation Planning (i.e. Bicycle Route)
5. Assuming the Item E remains a City concern, MSA will work with Bi-State Regional Planning
Commission, or other pertinent agencies to determine the viability of modifying the Regional Long
Range Transportation Plan and to remove the Kensington connection from trail maps. If the Quad
Cities MOP is agreement on severing the Kensington connection, MSA will incorporate into the
roadway plans, the termination of the connection from Kensington to the Mississippi River Trail.
6. MSA will conduct a design information Iowa One Call to obtain maps of the buried utilities adjacent
or beneath the proposed work.
7. With the City of Riverdale's assistance, MSA will evaluate property owners input to determine if a
curb cut to the proposed drive entrance is appropriate. It is anticipated the City will make the request
to Home Owners to provide input on their existing driveway entrances. MSA will provide information
on the driveway entrances of concern. This information will include probable cost. Then, it is
anticipated that City will decide if the resident's driveway entrance should be modified as part of this
project.
2117 STATE STREET,SUITE 200 BETTENDORF,IA 52722
P(563)445-3501 •TF(866)732-6321 • F(563)445-3503
WWW.MSA-PS.COM
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ATTACMENT A (Cont.)
February 4, 2019
8. MSA will discuss sanitary sewer repairs with the City of Riverdale. Please note that sanitary sewer
repairs, if required, will fall under separate project and budget. Any sanitary work will be identified
in our 2018 Sanitary Sewer I & I evaluation. We are currently working on concluding this report.
9. Based upon feedback from agencies and property owners, MSA will prepare preliminary plans for
City Review.
10. Based upon the preliminary plans, MSA will prepare an opinion of the probable construction cost for
the project.
11. MSA will prepare a short narrative of the project for inclusion on the City's Website.
12. Prior to scheduling an open house to discuss the project with affected residents, MSA will review the
project with City Staff and elected officials.
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Scope of Services.docx
ATTACMENT A (Cont.)
February 4, 2019
13. MSA will attend a City of Riverdale sponsored meeting to discuss the project with affected home
owners. MSA will bring exhibits to the meeting for the purposed of aiding discussion.
14. After receiving feedback from home owners and the aforementioned agencies, MSA will present a
modified narrative of the project to City Council. The purpose of the narrative will be to draw
attention to project modifications and possible unexpected results to discuss with City Council.
Based upon the narrative, MSA will request authorization to proceed with final plans and
specifications for bidding purposes.
Final Plans:
15. MSA will prepare final plans. Final plans will include details, general notes, and a Project Storm
Water Pollution Prevention Plan.
16. MSA will prepare a Project Manual that will include the project specifications in addition to Bidding
and Agreement documents.
17. MSA will review the opinion of probable construction cost after final plans are completed. MSA will
notify the city of the results of this review.
18. MSA will prepare,for future advertising purposes,the advertisement for the NPDES General 2 Permit
application.
19. MSA will complete the paperwork for the NPDES Permit application.
20. MSA will again meet with City staff and elected officials to review Contract Documents. MSA and
the City will agree on a bid date in the future.
Pre-Bidding:
21. Prior to bidding, MSA will coordinate the publishing of the advertisement for the NDPES Permit.
22. MSA will submit the application for the NPDES General Permit 2 to the Iowa DNR.
23. MSA will prepare the advertisement for the legal notification of the project bidding.
Bidding:
24. MSA will attend City of Riverdale Council meetings to report on bidding progress.
25. MSA will advertise the project on the Quest Website. Quest is a Contractor notification website that
houses the Contract Documents for Contractors to download for a fee.
26. MSA will provide up to 6 hours to respond to Contractor request for information (RFI). In most cases
the response will be through Quest.
27. MSA will lead a bid opening at City Hall.
28. MSA will review the bids. MSA will provide a summary of all bids to the City and all plan holders.
29. MSA will recommend an award to the City at and agreed upon City Council Meeting.
30. MSA will distribute a Contract. MSA will provide engineering assistance in reviewing and interpreting
the Contract.
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Scope of Services.docx
ATTACMENT A (Cont.)
February 4, 2019
31. Upon making a recommendation for an award, this project shall be complete.
Items excluded from this Agreement:
1. If the Iowa Department of Transportation requires geometric reconfiguration of the Kensington / US
67 intersection, the preparation of plans and the approval process for this work are not included in
this agreement. These services can be provided for an additional fee.
2. If the Quad Cities Metropolitan Planning Organization (MPO) requires rework of the Long Range
Transportation Plan and the preparation of an alternate to the Kensington Link between the Duck
Creek Multi-use Trail and the Mississippi River Trail, this work is not included in this agreement.
These services can be provided for an additional fee.
3. If agencies with utilities near or beneath the proposed project, request modifications, this work shall
be excluded from this agreement. MSA is the Engineer for the City of Riverdale. It would be a conflict
of interest to work for another Client on matters related to this project. However, for the City Owned
sanitary sewer, MSA can design modifications to the sanitary sewer. However,this work is in addition
to the scope of work described in Attachment A. This work can be provided for an additional fee.
MSA will work with a utility's engineer. Depending upon the scope of work, MSA's efforts may
require an additional fee.
4. MSA will provide the text for advertisements. However, the City of Riverdale, will arrange for and
pay for advertising separate from this agreement.
5. An open house is planned as part of this project. The length of the open house is limited to one hour.
Additional time can be provided for an additional fee. In addition, if the City requests, a project
kickoff meeting can be provided for an additional fee.
6. Soil borings are not provided as part of this project. It is not anticipated they will be required. But,
if they do become required, MSA will assist the City in arranging for soil borings. Soil borings provide
soils information for the subgrade as well as soil conditions for work on sanitary sewers. These differ
from pavement cores that provide information on the pavement and aggregate base.
7. Repair of inlets as listed in the July 13, 2017 Memo sent to the City of Riverdale. This document
identifies the repair of six inlets. If since that time, there has been damage to these inlets of other
inlets that require their total replacement, this can be accommodated. Depending upon the extent
of additional work, this might require an additional fee.
8. Additional meeting meetings beyond those identified in this agreement can be attended for an
additional fee. It is assumed that all meetings will be held at the City of Riverdale City Hall.
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Scope of Services.docx
MSA
CITY OF RIVERDALE — HAVENS ACRES ROADWAY REHABILITATION
ATTACHMENT B - PROJECT SCHEDULE
This proposed schedule assumes the City of Riverdale executes this agreement by February 27, 2019:
Project Schedule:
1. MSA will begin work by scheduling their internal survey shortly after project award.
2. With the City of Riverdale's assistance, will notify residents of the proposed project. The notification
will include a request for information regarding roadway drainage problems, curb height
adjustments or curb cuts that may be required, known manhole lid issues, buried water curb boxes,
requests for improved traffic control, etc. It is anticipated this request will be distributed by the end
of March.
3. MSA will inform the City of Riverdale on input to the project from associated agencies and utilities
by the end of March.
4. MSA will have preliminary plans, an associated opinion of probable construction cost, and a project
narrative completed for the City's use by the end of April.
5. At that same time, MSA will host an open house at City Hall at a mutually agreed upon time to discuss
the project with residents.
6. MSA will present the summary of resident input compiled with agency and utility input at the first
City Council meeting in May.
7. Given authorization to proceed with the project at that time, MSA will have final Contract Documents
Completed by the first week in June.
8. At a mutually agreed upon time, MSA will submit the NPDES General Permit 2 to the Iowa DNR.
9. At a mutually agreed upon time in November, 2019, MSA will prepare the project for bidding.
10. At a mutually agreed upon time in December, 2019,MSA will host a bid opening at City Hall.
2117 STATE STREET,SUITE 200 BETTENDORF,IA 52722
P(563)445-3501 • TF(866)732-6321 • F(563)445-3503
WWW.MSA-PS.COM
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MSA
October 24, 2018
Mayor Michael Bawden
City of Stronghurst
110 Manor Drive
Rivedale, Iowa 52722
Re: City of Riverdale
Dear Mayor Bawden:
Your September 27, 2018 memo indicated the City is considering the
allocation of$600,000 to$650,000 for roadway maintenance projects in 2019.
And, it requested that MSA forward a proposal that, in our opinion, would
provide for the best interests of the City.
MSA's Riverdale Roadway Maintenance Study, dated January 30, 2018,
identifies ten portions of City roadways requiring constructed maintenance,
repairs, or replacement. The presented roadway work is prioritized based on
the observed roadway conditions (i.e. the PASER Rating). However, there
are many other basis that could be utilized to provide a prioritization method
of roadway work. These include average daily traffic (ADT), roadway service
type, cost per mile, grant eligibility, etc.
Municipalities that have varied roadway transportation needs often have a
residential roadway program. The reason is that based solely on ADT, project
cost per mile, grant eligibility status, etc., residential streets will rarely ever rise
to the level that puts them ahead of multilane or high use roads. However,
there is a definite need for residential roadway repair programs, beyond just
public relations. Good residential streets promote safety, property values,
neighborhood appearance, house salability, winter time maintenance
effectiveness, residential pride, drainage, etc.
Because the basis for the governing of Riverdale is to serve its residents, MSA
suggests the City elevate the priority of some residential streets for roadway
repairs or replacement above some of the streets that serve industries but
have lower PASER ratings (indicating they are in more need of repair).
2117 State Street Of the residential roadways listed as in need of maintenance and or repairs,
Suite 200 Kensington Road from State Street to the railroad tracks has the highest ADT
Bettendorf, IA 52722 of all the city residential roadways. Furthermore, the PASER rating of this
P (563)445-3501 same portion of Kensington is the lowest of all the City's residential roadways.
IF (888) 732-6321 Wisteria and the portion of Kensington from the railroad crossing to the south
F (563)445-3503 dead end have the second lowest PASER rating of all the City residential
roadways. The ADT of Wisteria and the south portion of Kensington are
www msa-ps corn comparable to other City residential streets. Thus, there is a sound basis to
select the streets from Havens Acres for a residential roadway project.
0 2018 MSA Professional Services
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Page 2
Mayor Michael Bawden
City of Stronghurst
October 22, 2018
We note the following characteristics of a potential Havens Acres roadway repair project:
• The roads are all in the same proximity to each other. The Contractor has to stage
his project at only one location.
• All the roads are asphaltic. Multiple contractors are not required to deal with both hot
mix asphalt and Portland Cement Concrete pavements.
• By the time final plans are developed for this project, the City will have definitive
knowledge on the status of the sanitary sewer that is beneath the roadway. If sanitary
sewer repairs are required, this could be accomplished prior to reconstructing the
roadways. Possibly even in the same contract.
Therefore, MSA suggests it makes fiscal sense to program the maintenance of these
roadways ahead of the residential streets connected to Fenno Road and Manor Lane.
Of all the City's roadways, Bellingham Road is in the worst condition of the City's surveyed
roads. Bellingham Road services the Arconic industrial complex. Based on our
understanding, Arconic provides a substantial tax base, as well as other types of support, to
the City. Furthermore, Bellingham Road is a highly visible road. In our opinion, it does not a
reflect well that a highly visible road within the City remains in poor condition. Finally, streets
that can be repaired or replaced utilizing leveraged grant funds should be given a high priority.
Utilizing grant funds to assist the City in their street maintenance programming allows City
dollars to accomplish more. If there is the potential of Bellingham Road repair/replacement
grant funds, MSA recommends the City should dedicate a portion of their funds to provide a
fund match for this work.
The Revitalize Iowa's Sound Economy (RISE) economic development program is a grant
program administered by the Iowa Department of Transporation. The purpose of the grant is
to aid in roadway infrastructure improvements that will serve industry and promote job
retention or job creation through the completion of the roadway projects. The grant can vary
from 50 percent to 80 percent of the total eligible costs, including engineering. Depending
upon the grant amount awarded by the Transportation Commission, the City's match for this
project could range from 20 percent to 50 percent of the total project costs.
For these reasons, MSA suggests it is prudent to set aside monies dedicated to provide
matching funds to complete the replacement of Bellingham Road. However, MSA notes that,
at this time, it does not seem likely that possible forthcoming grants would be available in time
to start construction of Bellingham Road in the spring of 2019.
PROGRAMING:
The budget costs of the suggested roadway work for the Havens Acres area is $237,900
based on 2018 dollars. Assuming, 2 percent inflation, this same work in in 2019 could cost
about $243,000. The total cost includes probable engineering fees. However, the
aforementioned cost does not incorporate the impact of any sanitary sewer work on roadway
repair methods. If the soon-to-be performed sanitary sewer investigation within Havens Acres
indicates there are sewer issues that need to be corrected, this will increase the
aforementioned budgeted roadway repair costs.
C 2018 MSA Professional Services
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Page 3
Mayor Michael Bawden
City of Stronghurst
October 22, 2018
The budget cost of the report suggested roadway work for Bellingham Road is $759,400
based on 2018 dollars. This budgeted amount assumed that only City monies would be
utilized in repairing the entirety of ham Road. Therefore, this budget assumed the total
reconstruction of Bellingham Road between State Street and the railroad tracks and roadway
patching between the railroad tracks and the south end of Bellingham Road. Assuming 2
percent inflation, this same work in 2019 could cost $775,000. These fees also include
probable engineering fees.
MSA notes, the complete replacement of Bellingham Road is about $1,270,000. If sufficient
grant funding is awarded, MSA recommends the complete replacement of Bellingham so that
the inconvenience of staging the repairs does not have to be revisited in about ten years when
the south half of Bellingham Road might require total replacement.
Assuming a worse case of a 50 percent match, the City would have to provide about$388,000
for the partial replacement and repair program. For a complete replacement, the City would
have to provide about $635,000. In either case, dedicating the entire amount of the City's
matching funds to a project that will probably not occur in 2019 and may not occur in the near
future, could limit amount of roadway work that could be completed in Havens Acres in 2019.
Thus, some of the previously noted efficiencies would be lost in future roadway projects.
MSA RECOMMENDATION:
In summary, for programming purposes, MSA recommends the City program $300,000 to
$350,000 for matching funds for the reconstruction of Bellingham Road. MSA recommends
the City program $300,000 for repair of the roadways in Haven's acres. After the investigation
of the sanitary sewers in Havens Acres is completed, MSA can provide a budgeted cost for
Havens Acres that has a greater level of confidence. Thus, MSA's recommendation for the
amount of City money dedicated to possible matching funds for Bellingham might vary.
In our opinion, the recommended allocation of these funds is a good start. However, the
programming of the City's available funds can certainly be modified depending upon
circumstances and Council Member opinions
If City Council concurs with MSA's recommendation, and so directs, MSA will be happy to
furnish a Professional Services Agreement (PSA) for the repair of the roadways in Havens
Acres. This PSA will include design, bidding, and construction engineering services.
Please let us know if there are any questions.
Respectfully Yours,
MSA Professional Services, Inc.
C ristian R. Cooper, P.E., CPESC.
Project Engineer
®2018 MSA Professional Services
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