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HomeMy Public PortalAbout19910327 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-08 i I � REGULAR MEETING BOARD OF DIRECTORS MARCH 27, 1991 MINUTES I. ROLL CALL Vice President Robert McKibbin called the meeting to order at 7 : 36 P.M. Members Present: Robert McKibbin, Richard Bishop, Ginny Babbitt, and Teena Henshaw. Members Absent: Nonette Hanko and Katherine Duffy. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, John Escobar, and Joan Combs. II. APPROVAL OF MINUTES March 13, 1991 Motion: R. Bishop moved that the Board approve the minutes of March 13, 1991 . G. Babbitt seconded the motion. The motion passed 4 to 0. B. Crowder was not present for the vote. March 20, 1991 Motion: R. Bishop moved that the Board approve the minutes of March 20, 1991. G. Babbitt seconded the motion. The motion passed 5 to 0 . III . WRITTEN COMMUNICATIONS There were no written communications . IV. ORAL COMMUNICATIONS There were no oral communications. V. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus . Meeting 91-08 Page two VI. BOARD BUSINESS A. Adoption of the Action Plan for the Implementation of the Basic Policy of the Mid peninsula Regional ODen Space District for 1991-1992 Fiscal Year 38 dated March 19, 1991) Motion: T. Henshaw moved that the Board adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1991-1992 Fiscal Year. R. Bishop seconded the motion. The motion passed 5 to 0. B. Adoption of New Salary Ranges for Desij;[nated General Manager Appointees for 1991-1992 (Report R-91-36 dated March 22, 1991) H. Grench reviewed the recommended actions , noting that the key elements were approval of a five point (5.1%) across-the-board increase for all General Manager appointees in unrepresented District classifications, and the addition of a Vision Care Plan, with monthly premiums paid by the District. He said that the recommendations had been reviewed with non-represented staff. He noted that the 5. 1% increase essentially represented the cost of living increase, and said that no data had been available from the private sector. He said that staff was also recommending a 3% adjustment increase in the Receptionist-Typist salary range and eliminating the bottom five points and automatic Step B increase of the salary ranges. R. Bishop said that he favored the recommended actions. In response to a question from B. Crowder, J. Fiddes said that some agencies were still in the process of f negotiation and therefore, figures for salary range increases were not available. In response to a question from R. McKibbin, H. Grench said that a mid- year review of comparables was anticipated. J. Fiddes stated that she will be meeting with District planners and supervising rangers to review salary survey data. She noted that if any salary adjustments are necessary, staff will return to the Board with recommendations. Motion: R. Bishop moved that the Board approve a five point (5.1%) across-the-board increase for all General Manager appointees in unrepresented District classifications effective April 1, 1991; approve a three- point (3%) special adjustment increase in the Receptionist-Typist salary range; approve modifying the thirty point salary ranges for all unrepresented classifications by dropping Meeting 91-08 Page three the bottom five points of the ranges and eliminating the five-point Step B growth increase; convert the five point Step A growth increase to an automatic five point increase at six months upon successful completion of probation for employees hired at the beginning step of the salary range; direct the General Manager to make necessary special adjustments, effective April 1, 1991, for current employees with less than 18 months of service in their current position impacted by the elimination of the five-the Step B growth increase; direct staff to modify the District's Salary Pay Plan to reflect the approved range adjustments; and approve the addition of a Vision Care Plan, with monthly premiums fully paid by the District, as soon as necessary enrollment procedures can be completed. B. Crowder seconded the motion. The motion passed 5 to 0. C. Acceptance of Insurance Bid Premiums for 1991-1992 (R- 91-40 dated March 21, 1991 and R-91-43 dated March 27 , 1991) J. Fiddes stated that the basic property and automobile package represented a 6. 2% increase over the 1990-1991 premium. She reviewed the other premiums for the District' s insurance coverage. Motion: T. Henshaw moved that the Board accept the package (liability and property) , auto, umbrella liability, public entity difference- in-conditions , and fidelity bond insurance coverage bid totalling $152, 836 from Flinn, Gray & Herterich based on quotations from CIGNA, American Surplus , and Chubb for the period of April 1, 1991 through March 31 , 1992 . G. Babbitt seconded the motion. The motion passed 5 to 0. D. Adoption of Budget for Fiscal Year 1991-1992 (Report R- 91-36 dated March 22, 1991.) H. Grench noted that an updated report had been distributed, stating that tax collection fees were now being shown as a reduction of revenues rather than an expenditure, and that the revised report contained the Five Year Capital Equipment Schedule. Discussion centered on the feasibility of providing District vehicles rather than requiring staff members to use their private vehicles. Meeting 91-08 Page four II R. McKibbin presented the Budget Committee ' s report, stating that it contained a recommended expanded charge to the Budget Committee and a revision of the open Space Management budget policy. R. McKibbin said that the 1991-1992 budget does not reflect changes in staffing or programs that might occur as a result of discussion of the Strategic Plan for the nineties , and that there would probably be mid- year changes to the budget as a result of that discussion. He noted that funding will be tighter this fiscal year due to projected acquisitions . R. McKibbin said that the committee felt that the new format for the Open Space Management budget process gives a clearer picture of anticipated growth in salaries and benefits , services and supplies, fixed assets, and capital improvement projects . He said that the committee was recommending that any unspent funds in the first three categories could be used in one of the other categories without requiring Board approval . He said that the committee recommended revisiting the Open Space Management Guidelines after adoption of the Strategic Plan for the nineties, if the Board felt that was necessary. R. McKibbin said that the committee recommended asking next year ' s Budget Committee to initiate a two-year budget process. Discussion centered on the advisability of adopting a two-year budget process . H. Grench said that this process would require some adjustments , but was probably worth trying. T. Henshaw and R. Bishop stated their support of testing the concept of a two year budget. T. Henshaw suggested that the full Board consider the issue of the Open Space Management Budget Guidelines at an appropriate time, prior to work on next year's budget. Motion: T. Henshaw moved that the Board adopt Resolution 91-13, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 1991-1992. B. Crowder seconded the motion. The motion passed 5 to 0. Motion: G. Babbitt moved that the Board adopt the duties and responsibilities portion of the committee report. T. Henshaw seconded the motion. The motion passed 5 to 0 . Motion: G. Babbitt moved that the Board adopt the revised Open Space Management Budget Meeting 91-08 Page five Policies. T. Henshaw seconded the motion. The motion passed 5 to 0. Motion: T. Henshaw moved that the Board review the Open Space Management Budget Guidelines prior to formulation of next year's budget. G. Babbitt seconded the motion. The motion passed 5 to 0. E. Annual Claims List for 1991-1992 (Report R-91-37 dated - March 21, 1991 Motion: B. Crowder moved that the Board approve the annual claims list, including debt service payments, for the 1991-1992 fiscal year. T. Henshaw seconded the motion. The motion passed 5 to 0. F. Authorization for Reimbursement of Director Expenses for California Park and Recreation Society Legislative Conference (Report R-91-35 dated March 14 , 1991) Motion: R. Bishop moved that the Board authorize reimbursement of expenses for Director Henshaw (and another Director if requested) to attend the California Park and Recreation Society Legislative Conference. G. Babbitt seconded the motion. The motion passed 5 to 0. VII. INFORMATIONAL REPORTS H. Grench stated that the directors had been invited to a reception April 5 given for the Board of Directors of Open Space America at Lake Merritt in Oakland. All directors present expressed interest in attending. H. Grench said that he was a member of the Advisory Committee for the Planning and Conservation League ' s 21st Century Study, and said that copies of the report were available for Board review. H. Grench said that he was a member of Supervisor Dianne McKenna Local Government Finance Task Force, and that special districts in the county will be the focus of an upcoming meeting. H. Grench reported that he had attended an Association of Bay Area Governments (ABAG) meeting on solving local fiscal crises. H. Grench distributed copies of the summary of the meeting of the Public Open Space Council , composed of members of the 1990 International Open Space Conference Advisory Committee. Meeting 91-08 Page six C. Britton reported that Peninsula Open Space Trust had issued a personal invitation to the directors for a tour of the Phleger property. After discussion, the Board named April 27 and June 1 or June 2 as possible dates for the tour. D. Hansen reported that Chris Sanger, caretaker at Mt. Umunhum, would not be moving as previously reported. D. Hansen said no significant problems had occurred on the preserves because of the recent storms. D. Hansen reported on the bobcat issue at Deer Hollow Farm, and said that trapping would be used only as a last resort. D. Hansen reported that the Master Plan would be printed in three to six months. J. Escobar reported an equestrian accident at Sierra Azul Open Space Preserve, Kennedy Road Area. VIII. CLAIMS Motion: T. Henshaw moved that the Board approve the Revised Claims 91-06. G. Babbitt seconded the motion. The motion passed 5 to 0. IX. CLOSED SESSION The Board recessed to Closed Session to discuss labor negotiation matters at 8: 47 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 9: 30 P.M. Joan Combs Secretary i CORRECTIONS TO MINUTES OF MARCH 27, 1991 III. APPROVAL OF MINUTES_ March 27 , 1991 N. Hanko stated that the minutes should be amended to read that B. Crowder was present and arrived at 7 : 40 p.m. Motion: R. Bishop moved that the Board approve the minutes of March 27 , 1991 as amended. B. Crowder seconded the motion. The motion passed 7 to 0. I