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HomeMy Public PortalAbout19910313 - Minutes - Board of Directors (BOD) i Open Space A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I Meeting 91-06 A REGULAR MEETING BOARD OF DIRECTORS March 13 , 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 30 P .M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Ginny Babbitt, Nonette Hanko, Betsy Crowder and Richard Bishop. Personnel Present : Herbert Grench , Craig Britton, David Hansen, Mary Hale , Jean Fiddes , Stanley Norton, Michael Foster , Kathleen Hart , John Escobar , Del Woods , Albert Faria . II . APPROVAL OF MINUTES February 27 , 1991 Motion: R. Bishop moved that the Board approve the minutes of February 27 , 1991 . K. Duffy seconded the motion. The motion passed 7 to 0 . III . WRITTEN COMMUNICATIONS K. Hart stated that the Board had received a written communication dated February 21 , 1991 from Joe Eckerle , Star Route , Box 20 in Redwood City regarding public access to E1 Serena Open Space Preserve . She said a draft reply had been prepared by staff for the Board ' s consideration. N. Hanko stated the Board ' s satisfaction with the reply and requested it be sent. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA H. Grench requested the addition of a ninth agenda item in order to schedule a Special Board Meeting for a closed session labor negotiations discussion . N. Hanko stated that the agenda was adopted by Board consensus with the addition of the new scheduling item. I Meeting 91-06 Page 2 VI . BOARD BUSINESS A. Tentative Adoption of the Action Plan for the Implementation of the Basic Policy of the ' Midpeninsula Regional Open Space District for the 1991-1992 Fiscal Year (Report R-91-25 dated March 1991 B . Crowder commented on the need to revise District preserve maps so they are accurate and readable . D. Hansen and M. Hale said that staff was gradually working toward converting all maps into the new brochure format for A-sites and revamping the photocopied flyer-type maps for B-sites . D. Hansen suggested inserting the word "update" with maps in the seventh section on the In-House Planning section under Other Typical Projects and Activities in the Planning, Design and Development Subprogram. G. Babbitt commented that the information on whether or not dogs are allowed on preserves should be added to the Visitor ' s Guide at its next revision. G. Babbitt suggested that the procedures for reviewing the Action Plan be streamlined, noting a change in the format could simplify the review. G. Babbitt stated that she would get format suggestions to H. Grench. Motion: R. McKibbin moved that the Board tentatively adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1991- 1992 Fiscal Year as contained in report R-91- 25 and amended during the meeting. G. Babbitt seconded the motion. The motion passed 7 to 0 . B . Presentation of Proposed Budget for Fiscal Year 1991- 1992 (Ru6port R-91-27 dated March .11 , 1991) N. Hanko said the budget was scheduled for adoption at the March 27 Board meeting. H. Grench provided an overview of the District ' s proposed 1991-1992 budget . C. Britton reported on the Open Space Acquisition Program' s proposed budget of $20, 031 , 721 . He stated that funds for new land acquisition this year are budgeted at $14 . 5 million, coming from last year ' s note issue , Proposition 70 funds , possible resale of Teague Hill to the Town of Woodside , and the sale of the Smith house . He said the facilities budget for the new office building is in the Enterprise Subprogram, and that costs for remodeling and operation, which are not yet finalized, had been allocated to each District program. Meeting 91-06 Page 3 D. Hansen reported on the Open Space Management Program ' s proposed budget of $3 , 266 , 160 . He reviewed the new open space management budget guidelines , noting that the proposed net base budget increase was 6 . 3%. He said that major capital improvement projects were outside the budget guideline . He said that no major changes in staffing were included in this budget . D. Hansen said that the discretionary budget items list would serve as a prioritized, preapproved list of items that would be added to the budget if unspent funds become available, or dropped from the budget if funds had to be reallocated in the program. M. Hale reported on the Communications Program' s proposed budget of $412 , 550 . She said primary budget items include production work on standard District publications and specialty brochures , possible production of a trail courtesy brochure , and ongoing printing of business forms , including displays . She said money is budgeted for computers , which would greatly increase in-house publishing capabilities . B. Crowder asked about the "Awareness Study" . M. Hale explained that this project would identify organizations and agencies that would display District materials , and that it could enhance the twenty year anniversary celebration. J. Fiddes reported on General Management and Program Support ' s proposed budget of $993 , 340 . She said the tax collection fees being transferred to the District from San Mateo and Santa Clara Counties had been included in the program' s budget along with rental for current office space, legal fees pertaining to personnel matters , personnel consulting services , staff recognition activities , safety program and fair, and staff activities and events . She noted that an item for potential networking of computers at the new office space had been included as a contingency item in the proposed budget. Controller ' s Report on the Proposed Fiscal Year 1991-92 Budget (Report R-91-34 dated March 6 , 1991) M. Foster reviewed his controller ' s report, noting the budget fits very well within the District ' s long term plans : funding for the acquisition program, while steadily increasing funding for open space management. He said that there is forty percent less money in this year ' s budget for low priority land purchases and that the District needs to complete its plans for sale of surplus lands and structures to support the financial model for the next three or four years . He said that he projected a 6 . 5% increase in property tax revenue . i - I Meeting 91-06 Page 4 C . Letter of Support for Federal Funding for Bay Area Ridge Trail Council (Report R-91-33 dated March 7 , 1991) B . Crowder stated that the Ridge Trail Council asked each county committee to generate letters of support for renewed funding from congress to Senator Seymour, with copies to Congressmen Lantos , Campbell , and Cranston. Motion: K. Duffy moved that the Board approve the letter in support of congressional appropriation of $175, 000 for Fiscal Year 1992 for the Bay Area Ridge Trail Council . T. Henshaw seconded the motion. The motion passed 7 to 0 . i I D. Final Adoption of the Revised Relative Site Emphasis P T� Plan and Schedule for Review of Use and Management Plans (Report R-91-31 dated March 6 , 1991) D. Woods said the Board is being asked to adopt the schedule for 1991-1992 only. i Motion: T. Henshaw moved that the Board adopt the Revised Relative Site Emphasis Plan and Schedule for Review of Use and Management Plans as contained in report R-91-31 dated March 6 , 1991 . R. McKibbin seconded the motion. The motion passed 7 to 0 . E. Revised Open Space Use and Management Planning Process Re ort R-91-32( dated March 5 1990) p Motion: R. Bishop moved that the Board adopt the _.. _ P Revised Open Space Use and Management PlanningProcess as contained in report R-91- p 32 dated March 5 1990 . R. McKibbin seconded the motion. The motion passed 7 to 0 . I F. Appointment ment of Auditor for 1991-1992 Fiscal Yea r (Report R-91-29 dated March 6 ,, 1991) Mot ion: N. Hanko moved to appoint Deloitte and T c pp ou he as the District ' s auditors for the fiscal year 1990-1991 . R. Bishop seconded the motion. The motion passed 7 to 0 . G. Final Adoption of the Preliminary p r liminary Use and Management Plan for th e Murphy Pro ert A ddition to the Mt . P Y i Umunhum Area of Sierra Azul Open Space Preserve (Report R-91-26 dated February 27 , 1991) i Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the I Meeting 91-06 Page 5 Murphy Property Addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve and indicate its intention to withhold the properties from dedication as public open space at this time . T. Henshaw seconded the motion. The motion passed 7 to 0 . H. Appointment of Peace Officer (Report R-91-28 dated March 4 , 1991) J. Escobar introduced Albert Faria, the newest District ranger. Motion: N. Hanko moved that the Board adopt Resolution 91-12 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer Albert Faria. R. McKibbin seconded the motion. The motion passed 7 to 0 . I . Scheduling of Special Meeting Motion: N. Hanko moved that the Board schedule a special meeting at the District office on March 20 , 1991 , at a time to be arranged, for the purpose of discussing labor negotiations' matters in closed session. R. McKibbin seconded the motion. The motion passed 7 to 0 . VII . INFORMATIONAL REPORTS N. Hanko said a docent appreciation event was scheduled for Saturday, June 22 . B . Crowder said she is on the committee to organize the event and R. Bishop volunteered to participate on the committee . G. Babbitt reported on attending the Management Institute on March 1 , 2 and 3 in San Diego. D. Hansen reported that senior ranger Greg Grimm has accepted a ranger position for the City of Chico, and that Chris Saenger , the caretaker at Mt. Umunhum, will be moving out of the area at the end of the month. H. Grench said the Senate Local Government Committee approved the bill sponsored by Senator Mello for funding of the South Santa Clara Open Space Authority. He said the majority vote required for levying an excise tax had been increased to 60% from 50%. H. Grench reported on the recent California Parks and Recreation Society Conference in Santa Clara . He said M. Hale received a first place award for the materials for the International Open Space Conference , and two second place i i Meeting 91-06 Page 6 � I awards : one for the logo, and one for the best single brochure (Open Space publication featuring Skyline Open Space Preserve) . H. Grench said that C . Britton was on a panel called 'Working with Developers ' and D. Hansen was on a panel H. Grench chaired called ' Life Along the Edge ' , dealing with boundary issues . J. Escobar said there were more natural resources related sessions than there have been at previous conferences . J . Escobar reported a solo bike accident at Windy Hill Open Space Preserve on the Spring Ridge Road. K. Duffy commented on the need for a sign along Skyline Boulevard fo r t P P o show where Coal Creek Open Space Preserve the trail goes . D. Hansen said that the District does not own property immediately adjacent to Skyline Boulevard, and that the sign must be on District property. C . Britton commented on the purchase urchase of three tax P deeded parcels from Santa Clara County that had been approved by the Board at a previous meeting. He said two of the planned acquisitions will not occur because third parties had paid the delinquent taxes . He recommended that the District change some acquisition policies to avoid this type of situation with tax-deeded parcels in the future. VIII . CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 91-05 . R. Bishop seconded the motion. The motion passed 7 to 0 . IX. CLOSED SESSION C. Britton announced that matters to be discussed in Closed Session fall under Government Code Section 54956 . 9 (b) relating to significant exposure to litigation. H. Grench stated the Board would discuss labor negotiations and personnel matters . The Board recessed to Closed Session at 9 : 50 P.M. X. ADJOURNMENT The meeting was adjourned at 11 : 32 P .M. Kathleen Hart Recording Secretary l I