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HomeMy Public PortalAbout19910123 - Minutes - Board of Directors (BOD) Open Space AAA.4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-02 REGULAR MEETING BOARD OF DIRECTORS January 23, 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 30 P.M. Members Present : Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay Duffy, Nonette Hanko, Teena Henshaw, and Robert McKibbin. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale, Stanley Norton, Del Woods , John Escobar, Ruth Blanchard, and Deborah Morvay-Zucker . II . WRITTEN COMMUNICATIONS D. Morvay-Zucker stated that the Board had received a letter from Ed Burke, 16717 La Mirada Road, Los Gatos , regarding obtaining access to El Sereno Open Space Preserve. She said that a draft response was attached for Board consideration. N. Hanko stated that she would like to delay answering this letter until she and Director Duffy and staff have further discussions concerning the letter. The Board concurred with N. Hanko' s request. III . ORAL COMMUNICATIONS There were no oral communications . IV. ADOPTION OF AGENDA H. Grench requested the addition of a fifth agenda item to schedule a Special Board Meeting. N. Hanko stated that the agenda was adopted by Board consensus with the addition of the new scheduling item. V. BOARD BUSINESS A. Architect Selection - 330 Distel Circle Office Building (Report R-91-12 dated January 16, 1991) R. Blanchard introduced Rob Steinberg and Ann Alwein of The Steinberg Group. C . Britton reviewed the selection process that resulted in the selection of The Steinberg Group as architects to design the remodel of the new District office . Motion: K. Duffy moved that the Board approve the hiring of The Steinberg Group as architects to design the office remodel at 330 Distel Circle; authorize the General Manager to negotiate and execute a professional services contract with The Steinberg Group; authorize 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Boardof Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 91-02 Page 2 the General Manager to contract directly or through the it architect with the various consultants required for completion of the plans for the office remodel , based on the recommendations of The Steinberg Group; and authorize the expenditure of up to $55, 000 for architectural services and up to $25, 000 each for consultants (not to exceed a total of $50 , 000) . B. Crowder seconded the motion. The motion passed 7 to 0. B. Appointment of Board Committees (Report R-91-08 dated January 16, 1991) N. Hanko presented her recommendations for existing standing and ad hoc committees . H. Grench stated that the District had a contract with Greenbelt Alliance and Larry Orman to do the follow-up on the 1990 Open Space Conference funded by San Francisco Foundation, Del Woods is on the advisory committee for the Bay Trail , and the 2020 Task Force has been disbanded. K. Duffy recommended that R. McKibbin be appointed to serve on the Fremont Older Adobe Restoration Committee and that K. Duffy be appointed as alternate. N. Hanko also recommended that the Office Space Committee meetings be publicly noticed meetings . Motion: R. Bishop moved that the Board approve appointments to committees as contained in Report R-91-08 and as amended to appoint R. McKibbin to serve on Fremont Older Adobe Restoration Committee and K. Duffy as alternate, and approve items 2 and 3 as recommended in the report. Discussion: N. Hanko requested that all committees choose a committee chairperson. R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: R. Bishop moved that the Board approve compensation for all existing non-compensable Board representation except for the Docent and Staff Recognition Committee. R. McKibbin seconded the motion. Discussion: B. Crowder stated that she opposed the recommendation since she did not support the additional compensation for Board members. The motion passed 6 to I with B. Crowder voting against the motion. Meeting 91-02 Page 3 C. Authorization to Purchase a Full Size Dump Truck (Report R-91-11 dated January 16, 1991) Motion: K. Duffy moved that the Board authorize the General Manager to execute a purchase contract with Mission Valley Ford of San Jose for a full size dump truck at a cost of $43, 160. 59. R. McKibbin seconded the motion. The motion passed 7 to 0. D. Amendment of Rules of Procedure and Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes (Report R-91-10 dated January 15, 1991) Motion: T. Henshaw moved that the Board adopt: Resolution 91-02 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure; Resolution 91-03, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts; Resolution 91-04 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos; Resolution 91-05, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos) ; and Resolution 91-06, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) . G. Babbitt seconded the motion. The motion passed 7 to 0. E. Scheduling of Special Meeting H. Grench recommended that a Special Meeting of the Board of Directors be scheduled on February 6, 1990 at 7 :30 in the District office to discuss labor negotiation matters . Meeting 91-02 Page 4 Motion: N. Hanko moved that the Board schedule a Special Meeting of the Board of Directors in closed session to consider labor negotiations, Wednesday, February 6, 1991 beginning at 7 : 30 p.m.in the District office. R. McKibbin seconded the motion. The motion passed 7 to 0 . VI . Informational Reports R. Bishop stated that he spoke at a Kiwanis meeting in Redwood City at the request of the group who were interested in hiking opportunities on District preserves . B. Crowder stated that she and R. Bishop hiked in Monte Bello, Skyline, and Russian Ridge Preserves and that she would give signing suggestions to D. Hansen. She recommended that the book Farming on the Edge by author John Hart, published by Berkeley Press , be obtained for the District library. In addition, she stated that she received an invitation to the Ridge Trail meeting that would be held February 9 . D. Hansen stated that a legislative tour of the Bay and Ridge Trails would be conducted February 8 . B. Crowder added that , at a San Mateo County trails meeting, Supervisor Tom Heuning stated that Mayor Agnos had agreed to opening trails on the east side of the San Francisco watershed land at Crystal Springs. R. McKibbin stated that the recent docent-led Owl Walk was well attended. N. Hanko stated that Santa Clara County Supervisor Diane McKenna emphasized children' s hikes in her talk at her recent reception. H. Grench stated that he served on a panel at a meeting hosted by Santa Barbara County and City Parks Departments and Santa Barbara Land Trust. He said that the meeting concerned preservation of urban undeveloped coastal and valley areas . H. Grench stated that San Mateo County approved implementation of state legislation to pass the county' s administrative costs for collecting special districts ' funds to the special districts . He said that it is likely that Santa Clara County will also approve passing on the administrative costs. He said that the fee for collecting the District ' s tax monies would be approximately $50 , 000 for San Mateo County and $86, 000 for Santa Clara County. H. Grench said that Charles Little ' s book, Greenways in America had been added to the District library. Meeting 91-02 Page 5 D. Hansen stated that Bay Area Ridge Trail Council has filed for 501 (c) (3) status in its process to become independent of Greenbelt Alliance and that the council will be relocating its office. He added that the District had been nominated for a Governor ' s Medal . VII. CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 91-02. G. Babbitt seconded the motion. The motion passed 7 to 0 . VIII. CLOSED SESSION S . Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Section 54956. 9 (a) and involved ongoing existing lawsuit, District vs. Acronico. C. Britton announced that land acquisition negotiations concerning Santa Cruz County assessor ' s parcel number 088-221-04 owned by Sempervirens Fund and being negotiated by Verlyn Clausen would be discussed. H. Grench stated that personnel and labor negotiation matters would also be discussed in closed session. The Board recessed to Closed Session on litigation, land acquisition, personnel , and labor negotiation matters at 9:00 P.M. IX. ADJOURNMENT The meeting was adjourned at 11 : 10 P.M. Deborah Morvay-Zucker Secretary -JI CORRECTION TO MINUTES OF JANUARY 23, 1991 APPROVAL OF MINUTES January 23 , 1991 N. Hanko noted a correction to her informational report regarding Supervisor D. McKenna ' s speech. She said the paragraph should read: " . . .Santa Clara County Supervisor Dianne McKenna placed an emphasis on children in her talk at her recent reception . " K. Duffy said that, while the section of the minutes reporting the appointment of Board committees is correct, it was her intent to recommend that R. McKibbin be appointed to serve on the Picchetti Winery Restoration Review Committee and that she would serve on the Fremont Older Adobe Restoration Review Committee. Motion : N. Hanko moved that , with the Board ' s concurrence, K. Duffy continue as the committee member for the Fremont Older Adobe Restoration Review Committee and R. McKibbin be appointed to the Picchetti Winery Restoration Review Committee. K. Duffy seconded the motion. The motion passed 7 to 0 . Motion: B. Crowder moved that the Board approve the minutes of January 23, 1991 , as amended. R. McKibbin seconded the motion. The motion passed 7 to 0 .