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HomeMy Public PortalAbout19910109 - Minutes - Board of Directors (BOD) eta Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-01 REGULAR MEETING BOARD OF DIRECTORS January 9 , 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 :30 P.M. Members Present: Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay Duffy, Nonette Hanko, and Robert McKibbin. Members Absent : Teena Henshaw, Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Mary Hale, Del Woods , Mary Gundert, Sheryl Marioni- Cochran, David Sanguinetti , Warren Phillips , Michael Jurich, and Deborah Morvay-Zucker. II . APPROVAL OF MINUTES November 7 1990 N. Hanko stated that paragraph 2 , page 2 of the minutes should be corrected to read "N. Hanko asked if the Board committee would be included in the review for .restoration ,plans . " Motion: R. Bishop moved that the Board accept the minutes of November 7 , as corrected. B. Crowder seconded the motion. The motion passed 6 to 0 . December 12 1990 D. Hansen stated that Section D, paragraph 5, page 4 of the minutes should read "D. Hansen said the plans and specifications are complete for the Grant House and staff is waiting for the building permit from the Santa Clara County Planning Department. " Motion: R. Bishop moved that the Board accept the minutes of December 12 as corrected. B. Crowder seconded the motion. The motion passed 6 to 0. December 13 , 1990 Motion: R. Bishop moved that the Board accept the minutes of December 13 as presented. G. Babbitt seconded the motion. The motion passed 6 to 0. December 19 1990 Motion: R. Bishop moved that the Board accept the minutes of December 19 as presented. G. Babbitt seconded the motion. The motion passed 6 to 0 . ------- - ------ ------ Meeting 91-01 Page 2 III . WRITTEN COMMUNICATIONS D. Zucker stated that the Board received a letter dated December 20, 1990 from Glen Wegner, 547 Winterberry Way, San Jose regarding bicycle use of District open space preserves . She said that a draft response was attached for Board consideration. N. Hanko approved the response letter. K. Duffy stated that such concerns should be of interest to the Trails Committee. IV. ADOPTION OF AGENDA The agenda was adopted by Board consensus. V. BOARD BUSINESS A. Election of Board Officers (Report R-91-01 dated December 4, 1990) By signed ballot , the Board elected N. Hanko to serve as President, R. McKibbin to serve as Vice President, G. Babbitt to serve as Treasurer, and R. Bishop to serve as Secretary. J. Fiddes counted the ballots that are available for public inspection. B. Open Space Management Budget Policies (Report R-91-05 dated January 3, 1991) R. McKibbin explained the Budget Committee ' s recommendations for simplifying the proposed revised Open Space Management budget policies . Discussion followed and it was decided that an additional change to Section 3. B was needed. R. Bishop recommended that the committee rewrite Section 3. B to refer to extended visitor improvement consistently with Section D. 3 . N. Hanko asked the Budget Committee to provide, in Section D. 2, that plans could go ahead while grants are being sought. R. McKibbin also presented proposed Section A. Purpose of Policies, as follows : "The following budget policies outline guidelines and priorities in preparing the annual budget allocation for the District ' s Open Space Management program. They are guided by the District ' s Basic Policy. In order to complete the greenbelt, adequate funds must continue to go toward land acquisition. Open Space Management and other programs must be kept in appropriate scope with funding scaled to achieve overall District Goals. " R. McKibbin stated that the Budget Committee might further revise the proposed Open Space Management budget policies for final approval by the Board. Motion: B. Crowder moved that the Board rescind the Open Space Management Budget Policies dated September 14 , 1988 . R. McKibbin seconded the motion. The motion passed 6 to 0. Meeting 91-01, Page 3 Motion: B. Crowder moved that the Board tentatively approve the Open Space Management Budget Policies dated January 3, 1991 subject to change when the fiscal 1991-1992 budget is adopted and to amendment when the Budget Committee submits final revisions . R. McKibbin seconded the motion. The motion passed 6 to 0 . C . Approval of Open Space Technician Job Specification and Salary Range Changes (Report R-91-07 dated January 4 , 1991) H. Grench thanked the negotiating teams that included Michael Jurich, Warren Phillips , David Sanguinetti , Jean Fiddes, and John Escobar. J. Fiddes reviewed the staff report and stated that an additional change should have been made in proposed job specification under Ranger Assistance/Public Contact as follows: "Assists with fire suppression and other emergencies; assists with resource management assignments as needed; . Motion: R. McKibbin moved that the Board approve the modifications to the open space technician job specification, including the addition of "and other emergencies" as noted. B. Crowder seconded the motion. The motion passed 6 to 0. Motion: R. McKibbin moved that the Board approve a seven-point pay adjustment in the open space technician job classification, from Step Numbers 186-211 ($1795.97 - $2303.21 monthly) to Step Numbers 193-218 ($1925. 52 - 2469. 35 monthly) , effective retroactively to January 1 , 1991 . B. Crowder seconded the motion. The motion passed 6 to 0. D. Annual Review of Relative Site Emphasis Plan and Schedule for Use and Management Plan Reviews (Report R-91-06 dated January 3, 1991) D. Woods stated that the plan had been revised to include new and acquisitions , current Use and Management Plans , and changes in short and long term priorities for site use and development . He exhibited charts of the Plan for Relative Site Emphasis and added that the format had been modified to also include a preliminary five year schedule for implementing major capital improvement projects. He also stated that it is important to realize the impact the development projects will have on existing staff and the possible need for additional staff time. He stated that the Use and Management Plan Target Review Schedule has been changed from a three year cycle to a five year cycle for each preserve ' s Use and Management Plan and that each project has been phased as indicated on Chart B to show more accurately phased spending for the projects . He added that the change from three to five years reflected the cycle the Meeting 91-01 Page 4 District ' s staff was able to accomplish. K. Duffy felt that the $100, 000 grant from the Town of Portola Valley should be indicated on Chart A with existing grants. Motion: R. Bishop moved that the Board tentatively adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule and direct the staff to return with a revision in the planning process to incorporate a five year review schedule. R. McKibbin seconded the motion. The motion passed 6 to 0. E. Final Adoption of the Preliminary Use and Management Plan for Carilli Property Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve (Report R-91-04 dated January 3, 1991) Motion: B. Crowder moved that the Board adopt the Preliminary Use and Management Plan for the Carilli property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-90-137 and indicate its intention to withhold the property from dedication as public open space at this time. R. McKibbin seconded the motion. The motion passed 6 to 0 . F. Renewal of Investment Authority (Report R-91-03 dated December 18 , 1990) Motion: R. McKibbin moved that the Board adopt Resolution 90-01 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code. R. Bishop seconded the motion. The motion passed 6 to 0 . G. Authorization for Director' s Expenses for Special District Board Management Institute (Report R-91-09 dated January 3, 1991) Motion: B. Crowder moved that the Board authorize payment of Director Babbitt ' s expenses to attend the 1991 Special District Board Management Institute. R. McKibbin seconded the motion. The motion passed 6 to 0 . H. Appointment of Budget Committee (Report R-91-02 dated December 18 , 1990) N. Hanko stated that her appointment recommendations for the Budget Committee were Kay Duffy, Robert McKibbin, and Ginny Babbitt . Motion: R. Bishop moved that the Board approve the appointment of Kay Duffy, Robert McKibbin, and Ginny Babbitt to the Budget Committee. B. Crowder seconded the motion. The motion passed 6 to 0. Meeting 91-01 Page 5 R. McKibbin orally presented his proposed revisions to the Budget Committee 's charges, including: 1 . Eliminate "b. examining the proposed use of consultants and/or private contractors fo supplement existing staff resources and expertise; " and "c. reviewing the separate category of low priority projects that will not be directly included for funding in the budget . " 2 . Add a new charge of reviewing the cumulative impact of the Site Emphasis Plan, preliminary Action Plan, and staff project-equipment priority requests. 3. Include review of the resultant a , b, c project-equipment priority list as part of the Open Space Management budget review item. 4. Expand the statement regarding the incentive award program to include work with staff in augmenting part or all of the study to expand the program. 5. Add a new charge of examining feasibility of two-year budgetary process. K. Duffy recommended that the Board preliminarily approve the charge to the Budget Committee as presented in the report and consider amendments to the charge after the Budget Committee meets and prepares a revised draft of the charge for Board approval . RI Motion: R. Bishop moved that the Board tentatively charge the Budget Committee with the charges presented in the staff report and direct the Budget Committee to return to the Board with recommendations for amendments to the charges. N. Hanko seconded the motion. The passed 6 to 0 . VI . Informational Reports N. Hanko stated that Diane McKenna will be Chairman of the Santa Clara County Board of Supervisors and that she would be attending her reception. VII . CLAIMS Motion: R. McKibbin moved that the Board approve Revised Claims 91- 01 . B. Crowder seconded the motion. The motion passed 6 to 0. F7 Meeting 91-01 Page 6 VIII . CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956.9 (a) . The Board recessed to Closed Session on two existing litigation matters, Ho vs. Los Gatos and Dyer vs. Mills, at 11 : 17 P.M. IX. ADJOURNMENT The meeting was adjourned at 12:05 A.M. Deborah Morvay-Zucker Secretary