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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-01
REGULAR MEETING
BOARD OF DIRECTORS
January 9 , 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at 7 :30 P.M.
Members Present: Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay
Duffy, Nonette Hanko, and Robert McKibbin.
Members Absent : Teena Henshaw,
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Jean Fiddes, Mary Hale, Del Woods , Mary Gundert, Sheryl Marioni-
Cochran, David Sanguinetti , Warren Phillips , Michael Jurich, and
Deborah Morvay-Zucker.
II . APPROVAL OF MINUTES
November 7 1990
N. Hanko stated that paragraph 2 , page 2 of the minutes should be
corrected to read "N. Hanko asked if the Board committee would be
included in the review for .restoration ,plans . "
Motion: R. Bishop moved that the Board accept the minutes of
November 7 , as corrected. B. Crowder seconded the motion.
The motion passed 6 to 0 .
December 12 1990
D. Hansen stated that Section D, paragraph 5, page 4 of the minutes
should read "D. Hansen said the plans and specifications are
complete for the Grant House and staff is waiting for the building
permit from the Santa Clara County Planning Department. "
Motion: R. Bishop moved that the Board accept the minutes of
December 12 as corrected. B. Crowder seconded the motion.
The motion passed 6 to 0.
December 13 , 1990
Motion: R. Bishop moved that the Board accept the minutes of
December 13 as presented. G. Babbitt seconded the motion.
The motion passed 6 to 0.
December 19 1990
Motion: R. Bishop moved that the Board accept the minutes of
December 19 as presented. G. Babbitt seconded the motion.
The motion passed 6 to 0 .
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Meeting 91-01 Page 2
III . WRITTEN COMMUNICATIONS
D. Zucker stated that the Board received a letter dated December 20,
1990 from Glen Wegner, 547 Winterberry Way, San Jose regarding
bicycle use of District open space preserves . She said that a draft
response was attached for Board consideration. N. Hanko approved
the response letter. K. Duffy stated that such concerns should be
of interest to the Trails Committee.
IV. ADOPTION OF AGENDA
The agenda was adopted by Board consensus.
V. BOARD BUSINESS
A. Election of Board Officers (Report R-91-01 dated December 4,
1990)
By signed ballot , the Board elected N. Hanko to serve as
President, R. McKibbin to serve as Vice President, G. Babbitt to
serve as Treasurer, and R. Bishop to serve as Secretary. J.
Fiddes counted the ballots that are available for public
inspection.
B. Open Space Management Budget Policies (Report R-91-05 dated
January 3, 1991)
R. McKibbin explained the Budget Committee ' s recommendations for
simplifying the proposed revised Open Space Management budget
policies . Discussion followed and it was decided that an
additional change to Section 3. B was needed. R. Bishop
recommended that the committee rewrite Section 3. B to refer to
extended visitor improvement consistently with Section D. 3 . N.
Hanko asked the Budget Committee to provide, in Section D. 2,
that plans could go ahead while grants are being sought.
R. McKibbin also presented proposed Section A. Purpose of
Policies, as follows : "The following budget policies outline
guidelines and priorities in preparing the annual budget
allocation for the District ' s Open Space Management program.
They are guided by the District ' s Basic Policy. In order to
complete the greenbelt, adequate funds must continue to go
toward land acquisition. Open Space Management and other
programs must be kept in appropriate scope with funding scaled
to achieve overall District Goals. "
R. McKibbin stated that the Budget Committee might further
revise the proposed Open Space Management budget policies for
final approval by the Board.
Motion: B. Crowder moved that the Board rescind the Open Space
Management Budget Policies dated September 14 , 1988 .
R. McKibbin seconded the motion. The motion passed 6
to 0.
Meeting 91-01, Page 3
Motion: B. Crowder moved that the Board tentatively approve the
Open Space Management Budget Policies dated January 3,
1991 subject to change when the fiscal 1991-1992 budget
is adopted and to amendment when the Budget Committee
submits final revisions . R. McKibbin seconded the
motion. The motion passed 6 to 0 .
C . Approval of Open Space Technician Job Specification and Salary
Range Changes (Report R-91-07 dated January 4 , 1991)
H. Grench thanked the negotiating teams that included Michael
Jurich, Warren Phillips , David Sanguinetti , Jean Fiddes, and
John Escobar. J. Fiddes reviewed the staff report and stated
that an additional change should have been made in proposed job
specification under Ranger Assistance/Public Contact as follows:
"Assists with fire suppression and other emergencies; assists
with resource management assignments as needed; .
Motion: R. McKibbin moved that the Board approve the
modifications to the open space technician job
specification, including the addition of "and other
emergencies" as noted. B. Crowder seconded the motion.
The motion passed 6 to 0.
Motion: R. McKibbin moved that the Board approve a seven-point
pay adjustment in the open space technician job
classification, from Step Numbers 186-211 ($1795.97 -
$2303.21 monthly) to Step Numbers 193-218 ($1925. 52 -
2469. 35 monthly) , effective retroactively to January 1 ,
1991 . B. Crowder seconded the motion. The motion
passed 6 to 0.
D. Annual Review of Relative Site Emphasis Plan and Schedule for
Use and Management Plan Reviews (Report R-91-06 dated January 3,
1991)
D. Woods stated that the plan had been revised to include new
and acquisitions , current Use and Management Plans , and changes
in short and long term priorities for site use and development .
He exhibited charts of the Plan for Relative Site Emphasis and
added that the format had been modified to also include a
preliminary five year schedule for implementing major capital
improvement projects. He also stated that it is important to
realize the impact the development projects will have on
existing staff and the possible need for additional staff time.
He stated that the Use and Management Plan Target Review
Schedule has been changed from a three year cycle to a five year
cycle for each preserve ' s Use and Management Plan and that each
project has been phased as indicated on Chart B to show more
accurately phased spending for the projects . He added that the
change from three to five years reflected the cycle the
Meeting 91-01 Page 4
District ' s staff was able to accomplish. K. Duffy felt that the
$100, 000 grant from the Town of Portola Valley should be
indicated on Chart A with existing grants.
Motion: R. Bishop moved that the Board tentatively adopt the
Relative Site Emphasis Plan and Use and Management Plan
Target Review Schedule and direct the staff to return
with a revision in the planning process to incorporate
a five year review schedule. R. McKibbin seconded the
motion. The motion passed 6 to 0.
E. Final Adoption of the Preliminary Use and Management Plan for
Carilli Property Addition to Mt. Umunhum Area of Sierra Azul
Open Space Preserve (Report R-91-04 dated January 3, 1991)
Motion: B. Crowder moved that the Board adopt the Preliminary
Use and Management Plan for the Carilli property
addition to the Mt . Umunhum Area of Sierra Azul Open
Space Preserve, including the naming, as contained in
report R-90-137 and indicate its intention to withhold
the property from dedication as public open space at
this time. R. McKibbin seconded the motion. The
motion passed 6 to 0 .
F. Renewal of Investment Authority (Report R-91-03 dated December
18 , 1990)
Motion: R. McKibbin moved that the Board adopt Resolution 90-01
a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
Certain Board Employees to Invest Temporarily Idle
Funds in Securities Allowed by Government Code. R.
Bishop seconded the motion. The motion passed 6 to 0 .
G. Authorization for Director' s Expenses for Special District Board
Management Institute (Report R-91-09 dated January 3, 1991)
Motion: B. Crowder moved that the Board authorize payment of
Director Babbitt ' s expenses to attend the 1991 Special
District Board Management Institute. R. McKibbin
seconded the motion. The motion passed 6 to 0 .
H. Appointment of Budget Committee (Report R-91-02 dated December
18 , 1990)
N. Hanko stated that her appointment recommendations for the
Budget Committee were Kay Duffy, Robert McKibbin, and Ginny
Babbitt .
Motion: R. Bishop moved that the Board approve the appointment
of Kay Duffy, Robert McKibbin, and Ginny Babbitt to the
Budget Committee. B. Crowder seconded the motion. The
motion passed 6 to 0.
Meeting 91-01 Page 5
R. McKibbin orally presented his proposed revisions to the
Budget Committee 's charges, including:
1 . Eliminate "b. examining the proposed use of consultants
and/or private contractors fo supplement existing staff
resources and expertise; " and "c. reviewing the separate
category of low priority projects that will not be directly
included for funding in the budget . "
2 . Add a new charge of reviewing the cumulative impact of the
Site Emphasis Plan, preliminary Action Plan, and staff
project-equipment priority requests.
3. Include review of the resultant a , b, c project-equipment
priority list as part of the Open Space Management budget
review item.
4. Expand the statement regarding the incentive award program
to include work with staff in augmenting part or all of the
study to expand the program.
5. Add a new charge of examining feasibility of two-year
budgetary process.
K. Duffy recommended that the Board preliminarily approve the
charge to the Budget Committee as presented in the report and
consider amendments to the charge after the Budget Committee
meets and prepares a revised draft of the charge for Board
approval .
RI Motion: R. Bishop moved that the Board tentatively charge the
Budget Committee with the charges presented in the
staff report and direct the Budget Committee to return
to the Board with recommendations for amendments to the
charges. N. Hanko seconded the motion. The passed 6
to 0 .
VI . Informational Reports
N. Hanko stated that Diane McKenna will be Chairman of the Santa
Clara County Board of Supervisors and that she would be attending
her reception.
VII . CLAIMS
Motion: R. McKibbin moved that the Board approve Revised Claims 91-
01 . B. Crowder seconded the motion. The motion passed 6 to
0.
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Meeting 91-01 Page 6
VIII . CLOSED SESSION
S. Norton announced that litigation matters to be discussed in
Closed Session fell under Government Code Sections 54956.9 (a) . The
Board recessed to Closed Session on two existing litigation matters,
Ho vs. Los Gatos and Dyer vs. Mills, at 11 : 17 P.M.
IX. ADJOURNMENT
The meeting was adjourned at 12:05 A.M.
Deborah Morvay-Zucker
Secretary