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Open Space
A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
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Meeting 91-06
A
REGULAR MEETING
BOARD OF DIRECTORS
March 13 , 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at
7 : 30 P .M.
Members Present: Katherine Duffy, Robert McKibbin, Teena
Henshaw, Ginny Babbitt, Nonette Hanko, Betsy Crowder and
Richard Bishop.
Personnel Present : Herbert Grench , Craig Britton, David
Hansen, Mary Hale , Jean Fiddes , Stanley Norton, Michael
Foster , Kathleen Hart , John Escobar , Del Woods , Albert
Faria .
II . APPROVAL OF MINUTES
February 27 , 1991
Motion: R. Bishop moved that the Board approve the
minutes of February 27 , 1991 . K. Duffy seconded
the motion. The motion passed 7 to 0 .
III . WRITTEN COMMUNICATIONS
K. Hart stated that the Board had received a written
communication dated February 21 , 1991 from Joe Eckerle ,
Star Route , Box 20 in Redwood City regarding public access
to E1 Serena Open Space Preserve . She said a draft reply
had been prepared by staff for the Board ' s consideration.
N. Hanko stated the Board ' s satisfaction with the reply
and requested it be sent.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
H. Grench requested the addition of a ninth agenda item in
order to schedule a Special Board Meeting for a closed
session labor negotiations discussion . N. Hanko stated
that the agenda was adopted by Board consensus with the
addition of the new scheduling item.
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Meeting 91-06 Page 2
VI . BOARD BUSINESS
A. Tentative Adoption of the Action Plan for the
Implementation of the Basic Policy of the
' Midpeninsula Regional Open Space District for the
1991-1992 Fiscal Year (Report R-91-25 dated March
1991
B . Crowder commented on the need to revise District
preserve maps so they are accurate and readable . D.
Hansen and M. Hale said that staff was gradually
working toward converting all maps into the new
brochure format for A-sites and revamping the
photocopied flyer-type maps for B-sites . D. Hansen
suggested inserting the word "update" with maps in the
seventh section on the In-House Planning section under
Other Typical Projects and Activities in the Planning,
Design and Development Subprogram. G. Babbitt
commented that the information on whether or not dogs
are allowed on preserves should be added to the
Visitor ' s Guide at its next revision.
G. Babbitt suggested that the procedures for reviewing
the Action Plan be streamlined, noting a change in the
format could simplify the review. G. Babbitt stated
that she would get format suggestions to H. Grench.
Motion: R. McKibbin moved that the Board tentatively
adopt the Action Plan for the Implementation
of the Basic Policy of the Midpeninsula
Regional Open Space District for the 1991-
1992 Fiscal Year as contained in report R-91-
25 and amended during the meeting. G.
Babbitt seconded the motion. The motion
passed 7 to 0 .
B . Presentation of Proposed Budget for Fiscal Year 1991-
1992 (Ru6port R-91-27 dated March .11 , 1991)
N. Hanko said the budget was scheduled for adoption at
the March 27 Board meeting. H. Grench provided an
overview of the District ' s proposed 1991-1992 budget .
C. Britton reported on the Open Space Acquisition
Program' s proposed budget of $20, 031 , 721 . He stated
that funds for new land acquisition this year are
budgeted at $14 . 5 million, coming from last year ' s note
issue , Proposition 70 funds , possible resale of Teague
Hill to the Town of Woodside , and the sale of the Smith
house . He said the facilities budget for the new
office building is in the Enterprise Subprogram, and
that costs for remodeling and operation, which are not
yet finalized, had been allocated to each District
program.
Meeting 91-06 Page 3
D. Hansen reported on the Open Space Management
Program ' s proposed budget of $3 , 266 , 160 . He reviewed
the new open space management budget guidelines , noting
that the proposed net base budget increase was 6 . 3%.
He said that major capital improvement projects were
outside the budget guideline . He said that no major
changes in staffing were included in this budget .
D. Hansen said that the discretionary budget items list
would serve as a prioritized, preapproved list of items
that would be added to the budget if unspent funds
become available, or dropped from the budget if funds
had to be reallocated in the program.
M. Hale reported on the Communications Program' s
proposed budget of $412 , 550 . She said primary budget
items include production work on standard District
publications and specialty brochures , possible
production of a trail courtesy brochure , and ongoing
printing of business forms , including displays . She
said money is budgeted for computers , which would
greatly increase in-house publishing capabilities . B.
Crowder asked about the "Awareness Study" . M. Hale
explained that this project would identify
organizations and agencies that would display District
materials , and that it could enhance the twenty year
anniversary celebration.
J. Fiddes reported on General Management and Program
Support ' s proposed budget of $993 , 340 . She said the
tax collection fees being transferred to the District
from San Mateo and Santa Clara Counties had been
included in the program' s budget along with rental for
current office space, legal fees pertaining to
personnel matters , personnel consulting services , staff
recognition activities , safety program and fair, and
staff activities and events . She noted that an item
for potential networking of computers at the new office
space had been included as a contingency item in the
proposed budget.
Controller ' s Report on the Proposed Fiscal Year 1991-92
Budget (Report R-91-34 dated March 6 , 1991)
M. Foster reviewed his controller ' s report, noting the
budget fits very well within the District ' s long term
plans : funding for the acquisition program, while
steadily increasing funding for open space management.
He said that there is forty percent less money in this
year ' s budget for low priority land purchases and that
the District needs to complete its plans for sale of
surplus lands and structures to support the financial
model for the next three or four years . He said that
he projected a 6 . 5% increase in property tax revenue .
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Meeting 91-06 Page 4
C . Letter of Support for Federal Funding for Bay Area
Ridge Trail Council (Report R-91-33 dated March 7 ,
1991)
B . Crowder stated that the Ridge Trail Council
asked each county committee to generate
letters of support for renewed funding from
congress to Senator Seymour, with copies to
Congressmen Lantos , Campbell , and Cranston.
Motion: K. Duffy moved that the Board approve the
letter in support of congressional
appropriation of $175, 000 for Fiscal Year
1992 for the Bay Area Ridge Trail Council .
T. Henshaw seconded the motion. The motion
passed 7 to 0 .
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D. Final Adoption of the Revised Relative Site Emphasis
P T�
Plan and Schedule for Review of Use and Management
Plans (Report R-91-31 dated March 6 , 1991)
D. Woods said the Board is being asked to adopt the
schedule for 1991-1992 only.
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Motion: T. Henshaw moved that the Board adopt the
Revised Relative Site Emphasis Plan and
Schedule for Review of Use and Management
Plans as contained in report R-91-31 dated
March 6 , 1991 . R. McKibbin seconded the
motion. The motion passed 7 to 0 .
E. Revised Open Space Use and Management Planning Process
Re ort R-91-32( dated March 5 1990)
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Motion: R. Bishop moved that the Board adopt the
_.. _ P
Revised Open Space Use and Management
PlanningProcess as contained in report R-91-
p
32 dated March 5 1990 . R. McKibbin seconded
the motion. The motion passed 7 to 0 .
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F. Appointment
ment of Auditor for 1991-1992 Fiscal Yea
r
(Report R-91-29 dated March 6 ,, 1991)
Mot
ion: N. Hanko moved to appoint Deloitte and T c pp ou he
as the District ' s auditors for the fiscal
year 1990-1991 . R. Bishop seconded the
motion. The motion passed 7 to 0 .
G. Final Adoption of the Preliminary
p r liminary Use and Management
Plan for th
e Murphy Pro ert A ddition to the Mt .
P Y i
Umunhum Area of Sierra Azul Open Space Preserve (Report
R-91-26 dated February 27 , 1991)
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Motion: K. Duffy moved that the Board adopt the
Preliminary Use and Management Plan for the
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Meeting 91-06 Page 5
Murphy Property Addition to the Mt. Umunhum
Area of Sierra Azul Open Space Preserve and
indicate its intention to withhold the
properties from dedication as public open
space at this time . T. Henshaw seconded the
motion. The motion passed 7 to 0 .
H. Appointment of Peace Officer (Report R-91-28 dated
March 4 , 1991)
J. Escobar introduced Albert Faria, the newest District
ranger.
Motion: N. Hanko moved that the Board adopt
Resolution 91-12 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Appointing Peace Officer
Albert Faria. R. McKibbin seconded the
motion. The motion passed 7 to 0 .
I . Scheduling of Special Meeting
Motion: N. Hanko moved that the Board schedule a
special meeting at the District office on
March 20 , 1991 , at a time to be arranged, for
the purpose of discussing labor negotiations'
matters in closed session. R. McKibbin
seconded the motion. The motion passed 7 to
0 .
VII . INFORMATIONAL REPORTS
N. Hanko said a docent appreciation event was scheduled for
Saturday, June 22 . B . Crowder said she is on the committee
to organize the event and R. Bishop volunteered to
participate on the committee .
G. Babbitt reported on attending the Management Institute on
March 1 , 2 and 3 in San Diego.
D. Hansen reported that senior ranger Greg Grimm has accepted
a ranger position for the City of Chico, and that Chris
Saenger , the caretaker at Mt. Umunhum, will be moving out of
the area at the end of the month.
H. Grench said the Senate Local Government Committee approved
the bill sponsored by Senator Mello for funding of the South
Santa Clara Open Space Authority. He said the majority vote
required for levying an excise tax had been increased to 60%
from 50%.
H. Grench reported on the recent California Parks and
Recreation Society Conference in Santa Clara . He said M. Hale
received a first place award for the materials for the
International Open Space Conference , and two second place
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Meeting 91-06 Page 6
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awards : one for the logo, and one for the best single
brochure (Open Space publication featuring Skyline Open Space
Preserve) . H. Grench said that C . Britton was on a panel
called 'Working with Developers ' and D. Hansen was on a panel
H. Grench chaired called ' Life Along the Edge ' , dealing with
boundary issues . J. Escobar said there were more natural
resources related sessions than there have been at previous
conferences .
J . Escobar reported a solo bike accident at Windy Hill Open
Space Preserve on the Spring Ridge Road.
K. Duffy commented on the need for a sign along Skyline
Boulevard fo
r t
P P o show where Coal Creek Open Space Preserve
the trail goes . D. Hansen said that the District does not
own property immediately adjacent to Skyline Boulevard, and
that the sign must be on District property.
C . Britton commented on the purchase urchase of three tax
P
deeded parcels from Santa Clara County that had been approved
by the Board at a previous meeting. He said two of the
planned acquisitions will not occur because third parties had
paid the delinquent taxes . He recommended that the District
change some acquisition policies to avoid this type of
situation with tax-deeded parcels in the future.
VIII . CLAIMS
Motion: T. Henshaw moved that the Board approve Revised
Claims 91-05 . R. Bishop seconded the motion. The
motion passed 7 to 0 .
IX. CLOSED SESSION
C. Britton announced that matters to be discussed in Closed
Session fall under Government Code Section 54956 . 9 (b)
relating to significant exposure to litigation. H. Grench
stated the Board would discuss labor negotiations and
personnel matters . The Board recessed to Closed Session at
9 : 50 P.M.
X. ADJOURNMENT
The meeting was adjourned at 11 : 32 P .M.
Kathleen Hart
Recording Secretary
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