HomeMy Public PortalAboutPKT-CC-2015-02-05City of Moab
217 East Center Street
Moab, Utah 84532-2534
Main Number (435) 259-5121
Fax Number (435) 259-4135
Memorandum
To: Councilmembers and Media
From: Mayor David L. Sakrison
Date: 2/2/2015
Re: Special City Council Meeting
Mayor:
Council:
David L. Sakrison
Kyle Bailey
Heila Ershadi
Doug McElhaney
Kirstin Peterson
Gregg W. Stucki
The City of Moab will hold a Special Workshop Visioning Meeting on Thursday, February 5 at 8:30
AM and Friday, February 6, 2015 at 8:30 AM. The purpose of this meeting will be:
Thursday:
Friday:
1-1 Visioning Workshop among Elected Officials and Department Heads
1-2 Visioning Workshop among Elected Officials and Department Heads
The meeting will be held at the Moab City Center, Council Chambers, 217 East Center St., Moab,
Utah.
Mayor David L. Sakrison
Mayor
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should
notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working
days prior to the meeting.
REC-M EM-15-02-001
First EPA Green Power Community in the Nation
City of Moab
Annual Report for 2014
Each year, the City of Moab engages in a Visioning process. During this
process, we take stock of the previous year and then set a course for the
next year. The City Council sets city-wide goals that guide the City's
budgeting process and departmental activities for the year. Through this
process, the City of Moab has been able to achieve both continuity and
growth over the years.
Visioning sessions will continue to concentrate on the future, rather than
the past. To this end, we have put together an Annual Report for 2014
that highlights the City's accomplishments during the last year. This
Annual Report will provide necessary information about the past, so that we
can be ready to talk about the future in our visioning sessions.
This City of Moab Annual Report contains annual reports from each
department and major sub -department within the City. Each department
has taken the time to highlight information about their activities,
accomplishments and success in meeting goals and objectives set in the
2014 Visioning process. We hope that everyone will take a few moments to
see what we've been up to for the last year.
It is also important for the City to gauge its progress with its city-wide goals.
Although measurable progress on many of the City's goals can take years
to show, we have made significant progress on our 2014 goals, even with
four months left in the fiscal year. On the following page, you will find a brief
outline of the progress we have made on the city-wide goals that we set
last year.
2014 City-wide Goals
A Progress Report
✓Leadership and Teamwork — Promote the City's position as a leader
within the community, along with an ethic of teamwork. The City of
Moab continues to take a strong leadership role within the City
organization, within the community, and in working with state and
other organizations.
✓Asset Management — Focus on managing, maintaining and enhancing
the full range of city and community assets. The City has made
significant strides toward inventorying, mapping and assessing its
infrastructure, and we have refined our banking and investment
strategies. We continue to provide training and other resources for
our employees, our greatest asset.
✓Communication —Enhance every aspect of communication with which
the City of Moab is engaged. The City launched its new website,
which will serve as a key mode of communication with citizens,
employees and others who need information about the City. We
have also made strides toward improving internal communication.
✓Community Design — Engage in community -wide efforts to improve
connectivity, economic development and aesthetic features of our
community, emphasizing our quality of life. The City has made major
improvements to Rotary Park and has made significant process
toward completing the landscaping on 500 West. The City
completed its design for Lions Park, which will serve as a major
aesthetic amenity, helping us reach our design goal of having
attractive entrances to the community.
✓Financial Sustainability — Remain fiscally conservative and continue to
operate within existing financial means, while being open to new
opportunities and fiscal realities. The City continues to operate well
within its budget and continues to seek after and acquire outside
funding for infrastructure and community development projects.
Administrative and Legal Departments
Annual Report 2014
Accomplishments in 2014
• Facilitated 2014-2015 City Budget Process
• Maintained favorable financial position of the City
• Facilitated increased communication among city staff
• Negotiated a number of subdivision improvements agreements,
easements and other documents
• Worked with city departments on development of new city website
• Negotiated new City Prosecutor contract
• Facilitated City Visioning Process
• Participated in Utah State University Advisory Board and USU
Campus Development Process
• Participated in a number of multi -agency efforts with Grand County,
USU, Grand County School District, Grand Water and Sewer, the
State of Utah, and other agencies
• Facilitated a number of employee recruitment efforts
• Revised and/or created new job descriptions and reorganized various
functions
• Worked with staff and consulting engineers on several large scale
engineering and planning efforts, including the water and sewer
impact fee studies, the Waste Water Treatment Plant Facilities
Analysis, the Water Tank Study and the Pavement Management
Study
Economic Development/Sustainability
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Worked closely with USU-Moab, USU-Logan and USU Extension to
establish a part-time Small Business Development Center
• Worked with USU-Moab and Department of Workforce Services to
establish Career and Technical Education Program in Moab
• Initiated and conducted Annual Moab Business Summit focused on
the theme, "Moab on the Edge" and regular business seminars
• Participated in and helped direct staff efforts to address affordable
housing issues and completing the general plan update
• Deepened our interaction with local businesses through regular
collaboration with the Chamber of Commerce, Workforce Services
and BEAR program
Contributions toward the Accomplishment of City-wide Goals in 2014
• Increased partnership participation with the Chamber of Commerce
• Participated in Quality of Life survey preparation with National Parks
and Conservation Association, GOED and Utah Office of Tourism
• Represented the City at business openings and events
• Participated in Governor's Rural Partnership Board meetings and as
member of SWIB and chair of regional Workforce Services Board
• Worked with local print and radio media regarding the City's
involvement in business, BEAR, DWS and USU activities and events
Film Commission
Annual Report for 2014
Studio Relationships
• Strengthened the relationship with Warner Bros. & HBO
• Encouraged more shuttling options to minimize impact on locations
as well as utilizing water bottles (with the film commission logo) on
set to minimize plastic water bottle waste
• Began to focus on the TV Series Industry
Office Projects
• Worked on the new website
• Built up our location library and collaborated with the Utah Film
Commission for a consistent media library
• Currently using MailChimp for an e-newsletter
• Finalized and printed the spiral bound location booklet
• Attended an industry training in New York
• Attended a marketing trip with set and studio visits in New York
• Attended NATPE for the first time in Miami, FL
• Provided four Production Assistant trainings in Moab
Film Festivals
• Made sure our office had a presence, through materials, at Sundance
2015
• Engaged in discussions with surrounding communities to put together
a Youth Film Festival held at Star Hall
Part -Time Help
• Recently started training, and utilizing the new MARC Assistant
Director, Elizabeth Holland
Recorder Department
Annual Report 2014
Accomplishments in 2014
• Participated in a successful audit meeting all State Compliance
Standards and Internal Control Standards
• Conducted employee benefit open enrollment (twice)
• Negotiated health insurance renewal
• Negotiated new health insurance plan
• Ensured Moab City compliance with the Affordable Care Act
• Participated on the Special Event Review Committee
• Facilitated the Website Redesign Project
• Assisted in the city budget process for all departments
• Completed Personnel Policies and Procedures Manual
• Successful completion of telephone system and Property Insurance
bids
• Coordinated surplus property auction
• Received continuing professional development through the University
of Utah and the Society for Human Resource Management
Contributions toward the Accomplishment of City-wide Goals in 2014
• Communication
o The Recorder Department has made a concerted effort this
year to educate employees on city -provided benefits using
annual onsite seminars, one-on-one counseling and distribution
of educational materials
o We continue to maintain Transparent Moab for the community
• Financial Sustainability
o We have worked with the City Treasurer and City Manager to
develop a banking strategy for the City that reduces fees and
maximizes returns
Treasurer
Annual Report for 2014
Accomplishment of Department Goals in 2014
• Implemented the following rate increases:
+ Sewer Fees
❖ Finance charges on all accounts receivable
• Attended all City Council meetings to keep up on issues
• Attended special event meetings to coordinate applications,
fees and management of large and small events
• Coordinated with the Recorder's Office for Records
Management Retention and Destruction
• Obtained a higher level of participants in paperless billing
• Attended training for new software/ equipment for meter
reading
• Handled all Park Reservations on the new website while the
Public Works Department was in the transition of hiring a new
Administrative Assistant
• Compiled shop water data from 2009-2014
Contributions toward the Accomplishment of City-wide Goals in 2014
• Utilized our budget in a frugal and responsible manner
• Attended Finance Committee meetings to further the financial
interests of the City of Moab
• Improved teamwork and communication with other
departments
Planning and Zoning
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Completed organization of departmental records and development of
a record data base
• Completed intensive staff work on the General Plan, which is nearing
completion
• Worked closely with other departments and the county on
development and building permits
• Examined staffing and other resource needs for Planning and
Building Inspection functions
Contributions toward the Accomplishment of City-wide Goals in 2014
• Drafted the adopted ordinances to greatly increase housing
opportunities for developers and business owners
• Partial development plan for 100 West has been created
• Worked with the building department, health department, and fire
department to address zoning, building, and health and safety
violations
• Attended training or participating in on line training to maintain or
renew professional certifications
• Worked on plans for 100 W and East Center Street
• Worked with Complete Streets Committee
• Worked on downtown enhancement plan
Community Development
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Administered the Aspen Cove (Willows) Apartment Project and HASU
Virginian Apartment HVAC and re -roofing grant.
• Prepared and upgraded the Rotary Park musical playground for the
Discovery Channel story.
• Helped coordinate the Bee -Inspired Garden at Rotary Park.
• Helped coordinate the Transit Hub ribbon cutting event.
• Coordinated the development of the Moab Area Mountain Biking &
Road Cycling map.
• Led Bicycle Friendly Committee meetings.
• Assisted with the development of Lions Park plans.
• Planted 80+ trees and removed hazardous trees and branches along
Mill Creek Parkway.
• Obtained the Tree City USA Award & Growth Award.
• Obtained a tree inventory grant. Started the tree inventory.
• Raised the crown of trees along Main Street.
• Made a draft singletrack trail extension map for the City General Plan.
• Led approval efforts for the completion of the Navajo Rocks Trail.
• Repainted EPA Green Power Community signs.
Contributions toward the Accomplishment of City-wide Goals in 2014
• Leadership & Teamwork: Bike representative for the Utah Trails
Advisory Committee. Coordinator of the Lions Park Development
Committee. Vice Chair of Trail Mix. Bike Friendly Committee Leader.
City Representative for Bee Inspired Gardens & Rainwater
Harvesting.
• Asset Management: Enhanced City and community assets at
Rotary Park, 500 West, creeks, housing projects, and street trees.
• Communication: Enhanced communication with most agencies.
• Community Design: Improvements were made in the following
areas: 500 West, Rotary Park, Lions Park, Dixie Park, and Mill Creek
Parkway. We also planted a lot of trees and other plants.
• Financial Sustainability: Twenty five year track record for
controlling project expenditures.
ENGINEERING DEPARTMENT
ANNUAL REPORT FOR 2014
• Teamwork — Worked with other City departments to facilitate projects.
• Asset Management — Assisted Public Works with implementing inspection
and maintenance strategy. Worked toward inventorying asset quality, partly
using information obtained from the downtown Questar project.
• Preferred Engineering Firm Consultants — Chose and engaged three
private engineering firms to perform specialized services.
• GIS Database Development and Mapping — Produced and maintained
the City's interactive website maps. Implemented regime for Public Works
staff to locate features using GPS mobile units. Furthered progress on
sewer model completion. Produced 2' contours from rim to rim for all of city
limits.
• Water Resource Protection and Storage — Attended the USGS regional
groundwater study meetings. Attended the Moab Area Watershed
Protection Meetings. Worked with Hansen, Allen & Luce Engineering to
produce feasibility study for new two million gallon water tank.
• Wastewater Treatment Facilities Plan — Worked with Public Works
department to obtain feasibility study by Bowen Collins Engineering.
• Communications: UDOT — Coordinated with UDOT to make pedestrian
signals at 200 S and Uranium Avenue safer.
• Communications: Grand County — Coordinated with Grand County on
proposed motel development and Lions Park.
• Lions Park Utility Extensions — Facilitated construction of water & sewer
lines to service future Lions Park & Transit Hub restrooms.
• Lions Park — Worked with UDOT representative firm, DFCM and Archiplex
architects produce construction drawings.
• 500 W Phase 3 — Worked with UDOT and Horrocks Engineering to
produce construction drawings, dealing with major design changes at the
Kane Creek Blvd. intersection.
• 500 W Waterline - Worked with Horrocks Engineering to design & produce
construction drawings
• 400 E Waterline Repair — Facilitated construction of Bowen Collins design
to place pipe under bridge
• Impact Fee Study — Worked with consultant to update impact fees.
• Economic/Business Enhancement/Expansi on — Participated in
development reviews and/or inspections
BUILDING DEPARTMENT
Annual Report for 2014
Leadership and Teamwork
■ Participated in City's Community Development bi-monthly DRT meetings
■ Involved with Community Action Team (ACT) to create combined
involvement to enforce code violations
■ Bill Hulse received accessibility certification and is now a member of the
Exam Development Committee certification for International Code
Council (ICC) accessibility exam
■ Jeff Whitney received Lifetime Honorary membership to ICC; Certification
and Testing Committee member which governs all ICC certifications
■ Jeff Whitney and Mona Pompili received Certified Floodplain Manager
certifications to work with Sommar Johnson for FEMA compliance
Asset M anageme nt
■ Continued green office practices including recycling furnishings and
paper, day lighting in our office, and digital plan review submittals
■ Encouragement of green construction practices in the community
including researching proposed sustainable methods
Communication
■ Updated webpage to inform Moab residents of current requirements
■ Linked City Community Development webpage to the Building
Department's page as an added convenience for City property owners
Financial Sustainability
■ City building permits issued in 2014:
133 Total Permits; $27,865,171 Total Valuation; $158,820 Total Fees
■ Waived fee amount: $4,257 (City projects, Aspen Cove Transitional)
■ Residential New Construction:
35 Permits; $7,365,766 Valuation; $61,469 Fees
■ Multi -Family New Construction:
Two Permits (10-unit transitional housing; 24-unit employee housing)
■ Solar permits: 3
Community Design
▪ Provided four building code training opportunities for contractors
Police Department
Annual Report for 2014
The Police Department's most important activities and accomplishments for
2014 were as follows:
• Citations Issued: 2013: 519. 2014: 881. This is a 69% increase.
• Total reports taken: 2013: 3,561. 2014: 3,001. This is a 16%
decrease.
• Accident reports: 2013: 76. 2014: 89. This is a 17% increase.
• 2013 DUI: 59. 2014 DUI: 67. This is a 13% increase.
• Shift Log Entries for 2014 were 21,932. A Shift log entry is a daily log
of on -duty activity. Some include a written report and other incidents
that do not require a written report. Examples: medical calls, civil
standby, telephone details, VIN inspections, physical training, case
follow up, bike patrol, court, report writing, traffic stops, etc.
• Training: Narcotics identification and the successful prosecution of
those cases, DUI enforcement, child abuse interviewing, field
sobriety, firearms, legal update, pharmaceutical, sexual harassment,
drug testing, DARE training, bike patrol, hazardous material,
domestic violence, internet crimes against children, computer and
records management system, active shooter at schools, sexual
offender registry, government release of records, and many more.
• Special events: Jeep Safari, car show, numerous ATV rallies,
numerous marathons, numerous bicycle events, parades and many
other events
• Public relations on a state level: Utah Narcotics
Association,(immediate past President) Law Enforcement Legislative
Review Committee on Communications, Utah Peace Officers
Association, Utah Chiefs of Police
• Merit increases through evaluation and cost of living adjustment
6 Three new cars were purchased
Moab Area Narcotics Enforcement Team
Annual Report for 2014
The Moab Area Narcotics Enforcement Team's most important activities
and accomplishments for 2014 were as follows:
• MANET is continually working on drug cases mostly derived by the
patrol division. The person assigned to this division is and has been
assigned to the investigations division. This department also receives
and investigates information from sources concerning the distribution
of illegal drugs in the community.
• Merit increase through evaluation and Cost of Living Adjustment for
one employee.
• Training: Legal update, Utah Narcotics Officers Association and
various other investigative trainings.
Animal Control
Annual Report for 2014
The most important activities and accomplishments for the Animal Control
Division for 201 were as follows:
• There were 11 citations issued in 2014 compared to 41 citations
issued in 2013, a 73 % decrease.
• There were 1,418 reports taken in 2014 compared to 493 reports
taken in 2013, a 187% increase.
• The Annual Animal Control Conference provided training for officers.
• Animal Control employees received merit and Cost of Living salary
increases.
• Established a relationship with the new veterinarian.
Animal Shelter
Annual Report for 2014
The Animal Shelter's most important activities and accomplishments for
2014 were as follows:
• Continued the shelter volunteer/dog walking program
• Continued the community service program
• Continued the school education program
• Intake: 130 dogs from the city; 82 dogs from the county. Total: 212
• Intake: 46 cats from the city; 13 from the county. Total: 59
• Total dogs and cats received: 271. Of those, 70 were adopted, 182
went home,16 were transferred and three were euthanized due to
medical issues
• Maintained a good relationship with the Humane Society of Moab
Valley
• Employees received merit increase and Cost of Living Adjustments
• Maintained a good relationship with the community
Recreation
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Increased the number of certified coaches
• Built a mutually beneficial fundraising relationship with Beacon After
School Program
• Re-established a working relationship with the Old Spanish Trail Arena
for youth and adult soccer
• Increased youth and adult participation
• Improved recruiting of youth sports referees
• Provided administrative support for MRAC, Teen Center and MARC
Contributions Toward the Accomplishment of City -Wide Goals in 2014
• Provided conflict resolution training for key recreation staff
• Supported a wide variety of private individuals and groups in the
delivery of community recreation services
• Improved promotion of recreation events by establishing better
communication with local media outlets
• Engaged the community in healthy activities that improved connectivity
of our diverse population
• Maintained a conservative approach to fiscal management
Moab Arts & Recreation Center
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Improved communication. MARC staff participates in monthly
Recreation Department meetings.
• Developed a parking protocol and map that is distributed to any event
expecting more than 75 people.
• Engaged in professional development. MARC Director participated in
the Utah Arts and Museums Change Leader program.
• Enhanced facility security. New night security and special events
person hired in November.
Contributions toward the Accomplishment of City-wide Goals in 2014
• Remained fiscally conservative with all special events & classes
Moab Recreation & Aquatic Center
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Ended FY 2013-14 with net positive of $70,000 without reducing
usage hours or compromising safety or quality standards
• Remained under the budget in YTD 2014-15 expenditures despite
increasing maintenance salary hours for deep -cleaning and
refurbishment
• Maintained exemplary safety record with no major incidents
• Maintained steady usage by SilverSneakers members despite
withdrawal of two major insurance providers from geographical area
• Continued work on cost ratio analysis for long-term maintenance,
repair and replacement of all aspects of physical plant
• Increased use of facility by school district, community support groups
• Accommodated two competitive swim teams and noncompetitive
swim club
Contributions to the Accomplishment of City -Wide Goals
• Increased tourist visitation to the facility, contributing to visitors'
perception of the City as vacation destination offering a wide variety
of activities
• With addition of scoreboard and time clock, MRAC meets national
standards as host facility for invitational competitions
• Reduced costs and increased revenue, strengthening City's financial
position
• Accomplished most facility maintenance and repair in-house,
protecting city assets while practicing fiscal conservatism
• Provided wellness and recreational programming to a wide range of
local users of all ages, promoting a healthy and happy community
Teen Center
Annual Report for 2014
• The Teen Center was not active in 2014
Public orks°.dministration
Annual Report for 2014
Accomplishment of Departmental Goals in 2014
• Annual Maintenance — Coordination, planning and implementation of
adequate preventive maintenance programs for the water and sewer
department
• Coordination & Construction Management of Capital Projects — North
Area Water and Sewer, 500 West water line project (in progress)
road maintenance projects, Updated striping plans for sections of 500
West, 400 East; Installed a new ADA accessible crosswalk at 200
South 400 East
• Planning and Preparation for future projects — 500 West Waterline
Replacement Project, 500 West Road Reconstruction Project;
working toward upgrading the Public Works Buildings to include
additional space for the Parks and Sewer Departments; water tank
project and WWTP upgrade project
• Human Resource Management and Assistance— Retirement, hiring
several new positions, training, etc.
Contributions toward the Accomplishment of City-wide Goals in 2014
• Asset Management Plan — We have procured a great amount of data
that will help us determine priorities for the future Asset Management
Plan
• Interdepartmental and Interagency Coordination — Working with
various departments and agencies for maintenance coordination and
planning of future projects
• Cooperation and team building — We have been and will continue
working toward better coordinated, cooperation and customer service
skills as well as more detailed planning with each department within
Public Works
Public orks - Streets
Annual Report for 2014
Annual Roadway, Right -of- Way & Motor Pool Maintenance Programs
• Applied fourteen tons of crack seal product
• Applied forty tons of chip seal on city roads
• Continued to update all city signs to engineer grade signs
• Maintained all city vehicles and equipment in a safe and operable
condition as well as preparing vehicles for auction
• Completed all necessary right-of-way maintenance including roadway
striping
• Conducted regular street sweeping according to our regular schedule,
which includes sweeping Main street weekly and all City streets on a
monthly basis
• Assisted with bi-annual inspection of dams with the State of Utah as well
as regular maintenance of dams
• Inspected and maintained storm drains and catch basins
• Provided support for special events with traffic control and temporary
traffic control structures
• Responded to emergency callouts for snow removal, sign replacement,
flood clean up from heavy storm flooding city-wide, as required
• Safety & Training — Employees completed all required safety meetings
including First Aid, CPR, Flagging, Equipment Safety & CDL certification
as required
Special Projects
• Completed various sidewalk, curb and gutter replacement projects
• Completed annual trip hazard mitigation program
• On 400 E., restriped and added lanes to make the 300 S. intersection
more traffic friendly and safe
• On 500 W., restriped the road to add safer lanes for bicyclists
Public orks — Facilities
annual `report for 2014
• The Public Facilities Department performed routine maintenance for
the following facilities: City Center, Public Works yard & grounds, the
MARC, Center Street Gym/Teen Center, Sun Court, Girl Scout
House, Moonstone Gallery, East and West Center Street
Landscaping, the West Center Public Parking Lot, 500 West, West
Hale Landscaping and the 400 East Medians
• Assisted at MRAC, Animal Shelter and other areas as needed.
• Performed seasonal duties as needed
• Attended monthly safety meetings, training, workshops, seminars and
continuing education
• Completed special projects, including new paint and flooring at the
gym, improvements at the MARC, repair of elevator and HVAC units
at City Center and replacement of the heating system at the Scout
House
Public orks - Safety
Annual Report for 2014
Safety Department Activities and Accomplishments in 2014
• Procured and maintained all safety equipment & Temporary Traffic
Control equipment needed for the Public Works Department including
speed monitoring trailer, GPS data input and management of the sign
retro reflectivity program
• Monitored and ensured all Construction Safety Zones are in place and
comply with city and state safety policies as well as insuring compliance
with the MUTCD as required for all projects
• Managed the Public Works Department Safety Incentive program
• Conducted safety inspections in coordination with the Utah Local
Governments Trust (ULGT) on all facilities, City utilities & infrastructure,
and schedule repairs and reported safety hazards with special attention
to city playgrounds on a weekly basis and repair or facilitate repairs
• Maintained the City's Occupational Safety and Health Administration
(OSHA) 300/301; Logged, reviewed safety and injury records with ULGT
and integrated results into our Safety and Training Programs
• Scheduled and facilitated safety committee and city safety meetings as
required to meet federal, state and local requirements
• Participated and encouraged city employees to participate in the ULGT
Excellence in Risk Management Program
• Inspected all insured that all work being done on city right of ways by
contractors was completed according to city policy
• Facilitated and maintained moisture density gauge in proper operating
condition including yearly certifications as required
• Completed moisture and density testing and levels on all city projects to
insure that all sub -grade material meets city requirements.
Public Works - Parks
Annual Report for 2014
PARKS DEPARTMENT ACTIVITIES/ACCOMPLISHMENTS IN 2014
• Performed routine maintenance in the following areas: Swanny City
Park, Rotary Park, Center Street Ball field, Circle Park, Gonzo Area,
Cross Trails Park, Dixie Park, Bark Park, Disc Golf Course, Grand
County Family Support Center and the City Trail System, as well as
limited maintenance at Anonymous Park
• Performed Seasonal Duties include the following:
o Parks Maintenance Responsibilities - mowing, weed control,
tree trimming, planting, aerating, fertilizing, snow removal,
frequent cleanup of leaves, sweeping, trash and weed cleanup
o Restroom maintenance, cleaning and re -stocking of paper
products
o Trail maintenance - Weed control and garbage cleanup, erosion
control, leaf blowing, snow removal, and storm damage repairs
o Facilities repairs including park bench, fence, building and
pavilion staining and finish, restroom painting, staining, graffiti
removal, baseball park sun screen installation and repairs
o Special event preparation and cleanup, Christmas lights and
decoration maintenance, put- up and take -down of pole
banners, decorations and lighting. Assistance with traffic control
for various events
o Maintenance of department equipment weekly or as
recommended by manufacturer
o Monthly safety meetings, training, workshops and seminars
Public Works - Water
Annual Report for 2014
Accomplishments
• Water Connections - Installed eight new residential water connections and
seven service lines, repaired ten water leaks, abandoned one waterline
• Meter & Valve Replacements - Installed, replaced or repaired forty-
three meters, seventy radios, forty dials, three meter valves and one large
valve
• Sewer Connections - Tapped and installed five sewer connections,
repaired four service lines and one main line, abandoned septic tank on
West Center Street
• Interagency Coordination — Supported multiple city departments with
various water, sewer and other unrelated issues
• Water Sample Testing — Conducted monthly bacterial samples, as well as
tests on all new water connections and fire lines
Replaced Chlorine Rotameter at Skakel pump house, replaced sidewalks
on Locust Lane
• Training & Certifications - Sent two employees to the Annual WEAU
Conference
Preventive Maintenance
• Flushed and tested 122 fire hydrants
• Located, cleaned out and exercised one hundred fifty five water valves
• Completed fire suppression survey and tested all city -owned backflow
prevention devices
Cold Weather Repairs & Damage
• Only minor issues occurred this year relating to cold weather
Public Works - Sewer Collections
Annual Report for 2014
Accomplishments
• Installed one new sewer connection
• Replaced and repaired two sewer service lines
• Conducted sewer line cleaning and video of approximately 6013/0 of the
sanitary sewer system according to City Preventive Maintenance Plan
• Completed Annual Sewer Manhole Inspection Plan and input GPS
coordinates for all known manholes with pictures of each sewer manhole
• Conducted all requested locates and camera inspection for plumbers and
citizens
• Began regular inspections of all grease and sand traps on the sanitary
sewer system
• Coordinated with the WWTP in cleaning debris from digesters, lines, pits
and channels utilizing the Vac -Con truck
• Helped with the EPA inspection of the WWTP
Cold Weather Repairs & Damage
• There were no significant cold weather issues with the sanitary sewer
system due to cold weather this year
Public Works - WWTP
Annual Report for 2014
Activities and Accomplishments
• Passed all quarterly WET(Whole Effluent Toxicity) tests
• No lost time due to on the job injuries
• Replaced pumps, valves, lines and equipment, including electrical as
needed to keep plant operational; Sewer crew and mechanics assisted with
several plugged lines, cleaned screw pump pits several times; cleaned
troughs and assisted with repairs as needed
• DWQ/DEQ and EPA Inspection — Provided all required documentation and
insured that all additional information requested was submitted
• Sludge dewatering press — Assisted with the installation and startup of the
dewatering press and conveyor, insured that all preventive maintenance
was completed; insured that press was operated as often as possible to
reduce the amount of sludge in the drying beds
• Shut down boiler and primary digester due to bad processing conditions
and switched to using secondary digester
• Coordination with Public Works Director to insure that all necessary plant
upgrades needed are addressed in a timely manner
• Certifications: All full time and part time Plant Operators maintain all
required Waste Water Treatment Wastewater Operator certifications
• Assisted with completion of the Draft Wastewater Treatment Plant Facilities
Master Plan
• Dealt with UUPDES permit violations. Although the plant violated the
permit limits in BOD and TSS levels several times during 2014, the plant
has since begun operating within the permitted levels. This has been
accomplished through the intense efforts of the Plant Operator and other
staff over the past several months. As a result of purchasing the dewatering
press staff has been able to get ahead of the excessive amounts of sludge
that have been building up over the last few years and the plant is running
better. The plant is expected to stay under permit levels for approximately
three years.
Capital Projects
Annual Report 2014
Accomplishments in 2014
• Completed Chip Seal and Crack Seal projects
• Finished design for Lions Park Improvements
• Completed a range of sidewalk projects
• Made improvements to the Center Street Gym
• Completed the North Area Water and Sewer Line Project
• Made progress on the water and sewer impact fee studies
• Made significant progress on the Wastewater Treatment Plant
Facilities Plan
• Made progress with infrastructure asset management
• Completed design for 500 West Waterline Project
• Completed design for 500 West Roadway Improvement Project
• Made significant progress on the water tank study
• Created an equipment replacement set -aside fund for the Recreation
and Aquatic Center
• Completed the roadway and pavement condition study