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Home My Public Portal About2016-04-20 minutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION April 20, 2016 12:15 p.m. BOARD MEMBERS PRESENT Doc Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Chairman, Cole County Britt Smith, Designee for Ken Hussey, Jefferson City Janice McMillan, AICP, Jefferson City Matt Morasch, P.E., Jefferson City David Bange, Designee for Mark Mehmert, Jefferson City Doug Reece, St. Martins, Small Cities Representative Mark Schreiber, Jefferson City David Silvester, P.E., MoDOT BOARD MEMBERS ABSENT Mark Tate, City of Holts Summit, Small Cities Representative Larry Henry, Vice Chairman, Jefferson City Erin Wiseman, Jefferson City EX -OFFICIO MEMBERS PRESENT (Non -Voting) Michael Henderson, MoDOT Michael Latuszek, Federal Highway Administration EX -OFFICIO MEMBERS ABSENT (Non -Voting) Bruce Hackmann, Callaway County Economic Development Representative Jeremiah Shuler, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Senior Transportation Planner Alex Rotenberry, Transportation Planner Katrina Williams, Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Steve Engelbrecht, Missouri Department of Transportation J. J. Gates, City of Jefferson Department of Parks, Recreation and Forestry Cindy Layton, Cultural Arts Foundation Anthony Nichols, Central Missouri Community Action Ed Siegmund, Mid -Missouri Regional Planning Commission Kelly Wilson, Missouri Department of Transportation Presentation: Mobility Manager Update — Anthony Nichols, MO Rides Mr. Nichols gave a brief overview of the mobility management project activities and the types of calls they have received. He explained that a large part of their demographics are disabled, seniors and low income individuals. Presentation: MPO 101: Michael Latuszek, Federal Highway Administration Mr. Latuszek gave an overview on MPO facts, core functions, key legislation, MPO structure and required documents. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 20, 2096 Page 2 1. Call to order, roll call, and determination of a quorum Chairman Hoelscher called the meeting to order at 12:49 p.m. and asked Ms. Stratman to call roll. A quorum was present with 10 of 13 members or their designee present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Smith moved and Mr. Benz seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of December 16, 2015 Mr. Benz moved and Mr. Smith seconded to approve the minutes from the Regular Meeting of December 16, 2015 as printed. The motion passed unanimously. 5. Communications Received No correspondence was received. 6. New Business A. Recreational Trails Grant Application from Cindy Layton and J.J. Gates (Jefferson City Parks, Recreation, and Forestry) Mr. J. J. Gates, Department of Parks, Recreation and Forestry, along with Ms. Cindy Layton, Cultural Arts Foundation, are applying for a Recreational Trails Grant for improvements to Community Park. He stated that Community Park is located next to the East Side Family Activity Center who is a partner in this project. Mr. Gates explained that proposed improvements include a new parking area, sprayground, misters along the greenway trail, benches, water fountains and restroom facilities. Ms. Cindy Layton, Cultural Arts Foundation, explained that the Foundation was looking for a location for a splash park. She stated that the East Side Family Activity Center is really enthusiastic about this project. Ms. Layton requested a letter of support from this body. Mr. Morasch moved and Ms. McMillan seconded to adopt Resolution RS2016-01 supporting the City of Jefferson Parks and Recreation Commission Recreation Trails Grant application. The motion passed unanimously. B. FY2017 Unified Planning Work Program Mr. Sanders explained that items that will carry over from the FY2016 Unified Planning Work Program (UPWP) to the FY2017 UPWP include: (1) Transit Assessment RFQ; (2) Travel Demand Model RFQ; and (3) visioning and goals. He stated that new items include: (1) update Coordinated Public Transit Human Services Transportation Plan; (2) update CAMPO Title VI Program Plan; (3) evaluate effectiveness of the public participation process; (3) purchase computer equipment; and (4) pavement management system. Mr. Sanders explained that the UPWP will be forwarded to the Technical Committee for additional review in May. C. Planning Partner Meeting Overview — Mike Henderson, MoDOT Mr. Henderson gave a presentation on the topics discussed at the Statewide Planning Partners Meeting on February 18, 2016. He distributed the following handouts: (1) meeting agenda; (2) financial summary; (3) 207-2021 STIP Financial Forecast Assumptions; (4) Bridge Update; and (5) road miles report. D. FY2016 Unified Planning Work Program Modification Mr. Schreiber left at 1:23 p.m. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 20, 2096 Page 3 Mr. Sanders explained that staff is proposing to modify the current Unified Planning Work Program with two new work tasks which include: (1) Jefferson City Education Safety Campaign; and (2) Payment Management System. Jefferson City Education Safety Campaign Mr. Bange explained that the Department of Public Works is developing an education campaign to coincide with bicycle lanes being installed in Jefferson City this summer. He is requesting that the Board approve the use of planning funds for an educational campaign. Mr. Bange explained that educational materials would include pamphlets, wayfinding signs and an educational video. Mr. Sanders explained that CAMPO would request a letter from MoDOT for approval to add this item to the work program. He stated that this would not change the total budget amount but would allow CAMPO to spend $5,000 on this work program item. Mr. Silvester left at 1:33 p.m. Mr. Smith moved and Mr. Morasch seconded to direct staff to request through MoDOT approval of the addition of an Education Safety Campaign in the FY2016 Unified Planning Work Program. The motion passed 7 to 1 with the following roll call vote: Aye: Bange, Benz, Kritzer, McMillan, Morasch, Reece, Smith Nay: Hoelscher Pavement Management System Mr. Sanders explained that the Jefferson City, Cole County and Holts Summit met with the Midwest Transportation Center regarding a pavement management system for the CAMPO region. He stated that this is something CAMPO should be doing in terms of planning for operations and management. Mr. Sanders explained that CAMPO proposes to contribute $10,000 towards this project. Mr. Smith explained that pavement management is a rating system where you are not only determining what your pavements condition is today, but in the future as well. He stated that Jefferson City, Cole County and Holts Summit have started this with the idea that it could be a regional project to where anyone in the MPO could join at any time. Mr. Smith explained that the Midwest Transportation Center is offering a 50150 grant which would involve rating pavements for the first year, as well as, help us evaluate and develop our own system. He stated that the grant excludes the cost of the software that we would use for this project. Mr. Smith explained that the total cost of the project is $110,000 which would include helping us from the beginning of the project to the end of the first rating. He stated that this project would rate the paved roads in Cole County, Jefferson City and Holts Summit. Mr. Smith explained that each of these jurisdictions will contribute to the cost of the project. He stated that other jurisdictions can participate but it would be an added cost for that jurisdiction. Mr. Sanders explained that CAMPO would request a letter from MoDOT for approval to add this item to the work program. He stated that if the system resides in CAMPO we can run reports for you, especially for the smaller jurisdictions that it may not be feasible to own their own software. Mr. Sanders explained that the MPO could purchase something that is not in the contract such as software. He stated that users do not have to be within the MPO boundary to participate. Mr. Benz explained that it would benefit Cole County if the software resided in CAMPO. He stated this system will help Cole County choose which roads to overlay and give an explanation why. Mr. Benz explained that the system would require the same person to rate each road so that you have the same rating across your area. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 20, 2096 Page 4 Mr. Reece commented that if this project is a benefit to Cole County I would support it. He explained that St. Martins has very few road miles. Mr. Smith moved and Mr. Bange seconded to modify the FY2016 Unified Planning Work Program to use CPG funds to purchase accessory items for the pavement management project. The motion passed 7-1 with the following roll call vote: Aye: Bange, Benz, Hoelscher, McMillan, Morasch, Reece, Smith Nay: Kritzer 7. Other Business A. Status of current work tasks • Pedestrian and Bicycle Plan • Missouri Boulevard Safety Assessment 8. Next Meeting Date — Wednesday, May 18, 2016 at 12:15 p.m. in the Boone/Bancroft Room #200 9. Adjournment Mr. Benz moved and Mr. Smith seconded to adjourn the meeting at 2:05 p.m. Resp ctfully Submitted, 7�� Anne Stratman, Administrative Assistant