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HomeMy Public PortalAboutMinutes_CCWorkMeeting_05212013CITY COUNCIL WORK MEETING MAY 21, 2013 - 6:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Rob Geray, Council Member Dan Gubler, Public Works Director Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge, City Clerk Julie Hammond, and Treasurer Amy Sullivan. ABSENT: None. VISITORS: Sharlee Andersen and Alex Gibbons. MYAC Report Sharlee Andersen and Alex Gibbons reported on the Mayor's Youth Advisory Council's (MYAC) activities. Ms. Andersen stated that four members of MYAC were interested in going to the Annual Association of Idaho Cities (AIC) Conference in June in Boise. She reported that the group would be holding a dinner auction on June 6, 2013 to help raise funds to send the youth to the conference. Secretary Gibbons stated that MYAC had just completed the membership application process for the 2013/2014 school year and has three new members. Council Member Geray asked if the membership drive was publicized. Secretary Gibbons stated that announcements had been made at Bonneville and applications had been dropped off at Rocky Mountain Middle School, Hillcrest and Taylor's Crossing. She also reported that they would set up a table at Bonneville High School during Freshman Orientation. Council Member Discussion Mayor Andersen reminded everyone that Council Member Price had accepted a position in Knoxville, Tennessee and his council seat needed to be appointed. The Mayor stated that he had been looking at two candidates: Planning & Zoning (P&Z) Chairman Dan Garren and P&Z Member Robyn Keyes. President Case had also mentioned a candidate but it was suggested that the candidate get their feet wet in Planning & Zoning prior to serving on the Council. Mayor Andersen reported that Chairman Garren declined at this time. He suggested that Council offer the seat to P&Z Member Keyes. Council Member Gubler stated last time a Council Member had to be appointed they reviewed the election ballot. He thought this sent the wrong message. Mayor Andersen disagreed and said, "Just because they were on the election ballot doesn't mean they are the best person." Employee Reports Public Works: Director Prouse reported that the specified improvements required of Rockwell Development on the Sawmill Circle Development (Mountain Ridge) have been completed except for the seal coating of the road. He suggested they hold off until the end of the season while they are using heavy equipment to build the houses. Director Prouse reported on the cost of extending Denning. He stated that the ballpark figure of $55,185 was still good for water, sewer mains and one fire hydrant but this was not engineered. Director Prouse did not recommend the extension at this time. Mayor Andersen stated that people are worked up about not finishing Denning. Director Prouse stated the walking path around Iona Square needs some patch work but could be striped and seal coated for $3,700. Director Prouse had received a bid for $7,500 to patch, seal, and restripe the parking area to the north and to the west of the building. He stated he would like to get another bid before proceeding. Council Member Gubler AIMMONIMINIWWINIMIA thought the south side of the building needed to be acid washed prior to Iona Days. Director Prouse met with BMPO and L Tech. BMPO is sponsoring an Asset Management Program in Iona and Ucon where they input data for asphalt roadways and street signs. The program would rate and track the road, show repairs that have been made, and repairs that need to be done. BMPO stated that this would be helpful when applying for Federal Grants. Director Prouse reported on corner fencing at Pioneer Park. He stated that vinyl fencing was very expensive and suggested dog-eared cedar. President Case agreed as long as it was kept up. He also reminded everyone that Evan Mann wanted to be kept in the loop so he could do his fencing at the same time. Director Prouse reported that Arco Electric would complete the tennis court light pole this week. He stated that construction had begun on the sand and salt storage shed. Director Prouse thanked everyone who had helped with Spring Clean-up. President Case inquired about the school crossing sign that had been hit last month. Director Prouse stated that the claim had been filed and he is checking on a barricade. Building: Inspector Eldridge reported that we had budgeted eleven new single family dwellings and are currently at eighteen. He stated that the only thing that might hold us up is locations to build. Inspector Eldridge reported that Frank Perez is working with Mr. Vandersloot to be the sole contractor in Country Haven. He stated that HUD Housing is using ICC Inspectors now and will take a webinar to learn more about it and the financial backing it might bring. Inspector Eldridge expressed to Greg Hansen the City's interest in annexing the Green Valley Subdivision. Mayor Andersen stated that Neilis' and Taylor's were a no go as far as annexing their properties into Iona to make the land contiguous. He indicated the house near the railroad tracks on Crowley, owned by Mr. Coombs, might be an option and is trying to contact him. Police: Chief Basaraba reported he would be cruising on his bike tomorrow. Mayor Andersen reminded him to stop and talk with people working in their yards. Chief Basaraba stated he is also running a program to let kids register their bikes. Chief Basaraba reported that Attorney Storer is cleaning up the Commercial Kennel License Ordinance which will help explain the kennel process. Office: Clerk Hammond recognized birthdays. Council Member Gubler on May 3rd and Chief Basaraba on May 27tn Council Reports Historical Committee: Council Member Geray reported that the Historical Committee has postponed and cancelled meetings. He would be meeting with them tomorrow and would talk with Blair Simmons as his point of contact. Council Member Geray stated he gave the $60 from the historical book sales to Mr. Simmons and told him to contact the Sewer District for the sewer services at the museum. Iona Days: Council Member Case stated people are going other places because they have great activities, like carnivals, going on. Mayor Andersen spoke with Susan Stucki and she is trying to help get volunteers because the Stake Presidency stated they were not going to ask members to volunteer. They will still do the Saturday Night Dinner. Mayor Andersen stated the Fiddle Contest fell through and would try to contact he All 's. Adjourned 7:00 p.m. PARK COMMITTEE MEETING MARCH 30, 2013 — 12:38 P.M. PIONEER PARK PRESENT: Mayor Brad Andersen, Council President Bruce Case, P&Z Member Robyn Keyes, P&Z Member Mike Taylor and Melanie Powell. ABSENT: Council Member Rob Geray, Council Member Thane Price, Public Works Director Zech Prouse and P&Z Member Bette Lovinus. Council Member Geray, Council Member Price, Director Prouse and P&Z Member Lovinus could not make the meeting on 3-30-13, so they gave me their input before the meeting. 1. Southwest corner will be made into a grove for a quiet and secluded place, but mainly for weddings or for picture taking. There will be a 6 foot high fence appx. 65' on both sides (e.g., south and west). The grove will have more trees and bushes. The bushes will be mainly lilac's and privet bushes. Over the stone part, an open shelter (like a gazebo) will be built. 2. The west side of the park will have a 3 or 4 wooden rail fence built. 3. North side is fine the way it is with the pine trees. 4. The splash pad will be built from the center of the parking lot. A bench will be on the South and North side. On the west side there will be a small shelter with a picnic table underneath it. The benches will have trees around them to provide shade and around the splash pad it will be landscaped with bushes and trees, but open enough so the splash pad has sun. 5. A self-contained (like the one in the Square) bathroom will be built by the Northeast of the parking lot and splash pad. 6. Down the line we would like to put a shelter in the Southeast corner and Northwest corner. 7. We want to keep the park open so people can play, but we would like to plant a tree that grows "huge" (can't remember the name) in the middle of the park. 8. Nothing will be done on the south side until we see what the homeowners are going to do. 9. In front of the parking area there will be a two rail fence. 10. We decided to combine the tree committee and park committee into one committee. Adjourned: 1:08 pm PLANNING AND ZONING MEETING IONA COMMUNITY CENTER MAY 8, 2013 6:30 P.M. PRESENT: Chairman Dan Garren, Members - Robyn Keyes, Roy Hobbs, Bette Lovinus, Mike Taylor, Clerk Julie Hammond. ABSENT: None. VISITORS: Jolyn Louk, Roger Hill. The Pledge of Allegiance was led by Member Keyes. Chairman Garren recognized citizens from the floor. Minutes Approved: Member Keyes motioned to approve the minutes. Chairman Garren seconded the motion. A11 were in favor, motion carried. Bonneville Joint School District (BJSD) #93 Public Hearing: Chairman Garren explained the Public Hearing Process to everyone. He explained that School District #93 was applying for a conditional use permit to allow placement of a modular classroom at Iona Elementary "Exhibit A." At this time Member Keyes recused herself from the hearing process. Roger Hill, Director of Plant Facilities for District #93 took the floor. He stated that District #93 was requesting a two classroom modular unit be placed behind Iona Elementary. This would alleviate overcrowding at the school. He stated that the unit would stay for approximately two to three years while other schools were being built. The dry unit would have power, intercom and fire systems. Mr. Hill indicated that the modular is more cost effective than adding on to the existing school. Jolyn Louk of 5428 Rockwood stated she was neutral. She asked why they were bussing students from Mobile Homes Estates to Iona and passing four other schools in the process. Mr. Hill replied that some of the schools have overcrowding issues and some have special needs units. Ms. Louk also asked how safety was setup for students in the modular unit. Mr. Hill stated that safety was provided through cameras, intercoms, and fire systems. Lori Nelson sent in a written record which addressed the same issues as Ms. Louk "Exhibit B." Chairman Garren closed the public portion of the hearing at 6:52 p.m. Member Hobbs suggested we move ahead with the conditional use permit. Member Taylor motioned to recommend to City Council approval of BJSD #93 Conditional Use Permit with an annual renewal of $10 while the modular is in place. If the modular is removed and needed again the process for a conditional use permit would begin again. Member Lovinus seconded the motion. All were in favor, motion carried. Impact Area Updates: After discussion Chairman Garren recommended to wait for Attorney Storer to revise Ordinance #84 before approaching Bonneville County. Reports: Green Valley Subdivision: Chairman Garren stated that he and Mayor Andersen attended the April 22, 2013 Bonneville County Public Hearing on the Green Valley Subdivision. He reported that Mayor Andersen asked the Commissioners to revisit the approval of R-1.5 Zone for the subdivision because it is in Iona's Impact Area and the zone is not allowed in the Bonneville County/Iona Impact Area Agreement (Ordinance #84). Meeting Adjourned 7:28 p.m. pit