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HomeMy Public PortalAboutMinutes_CCWorkMeeting_08202013CITY COUNCIL WORK MEETING AUGUST 20, 2013 - 6:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Rob Geray, Council Member Dan Gubler, Council Member Robyn Keyes, Public Works Director Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge, City Clerk Julie Hammond and Treasurer Amy Sullivan. ABSENT: None. VISITORS: Kathy McNamera, Terry McNamara, and Melanie Shirling. Budget Mayor Andersen stated that the City could increase the general fund by $12,000 due to property tax numbers, raising property tax revenue from $232,000 to $244,000. To balance this $500 would go towards Bonneville County Dispatch and the rest to miscellaneous expense changing the General Fund from $703,900 to $715,900. Mayor Andersen recommended taking the 3% that the City is legally allocated to take but nothing less than 1 % that we already preliminary approved in July. He cited the "Iona Rule". The City couldn't maintain itself when they didn't take the property tax increase. Council Member Gubler disagreed. Mayor Andersen stated that property taxes are the only income of a small city. Council President Case stated that Iona has a lot of people on a fixed income and we need to be judicious. Council Member Geray stated that property taxes went down but the State of Idaho reduced the homeowner's exemption. He considered a 2% increase but to let the citizens know that a 3% increase could have been taken. Council Member Gubler stated that there was no statute of limitations on the foregone amount. Director Prouse noted that property taxes are our only means of revenue and thought we should take the 3% because maintenance is the City's biggest expense. Council Member Gubler stated that if money was going to be taken it should be allocated to a certain item. Mayor Andersen thanked everyone for a good discussion and appreciated seeing both sides. Reports Planning & Zoning: Mayor Andersen stated that Melanie Shirling had been recommended by Planning & Zoning as a member. Council Member Keyes stated that Planning & Zoning Members were not clear on the property to be quitclaimed under the proposed Ordinance - Vacating a Portion of Denning Ave to the Owners of the Adjacent Land by Quitclaim Deed. Mayor Andersen asked Clerk Hammond to provide Planning & Zoning with copies of Council's Work Meeting Minutes to keep them in the loop. Clerk Hammond gave Attorney Storer's recommendation for the Ronald and Alice Olsen Variance. She stated that no action needed to be taken since a family member would be moving in but if someone other than a family member was going to move in then proceed with a variance. Terry McNamara stated that precedence had already been set under a conditional use permit for Dennis McArthur. Mayor Andersen replied that no precedence had been set and we look at each variance or conditional use permit on its own. Building Inspector Eldridge stated that the point of egress needs to be outside not in the garage. Public Works: Director Prouse reported that the seal coating was complete and there was a stockpile of chips if anyone needed them. He stated that the lead and copper water sampling was complete with no violations. He was still waiting for the other compliance samplings. Director Prouse stated that water usage was up 9,000 gallons compared to last July. He reported that the asphalt in Mountain Ridge Division #4 would be complete the first week in September. Director Prouse reported that the school crossing sign would be here before school starts. Building: Building Inspector Eldridge reported one new home in August. He also stated that digging has started in Green Valley Subdivision. Police: Chief Basaraba was still waiting for prices to come in on the cameras in the park. He stated that cameras were being pulled off of the house under surveillance in Iona due to inactivity. Chief Basaraba reported a vehicle drove across a yard and into a house. The vehicle had been stolen off of the Stone's Kia lot. He replaced all four tires on the police car because they had 24,000 miles with excessive wear on them. Chief Basaraba asked if he could purchase an AR15 with sight for approximately $1,000 so he could take his personal rifle home. Mayor Andersen stated to purchase it in this year's budget. Adjourned 6:55 p.m. City of Iona ORN From: Sent: To: Subject: brad andersen <iona_mayor@hotmail.com> Wednesday, September 11, 2013 7:44 PM Robyn Keyes RE: WORK MEETING MINUTES OF AUGUST 20,2013 Terry and Kathy said .... Mayor said, "that no precedence had been set and we look at each variance or conditional permit on its own. From: iona@cityofiona.org To: iona_mayor@hotmail.com Subject: WORK MEETING MINUTES OF AUGUST 20,2013 Date: Wed, 11 Sep 2013 10:02:09 -0600 Hi Brad, Please review the attached Work Meeting Minutes of August 20, 2013. Thanks, Julie /fta G bl iLec ia;( 7 / / /37 1 /ifal NOTICE OF PUBLIC HEARING PROPOSED BUDGET FOR FISCAL YEAR 2014 CITY OF IONA, IDAHO Notice is hereby given that the City Council of the City of Iona, Idaho will hold a public hearing for consideration of the proposed budget for the fiscal period October 1, 2013- September 30, 2014 pursuant to the provisions of Section 50-1002, IC., said hearing to be held at the Iona Community Center 3548 North Main Street, Iona, Idaho at 7:15 p.m., on August 20, 2013. At said hearing all interested persons may appear and show cause, if any they have, why said proposed budget should not be adopted. The proposed FY 13-14 budget is shown below as FY 14 proposed expenditures and revenues. Fund Name GENERAL WATER TOTAL Fund Name TOTAL GENERAL TAX LEVY INTERGOVERNMENTAL REV. FRANCHISES GRANTS CASH CARRYOVER GENERAL FUND (OTHER) WATER FUND RECREATION FUND TOTAL REVENUES PROPOSED EXPENDITURES FY 12 Actual Expenditures 530,519 219,821 750,340 FY 13 Budget Expenditures 618,250 371,000 989,250 PROPOSED REVENUES FY 12 FY 13 Actual Budget Revenues Revenues 222,264 226,000 167,586 171,000 34,396 40,000 3,000 3,000 0 80,000 52,544 73,250 265,071 371,000 26,599 25,000 771,460 989,250 FY 14 Proposed Expenditures 703,900 715,900 419,200 1,123,100 1,135,100 FY 14 Proposed Revenues 232,000 244,000 190,400 38,000 10,000 70,000 113,500 419,200 50,000 1,123,100 1,135,100 The proposed expenditures and revenue for fiscal year 2014 have been tentatively approved by the City Council and entered at length in the Journal of Proceedings. Dated this 16th day of July, 2013. Amy Sullivan, Treasurer Published: August 6th and 13th, 2013 F FY12 Budget FY12 Actuals FY13 Budget FY13 Actuals FY14 Proposed GENERAL REVENUE - To date: 7/16/13 Property Tax Revenue 212000.00 222263.86 226000.00 146248.75 232000. Beer & Dog Licenses 500.00 405.00 400.00 282.00 400. State Liquor Tax 36000.00 49611.00 47000.00 51396.00 60000. State Rev. Sharing 44000.00 56573.69 57000.00 58027.11 70000. State Hwy Users 52000.00 52498.49 53000.00 46528.48 60000.r Police Revenue 18000.00 8902.85 14000.00 7091.10 9000.1 Grants 5000.00 3000.00 3000.00 0 10000.1 Building Inspection Fees 12000.00 40052.40 16000.00 57714.30 45000.1 Cable TV Franchise 5000.00 4264.66 6000.00 4749.98 6000.1 Natural Gas Franchise 12000.00 9942.05 12000.00 7908.82 10000.i Power Franchise 17000.00 20188.91 22000.00 17271.52 22000.1 Interest 500.00 228.95 200.00 466.25 500.1 Building Rent 7000.00 8096.25 7400.00 8031.00 9000.1 Misc. Revenue 7000.00 3701.50 4000.00 8954.43 4000.1 Recreation Fees 20000.00 26598.70 25000.00 41471.00 50000.( Shelter Rental 250.00 60.00 250.00 1200.00 1000.( Equip. Rent 5000.00 0.00 5000.00 0.00 5000.( Equip. Reserves 40000.00 0.00 40000.00 0.00 40000.( Reserves 60000.00 80000.00 0.00 70000.( Total General Revenue 553250.00 506388.31 618250.00 457340.74 703900.( (Western Boys Fees -removed is the diff. of the 250.00) GENERAL EXPENSE Payroll 57000.00 12477.50 79000.00 81918.16 109000.0 Payroll Taxes 11000.00 8543.57 16000.00 9931.03 15000.( Retirement 12000.00 10987.79 20500.00 9432.17 12000.0 Health Insurance 34000.00 24850.44 50000.00 19615.78 30000.0 Office Supplies 8000.00 5814.96 8000.00 7339.16 9000.0 Publishing 1500.00 528.71 2000.00 745.84 1000.0 Legal & Audit Fees 12000.00 10300.00 16000.00 12550.00 20000.0 Engineering 15000.0 lunoaDe mau 00'00001$ 31-13' lenuew DIV waJ £0'60£09 lenuew DIV wail 6STTL sa;oN Travel 5000.00 1638.84 5000.00 4320.52 5000.00 Insurance Liability 9000.00 5568.00 12000.00 11945.00 12300.00 Electricity -Natural Gas 20000.00 13358.43 21000.00 14936.85 17000.00 Police Payroll 61000.00 55202.38 61500.00 45965.32 62000.00 Police Payroll Taxes 4923.71 6600.00 Police Retirement 7000.00 6894.44 7500.00 5488.91 7000.00 Police Health Ins. 12000.00 14652.03 15000.00 12680.35 15000.00 Police Training 8000.00 1020.00 3000.00 2091.06 3000.00 Police-Co./Dispatch 14500.00 26790.84 26030.00 25230.23 28000.00 Police General 18000.00 13110.19 18000.00 6658.19 13000.00 Maintenance 90000.00 46522.30 58000.00 47915.89 94000.00 Building Insp. 10000.00 13043.25 4000.00 14680.79 15000.00 Equipment Expense 5000.00 0.00 35000.00 913.78 5000.00 Civil Defense 970.00 995.00 1000.00 Misc. Expense 8000.00 10458.00 8000.00 5549.61 7000.00 Library 2000.00 0.00 2000.00 98.50 2000.00 Capital Improvements 73000.00 54031.18 69500.00 28392.78 90000.00 Land Acquisition 10000.00 0.00 10000.00 0.00 10000.00 Recreation Labor 8000.00 11061.53 9800.00 19524.68 27000.00 Payroll Taxes 1200.00 2235.72 4500.00 Recreation Supplies 7000.00 9417.97 8000.00 12253.50 16000.00 Recreation Equipment 2500.00 24.00 3250.00 2303.44 4500.00 Recreation Maint. 3000.00 860.00 3000.00 111.49 3000.00 Equipment Replacement 45000.00 0.00 45000.00 0.00 45000.00 Total Gen. 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SOWN PLANNING AND ZONING MEETING IONA COMMUNITY CENTER AUGUST 14, 2013 6:30 P.M. PRESENT: Chairman Dan Garren, Members - Roy Hobbs, Bette Lovinus, Mike Taylor and Clerk Julie Hammond. ABSENT: None. VISITORS: Melanie Shirling, Barbara Schreier, Eric Bodily, Linda Bodily, Alice Olsen, Ina Nordstrom, Gerald Nordstrom, and Ryan Reeves. The Pledge of Allegiance was led by Member Taylor. Chairman Garren recognized citizens from the floor. Chairman Garren asked Melanie Shirling to sit with P&Z Members on Council approval of her Planning & Zoning appointment. Minutes Approved: Member Lovinus motioned to approve the minutes. Member Hobbs seconded the motion. All were in favor, motion carried. Ronald and Alice Olsen Variance Public Hearing: Chairman Garren explained the public hearing process. He asked Ronald or Alice Olsen to explain the need for the variance to the public. Eric Bodily presented for Alice Olsen of 3180 Olsen. He stated that the Olsen's were seeking the variance to construct a kitchenette in the basement of the home in order for their grandson and wife to move in. Mr. Olsen is not in good health and since applying for the variance has suffered a stroke and is currently in a care center. He wanted to make sure his family was taken care of in his absence. Mr. Bodily stated that they were moving ahead with construction because a variance wasn't required for family members. He stated that they would like to continue with the variance because there might come a day when family members weren't available and they may need to rent to a family friend. Chairman Garren asked if the property was located in R1. Mr. Bodily stated that it was. Chairman Garren then asked if anyone was opposed — none, neutral — none, in favor — one. Barbara Schreier of 5130 Walker Ave stated she was in favor of the variance because she sees the need for Mrs. Olsen to have someone in the home but would recommend this be revisited when Mrs. Olsen is no longer in the home. Chairman Garren stated that this was not a permitted use in an R1 zone and it becomes a double occupancy issue. Member Taylor asked if the storage room that was being moved from the basement was going to be outside of the garage. Mr. Bodily stated that it was inside the garage. Member Lovinus indicated that she would approve as long as the property is in Mrs. Olsen's name. Member Hobbs motioned to recommend to Council approval of the Ronald and Alice Olsen Variance with the addition of a non -transferable clause based on the health of Mr. Olsen. Member Taylor seconded the motion. All were in favor, motion carried. Vacating a Portion of Denning Ave to the Owners of the Adjacent Land by Quitclaim Deed Public Hearing: Chairman Garren summarized the ordinance explaining that the City would quitclaim 15' of property on each side of Denning Ave to homeowners for the purpose of making the public right-of-way 70' instead of 100'. The City would also quitclaim an alley way on 50th East from Free Ave to Owens Ave. Chairman Garren asked if anyone was opposed — none, neutral — none, in favor — land owners. No comment was made so Chairman Garren closed the public portion of the hearing. Member Lovinus asked Mr. Nordstrom to show on the map the property to be quitclaimed. Member Taylor motioned to recommend to Council approval of the quitclaim deed with abandonment of the specified parcel. Member Hobbs seconded the motion. Member Lovinus abstained. Motion carried. Meeting Adjourned 7:15 p.m.