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Home My Public Portal About10-01-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 1, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, October 1, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Police Chief Kris Wolski, Assistant Fire Chief Oscar Abner, Director of Human Resources William Harris and Sanitation District Engineer Bob Wiwi. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the September 24, 2009 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $131,129.50. She explained of that total $15,827.00 was paid to Wetzel Chevrolet for a 2009 Chevy Impala for Engineering; $31,964.69 was paid to Wayne County Treasurer for the City's portion of 9 -1 -1 salaries and benefits; $12,399.93 was paid to Ernst Concrete for concrete and $20,172.56 was paid to Milestone for asphalt for the Public Safety Training Facility. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board to approve a curb cut at 103 Elmhurst Drive for Jerome Marcum. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board to approve a curb cut at 1420 North "J" Street for Jim Swardenski doing business as Habitat for Humanity. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes October 1, 2009 Page 2 of 4 REQUEST A. The agenda item for nine individuals to be approved as Richmond Police Department Reserve Officers was tabled at this time. B. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of the extension of the 2007 Hiring List for the Richmond Fire Department to be extended from June 30, 2009 until February 28, 2010. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a bid award that was presented by Assistant Fire Chief Oscar Abner for the windows for Fire Stations #2 and #3 to De Witt Construction in the amount of $2.953.00. Flood made a motion to award with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for Curb and Sidewalk Rehab on Liberty Avenue. Those bids were as follows: 1. Pro Lawn Care - $34,875.00 2. Butler Excavating - $44,320.00 B. Robinson brought to the board a bid opening for gutters for the Public Safety Training Facility. Those bids were as follows: 1. H & R Guttering - $900.00 2. Joes Guttering - $815.00 3. Aluminum Brothers - $873.00 CONTRACTS A. Robinson brought to the board a request that was presented by Police Chief Kris Wolski for the approval of Contract 144 -2009 with Where Technology Happens for the installation of GPS tracking software and hardware for 50 marked Richmond Police Cruisers in the amount of $11,500.00. Lawson made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of Contract No. 145 -2009 with the law firm of Bryan Davenport P.C. that is a Subrogation Agreement for a 10% fee of all claims that go through their firm and mileage of 10% for anything over 250 miles. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes October 1, 2009 Page 3 of 4 ENDORSEMENT A. Robinson brought to the board a request that was presented by Director of Human Resources William Harris for the approval of Contract No. 142-2009 that is an endorsement change to the General Liability Insurance Policy No. PE- 4610715 -05. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of Contract No. 143 -2009 that is an endorsement change to the General Liability Insurance Policy No. PE- 4610715 -05. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of Contract No. 146 -2009 that is an endorsement change to the General Liability Insurance Policy No. PE- 4610715 -05. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that presented by Sanitation District Engineer Bob Wiwi for the closure of Test Road at the bridge just west of the Test Road Entrance to the Sanitation District on Monday, October 5, 2009 at 8:00 AM for approximately 9 months for the replacement of the east side interceptor. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sanitation District Engineer Bob Wiwi for a closure extension of the 900, 1000, 1100 and 1200 blocks of South 16t11 Streets from October 2, 2009 to November 6, 2009 for Phase 1 of the Sewer Upgrade Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Sanitation District Engineer Bob Wiwi for the closure of South "I" Street from South 16th to South 17th Street from October 19, 2009 to November 13, 2009 for the South East Basin Sanitary Project. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Sanitary District Engineer Bob Wiwi for the closure of South 17th Street from South "I" Street to South "G" Street from October 19, 2009 to November 13, 2009 for the South East Basin Sanitary Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Robinson made a request to the board that was submitted by Captain Terry Hopkins and Ron Weadick for the closure of the 1st block of South 15th Street, the 1st block of North 15th Street and the 1500 block of East Main Street through the 400 block of East Main Street on Saturday, November 14, 2009 from 12 Noon to 1:00 PM with the Richmond City Building Parking Lot to be used for tear down from 1:45 PM to 2:30 Board of Works Minutes October 1, 2009 Page 4 of 4 PM for the Veteran's Parade. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk