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HomeMy Public PortalAbout19901114 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-28 REGULAR MEETING BOARD OF DIRECTORS NOVEMBER 14 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 40 P .M. Members Present : Betsy Crowder, Nonette Hanko, Robert McKibb in, Richa rd Bishop, Ginny Babbitt, and Teena Henshaw. Member Absent : Katherine Duffy. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale , John Escobar , Mary Gundert , Stanley Norton, and Joan Combs . I II . APPROVAL OF MINUTES September 23, 1990 Motion: R. Bishop moved that the Board approve the minutes of September 23 . R. McKibbin seconded the motion. The motion passed 6 to 0 . October 23 1990 , Motion: R. Bishop moved that the Board approve the minutes of October 23 . R. McKibbin seconded the motion. The motion passed 6 to 0 . October 24 1990 Motion: R. Bishop moved that the Board approve the minutes of October 24 . R. McKibbin seconded the motion. The motion passed 5 to 0 , with T. Henshaw abstaining because she was absent was from the III meeting. IIII 201 San Antonio Circle, Suite C-135 •Mountain View, California 94040 • Phone: (415) 949-5500 • FAX: (415) 949-5679 General Manager.Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shellev Meeting 90-28 Page two October 29 , 1990 Motion: R. Bishop moved that the Board approve the minutes of October 29 . R. McKibbin seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS J. Combs stated that the following written communications had been received: a letter, dated October 27 , 1990 , from Keith and Luella McFarland, 13361 La Paloma Road, Los Altos Hills , and signed by several others, regarding parking facilities at the southeastern end of Monte Bello Open Space Preserve; 2) a letter dated October 22, 1990, from Antonio Rossman, representing Western States Endurance Run, commenting on the District ' s proposed trail use policies; 3) a letter, dated September 25, 1990, from Cornell Scanlan, 844 Santa Paula Avenue, Sunnyvale , regarding trail use policies . J. Combs stated that draft responses prepared by staff were attached to the letters . N. Hanko stated that approval of the draft responses to Mr. Rossman and Mr. Scanlan would be deferred until the agenda item on the final adoption of Trail Use Policies was considered. Discussion centered on possible sites for a parking area providing access to the southeast area of Monte Bello Open Space Preserve. D. Hansen said that staff was negotiating with property owners in the vicinity for an appropriate parking site. N. Hanko said that the Board would like to pursue a parking area in that vicinity. H. Grench said that discussion of parking on Montebello Road could be placed on a future agenda -and taken out of the regular use and management review process for Monte Bello Open Space Preserve, if the Board wished. R. Bishop said that the subject should be agendized to discuss potential problems . N. Hanko requested that the item be placed on an agenda prior to budget preparation and stated the consensus that the draft response was approved for mailing. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . I Meeting 90-28 Page three i I VI. BOARD BUSINESS A. Final Adoption of Trail Use Policies (Report R-90-136 dated November 4 1990) B . Crowder stated that she thought the staff responses to Mr. Rossman and Mr. Scanlan were excellent. R. Bishop noted that the Trail Use Policies had been thoroughly discussed at the last meeting and that he favored adoption of the policies . Motion: R. Bishop moved that the Board adopt the Trail Use Policies as amended at the October 24 , 1990 meeting and contained in the staff report. T. Henshaw seconded the motion. The motion passed 6 to 0 . N. Hanko stated that the draft responses to Mr. Rossman and Mr. Scanlan were acceptable by Board consensus . N. Hanko suggested that the minutes of the October 24 meeting containing discussion of trail use policies be sent to former Director Edward Shelley. B. Cooperative Agreement with East Palo Alto for Ownership and Management of the Ravenswood Drill Line from Southern Pacific Transportation Company (Report R-90- 122 dated November 5 1990) C. Britton stated that under the agreement, the City of East Palo Alto would acquire rights to the Ravenswood Drill track easement extending to the south for local purposes and the District would acquire the rights to the north for a projected portion of the Bayfront Trail . He said that the District would have no objections to the city using the District ' s portion as a roadway, as long as no wetlands are affected by the roadway. Motion: R. McKibbin moved that the Board adopt Resolution 90-57 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of an Agreement for Ownership and Management of Real Property, and Authorizing General Manager to Execute An and All Y Other Documents Necessary or Appropriate to Closing of the Transaction (Ravenswood Open Space Preserve, Lands of Southern Pacific Transportation Company) . B. Crowder seconded the motion. The motion passed 6 to 0. Meeting 90-28 Page four C. East Palo Alto Redevelopment Agency Tax Increment Sharing Agreement (Report R-90-111 dated November 5, 1990) H. Grench stated that he had been negotiating with the East Palo Alto Redevelopment Agency on a pass-through agreement in order to obtain as much as possible of the tax increment from the redevelopment area. He said that as a result of negotiations , the District will receive a 2% annual increase in property tax revenue from the project area for the next two years, and 65% of the District ' s share of the increment generated under the propect thereafter. Motion: B. Crowder moved that the Board adopt Resolution 90-58 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Agreement with the Redevelopment Agency of the City of East Palo Alto Covering Tax Increment from Ravenswood Industrial Development Project and Authorizing Execution Thereof . R. McKibbin seconded the motion. The motion passed 6 to 0 . R. Bishop commended H. Grench for negotiating an advantageous agreement. D. Proposed Annexation to the District of McDonald Property Addition to La Honda Creek Open Space Preserve -(Report R-90-132 dated November 2 , 1990) H. Grench said that 1 , 100 acres are being recommended for annexation. He noted that approximately 340 acres of the property are within the District ' s political boundary and sphere of influence, and approximately 422 acres are within the sphere of influence but outside the boundary. He stated that 338 acres are both outside the sphere and District boundary, adding that they had been inadvertently omitted from the proposed sphere of influence at the time the Local Agency Formation Commission was considering adoption of the sphere of influence boundaries . He said that the intention at the time was to have entire properties either inside or outside the recommended sphere. Motion: R. McKibbin moved that the Board adopt Resolution 90-59, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Requesting Initiation of Annexation Procedures by the Santa Clara County Local Agency Formation Commission (Midpeninsula Preserves 1990 - La Honda Creek. ) B. Crowder seconded the motion. • Meeting 90-28 Page five Motion to Amend: R. Bishop moved that the Board authorize staff to enlarge the District ' s sphere of influence if the Local Agency Formation Commission requests it. R. McKibbin seconded the motion to amend. The motion to amend passed 6 to 0 . The motion passed 6 to 0 . E. Request for Authorization to Solicit Dump Truck Bids (Report R-90-188 dated October 10, 1990) D. Hansen stated that $12 , 000 was available from the Salaries and Benefits account of the budget, but that approximately $33, 000 would probably be needed from the New Land Commitments budget category. Motion: N. Hanko moved that the Board authorize staff to solicit competitive bids for one full size dump truck for an amount not to exceed $45, 000 from funds available in the Salaries and Benefits account of the 1990-1991 Open Space Management Budget and, if needed, from the New Land Commitments budget categories . T. Henshaw seconded the motion. The motion passed 6 to 0. F. Appointment to Committee Vacancies (Report R-90-134 dated November 8 1990) N. Hanko stated that G. Babbitt had agreed to serve on the Office Space and Legislative committees . Motion: R. Bishop moved that the Board confirm the President ' s appointment of Director Babbitt to the vacancies on the Office Space and Legislative committees . R. McKibbin seconded the motion. The motion passed 6 to 0 . G. Final Adoption of the Preliminary Use and Management Plan for the Schmidt Property Addition to the Mt_ Umunhum Area of Sierra Azul Open Space Preserve (Report R-90-133 dated November 2 , 1990) Motion: R. McKibbin moved that the Board adopt the Preliminary Use and Management Plan for the Schmidt property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in the I Meeting 90-28 Page six staff report, and indicate its intention to withhold the property from dedication as public open space at this time . T. Henshaw seconded the motion. The motion passed 6 to 0 . H. Final Adoption of the Preliminary Use and Management Plan for the Mayr Property Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R- 90-129 dated November 5 1990) Motion: T. Henshaw moved that the Board adopt t the Preliminary Use and Management Plan for the Mayr property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve , including the naming, as contained in the staff report, and indicate its intention to withhold the property from dedication as public open space at this time . R. McKibbin seconded the motion. The motion passed 6 to 0 . I . Rescheduling of December 26 , 1990 Regular Board Meeting (Report R-90-135 dated November 8 , 1990) N. Hanko proposed that the December 26 meeting be rescheduled to Decembe r 19, with Board members providing a potluck dinner at 5 : 30 P .M. for staff before the 7 : 30 Board meeting. She said staff could meet Director Babbitt and also have some of the 1990 International Open Space Conference presentations . ns . Motion: N. Hanko moved that the Board reschedule its regular meeting of December 26, 1990 to Wednesday, December 19 , 1990 . T. Henshaw seconded the motion. The motion passed 6 to 0. H. Grench noted that the November 28 long closed session referred to in the staff report may not be necessary, but recommended that the Board authorize the President to schedule a meeting at 6 : 00 P.M. on November 28 , if necessary. N. Hanko noted that the Budget Committee , rather than the full Board, as indicated on the agenda, was scheduled to meet at 12 :00 noon on November 28 . Motion: R. Bishop moved that the Board authorize the President to schedule a November 28 regular meeting for 6 P.M. if necessary. B . Crowder seconded the motion. The motion passed 6 to 0. I Meeting 90-28 Page seven VIII . INFORMATIONAL REPORTS H. Grench stated that Sonoma County ' s voters had approved a new open space and agricultural preservation district, to be funded by a one-quarter cent sales tax. D. Hansen reported on the progress of the Master Plan, stating that staff had drafted a letter to Spangle & Associates giving them one month to complete the project. H. Grench reported on the November 13 meeting of the 1990 Open Space Conference Advisory Committee, at which the committee discussed using the $5, 000 grant from the San Francisco Foundation to further open space preservation in the Bay Area. In response to a question from T. Henshaw, H. Grench said that the final evaluation of the conference would be presented to the Board in the future. D. Hansen reported that he attended the Santa Clara County Parks and Recreation Commission hearing on the trail dedication policies draft and had testified for the District. J. Escobar reported that Teresa Wolowic has resigned as a District ranger to take a Position as firefighter with the City and County of San Francisco. He also reported that three open space technicians have been hired. He noted that Docent Coordinator Joyce Nicholas will be retiring at the end of the year, and that District docent Donna Gallagher will fill the Position temporarily for six months . J. Escobar reported on two bicycle accidents at Monte Bello and Fremont Older Open Space Preserves , and a hiking accident at Windmill Pasture Area of Rancho San Antonio Open Space Preserve . VIII .CLAIMS Motion: R. Bishop moved that the Board approve the Revised Claims 90-20 . R. McKibbin seconded the motion. The motion passed 6 to 0. IX. CLOSED SESSION S . Norton announced that a portion of Closed Session would deal with potential litigation under Government Code Section 54956, subdivision 9C. C. Britton stated that a land negotiation matter would be discussed: Santa Clara County Assessor ' s Parcel Number 562-07-014, owned by Robert W. Barlow. Jean Fiddes stated that labor negotiation matters 'would be discussed. The Board recessed to Closed Session at 9 :08 P .M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 10 : 30 P.M. Joan Combs