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HomeMy Public PortalAbout19901219 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-32 RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS DECEMBER 19 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 8 : 10 P .M. Members Present: Betsy Crowder , Katherine Duffy, Nonette Hanko, Robert McKibbin, Richard Bishop, Ginny Babbitt , and Teena Henshaw. Personnel Present : Herbert Grench, Craig Britton, David Hansen, John Escobar, Ruth Blanchard, David Topley, David Sanguinetti , and Joan Combs . II . WRITTEN COMMUNICATIONS J. Combs stated that a letter had been received from Donald and Kathryn Kuehn, 22549 Rolling Hills Road, Saratoga, concerning a possible land encroachment at Fremont Older Open Space Preserve . She said that a draft response prepared by staff was attached to the letter . N. Hanko stated that the draft response: was approved by Board consensus . III . ORAL COMMUNICATIONS There were no oral communications . IV. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . V. BOARD BUSINESS A. Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midpepinsula Regional Open Space District for Fiscal Year 1991-1992 (Report R-90- 147 dated December 10 1990) H. Grench introduced the Preliminary Action Plan, noting that it was basically a "status quo" plan pending completion of longer term planning for the 201 San Antonio Circle, Suite C-135 • Mountain View, California 94040 t Phone: (415) 949-5500 • FAX: (415) 949-5679 General Manager:Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley J Meeting 90-32 Page two District . He said that a strategic plan for the 1990s was being prepared for presentation to the Board. The plan would involve various options , including significant changes in the number and structure of staff . C . Britton reviewed the land acquisition portion of the proposed Action Plan, and said that dwindling acquisition funds would be directed toward key acquisitions which would help to establish a basic greenbelt. He said that item #2 under Other Typical Projects and Activities was completion of the transition to the District ' s new office . N. Hanko suggested that item #9 of that section concerning the Brown Act list should be deleted and C . Britton concurred. D. Hansen reviewed his portion of the proposed action plan and said that trails focus will be on two grant- funded projects : the Ridge Trail rerouting at Russian Ridge Open Space Preserve, and the Ridge Trail at Skyline Ridge Open Space Preserve . In addition, he said that the Deer Hollow Farm bypass at Rancho San Antonio Open Space Preserve is a high priority project. He said that Open Space Management hoped to work more closely with Public Communications on brochures , maps , tour events , and awards . Discussion centered on the desirability of retaining the Dog Committee, and it was agreed to retain it in the Action Plan. In response to a question from N. Hanko, D. Hansen said that a joint planning for Mt . Umunhum had not been included in the report because of the toxic cleanup delay by the federal government. D. Hansen noted two new key projects and activities under the Operations , Maintenance and Volunteer Subprogram: beginning implementation of the adopted trail policies and guidelines , and developing plans for a new radio system. Discussion centered on the possibility of implementing a volunteer trail patrol project . H. Grench said that a volunteer patrol would be an option for the Board to consider if the Volunteer Coordinator ' s position becomes full-time. H. Grench presented the Public Communications portion of the action plan and said that the major emphasis for the coming fiscal year was planning for the District ' s 20th Anniversary. Meeting 90-32 Page three Discussion centered on the desirability of producing a District calendar to be distributed in fiscal year 1991-1992 . H. Grench said that the item could be reinstated with a wording such as "Consider producing a calendar , perhaps as part of the 20th Anniversary. " H. Grench reported that the Media Relations Subprogram was unchanged except for item #5, "Publicize special Board meeting workshop to be held in the Skyline Boulevard area . " N. Hanko said that she would like this project to be retained. K.Duffy suggested that the item should be more generally stated. N. Hanko suggested omitting "Skyline Boulevard" and substituting "an appropriate planning area. " H. Grench reported on the General Management and Program Support section of the proposed action plan, noting that the main thrust of the program will be to implement any changes the Board approves concerning planning for the 1990s . R. Bishop said that the Board might consider 1991 as a planning year for fund raising or a bond issue , and schedule presenting the plan to the public in 1992 . R. McKibbin proposed adding a fifth key project, which would state : "Develop a process by which staff and Board members coordinate short and long-term goals and objectives for acquisition. " Motion: R. Bishop moved that the Board adopt the Preliminary Action Plan as amended. R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: R. Bishop moved that the Board charge the 1991 Budget Committee with conducting a review of the Preliminary Action Plan on the Board' s behalf as part of the budget review process . R. McKibbin seconded the motion. The motion passed 7 to 0 . B. Proposed Addition of the Pr�ties to the Mt. Umunhum Area of Sierra Azul -Open___So-ace Preserve_.. (Report R-90-151 dated Decemb_e__r6 , "_1990)_ C . Britton reviewed the purchase agreement for the two adjacent parcels , noting that the properties adjoin District land and are within the Bay Area Ridge Trail corridor . He said that $160 , 000 per site will be payable in cash at close of escrow. He said that the seller would be allowed to visit the property, subject to District regulations . He added that the seller will be permitted to salvage any structure materials and non-native plants before the building is demolished. Meeting 90-32 Page four D. Hansen showed slides of the proposed acquisition. He said that the site will be closed to the public until the building and safety hazards have been removed, and noted that the property will be designated a Conservation Management Unit (CMU) . Motion: R. McKibbin moved that the Board adopt Resolution 90-66 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve, Lands of Murphy) . T. Henshaw seconded the motion. The motion passed 7 to 0 . Motion: R. McKibbin moved that the Board adopt Resolution 90-67 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve , Lands of Murphy et al . ) T. Henshaw seconded the motion. The motion passed 7 to 0. Motion: R. McKibbin moved that the Board adopt the Preliminary Use and Management Plan recommendations contained in the staff report , including naming the property as an addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve , and indicate its intention to withhold the property from dedication as public open space at this time . T. Henshaw seconded the motion. The motion passed 7 to 0 . C . Dedication Status of District Lands (Report R-90-153 dated December _12, 1990) H. Grench noted that several parcels slated for dedication were not being recommended for dedication at this time. He said that the Redwood Park subdivision lots were not being recommended for dedication at this time until the entire area can be comprehensivly reviewed. He said that the Vista Point Associates property, an addition to Coal Creek Open Space Meeting 90-32 Page five Preserve, should be withheld from dedication because of the potential for a trade of land in that area. He noted that the 10-acre Struggle Mountain parcel , a part of Foothills Open Space Preserve , is still an isolated parcel and he felt that dedication at this time would be premature. He noted that with passage of the resolution, 70% of District lands would be dedicated. Motion: R. McKibbin moved that the Board adopt Resolution 90-68 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Dedicating Interests in Certain District Lands for Public Open Space Purposes . R. Bishop seconded the motion. The motion passed 7 to 0 . D. Notice of Contract Completion and Acceptance of Work for the Winery_Building Rest_qration at the Picchetti Ranch Area of Monte Bell o a 0 en Spice Preserve_ T R-90-152 dated December--12 1994 Motion: G. Babbitt moved that the Board adopt the Notice of Completion of Contract and Acceptance of Work for the restoration of the winery building at the Picchetti Ranch Area of Monte Bello Open Space Preserve , and authorize the Board President to execute it . R. McKibbin seconded the motion. The motion passed 7 to 0 . VI . INFORMATIONAL REPORTS D. Hansen reported that 130 people had attended the tour of Thornewood on December 16, and noted that next year ' s tour will probably be scheduled for spring or fall . H. Grench reported that he had appeared before San Mateo County Local Agency Formation Commission on annexation of the McDonald property and said that the annexation and expansion of the District ' s sphere of influence had been approved by the commission. D. Hansen invited Board members to join staff at Purisima Creek Redwoods Open Space Preserve on December 21 to select a grove recognizing people who played an active role in putting together the 1990 International Open Space Conference. VII .—CLAIMS Motion: T. Henshaw moved that the Board approve the Revised Claims 90-23 . R. Bishop seconded the motion. The motion passed 7 to 0 . Meeting 90-32 Page six VIII .CLOSED SESSION The Board recessed to Closed Session at 9 : 30 P.M. IX. ADJOURNMENT The Board reconvened to adjourn the meeting at 9 : 45 P.M. Joan Combs Secretary