HomeMy Public PortalAboutMinutes_CCWorkMeeting_08202013CITY COUNCIL WORK MEETING
AUGUST 20, 2013 - 6:00 P.M.
IONA COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Rob
Geray, Council Member Dan Gubler, Council Member Robyn Keyes, Public Works Director
Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge, City Clerk
Julie Hammond and Treasurer Amy Sullivan.
ABSENT: None.
VISITORS: Kathy McNamera, Terry McNamara, and Melanie Shirling.
Budget
Mayor Andersen stated that the City could increase the general fund by $12,000 due to property
tax numbers, raising property tax revenue from $232,000 to $244,000. To balance this $500
would go towards Bonneville County Dispatch and the rest to miscellaneous expense changing
the General Fund from $703,900 to $715,900. Mayor Andersen recommended taking the 3%
that the City is legally allocated to take but nothing less than 1 % that we already preliminary
approved in July. He cited the "Iona Rule". The City couldn't maintain itself when they didn't
take the property tax increase. Council Member Gubler disagreed. Mayor Andersen stated that
property taxes are the only income of a small city. Council President Case stated that Iona has a
lot of people on a fixed income and we need to be judicious. Council Member Geray stated that
property taxes went down but the State of Idaho reduced the homeowner's exemption. He
considered a 2% increase but to let the citizens know that a 3% increase could have been taken.
Council Member Gubler stated that there was no statute of limitations on the foregone amount.
Director Prouse noted that property taxes are our only means of revenue and thought we should
take the 3% because maintenance is the City's biggest expense. Council Member Gubler stated
that if money was going to be taken it should be allocated to a certain item. Mayor Andersen
thanked everyone for a good discussion and appreciated seeing both sides.
Reports
Planning & Zoning: Mayor Andersen stated that Melanie Shirling had been recommended by
Planning & Zoning as a member. Council Member Keyes stated that Planning & Zoning
Members were not clear on the property to be quitclaimed under the proposed Ordinance -
Vacating a Portion of Denning Ave to the Owners of the Adjacent Land by Quitclaim Deed.
Mayor Andersen asked Clerk Hammond to provide Planning & Zoning with copies of Council's
Work Meeting Minutes to keep them in the loop. Clerk Hammond gave Attorney Storer's
recommendation for the Ronald and Alice Olsen Variance. She stated that no action needed to
be taken since a family member would be moving in but if someone other than a family member
was going to move in then proceed with a variance. Terry McNamara stated that precedence had
already been set under a conditional use permit for Dennis McArthur. Mayor Andersen replied
that no precedence had been set and we look at each variance or conditional use permit on its
own. Building Inspector Eldridge stated that the point of egress needs to be outside not in the
garage.
Public Works: Director Prouse reported that the seal coating was complete and there was a
stockpile of chips if anyone needed them. He stated that the lead and copper water sampling was
complete with no violations. He was still waiting for the other compliance samplings. Director
Prouse stated that water usage was up 9,000 gallons compared to last July. He reported that the
asphalt in Mountain Ridge Division #4 would be complete the first week in September. Director
Prouse reported that the school crossing sign would be here before school starts.
Building: Building Inspector Eldridge reported one new home in August. He also stated that
digging has started in Green Valley Subdivision.
Police: Chief Basaraba was still waiting for prices to come in on the cameras in the park. He
stated that cameras were being pulled off of the house under surveillance in Iona due to
inactivity. Chief Basaraba reported a vehicle drove across a yard and into a house. The vehicle
had been stolen off of the Stone's Kia lot. He replaced all four tires on the police car because
they had 24,000 miles with excessive wear on them. Chief Basaraba asked if he could purchase
an AR15 with sight for approximately $1,000 so he could take his personal rifle home. Mayor
Andersen stated to purchase it in this year's budget.
Adjourned 6:55 p.m.
City of Iona
ORN From:
Sent:
To:
Subject:
brad andersen <iona_mayor@hotmail.com>
Wednesday, September 11, 2013 7:44 PM
Robyn Keyes
RE: WORK MEETING MINUTES OF AUGUST 20,2013
Terry and Kathy said .... Mayor said, "that no precedence had been set and we look at each variance or
conditional permit on its own.
From: iona@cityofiona.org
To: iona_mayor@hotmail.com
Subject: WORK MEETING MINUTES OF AUGUST 20,2013
Date: Wed, 11 Sep 2013 10:02:09 -0600
Hi Brad,
Please review the attached Work Meeting Minutes of August 20, 2013.
Thanks,
Julie
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NOTICE OF PUBLIC HEARING
PROPOSED BUDGET FOR FISCAL YEAR 2014
CITY OF IONA, IDAHO
Notice is hereby given that the City Council of the City of Iona, Idaho will hold a public hearing for consideration of the
proposed budget for the fiscal period October 1, 2013- September 30, 2014 pursuant to the provisions of Section 50-1002,
IC., said hearing to be held at the Iona Community Center 3548 North Main Street, Iona, Idaho at 7:15 p.m., on August
20, 2013. At said hearing all interested persons may appear and show cause, if any they have, why said proposed budget
should not be adopted. The proposed FY 13-14 budget is shown below as FY 14 proposed expenditures and revenues.
Fund Name
GENERAL
WATER
TOTAL
Fund Name
TOTAL GENERAL TAX LEVY
INTERGOVERNMENTAL REV.
FRANCHISES
GRANTS
CASH CARRYOVER
GENERAL FUND (OTHER)
WATER FUND
RECREATION FUND
TOTAL REVENUES
PROPOSED EXPENDITURES
FY 12
Actual
Expenditures
530,519
219,821
750,340
FY 13
Budget
Expenditures
618,250
371,000
989,250
PROPOSED REVENUES
FY 12 FY 13
Actual Budget
Revenues Revenues
222,264 226,000
167,586 171,000
34,396 40,000
3,000 3,000
0 80,000
52,544 73,250
265,071 371,000
26,599 25,000
771,460 989,250
FY 14
Proposed
Expenditures
703,900 715,900
419,200
1,123,100 1,135,100
FY 14
Proposed
Revenues
232,000 244,000
190,400
38,000
10,000
70,000
113,500
419,200
50,000
1,123,100 1,135,100
The proposed expenditures and revenue for fiscal year 2014 have been tentatively
approved by the City Council and entered at length in the Journal of Proceedings.
Dated this 16th day of July, 2013.
Amy Sullivan, Treasurer
Published: August 6th and 13th, 2013
F
FY12 Budget
FY12 Actuals
FY13 Budget
FY13 Actuals
FY14 Proposed
GENERAL REVENUE
-
To date: 7/16/13
Property Tax Revenue
212000.00
222263.86
226000.00
146248.75
232000.
Beer & Dog Licenses
500.00
405.00
400.00
282.00
400.
State Liquor Tax
36000.00
49611.00
47000.00
51396.00
60000.
State Rev. Sharing
44000.00
56573.69
57000.00
58027.11
70000.
State Hwy Users
52000.00
52498.49
53000.00
46528.48
60000.r
Police Revenue
18000.00
8902.85
14000.00
7091.10
9000.1
Grants
5000.00
3000.00
3000.00
0
10000.1
Building Inspection Fees
12000.00
40052.40
16000.00
57714.30
45000.1
Cable TV Franchise
5000.00
4264.66
6000.00
4749.98
6000.1
Natural Gas Franchise
12000.00
9942.05
12000.00
7908.82
10000.i
Power Franchise
17000.00
20188.91
22000.00
17271.52
22000.1
Interest
500.00
228.95
200.00
466.25
500.1
Building Rent
7000.00
8096.25
7400.00
8031.00
9000.1
Misc. Revenue
7000.00
3701.50
4000.00
8954.43
4000.1
Recreation Fees
20000.00
26598.70
25000.00
41471.00
50000.(
Shelter Rental
250.00
60.00
250.00
1200.00
1000.(
Equip. Rent
5000.00
0.00
5000.00
0.00
5000.(
Equip. Reserves
40000.00
0.00
40000.00
0.00
40000.(
Reserves
60000.00
80000.00
0.00
70000.(
Total General Revenue
553250.00
506388.31
618250.00
457340.74
703900.(
(Western Boys Fees -removed
is the diff. of the 250.00)
GENERAL EXPENSE
Payroll
57000.00
12477.50
79000.00
81918.16
109000.0
Payroll Taxes
11000.00
8543.57
16000.00
9931.03
15000.(
Retirement
12000.00
10987.79
20500.00
9432.17
12000.0
Health Insurance
34000.00
24850.44
50000.00
19615.78
30000.0
Office Supplies
8000.00
5814.96
8000.00
7339.16
9000.0
Publishing
1500.00
528.71
2000.00
745.84
1000.0
Legal & Audit Fees
12000.00
10300.00
16000.00
12550.00
20000.0
Engineering
15000.0
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Travel
5000.00
1638.84
5000.00
4320.52
5000.00
Insurance Liability
9000.00
5568.00
12000.00
11945.00
12300.00
Electricity -Natural Gas
20000.00
13358.43
21000.00
14936.85
17000.00
Police Payroll
61000.00
55202.38
61500.00
45965.32
62000.00
Police Payroll Taxes
4923.71
6600.00
Police Retirement
7000.00
6894.44
7500.00
5488.91
7000.00
Police Health Ins.
12000.00
14652.03
15000.00
12680.35
15000.00
Police Training
8000.00
1020.00
3000.00
2091.06
3000.00
Police-Co./Dispatch
14500.00
26790.84
26030.00
25230.23
28000.00
Police General
18000.00
13110.19
18000.00
6658.19
13000.00
Maintenance
90000.00
46522.30
58000.00
47915.89
94000.00
Building Insp.
10000.00
13043.25
4000.00
14680.79
15000.00
Equipment Expense
5000.00
0.00
35000.00
913.78
5000.00
Civil Defense
970.00
995.00
1000.00
Misc. Expense
8000.00
10458.00
8000.00
5549.61
7000.00
Library
2000.00
0.00
2000.00
98.50
2000.00
Capital Improvements
73000.00
54031.18
69500.00
28392.78
90000.00
Land Acquisition
10000.00
0.00
10000.00
0.00
10000.00
Recreation Labor
8000.00
11061.53
9800.00
19524.68
27000.00
Payroll Taxes
1200.00
2235.72
4500.00
Recreation Supplies
7000.00
9417.97
8000.00
12253.50
16000.00
Recreation Equipment
2500.00
24.00
3250.00
2303.44
4500.00
Recreation Maint.
3000.00
860.00
3000.00
111.49
3000.00
Equipment Replacement
45000.00
0.00
45000.00
0.00
45000.00
Total Gen. Expense
553500.00
357156.35
618250.00
410747.46
703900.00
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SOWN
PLANNING AND ZONING MEETING
IONA COMMUNITY CENTER
AUGUST 14, 2013 6:30 P.M.
PRESENT: Chairman Dan Garren, Members - Roy Hobbs, Bette Lovinus, Mike Taylor and
Clerk Julie Hammond.
ABSENT: None.
VISITORS: Melanie Shirling, Barbara Schreier, Eric Bodily, Linda Bodily, Alice Olsen, Ina
Nordstrom, Gerald Nordstrom, and Ryan Reeves.
The Pledge of Allegiance was led by Member Taylor. Chairman Garren recognized citizens
from the floor. Chairman Garren asked Melanie Shirling to sit with P&Z Members on Council
approval of her Planning & Zoning appointment.
Minutes Approved: Member Lovinus motioned to approve the minutes. Member Hobbs
seconded the motion. All were in favor, motion carried.
Ronald and Alice Olsen Variance Public Hearing: Chairman Garren explained the public
hearing process. He asked Ronald or Alice Olsen to explain the need for the variance to the
public.
Eric Bodily presented for Alice Olsen of 3180 Olsen. He stated that the Olsen's were seeking
the variance to construct a kitchenette in the basement of the home in order for their grandson
and wife to move in. Mr. Olsen is not in good health and since applying for the variance has
suffered a stroke and is currently in a care center. He wanted to make sure his family was taken
care of in his absence. Mr. Bodily stated that they were moving ahead with construction because
a variance wasn't required for family members. He stated that they would like to continue with
the variance because there might come a day when family members weren't available and they
may need to rent to a family friend.
Chairman Garren asked if the property was located in R1. Mr. Bodily stated that it was.
Chairman Garren then asked if anyone was opposed — none, neutral — none, in favor — one.
Barbara Schreier of 5130 Walker Ave stated she was in favor of the variance because she sees
the need for Mrs. Olsen to have someone in the home but would recommend this be revisited
when Mrs. Olsen is no longer in the home.
Chairman Garren stated that this was not a permitted use in an R1 zone and it becomes a double
occupancy issue.
Member Taylor asked if the storage room that was being moved from the basement was going to
be outside of the garage. Mr. Bodily stated that it was inside the garage.
Member Lovinus indicated that she would approve as long as the property is in Mrs. Olsen's
name.
Member Hobbs motioned to recommend to Council approval of the Ronald and Alice Olsen
Variance with the addition of a non -transferable clause based on the health of Mr. Olsen.
Member Taylor seconded the motion. All were in favor, motion carried.
Vacating a Portion of Denning Ave to the Owners of the Adjacent Land by Quitclaim Deed
Public Hearing: Chairman Garren summarized the ordinance explaining that the City would
quitclaim 15' of property on each side of Denning Ave to homeowners for the purpose of making
the public right-of-way 70' instead of 100'. The City would also quitclaim an alley way on 50th
East from Free Ave to Owens Ave. Chairman Garren asked if anyone was opposed — none,
neutral — none, in favor — land owners. No comment was made so Chairman Garren closed the
public portion of the hearing.
Member Lovinus asked Mr. Nordstrom to show on the map the property to be quitclaimed.
Member Taylor motioned to recommend to Council approval of the quitclaim deed with
abandonment of the specified parcel. Member Hobbs seconded the motion. Member Lovinus
abstained. Motion carried.
Meeting Adjourned 7:15 p.m.