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Home My Public Portal AboutPKT-CC-2015-09-22Moab City Council September 22, 2015 Pre -Council Workshop/Presentation **6:00 PM** REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CITY CENTER (217 East Center Street) CHAMBERS Agenda Agenda City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org Moab City Council Regular Council Meeting City Council Chambers Tuesday, September 22, 2015 at 6:00 p.m. ..........................................•••••••••••••••••••••••••••• 6:00 p.m. WORKSHOP — Bed and Breabfast Discussion 6:30 p.m. PRE COUNCIL WORKSHOP 7:00 p.m. CALL TO ORDER AND PLEDGE OF ALLEGIANCE SECTION 1: APPROVAL OF MINUTES 1-1 August 18, 2015 SECTION 2: CITIZENS TO BE HEARD SECTION 3: PRESENTATIONS 3-1 Waste Water Treatment Plant Update SECTION 4: PROCLAMATIONS SECTION 5: PUBLIC HEARING (Approximately 7:15 PM) 5-1 Proposed Resolution # 28-2015 — A Resolution Amending the Fiscal Year 2015-2016 Budget SECTION 6: SPECIAL EVENTS/VENDORS/BEER LICENSES 6-1 Moab Folk Festival/Moab Folk Camp at the Center Street Ball Field, Moab Arts and Recreation Center and 3 Dogs and Moose 171 West Center Street on November 7 and 8, 2015 6-1.1 Approval of a Special Business Event License for Moab Folk Festival 6-1.2 Approval of the Special Use of the Center Street Ball Field for Moab Folk Festival 6-1.3 Approval of a Class IV Special Event Beer License for Moab Folk Festival 6-1.4 Approval of a Park Alcohol Permit for Melissa Schmaedick 6-1.5 Granting of Local Consent of a Single Event Alcohol Permit for Friends of the Moab Folk Festival Agenda 6-2 Moab Ho Down Mountain Bike Festival at the Moab City BMX Park, Skate Park and Swanny City Park on October 22 to 25, 2015 6-2.1 Approval of a Special Event License for the Moab Ho Down Mountain Bike Festival 6-2.2 Approval of Special Use of Swanny City Park and the BMX Park for Tracy Reed and Wendy Palmer for the Moab Ho Down Mountain Bike Festival 6-3 Approval of a Special Business Event License for the Moab Charter School to Conduct the Halloween Fun Run 5k and Kids K on October 31, 2015 on the Moab Millcreek Path Way 6-4 Approval of a Class I Retail Beer License for Anthony J. Basso, d.b.a. Moab Red Rock Tavern, Located at 44 W. 200 No. 6-5 Granting of Local Consent for an On -premise Tavern Beer License SECTION 7: NEW BUSINESS 7-1 Approval of Task Order #380.04.100 with Hansen, Allen, and Luce, Inc. approving the Scope of Work for a Storm Water Master Plan in an Amount Not to Exceed $75,000 7-2 Approval of the Safe Route to Schools Grant Application 7-3 Approval of a Grant Application with the Utah Division of Parks and Recreation Non - motorized Trail Matching Fund Program 7-4 Approval of Proposed Resolution # 28-2015 — A Resolution Amending the Fiscal Year 2015-2016 Budget 7-5 Approval of a Letter of Support Regarding the Bureau of Land Management's (BLM) Moab Master Leasing Plan 7-6 Discussion Regarding the Sanitary Sewer Management Plan SECTION 8: MAYOR AND COUNCIL REPORTS SECTION 9: READING OF CORRESPONDENCE SECTION 10: ADMINISTRATIVE REPORTS SECTION 11: REPORT ON CITY/COUNTY COOPERATION SECTION 12: APPROVAL OF BILLS AGAINST THE CITY OF MOAB SECTION 13: EXECUTIVE SESSION 13-1 An Executive Session to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual SECTION 7: NEW BUSINESS (continued) 7-7 Ratification of the Moab City Organizational Chart 7-8 Granting of Authority for Personnel Officer to Modify Job Descriptions for Council Approved Positions within the City SECTION 14: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org Agenda MOAB CITY COUNCIL MEETING SEPTEMBER 8, 2015 AGENDA ITEM #: Click here to enter text. PL-15-051 Title: Discussion of Draft Ordinance # 2015-08 Amending Conditional Uses and Specifically Bed and Breakfasts as found in MMC Chapters 17.09.530 and 17.09.531 as Referred to Council by the Planning Commission Staff Presenter(s): Jeff Reinhart, City Planner Department: Planning and Zoning Background/Summary: The attached draft ordinance is based on discussions with Council, comments submitted by two council members, remarks from the public, and discussions at planning commission meetings. Additional updates to the text and the review process were determined by planning staff and the city attorney during the legal review. The intent of the ordinance is to 1) bring the text into line with Utah statutes, and 2) tighten the requirements for bed and breakfasts so that conflicts with residential uses are lessened by allowing B&Bs in more appropriate locations in the city. It will bring the code into compliance with the language of state code that requires an applicant to meet "reasonable" conditions for conditional uses. The changes to the criteria include: 1. Prohibit siting bed and breakfasts in inappropriate areas where there are physical restrictions such as narrow lots, cul-de-sacs, and dead end streets. 2. Limiting the number of rooms to five. 3. Locating the use in an existing structure that is a minimum of 2,000 square feet in size. 4. Prohibiting the construction of a new structure specifically for the use and requiring a two- year time period before the owner can apply for a bed and breakfast. 5. Limiting the construction of an addition specifically for the use to 20% of an existing structure. 6. Providing a minimum separation of 300 feet between bed and breakfasts. 7. Reducing the number of public hearings to one before the Council. The reference to the "bed and breakfast home occupation form" has been removed as it is redundant to the business license and Conditional Use Permit applications. Changes to the process are proposed and include a "public review meeting" rather than a public hearing before the planning commission with a written recommendation to council presented in the form of a resolution. The public hearing before council, as the land use authority and the elected body, remains the same. Also, the time for an appeal of a decision by City Council to the Appeal Authority has been extended from ten (10) days to thirty (30) days to be in line with other appeals in the code. Additional required submittal information has been added to the general requirements for conditional uses as well. Agenda I of 2 Moab City Council Ordinance #20I5-05 Bed and Breakfast Discussion September ID, 20I5 Duplicated and antiquated language has been removed and new sections on enforcement and penalties and a requirement to record the conditional use permit have been added. The recordation of the permit with Grand County is in line with Utah statute. A conditional use runs with the property not the owner and references to a new permit being required with changes in ownership are not legal and have been removed. Recording of the permit will provide the conditions of approval to potential buyers of real estate with an approved CUP. p:\planning department \20I5\correspondence\p1-15-51 cc h8h discuss.docx Agenda DRAFT ORDINANCE #2015-08 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE, SECTIONS 17.09.530 B AND 17.09.531(9) BY AMENDING THE GENERAL PROCESSING PROVISIONS AND CONDITIONS APPLICABLE TO APPROVAL OF BED AND BREAKFASTS AS A CONDITIONAL USE WHEREAS, the City Council ("Council") adopted the Moab Municipal Code ("Code") and especially Chapter 17.00.00, also known as "The Zoning Ordinance of Moab City, Utah" in an effort to encourage and facilitate orderly growth and development in the City of Moab ("City") as well as to promote a more attractive and wholesome environment; and WHEREAS, from time to time the City undertakes a review of its Code and the changes in this ordinance are intended to clarify procedures and standards applicable to conditional use permits; and WHEREAS, the City of Moab Planning Commission ("Commission") in a duly advertised public hearing held on 2015, to hear testimony and determine the merits of the changes to the Code; and WHEREAS, the Commission found that the proposed changes would benefit Planning Staff in the day to day administration of the Code and be more easily understood by the general public; and WHEREAS the Commission unanimously voted to recommend to Council that adoption of the new language was in the best interests of the citizens of Moab; and, WHEREAS, Council reviewed Ordinance #2015-08 in a regularly scheduled public meeting held on , 2015, to hear and decide the merits of the proposed change to Chapter 17.09, Definitions, of the Moab Municipal Code; and, WHEREAS, Council found that the amendments to the code are in the best interests of the City. NOW, THEREFORE, the Moab City Council hereby adopts Ordinance #201054-308 and repeals the following Chapters in the Moab Municipal Code and holds them in reserve: AND, FURTHERMORE, Council adopts the following table and text as an amendment to the language found in Chapter 17.09.530, Conditional Use Permits. Agenda DRAFT 17.09.530 Conditional use permits. B. Conditional Use Matrix. CONDITIONAL USES R- 1 R- 2 R- 3 R- 4 RA- 1 A- 2 C- 1 C- 2 C- 3 C- 4 C- 5 SARMH/RV FC 1 RC I B&B /rooming or boarding house (9) C C C P P P In this matrix "C" denotes zones in which a conditional use permit is required, and "P" denotes zones in which the particular use is permitted without a conditional use permit, but subject to the Commercial Site Plan requirements contained in Section 17.09.660, et seq.: A blank space denotes that the use is not permitted in that zoning district. C. Pre -application Conference. Prior to the filing of a conditional use permit application, the applicant shall meet with the planning department to become acquainted with the requirements of the city. At such meeting, the application contents, referral agencies, review procedures, use and area standards, and the general character of the development may be discussed. At the pre - application conference, the applicant may be represented by a land planner, engineer, architect, or surveyor. D. Submittal Requirements and Applicant Responsibilities. At least thirty days prior to the review meeting held by the Planning Commission, the applicant shall file a complete application that shall include a title certificate from a licensed title company or attorney listing the name of the property owner(s) and all liens, easements and judgments of record affecting the subject property. The application provided by the planning department shall also be accompanied by or show the following information: 1. The street address and legal description of the property affected; 2. A site plan and project narrative describing the location, function, and use in detail. At minimum, the site plan shall be a scaled drawing prepared by a surveyor, architect, or engineer showing: lot boundaries; streets, parking, easements, and points of access; sidewalks and pedestrian access; principal buildings, accessory structures, architectural elements, lighting, and signage; landscaping, fencing, and screening elements; utility components, including culinary water, sewer, electric, gas, and storm -water facilities; other elements as described for specific uses in this Chapter; and any other components deemed reasonably necessary by the City to adequately evaluate the proposed use. MulitipleMultiple drawings may be submitted to comprise the site plan, if necessary to adequately depict all project elements; Any and all plans, information, operating data and expert evaluation necessary to clearly explain the location, function and characteristics of any building or use proposed; 3. A filing fee to cover the cost of review in accordance with the fee schedule adopted by resolution of the City Council; Agenda DRAFT 4, 4. Each applicant shall provide Pre -addressed and stamped envelopes for all property owners whose property is located within one hundred (100) feet of the external boundaries of the property that is the subject of the application; and proof of delivery of written notice to all property owners adjacent to the property where the business is to be located. Adjacent properties shall be defined as all properties whose external boundaries are located within one hundred feet of the external boundary of the lot on which the business is to be located; and 5. If the applicant is not the owner of the real property upon building or lot on which the request for a conditional use is home occupation is to be located, a signed and notarized letter from the property owner agreeing to the proposed conditional use is required.authorizing the submittal of the conditional use permit application. E. Planning Commission Review Criteria and Processing. In reviewing a conditional use, the Planning Commission shall utilize the criteria listed in subsection G, below. 1. Review at public meeting. The Planning Commission shall review all applications for a conditional use permit during a regularly scheduled meeting prior to making its recommendation to the City Council. The criteria listed in subsection G, below, shall be used to evaluate the proposal. 2. The Planning Commission shall convey its recommendation and express its findings to City Council by resolution. F. City Council Processing and Review Criteria. In reviewing a conditional use application, the City Council shall utilize the process and criteria listed below. 1. Public Hearing Required. The City Council shall hold a public hearing on any application for a conditional use permit prior to taking any final action on the application. City staff, the applicant, and interested members of the public may present evidence and testimony to the Council at the public hearing. 2. Notification Requirements. The City Recorder shall cause notice of the public hearing of the City Council to be given bra) publication in a newspaper of general circulation in the City of Moab; and b) mailing to those adjacent property owners identified in subsection D(4), above. The Such published and mailed notice shall state the date, time, and place of such hearing and the nature of the subject to be considered and the hearing_ date, Notice shall be mailed and published which shall be at least fifteen (15) days prior to the date of the public hearing.publication. The applicant shall also be provided with written notice of the date, time, and place of the public hearing not less than fifteen (15) days prior to the hearing. 3. 3. In addition to all other notices, not less than fifteen (15) days prior to the public hearing the applicant shall post a sign in a prominent location on the subject property notifying the public of the nature of the conditional use permit application, and of the —date, time, and location of the public hearing_ not less than fifteen (15) days prior to the hearing. Agenda DRAFT G. Conditions of Approval. The Planning Commission and the City Council shall apply the following criteria in reviewing conditional use permit requests. Failure to meet one or more of the applicable criteria may be cause for denial. The applicant shall have the burden of demonstrating that the criteria have reasonably been met: 1. The proposed conditional use and accessory uses are compatible with adjacent existing uses and other allowed uses in the zoning district. Such compatibility shall be expressed in terms of appearance, architectural scale and features, site design and scope, and landscaping, as well as the control of adverse impacts including noise, vibration, smoke, fumes, gas, dust, odor, lighting, glare, traffic or circulation, parking issues, or other undesirable or hazardous conditions. 2. The proposed conditional use incorporates design features sufficient to protect adjacent uses from use -related impacts, including but not limited to those associated with: service areas, pedestrian and vehicular circulation, emergency access, lighting and signage,—access ways to and from the site, buffering, fencing, and site building placement. 3. The proposed conditional use is not detrimental to the public, health, safety and welfare through effective management or prohibition of outdoor storage, a required sewer connection, and proper disposal of waste. 4. Adequate public services such as streets, off-street parking, pedestrian facilities, culinary water, sewer, gas, electricity, police, fire, and EMS protection must be available without the reduction of services to other existing uses. 5. The proposed conditional use conforms to all regulations of this Code including, but not limited to those pertaining to, hours of operation, parking, signs, street access, and all other applicable regulations. 6. The proposed conditional use is consistent with the city of Moab general plan, as amended from time to time. 7. The applicant must demonstrate that site impacts within the property as well as adjoining properties have been fully mitigated appropriate to the topography and characteristics of the site. The review of impacts shall include, at a minimum, slope retention, stormwater management, geologic hazards, and impacts to riparian or hillside areas. 8. A determination that the applicant has not met one or more of the applicable criteria shall be sufficient to deny an application. 9. The Planning Commission may recommend and/or the City Council may adopt, permit terms and conditions which mitigate the effects of a particular application, Agenda DRAFT 1 including but not limited to: hours of operation; vehicle limitations; screening and buffering; area and size restrictions, and the like. H. Records. A file containing all documents relevant to the application and disposition of such conditional use permits shall be maintained by the Moab Planning Department. I. Assignment; Recording. Unless otherwise specified at the time of approval, a conditional use permit shall be for an indefinite duration, running until such time as the permit is revoked or modified, or until the use is terminated. A conditional use permit is transferrable, provided that the transferee executes and delivers to the City a transfer form agreeing to be bound by all permit terms and conditions. Conditional use permits shall describe the real property to which they apply and shall be recorded in the Grand County land records. B. Maximum Density. The maximum density allowed by a conditional use permit shall be no greater than that permitted in the underlying zoning district. JK. Utilization of Permit. Action authorized by approval of a conditional use permit must commence within one (1) year of the date the permit is issued. If the permit holder has not commenced action under the permit within this time, the permit shall expire and the holder must apply for a new permit. The Planning Commission may grant a one-time one hundred eighty (180) day extension for good cause shown. In order to obtain an extension, the permit holder must apply for the extension in writing before the expiration of the original permit. The application must be submitted to the zoning administrator with a description of the cause for requesting the extension. KL. Enforcement. The zoning administrator shall be authorized to enter and periodically inspect all permitted premises for compliance with this Chapter, applicable Conditional Use Permit terms, and all other ordinances (including building, fire, and health codes). 1. Prior to instituting any enforcement action (including permit revocation) for violations of this Chapter or the terms of any Conditional Use Permit, the zoning administrator shall deliver written notice of the violation to the permit holder. The permit holder shall have a period of not less than thirty (30) days in which to abate or correct the violation, which period may be extended by the Planning Commission upon a showing of good cause. 2. Any violation not corrected within the abatement period may, at the option of the City, be subject to administrative, civil, and/or criminal enforcement. The city may commence a civil action to enjoin or abate any violation of this section. In any civil enforcement action, the City shall be entitled to obtain injunctive relief upon a showing of violation(s) of this Chapter or the terms of the Conditional Use Permit. The court may also assess civil penalties of a sum not to exceed one thousand dollars per violation. In addition to any other relief, the City shall be entitled to recover its reasonable attorney fees and court costs in any action in which a violation of this Chapter is established. Agenda DRAFT 1 3. Alternatively, violations of this Chapter are punishable as a Class B misdemeanor, as defined by Utah statute. 4. In addition to all other remedies, any Conditional Use Permit holder who refuses or fails to abate any violation of the this Chapter or the Conditional Use Permit may be subject to a conditional use permit revocation, as provided by Subsection L, below. 5. Persons engaging in a use which is subject to this Chapter without having obtained a conditional use permit, operating in violation of the terms of a Conditional Use Permit, or operating in violation of Chapter 5.04 (pertaining to business licensing), are subject to all remedies and penalties specified in this Chapter. 6. Any permit approval granted, in whole or in part, as a result of false, inaccurate or misleading information supplied by the applicant or its agent shall confer no vested right upon the applicant, and may be subject to revocation following delivery of written notice to the applicant explaining the basis for the action. Any aggrieved party may appeal such revocation to the City Council by delivering notice of appeal within thirty (30) days of the notice of revocation. LM. Permit Revocation. 1. The City Council may revoke the conditional use permit of any person upon a finding that the holder of the permit has failed to comply with the permit, this Chapter, or any other ordinances of the City. A decision to revoke a conditional use permit shall only be made following a hearing before the City Council. The permit holder shall be provided written notice of the date and time of the hearing, which shall be given not less than fifteen (15) days prior to the hearing. 2. At the permit revocation hearing the permit holder shall be entitled to appear, be represented by counsel, and present evidence in support of its position. City staff shall present evidence in support of the proposed revocation. The hearing before the City Council shall be conducted on the record, and a record of all exhibits and evidence offered shall be kept by the City. 3. The Council shall reach a decision based on the vote of the majority. The Council may revoke the permit, maintain the permit, or impose new conditions on the permit, as warranted by the evidence. The Council's decision shall be issued in writing and mailed to the permit holder. MN. Appeals. Agenda DRAFT 1. Any person, adversely affected by the final decision of the City Council or any other official acting pursuant to this Chapter may appeal that decision to the Grand County District Court. 2. A judicial action seeking review of a decision by the City Council or any other official must be filed no later than thirty (30) days from the date of the final decision that is the subject of the action or legal claim. Any action commenced beyond that time shall be subject to summary dismissal. 3. Review of any conditional use permit decision shall be based upon the record of proceedings before the City Council. Upon the commencement of a judicial appeal challenging any decision under this Chapter, the city shall transmit to the district court true and correct copies of all submittals, testimony, orders, and file documents comprising the record pertaining to the application, including any transcript or tape recordings of proceedings. (Ord. 12-09 (part), 2012; Ord. 12-05 (part), 2012; Ord. 11-09 (part), 2011; Ord. 11-01 (part), 2011; Ord. 10-13 (part), 2010; Ord. 10-06 (part), 2010; Ord. 08-05 (part), 2008) 4. The appellant has the burden of proof in any judicial action or appeal. The District Court shall not set aside the decision or action of the City unless same was arbitrary, capricious, or illegal. 17.09.531 Conditions for approval of specific conditional uses. (9) Bed and Breakfast, Rooming or Boarding House. A. All such uses shall comply with the following conditions and application requirements: 1. Bed and breakfast facilities, may be allowed as a conditional use in the zoning districts designated in Section 17.09.530(B) where the applicant can show evidence of reasonable compliance with outlined standards, and where there is minimal impact on adjacent residential properties and neighborhoods. No person shall operate a bed and breakfast unless the person holds a valid conditional use permit (if required in the applicable zoning district) and a business license. For purposes of obtaining a conditional use permit, rooming and/or boarding houses shall abide by the same regulations as a bed and breakfast facility. 2. A letter of application sworn before a notary public shall be provided by the owner(s) stating that such owner will occupy the bed and breakfast facility. duration, running until such time as the permit is revoked or modified, or until the use is terminated by the permit holder. A conditional use permit is transferrable, Agenda DRAFT provided that the transferee executes and delivers to the City a transfer form to all, not just B & B permits? The applicant must provide plot plans and building or floor plans one -quarter inch to the foot showing all design feautures of the bed and breakfast facility, parking, and landscaping. The applicant must show that the facility meets minimum performance standards for off street parking and landscaping as specified in Section 17.70.080(B). (is this different from one space per room, as set forth below?) B. Use Requirements. 1. The bed and breakfast facility shall not unduly increase local traffic in the immediate neighborhood. In no case shall a bed and breakfast be located on a cul- de-sac, dead end street, or a zoning lot with a street frontage of less than fifty (50) feet. 2. There shall be a minimum perimeter separation of three hundred (300) feet between the property lines of any two bed and breakfast facilities. 3. Construction and alterations of bed and breakfast facilities shall not substantially alter the residential character of residential zones and of the dwelling. 4. A new structure subject to this Chapter shall not be constructed solely for use as a bed and breakfast. An owner of a newly constructed structure subject to this Chapter shall not be eligible to obtain a bed and breakfast conditional use permit for a period of two (2) years from the date of issuance of an initial Certificate of Occupancy. 5. Bed and breakfast facilities shall be located in a structure that is a minimum of two thousand (2,000) square feet in size. Additions to an existing structure for a bed and breakfast use shall not exceed twenty (20) percent of the total area of the existing structure. 6. All bed and breakfast facilities must provide not less than one off-street parking space per rental bedroom and one off-street space for owner parking. 7. A maximum stay shall not exceed thirty (30) days, and meals shall be served only to guests of the facility. 8. All bed and breakfast facilities shall have a parcel to finished structure ratio that does not exceed five to one (i.e. no structure in excess of twenty percent (20%) of the total parcel area). Agenda DRAFT 9. No bed and breakfast facility shall rent for compensation more than five rooms, except that suites that do not use a public corridor or passageway between suite bedroom areas shall be counted as one room. 10. No bed and breakfast facility shall allow more than two adults in any rental room unless the bedroom square footage is larger than three hundred square feet and does really needed? 44,10. Signs are limited to one non -flashing sign not larger in area than four (4) square feet. If lighted, the light shall be diffused or shielded. 12.11. All bed and breakfast facilities shall pay water and sewer rates according to the rate formulas contained in Sections 13.24.010 and 13.24.020 4-3,12. All bed and breakfast facilities must collect and pay an applicable transient room tax, sales tax,. and city gross business license fees. 413. The bed and breakfast facility shall conform to fire, building,. and health codes and be licensed in conformance with all other City ordinances. Effective Immediately Upon Passage. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on , 2015. SIGNED: David L. Sakrison, Mayor ATTEST: Rachel Stenta, Recorder Agenda DRAFT p:Aplanning department \2015\ordinances\#2015-08 b&b.docx Agenda DRAFT ORDINANCE #2015-08 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE, SECTIONS 17.09.530 B AND 17.09.531(9) BY AMENDING THE GENERAL PROCESSING PROVISIONS AND CONDITIONS APPLICABLE TO APPROVAL OF BED AND BREAKFASTS AS A CONDITIONAL USE WHEREAS, the City Council ("Council") adopted the Moab Municipal Code ("Code") and especially Chapter 17.00.00, also known as "The Zoning Ordinance of Moab City, Utah" in an effort to encourage and facilitate orderly growth and development in the City of Moab ("City") as well as to promote a more attractive and wholesome environment; and WHEREAS, from time to time the City undertakes a review of its Code and the changes in this ordinance are intended to clarify procedures and standards applicable to conditional use permits; and WHEREAS, the City of Moab Planning Commission ("Commission") in a duly advertised public hearing held on 2015, to hear testimony and determine the merits of the changes to the Code; and WHEREAS, the Commission found that the proposed changes would benefit Planning Staff in the day to day administration of the Code and be more easily understood by the general public; and WHEREAS the Commission unanimously voted to recommend to Council that adoption of the new language was in the best interests of the citizens of Moab; and, WHEREAS, Council reviewed Ordinance #2015-08 in a regularly scheduled public meeting held on , 2015, to hear and decide the merits of the proposed change to Chapter 17.09, Definitions, of the Moab Municipal Code; and, WHEREAS, Council found that the amendments to the code are in the best interests of the City. NOW, THEREFORE, the Moab City Council hereby adopts Ordinance #2015-08 and repeals the following Chapters in the Moab Municipal Code and holds them in reserve: AND, FURTHERMORE, Council adopts the following table and text as an amendment to the language found in Chapter 17.09.530, Conditional Use Permits. Agenda DRAFT 17.09.530 Conditional use permits. B. Conditional Use Matrix. CONDITIONAL USES R- 1 R- 2 R- 3 R- 4 RA- 1 A- 2 C- 1 C- 2 C- 3 C- 4 C- 5 SARMH/RV FC 1 RC I B&B /rooming or boarding house (9) C C C P P P In this matrix "C" denotes zones in which a conditional use permit is required, and "P" denotes zones in which the particular use is permitted without a conditional use permit, but subject to the Commercial Site Plan requirements contained in Section 17.09.660, et seq. A blank space denotes that the use is not permitted in that zoning district. C. Pre -application Conference. Prior to the filing of a conditional use permit application, the applicant shall meet with the planning department to become acquainted with the requirements of the city. At such meeting, the application contents, referral agencies, review procedures, use and area standards, and the general character of the development may be discussed. At the pre - application conference, the applicant may be represented by a land planner, engineer, architect, or surveyor. D. Submittal Requirements and Applicant Responsibilities. At least thirty days prior to the review meeting held by the Planning Commission, the applicant shall file a complete application that shall include a title certificate from a licensed title company or attorney listing the name of the property owner(s) and all liens, easements and judgments of record affecting the subject property. The application provided by the planning department shall also be accompanied by or show the following information: 1. The street address and legal description of the property affected; 2. A site plan and project narrative describing the location, function, and use in detail. At minimum, the site plan shall be a scaled drawing prepared by a surveyor, architect, or engineer showing: lot boundaries; streets, parking, easements, and points of access; sidewalks and pedestrian access; principal buildings, accessory structures, architectural elements, lighting, and signage; landscaping, fencing, and screening elements; utility components, including culinary water, sewer, electric, gas, and storm -water facilities; other elements as described for specific uses in this Chapter; and any other components deemed reasonably necessary by the City to adequately evaluate the proposed use. Multiple drawings may be submitted to comprise the site plan, if necessary to adequately depict all project elements; 3. A filing fee to cover the cost of review in accordance with the fee schedule adopted by resolution of the City Council; Agenda DRAFT 4. Pre -addressed and stamped envelopes for all property owners whose property is located within one hundred (100) feet of the external boundaries of the property that is the subject of the application; and 5. If the applicant is not the owner of the real property upon which the conditional use is to be located, a signed and notarized letter from the property owner authorizing the submittal of the conditional use permit application. E. Planning Commission Review Criteria and Processing. In reviewing a conditional use, the Planning Commission shall utilize the criteria listed in subsection G, below. 1. Review at public meeting. The Planning Commission shall review all applications for a conditional use permit during a regularly scheduled meeting prior to making its recommendation to the City Council. The criteria listed in subsection G, below, shall be used to evaluate the proposal. 2. The Planning Commission shall convey its recommendation and express its findings to City Council by resolution. F. City Council Processing and Review Criteria. In reviewing a conditional use application, the City Council shall utilize the process and criteria listed below. 1. Public Hearing Required. The City Council shall hold a public hearing on any application for a conditional use permit prior to taking any final action on the application. City staff, the applicant, and interested members of the public may present evidence and testimony to the Council at the public hearing. 2. Notification Requirements. The City Recorder shall cause notice of the public hearing of the City Council to be given by: a) publication in a newspaper of general circulation in the City of Moab; and b) mailing to those adjacent property owners identified in subsection D(4), above. The published and mailed notice shall state the date, time, and place of such hearing and the nature of the subject to be considered and the hearing. Notice shall be mailed and published at least fifteen (15) days prior to the date of the public hearing. The applicant shall also be provided with written notice of the date, time, and place of the public hearing not less than fifteen (15) days prior to the hearing. 3. In addition to all other notices, not less than fifteen (15) days prior to the public hearing the applicant shall post a sign in a prominent location on the subject property notifying the public of the nature of the conditional use permit application, and of the date, time, and location of the public hearing. G. Conditions of Approval. The Planning Commission and the City Council shall apply the following criteria in reviewing conditional use permit requests. Failure to meet one or more of the applicable criteria may be cause for denial. The applicant shall have the burden of demonstrating that the criteria have reasonably been met: Agenda DRAFT 1. The proposed conditional use and accessory uses are compatible with adjacent existing uses and other allowed uses in the zoning district. Such compatibility shall be expressed in terms of appearance, architectural scale and features, site design and scope, and landscaping, as well as the control of adverse impacts including noise, vibration, smoke, fumes, gas, dust, odor, lighting, glare, traffic or circulation, parking issues, or other undesirable or hazardous conditions. 2. The proposed conditional use incorporates design features sufficient to protect adjacent uses from use -related impacts, including but not limited to those associated with: service areas, pedestrian and vehicular circulation, emergency access, lighting and signage, access ways to and from the site, buffering, fencing, and building placement. 3. The proposed conditional use is not detrimental to the public, health, safety and welfare through effective management or prohibition of outdoor storage, a required sewer connection, and proper disposal of waste. 4. Adequate public services such as streets, off-street parking, pedestrian facilities, culinary water, sewer, gas, electricity, police, fire, and EMS protection must be available without the reduction of services to other existing uses. 5. The proposed conditional use conforms to all regulations of this Code including, but not limited to those pertaining to, hours of operation, parking, signs, street access, and all other applicable regulations. 6. The proposed conditional use is consistent with the city of Moab general plan, as amended from time to time. 7. The applicant must demonstrate that site impacts within the property as well as adjoining properties have been fully mitigated appropriate to the topography and characteristics of the site. The review of impacts shall include, at a minimum, slope retention, stormwater management, geologic hazards, and impacts to riparian or hillside areas. 8. A determination that the applicant has not met one or more of the applicable criteria shall be sufficient to deny an application. 9. The Planning Commission may recommend and/or the City Council may adopt, permit terms and conditions which mitigate the effects of a particular application, including but not limited to: hours of operation; vehicle limitations; screening and buffering; area and size restrictions, and the like. H. Records. A file containing all documents relevant to the application and disposition of such conditional use permits shall be maintained by the Moab Planning Department. Agenda DRAFT I. Assignment; Recording. Unless otherwise specified at the time of approval, a conditional use permit shall be for an indefinite duration, running until such time as the permit is revoked or modified, or until the use is terminated. A conditional use permit is transferrable, provided that the transferee executes and delivers to the City a transfer form agreeing to be bound by all permit terms and conditions. Conditional use permits shall describe the real property to which they apply and shall be recorded in the Grand County land records. J. Maximum Density. The maximum density allowed by a conditional use permit shall be no greater than that permitted in the underlying zoning district. K. Utilization of Permit. Action authorized by approval of a conditional use permit must commence within one (1) year of the date the permit is issued. If the permit holder has not commenced action under the permit within this time, the permit shall expire and the holder must apply for a new permit. The Planning Commission may grant a one-time one hundred eighty (180) day extension for good cause shown. In order to obtain an extension, the permit holder must apply for the extension in writing before the expiration of the original permit. The application must be submitted to the zoning administrator with a description of the cause for requesting the extension. L. Enforcement. The zoning administrator shall be authorized to enter and periodically inspect all permitted premises for compliance with this Chapter, applicable Conditional Use Permit terms, and all other ordinances (including building, fire, and health codes). 1. Prior to instituting any enforcement action (including permit revocation) for violations of this Chapter or the terms of any Conditional Use Permit, the zoning administrator shall deliver written notice of the violation to the permit holder. The permit holder shall have a period of not less than thirty (30) days in which to abate or correct the violation, which period may be extended by the Planning Commission upon a showing of good cause. 2. Any violation not corrected within the abatement period may, at the option of the City, be subject to administrative, civil, and/or criminal enforcement. The city may commence a civil action to enjoin or abate any violation of this section. In any civil enforcement action, the City shall be entitled to obtain injunctive relief upon a showing of violation(s) of this Chapter or the terms of the Conditional Use Permit. The court may also assess civil penalties of a sum not to exceed one thousand dollars per violation. In addition to any other relief, the City shall be entitled to recover its reasonable attorney fees and court costs in any action in which a violation of this Chapter is established. 3. Alternatively, violations of this Chapter are punishable as a Class B misdemeanor, as defined by Utah statute. 4. In addition to all other remedies, any Conditional Use Permit holder who refuses or fails to abate any violation of the this Chapter or the Conditional Use Permit may Agenda DRAFT be subject to a conditional use permit revocation, as provided by Subsection L, below. 5. Persons engaging in a use which is subject to this Chapter without having obtained a conditional use permit, operating in violation of the terms of a Conditional Use Permit, or operating in violation of Chapter 5.04 (pertaining to business licensing), are subject to all remedies and penalties specified in this Chapter. 6. Any permit approval granted, in whole or in part, as a result of false, inaccurate or misleading information supplied by the applicant or its agent shall confer no vested right upon the applicant, and may be subject to revocation following delivery of written notice to the applicant explaining the basis for the action. Any aggrieved party may appeal such revocation to the City Council by delivering notice of appeal within thirty (30) days of the notice of revocation. M. Permit Revocation. 1. The City Council may revoke the conditional use permit of any person upon a finding that the holder of the permit has failed to comply with the permit, this Chapter, or any other ordinances of the City. A decision to revoke a conditional use permit shall only be made following a hearing before the City Council. The permit holder shall be provided written notice of the date and time of the hearing, which shall be given not less than fifteen (15) days prior to the hearing. 2. At the permit revocation hearing the permit holder shall be entitled to appear, be represented by counsel, and present evidence in support of its position. City staff shall present evidence in support of the proposed revocation. The hearing before the City Council shall be conducted on the record, and a record of all exhibits and evidence offered shall be kept by the City. 3. The Council shall reach a decision based on the vote of the majority. The Council may revoke the permit, maintain the permit, or impose new conditions on the permit, as warranted by the evidence. The Council's decision shall be issued in writing and mailed to the permit holder. N. Appeals. 1. Any person, adversely affected by the final decision of the City Council or any other official acting pursuant to this Chapter may appeal that decision to the Grand County District Court. 2. A judicial action seeking review of a decision by the City Council or any other official must be filed no later than thirty (30) days from the date of the final decision that is the subject of the action or legal claim. Any action commenced beyond that time shall be subject to summary dismissal. Agenda DRAFT 3. Review of any conditional use permit decision shall be based upon the record of proceedings before the City Council. Upon the commencement of a judicial appeal challenging any decision under this Chapter, the city shall transmit to the district court true and correct copies of all submittals, testimony, orders, and file documents comprising the record pertaining to the application, including any transcript or tape recordings of proceedings. (Ord. 12-09 (part), 2012; Ord. 12-05 (part), 2012; Ord. 11-09 (part), 2011; Ord. 11-01 (part), 2011; Ord. 10-13 (part), 2010; Ord. 10-06 (part), 2010; Ord. 08-05 (part), 2008) 4. The appellant has the burden of proof in any judicial action or appeal. The District Court shall not set aside the decision or action of the City unless same was arbitrary, capricious, or illegal. 17.09.531 Conditions for approval of specific conditional uses. (9) Bed and Breakfast, Rooming or Boarding House. A. All such uses shall comply with the following conditions and application requirements: 1. Bed and breakfast facilities, may be allowed as a conditional use in the zoning districts designated in Section 17.09.530(B) where the applicant can show evidence of reasonable compliance with outlined standards, and where there is minimal impact on adjacent residential properties and neighborhoods. No person shall operate a bed and breakfast unless the person holds a valid conditional use permit (if required in the applicable zoning district) and a business license. For purposes of obtaining a conditional use permit, rooming and/or boarding houses shall abide by the same regulations as a bed and breakfast facility. 2. A letter of application sworn before a notary public shall be provided by the owner(s) stating that such owner will occupy the bed and breakfast facility. 3. The applicant must provide plot plans and building or floor plans one -quarter inch to the foot showing all design feautures of the bed and breakfast facility, parking, and landscaping. B. Use Requirements. 1. The bed and breakfast facility shall not unduly increase local traffic in the immediate neighborhood. In no case shall a bed and breakfast be located on a cul- de-sac, dead end street, or a zoning lot with a street frontage of less than fifty (50) feet. 2. There shall be a minimum perimeter separation of three hundred (300) feet between the property lines of any two bed and breakfast facilities. Agenda DRAFT 3. Construction and alterations of bed and breakfast facilities shall not substantially alter the residential character of residential zones and of the dwelling. 4. A new structure subject to this Chapter shall not be constructed solely for use as a bed and breakfast. An owner of a newly constructed structure subject to this Chapter shall not be eligible to obtain a bed and breakfast conditional use permit for a period of two (2) years from the date of issuance of an initial Certificate of Occupancy. 5. Bed and breakfast facilities shall be located in a structure that is a minimum of two thousand (2,000) square feet in size. Additions to an existing structure for a bed and breakfast use shall not exceed twenty (20) percent of the total area of the existing structure. 6. All bed and breakfast facilities must provide not less than one off-street parking space per rental bedroom and one off-street space for owner parking. 7. A maximum stay shall not exceed thirty (30) days, and meals shall be served only to guests of the facility. 8. All bed and breakfast facilities shall have a parcel to finished structure ratio that does not exceed five to one (i.e. no structure in excess of twenty percent (20%) of the total parcel area). 9. No bed and breakfast facility shall rent for compensation more than five rooms, except that suites that do not use a public corridor or passageway between suite bedroom areas shall be counted as one room. 10. Signs are limited to one non -flashing sign not larger in area than four (4) square feet. If lighted, the light shall be diffused or shielded. 11. All bed and breakfast facilities shall pay water and sewer rates according to the rate formulas contained in Sections 13.24.010 and 13.24.020 12. All bed and breakfast facilities must collect and pay an applicable transient room tax, sales tax, and city gross business license fees. 13. The bed and breakfast facility shall conform to fire, building, and health codes and be licensed in conformance with all other City ordinances. Agenda DRAFT Effective Immediately Upon Passage. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on , 2015. SIGNED: David L. Sakrison, Mayor ATTEST: Rachel Stenta, Recorder Agenda MOAB CITY COUNCIL REGULAR MEETING August 18, 2015 The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. Mayor David Sakrison called the Pre -Council Workshop to order at 6:30 PM. In attendance were Councilmembers Kirstin Peterson, Heila Ershadi, Gregg Stucki, Kyle Bailey and Doug McElhaney. Also in attendance were City Recorder/Assistant City Manager Rachel Stenta, Deputy Recorder Danielle Guerrero, City Treasurer Jennie Ross, Police Chief Michael Navarre, Zoning Administrator Sommar Johnson, and City Engineer Phillip Bowman. Canvass of The Moab Primary Election. Councilmember Ershadi moved to approve for the final audit, including those who voted absent and provisional ballots for the Moab City Primary Election held on August 11, 2015. Councilmember McElhaney seconded the motion. Motion carried 5-0 Aye. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and led the pledge of allegiance. Fifteen (15) members of the audience and one (1) member from the media were present. There were no minutes to approve. Under Citizens to be Heard, Arnie Hultquist from MAWP (Moab Area Watershed Partnership) reported that there were 21 people present at the MAWP meeting and that there were good comments. REGULAR MEETING & ATTENDANCE PRE -COUNCIL WORKSHOP CANVASS OF PRIMARY ELECTION REGULAR MEETING CALLED TO ORDER APPROVAL OF MINUTES CITIZENS TO BE HEARD A presentation was made by Christina Sloan regarding a letter of support PRESENTATION ON BOULDER for the proposed Moab Boulder Park. PARK Councilmember Bailey moved to approve a Special Event Business License for Moab Century Tour. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye. August 18, 2015 Page 1 of 3 SPECIAL EVENTS/VENDORS/BEER LICENSES- APPROVED Councilmember McElhaney moved to approve a Special Event Business License for the Back to School Carnival. Councilmember Stucki seconded the motion. The motion carried 5-0 aye. Councilmember Peterson moved to approve a refund of fees for the Back to School Carnival in an amount not to exceed $275. Councilmember Bailey seconded the motion. The motion carried 5-0 aye. Councilmember Bailey moved to approve a Request by Grand County for the Waiver of Building Fees for the Grand County Courthouse, in an amount not to exceed $284.35 Councilmember Stucki seconded the motion. The motion carried 5-0 aye. Councilmember McElhaney moved to approve Proposed Ordinance #2015-07 — An Ordinance Amending Zoning From R-2 To C-4 on a Portion of the Wang Organization, Ltd. Property Located at 889 North Main Street and Amending the City of Moab Official Zone Map. Councilmember Ershadi seconded the motion. The motion carried 4-1 aye with Councilmember Bailey voting nay. Councilmember McElhaney moved to re -consider a request of a refund of Impact Fees for the Housing Authority of Southeastern Utah for the Deer Trail Subdivision with the following condition: that the six (6) property owners sign a five (5) year deed restriction stipulating that if they sell the property before five years expire, they will pay back the refunded impact fees. Councilmember Ershadi seconded the motion The motion carried 5-0 aye. Councilmember Ershadi moved to approve Proposed Ordinance #2015- 05 — An Ordinance Amending the City of Moab Municipal Code, Chapter 17.33, FC-1 Flood Channel Zone, Specifically Referencing Activities in the Regulatory Floodway. Councilmember Peterson seconded the motion. The motion carried 5-0 aye. Under Mayor And Council Reports, Councilperson Ershadi stated that the Local Housing Task Force meets the First Monday of the month at 1:00 pm at the County Council Chambers. There was no Correspondence to be Read. August 18, 2015 Page 2 of 3 REFUND OF BACK TO SCHOOL CARNIVAL FEES WAIVER OF BUILDING FEES - GRAND COUNTY PROPOSED ORDINANCE 2015- 07, APPROVED RECONSIDERATION OF REQUEST OF REFUND OF IMPACT FEES, APPROVED PROPOSED ORDINANCE #2015- 05, APPROVED MAYOR AND COUNCIL REPORTS READING OF CORRESPONDENCE Under Administrative Report, City Recorder/Assistant City Manager Stenta stated that City Manager Davidson was on vacation and at the next Council meeting on the 25th of August at 6:00 pm there will be a workshop with UDOT. City Recorder/Assistant City Manager Stenta continued that the Primary Election had been very successful, reported a 30% voter turn out rate and that the County Clerk had stated that she would be doing a by -mail election for the Transportation Tax Special Election. A Report on City/County Cooperation was not given. Councilmember Bailey moved to pay the bills against the City of Moab in the amount of $494,113.05. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye by a roll -call -vote. Mayor Sakrison adjourned the Regular Council Meeting at 7:58 PM. APPROVED: ATTEST: David L. Sakrison Rachel E. Stenta Mayor City Recorder August 18, 2015 Page 3 of 3 ADMINISTRATIVE REPORT REPORT ON CITY/COUNTY COOPERATION APPROVAL OF BILLS ADJOURNMENT AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 221 2015 Agenda Item #: 3-1 Title: Waste Water Treatment Plant — Project design update and discussion Fiscal Impact: none with this presentation Staff Presenter(s): Phillip M. Bowman, P.E., City Engineer Department: Engineering Consultant: Bowen Collins & Associates, Inc. a Y Cip, ` MOAS Background/Summary: The Preliminary Design Report for the Waste Water Treatment Plant is nearing completion, and will be submitted to the city for review within in the next month. After addressing any comments from staff, the consultant will submit the design report to the Utah Department of Environmental Quality (DEQ) and will be prepared to begin the Final Design of the plant. Over the past several weeks, there have been questions received from the public about the treatment processes and equipment that will be utilized at the plant, and about the energy efficiency of the new plant. The consultant has prepared a brief technical memorandum about energy conservation and use at the new plant, and has also discussed these approaches with staff. Options: There is no action required by the City Council at this time. Staff Recommendation: Staff recommends moving forward with the completion of the Preliminary Design Report for the WWTP. Attachment: Technical Memorandum prepared by Bowen Collins & Associates, Inc. 1 Agenda Bowen Collins tim./.& Associates, Inc. CONSULTING ENGINEERS TECHNICAL MEIV'ICRANDUIVI TO: Phillip Bowman, PE Moab City Engineer FROM: Bob Mayers, PE Jeff Beckman, P DATE: September 16, 2015 SUBJECT: Moab WWTP Energy Efficient Design JOB NO.: 130-15-02 INTRODUCTION Bowen Collins & Associates (BC&A) is currently completing a preliminary engineering study and report for design and construction of a new wastewater treatment facility for the City of Moab, Utah. This new facility will replace an existing older plant (56 years) that is in aged condition and which cannot provide needed capacity for future growth or meet future more stringent effluent discharge water quality standards. The new facility will provide an immediate 50% increase in treatment capacity, with another 50% expansion available in the future. The new facility will also employ processes and equipment to provide higher levels of treatment and removal for conventional organic pollutants and also for nutrients that were not regulated previously. The purpose of this memorandum is briefly describe the approach that will be taken to ensure an energy efficient design. ENERGY USAGE General All of the major equipment and facilities used in the project will be selected and designed in order to achieve optimum value to the City through evaluation of both initial and operating costs. A majority of the operating costs reflect electrical energy requirements for key equipment, and consideration of higher efficiency systems and components is accounted for in determining the best choices for these items. Higher efficiency motors, pumps, blowers, aerators, mixers, electronics and controls and other mechanical and electrical equipment and systems are all reviewed. Variable speed and/or programmable electronic control systems will be frequently employed to ensure optimum operating parameters. More efficient systems and components are preferred and typically selected provided that the initial and life cycle costs remain competitive. This is standard design and engineering practice which relies on proven technologies that provide reliable long-term performance. Overall cost-effectiveness and budget compliance goals are met by means of this approach. Main Treatment Process The existing older plant uses a trickling filter type fixed film process which has a low energy requirement, however the existing system is not capable of removing additional organic pollutants and/or nutrients to the required lower levels. The new facility uses an activated sludge suspended growth process which provides this capability with specific configuration and control features. The activated sludge system requires aeration and mixing for the biological process performance and uses additional energy as compared to the trickling filter process. In order to minimize the energy requirements, a Sequencing Batch Reactor (SBR) type activated sludge process will be used that is Agenda MOAB VVWTP ENERGY EFFICIENT DESIGN closely monitored and controlled with programmable electronic systems. The control system will ensure that only the necessary amounts of mixing and aeration energy needed to sustain the process are provided. The SBR system uses less energy than other comparable activated sludge processes designed to meet the same capacity and treatment requirements. Building Systems and Site Lighting Energy efficient building systems will be used at the new facility, similar to other City projects and will meet or exceed then current energy code requirements. This includes building materials, insulation, heating and air conditioning systems, lighting, power equipment and other miscellaneous uses. LED lighting, ventilation or evaporative cooling where air conditioning is not required, and similar measures will be considered and employed where appropriate and cost-effective. Utility Water System The existing old treatment plant uses potable drinking water from the City system for lawn irrigation, wash down, chlorine gas disinfection, solids dewatering and other requirements, and is the largest single user of culinary water in the City. These costly and wasteful practices will be eliminated once the new facility is operational as treated effluent will be used instead for all plant functions that do not require drinking water quality. Thereafter, culinary water will be used only for sanitary purposes at the treatment plant, thus preserving this valuable resource for similar uses in the City. Landscaping at the new facility will be limited, but it is important to note that even the low water uses plantings and other green areas will not require City water for irrigation. CONCLUSIONS The above and other identified viable described energy and resource conservation measures will be further developed in the coming detailed design effort, and implemented where practicable. The new Moab wastewater treatment facility will provide rugged and reliable operation, but will also incorporate and reflect state of the art equipment and systems to ensure that the City and community are well served by this important environmentally driven project. Water quality standards in the Colorado River will be met and important habitat and species protections will be achieved. The new facility will help ensure this level of performance and protection for many years into the future. A significant potential environmental benefit as a result of this project involves the adjacent Matheson Wetlands. The Nature Conservancy owns the water rights to the effluent from the Moab wastewater treatment plant, and the water was intended to supplement flows in the wetlands, a portion of which they manage. The current effluent water quality has not been adequate to use for that purpose due principally to the presence of residual chlorine that is applied for disinfection, so it has gone unused and continued to be discharged to the Colorado River. However, the new facility will employ ultra -violet light to disinfect the effluent, not chlorine, as well as providing a higher quality water supply with reduced organic pollutant concentrations and nutrients. This higher quality effluent will be suitable for use in the wetlands. Provision can be made for a portion or all of the flow to be diverted prior to discharge should the Conservancy install the means to convey and apply the effluent for that purpose. The relatively small amount of effluent used at the plant site for utility water will have a small impact on the water supply available for the wetlands or to be discharged. BOWEN COLLINS & ASSOCIATES = MOAB 2 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 22/ 2015 Agenda Item #: 7-4 Title: Public Hearing and Approval of Resolution #28-2015—Amending the Fiscal Year 2015/2016 Budget to Public Hearing Fiscal Impact: New expenditures are covered by excess prior year revenues; public hearing only Staff Presenter(s): Rebecca Davidson, City Manager / Rachel Stenta, City Recorder Department: Administration Applicant: n/a Background/Summary: This year we've had a few things come up early in the year that has necessitated an earlier budget opening than in previous years. Attached is a proposed resolution that summarizes all budget adjustments. General Fund: Revenue: At the close of last fiscal year our overall taxes came in $945,546 higher than budgeted. Of that total, we brought in $184,000 more Sales and Use Tax than budgeted and $514,227 more Resort Community Tax than budgeted. The under -budgeted revenue rolled into our general fund balance at the end of the fiscal year. This budget opening proposes to allocate a portion of last year's unallocated operating revenue. Information Technology (IT) Upgrades: A few months ago, we identified some critical security and legal compliance issues in our IT infrastructure. The security issues were very high risk and required immediate action to protect the City. We were successful in resolving the issues quickly and effectively utilizing state contract purchasing for hardware and emergency consulting services. The security upgrade required updating many of our outdated and sunsetted systems. We have also neglected updating our computers on a regular replacement schedule — it has not been a budgetary priority in past years. Operating systems are outdated and no longer supported or security updated by Microsoft. We need to update systems based on critical priority. I am suggesting that we do this through a centralized IT budget. The proposed IT budget includes the emergency hardware, software and consulting as well as other system upgrades for this year. For future years' budgets, all city IT systems will be on a scheduled, centralized replacement. Pest Control: Agenda Rebecca has been in touch with several informal homeowner groups. They have expressed concerns about the number of skunks and raccoons that are entering yards and houses and causing some threat to their cats. There is a local contractor who can assist the City with removal of the raccoons and skunks that are causing the difficulties. Staff is requesting $4,000 added to the budget to assist in the use of the local contractor. Community Development — CDBG: The Virginian Apartment Project did not close out last fiscal year as anticipated. The Housing Authority of Southeastern Utah administers the project and we are the "pass through" agency for funding. There is approximately $30,000 in project funds remaining for this fiscal year. Capital Projects — Street Sweeper: The Street Sweeper was scheduled to be replaced last Fiscal Year. It was ordered and availability from the Manufacturer has been delayed. It was not carried over to this year's budget. This corrects that so we can move forward with the purchase. Old City Park Sprinkler Automation: As part of the improvements at the Old City Park, we are planning to automate the sprinkler systems for more efficient use of staff. This automation will cost $35,000 in materials to complete this fall. Trail Improvements: In the review of the trail through the Bazil-Todd property the staff is requesting $50,000 for the design and construction of a walking bridge over Mill Creek to move the trail from the south side to the north side in the area west of 100W Storm Water Utility Capital Project — Storm Water Master Plan: The budget currently has $58,500 in the budget, however, we are finding that the overall Master Plan will cost approximately $75,000, therefore, we are requesting the increase from $58,500 to $75,000. This increase is being requested at approximately $16,500. Options: Council can approve, table, or deny the proposed resolution. Staff Recommendation: Staff recommends approval of the proposed resolution, after the public hearing is held. Agenda Recommended Motion: I move to approve Proposed Resolution #28-2015 — A Resolution Amending the Fiscal Year 2015/2016 Budget. Attachment(s): Proposed resolution #28-2015 Agenda RESOLUTION # 28-2015 A RESOLUTION AMENDING THE FISCAL YEAR 2015/2016 BUDGET WHEREAS, the City of Moab has proposed to amend the 2015/2016 fiscal year budget for the various funds; NOW, THEREFORE BE IT RESOLVED THAT THE 2015/2016 FISCAL YEAR BUDGET SHALL BE AMENDED AS FOLLOWS: Amended Fiscal Year 2015/2016 Budget Amended Amended Revenue Expenditures 1. General Fund $ 9,174,820 $ 9,174,820 2. Community Development Fund $ 77,106 $ 77,106 3. Capital Projects Fund $ 1,675,489 $ 1,675,489 4. Storm Water Capital Budget $ 979,700 2015/2016 Fiscal Year Budget Amendments FUNDS REVENUES EXPENDITURES GENERAL FUND Transfer from Beg. Fund Balance Administrative - Prof & Tech Animal Control - Prof & Tech $ 124,000.00 $ 10,000.00 $ 4,000.00 Information Technology Software $ 30,000.00 Professional & Technical $ 35,000.00 Equipment $ 45,000.00 COMMUNITY DEVELOPMENT CDBG Virginian Apartments CDBG Projects CAPITAL PROJECTS Transfer from Beg. Fund Balance Highway Equipment Park Improvements Trail Improvements STORM WATER UTILITY FUND Capital Project Storm Water Master Plan $ 30,000.00 $ 290,000.00 $ 30,000.00 $ 205,000.00 $ 35,000.00 $ 50,000.00 $ 15,700.00 PASSED AND ADOPTED in open Council by a majority vote of the Governing Body of the City of Moab this 22nd day of September, 2015. Agenda Pagc 1 of 2 ATTEST: Rachel E. Stenta City of Moab David L. Sakrison Mayor "- " 115 Page 2 of 2 Agenda MOAB CITY COUNCIL MEETING September 221 2015 Agenda. ltem #: 6-1 Title: Approval of Permits for Moab Folk Festival/Moab Folk Camp Fiscal Impact: This event requires minimal law enforcement or other city services for support. The special event, park and beer permit fees provide revenue to the city, as does the sales tax generated by the purchase of goods and services by the participants of the event. Staff Presenter(s): Carmella Galley Department: Administration Applicant: Melissa Schmaedick/Friends of the Moab Folk Festival Background/Summary: Friends of the Moab Folk Festival have submitted all of the required applications to hold the annual Moab Folk Festival/Moab Folk Camp, utilizing the Center Street Ball Fields, the MARC, Star Hall, the Grand County High School and Three Dogs and A Moose. The Moab Folk Camp will be conducting workshops at the Three Dogs and A Moose as well as A Moab Guest House. Staff is requiring an alternate parking plan for those locations to accommodate participants. The Moab Folk Festival is a long-standing event with established protocols and procedures. This event rarely generates complaints and is well -run. The event provides broad -based benefits to the community, justifying use of the Center Street Ball Fields for the event. Please note that several of the required/permits are contingent upon other approvals. The following approvals are needed: 1. Approval of a Special Business Event License 2. Approval of a Class IV Special Event Beer License 3. Approval of a Park Use Permit for Center Street Ball Fields 4. Conditional Approval of a Park Alcohol Permit for Center Street Ball Fields 5. Granting of Local Consent for a state -issued Special Event Beer Permit The City Special Events Committee has reviewed the applications for the required permits and licenses for the Moab Folk Festival/Moab Folk Camp. We have conferred with the coordinator for the event and are of the opinion that all issues have been or Agenda will be adequately dealt with. Approval of the Park Alcohol Permit should be conditioned upon securing state approval of the Special Event Beer Permit and submitting said permit and documentation to the City. Options: For each item, the Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommend approval of all items with the following conditions: 1. An alternate parking plan for Three Dogs and a Moose and A Moab Guest House be submitted 14 days prior to the event for staff review. 2. A vendor list is provided prior to the event and an updated list is provided within seven days after the event. 3. All fees must be paid seven days prior to the event. Recommended Motion: "I move to approve (insert name of agenda item), subject to the three conditions outlined in the Agenda Summary for the Approval of Permits for the Moab Folk Festival/Moab Folk Camp" Attachment(s): Special Business Event License Application Class IV Special Event Beer License Application Application for the Special Use of City Parks Park Alcohol Permit Application Application for Local Consent for a Special Event Beer Permit Agenda DATE PAID: AMOUNT PAID: RECEIPT No.: CITY OF MOAB RETAIL BEER* LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH $4532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB O CLASS I FEE: O CLASS 11 FEE: ❑ PRIVATE CLUB 0 CLASS III FEE: CLASS IV FEE: LICENSE ##: $200, 00 $200.00 $720.00 $90.00 $90.00 APPLICANT'S PERSONAL INFORMATION J C{ r FULL NAME: I I S J{ I!( (i� f HOME PHONE: '435 2C' U • f �-' ( 53Z HOME ADDRESS: SOCIAL SECURITY NUMBER: DRIVER LICENSE NUMBER & STA BUSINESS INFORMATION BUSINESS NAME: " ' I/{ D [ Uet.t) BUSINESS ADDRESS: 2`ir0 j 2o0 E BUSINESS MAILING ADDRESS: PO �iC/C j o 92 CITY, MOB la SALES TAX ID it: BusiNEss PHON; STATE: ZIP: ?11532._.. WARNING!! ALL LICENSES, EXCEPT CLASS III, REQUIRE A STATE LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS! CONTACT THE STATE NOW! THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER* UNDER THE FOLLOWNG LICENSE: (CHECK ONE) 1. ❑ CLASS 1 ❑ CLASS 11 ❑ PRIVATE CLUB ❑ CLASS Ill 7iCLASS 1V Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and in original containers, for consumption on or off the premises, in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises for consumption on the premises, in accordance with the Liquor Control Act and Ordinances of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose primary purpose is the dispensing of food. Same conditions as Class I and Class II Beer Licenses. Retail License shall entitle the Licensee to sell Beer on the premises licensed in original containers, for consumption off the premises in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and in original containers, for consumption on the premises in accordance with the Liquor Control Act and the Ordinances of the City limited to the dates specified. Will you also serve liquor, wine or heavy beer (over 3.2% by weight)? ❑ NO �YEs (Requires 'Local Consent' approved by City Council prior to State approval.) 2. List brands of beer proposed to be sold by the applicant within the City of Moab: `Beer application is for 3.2% by weight only. Also requires a State license. n! ..'l. o5 Agenda Page 22 of 26 City of Moab Park Alcohol Permit Application and Checklist A Park Alcohol Permit may be granted if the City Recorder certifies that the applicant meets the conditions on the following checklist. The Applicant should complete the information on this form and submit the form along with the Park Use Application and the Special Business Event License Application. Applicant is responsible to abide by all applicable terms and conditions of this permit and all other required permits and approvals. Upon successful completion of all items on this checklist, the City Recorder will certify completion and issue the permit. PLEASE PRINT Applicant Information Name of Person Responsible for Use of Park: Mel( 5 d 5clAwiae Dzr Ck, Name of Organization and Event if applicable: FYI nit d9-i q ii.Q (Nab � lie �P S') V i2 Address: O 1.3N io8Z Moab u.t �{5_ 2- Day Phone: 10 . 2 51' 3)� t - Email: rT In�iil%C'tiVet i • CO ✓ii Date(s) of Event: __Nyt'irlA bGv (o - b 2 U t 5- Park Alcohol Permit Checklist (for internal use only) I certify that the event sponsor has completed all of the following approvals and is hereby issued a Park Alcohol Permit: Event Sponsor has obtained approval for a State of Utah Single Alcohol Permit or Temporary Special Event Beer Permit (applicable permit is attached) Event Sponsor has obtained approval for all applicable City of Moab alcohol licenses. Event Sponsor has obtained approval for City of Moab Special Event License for the event. Event Sponsor has obtained approval for a City of Moab Park Use Permit for the event. City Recorder's Signature Date Agenda Page 21 of 26 RETAIL BEER LICENSE APPLICATION Submit completed application and attachments to the City Treasurer for processing. The applicant represents that they possess all the qualifications of a licensee as set forth in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully comply with and have faithfully complied with the Utah Liquor Control Act. This application is submitted to the City of Moab as an inducement for the issuance of a retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah Code Annotated 1953. The undersigned applicant hereby agrees and promises that if such beer license is granted, the applicant will faithfully comply with all provisions of the Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted pursuant thereto, and the ordinances of the City of Moab, and in particular that they will faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to reporting and payment of excise tax, and with regulation 4 relating to advertising, regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair competition and unlawful practice. STATE OF UTAH SS COUNTY OF GRAND Applicant's Signature C e_being first duly sworn, on his/her oath deposes and says: That he/she is the applicant above named; that he /she has read the foregoing application, and knows and understands the contents thereof; that the same is true to his/her own knowledge. Subscribed and sworn to before me on this BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 day of BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 My Comm. Expires May 28. 2019 Notary Public Agenda Page 24 of 26 3. Have you ever been convicted of any offense other than a minor traffic violation? 'N No ❑ YES (If yes, list offenses along with an explanation. Include locations and dates.) 4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State of Utah if required for Class 1, II, Private Club and Class IV. Class III Applicants MUST contact the Moab City Police Department License Investigator as soon as possible to be fingerprinted and photographed. A background check is also required. THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN APPOINTMENT. HEALTH INSPECTOR (435) 259-5602 575 Kane Creek Blvd DATE OF INSPECTION APPROVED ❑ DISAPPROVED ❑ REASON: SIGNATURE MOAB CITY COUNCIL AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): SPECIAL CONDITIONS: Agenda Page 23 of 26 CLASS IV SPECIAL EVENT BEER LICENSE SUPPLEMENTARY INFORMATON 1. Please specify the dates, times, loca ion, nature and description of the propo ed eve t: j fii� � �l� S )\ � i rU yr de 1 ufc Atm C1C� ogeoic l fii voe� . �'�� Ce q-brrPI- , .1 Sri �4'00� � t v i iey 261s-- Nooki :6019vvi art, U 2. Please provide a floor plan or detailed description of the following: a. The sites from which you propose that beer be sold or served, including all dispensing points. Dispensing points include storage areas, booths, tables, bars, and other areas set apart for the sale of beer; b. The areas in which you propose that beer be allowed to be consumed; 3. Please state theurpose of the associ ion or elntity conducting the event: purpose e t>� Ivy v c41 a ~f17z{ l g PAf s*� 6cas at vi a Z 1/� 4. I Mel 1550 S.-CIA Witte t fit( hereby grant Moab City Officials, including but not limited to, law enforcement officers or City code enforcement officials, an unrestricted right to enter the premises of this event, during the event to take place on Nb ✓ 7 d y , starting at l/ 414-1, and located at rer Sig e Cam✓ic. for purposes of monitoring compliance with all license terms and City ordinances. e N6Cti Allt rC V) CV) i/1.(94 0,1)s- j }1 0.0 (2_14Vp d. SIGNED: j DATE: CI J y STATE OF UTAH COUNTY OF GRAND ) SS ) SUBSCRIBED AND SWORN TO BEFORE ME BY \-\The \Thnos__ Li( ON THIS Li DAY OF aS. BETH W. MCCUE h Notary Public State of Utah Comm, No. 683276 My Comm. Expires May 28, 2019 NOTARY PUBLIC Agenda Page 25 of 26 CITY OF MOAB INFORMED CONSENT AND RELEASE OF LIABILITY In connection with my application for a Beer License with Moab City, 1 hereby authorize the forenamed agency as well as the Utah Bureau of Criminal Identification to investigate my past and present work, education, and law enforcement records to ascertain any and all infornlation, which may be pertinent to licensing regulations. I do hereby release all person, firms, agencies, companies, groups or installations, whomsoever, from any damages of/or resulting from release shall function as an original. Metrs.S maeoc(4_ ey y /.9,35 Print Name of Applicant Date Nitz/l ke-r 9Afb-19 Print Name of Witness Date State of Utah ) § County of 6 RAv\ tzTh ) On the \-0\- day of 0\01 S ,personally appeared before me Q-Ak SSAMcke_CN t CAL , who duly acknowledged to me that they executed the same. BETN W. MCCUE Notary Public State of Utah Comm. No. 683276 My Comm. Expires May 28. 2019 Notary Public My Commission Expires: ��r-38))01Residing in: CD Q_JEU1 L� County Agenda Page 26 of 26 SINGLE EVENT PERMIT Local Consent PURPOSE: Local business licensing authority provides written consent to the Alcoholic Beverage Control Commission to issue an event permit to an organization for the purposes of storage, sale, offer for sale, furnish, or allow the consumption of an alcoholic product on the event premises AUTHORITY: Utah Code 32B-9-201 , [ ] City [ ] Town [ ] County Local business license authority hereby grants its consent to the issuance of a temporary single event permit license to: Vutio s-tvcc Applicant Entity/Organization: } `e vi J Event Name: Mudd shvai Event location address: Carlev S street eet i yioctl, Lct- gr.632... city state zm On the � � e day(s) of I W �� , dates _ month year during the hours of Z - vn , pursuant to the provision of Utah Code 32B-9. defined hours from—tu Authorized Signature Name/Title Date Agenda -bc H1aog -1.-57»L1 said S QD a 0 �L» 7� V 4. N3C-6,� r-V338. q ivnoze-7J`` iej It+�in l c+rvdy .S2.12/01 1st oo0 Control Measures for minimizing the occurrence of minors accessing alcohol or adult over -service Moab Folk Festival Center Street Ba!Meld Beer and Wine Garden The perimeter of the venue is secured by a high, chain -link fence with a single entrance for event ticket - holders. The high, chain link fence venue perimeter serves as the back wall of the beer and wine garden. Portable four foot high chain link panels will segregate the remaining perimeter of the beer and wine garden from the larger venue. The beer and wine garden will be relatively small, approximately 40 feet by 60 feet, minimizing the opportunity for anyone who might want to breach security to blend into the crowd unnoticed. The beer and wine garden will have a single entrance posted with two Festival security staff who will check the ID of all entrants. The security staff will be trained to verify the age of every person who wishes to enter the beer and wine garden. No vending other than beer and wine will occur in the beer and wine garden. All beer and wine storage will be at the back of the beer and wine garden, secured between the fence - the back barrier of the venue —and the severs. Servers will have completed a Utah alcohol server training seminar. Also note: The Moab Folk Festival draws a mature audience that is decidedly underrepresented by the adolescent age group. Most attendees at the Center Street Ballfield venue, the only Festival venue to serve alcohol, have purchased tickets for and will be attending and evening performance at a different venue and have the incentive not to over drink. Agenda DATE PAID: AMOUNT PAID: RECEIPT NO,: 61415 200 O9 CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259.5121 ! FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: $200.00 PLUS (CHECK ONE): TRANSIENT ($90): 4 ego fff OR ❑ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: Op NAME OF EVENT: ! r cdo -File E� S'h� f / �,„M, Q a_b f-mitt i/t aw !" �yh . �^ DESCRIPTION OF EVENT: A mukf al,4l ctv�(�Sf1'LLth(Ai C.a ( ILl i !ilia) Mid( ,1-SfiVar I (UIr sII e) LOCATION OF EVENT: mkgC 3UD +a0,,0o e. Math t-�L�I e.ti, 1y1i411.4/ s��L/L(^ if ) Gat 4iii+�d/u+M PREMISES TO BE USED: s ee a_boi• TEMPORARY STRUCTURES TO BE USED (IF ANY); Cbp y fiev 1 J 91-a � \\ ) ,Q��,`"Ala" (y f DATE(S) AND TIME(S) OF EVENT: Mf-C. I �t � `Yip Ar[, {7itg M � 16 T io vit J I �f 7 (A it d 61) "A f a" L9ctil ) 1/ q N- 12) r ANTICIPATED #OF EVENT PARTICIPANTS: PoiF-C;% (09 144 111- . , :R OF VENDORS PARTICIPATING: S5 TYPES OF VENDORS PARTICIPATING IN EVENT: .n c,(-4? / C ra a/t[ rvp-tm EXPLAIN FEES GENERATED BY THE EVENT (I,E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): TIC Itn5 5 PA Y T O o 'DAY S Y D 80(311+FEE ON rbat 0114/t° TIA-rnptk) — ku- '117° /)AV WI� EVENT SPONSOR'S NAME: r7TI (egil(,i'�}��o � -ltte � oaio MIL �-Pns�+_ v�l 7 SPONSOR'S ADDRESS: 2� U S � c CITY: 'vto a STATE: tt ZIP: �S 3 Z. SPONSOR'S DRIVER LICENSE NUMBER & STATE Oft OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP CI PARTNERSHIP ❑ CORPORATION OOTHER (SPECIFY): EVENT SPONSOR'S SALES TAX ID #: PHONE: t13S' C.9-cr` 31gg DATE OF BIRTH: Pc,f}14 p ' f- �` , NAME REGISTERED WITH THE STATE FOR TAX ID: j j' at d) 71, mud, ��t.( R.� V'ki THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. IIWE [Vie 1> S 5 wl cle t c� PLEASE PRNT NAMEN) BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMAT CONT ED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND APP IGANT (SPON{SOR). IIVVE AGREE T FILE THE PROPER REPORTS WITH THE STATE OF UTAH. q �{ PotS Signature of Sponsor ' Date State of Utah ) ) SS County of Grand ) SUBCRIBED AND SWORN to before me this NOTARY PUBLIC HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY day o BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 My Comm. Expires May 28, 2019 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Agenda Page 14 of 26 THIS PAGE LEFT INTENTIONALLY BLANK Agenda Page 13 of 26 City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information Name of Person Responsible for Use of Park: Name of Organization and Event if applicabl Address: f 0 ( dlC Day Phone: j,S ZS1f- i 4� ifw• Zka- `tabq Mcli ssei Scfitvvw eSCL (l- Rs hvit.f Email: �3 e r14oak) Proposed Park Usage Information Which park to you intend to use? Swanny Park. Other (please indicate name of park; Moab R4.11 get S Please indicate the prop sed dates and times of use: Proposed Start Date: 11 S I Start Time: 1.0 C" am/pm End Time. Proposed End Date: r', Start Time: _ Please specify what areas of the park are propose, for use. cal cuev L f el am/pm am/pm End Time- 12.044 am/pm twat) Elk k s-e- For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. uo J lS / II Number of participants you expect: - fl�� --� Number of spectators that you expect: up b QUO! 1 5-pr ip `ti i� Iq /7 ltua Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: Va.() CO cfy af Si26 Vald016, Shi9C pkth/e irskiva Will amplification be required for your event? Yes No Please specify any electrical needs for your event: S nA-14 glt 54611, fpod Urukv �a0-ruS Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, us .of volunteers, etc. should be described. 51reVic � rAlett eno r i cht Eval ()firs- plibvIde po4115 if you anticipate any street closures for your event, please describe below, and show on the accompanying diagram. 1\id i112 Agenda PLEASE COMPLETE OTHER SIDE Do you intend for the park to be open to the public during your event? Yes No X Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes X No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes x No Please describe any secu ity or crowd control measures you plan for use f the park: nek-l�14.r yew? i' i i he 1111,,ed Notl�G3eL/ 6 4-7 , 7i cIteted>. a ks For groups over 100 people, please describe your refuse control and recycling plan: we wit 0,1* $ o b's Sc o f -i,-fi (m al/L .4) 6 ,re S l id) o fr2 __ Please describe your clean-up plan duri and after the event: Grp We_ 11ai1�e A ,Va7u0 le CV s YCV6?�? 61C etcal7 G� idIA it r ca � !U1 e C' tii� an4 � dal; � vas ( fVq) LJ Please describe yout re t� room facility plan: (V p 1/1) Vd e N 1 b Tbvicil 1e 1 s'111)004S., f-v -1-4 e wee6 et-tc9( Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits tpt the community: `Ro 0 Y ea- q `ram � t iz �.5 iSva .1 h a S ya In e0 �1 e Cry om4 u i r a ruail✓ -f- cu.l tuYa 1.�Uf d-/-6of17r-s W,�l� 1ii1 iY1 C�leoJ- d �u�� c�etietcl�vr c wie C1✓J �u raimA a lfra-ra_h oin al D oyhl 1l CG 11414 a. p Please specify and describe other community or city facilities that you plant use,: Stagy Ha, � 5Y-424d �yARC / 6,�/biQolllakd iIo ih a li/) Have you applied for a Special Event Permit for this use? Yes K Will you be able to provide proof of insurance, showing the City as an additional insured? Yes !c No I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions att-ailed to this permit. Signature of Contact Person: Date: � f (-?/ a c, i 5 Public Works Review: Park Use Fee: Date Fee Paid: Date of City Council Approval: Insurance Received: Final Set up Diagram Received. Special Conditions or Requirements: Police Department Review: Administrative Review. Other Required Permits and Approvals Agenda i CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAX: (435) 259-4135 j NAME OF APPLICANT: )) Oak) ,, r �% ? 1 APPLICANT'S MAILING ADDRESS: 2� 0 S 26 U E CITY: � Oak) STATE: L` ZIP: � / v FOR ZONING OFFICE USE ONLY PARKING: MOAB CITY CODE: FT 61. O SIGN PERMIT: I)• 010 MOVED -ON NECESSARY: in YES Lp-NO REQUIRES PLANNING [ COMMISSION APPROVAL ❑ YES ‘)NO REVIEWED BY ZONING ADMINISTRATOR: DATE: 1 co- KS iute ss a e dc. PHONE: �._ Y1,16k1,,Jjj�� BUSINESS NAME: � i � Jl� �'! tom, f 0, J We- 1`uw�✓ � 11( '�p iT +/ {f - S 11. Y4/' D� 414 BUSINESS LOCATION: s l ` J ZONE: -,A - `J 1 li [. I A LVEla 1 r �" t ` b i»1 /� X f a �j / J " - �f , �jJ f �16 � Y i u ` `-- DETAILED DESCRIPTION OF BUSINESS ACTIVITY: GLGtG�' G�� I vc � 6ZC 111 C1� �„� CCL42c4O � -Sal �Qay ' rnu�2C S I/di r 06/16/05 Agenda Page 16 of 26 ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDSOF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/01/05 Agenda Page 15 of 26 DATE PAID: AMOUNT PAID: RECEIPT No.: CITY OF MOAB RETAIL BEER* LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH $4532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB O CLASS I FEE: O CLASS 11 FEE: ❑ PRIVATE CLUB 0 CLASS III FEE: CLASS IV FEE: LICENSE ##: $200, 00 $200.00 $720.00 $90.00 $90.00 APPLICANT'S PERSONAL INFORMATION J C{ r FULL NAME: I I S J{ I!( (i� f HOME PHONE: '435 2C' U • f �-' ( 53Z HOME ADDRESS: SOCIAL SECURITY NUMBER: DRIVER LICENSE NUMBER & STA BUSINESS INFORMATION BUSINESS NAME: " ' I/{ D [ Uet.t) BUSINESS ADDRESS: 2`ir0 j 2o0 E BUSINESS MAILING ADDRESS: PO �iC/C j o 92 CITY, MOB la SALES TAX ID it: BusiNEss PHON; STATE: ZIP: ?11532._.. WARNING!! ALL LICENSES, EXCEPT CLASS III, REQUIRE A STATE LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS! CONTACT THE STATE NOW! THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER* UNDER THE FOLLOWNG LICENSE: (CHECK ONE) 1. ❑ CLASS 1 ❑ CLASS 11 ❑ PRIVATE CLUB ❑ CLASS Ill 7iCLASS 1V Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and in original containers, for consumption on or off the premises, in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises for consumption on the premises, in accordance with the Liquor Control Act and Ordinances of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose primary purpose is the dispensing of food. Same conditions as Class I and Class II Beer Licenses. Retail License shall entitle the Licensee to sell Beer on the premises licensed in original containers, for consumption off the premises in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and in original containers, for consumption on the premises in accordance with the Liquor Control Act and the Ordinances of the City limited to the dates specified. Will you also serve liquor, wine or heavy beer (over 3.2% by weight)? ❑ NO �YEs (Requires 'Local Consent' approved by City Council prior to State approval.) 2. List brands of beer proposed to be sold by the applicant within the City of Moab: `Beer application is for 3.2% by weight only. Also requires a State license. n! ..'l. o5 Agenda Page 22 of 26 City of Moab Park Alcohol Permit Application and Checklist A Park Alcohol Permit may be granted if the City Recorder certifies that the applicant meets the conditions on the following checklist. The Applicant should complete the information on this form and submit the form along with the Park Use Application and the Special Business Event License Application. Applicant is responsible to abide by all applicable terms and conditions of this permit and all other required permits and approvals. Upon successful completion of all items on this checklist, the City Recorder will certify completion and issue the permit. PLEASE PRINT Applicant Information Name of Person Responsible for Use of Park: Mel( 5 d 5clAwiae Dzr Ck, Name of Organization and Event if applicable: FYI nit d9-i q ii.Q (Nab � lie �P S') V i2 Address: O 1.3N io8Z Moab u.t �{5_ 2- Day Phone: 10 . 2 51' 3)� t - Email: rT In�iil%C'tiVet i • CO ✓ii Date(s) of Event: __Nyt'irlA bGv (o - b 2 U t 5- Park Alcohol Permit Checklist (for internal use only) I certify that the event sponsor has completed all of the following approvals and is hereby issued a Park Alcohol Permit: Event Sponsor has obtained approval for a State of Utah Single Alcohol Permit or Temporary Special Event Beer Permit (applicable permit is attached) Event Sponsor has obtained approval for all applicable City of Moab alcohol licenses. Event Sponsor has obtained approval for City of Moab Special Event License for the event. Event Sponsor has obtained approval for a City of Moab Park Use Permit for the event. City Recorder's Signature Date Agenda Page 21 of 26 RETAIL BEER LICENSE APPLICATION Submit completed application and attachments to the City Treasurer for processing. The applicant represents that they possess all the qualifications of a licensee as set forth in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully comply with and have faithfully complied with the Utah Liquor Control Act. This application is submitted to the City of Moab as an inducement for the issuance of a retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah Code Annotated 1953. The undersigned applicant hereby agrees and promises that if such beer license is granted, the applicant will faithfully comply with all provisions of the Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted pursuant thereto, and the ordinances of the City of Moab, and in particular that they will faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to reporting and payment of excise tax, and with regulation 4 relating to advertising, regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair competition and unlawful practice. STATE OF UTAH SS COUNTY OF GRAND Applicant's Signature C e_being first duly sworn, on his/her oath deposes and says: That he/she is the applicant above named; that he /she has read the foregoing application, and knows and understands the contents thereof; that the same is true to his/her own knowledge. Subscribed and sworn to before me on this BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 day of BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 My Comm. Expires May 28. 2019 Notary Public Agenda Page 24 of 26 3. Have you ever been convicted of any offense other than a minor traffic violation? 'N No ❑ YES (If yes, list offenses along with an explanation. Include locations and dates.) 4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State of Utah if required for Class 1, II, Private Club and Class IV. Class III Applicants MUST contact the Moab City Police Department License Investigator as soon as possible to be fingerprinted and photographed. A background check is also required. THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN APPOINTMENT. HEALTH INSPECTOR (435) 259-5602 575 Kane Creek Blvd DATE OF INSPECTION APPROVED ❑ DISAPPROVED ❑ REASON: SIGNATURE MOAB CITY COUNCIL AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): SPECIAL CONDITIONS: Agenda Page 23 of 26 CLASS IV SPECIAL EVENT BEER LICENSE SUPPLEMENTARY INFORMATON 1. Please specify the dates, times, loca ion, nature and description of the propo ed eve t: j fii� � �l� S )\ � i rU yr de 1 ufc Atm C1C� ogeoic l fii voe� . �'�� Ce q-brrPI- , .1 Sri �4'00� � t v i iey 261s-- Nooki :6019vvi art, U 2. Please provide a floor plan or detailed description of the following: a. The sites from which you propose that beer be sold or served, including all dispensing points. Dispensing points include storage areas, booths, tables, bars, and other areas set apart for the sale of beer; b. The areas in which you propose that beer be allowed to be consumed; 3. Please state theurpose of the associ ion or elntity conducting the event: purpose e t>� Ivy v c41 a ~f17z{ l g PAf s*� 6cas at vi a Z 1/� 4. I Mel 1550 S.-CIA Witte t fit( hereby grant Moab City Officials, including but not limited to, law enforcement officers or City code enforcement officials, an unrestricted right to enter the premises of this event, during the event to take place on Nb ✓ 7 d y , starting at l/ 414-1, and located at rer Sig e Cam✓ic. for purposes of monitoring compliance with all license terms and City ordinances. e N6Cti Allt rC V) CV) i/1.(94 0,1)s- j }1 0.0 (2_14Vp d. SIGNED: j DATE: CI J y STATE OF UTAH COUNTY OF GRAND ) SS ) SUBSCRIBED AND SWORN TO BEFORE ME BY \-\The \Thnos__ Li( ON THIS Li DAY OF aS. BETH W. MCCUE h Notary Public State of Utah Comm, No. 683276 My Comm. Expires May 28, 2019 NOTARY PUBLIC Agenda Page 25 of 26 SINGLE EVENT PERMIT Local Consent PURPOSE: Local business licensing authority provides written consent to the Alcoholic Beverage Control Commission to issue an event permit to an organization for the purposes of storage, sale, offer for sale, furnish, or allow the consumption of an alcoholic product on the event premises AUTHORITY: Utah Code 32B-9-201 , [ ] City [ ] Town [ ] County Local business license authority hereby grants its consent to the issuance of a temporary single event permit license to: Vutio s-tvcc Applicant Entity/Organization: } `e vi J Event Name: Mudd shvai Event location address: Carlev S street eet i yioctl, Lct- gr.632... city state zm On the � � e day(s) of I W �� , dates _ month year during the hours of Z - vn , pursuant to the provision of Utah Code 32B-9. defined hours from—tu Authorized Signature Name/Title Date Agenda -bc H1aog -1.-57»L1 said S QD a 0 �L» 7� V 4. N3C-6,� r-V338. q ivnoze-7J`` iej It+�in l c+rvdy .S2.12/01 1st oo0 Control Measures for minimizing the occurrence of minors accessing alcohol or adult over -service Moab Folk Festival Center Street Ba!Meld Beer and Wine Garden The perimeter of the venue is secured by a high, chain -link fence with a single entrance for event ticket - holders. The high, chain link fence venue perimeter serves as the back wall of the beer and wine garden. Portable four foot high chain link panels will segregate the remaining perimeter of the beer and wine garden from the larger venue. The beer and wine garden will be relatively small, approximately 40 feet by 60 feet, minimizing the opportunity for anyone who might want to breach security to blend into the crowd unnoticed. The beer and wine garden will have a single entrance posted with two Festival security staff who will check the ID of all entrants. The security staff will be trained to verify the age of every person who wishes to enter the beer and wine garden. No vending other than beer and wine will occur in the beer and wine garden. All beer and wine storage will be at the back of the beer and wine garden, secured between the fence - the back barrier of the venue —and the severs. Servers will have completed a Utah alcohol server training seminar. Also note: The Moab Folk Festival draws a mature audience that is decidedly underrepresented by the adolescent age group. Most attendees at the Center Street Ballfield venue, the only Festival venue to serve alcohol, have purchased tickets for and will be attending and evening performance at a different venue and have the incentive not to over drink. Agenda DATE PAID: AMOUNT PAID: RECEIPT NO,: 61415 200 O9 CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259.5121 ! FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: $200.00 PLUS (CHECK ONE): TRANSIENT ($90): 4 ego fff OR ❑ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: Op NAME OF EVENT: ! r cdo -File E� S'h� f / �,„M, Q a_b f-mitt i/t aw !" �yh . �^ DESCRIPTION OF EVENT: A mukf al,4l ctv�(�Sf1'LLth(Ai C.a ( ILl i !ilia) Mid( ,1-SfiVar I (UIr sII e) LOCATION OF EVENT: mkgC 3UD +a0,,0o e. Math t-�L�I e.ti, 1y1i411.4/ s��L/L(^ if ) Gat 4iii+�d/u+M PREMISES TO BE USED: s ee a_boi• TEMPORARY STRUCTURES TO BE USED (IF ANY); Cbp y fiev 1 J 91-a � \\ ) ,Q��,`"Ala" (y f DATE(S) AND TIME(S) OF EVENT: Mf-C. I �t � `Yip Ar[, {7itg M � 16 T io vit J I �f 7 (A it d 61) "A f a" L9ctil ) 1/ q N- 12) r ANTICIPATED #OF EVENT PARTICIPANTS: PoiF-C;% (09 144 111- . , :R OF VENDORS PARTICIPATING: S5 TYPES OF VENDORS PARTICIPATING IN EVENT: .n c,(-4? / C ra a/t[ rvp-tm EXPLAIN FEES GENERATED BY THE EVENT (I,E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): TIC Itn5 5 PA Y T O o 'DAY S Y D 80(311+FEE ON rbat 0114/t° TIA-rnptk) — ku- '117° /)AV WI� EVENT SPONSOR'S NAME: r7TI (egil(,i'�}��o � -ltte � oaio MIL �-Pns�+_ v�l 7 SPONSOR'S ADDRESS: 2� U S � c CITY: 'vto a STATE: tt ZIP: �S 3 Z. SPONSOR'S DRIVER LICENSE NUMBER & STATE Oft OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP CI PARTNERSHIP ❑ CORPORATION OOTHER (SPECIFY): EVENT SPONSOR'S SALES TAX ID #: PHONE: t13S' C.9-cr` 31gg DATE OF BIRTH: Pc,f}14 p ' f- �` , NAME REGISTERED WITH THE STATE FOR TAX ID: j j' at d) 71, mud, ��t.( R.� V'ki THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. IIWE [Vie 1> S 5 wl cle t c� PLEASE PRNT NAMEN) BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMAT CONT ED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND APP IGANT (SPON{SOR). IIVVE AGREE T FILE THE PROPER REPORTS WITH THE STATE OF UTAH. q �{ PotS Signature of Sponsor ' Date State of Utah ) ) SS County of Grand ) SUBCRIBED AND SWORN to before me this NOTARY PUBLIC HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY day o BETH W. MCCUE Notary Public State of Utah Comm. No. 683276 My Comm. Expires May 28, 2019 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Agenda Page 14 of 26 THIS PAGE LEFT INTENTIONALLY BLANK Agenda Page 13 of 26 City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information Name of Person Responsible for Use of Park: Name of Organization and Event if applicabl Address: f 0 ( dlC Day Phone: j,S ZS1f- i 4� ifw• Zka- `tabq Mcli ssei Scfitvvw eSCL (l- Rs hvit.f Email: �3 e r14oak) Proposed Park Usage Information Which park to you intend to use? Swanny Park. Other (please indicate name of park; Moab R4.11 get S Please indicate the prop sed dates and times of use: Proposed Start Date: 11 S I Start Time: 1.0 C" am/pm End Time. Proposed End Date: r', Start Time: _ Please specify what areas of the park are propose, for use. cal cuev L f el am/pm am/pm End Time- 12.044 am/pm twat) Elk k s-e- For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. uo J lS / II Number of participants you expect: - fl�� --� Number of spectators that you expect: up b QUO! 1 5-pr ip `ti i� Iq /7 ltua Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: Va.() CO cfy af Si26 Vald016, Shi9C pkth/e irskiva Will amplification be required for your event? Yes No Please specify any electrical needs for your event: S nA-14 glt 54611, fpod Urukv �a0-ruS Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, us .of volunteers, etc. should be described. 51reVic � rAlett eno r i cht Eval ()firs- plibvIde po4115 if you anticipate any street closures for your event, please describe below, and show on the accompanying diagram. 1\id i112 Agenda PLEASE COMPLETE OTHER SIDE Do you intend for the park to be open to the public during your event? Yes No X Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes X No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes x No Please describe any secu ity or crowd control measures you plan for use f the park: nek-l�14.r yew? i' i i he 1111,,ed Notl�G3eL/ 6 4-7 , 7i cIteted>. a ks For groups over 100 people, please describe your refuse control and recycling plan: we wit 0,1* $ o b's Sc o f -i,-fi (m al/L .4) 6 ,re S l id) o fr2 __ Please describe your clean-up plan duri and after the event: Grp We_ 11ai1�e A ,Va7u0 le CV s YCV6?�? 61C etcal7 G� idIA it r ca � !U1 e C' tii� an4 � dal; � vas ( fVq) LJ Please describe yout re t� room facility plan: (V p 1/1) Vd e N 1 b Tbvicil 1e 1 s'111)004S., f-v -1-4 e wee6 et-tc9( Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits tpt the community: `Ro 0 Y ea- q `ram � t iz �.5 iSva .1 h a S ya In e0 �1 e Cry om4 u i r a ruail✓ -f- cu.l tuYa 1.�Uf d-/-6of17r-s W,�l� 1ii1 iY1 C�leoJ- d �u�� c�etietcl�vr c wie C1✓J �u raimA a lfra-ra_h oin al D oyhl 1l CG 11414 a. p Please specify and describe other community or city facilities that you plant use,: Stagy Ha, � 5Y-424d �yARC / 6,�/biQolllakd iIo ih a li/) Have you applied for a Special Event Permit for this use? Yes K Will you be able to provide proof of insurance, showing the City as an additional insured? Yes !c No I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions att-ailed to this permit. Signature of Contact Person: Date: � f (-?/ a c, i 5 Public Works Review: Park Use Fee: Date Fee Paid: Date of City Council Approval: Insurance Received: Final Set up Diagram Received. Special Conditions or Requirements: Police Department Review: Administrative Review. Other Required Permits and Approvals Agenda i CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAX: (435) 259-4135 j NAME OF APPLICANT: )) Oak) ,, r �% ? 1 APPLICANT'S MAILING ADDRESS: 2� 0 S 26 U E CITY: � Oak) STATE: L` ZIP: � / v FOR ZONING OFFICE USE ONLY PARKING: MOAB CITY CODE: FT 61. O SIGN PERMIT: I)• 010 MOVED -ON NECESSARY: in YES Lp-NO REQUIRES PLANNING [ COMMISSION APPROVAL ❑ YES ‘)NO REVIEWED BY ZONING ADMINISTRATOR: DATE: 1 co- KS iute ss a e dc. PHONE: �._ Y1,16k1,,Jjj�� BUSINESS NAME: � i � Jl� �'! tom, f 0, J We- 1`uw�✓ � 11( '�p iT +/ {f - S 11. Y4/' D� 414 BUSINESS LOCATION: s l ` J ZONE: -,A - `J 1 li [. I A LVEla 1 r �" t ` b i»1 /� X f a �j / J " - �f , �jJ f �16 � Y i u ` `-- DETAILED DESCRIPTION OF BUSINESS ACTIVITY: GLGtG�' G�� I vc � 6ZC 111 C1� �„� CCL42c4O � -Sal �Qay ' rnu�2C S I/di r 06/16/05 Agenda Page 16 of 26 ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDSOF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/01/05 Agenda Page 15 of 26 MOAB CITY COUNCIL MEETING September 221 2015 Agenda Item #: 6-2 Title: Approval of a Special Event License Application/ Approval of Park use Permit for Anonymous Park/ Approval of a Park Use Permit for the Moab Ho -down Bike Festival Fiscal Impact: n/a Staff Presenter(s): Carmella Galley, Administrative Secretary Department: Administration Applicant: Chile Pepper Bike Shop/Tracy Reed Background/Summary: The Moab Ho -down Festival is on ongoing bicycle festival that consists of several events, including a dirt jump competition, downhill races, skills clinics, costume parties and more. The festival will be held October 22-25, 2015. The skills course will be held on October 22 through 24, while the dirt jump competition will be held October 25. Two of the events need city approval, which can be accomplished with one permit: the dirt jump competition at the Anonymous Park BMX track, and a skills workshop at Swanny Park. The skills workshop is very small scale, with approximately 10-20 participants expected. The dirt jump competition is a fund-raiser for the bike park. Conditions for approval should include: Securing permission from the Grand Center for parking for the dirt jump competition, repositioning the wooden items used for the skills course for each day of the clinic and that organizers ensure that no spectators or participants are in the lanes of traffic on 500 West. Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommends approval of the requested permits and licenses subject to the conditions that the event organizers secure permission from the Grand Center for parking, that the skills clinic reposition the wooden items on the grass for each day of the clinic and that event organizers ensure that no spectators or participants are in the lanes of traffic on 500 West. Recommended Motions: "I move to approve the agenda items associated with the Moab Ho -Down with the recommended conditions." Attachment(s): Application materials Agenda DATE PAID: AMOUNT PAID: RECEIPT No.: 61'6 -f 5 t(oul 1 Y CITY OF MOAB SPECIAL EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 1 FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: $90.00 LICENSE #: zoNE: 17-1)1-s2. NAME OF EVENT: DESCRIPTION OF EVENT: illicut,- fA,r'1 b-:it' .7 --(0--IV!.J , I-,,k.,,, kh0,,,,� Gt Z'J- i'h,7 ' �'�'niceJ+eo, 1 1 f� l� 1� f 1 )li,�• 'f' C.ciT'1 , � �� LOCATION OF EVENT: k�'A( d� - 6 L-01 It-h.- , /�I�Jri,t..-+ jlAhr.,s _nt • ; k, pit a' It , 1 k-, ib' 61khr -- sUp,,(hn 1 ��n' � /� PREMISES TO BE USED: In + ka iI�(L - r1rLr�j►t�l(yt�ot�!/1 `�ArZfe- SINj-m& q,g k - i4)fis btrI v TEMPORARY STRUCTURES TO BE USED (IF ANY): JPqfh- `_ '7 �., g; kr � 1-il DATES) AND TIME(S) OF EVENT: I LI I �. � — J 0 / �.S V Lr I i .1 are - iv bd- -1r 1,, I a. `f - Rik / 4 �,(4e - l . b s ANTICIPATED # OF EVENT PARTICIPANTS: � "- D r i� J lilriy, ( 0 - ) cu � 1 F 6,...e. �� ' l J �� ! o Prrr, — 3igh' EVENT SPONSOR'S NAME; lv� U� I / a f p rg -P r p PHONE, `I3 S v� 5 `4 T le 31 SPONSOR'S ADDRESS: �� a- S . atit i n 2� CITY: 1 +'�ti.oDl�7 _ STATE: (iL—' ZIP; �5 3 2-- SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: DATE OF BIRTH: THIS FORM IS AN APPLICATION FOR A SPECIAL EVENT LICENSE. THE ACTUAL LICENSE WILL BE $SSUED AFTER CITY STAFF OR CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CkTY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE o_r_ALICENSE WILL BE DELAYED. I/VIIE ({�� ' =I Y C HEREBY AGREE TO CONDUCT SAID SPECIAL EVENT STRICTLY IN ACCORDANCE WITH THE MOAB PLEA,SL,INT NAME(S) CITY SPECIAL EVENT LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED,HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND SPONSOR. /j ffLLI ) 01 Z ig ature ponsor f 1 ate S State of Utah ) ) SS County of Grand ) SUBCRIBED AND SWORN to before me this day of „TT t • JENNIE ROSS Notary Public State of Utah Comm. No. 661521 My Comm. Expires Dec 11, 2E6 1 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS! Agenda ATTACH SITE PLAN FOR THE EVENT GROUNDS OF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: 0 APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: Agenda 07 01 05 CITY OF MOAB ✓IN Of, MOAB SPECIAL EVENT LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAx: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: MoAS CITY CODE: SIGN PERMIT: MOVED -ON NECESSARY: REQUIRES PLANNING COMMISSION APPROVAL REVIEWED SY ZONING ADMINISTRATOR: - � v i 1411.W uN 4109 . WN0 406QU11D ❑ YES 141MNo ❑ YES No DATE: 1 • - I ' NAME OF APPLICANT: APPLICANT'S MAILING ADDRESS: - ��jL t � f G?.I[! CJ icty,PHONE: 7� " > '2 - 3. Y ' I J 2 3 h-tic. k tlL CITY: 111, /it .� STATE: Lt. 7 ZIP: k `1153 Z NAME OF EVENT: I f 1..0 kb iAJ i f �iok Y�� /L . �, e?-71(4, �-41-;Y LOCATION OF EVENT: f J+ vL..4 - � J � K � G'd re- le � Lti/ � T � IC t 1 r S OA aY' ' �� 1 ZONE: �-fin i - S j�CG ��r f DETAILED DESCRIPTION OF SPECIAL EVENT: .l 4Y1 +--4-1-Nej i 6Y-) ! + r-Nt o Z G rvI, 7 et-»-r. a -i- 17); IG P 23Afe., bZ- i/uShi e r 3 Ck- f / _s �.� ,FwAnn� Ag-1( -4- Gv1` kp Pack 06/16/05 fir. ' l� Agenda ' r 17W'' -a a) MOAB City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Name of Person Responsible for Use of Park: �c ACf � o� - f� D !-� ry�� e r'I- IrneG' - SACJAillnl Name of Organ'zation an vent if applAcable: , _ In YYlT g Fg S-(; zJ Address: (0411•' I / �� (' te, 4 11/1A n (hie L:7 94-4 c 7 � Day Phone: �' y :� �X Email: ,r) 12;J�`1� Proposed Park Usage information Which park to you intend to use? Swanny Park:y Other (please indicate name of park. r�. tk oUn f'lrr--/z— Please indicate the proPo ed dates and times of use: L Proposed Start Date: 10/ 9 7' Start Time: am /pm End Time• l'-' C/pm iAn kproposed End Date: /u I.9 Start Time: A /pm End Time. 1 i)/pm g ; It e fak ?-5 — I o �� - Pl�as� sdecify what areas of the park are' proposed for use.1 � -- < if 1 GA f `—)' p ii,Ai f -17,, z:4- �r�A On + is ll - f i Pi2 S' l� 1't�r2� i For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. r Number of participants you expect: i Number of spectators that you expect: i{ �'� — �'f f i rZ~i- \\ ut)'Y,,-� L-' _' - -7 ! - }� C P /�G pal L Please describe structures, tents, canopies, portable restrobms, dtc. that you propose to set up at the park: M IJL10-s GL-f' 6 /, t fc—j /L ! Will am lificatiWbe required for your event? Yes V No b' re d ," k e r td- !ti{t l/ t • j � �� Please specify any electrical needs for your event: e lam, I ( 1, , --y}�,t i' 1 ' .tr) ere �"�— Please describe the parking and traffic plan for your event. Locatio�f parking, signage, traffic control devices, use of volunteers, etc. should be described. /. tLr (At ik-1" ut lr of 1/ 1 e-� 1r [0 ieo - - G4"-hi (-er._.1-ems Si L'Y1 J � / � 4, 19 4t rs %i r ' i , . +J�+ 4. -V 7; fr., Cis rz 14_ If you anticipate ny street closures for your event, please describe nelow, and show on the accompanying diagram. 171 A----- PLEASE COMPLETE OTHER SIDE Agenda Do you intend for the park to be open to the public during your event? Yes No S iAJQ rix _ P.): le Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No i,,,- For non-Swanny Park events: Do you plan to charge for admission to the park? Yes No V Please describe any security or crowd cogtrol measures you plan for use of the park: For groups over 100 people, please des ibe your use contr l and recyc`in_g plarFeh' PI e P +61 Pc ----1 4- )(y- 14 J-v_ - ( Please describe your clean-up p an during and after the evier t: %t) -e i'''')•i? au ti' 1 IV 2 i-! - ;'�' ; r N !,,1.. LA- + i 1 i Le C : fV i p v -e,tif 1r r i y 0,4)v � C '" �la� R C : i-- " Please describe your restroom fadlit plan: (� U ± iZ iAi/ w.. ( / lij-v i A- .pc n_-i- it - pt Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community: Lon, s 47-71; s y__6k ;s /htit_ "-it r h C<<— Please specify and describe other ccidnunity or facilities that you plan to use: ruch e__ Have you applied for a Special Event Permit for this use? Yes i./No Will you be able to provide proof of insurance, showing the City as an additional insured? Yes No I certify that the information contained in ti)is application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions attached to this permit. Signature of Contact Person. ?,(1)1-d'7 t Office Use Only Date. 4/ `> I r ") Public Works Review: Police Department Review: Administrative Review. Park Use Fee: Date Fee Paid• Date of City Council Approval: Insurance Received: Final Set up Diagram Received• Special Conditions or Requirements: Other Required Permits and Approvals k Agenda Swanny Park r 400 North Street Aquatic Center Playground overed', tiandsheil � J 6 Covered Picnic Tables 3 Picnic Tables 100 50 N SCALE 0 100 200 1" = 100' FEET 700 West Street To Main St. One Block J Agenda DATE PAID: AMOUNT PAID: RECEIPT No.: 61'6 -f 5 t(oul 1 Y CITY OF MOAB SPECIAL EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 1 FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: $90.00 LICENSE #: zoNE: 17-1)1-s2. NAME OF EVENT: DESCRIPTION OF EVENT: illicut,- fA,r'1 b-:it' .7 --(0--IV!.J , I-,,k.,,, kh0,,,,� Gt Z'J- i'h,7 ' �'�'niceJ+eo, 1 1 f� l� 1� f 1 )li,�• 'f' C.ciT'1 , � �� LOCATION OF EVENT: k�'A( d� - 6 L-01 It-h.- , /�I�Jri,t..-+ jlAhr.,s _nt • ; k, pit a' It , 1 k-, ib' 61khr -- sUp,,(hn 1 ��n' � /� PREMISES TO BE USED: In + ka iI�(L - r1rLr�j►t�l(yt�ot�!/1 `�ArZfe- SINj-m& q,g k - i4)fis btrI v TEMPORARY STRUCTURES TO BE USED (IF ANY): JPqfh- `_ '7 �., g; kr � 1-il DATES) AND TIME(S) OF EVENT: I LI I �. � — J 0 / �.S V Lr I i .1 are - iv bd- -1r 1,, I a. `f - Rik / 4 �,(4e - l . b s ANTICIPATED # OF EVENT PARTICIPANTS: � "- D r i� J lilriy, ( 0 - ) cu � 1 F 6,...e. �� ' l J �� ! o Prrr, — 3igh' EVENT SPONSOR'S NAME; lv� U� I / a f p rg -P r p PHONE, `I3 S v� 5 `4 T le 31 SPONSOR'S ADDRESS: �� a- S . atit i n 2� CITY: 1 +'�ti.oDl�7 _ STATE: (iL—' ZIP; �5 3 2-- SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: DATE OF BIRTH: THIS FORM IS AN APPLICATION FOR A SPECIAL EVENT LICENSE. THE ACTUAL LICENSE WILL BE $SSUED AFTER CITY STAFF OR CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CkTY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE o_r_ALICENSE WILL BE DELAYED. I/VIIE ({�� ' =I Y C HEREBY AGREE TO CONDUCT SAID SPECIAL EVENT STRICTLY IN ACCORDANCE WITH THE MOAB PLEA,SL,INT NAME(S) CITY SPECIAL EVENT LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED,HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND SPONSOR. /j ffLLI ) 01 Z ig ature ponsor f 1 ate S State of Utah ) ) SS County of Grand ) SUBCRIBED AND SWORN to before me this day of „TT t • JENNIE ROSS Notary Public State of Utah Comm. No. 661521 My Comm. Expires Dec 11, 2E6 1 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS! Agenda ATTACH SITE PLAN FOR THE EVENT GROUNDS OF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: 0 APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: Agenda 07 01 05 CITY OF MOAB ✓IN Of, MOAB SPECIAL EVENT LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAx: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: MoAS CITY CODE: SIGN PERMIT: MOVED -ON NECESSARY: REQUIRES PLANNING COMMISSION APPROVAL REVIEWED SY ZONING ADMINISTRATOR: - � v i 1411.W uN 4109 . WN0 406QU11D ❑ YES 141MNo ❑ YES No DATE: 1 • - I ' NAME OF APPLICANT: APPLICANT'S MAILING ADDRESS: - ��jL t � f G?.I[! CJ icty,PHONE: 7� " > '2 - 3. Y ' I J 2 3 h-tic. k tlL CITY: 111, /it .� STATE: Lt. 7 ZIP: k `1153 Z NAME OF EVENT: I f 1..0 kb iAJ i f �iok Y�� /L . �, e?-71(4, �-41-;Y LOCATION OF EVENT: f J+ vL..4 - � J � K � G'd re- le � Lti/ � T � IC t 1 r S OA aY' ' �� 1 ZONE: �-fin i - S j�CG ��r f DETAILED DESCRIPTION OF SPECIAL EVENT: .l 4Y1 +--4-1-Nej i 6Y-) ! + r-Nt o Z G rvI, 7 et-»-r. a -i- 17); IG P 23Afe., bZ- i/uShi e r 3 Ck- f / _s �.� ,FwAnn� Ag-1( -4- Gv1` kp Pack 06/16/05 fir. ' l� Agenda ' r 17W'' -a a) MOAB City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Name of Person Responsible for Use of Park: �c ACf � o� - f� D !-� ry�� e r'I- IrneG' - SACJAillnl Name of Organ'zation an vent if applAcable: , _ In YYlT g Fg S-(; zJ Address: (0411•' I / �� (' te, 4 11/1A n (hie L:7 94-4 c 7 � Day Phone: �' y :� �X Email: ,r) 12;J�`1� Proposed Park Usage information Which park to you intend to use? Swanny Park:y Other (please indicate name of park. r�. tk oUn f'lrr--/z— Please indicate the proPo ed dates and times of use: L Proposed Start Date: 10/ 9 7' Start Time: am /pm End Time• l'-' C/pm iAn kproposed End Date: /u I.9 Start Time: A /pm End Time. 1 i)/pm g ; It e fak ?-5 — I o �� - Pl�as� sdecify what areas of the park are' proposed for use.1 � -- < if 1 GA f `—)' p ii,Ai f -17,, z:4- �r�A On + is ll - f i Pi2 S' l� 1't�r2� i For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. r Number of participants you expect: i Number of spectators that you expect: i{ �'� — �'f f i rZ~i- \\ ut)'Y,,-� L-' _' - -7 ! - }� C P /�G pal L Please describe structures, tents, canopies, portable restrobms, dtc. that you propose to set up at the park: M IJL10-s GL-f' 6 /, t fc—j /L ! Will am lificatiWbe required for your event? Yes V No b' re d ," k e r td- !ti{t l/ t • j � �� Please specify any electrical needs for your event: e lam, I ( 1, , --y}�,t i' 1 ' .tr) ere �"�— Please describe the parking and traffic plan for your event. Locatio�f parking, signage, traffic control devices, use of volunteers, etc. should be described. /. tLr (At ik-1" ut lr of 1/ 1 e-� 1r [0 ieo - - G4"-hi (-er._.1-ems Si L'Y1 J � / � 4, 19 4t rs %i r ' i , . +J�+ 4. -V 7; fr., Cis rz 14_ If you anticipate ny street closures for your event, please describe nelow, and show on the accompanying diagram. 171 A----- PLEASE COMPLETE OTHER SIDE Agenda Do you intend for the park to be open to the public during your event? Yes No S iAJQ rix _ P.): le Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No i,,,- For non-Swanny Park events: Do you plan to charge for admission to the park? Yes No V Please describe any security or crowd cogtrol measures you plan for use of the park: For groups over 100 people, please des ibe your use contr l and recyc`in_g plarFeh' PI e P +61 Pc ----1 4- )(y- 14 J-v_ - ( Please describe your clean-up p an during and after the evier t: %t) -e i'''')•i? au ti' 1 IV 2 i-! - ;'�' ; r N !,,1.. LA- + i 1 i Le C : fV i p v -e,tif 1r r i y 0,4)v � C '" �la� R C : i-- " Please describe your restroom fadlit plan: (� U ± iZ iAi/ w.. ( / lij-v i A- .pc n_-i- it - pt Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community: Lon, s 47-71; s y__6k ;s /htit_ "-it r h C<<— Please specify and describe other ccidnunity or facilities that you plan to use: ruch e__ Have you applied for a Special Event Permit for this use? Yes i./No Will you be able to provide proof of insurance, showing the City as an additional insured? Yes No I certify that the information contained in ti)is application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions attached to this permit. Signature of Contact Person. ?,(1)1-d'7 t Office Use Only Date. 4/ `> I r ") Public Works Review: Police Department Review: Administrative Review. Park Use Fee: Date Fee Paid• Date of City Council Approval: Insurance Received: Final Set up Diagram Received• Special Conditions or Requirements: Other Required Permits and Approvals k Agenda Swanny Park r 400 North Street Aquatic Center Playground overed', tiandsheil � J 6 Covered Picnic Tables 3 Picnic Tables 100 50 N SCALE 0 100 200 1" = 100' FEET 700 West Street To Main St. One Block J Agenda MOAB CITY COUNCIL MEETING Agenda Item #: 6-3 Title: Special Business Event License for a Halloween Fun Run 5K & Kids K on October 31, 2015 Fiscal Impact: None Staff Presenter(s): Carmella Galley, Administrative Secretary Department: Administration Applicant: Moab Charter School, Karisa Larsen Background/Summary: Moab Charter School has applied for a Special Business Event License to conduct their Halloween Fun Run starting at the Moab Charter School and utilizing Parkway Paths to raise money for the Fifth Grade class trip. The Halloween Fun Run has been run in the past as the Moab Autumn Run has been conducted in previous years successfully with no issues. This event does not require law enforcement or other logistical support, except their volunteers, which has been satisfactorily arranged. The Special Events Committee has reviewed the application and supporting material and recommends approval of the event and use of the parkway, with the following conditions: 1. Event organizers must obtain property owners permission for any private property traversed during the course. 2. Secure permission for all parking from adjacent property owners. 1 Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommends Approval of the Special Business Events License and Special Use of Parkway Paths as presented. Recommended Motions: "I move to approve the Special Business Event License for the Halloween Fun Run" with the recommended conditions." Attachment(s): Special Business Event License Application Agenda Votr(51 zce o —0 4-t LI- ANTICIPATED # OF EVENT PARTICIPANTS: TYPES OF VENDORS PARTICIPATING IN EVENT: r. DATE PAID: AMOUNT PAID: RECEIPT NO.: .' SPECIAL EVENT FEE: 00.00 CITY OF MOAB PLUS (CHECK ONE): SPECIAL. BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 ! FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB ❑ TRANSIENT MO): OR ❑ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEE• ltif, LICENSE #: ZONE: r2,s 165 NAME OF EVENT: ;ri -� 1 \ �.'� I `I �I ) r --4 V � ' i 9e- ? �G�s " DESCRIPTION OF EVENT: + jV--, pp -All.EX� t-. V7 t•7 1� CI �, C VI � Tr( { r .., =. ��C`.1 t. f 7� d LOCATION OF EVENT: tAr'•13°, i a I li "� I -f' r riticr, i . +�F' ‘....}- l '--I ri1 PREMISES TO BE USED: LX17)(1 V._; (- ~k1 a tier t74- it . ed TEMPORARY STRUCTURES TO BE USED (IF ANY): r tl �j 1 _ � 1 �y//••�� DATES) AND TIMES) OF EVENT: 90 ,fne 4� � !jl I �% 4 �.� J30 v , � • o oN1 fCr) --12 NUMBER OF VENDORS PARTICIPATING: EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGE, BOOTH FEES, RENTAL CHARGES, ETC.): a EVENT SPONSOR'S NAME: &ct-1p C r o_ _.1-, <3eir,c, i-` PHONE: SPONSORS ADDRESS: S�� C •• 34-0‹ City: AS STALE; V4-r 71P:91-457 z. SPONSORS DRIVER LICENSE DUMBER & STATE OR OTHER PROOF OF 1DENTITY: SPONSORS SOCIAL SECURITY NUMBER: DATE OF BIRTH: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP 0 PARTNERSHIP 0 CORPORATION THER (SPECIFY): SC'ArraC:rf-- EVENT SPONSORS SALES TAX ID #: _ Z Jr0 00 Z NAVE REGISTERED WITH THE STATE FOR TAX ID: RENA G THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. INVE BUSINESS LIC INFOR ATION C AND APLICA State of Utah L It -PRINT NAME S) HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOA.B CITY SE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE NTAI EIN IS TRUE. UWE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION (SP�� G' E AGREE TO FILE THE PROPER REPORTS WITH THE STATE OF UTAH. gnature of Sponsor ) SS County of Grand ) SUBCRIBED AND SWORN to before me this NOTAR UBLIC 9 ale clay of .Sa-p-t- ga_oIS JENNIE ROSS Notary Public `r State of Utah Comm. No. 661521 My Comm. Expires Dec 11, 2016 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Agenda ..:..., of t i; rl lv�Yi jl 3ildu9 Q16fo6i ds1U to etet2 t dr�2 .oN .mmoD t. t t as+: 2911g0 1 rnmo3 gt41 r- �';. 't.d Agenda ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF 0 APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: O APPROVED O DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/01/05 Agenda CITY OF MOAB SPECIAL EVENT LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: DN STY -EFT MOAB CITY CODE: i 061 ��O SIGN PERMIT: T L'x "l 12-a) MOVED -ON NECESSARY: 0 YES \EifNO REQUIRES PLANNING COMMISSION APPROVAL in YES r 0 REVIEWED BY ZONING ADMINISTRATOR: DATE: 1.� NAME OF APPLICANT: Lk * 4_ �. ■[ PHONE: Z - 2141 ; APPLICANT'S MAILING ADDRESS: -a;-)F r]oaDiTY: 01/4 1,J STATE: 1 4.1 ZIP: 94 i ^WM* ..41,» h NAME OF EVENT: \ 1�-ki...) vi V'ki Ni -)le.-- �J 12-i 1.4� LOCATION OF EVENT: ��4 co � C+! 1,a r V Y '1- V1u-A ) vo,(k-uartil prf !ZONE: �si4 J-- `�1 ,,c 1A1, [V Y� �41 DETAILED DESCRIPTION OP SPECIAL EVENT: � VO t 0 rr\f V- �j4 Y YI\ MOckY ;] Vit10( NO,`" PA+10 ---e) rot IW tAnantk -(4 ' ke 5Th a-ade rtzisS -tter). sllav-fin. a kooctuo .71- )Ao �:y we Im f I use --1-e -fh Ag\ 924T/0Y ()via rol-ef 1--kj Vow ! -09( 0 r net fh-e dir4-- patfi' clod Oac.+_ 4r) M CS. w e m f l )(low vblun-keer5 1 -ea v a )/ ''' 0[1) rc tr9 `*' P eve n 4-: otl 4 ro cTr R i UPS d I red 4/16/05 1-J {'�- /r-ci,A.Q.c(Ass , Agenda Utah State Tax Commission Exemption Certificate for Governments & Schools (Sales, Use,Tourism and Motor Vehicle Rental Tax) TC-721 G Rev. 6/14 Name of institution claiming exemption (purchaser) Moab Charter School Telephone Number 435-259-2277 Street Address 358 E 30 5 City Moab State UT ZIP Code 84532 Auth Signature t t ' „ ll �1lJ�J i Name (please print} Emma Weiss Title Director Name of Seller or Supplier: Date CV2//I 5— The person signing this certificate MUST check the applicable box showing the basis for which the exemption Is being claimed. Questions should be directed (preferably in writing) to Taxpayer Services, Utah State Tax Commission, 210 N 1950 W, Salt take City, UT 84134. Telephone 801-297-2200, or toll free 1-800-662-4335. DO NOT SEND THIS CERTIFICATE TO THE TAX COMMISSION Keep it with your records in case of an audit. ▪ UNITED STATES GOVERNMENT OR NATIVE AMERICAN TRIBE I certify the tangible personal property or services purchased are to be paid directly with funds from the entity noted on this form and will be used in the exercise of essential governmental or tribal functions. NOTE: Includes sales of tangible personal property to federally chartered credit unions. "Directly" does not include per diem, entity advances, or government reimbursements for employee credit card purchases. ❑ CONSTRUCTION MATERIALS PURCHASED FOR SCHOOLS OR PUBLIC TRANSIT DISTRICTS I certify the construction materials purchased are on behalf of a public elementary or secondary school, or public transit district. further certify the purchased construction materials will be installed or converted into real property owned by the school or public transit district. Name of school or public transit district: Name of project: 0 UTAH STATE AND LOCAL GOVERNMENTS AND PUBLIC ELEMENTARY AND SECONDARY SCHOOLS Sales Tax License No. H06705 I certify the tangible personal property or services purchased are to be paid directly with funds from the entity noted on this form and will be used in the exercise of that entity's essential functions. For construction materials, if the purchaser is a Utah state or local government, these construction materials will be installed or converted into real property by employees of this government entity. `Directly" does not include per diem, entity advances, or govern- ment reimbursements for employee credit card purchases. CAUTION: This exemption does not apply to government or educa- tional entities of other states. Li HEBER VALLEY HISTORIC RAILROAD I certify these purchases and sales are by the Heber Valley Historic Railroad Authority or its operators and are related to the operation and maintenance of the Heber Valley Historic Raiiroad, • FOREIGN DIPLOMAT I certify the purchases are authorized by a diplomatic tax exemption card issued by the United States. Foreign diplomat number: To be valid this certificate must be filled in completely, including a check mark in the proper box. A sales tax license number Is required only where indicated. Please sign, date and, if applicable, include your license or exemption number. NOTETO SELLER: Keep this certificate on file since it must be available for audit review. NOTETO PURCHASER: Keep a copy of this certificate for your records.You must notify the seller of cancellation, modification, or limitation of the exemption you have claimed. If you need an accommodation under the Americans with Disabilities Act, contact the Tax Commission at (801) 297-3811 or TDD (801) 297-2020. Please allow three working days for a response. Agenda 'ICL idk L.CI IVU., J11-1111 L:US� VUL1119, l.lt3.1Uc]yi: VUy! ,UI III1 / I IUUU, ._7CVVCI Ul VV at.C:1 11 IIU. �n W 200 5 2 .i Clot( 41") e:31/ n r , bpi d= 9c264 b213eca4d97973td�cb cfe49� W300S 1 11111111 E 100 S d* ni Y B E 300 S E200S fill= 'IL lik.11 . LMICAA1Air_ACAILT `— Cah cv\ �•�, y 1 IA 1K... L ,AppChtSo kl n FOrk t, CnCM, rev}C li �. �. ' (R �7� C.CX) +E koti Red Devil Dr 111■11 - ins 11111110111 ■ ow ■ 4111.111 u? or} 0.,46\k,i11,erry0 1---T------- �- —OV# r" � � r ac945,et i� �T v� S C r • *-r • 4" Votr(51 zce o —0 4-t LI- ANTICIPATED # OF EVENT PARTICIPANTS: TYPES OF VENDORS PARTICIPATING IN EVENT: r. DATE PAID: AMOUNT PAID: RECEIPT NO.: .' SPECIAL EVENT FEE: 00.00 CITY OF MOAB PLUS (CHECK ONE): SPECIAL. BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 ! FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB ❑ TRANSIENT MO): OR ❑ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEE• ltif, LICENSE #: ZONE: r2,s 165 NAME OF EVENT: ;ri -� 1 \ �.'� I `I �I ) r --4 V � ' i 9e- ? �G�s " DESCRIPTION OF EVENT: + jV--, pp -All.EX� t-. V7 t•7 1� CI �, C VI � Tr( { r .., =. ��C`.1 t. f 7� d LOCATION OF EVENT: tAr'•13°, i a I li "� I -f' r riticr, i . +�F' ‘....}- l '--I ri1 PREMISES TO BE USED: LX17)(1 V._; (- ~k1 a tier t74- it . ed TEMPORARY STRUCTURES TO BE USED (IF ANY): r tl �j 1 _ � 1 �y//••�� DATES) AND TIMES) OF EVENT: 90 ,fne 4� � !jl I �% 4 �.� J30 v , � • o oN1 fCr) --12 NUMBER OF VENDORS PARTICIPATING: EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGE, BOOTH FEES, RENTAL CHARGES, ETC.): a EVENT SPONSOR'S NAME: &ct-1p C r o_ _.1-, <3eir,c, i-` PHONE: SPONSORS ADDRESS: S�� C •• 34-0‹ City: AS STALE; V4-r 71P:91-457 z. SPONSORS DRIVER LICENSE DUMBER & STATE OR OTHER PROOF OF 1DENTITY: SPONSORS SOCIAL SECURITY NUMBER: DATE OF BIRTH: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP 0 PARTNERSHIP 0 CORPORATION THER (SPECIFY): SC'ArraC:rf-- EVENT SPONSORS SALES TAX ID #: _ Z Jr0 00 Z NAVE REGISTERED WITH THE STATE FOR TAX ID: RENA G THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. INVE BUSINESS LIC INFOR ATION C AND APLICA State of Utah L It -PRINT NAME S) HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOA.B CITY SE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE NTAI EIN IS TRUE. UWE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION (SP�� G' E AGREE TO FILE THE PROPER REPORTS WITH THE STATE OF UTAH. gnature of Sponsor ) SS County of Grand ) SUBCRIBED AND SWORN to before me this NOTAR UBLIC 9 ale clay of .Sa-p-t- ga_oIS JENNIE ROSS Notary Public `r State of Utah Comm. No. 661521 My Comm. Expires Dec 11, 2016 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Agenda ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF 0 APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: O APPROVED O DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/01/05 Agenda CITY OF MOAB SPECIAL EVENT LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: DN STY -EFT MOAB CITY CODE: i 061 ��O SIGN PERMIT: T L'x "l 12-a) MOVED -ON NECESSARY: 0 YES \EifNO REQUIRES PLANNING COMMISSION APPROVAL in YES r 0 REVIEWED BY ZONING ADMINISTRATOR: DATE: 1.� NAME OF APPLICANT: Lk * 4_ �. ■[ PHONE: Z - 2141 ; APPLICANT'S MAILING ADDRESS: -a;-)F r]oaDiTY: 01/4 1,J STATE: 1 4.1 ZIP: 94 i ^WM* ..41,» h NAME OF EVENT: \ 1�-ki...) vi V'ki Ni -)le.-- �J 12-i 1.4� LOCATION OF EVENT: ��4 co � C+! 1,a r V Y '1- V1u-A ) vo,(k-uartil prf !ZONE: �si4 J-- `�1 ,,c 1A1, [V Y� �41 DETAILED DESCRIPTION OP SPECIAL EVENT: � VO t 0 rr\f V- �j4 Y YI\ MOckY ;] Vit10( NO,`" PA+10 ---e) rot IW tAnantk -(4 ' ke 5Th a-ade rtzisS -tter). sllav-fin. a kooctuo .71- )Ao �:y we Im f I use --1-e -fh Ag\ 924T/0Y ()via rol-ef 1--kj Vow ! -09( 0 r net fh-e dir4-- patfi' clod Oac.+_ 4r) M CS. w e m f l )(low vblun-keer5 1 -ea v a )/ ''' 0[1) rc tr9 `*' P eve n 4-: otl 4 ro cTr R i UPS d I red 4/16/05 1-J {'�- /r-ci,A.Q.c(Ass , Agenda Utah State Tax Commission Exemption Certificate for Governments & Schools (Sales, Use,Tourism and Motor Vehicle Rental Tax) TC-721 G Rev. 6/14 Name of institution claiming exemption (purchaser) Moab Charter School Telephone Number 435-259-2277 Street Address 358 E 30 5 City Moab State UT ZIP Code 84532 Auth Signature t t ' „ ll �1lJ�J i Name (please print} Emma Weiss Title Director Name of Seller or Supplier: Date CV2//I 5— The person signing this certificate MUST check the applicable box showing the basis for which the exemption Is being claimed. Questions should be directed (preferably in writing) to Taxpayer Services, Utah State Tax Commission, 210 N 1950 W, Salt take City, UT 84134. Telephone 801-297-2200, or toll free 1-800-662-4335. DO NOT SEND THIS CERTIFICATE TO THE TAX COMMISSION Keep it with your records in case of an audit. ▪ UNITED STATES GOVERNMENT OR NATIVE AMERICAN TRIBE I certify the tangible personal property or services purchased are to be paid directly with funds from the entity noted on this form and will be used in the exercise of essential governmental or tribal functions. NOTE: Includes sales of tangible personal property to federally chartered credit unions. "Directly" does not include per diem, entity advances, or government reimbursements for employee credit card purchases. ❑ CONSTRUCTION MATERIALS PURCHASED FOR SCHOOLS OR PUBLIC TRANSIT DISTRICTS I certify the construction materials purchased are on behalf of a public elementary or secondary school, or public transit district. further certify the purchased construction materials will be installed or converted into real property owned by the school or public transit district. Name of school or public transit district: Name of project: 0 UTAH STATE AND LOCAL GOVERNMENTS AND PUBLIC ELEMENTARY AND SECONDARY SCHOOLS Sales Tax License No. H06705 I certify the tangible personal property or services purchased are to be paid directly with funds from the entity noted on this form and will be used in the exercise of that entity's essential functions. For construction materials, if the purchaser is a Utah state or local government, these construction materials will be installed or converted into real property by employees of this government entity. `Directly" does not include per diem, entity advances, or govern- ment reimbursements for employee credit card purchases. CAUTION: This exemption does not apply to government or educa- tional entities of other states. Li HEBER VALLEY HISTORIC RAILROAD I certify these purchases and sales are by the Heber Valley Historic Railroad Authority or its operators and are related to the operation and maintenance of the Heber Valley Historic Raiiroad, • FOREIGN DIPLOMAT I certify the purchases are authorized by a diplomatic tax exemption card issued by the United States. Foreign diplomat number: To be valid this certificate must be filled in completely, including a check mark in the proper box. A sales tax license number Is required only where indicated. Please sign, date and, if applicable, include your license or exemption number. NOTETO SELLER: Keep this certificate on file since it must be available for audit review. NOTETO PURCHASER: Keep a copy of this certificate for your records.You must notify the seller of cancellation, modification, or limitation of the exemption you have claimed. If you need an accommodation under the Americans with Disabilities Act, contact the Tax Commission at (801) 297-3811 or TDD (801) 297-2020. Please allow three working days for a response. Agenda 'ICL idk L.CI IVU., J11-1111 L:US� VUL1119, l.lt3.1Uc]yi: VUy! ,UI III1 / I IUUU, ._7CVVCI Ul VV at.C:1 11 IIU. �n W 200 5 2 .i Clot( 41") e:31/ n r , bpi d= 9c264 b213eca4d97973td�cb cfe49� W300S 1 11111111 E 100 S d* ni Y B E 300 S E200S fill= 'IL lik.11 . LMICAA1Air_ACAILT `— Cah cv\ �•�, y 1 IA 1K... L ,AppChtSo kl n FOrk t, CnCM, rev}C li �. �. ' (R �7� C.CX) +E koti Red Devil Dr 111■11 - ins 11111110111 ■ ow ■ 4111.111 u? or} 0.,46\k,i11,erry0 1---T------- �- —OV# r" � � r ac945,et i� �T v� S C r • *-r • r. / AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 22/ 2015 / Agenda Item #: 6-41 6-5 / / Title: Approval of a Class I Beer License for Anthony J. Basso, d.b.a. Moab Red Rock Tavern, Located at 44 W. 200 No. and Local Consent for an On -premise Tavern Beer License Fiscal Impact: All applicable fees have been paid by the applicant. Staff Presenter(s): Rachel Stenta, City Recorder/Assistant City Manager Department: Recorder/Treasurer Applicant: Anthony J. Basso J Background/Summary: This location has been previously licensed by has experienced a change in ownership. This application is for a Class I Beer License and Local Consent for an On -premise Tavern Beer License, which entitles the Licensee to sell Beer in the original containers, on the premises for consumption on and off the premises, in accordance with the State of Utah Liquor Control Act and ordinances of the City of Moab. Staff has determined that a formal background check is not required for this type of license. The Police Chief has reviewed this application and has determined that the application is in order. This location has been licensed previously. Options: The City Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommends approval of this application. Recommended Motion: "I move to approve item #6-4 and #6-5" Attachment(s): Application materials Agenda DATE PAID: 1 -(5 Ifs AMOUNT PAID: RECEIPT No.: 1 (00 (o / (71 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB aO�a a CITY OF MOAB RETAIL BEER* LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 CLASS I FEE: ❑ CLASS Il FEE: ❑ PRIVATE CLUB O CLASS III FEE: ❑ CLASS IV FEE: LICENSE #: $200.00 $200.00 $720.00 $90.00 $90.00 APPLICANT'S PERSONAL INFORMATION FULL NAME: A kf T{-ierkJti/ J 8.Ao15 (j HOME ADDRESS: 13 5`5^ _ C q{Z- ih1 Ave SOCIAL SECURITY NUMBER. DRIVER LICENSE NUMBER & STATE: HOME PHONE: CITY: pg4 ce STATE: (ar' DATE OF BIRTH: N35 -6 37- 4/266 ZIP: Pli pi BUSINESS INFORMATION BUSINESS NAME: BUSINESS ADDRESS: M0A6 I26D R-OCie T-a v nJ N200 A) BUSINESS MAILING ADDRESS: Pr) y in 1-10 a,n CITY: SALES TAX ID#: BUSINESS PHONE: 4135 - 6; 5-0- 5-9Sz, STATE: tfr ZIP: Fy5o/ WARNING!! ALL LICENSES, EXCEPT CLASS III, REQUIRE A STATE LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS! CONTACT THE STATE NOW! THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER* UNDER THE FOLLOWING LICENSE: (CHECK ONE) 1. LASS ❑ CLASS II Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and in original containers, for consumption on or off the premises, in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises for consumption on the premises, in accordance with the Liquor Control Act and Ordinances of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose primary purpose is the dispensing of food. In PRIVATE CLUB Same conditions as Class 1 and Class II Beer Licenses. ❑ CLASS III ❑ CLASS IV Retail License shall entitle the Licensee to sell Beer on the premises licensed in original containers, for consumption off the premises in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and in original containers, for consumption on the premises in accordance with the Liquor Control Act and the Ordinances of the City limited to the dates specified. Will you also serve liquor, wine or heavy beer (over 3.2% by weight)? KNo ❑ YES (Requires `Local Consent' approved by City Council prior to State approval.) 2. List brands of beer proposed to be sold by the applicant within the City of Moab: B UDtjjte./562 , Coo' N10.3 �64---)610-y/ DaA F 3. Ay4^2714 'Beer application is for 3.2% by weight only. Also requires a State license. uti2un5 Agenda 3. Have you ever been convicted of any offense other than a minor traffic violation? C2,_No YES (If yes, list offenses along with an explanation. Include locations and dates.) 4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State of Utah if required for Class 1, 11, Private Club and Class 1V. Class 111 Applicants MUST contact the Moab City Police Department License Investigator as soon as possible to be fingerprinted and photographed. A background check is also required. THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN APPOINTMENT. HEALTH INSPECTOR (435) 259-5602 575 Kane Creek Blvd DATE OF INSPECTION APPROVED ❑ DISAPPROVED ❑ REASON: SIGNATURE MOAB CITY COUNCIL AGENDA DATE: 0 APPROVED ❑ DISAPPROVED REASON(S): SPECFAE CONDITIONS: Agenda RETAIL BEER LICENSE APPLICATION Submit completed application and attachments to the City Treasurer for processing. The applicant represents that they possess all the qualifications of a licensee as set forth in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully comply with and have faithfully complied with the Utah Liquor Control Act. This application is submitted to the City of Moab as an inducement for the issuance of a retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah Code Annotated 1953. The undersigned applicant hereby agrees and promises that if such beer license is granted, the applicant will faithfully comply with all provisions of the Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted pursuant thereto, and the ordinances of the City of Moab, and in particular that they will faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to reporting and payment of excise tax, and with regulation 4 relating to advertising, regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair competition and unlawful practice. STATE OF UTAH COUNTY OF GRAND : ss lica "'s Signature 40",i,.SS.t) , being first duly sworn, on his/her oath deposes and says: Tat he/she is the napplicant understands the contents that thereof; bathe sameis the foregoing application, and knows and true to his/her own knowledge. n this � sworn to before me o7/-4-day of Subscribed and DARLENE B UNMAN NODIRYPUBI MITIOF lAN COMMISSION/ 6181115 COMM. EXP. 04 024018 Agenda ON -PREMISE BEER LICENSE - TAVERN Local Consent PURPOSE: Local business licensing authority provides written consent to the Alcoholic Beverage Control Commission (1) to issue an on -premise alcohol license for a person to store, sell, offer for sale, furnish, or allow the consumption of an alcoholic product on the premises of the applicant; and (2) to authorize a variance reducing the proximity requirements AUTHORITY: Utah Code 32B-1-202; 32B-5-201 through 203; 32B-5-205 and -206 IIOA3 , [XI City [ ] Town [ ] County Local business license authority hereby grants its consent to the issuance of an on -premise beer license- tavern to: Business Name (DBA): 140AD Z6-0 Pooz. Tsa vEg -,..f L( (- Applicant Entity/Business Owner: Ate / J . b,osso Location Address: W r,..)657 ,?pp Aigz-rr-( lqina3 Ur ?VS-32 Authorized Signature Name/Title Date LOCAL CONSENT FOR PROXIMITY VARIANCE In accordance with Utah Code 32B-1-202, the local authority also grants consent to a variance regarding the proximity of this establishment relative to a public or private school, church, public library, public playground, or park. Authorized Signature Name/Title Date This is a suggested format. A locally produced city, town, or county form is acceptable. Local consent may be faxed to the DABC at 801-977-6889 or mailed to: Department of Alcoholic Beverage Control, PO Box 30408, Salt Lake City, UT 84130-0408 DABC TV 2/2012 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 221 2015 / Agenda Item #: 7-1 / Title: Approval of Task Order #380.04.100 with Hansen, Allen, and Luce, Inc. approving the Scope of Work for a Storm Water Master Plan in an amount not to exceed $75,000 Fiscal Impact: $75,000 (budgeted) Staff Presenter(s): Phillip M. Bowman, P.E., City Engineer Department: Engineering Consultant: Hansen, Allen, and Luce, Inc. (HAL, Inc.) Background/Summary: This Task Order will complete a Storm Water Master Plan for the City of Moab. The current Storm Water Master Plan was completed in 1999, and will be updated to reflect current conditions within the City that have changed over past 15+ years due to infrastructure aging, new development, and capital projects. With an updated Master Plan, the city will be able to more accurately plan and budget for future storm water infrastructure project costs, and will also be better able to coordinate with proposed future development within the city. This Task Order is budgeted in Fiscal Year 2015/2016 as the "Storm Water Master Plan" in the Storm Water Utility Capital Projects. Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommends approval of the Task Order to complete the Storm Water Master Plan. Recommended Motion: "I move to approve Task Order #380.04.100 with Hansen, Allen, and Luce, Inc., approving the Scope of Work for a Storm Water Master Plan in an amount not to exceed $75,000." Attachments: Task Order (signed by HAL, Inc.) Storm Water Utility Capital Projects budget 1 Agenda Attachment A TASK ORDER NO. 380.04.100 TO MASTER AGREEMENT FOR PROFESSIONAL SERVICES OWNER: CITY OF MOAB Effective Date of Agreement: THIS TASK ORDER NO. 380.04.100 ("this TASK ORDER") to the CITY OF MOAB MASTER AGREEMENT FOR PROFESSIONAL SERVICES (AGREEMENT) is made and entered into as of the day of , 20 , by and between OWNER and HANSEN, ALLEN & LUCE, INC., a Utah Corporation (herein called ENGINEER) who agree as follows: 1. PROJECT. The PROJECT associated with this TASK ORDER is described as follows: Storm Water Master Plan 2. PROJECT SITE. The PROJECT SITE is located as follows: Moab City 3. SCOPE OF SERVICES. The SCOPE OF SERVICES and deliverables associated with this TASK ORDER are attached hereto as Exhibit A. 4. FEES. OWNER shall reimburse for services provided under this TASK ORDER on a time and expense basis not to exceed $ 63,000. Payment shall be in accordance with the FEE SCHEDULE attached hereto as Exhibit B and in accordance with the AGREEMENT. Additional tasks are identified in the SCOPE OF SERVICES with a time and expense basis fee not to exceed $ 12,000 which tasks will not be performed until ENGINEER receives written approval from the OWNER. 5. SCHEDULE. The SERVICES associated with this TASK ORDER are anticipated to be completed within 180 calendar days following written authorization from the OWNER to proceed. 6. ATTACHMENTS AND EXHIBITS. Both parties have read and understood all attachments and exhibits referenced in or attached to this TASK ORDER and agree that such items are hereby incorporated into and made part of the AGREEMENT. IN WITNESS WHEREOF, OWNER and ENGINEER have executed this TASK ORDER as of the date first above written. OWNER: By: Printed Name: Its: ENGINEER: By: Printed Name: v ,_)(n4eS Its: Pr�v►c;ea I Agenda EXHIBIT A STORM WATER MASTER PLAN BACKGROUND AND SCOPE OF SERVICES BACKGROUND The City has requested assistance in developing a storm water master plan to help guide the City in the future. The capital improvement plan that is produced as part of the master plan will provide the City with the ability to plan for future projects. The following scope of work was prepared to define the engineering assistance. SCOPE OF WORK The suggested scope of work is outlined by Task and Subtask below. Tasks: 1. Overall Project Management a. Perform general project management over the project and provide ongoing and consistent communication to the project team and Moab City. 2. Collect and Review Existing Information a. Participate in conference call with the City to discuss and facilitate the collection of available data. b. Collect and prepare data from other available sources. c. Compile collected and provided data into a GIS basemap. d. Identify data gaps and prepare a summary of needed data 3. Complete Inventory of Existing Storm Drainage Facilities a. Perform field work to complete inventory. This includes the preparation of field maps identifying data needs. b. Compile field data and incorporate into the existing system inventory. c. Participate in conference call with the City to discuss the completed inventory and whether additional inventory effort is needed (this scope assumes that the inventory work will be complete at this step and no additional work is necessary). 4. Develop Storm Drain Model a. Participate in model selection meeting with the City. HAL will prepare a comparison matrix and bring examples of different models to assist the City in their selection. Discuss how to handle future development in the model and other modeling criteria. b. Develop model criteria and design guidelines based on feedback from the model selection meeting. c. Using the existing storm drain system inventory and base mapping, delineate subbasins within the City and tributary areas. d. Assign existing hydrologic characteristics to the delineated subbasins. Exhibit A Page 1 Agenda EXHIBIT A e. Participate in conference call with the City to discuss the delineated subbasins and receive feedback. f. Identify areas of the City that could be used for regional detention and debris control facilities. g. Create conveyances in the model and assign existing characteristics. h. Develop storm depth and distribution model inputs for the 2-,10-, 25-, and 100- year storm. 5. Storm Drain Model Analysis a. Compute 2-, 10-, 25- and 100-year storm runoff using the existing model. b. Review the results and identify problem areas. c. Participate in problem identification workshop. d. Perform a model "calibration" based on feedback from the City during the problem identification workshop. e. Develop future subbasin characteristics and create future model in order to identify solutions to existing problems that also take future development into account. f. Identify potential solutions to the problems and prepare summary table of potential solutions. g. Meet with the City in a solutions alternatives workshop in order to identify the City - preferred solutions. h. Prepare a capital improvements plan. i. Prepare storm water quality management recommendations. Consider what the City would need to do if required to participate in the Utah Pollutant Discharge Elimination System (UPDES) Storm Water Program. j. Participate in a conference call to review the capital improvements plan and to prioritize recommended solutions. 6. Prepare Storm Drain Master Plan Report a. Prepare draft report. b. Prepare draft figures. c. Compile draft for submittal to City as a complete PDF document. d. Participate in draft review conference call with the City. e. Incorporate comments from review call into the document. f. Finalize the report and produce final PDF and deliver via email or FTP to the City. Produce 4 hard copies and deliver to the City. g. Attend 1 City council meeting at the end of the project to present the master plan and its findings and recommendations. 7. Additional Tasks a. Participate in public involvement planning with the City with the creation of a public involvement strategy. b. Develop a website accessible by the public which addresses key points and issues that includes updates during the duration of the project. This website will allow public feedback. c. Assist in the assembly of a local committee formed of key stakeholders. d. Participate in 1 stakeholder meetings including preparation and delivery of presentations. Exhibit A Page 2 Agenda EXHIBIT A e. Review Grand County storm drainage criteria and provide the City with feedback and recommendations as they form their own criteria. f. Perform additional field work to complete inventory, if needed. ESTIMATED FEE HAL proposes a "not to exceed" engineering budget of $63,000 for the completion of the Storm Water Master Plan as outlined in this task order with an additional budget of $12,000 to perform the Additional Tasks identified in the scope of services which will not be performed until we receive written approval from the City. See the attached spreadsheet for a detailed cost calculation. Assumptions upon which the above estimated fee is based are as follows: 1. The City will select a hydrology/hydraulics model such as AutoCAD's Storm and Sanitary Analysis or EPA SWMM. The costs to produce and evaluate the City's system using a HEC-HMS model will be less and will not require inventory field work. 2. The City will be divided into about 150 subbasins, including larger undeveloped tributary areas. Exhibit A Page 3 Agenda HAL PROPOSAL SPREADSHEET CLIENT: MOAB CITY PROJECT: Storm Water Master Plan HAnsEn Aufn LUCEnc ENGINEERS Pha Task Task Activity Hours Total HAL Communications Miles Direct Expense Cost with Billing Principal Prof III Prof I Field Tech Secretary Total Labor /Office Expense Travel Expense Cost Contingency COMMENT Period SCJ GLJ JGH MCP Hours Cost & Rate Inc. I Project Management 100 Overall project management and communication 1 1 8 9 $1,070.50 $54.00 $54.00 $1,124.50 199 Quality Control (QC) / Quality Assurance (QA) 1 1 1 2 $253.60 $12.00 $12.00 $265.60 SUBTOTAL HOURS/UNITS: 2 9 0 0 0 11 $66.00 0 0 SUBTOTAL: $273.80 $1,050.30 $0.00 $0.00 $0.00 $1,324.10 $66.00 $0.00 $0.00 $66.00 $1,390.10 Subconsultant Cost II Collect and Review Existing Information 200 Conference call to discuss and collect available data 1 201 Collect and prepare info from other sources 1 202 Compile data and develop GIS basemap 1 203 Prepare a summary of data and identify data needs 1 299 Quality Control (QC) / Quality Assurance (QA) 1 SUBTOTAL HOURS/UNITS: SUBTOTAL: 1 1 1 1 4 1 1 4 8 1 3 7 13 $410.70 $816.90 $1,289.60 III Complete Inventory of Existing Storm Drain Facilities 2 $253.60 5 $513.50 9 $930.50 5 $566.00 2 $253.60 $12.00 $30.00 $54.00 $30.00 $12.00 0 0 23 $0.00 $0.00 $138.00 $2,517.20 $138.00 $12.00 $30.00 $54.00 $30.00 $12.00 $265.60 $543.50 $984.50 $596.00 $265.60 0 0 $0.00 $0.00 $138.00 $2,655.20 Subconsultant Cost 300 Perform survey work to complete inventory 1 2 4 32 38 $3,119.80 $228.00 550 500 $1,085.50 $4,205.30 301 Compile field data into existing inventory 1 1 4 30 35 $3,579.70 $210.00 $210.00 $3,789.70 302 Conference call with City to determine completeness of 1 1 1 1 3 $352.80 $18.00 $18.00 $370.80 inventory 399 Quality Control (QC) / Quality Assurance (QA) 1 2 2 4 $507.20 $24.00 $24.00 $531.20 SUBTOTAL HOURS/UNITS: 4 9 35 32 0 80 $480.00 550 500 SUBTOTAL: $547.60 $1,050.30 $3,472.00 $2,489.60 $0.00 $7,559.50 $480.00 $357.50 $500.00 $1,337.50 $8,897.00 Subconsultant Cost IV Develop Storm Drain Model 400 Participate in Model selection meeting with City 1 401 Develop model criteria and design guidelines, discuss 1 how to handle future development in model 402 Define subbasin boundaries 1 403 Assign Existing subbasin characteristics 1 404 Conference call with City to discuss subbasin map 1 405 Identify areas that could be used for regional detention 1 and debris control facilities 406 Define conveyances and assign characteristics 1 407 Develop storm depth and distribution model inputs for 1 2,10, 25 and 100-year storm 499 Quality Control (QC) / Quality Assurance (QA) 1 2 2 2 8 2 2 20 2 24 1 1 1 2 1 4 2 24 1 4 4 SUBTOTAL HOURS/UNITS: 7 17 85 SUBTOTAL: $958.30 $1,983.90 $8,432.00 0 4 $507.20 $24.00 10 $1,027.00 $60.00 24 $2,491.20 $144.00 26 $2,614.20 $156.00 3 $352.80 $18.00 5 $513.50 $30.00 26 $2,614.20 $156.00 5 $513.50 $30.00 6 $740.60 $36.00 0 109 $0.00 $0.00 $654.00 $11,374.20 $654.00 0 0 $24.00 $60.00 $144.00 $156.00 $18.00 $30.00 $156.00 $30.00 $36.00 $531.20 $1,087.00 $2,635.20 $2,770.20 $370.80 $543.50 $2,770.20 $543.50 $776.60 Combined meeting or remote meeting Assume 150 Subbasins $0.00 $0.00 $654.00 $12,028.20 Subconsultant Cost Agenda V Storm Drain Model Analysis 500 Compute 2, 10, 25 and 100 year storm events 1 0.5 2 2.5 $256.75 $15.00 $15.00 $271.75 501 Review results and identify problem areas 1 1 4 40 45 $4,571.70 $270.00 $270.00 $4,841.70 502 Participate in Problem Workshop 1 10 10 20 $2,159.00 $120.00 450 20 $432.50 $2,591.50 503 Perform model calibration based on feedback from the 1 1 8 9 $910.30 $54.00 $54.00 $964.30 City. 504 Develop future subbasin characteristics and model 1 4 40 44 $4,434.80 $264.00 $264.00 $4,698.80 505 Identify potential solutions to problems 1 2 24 26 $2,614.20 $156.00 $156.00 $2,770.20 506 Participate in Solutions Alternatives Workshop to identify 1 10 10 20 $2,159.00 $120.00 450 20 $432.50 $2,591.50 City -preferred solutions 507 Prepare Capital Improvements Plan 1 4 16 20 $2,054.00 $120.00 $120.00 $2,174.00 508 Storm water quality management considerations 1 1 12 13 $1,307.10 $78.00 $78.00 $1,385.10 509 Conference call with City personnel to prioritize 1 1 1 1 3 $352.80 $18.00 $18.00 $370.80 recommended improvements 599 Quality Control (QC) / Quality Assurance (QA) 1 2 4 6 $740.60 $36.00 $36.00 $776.60 SUBTOTAL HOURS/UNITS: SUBTOTAL: 4 $547.60 VI Prepare Storm Drain Master Plan Report 41.5 $4,843.05 163 $16,169.60 0 0 208.5 $1,251.00 900 40 $0.00 $0.00 $21,560.25 $1,251.00 $585.00 $40.00 $1,876.00 $23,436.25 Subconsultant Cost 600 Prepare draft report 1 2 4 70 76 $7,684.60 $456.00 $456.00 $8,140.60 601 Prepare draft figures 1 2 2 16 20 $2,094.40 $120.00 $120.00 $2,214.40 602 Compile draft for submittal to the City 1 1 1 $99.20 $6.00 $6.00 $105.20 603 Participate in conference call with the City 1 1 1 2 $253.60 $12.00 $12.00 $265.60 604 Incorporate comments into the report 1 4 4 $396.80 $24.00 $24.00 $420.80 605 Finalize report and produce and deliver to City 1 2 2 4 $316.20 $24.00 200 $224.00 $540.20 606 Attend 1 City Council meeting at end of project 1 12 2 14 $1,598.80 $84.00 450 20 $396.50 $1,995.30 699 Quality Control (QC) / Quality Assurance (QA) 1 3 4 7 $877.50 $42.00 $42.00 $919.50 SUBTOTAL HOURS/UNITS: 8 23 95 0 2 128 $768.00 450 220 SUBTOTAL: $1,095.20 $2,684.10 $9,424.00 $0.00 $117.80 $13,321.10 $768.00 $292.50 $220.00 $1,280.50 $14,601.60 Subconsultant Cost VII Additional Tasks 700 Participate in public involvement planning 1 701 Develop website for public 1 702 Assist in assembly of committee 1 703 Attend 1 stakeholder committee meetings, prepare 1 704 Review Grand County storm drainage criteria and make 1 recommendations 705 Additional Survey to assist Inventory 1 799 Quality Control (QC) / Quality Assurance (QA) 1 SUBTOTAL HOURS/UNITS: SUBTOTAL: TOTAL HOURS BY EMPLOYEE: 2 1 7 2 2 4 3 12 1 2 2 2 38 30 12 26 $1,642.80 $3,034.20 40 132.5 2 $198.40 393 68 $5,290.40 100 0 $0.00 2 4 $507.20 $24.00 $24.00 $531.20 43 $3,560.10 $258.00 $258.00 $3,818.10 3 $350.10 $18.00 $18.00 $368.10 14 $1,598.80 $84.00 450 20 $396.50 $1,995.30 8 $1,075.00 $48.00 $48.00 $1,123.00 32 $2,567.40 $192.00 550 500 $1,049.50 $3,616.90 4 $507.20 $24.00 $24.00 $531.20 PHASE TASK Labor Direct Exp Subtotal Subconsultant SubTotal Costs Cost w/Contingency Costs Project Management $1,324.10 $66.00 $1,390.10 $0.00 $1,390.10 II Collect and Review Existing Information $2,517.20 $138.00 $2,655.20 $0.00 $2,655.20 III Complete Inventory of Existing Storm Drain Facilities $7,559.50 $1,337.50 $8,897.00 $0.00 $8,897.00 IV Develop Storm Drain Model $11,374.20 $654.00 $12,028.20 $0.00 $12,028.20 V Storm Drain Model Analysis $21,560.25 $1,876.00 $23,436.25 $0.00 $23,436.25 VI Prepare Storm Drain Master Plan Report $13,321.10 $1,280.50 $14,601.60 $0.00 $14,601.60 VII Additional Tasks $10,165.80 $1,818.00 $11,983.80 $0.00 $11,983.80 TOTAL: $67,822.15 $7,170.00 $74,992.15 $0.00 $74,992.15 Filename: H:\ Marketing \Proposals_SOQ's\2015\Moab\Storm Drain Master Plan\[Copy of HAL Proposal Spreadsheet_Updated2.xlsmpata Entry - Straight Hours 108 $648.00 1000 520 $10,165.80 $648.00 $650.00 $520.00 $1,818.00 $11,983.80 Subconsultant Cost Agenda STANDARD FEE SCHEDULE September 2015 - August 2016 PERSONNEL CHARGES EXHIBIT B Client agrees to reimburse Hansen, Allen & Luce, Inc. (HAL), for personnel expenses directly related to the completion of the project, in accordance with the following: Senior Managing Professional $172.00/hr Managing Professional $147.50/hr Senior Professional II $136.90/hr Senior Professional I $128.30/hr Professional III $1 16.70/hr Professional II $105.10/hr Professional I $99.20/hr Professional Intern $89.60/hr Engineering Student Intern $46.50/hr Senior Designer $97.60/hr Senior Field Technician $97.60/hr Field Technician $77.80/hr CAD Operator $77.80/hr Secretary $58.90/hr Professional Land Surveyor $110.00/hr 1 Man GPS Surveying Services - Surveying Technician $97.60/hr 1 Man GPS Surveying Services - PLS $130.00/hr 2 Man GPS Surveying Services - PLS $145.00/hr Expert Legal Services $275.00/hr DIRECT CHARGES Client also agrees to reimburse HAL for all other costs directly related to the completion of the project. Direct charges shall include, but not be limited to, the following: Communication, Computer, Reproduction $6.00 per labor hour Out-of-town per diem allowance (lodging not included) $35.00 per day Vehicle $0.65 per mile Outside consulting and services Cost plus 10% Other direct expenses incurred during the project Cost plus 10% Trimble GPS Unit $130.00 per day Data Logger/Transducer $125.00 per week INTEREST CHARGE AFTER 30 DAYS FROM INVOICE DATE 1.5% per month Note: Annual adjustments to personnel and direct expense charges will occur in September of each year. Mileage rate changes are based on fuel prices. HAMER ALLE M & LUCE= Agenda MOAB CITY CORPORATION Capital Budget 53 - 53 Storm Water Utility fund as of 09/30/2015 9/17/2015 Description 2016 Budget 2016 Actual Projects: 100 SOUTH STORM WATER IMPROVEMENTS 509,700 0 MINOR STORM WATER PROJECTS 100,000 0 STEWART CANYON DESIGN 300,000 0 STORM WATER MASTER PLAN 59,300 0 Total Projects: 969,000 0 Direct Purchase: Total Direct Purchase: Total Capital Requirement: 969,000 0 Long Term Debt Repayment: Total Long Term Debt Repayment: 0 0 Total Capital and Long Term Debt Requirement: 969,000 0 Resources to be Provided: Net Income 969,000 23,548 Add Depreciation 0 0 Provided/Required from Operation: 969,000 23,548 Project Borrowing 0 0 Total Resources to be Provided: 969,000 23,548 Resource Remaining or to be Provided: 0 23,548 Beginning Capital Asset Resources: 0 0 Ending Capital Asset Resources: 0 23,548 Age Page 1 " / AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 221 2015 Agenda Item #: 7-2 I Title: Approval of the City of Moab's Safe Routes to School Grant Application Fiscal Impact: If the grant is approved, the City's required match would be 6.77% (e.g., $10,000 City match for a $150,000 project near HMK or $12,000 for a $180,000 project that would also include the east side of 100 East in front of the Bark Park and middle school). City sidewalk funds targeted for McGill or the HMK area could be used for the required match. Staff Presenter(s): David Olsen Department: Community Development Applicant: Moab City Background/Summary: The Safe Routes to School Committee has met twice to finalize Safe Routes to School sidewalk and sidewalk ramp projects. The committee includes school district and City representatives including Melinda Snow (designated Safe Routes to Schools official for the school district), Ginger Torres, Tiffany Torres, Rachel Stenta (representing the School Community Council), Mike Navarre, Steve Ross, Tom Nixon, Jeff Foster, Jeff Galley, Phillip Bowman, and myself. The project includes installing 10 intersection ramps and 2,400 linear feet of sidewalk along 400 North (north side & MCs driveway area), McGill (north side), MiVida (small section between Emma & Rosalie Ct), McCormick (east side between Mi Vida & McGill) and Cliffview (west side between Wingate and 400 North). Students walk and ride bikes, scooters and skateboards to and from school along both sides of 400 North. On August 21 st I counted 75 students walking, 22 students biking, 15 students on scooters and 5 skateboarders leaving HMK Elementary School. The other roads listed for ramps and sidewalk sections would be an alternative route for students that live northwest of the school and students who want to avoid heavy traffic. The maximum amount that UDOT can award for a SRTS project is $500,000. Typical SRTS sidewalk projects are 2,000 linear feet. If we can replace the east side of 100 East near the middle school, we would add 850 linear feet to the project. I have included the grant application (excluding quantities), some maps, pictures of the proposed sidewalk sections, a school district letter of support and the Mayor's required letter of commitment. 1 Agenda The grant application is due by October 1st The City will need to contract with engineering consultants to perform the design and construction management functions of the project. The design consultant works under the direction of the UDOT Project Manager to complete a set of engineering plans and specifications that meet the objectives and Federal requirements of the project and can be advertised for construction. The design consultant may also be expected to provide a qualified engineer to perform the Resident Engineer function during the construction process or the City may choose another consultant to perform the Resident Engineer function. Projects are bid through UDOT and constructed by private contractors chosen through the standard UDOT low bid process. Payment for all aspects is handled directly by UDOT. At the end of the project, the City is required to reimburse UDOT for the matching funds amount and cost overruns. The Mayor will need to write a letter of commitment. Options: 1. Approve the Grant as proposed 2. Approve the Grant with Council initiated changes. 3. Don't Approve the Grant. Staff Recommendation: Approve to submit the grant application. Recommended Motion: I move to approve the Safe Routes to School grant application. Attachment(s): Agenda City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 September 22, 2015 Dear Safe Routes to School Selection Committee, Mayor: Council: David L. Sakrison Kyle Bailey Heila Ershadi Doug McElhaney Kirstin Peterson Gregg W. Stucki I, David Sakrison, Mayor of Moab City, certify that the City is aware of the proposed sidewalk and intersection ramp projects, and support the request for infrastructure funding from UDOT's SRTS Program. I certify that Moab City is the owner of the property (r-o-w) on which the proposed projects are located and will maintain the infrastructure upon completion. I certify that Moab City will pay 6.77% of the project costs in accordance with the Federal funding requirements. These matching funds will be available in November 2015. In the event that budget overruns occur, Moab City will be responsible for paying the overrun amount. We are aware of this financial responsibility. I also certify that Moab City will sign a Local Government Federal Aid Agreement. Respectfully, David Sakrison, Mayor cc a) a) Q First EPA Green Power Community in the Nation RIND COUNT ifNMI MIMI Meads Snow PNnclpal 489SOO1X/100MST MOM MN8458Y MON (4851159--1158 RIX l485/159-Bt?1 e-nei/ sporan OniOds0901&011 Seelig, Me Me MI September 15, 2015 To Whom It May Concern: I, Melinda Snow, the Principal of Grand County Middle School and designated Safe Routes to Schools official for the Grand County School District, certify that the above named sponsoring agency is committed to working collaboratively with Moab City in the completion of the 'safe sidewalks and ramps' project as outlined in the grant application. We support the request for infrastructure funding from UDOT's SRTS Program. If you have questions within my area of expertise and responsibility pertaining to this project you may contact me at: Office: (435)719-4700 Email: SnowMOgrandschools.org Respectfully, --..„,. 6� i r Melinda Snow, Principal Grand County Middle School and Safe Routes to Schools Official Grand County School District Moab, Utah 84532 Section 4: Detailed Project Description A. Current Conditions 1) Location Site #1 Street Name: 4vu IN, ivii viad, iviwiii, miff„i o,e, Q Mr rnrmirr From: 500 West To: 200 West Maintaining Agency (choose one): City If "other", please specify: Project begins how far from the school (entire project must be within 2 miles)? 0— 0.5 mile If the project is a sidewalk, please state: Length (ft): 2,400 Side of road (e.g. N, S, E, W): North & South Site #2 Street (OPTIONAL) Name: 100 West & 100 East From: 500 West To: 200 West Maintaining Agency (choose one): City If "other", please specify: Project begins how far from the school? 0 — 0.5 mile If the project is a sidewalk, please state: Length (ft): 1,785 Side of road (e.g. N, S, E, W): West & East 2) Project Characteristics Current status of walking/biking surface where the project would be constructed: (select one) Briefly describe the status of the current walking surface and/or other existing facilities, project (e.g. bike lanes, multi -use paths, school zone signs and markings, marked crosswalks, signs, and markings that affect this bike parking, etc.): The 400 North, Mi Vida, Mc Gill, Cliffview, Mc Cormick and 100 West sidewalks leading missing sections. The sidewalk in front of the middle school needs to be replaced to prevent trees roots from upheaving it. to HMK school have many and moved a few feet to the east 3) Traffic Controls Mark all that apply in regard to traffic We need pedestrian features X We need school signs* ❑ control devices (* items must be supported by an engineering study): We need marked school crosswalks* We have what we need If necessary, briefly describe the existing and needed traffic controls: The City of Moab has the marked crosswalks, school zones, signs and traffic controls as required by law. The sidewalks leading to the schools have gaps where sidewalks are needed. Ramps are also needed at intersections. 4) Student Travel Data a. School Data: Total # of students: 1,076 # who walk to school: 128 # who bike to school: 50 # of students currently walking or biking along this route: 128 # of students who could walk or bike along the proposed route after improvements: 500 b. Route Data: # of students living along the proposed route within 2 mi of the school, based on what method (mark all that apply)? 600 Existing school data X Visual Observation Survey X Estimates X B. Attach each participating school's SNAP map to the email that includes this completed application. C. Also attach photos clearly indicating existing conditions. Agenda Ver. 07-17-15 L y V'V Juan Ct r. Gracel utheran Church OMB PM W Artr GiII Blvd Wingate Ave Ager Mivida Dr f i rot K Community Maxine ',loa6 Recreation wdYA ivaric Center Poison McGill -Mid Block - Facing West Mc Cormick/Mi Vida Facing South 400 North 500 West_ Facing East• J r . r , . I. • • - I A • 'r y r,. a 1 • ` r r • :1„.: - - • �`. a) a) u 100 Wlnp.arWalnut- Ln Facing North < , Agenda 100 NV/Williams Way Facing North 100 NV/Williams Way Facing South 100 NV/Park Facing South 0 NI/Desert Bistro Facing South &fee oage I owego oolldoe L t AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 22, 2015 / / Agenda Item #: 7-3 Title: Contract with the Utah Division of Parks and Recreation Non -motorized Trail Matching Fund Program Fiscal Impact: The $8,000 grant will help pay for overlaying the Moab Springs Ranch portion of the North Corridor Path with asphalt and help pay to make a road base trail from the 5oo West Underpass to the little bridge and back to the south drive approach that is located south of the 5oo West bridge guard rail. The match mainly comes from the Mill Creek 2840074 account. Staff Presenter(s): David Olsen Department: Community Development Applicant: Moab City Background/Summary: The grant application to overlay the Moab Springs Ranch Moab portion of the North Corridor Path with asphalt and help pay to make a road base trail from the 500 West Underpass to the little bridge and back to the south drive approach located south of the 500 West bridge guard rail was approved by the City Council several months ago. I have included a copy of the contract. Options: Don't sign the contract Staff Recommendation: Sign the Contract Recommended Motion: I move to approve the contract between the Utah Division of Parks and Recreation and the City of Moab to Attachment(s): Agenda UTAH DIVISION OF PARKSRECREATION FEDERAL HIGHWAY ADMINISTRATION RECREATIONAL TRAILS PROGRAM GRANT APPLICATION 1. Project Title: Mill Creek Parkwav/500 West Extension North Corridor Path Asphalt Overlav 2. Project Sponsor: M oa la City 3. Location (nearest town): M oa b City 4: County: Grand 5. Congressional District (check one): ❑ 1 ❑ 2 X 3 6. Project Manager: D av i d Olsen 7. Address: 217 East Center Street, Moab, Utah 8 8. Telephone: 435-259-5129 9. E-mail: davidCc�moabcity-oro 10. Amount of fiscal assistance requested $ 8,000 (Up to 50% of total project cost) (round up to nearest dollar) 11. Total estimated project costs $ 16,000 (round up to nearest dollar) (If awarded funds, the project sponsor is responsible for 100% of project costs until final reimbursement. Federal project sponsors must supply 5% of the total project cost from non-federal sources.) 12. Please check only one box. If applying for both, a separate application is required. X NON MOTORIZED RTP funds ❑ MOTORIZED RTP funds CERTIFICATION: I certify that I am authorized to sign this application and that the information herein provided is, to the best of my knowledge, true and accurate. I further certify that the applicant has the necessary financial resources to fulfill all obligations relative to this project including the cost of operation and maintenance. I further certify that this application is submitted by an official action of the governing board of the applicant agency. S r, co c am a) a iture of Authorized Agent :-Lca-te Gv‘5?-c /��— Title 3 3Q 4,ojz e Date j'. J ---Q,60)-,- h Project Description In the space provided, provide project description. Specify what is to be built. If it is a trail, does the project provide physical connections between resources; does it link existing community or regional trails; does it enhance access to recreational opportunities and/or enable residents to use non -motorized means for exercise or recreation? If it is a facility, specify exactly what is to be built. Address current and projected use of trail or facility by providing visitor statistics, traffic counts, usage numbers, or similar data for the area. Attach one map of the proposed project and one map of the proposed project's location within the State of Utah. The City of Moab desires to install a 500' long by 10' compacted road base trail that will extend from a little bridge along Mill Creek that is located upstream of the 500 West/Mill Creek road bridge. The trail would connect to the 500 West Underpass and to a new concrete path located south of the 500 West/Mill Creek road bridge. The existing 500 West path and bike lanes and the Mill Creek Parkway extend 5 miles from the proposed location of interest. The City also proposes to overlay the old asphalt section of the new Moab North Corridor concrete path. The asphalt section is 1,000' long and is in poor condition. It is located along the east side of Highway 191 and along the frontage of the Moab Springs Ranch. The project would include laying down a mat and adding 1.5" of asphalt on top of the existing asphalt. This path is connected to paths and trails that branch out from the Colorado River/Lions Park Trail Hub and are used by thousands of recreationalists. Is public access guaranteed? X Yes ❑ No Project land is owned or controlled by (Check one or more): X City ❑ County X State ❑ Federal ❑ Private If land is owned by other than applicant agency, include copies of leases, easements or other agreements for use of land; or a letter from the landowner specifying that the landowner will permit the project on their land and will execute the appropriate legal document in a timely manner. Anticipated project starting date: Spring 2016 Estimated completion date: Summer 2016 Include a copy of the proposed project schedule/timeline. Schedule: Both areas have approved environmental assessments. The projects will be done by a hired contractor and it should only take a couple days to complete the work. Approximate time line would be as follows: Mill Creek Parkway/500 West Road Base Trail: Start and finish anytime between April -June 2016 North Corridor Path Asphalt Portion Overlay: Start and finish anytime between April -June 2016 ca c d ca Q 4 Will this project replace or enhance any existing developed recreation site? X Yes ❑ No Is project pursuant to a current master plan or needs assessment? X Yes ❑ No (If yes, give title and date of pertinent plan or assessment and refer to the trail's applicability to the plan in the space below. Please do not attach the master plan.) The expansion of the Mill Creek Parkway is in the City of Moab's General Plan and in the Grand County Non -motorized Trails Master Plan that was adopted in 2011. The proposed extension of the trail and path is located on page 44 of the master plan. A. TRAIL USES: Trail uses allowed (check all that apply): X Jogging/hiking ❑ Horseback riding X Rollerblading X Road bicycling X Mountain biking ❑ Nordic skiing (cross country) X Skateboarding Season(s) trail can be used X Spring X Summer X Fall X Winter B. ADA accessible? ❑ Yes X No If yes, refer to www.ada.gov C. TRAIL CONSTRUCTION: (check all that apply and provide relevant details): New and rehabilitated/relocated trails funded under this program shall meet trail construction guidelines to serve the purpose for which the trail is designed and to withstand local weather conditions. X New trail Tread width 10' Trail length 400' ❑ Trail rehabilitation/relocation Tread width Trail length Trail surface material (Describe): 5 Q' Overpass/Underpass Width Length Clearance height to trail surface Q' River/stream crossing Q' New bridge Width Length Q' Purchase of hand tools Q' Purchase of mechanized equipment (Describe): Explain below what will become of the hand tools/equipment upon project completion Describe other trail improvement(s): D. TRAIL HEAD FACILITIES: Q' New trail head Q' Parking stalls # Q' Drinking water Q' Reconstruction Q' Trail head improvement Q' New restroom (must be ADA accessible) Q' Kiosk Q' Signs Parking area dimensions Surface material (Describe): List other trailhead features: Will trailhead be plowed in winter? Q' Yes Q' No E. TRAIL SIDE FACILITIES: Q' Warming but Q' Yurt Q' Shelter Q' Restroom Q' Benches Q' Kiosk Q' Water Q' Hitching Rail(s) Q' Corral Q' Bike rack(s) Q' other: (Describe): F. TRAIL SIGNING: Q' Route marking Q' Regulatory Q' Informational Q' Interpretive Describe): cc a) ca Q 6 G. TRAIL INFORMATION: Is a brochure/map part of the funding request? ❑ Yes X No H. PROPERTY ACQUISITION: Fee title purchase: ❑ Yes X No ❑ NA I. TRAIL MAINTENANCE: 1. Travel routes Trail/route name(s) and length(s): Work to be done:(Check all that apply): Repair or replacement of: X Trail tread / route surface (Feet or Miles) 1,000' X 8' ❑ Brush back vegetation ❑ Stream crossing(s) ❑ Wet area crossing(s) ❑ Bridge(s) ❑ Water diversion structure(s) ❑ Culvert(s) ❑ Cattle guard(s) ❑ Fence ❑ Gate(s) ❑ Switchback repair ❑ Disturbed area rehabilitation ❑ Sign(s) ❑ Clearing of obstruction(s) (Logs, rocks, etc.) ❑ Replacement or repair of trail blazes, markers & cairns (Number) ❑ Back slope grooming ❑ Retaining walls ❑ Other: (Feet or Miles) (Number) (Number) (Number) (Number) (Number) (Number) (Feet) (Number) (Number) (Sq. or Linear Feet) (Number) (Miles) 2. Trail heads (Feet or Miles) ( Feet) Trail head name(s): cc d Q 7 3. Work to be done: (Check all that apply): ❑ Parking surface repair (Sq. Feet) ❑ Parking barriers (Number) ❑ Restroom (Number) ❑ Signs (Number) ❑ Loading ramps (Number) ❑ Culinary water systems (Number) ❑ Other: DETAILED DESCRIPTIONS OF ITEMS CHECKED ABOVE: (Give specific measurements and details of work to be to be accomplished under "Project Description"above. Describe methods to be used; i.e. hand vs. mechanical.) J. EDUCATIONAL PROGRAMS TO PROMOTE TRAIL SAFETY AND ENVIRONMENTAL PROTECTION ❑ Development and operation of trail safety education program(s) ❑ Development and operation of trails -related environment education program(s) ❑ Production of trail -related educational material(s) (informational displays, in print, video, audio, interactive computer displays, etc.) DETAILED DESCRIPTION OF ITEMS CHECKED: (Give details of problem(s) to be addressed, message(s), curriculum(s), method(s) of delivery, etc., under "Project Description"above.) K. GIVE EVIDENCE OF PUBLIC SUPPORT FOR YOUR TRAIL PROJECT. In the space below address: (1) how the project is part of a comprehensive plan and/or part of an overall trail network and describe its community, regional, statewide or national significance; (2) volunteer or private sector contributions to the project; (3) support from other groups; cooperation and support among adjoining and/or other affected jurisdictions for your project (such as city to city, city to county, city/county with the Forest Service, BLM, National Park Service, etc.) Both projects are in the Grand County/Moab City Non -Motorized Trails Master Plan. Moab is known as the "Mountain Bike Capital of the World" and attracts over a million visitors per year. According to the Singletrack magazine, Moab attracts more mountain bikers than anyplace in North America. Moab's volunteer hours for building trails in the last few years exceed 10,000 hours. Trail Mix involves volunteers on a weekly basis to build and maintain trails. The Moab Trails Alliance (MTA) donates approximately $20,000 a year to Trail Mix for singletrack map sales. Local bike shops sell the maps and give the proceeds to the MTA. Support comes from the Grand County Trail Mix Committee, the Moab Rotary Club, Lions Club, NPS, BLM, Forest Service and Moab City. The development of the Lions Park Trail Hub, in particular, has involved even more groups than those listed. cU 15 d a) Q 8 L. DETAILED PROJECT BUDGET: Attach a one -page detailed project budget. Your budget must include source of project funds and when the funds will be available. Show sponsor cash, labor and equipment and any donor contributions such as property, cash, labor or equipment. Project expenses should be broken down by category, item, and quantity. Specify items covered by your match along with what the RTP match will cover. If your budget includes "contingencies," this dollar amount will not be funded by the program and will not be included as part of the 50/50 match. This is a critical component of the application. The more detailed the better. Total project costs must correlate with item number 10 and 11 on page three of the application. ESTMATED ANNUAL OPERATION AND MAINTENANCE COSTS OF THE PROJECT $ 500 Who will be responsible for maintenance? Moab Public Works Dept_ M. PAST EXPERIENCE: Has your organization received RTP funding in the past? �/ vYes ❑No If yes, provide list of projects funded within the past 5 years and dollar amounts. For each project, specify whether complete or not complete. 2011 Moab Eastside & Klondike Singletrack Trails $12,500 Completed 2009 Moab Pipe Dream Trail $26,500 Completed N. LETTERS OF SUPPORT: Please attach no fewer than two (2) and no more than five (5) letters of support for the specific project for which funding is being requested. These should include a letter from each of the partners and any prospective clubs or organizations. O. NON PROFIT: Nonprofit organization CI Yes XNo If so; provide nonprofit 501(c)(3) status; most recent by-laws; approved board meeting minutes in which this project is supported; and supporting financial documentation. Permission from land managing agency to complete work XYes ❑ No If so; provide documentation. The City owns the land along Mill Creek and 500 West. The North Co r Path is part of the UDOT r-o-w and the City has an easement for the eastern portion of the path. co c 9 a) as Q Project Budget Source of Project Funds: $8,000 Cash (+$8,000 budget loan) City of Moab Available July 1, 2015 $8,000 Reimbursement RTP Available Fall or Winter 2015 Note: The City of Moab has already spent a considerable amount of money for the Mill Creek Parkway, the recently completed 500 West Project that includes bike lanes and paths, and the recently completed North Corridor Path that leads to the Transit Hub and developing Lions Park Trail Hub. Cost Estimates: Mill Creek Parkway/500 West $4,000 To prepare 5,000 square feet of trail and place 3" of compacted road base at $.80 per square foot. North Corridor Path/Moab Springs Ranch Asphalt Overlay $12,000 To sweep and tack $10,000 square feet and place 1.5" hot mix asphalt overlay at $1.20 per square feet. $16,000 Total See attached Bid Proposal from LeGrand Johnson Construction Company cc c d ca Q 1 April 28, 2015 Utah Trails & Pathways Advisory Committee Utah Division of Parks and Recreation 1594 West North Temple, Suite 116 P.O. Box 146001 Salt Lake City, Utah 84114-6001 Dear Utah Trails and Pathways Advisory Committee Trail Mix, a Grand County Non -motorized Trails Committee, supports trails for all of the non -motorized users in the County. We partner with Moab City on many of their trail building efforts and support the "Complete Streets" concept to help bikers and pedestrians travel safely through town and into the County. Moab City has done a terrific job in creating an award winning bike friendly community. The Grand County Trail Mix Committee supports the City's current effort to improve a stretch of the North Corridor Path along Hwy 191 near the Moab Springs Resort. This extremely popular connector path is used by thousands of recreationalists to access our many dirt trails in the County. This fairly new concrete pathway leads from Moab to Lions Park and the Colorado River. The concrete path was installed up to an older section of the trail that was paved long ago. The old pavement has crumbled creating a hazard and multiple maintenance problems. Moab City hopes to solve the problem by installing an asphalt overlay over the damaged 1000' of path. The Trail Mix Committee also supports the City's desire to create a 500' long new compacted dirt path segment of the Mill Creek Parkway that will connect to the bike lanes and paths along 500 West via a tunnel underpass. The pathway will help keep trail users off a busy street as they commute to work and to play. The Grand County Trail Mix Committee supports the application to the Utah Division of Parks and Recreation to add a new connector trail to the 500 West area, and to fix a section of the heavily used pathway along Hwy 191. Thank you for your consideration of this application. Sandra Freethey Grand County Trail Mix Chair If C501 005 ARIZONA r Logan. Tooele • t dr.. f • r `- __ r". I i f r • Brigham City Ogden• p iatiLy--�-- * Salt +E lty .Ilse Orwor _ Prod #� Demnison preen Rimer fif Richfield Project Location —♦ Moall mil OMING COLOqADO ,a iVe eh tlu� '1 I� I r � guli,____ i Cedar City • 1 j t 4 ii _y•--St-66"ger/ flikanab5 iJ � � A ELLAN Geographixrsit 5 100 wuww. n aps.co • t yI Monticello • Blanding, E ti ,y41. x . %), x Nc - . ' i.lY r epuo6v Anonymous Park Asphalt Section of North Corridor Path AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 22/ 2015 Agenda Item #: 7-4 Title: Public Hearing and Approval of Resolution #28-2015—Amending the Fiscal Year 2015/2016 Budget to Public Hearing Fiscal Impact: New expenditures are covered by excess prior year revenues; public hearing only Staff Presenter(s): Rebecca Davidson, City Manager / Rachel Stenta, City Recorder Department: Administration Applicant: n/a Background/Summary: This year we've had a few things come up early in the year that has necessitated an earlier budget opening than in previous years. Attached is a proposed resolution that summarizes all budget adjustments. General Fund: Revenue: At the close of last fiscal year our overall taxes came in $945,546 higher than budgeted. Of that total, we brought in $184,000 more Sales and Use Tax than budgeted and $514,227 more Resort Community Tax than budgeted. The under -budgeted revenue rolled into our general fund balance at the end of the fiscal year. This budget opening proposes to allocate a portion of last year's unallocated operating revenue. Information Technology (IT) Upgrades: A few months ago, we identified some critical security and legal compliance issues in our IT infrastructure. The security issues were very high risk and required immediate action to protect the City. We were successful in resolving the issues quickly and effectively utilizing state contract purchasing for hardware and emergency consulting services. The security upgrade required updating many of our outdated and sunsetted systems. We have also neglected updating our computers on a regular replacement schedule — it has not been a budgetary priority in past years. Operating systems are outdated and no longer supported or security updated by Microsoft. We need to update systems based on critical priority. I am suggesting that we do this through a centralized IT budget. The proposed IT budget includes the emergency hardware, software and consulting as well as other system upgrades for this year. For future years' budgets, all city IT systems will be on a scheduled, centralized replacement. Pest Control: Agenda Rebecca has been in touch with several informal homeowner groups. They have expressed concerns about the number of skunks and raccoons that are entering yards and houses and causing some threat to their cats. There is a local contractor who can assist the City with removal of the raccoons and skunks that are causing the difficulties. Staff is requesting $4,000 added to the budget to assist in the use of the local contractor. Community Development — CDBG: The Virginian Apartment Project did not close out last fiscal year as anticipated. The Housing Authority of Southeastern Utah administers the project and we are the "pass through" agency for funding. There is approximately $30,000 in project funds remaining for this fiscal year. Capital Projects — Street Sweeper: The Street Sweeper was scheduled to be replaced last Fiscal Year. It was ordered and availability from the Manufacturer has been delayed. It was not carried over to this year's budget. This corrects that so we can move forward with the purchase. Old City Park Sprinkler Automation: As part of the improvements at the Old City Park, we are planning to automate the sprinkler systems for more efficient use of staff. This automation will cost $35,000 in materials to complete this fall. Trail Improvements: In the review of the trail through the Bazil-Todd property the staff is requesting $50,000 for the design and construction of a walking bridge over Mill Creek to move the trail from the south side to the north side in the area west of 100W Storm Water Utility Capital Project — Storm Water Master Plan: The budget currently has $58,500 in the budget, however, we are finding that the overall Master Plan will cost approximately $75,000, therefore, we are requesting the increase from $58,500 to $75,000. This increase is being requested at approximately $16,500. Options: Council can approve, table, or deny the proposed resolution. Staff Recommendation: Staff recommends approval of the proposed resolution, after the public hearing is held. Agenda Recommended Motion: I move to approve Proposed Resolution #28-2015 — A Resolution Amending the Fiscal Year 2015/2016 Budget. Attachment(s): Proposed resolution #28-2015 Agenda RESOLUTION # 28-2015 A RESOLUTION AMENDING THE FISCAL YEAR 2015/2016 BUDGET WHEREAS, the City of Moab has proposed to amend the 2015/2016 fiscal year budget for the various funds; NOW, THEREFORE BE IT RESOLVED THAT THE 2015/2016 FISCAL YEAR BUDGET SHALL BE AMENDED AS FOLLOWS: Amended Fiscal Year 2015/2016 Budget Amended Amended Revenue Expenditures 1. General Fund $ 9,174,820 $ 9,174,820 2. Community Development Fund $ 77,106 $ 77,106 3. Capital Projects Fund $ 1,675,489 $ 1,675,489 4. Storm Water Capital Budget $ 979,700 2015/2016 Fiscal Year Budget Amendments FUNDS REVENUES EXPENDITURES GENERAL FUND Transfer from Beg. Fund Balance Animal Control - Prof & Tech $ 114,000.00 $ 4,000.00 Information Technology Software $ 30,000.00 Professional & Technical $ 35,000.00 Equipment $ 45,000.00 COMMUNITY DEVELOPMENT CDBG Virginian Apartments CDBG Projects CAPITAL PROJECTS Transfer from Beg. Fund Balance Highway Equipment Park Improvements Trail Improvements STORM WATER UTILITY FUND Capital Project Storm Water Master Plan $ 30,000.00 $ 290,000.00 $ 30,000.00 $ 205,000.00 $ 35,000.00 $ 50,000.00 $ 15,700.00 PASSED AND ADOPTED in open Council by a majority vote of the Governing Body of the City of Moab this 22nd day of September, 2015. Agenda Pagc 1 of 2 ATTEST: Rachel E. Stenta City of Moab David L. Sakrison Mayor "- " 115 Page 2 of 2 Agenda September _, 2015 Bureau of Land Management Attn: Lance Porter 82 East Dogwood Moab, Utah 84532 RE: Moab City Council comments on Moab Master Leasing Plan DEIS Dear Mr. Porter: The Moab City Council would like to thank your office and the U.S. Bureau of Land Management (BLM) for the hard work completed in developing a draft Moab Master Leasing Plan. Today, we write in support of that effort and the direction that BLM is taking to strike a balance between oil and gas development and potash mining with the protection of our public lands. Tourism and recreation play a keystone role in our local economy. As noted in the draft plan, recreation on BLM lands alone would generate upwards of $761 million in economic activity over the next 15 years and support over 1,000 jobs. In addition, the National Park Service estimates that Arches and Canyonlands National Parks generate $146.5 million in economic activity each year. Ensuring healthy public lands and a strong vision toward balance is key for the economic future of Moab businesses and the quality of life for Moab's residents. We were pleased to see early collaboration during stakeholder discussions hosted by our Mayor with attendance and comments from Grand County, SITLA, the National Park Service and others. Those efforts provided a forum where ideas and concerns could be shared amongst the group. Your office should also be commended for continuing dialogue among local stakeholders about how public lands should be managed. The BLM clearly listened to what local stakeholders had to say. We look forward to seeing the final plan that BLM will put forward for Moab. We believe the draft plan (Preferred Alternative D) is headed in the right direction to strike a balance between conservation and development. That's no small feat, and we applaud the thoughtfulness of the approach. We believe that that the BLM should adopt the strongest plan possible to protect tourism and recreation values on our public lands and rivers while facilitating the responsible development of oil and gas drilling and potash mining. As you continue to refine the proposal, we encourage the BLM to continue working closely with stakeholders. We look forward to the progress ahead and, again, thank the BLM for the great work to protect Moab's world class recreation and a strong and diverse local economy. Sincerely, Agenda Moab Master Leasing Plan Draft Environmental Impact Statement (DEIS) Analysis Why a Master Leasing Plan is needed - All public lands are managed through a planning process that is updated at regular intervals. The intervals between plans updates can stretch from 10 to 25 years and beyond depending on the availability of funding. All Bureau of Land Management (BLM) lands are managed by Resource Management Plans (RMPs) that cover millions of acres and address thousands of issues and hundreds of stakeholders. By definition these are broad -brush plans that are not always able to consider all the details. The growth of the recreation industry and the recent boom in oil and gas development has led to conflict in the Moab area, which is also home to important potash resources. The purpose of a Master Leasing Plan (MLP) for the area around Moab is to explore the detailed needs of all related stakeholders. The Moab MLP covers about 900,000 acres that border both Arches and Canyonlands National Parks. The goal is to make a detailed plan for this area to optimize the landscape and meet the needs of all stakeholders by creating zones with different conditions ("stipulations") for resource extraction activities. How Alternatives are Developed - Whenever a change is being made on public lands, the law requires that public comments be considered. These usually happen during two phases of the process, first during the "scoping" process and second in response to a "draft" plan. The purpose of scoping is to look broadly, at the landscape with an eye towards identifying the issues to be considered (i.e., what is the "scope" of the plan) that will be used for creating a full range of alternative plans. In the case of the Moab MLP, 3 primary Alternatives were developed, with Alternative A being the "no -action" alternative and Alternative C proposing the most amount of change in support of conservation. Thus Alternative A and C tend to set the parameters of what will be considered —with Alternatives BI and B2 residing somewhere in the middle. Ultimately the final plan will to draw from all the Alternatives. The Draft Preferred Alternative - In late August the BLM released its draft preferred alternative —Alternative D—which does, as predicted, include components of A, B, and C. The BLM has provided a chart (see http://on.doi.gov/1ii55RD), which lists all 4 alternatives for the purpose of comparing them. For this analysis, we will be focusing only on Preferred Alternative D with additional changes we recommend to better protect the recreation economy of the region while allowing for responsible oil and gas development. Public lands include many components often referred to as resources. These include air, soil, oil and gas, wildlife, archaeological sites, wilderness, potash, bike trails and other recreation assets, etc. Actions taken on the public lands can affect these resources and with regard to oil, gas, and potash, the BLM has a set of tools designed to mitigate negative affects on these resources. Summary of PLS Suggested Changes • Apply NSO.5 miles from all developed recreation sites (see list) --PLS recommends this NSO be extended to 2 miles • Apply NSO within .5 of the centerline of listed routes Agenda 1 --PLS recommends this NSO be extended to 1 miles • Apply NSO for a .5 radius around high use climbing and canyoneering areas to provide visual and auditory protection --PLS recommends this NSO be extended to 1 miles • Apply a NSO to Hatch Wash Hiking and Backpacking Focus Areas --PLS recommends this NSO be extended to 1 miles --PLS recommends NSO be applied to All Special Recreation Management Areas • Apply NSO to public water reserves, 100-year flood plains and within 500 feet of intermittent and perennial streams, rivers, riparian areas, wetlands, water wells, and springs (69,786 acres) --PLS recommends that Upper Ten Mile (east of the wash) Labyrinth Canyon, and tributaries of Green River at Red Wash and Hatch Point be added to this NSO area --PLS recommends that BMPs be applied throughout the planning area --PLS recommends that NSO should be applied to public water reserves, 100 year floodplains and within 660 feet of intermittent and perennial streams, rivers, riparian areas, wetlands, water wells, and springs Explanation of Mitigation Tools • Stipulations - These are specific BLM conditions that apply „to specific leaseholds such as: o Timing Limitations (TL) prohibiting development during certain time periods. o Controlled Surface Use (CSU) additional regulations that apply to that specific leasehold such as requiring camouflaged tanks and other surface mitigation controls. o No Surface Occupancy (NSO) this prohibits development on the surface of the leasehold but allows for extraction using directional drilling from nearby leaseholds where surface occupancy is allowed. • Mineral Lease Notices These detail' existing legal limitations and regulations on development operations. • Mineral Leasing Decisions -These are a change in the approach to the issuance of leases such as requiring phased leasing, or maximizing lease sizes, or closing an area to leasing all together. • Best Management Practices (BMP) -These require state of the art mitigation measures and are applied on a site -specific basis. Analysis of Alternative D Air Quality - In addition to complying with all state and federal regulations, Alt D would include: • a CSU restricting field engines, including those on drill rigs, to certain emissions • a CSU requiring a fugitive dust control plan for disturbed surface areas larger than .25 of an acre • a Mineral Lease Notice to inform lessees that further air quality analyses may be required which may lead to additional project -specific air quality control measures • a BMP to minimize dust Cultural Resources - the goal of the MLP is to identify, preserve and protect cultural resources • A Lease Notifications to notify lessees of the high potential of cultural sites and the need to mitigate impacts on cultural resources including viewsheds and intrinsic values • NSO for a .5 mile radius of known cultural sites (list included) Lands and Realty • NSO for the existing Three Rivers mineral withdrawal Agenda 2 " CSU prohibiting trucks over 20 tons on the Needles Overlook and Anticline Overlook Roads or bonding sufficient to cover repairs " CSU for 1 mile of high use filming locations (list included) Lands with Wilderness Characteristics " CSU (baseline) for all lands the BLM has identified as having Wilderness Characteristics (list included) Minerals: Oil and Gas " Maximize parcel configuration to reduce the number of operators and the need for redundant infrastructure " No new oil and gas leasing in the Potash Leasing Areas for 10 years (until potash permits are relinquished, cancelled, expired or production is NOT established) " Apply "Baseline CSU" to approximately Y2 the MLP area. This includes: 1. Multiple well pads per pad where appropriate 2. Well pads at least 2 miles apart 3. Production facilities would be co -located and pipelines would be on existing roads 4. Limit un-reclaimed surface disturbance to 15 acres per well pad including roads, utilities, and pipelines 5. Extensive interim reclamation of roadway and well pad to wellhead/production facilities 6. Final reclamation fully restored to original landform including restoring travel routes to their original character 7. Allow for geophysical operations 8. Compensatory mitigation outside the area of impact could be required when onsite mitigation is insufficient 9. To avoid rock fall, apply a .5 mile NSO area from the rims of Porcupine Rim, Matt Martin Point and Gold Bar Rim " Oil and Gas: NSO 305,899 acres, CSU 230,765 acres, Closed 145,284 acres, Open with existing terms and conditions 0 acres. " In the Potash Leasing Area (103,619 acres) open subject to first phase of Potash leasing 57,308 of these with CSU and TL and''46,311 with NSO " Develop BMPs to minimize impacts Minerals: Potash " NSO for Moab Landfill (82 acres), Moab Airport (296), and Dead Horse State Park (4,337 acres) " Oil and Gas stipulations applied where possible " Phased Leasing is needed to: o Minimize resource conflicts o Test the feasibility of solution mining of potash utilizing exclusively directional and horizontal technology o Provide an opportunity to issue prospecting permits to determine the areas potential and if potash can be successfully produced additional leasing will be considered " Potash leases will only be allowed within a PLA " Within the PLA there are KPLA's (Known Potash Leasing Area) where potash has been found " Inside KPLA leasing is done through a competitive process only o Of the Upper Ten Mile PLA (29,127 acres) only 4.7% is currently leased for oil and gas o Of the Red Wash PLA (29,956 acres) only 3.7% is currently leased for oil and gas o Of the Hatch Point PLA (44,536 acres) 43% is currently leased for oil and gas Agenda 3 " If through the issuance of prospecting permits, the BLM determines that these lands are chiefly valuable for potash, the permitee can qualify for a preference right lease. Within the PLA, in current preference right lease areas or prospecting permit and exploration license areas, oil and gas leasing will only be considered when: o Potash leases have been relinquished, canceled or 10 years from the date of the MLP ROD have passed o If the Authorizing Officer determines that it is in the public interest to allow oil and gas leasing " Outside of PLAs the priority is oil and gas, no potash leasing will occur " Authorizing officer can identify a new PLA o If there is significant interest o There is sufficient production from existing PLAs, o Conflict with oil and gas is expected to be minimal, o Environmental impact would meet existing law o There is reasonable access to a potash processing facility " A PLA can be removed if commercial production of potash is not achieved in the 10 year time frame and there are no applications or existing permits or expressions of interest " CSU including diligent development stipulation for potash prospecting, preference right leases and competitive leases " Authorizing officer will pursue cancelation if after 10 years since date of issue if production is not in paying quantities (production is not breakeven) " In addition to Baseline CSUs, additional CSUs will be added to areas with sensitive resources to minimize surface disturbance: Courthouse Wash Watershed, Salt Wash Watershed, Special Recreation Management Areas, Lands with Wilderness Characteristics, high visual quality land, critical sheep, deer and elk habitat and other areas totaling 213,218 acres. These include items 1-8 above under Minerals: Oil and Gas above. " For Potash leasing, NSO 46,311 acres, CSU 57,308 acres, Open with existing terms and conditions 0 acres " Apply BMP's to potash. Natural Areas " Apply NSO to the 429 acres of Natural Areas Paleontological Resources " Apply a CSU requiring surveying and monitoring in all potential yield fossil classification areas. Recreation " Apply NSO.5 miles from all developed recreation sites (see list) --PLS recommends this NSO be extended to 2 miles M " Apply NSO to all VR`Class II areas in the Canyon Rims SRMA and lands on the west side of the Anticline Road, this includes the VRM Class II corridor along the Needles and Anticline Overlook Roads " Apply a NSO to Hatch Wash Hiking and Backpacking Focus Areas --PLS recommends this NSO be extended to 1 miles " Apply baseline CSU to remaining acreage " Apply NSO to the entire Colorado Riverway SRMA and the Dolores Canyon SRMA " Apply NSO to the Indian Creek SRMA " Apply NSO to the Labyrinth Rims and Gemini Bridges SRMA (see list) " Apply NSO to the South Moab SRMA --PLS recommends NSO be applied to All SRMAs Agenda 4 Riparian Resources • Apply NSO to public water reserves, 100-year flood plains and within 500 feet of streams, rivers, riparian areas, wetlands, wells, and springs (69,786 acres) --PLS recommends NSO stipulation within public water reserves, 100-year floodplains and within 660 feet of intermittent and perennial streams, rivers, riparian areas, wetlands, water wells, and springs. Soil • Protect damage to saline soils (Mancos Shale) with a CSU requiring compensatory mitigation acre for acre • BMPs for fugitive dust • Slopes over 21 percent should be avoided, if necessary apply CSU to "require an erosion control plan Water • To protect Water the BLM will adhere to its MOU with Utah Division of Water Quality • Apply NSO to Drinking Water Protection Zones, plus a requirement to avoid penetration of the water bearing geologic zone through directional or horizontal drilling • NSO for with in 750 feet of the Colorado River and Fisher Creek • Apply NSO to public water reserves, 100-year flood plains and within 500 feet of intermittent and perennial streams, rivers, riparian areas, wetlands, water wells, and springs (69,786 acres) --PLS recommends that Upper Ten Mile (east of the wash) Labyrinth Canyon, and tributaries of Green River at Red Wash and Hatch Paint be added to this NSO area --PLS recommends that BMPs be applied throughout the planning area --PLS recommends that NSO should be applied to public water reserves, 100 year floodplains and within 660 feet of intermittent and perennial streams, rivers, riparian areas, wetlands, water wells, and springs Special Designations • NSO on all Areas of Critical Environmental Concern • Close Shafer Basin and Long Canyon to leasing • Apply NSO to Highway 279 • CSU on the Old Spanish National Historic Trail for a 2 mile width to maintain moderate setting of the trail • Apply NSO to the mapped viewshed of all Scenic Byways and Backways • Apply NSO to Wild and Scenic River segments of the Colorado and the Green Rivers • Close to leasing the Monticello Segment 3 along the Colorado River north of the Canyonlands Boundary Special Status Species • Apply CSU in'habitat `for these species, survey for both plants and animals and adjust development activity according to BMP's and other species specific guidelines Vegetation • Develop management prescriptions for D3 (extreme) and D4 (exceptional) times of drought • In addition to baseline CSU and BMPs apply additional stipulations requiring compensatory mitigation. Visual Resource Management / Auditory Management (Soundscapes) • Apply baseline CSU to all VRM Class II areas that are managed as VRM Class III • Close all VRM Class I areas • NSO to al VRM Class II areas Agenda 5 " Close the immediate viewshed from Arches NP defined as all VRM Class II (47,167 acres) and VRM Class II (65,349 acres) " Close VRM Class II areas on the northern boundary of Canyonlands NP " NSO for viewshed from the Northern Boundary " Close the area 3 miles east of the eastern boundary of Canyonlands NP " NSO on the rims of the Colorado and Green Rivers for 1 mile " BMPs for visual and impacts through out the planning area " NSO for 2.5 miles from all National Park boundaries to reduce auditory impact Wildlife and Fisheries " For pronghorn, desert bighorn sheep, deer and elk us TL and CSUrotect key habitat and provide compensatory mitigation Agenda 6 AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 221 2015 Agenda Item #: 7-6 ` MOAS Title: Discussion of the Sanitary Sewer Management Plan required for adoption by the Utah Department of Environmental Quality Fiscal Impact: minimal — generally provided by existing city staff Staff Presenter(s): Jeff Foster, Public Works Director; Phillip M. Bowman, P.E., City Engineer Department: Public Works, Engineering Background/Summary: The Utah Department of Environmental Quality (DEQ) requires that all agencies that own and operate a public sanitary sewer collection system adopt a Sanitary Sewer Management Plan (SSMP). Per the DEQ Rule R317-801, "The main purpose of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sewer collection system to reduce and prevent Sanitary Sewer Overflows (SSOs), as well as minimize impacts of any SSOs that occur." Using the standard template for SSMP's provided by the DEQ, staff has prepared a plan document that meets the requirements of the DEQ Rule while addressing issues that are a specific concern for the City. One such issue is how the city's SSMP will address Fats, Oils, and Grease (FOG) that enter the sanitary sewer system. Based on the size of the City's sanitary sewer system, it is not required that the city's SSMP contain provisions to address FOG. However, due to the large number of restaurants and other FOG generators within the City of Moab, staff recommends the inclusion of these provisions. Staff is available to answer any questions about this topic, or any other provisions contained in the SSMP. A DRAFT copy of the SSMP document as recommended by staff is attached for review and discussion. The FINAL SSMP will be scheduled for formal approval and adoption by the City Council at the next regular meeting on October 13, 2015. Options: The DRAFT SSMP is being presented for review and discussion, and may be revised based on direction received from the City Council. No formal action is required by the City Council at this time. 1 Agenda Staff Recommendation: Staff recommends approval of the Sanitary Sewer Management Plan as presented at the Regular City Council Meeting on October 13, 2015. Attachments: DRAFT Sanitary Sewer Management Plan Agenda City of Moab Sanitary Sewer Management Plan Introduction The City of Moab is a public entity established in Utah under the Utah State Code. The City of Moab was established in 1902 and provides sewage collection and/or treatment to The Citizens and Businesses of the City of Moab and Grand Water and Sewer Special Service District. This Sewer System Management Plan (SSMP) manual has been established to provide a plan and schedule to properly manage, operate, and maintain all parts of the sewer collection system to reduce and prevent SSOs, as well as minimize impacts of any SSOs that occur. The Management for this entity recognizes the responsibility it has to operate the sewer system in an environmentally and fiscally responsible manner. As such, this manual will cover aspects of the collection system program necessary to provide such an operation. This manual may refer to other programs or ordinances and by reference may incorporate these programs into this manual. Definitions The following definitions are to be used in conjunction with those found in Utah Administrative Code R317. The following terms have the meaning as set forth: (1) "BMP" means "best management practice". (2) "CCTV" means "closed circuit television. (3) "CIP" means a "Capital Improvement Plan". (4) "DWQ" means "the Utah Division of Water Quality". (5) "FOG" means "fats, oils and grease". This is also referred to as a Grease Oil and Sand Program(GOSI). (6) "I/I" means "infiltration and inflow". (7) "Permittee" means a federal or state agency, municipality, county, district, and 1 Agenda other political subdivision [public entity] of the state that owns or operates a sewer collection system or who is in direct responsible charge for operation and maintenance of the sewer collection system. When two separate federal or state agency, municipality, county, district, and other political subdivision of the state are interconnected, each shall be considered a separate Permittee. (8) "SECAP" means "System Evaluation and Capacity Assurance Plan". (9) "Sewer Collection System" means a system for the collection and conveyance of wastewaters or sewage from domestic, industrial and commercial sources. The Sewer Collection System does not include sewer laterals under the ownership and control of an owner of real property, private sewer systems owned and operated by an owner of real property, and systems that collect and convey storm water exclusively. (10) "SORP" means "Sewer Overflow Response Plan" (11) "SSMP" means "Sewer System Management Plan". (12) "SSO" means "sanitary sewer overflow", the escape of wastewater or pollutants from, or beyond the intended or designed containment of a sewer collection system. (13) "Class 1 SSO" (Significant SSO) means a SSO or backup that is not caused by a private lateral obstruction or problem that: (a) affects more than five private structures; (b) affects one or more public, commercial or industrial structure(s); (c) may result in a public health risk to the general public; (d) has a spill volume that exceeds 5,000 gallons, excluding those in single private structures; or (e) discharges to Waters of the State of Utah. (14) "Class 2 SSO" (Non Significant SSO) means a SSO or backup that is not caused by a private lateral obstruction or problem that does not meet the Class 1 SSO criteria. (15) "USMP" means the "Utah Sewer Management Program". General SSO Requirements 2 Agenda The following general requirements for SSO's are stipulated in R317-801 and are included here as general information. 1) The permittee shall take all feasible steps to eliminate SSOs to include: (a) Properly managing, operating, and maintaining all parts of the sewer collection system; (b) training system operators; (c) allocating adequate resources for the operation, maintenance, and repair of its sewer collection system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures in accordance with generally acceptable accounting practices; and, (d) providing adequate capacity to convey base flows and peak flows, including flows related to normal wet weather events. Capacity shall meet or exceed the design criteria of R317-3. (2) SSOs shall be reported in accordance with the requirements below. (3) When an SSO occurs, the permittee shall take all feasible steps to: (a) control, contain, or limit the volume of untreated or partially treated wastewater discharged; (b) terminate the discharge; (c) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water; and, (d) mitigate the impacts of the SSO. SSO Reporting Requirements R317-801 stipulates when and how SSO's are reported. Following are those reporting requirements as of 04/23/2012. SSO REPORTING. SSOs shall be reported as follows: (1) A Class 1 SSO shall be reported orally within 24 hrs and with a written report submitted to the DWQ within five calendar days. Class 1 SSO's shall be included in the annual USMP report. (2) Class 2 SSOs shall be reported on an annual basis in the USMP annual report. ANNUAL REPORT. A permittee shall submit to DWQ a USMP annual operating report covering information for the previous calendar year by April 15 of the following year. Sewer Use Ordinance The City of Moab has a sewer use ordinance that has been adopted by the governing body as stated below. This City ordinance contains the following items as stipulated by Utah State Code R317-801: 3 Agenda 1. Prohibition on unauthorized discharges, 2. Requirement that sewers be constructed and maintained in accordance with R317-3, 3. Ensures access or easements for maintenance, inspections and repairs, 4. Has the ability to limit debris which obstruct or inhibit the flow in sewers such as foreign objects or grease and oil, 5. Requires compliance with pretreatment program [delete if no pretreatment program exists], 6. Allows for the inspection of industrial users, and 7. Provides for enforcement of for ordinance or rules violations. The following elements are included in this SSMP: • General Information • Operations and Maintenance Program • Sewer Design Standards • Sanitary Sewer Overflow Response Plan • Grease, Oil and Sand Interceptor Management Program • System Evaluation and Capacity Assurance Plan • SSMP Monitoring and Measurement Plan • Sewer System Mapping Program • Basement Backup Program [Optional] • No Fault Sewage Backup Claims Program [Optional\ This program is intended to be a guidance document and is not intended to be part of a regulatory requirement. As such, failure to strictly comply with documentation requirements is, in and of themselves, not a failure of the program's effectiveness. Documentation failures are intended to be identified during system self -audits and will be addressed as training opportunities. Significant system failures will be followed up with corrective action plans. This corrective action process will be implemented by all 4 Agenda individuals involved in the SSMP program. Not all [public entity] employees will necessarily be involved in the collection system operations. As such, not all employees will receive program training. Finally, although not a part of this SSMP program, [public entity] is an active participant in the Blue Stakes of Utah Utility Notification system. This system, regulated under title 54-8A of the Utah State Code, stipulates utility notification of all underground operators when excavation takes place. The intent of this regulation is to minimize damage to underground facilities. The City of Moab has a responsibility to mark their underground sewer facilities when notified an excavation is going to take place. Participation in the Blue Stakes program further enhances the protection of the collection system and reduces SSO's. SSMP — General Information This Sanitary Sewer Management Plan was adopted by the City of Moab on 2014 Due in 2015 . The responsible representative(s), position and phone number for the City of Moab with regard to this SSMP is/are Public Works Director Water & Sewer Superintendent Water & Sewer Worker III Water & Sewer Worker II (435) 259-7485 (435) 259-7485 (435) 259-7485 (435) 259-7485 Description of Roles and Responsibilities The following positions have the described responsibility for implementation and management of the specific measures as described in the SSMP. (Include specific public entity information below] Public Works Director This individual is responsible for overall management of the sanitary sewer collection system. Responsibilities include working with governance to assure sufficient budget is allocated to implement the SSMP, maintenance of the SSMP documentation, development of a capital improvement program and general supervision of all staff. Water & Sewer Superintendent This individual is responsible for daily implementation of the SSMP. This includes maintenance activities, compliance with SORP requirements, and monitoring and measurement reporting requirements. O & M Supervisor - Pretreatment Program Coordinator This individual is responsible for implementation of the pretreatment program including the fats oil and grease program. 5 Agenda City Engineer / Assistant City Engineer This individual is responsible for the development and maintenance of collection system design standards, maintenance of collection system mapping and maintenance of the SECAP program. [note that the above positions may be multiple people or it may be all one person depending on the size of the organization] Organization Chart 1 Public Works/Water & Sewer Department City Engineer r0& Ivt Crew I Public Works Director Water & Seaver Superintendent Construction Crew 6 Safety Officer WWTP Section 1 - Operations and Maintenance Program The City of Moab has established this sanitary sewer system operations and maintenance program to ensure proper system operations, to minimize any basement backups or SSOs, and to provide for replacement, refurbishment, or repair of damaged or deteriorated piping systems. The combined maintenance program should insure that the environment and health of the public are protected at a reasonable cost for the end users. To this end, the following areas are described and included in this maintenance program [delete programs not desired or needed]: • System Mapping • System Cleaning • System CCTV Inspection • Pump Station/Pressure Lines Inspection • Manhole Inspection • Defect Reporting • Damage Assessment System Mapping An up to date map is essential for effective system operations. CITY OF MOAB has assigned the mapping responsibility to the City Engineer who will prepare and maintain current mapping for the entire sanitary sewer system. Mapping may be maintained on either paper or in a graphical information system (GIS) or a combination of both. Current mapping is available at the following locations: PUBLIC WORKS SHOP- MAP BOOK GIS - WORK IN PROGRESS Should any employee identify an error in the mapping, they should document the error on a defect report and give it to the Public Works Director. System Cleaning Sanitary sewer system cleaning is accomplished through various means and methods. 7 Agenda City of Moab has established a goal to clean the entire system every five years. Based on experience over the past 20 years, this frequency significantly reduces the number of basement backups, controls grease problems and flushes any bellies in the system. In addition City of Moab has a listing of identified hot spots which are maintained at a higher frequency. Systems which may have roots are mechanically rodded or hydraulically cut out and areas where restaurants are close together are hydraulically flushed with a high pressure jet truck. The following methods are employed to provide system cleaning: City of Moab - Hydraulic Cleaning Contractor Hydraulic Cleaning City of Moab - Mechanical Rodding. Chemical Root Control Chemical FOG Control Cleaning records are maintained at the city public works shop. Contractors are required to provide cleaning records associated with their work. Cleaning history may also be entered into the GIS; however, this is not always necessary. Should the cleaning process identify a serious defect, the problem should be reported on a Defect Report Form. The [responsible position] should be given the defect reports for further action. The defect report should be specific as to location and type of problem. A copy of the Defect Report Form is included at the end of this narrative section. A summary of cleaning activities shall be prepared annually by the [responsible position] or designee. This summary will normally be presented to the City Council. System CCTV Inspection Closed Circuit TV inspections of the sanitary sewer system are used to assess pipe condition and identify problems or possible future failures which need current attention. The CCTV process also identifies the piping condition to allow for replacement prior to failure. Generally [public entity] will conduct CCTV inspection with [its own staff, contractor or both]. Inspections of the system will occur every 10 to 15 years [or other frequency]. This inspection frequency is based on the pipe aging process. As such, once the system has been inspected completely, change usually occurs gradually. CCTV will also be employed when a systems operation or capacity is questioned or when an SSO occurs. Any defects identified during the CCTV process should be reported on a Defect Report Form and the form should be given to the Water & Sewer 8 Agenda Superintendent for possible repairs. Documentation of CCTV activities will be maintained at the Moab City Public Works Shop. When contractors are employed to inspect the sanitary sewer system they will be required to submit records for their work. The [responsible position] will prepare an annual summary of CCTV completed for that calendar year. Near Future - Pump Station/Pressure Line Inspection Staff inspects each pump station at least weekly for correct operations. Included in this inspection is a visual observation of the pressure line alignment in order to insure there are no leaks. Pump stations are also monitored via remote monitoring [if available]. Operators inspecting the pump stations will complete the included Pump Station Inspection Form. Should a problem be encountered that cannot be corrected during the inspection, a Defect Report Form should be completed and the form given to the [responsible position]. If the defect has the potential to cause a sanitary sewer overflow, immediate action should be taken to insure no overflow occurs. During the inspection of the pressure sewer alignment, operators should be looking for unusual puddles. If a potential leak is identified a Defect Report should be completed and given to the [responsible position] for further action. An evaluation will be made to determine if there is an actual leak and appropriate action taken. Manhole Inspection City of Moab schedules annual inspection of the sanitary sewer manholes (M/H). The M/H inspection involves the identification of foreign objects and surcharging that may be present. Crews inspecting the manholes will be given maps by the Public Works Director and/or City Engineer who will monitor the progress and completeness of the inspection process. When a potential defect is identified the manhole should be flagged. Flagged manholes should be checked by an operator within several days to determine further action. If, during the inspection process, the inspection crew believes a problem is imminent, they should immediately cease inspecting and inform the Water & Sewer Superintendent of the problem. A cleaning crew should be dispatched immediately to ensure correct system operations. All inspection records should be retained for documentation of work performed. Defect Reporting Defect Reports generated through the cleaning, CCTV inspection, pump station 9 Agenda inspection or manhole inspection programs will be prioritized for correction by the Public Works Director. Any defects which have the potential for catastrophic failure and thus create a sanitary sewer overflow should be evaluated immediately and discussed with the Water & Sewer Superintendent for repair & the Public Works Director. Repair methods may include: Spot Excavation Repairs Spot Band Repairs Segment Excavation Replacements Segment Lining Manhole Rehabilitation When a defect is not flagged for immediate repair, it should be considered for placement on the "hot spot" list. This will allow for vigilant maintenance to ensure failure and a subsequent sanitary sewer overflow do not take place. Defect reports should be used in the Budget process to determine what financial allocation should be made in the next Budget year. The Water & Sewer Superintendent should include outstanding defects in the annual report. Collection System Damage Collection damage may occur as a result of multiple factors, some identified as a result of inspection activities and some identified as a result of damage by third parties such as contractors. Damage Identification The identification of system damage which may result in an SSO or basement backup is important to prevent environmental, public health, or economic harm. Identification of damage may be from either internal activities or external activities. Internal activities which may result in the identification of damage include the following: 1. Collections Maintenance Activities 2. CCTV Inspection Activities 3. Manhole Inspection Activities 10 Agenda These three activities are discussed in this Maintenance Program and the identification of damage will result in the generation of a Defect Report. Generally, damage identification is an iterative and continuous process. External activities which identify damages include: 1. Contractor Notification of Damage 2. Directional Drilling Notification of Damage 3. Public Damage Complaints All three of these notifications generally require immediate response. Staff should respond and evaluate the seriousness of the damage and the effect on the environment. Damages which include a release to the environment should be handled in accordance with the SORP. Damages which cause a basement backup should trigger the Basement Backup program. Damages which remain in the trench should be de minimize and do not require more action than the repair of the damage. Whatever the cause of collection system damage, the response should be expeditious to prevent environmental or economic harm. District staff should consider all damages an emergency until it is shown by inspection to be a lower priority. Damage Response Actions When damages occur in the collection system, the following actions help define the path staff should take. These action plans are not inclusive of all options available but are indicative of the types of response that may be taken. Stable Damage Inspection activities may show a system damage which has been there for an extended period of time. Such damage may not require immediate action but may be postponed for a period of time. When stable damage is identified and not acted upon immediately, a defect report should be prepared. If such a defect is identified and repaired immediately, a defect report is not needed. An example of stable damage could be a major crack in a pipeline or a severely misaligned lateral connection where 11 Agenda infiltration is occurring. Unstable Damage Unstable damage is damage which has a high likely hood that failure will occur in the near future. Such damage may be a broken pipe with exposed soil or a line which has complete crown corrosion. In these cases, action should be taken as soon as there is a time, a contractor, materials and other necessary resources available. When such unstable damage is identified, if possible, consideration should be given to trenchless repairs which may be able to be completed quicker than standard excavation. Immediately after identification the Public Works Director should be contacted to review and take care of budget considerations. Immediate Damage When a contractor or others damage a collection line such that the line is no longer capable of functioning as a sewer, this immediate damage must be handled expeditiously. Such damage allows untreated wastewater to pool in the excavation site, spill into the environment or possibly backup into a basement. Under such conditions priority should be given to an immediate repair. Since excavation damage may be a result of contractor negligence or it could be a failure of City of Moab to adequately protect the line by appropriately following the Damages to Underground Utilities Statute 54-8A, priority should be given to effecting a repair and not to determining the eventual responsible party. As can be determined from the above action plans, priority should always be preventing SSO's and attendant environmental damage, to prevent basement backups and financial impacts, and to prevent public health issues. Section 2 - Sanitary Sewer Overflow Action Plan Whenever sanitary sewage leave the confines of the piping system, immediate action is necessary to prevent environmental, public health or financial damage from occurring. In addition, quick action in normally needed to mitigate damage which may have already 12 Agenda occurred. For the purpose of this section, the following are part of the emergency action plan. 1. Basement backups 2. Sanitary sewer overflows 3. Sanitary sewer breaks which remain in the trench 4. Sewer lateral backups All of the above conditions are likely to cause some damage. Each should be treated as an emergency, and corrective actions taken in accordance with the City of Moab directions. Items 1 & 2 above should be reported immediately based on whether they constitute a Class 1 or Class 2 SSO. As stated in the definition section of the SSMP Introduction, a Class 1 SSO is an overflow which affects more than five private structures; affects a public, commercial or industrial structure; results in a significant public health risk; has a spill volume more than 5,000 gallons; or has reached Waters of the State. All other overflows are Class 2 SSO's. All Class 1 SSO's should be reported immediately. Class 2 SSO's should be documented and reported in the annual SSMP report and included in the Municipal Wastewater Planning Program submitted to the State. Item 3 may be reported to the local health department if, in the opinion of the responsible staff member there is potential for a public health issue. An example of where a public health issue may be present is when an excavator breaks both a sewer and a water line in the same trench. In such cases, the local health department representatives should be contacted and the situation explained. If the health representative requests further action on the part of the City of Moab, staff should try and comply. If, in the opinion of the responsible staff member, the health department request is unreasonable, The Manager should be immediately notified. Care should always be taken to error on the side of protecting public health over financial considerations. When a basement backup occurs, the staff member responding should follow the Basement Backup Program procedures. Lateral backups, while the responsibility of the property owner, should also be treated as serious problems. Care should be taken to provide advice to the property owner in such cases, but the property owner is ultimately the decision maker about what actions should be taken. Response Activities There are specific steps that should be followed once a notification is received that an 13 Agenda overflow may be occurring. The following figure outlines actions that could be taken when the City of Moab receives notice that a possible overflow has or is occurring. Notification of SSO And Preliminary Assessment • Notify Public Works Director • Remove Blockage • Provide Assistance as Directed • Provide Residence with Policy o to vironment • Remove Blockage, Notify Public Works Director] • Notify Appropriate Regulatory Authorities Based on Class • Initiate Cleanup Program •Determine Longterm Corrective Action if Needed • Assist in Problem Assessment • Provide Cleanup Information • Provide Advice on Corrective Action General Notification Procedure When a Class 1 SSO occurs specific notification requirement are needed. In such cases the following Notification procedure should be followed and documented. Failure to comply with notification requirements is a violation of R317-801. Agency Notification Requirements Both the State of Utah Division of Water Quality and the local health department should be immediately notified when an overflow is occurring. Others that may require notification include local water suppliers, affected property owners and notification may be required to Utah Division of Emergency Response and Remediation if hazardous materials are involved. The initial notification must be given within 24 hours. However, attempts should be made to notify them as soon as possible so they can observe the problem and the extent of the issue while the problem is happening. A notification form is provided to document notification activities. After an SSO has taken place and the cleanup has been done, a written report of the event should be submitted to the State 14 Agenda DEQ within five days unless a request to waive is approved. This report should be specific and should be inclusive of all work completed. If possible the report should also include a description of follow-up actions such as modeling or problem corrections that has or will take place. Public Notification When an SSO occurs and the extent of the overflow is significant and the damage cannot be contained, the public may be notified through proper communication channels. Normally the local health department will coordinate such notification. Should [public entity] need to provide notification it could include press releases to the local news agencies, publication in an area paper, and leaflets delivered to home owners or citizens in the area of the SSO. Notification should be sufficient to insure that the public health is protected. When and if Federal laws are passed concerning notification requirements, these legal requirements are incorporated by reference in this document. In general, notification requirements should increase as the extent of the overflow increases. Overflow Cleanup When an overflow happens, care should be taken to clean up the environment to the extent feasible based on technology, good science and financial capabilities. Cleanup could include removal of contaminated water and soil saturated with wastewater and toilet paper, disinfection of standing water with environmentally adequate chemicals or partitioning of the affected area from the public until natural soil microbes reduce the hazard. Cleanup is usually specific to the affected area and may differ from season to season. As such, this guide does not include specific details about cleanup. The responsible staff member in conjunction with the State DEQ, the local health department and the owner of real property should direct activities in such a manner that they are all satisfied with the overall outcomes. If, during the cleaning process, the responsible staff member believes the State or the County is requesting excessive actions, the Public Works Director should be contacted. Corrective Action All SSO's should be followed up with an analysis as to cause and possible 15 Agenda corrective actions. An SSO which is the result of grease or root plug may be placed on the preventative maintenance list for more frequent cleaning. Serious or repetitive plugging problems may require the reconstruction of the sewer lines. An overflow that results from inadequate capacity should be followed by additional system modeling and either flow reduction or capacity increase. If a significant or unusual weather condition caused flooding which was introduced to the sanitary sewer system incorrectly, the corrective action may include working with other agencies to try and rectify the cross connection from the storm sewer to the sanitary sewer or from home drainage systems and sump pumps. Finally, should a problem be such that it is not anticipated to reoccur, no further action may be needed. Section 3 - Fat, Oil, Grease & Sand Management Program Purpose: The purpose of this program is to provide for the control and management of grease, oil and sand discharges to the District collection system. This program will provide a means to reduce interference with the collection system operation and pass through at the treatment plant. Regulatory Authority: Regulatory authority to implement this program is found in the Code of Federal Regulations in 40 CFR 403, General Pretreatment Regulations. State authority for the program is given in the Utah Administrative Code R317-8-8, Pretreatment. Local Authority is found in Moab City Code Section 13.20.270 as referenced below. Program Implementation: This program shall be implemented in such a manner as to minimize the impact on businesses which may be affected by this program. In all cases the City Public Works / Water & Sewer Department will maintain a uniform decision making process. The City of Moab shall allow for appeals of program requirements in accordance with the appeal process approved by the City. 16 Agenda The following steps detail the procedure that the City of Moab Public Works/Water & Sewer personnel shall follow in implementing this program. Evaluation: The City of Moab staff will evaluate a Food Service Establishment (FSE) discharge to determine if fat, oil or grease management is required at the following events: i ► 1. Issuance of a construction or remodeling building permit. 2. When the collection line in front of the business is CCTV inspected as part of the sanitary sewer system preventative maintenance program. 3. When a downstream sanitary sewer pipeline plugs due to oil, grease or sand. No further action will be taken if it is detekmi d thsrno potential exists for significant enrichmen of the wastewater with ase, oil or sand. Enrichment is defied as a dischar; ith greater volume or concentration of grease, oil or sand than th t char_- pica 'dential connection. For oil and grease, the typical res dential ischarge than 100 mg/L of oil and grease for any sam en. Gr er concentrations would be enrichment. Also, a significant buildup o and in the lateral would indicate enrichment. Sand and dirt is not typically dischar ed from a residential connection. Any potential for sand dirt discharge would be enrichment. Implementati FSE's which are determined to enrich or have the potential to enrich the wastewater with grease, oil, or sand will be required to development a management plan in accordance with the following tracks. 17 Agenda TRACK 1 This track is available for FSE's which exist at the time of program implementation. However, not all existing FSE's may be permitted to use it. Determination will be made on a case by case basis. FSE's on this track will be permitted to either pay a contractor or the City Water & Sewer Deptr tnient to clean the main sewer line from their place of business to the nearest trunk line. A trunk line is any sewer line which has an inside diameter of eight inches or larger or een classified runk line by the City Water & Sewer Department. Cleaning fre cy will be determined by inspecti s performed by the Water & Sewer Department. TRACK 2 r► is track rewires the FSE's to install and maintain a grease, oil dri and/or sand trap on their premis . Quarterly cleaning reports will be required but may be reduced or eliminated at the discretion of Public W Department if the FSE shows through the quarterly reports of h le or no grease, oil and/or sand discharges into the sy over a 3 year period. The Public Works Department shall insp d test the grease trap on a periodic basis. The following es sha apply: Repeat Inspection Fee $50.00 Repeat Testing Fee $75.00 Should the testing reveal grease and oil in excess of 100 mg/L, a fine of $500 will be assessed to the FSE that is determined to have discharged the grease, oil or other harmful substance into the 18 Agenda sanitary sewer system. If the FSE continues to be in violation and the discharges continue with future testing, the fine will be increased in $500 increments for each time testing reveals an additional violation. By following the steps discussed above, The City of Moab hopes to maiittain a collection system free from excessive backups and a treatment plant in complian with UPDES discharge conditions. List of Acceptable Entities That Recycle Oil and Grease The following list of grease and oil recyclers should be given to all FSE's vA014 operate a grease trap. This list may not be all inclusiveer recyclers may be used if it can be shown that they discharge of the waste appropriately. Recycler ne Number Address Renegade 801-973-7912 1141 S. 3200 W, SLC, Utah 84104 13.20.270 Prohibited discharges. A. No person shall connect with or continue a connection with the sewer system of any drain or pipe which discharges acids, alkalies, lye or other injurious liquids, or the contents of any spring, flowing well, creek, ditch, drain or other watercourse without a special permit from the waterworks superintendent. No boiler or heating plant shall be directly connected to the 19 Agenda sewer system. The overflow from boilers or heating plants, when cooled to a temperature not to exceed one hundred twenty degrees Fahrenheit, will be allowed to run into a sump, such sump to be connected to the sewer. The discharge of the contents of waste piped from water filters, gas engines, air compressors, vacuum or dry cleaners, laundries, garages, wash racks, grease racks, stores or warehouses containing inflammable substances, poultry houses, poultry processing plants, canneries, buildings for the stabling or keeping of horses, cows and other animals and all similar establishments shall not be made into or connected with the sewer system unless such contents are discharged into settling tanks, properly trapped and vented, such tanks to be of a construction approved by the waterworks superintendent and to be at all times subject to his inspection and approval or condemnation. Upon the condemnation by the waterworks superintendent the effluent from such tanks shall not be allowed to flow into the sewer until satisfactory alterations have been made and the construction approved by the superintendent. B. No person shall discharge into the sewer any inflammable gas, gasoline, oil or petroleum byproducts or any calcium carbide or, residue therefrom, or any other matter which by chemical reaction shall injure such sewer system or any part thereof or become dangerous to health, life or property, or any liquid or other material or substance which will result in an inflammable gas when in contact with water, sewage or fire. Oil separators, installed in any buildings where volatile fluids are usetl, shall be connected directly with the sewer. C. No person shall empty or discharge into the city system any solids, garbage or other similar matter witho first treating the same in a manner roved by the waterworks superintendent or to disc rge in a sewer system any matter or item likely to obstruct the same. Section 4 - S'fjstem Evaluation and Capacity Assurance Plan The City of Moab l lieves that one of the keys to preventing sanitary sewer overflows is to evaluate system capacity and to monitor flows throughout the system in order to ensure that capacities are not exceeded. Should a collection sub -system exceed the capacity of the pipes, the system will be immediately re-evaluated and corrective action taken. The following elements are all part of the City of Moab SECAP program. 1. Initial Capacity Modeling and Master Planning 2. Flow Monitoring 3. Surcharge Flow Analysis 4. Re-evaluation Modeling and Analysis 5. Flow Reduction Evaluation and Implementation 6. Capacity Increase Evaluation and Implementation 20 Agenda The actual implementation process associated with each of the elements above is shown in figure 1 on the next page. This flow chart process forms the backbone of the SECAP. Initial Capacity Evaluation The City of Moab has performed an analysis and modeling of each critical subsystem contained within its collection system. Subsystems are segregated based on the branching of the collection system. Trunk lines and collector lines are evaluated until the system reaches a point where less than 400 residential dwelling unit equivalents (RE) are upstream of that point in the system. The 400 RE point was chosen based on the minimum slope requirements of the State of Utah. An 8-inch pipe constructed on minimum slope will carry the flow from 400 RE based on 3.2 persons per dwelling unit, 75 gpcd and a peaking factor of 4. The RE equivalent is based typical Utah information and assumes the peaking factor will account for a reasonable amount of inflow and infiltration. If an area is known to have, or flow metering identifies, a significant amount of inflow and infiltration, additional evaluation will be needed. In these areas the capacity of an 8-inch pipe system may be significantly reduced below 400 RE. 21 Agenda Surcharge or SSO Condition Surcharge Condition OK Initial Capacity Modeling Collection System Monitoring Flow Within System Capacity Flow Reduction i 84 I Study and Evaluation Removal of 18t I Figure 1 - SECAP Flow Chart Capacity Increase Required Project Design 84 Implementation In addition to developing an equivalent flow for a residential unit, consideration should also be given to time of concentration in the collection system. Based on typical diurnal flow patterns, if the transit time in the branch system is less than 2 hours, time of concentration can be ignored. 22 Agenda Flow Monitoring [The public entity should include in this section the types of collection system flow monitoring that is conducted. Flow monitoring is done periodically using portable meters. Flow metering is regularly captured on the influent to the treatment facility. The City of Moab also conducts periodic CCTV of all suspect sewer lines as well as an Annual Manhole Inspection Program as identified in this program. Surcharge Flow Analysis If any collection subsystem is identified as having any of the following problems the system will be evaluated to determine future action. These problems are: 1. Sanitary Sewer Overflow to the Environment 2. Sanitary Sewer Break Remaining in the Trench 3. Basement Backup 4. Observed Subsystem Surcharging. The flow evaluation may result in multiple conclusions, some of which may require further action. Possible conclusions and their further action are listed below. This list is not inclusive nor does it require the specific action detailed. These are given as possible examples and will be used by the Public Works Director and the Water and Sewer Superintendent to determine correct future action. Flow Reduction Evaluation Should excessive flows be identified during the surcharge analysis, the solution may be to proceed with an inflow and infiltration study with the ultimate goal of reducing flows. These flow reductions may be achieved by reconstruction of specific areas, internal spot repairs, removing illegal storm water or sump pump connections from homes or storm water systems, and system grouting. Tools used in flow reduction may include extensive in line camera inspection, smoke testing, dye testing, and increased inspection or flow monitoring. Foreign Objects or Obstructions There are multiple foreign objects which may be found in sewers. These may include objects knocked into sewers during construction, illegally placed in sewer manholes, roots, grease and soaps, bellies in piping systems, etc. Each of these problems should be found during the backup investigation and a plan developed to insure the problem does not reoccur. Types of action may include increased 23 Agenda cleaning frequency, spot repairs, greater pretreatment activity, lining of pipes, and other corrective actions which resolve the problem. Allowable Surcharging Some piping systems may be able to accept surcharges without creating problems. Such systems may be deep and surcharging occurs below the level of basements or manhole rims, or they may be in areas where there are no connections. In such cases the resolution of the observed surcharge may just be additional monitoring. Revised System Modeling Where piping system problems cannot be resolved in a less expensive way, the system may be further modeled to determine upgrade needs. Modeling should include known flow information and future projections. Since the system has been shown to have problems, further modeling should be more conservative in flow projections. Revised modeling should follow the guides given next. Re-evaluation Modeling and Analysis When a subsystem needs demonstrate unresolvable problems by less costly means, the subsystem should be re -modeled and required action determined. Revised modeling may show that flow reduction may still be viable or it may show that the system can allow current surcharge conditions. Most likely, however, the modeling will normally form the basis for construction to enlarge the subsystem capacity. Modeling should be done either by 1. Moab City staff using commercially available software 2. Moab City staff using spreadsheet models 3. Engineering firms using available software or spreadsheets. It is important to insure the modeling is comprehensive and includes all the potential flow sources. While the current area zoning and land use planning should be used in the model development, care should be taken to discuss possible changes with appropriate officials. Where possible zoning changes appear likely, the model should be re -run with the revised zoning alternatives. Once a resolution has been selected, the resulting project should be placed on the capital improvement plan (CIP). 24 Agenda Capacity Increase Evaluation and Implementation The capacity evaluation should be expedited based on the impact of the problem on the environment and the possible repeat of the overflow/backup/surcharging. Details on prioritization are given in the next section. Systems requiring additional capacity should be engineered for expansion by qualified staff or engineering consultants. Project design should be based on acceptable engineering standards and should comply with State of Utah regulations found in R317- 3. Easements should be obtained, where needed and the design should include an analysis of other utilities in the vicinity. Design review should be done by the applicable regulatory agency, as appropriate. A design report should be prepared for each project. Where appropriate, the subsystem modeling may be substituted for the design report. Finalized projects should be placed on the CIP. System Improvement Prioritization The priority for improvement should follow the following general guidelines: High Priority Projects When there is significant potential for sanitary sewer overflows, or frequent basement backups, the improvement should be considered a high priority and any available budget should be allocated to the project. Medium Priority Projects Where the problem is infrequent and the possibility exists that it may not repeat in the near future, the priority for correction is medium. Medium priority projects may be delayed until appropriate budget is available or the priority is adjusted to high priority. Should an SSO or basement backup repeat in the same area, the priority should be immediately revised. Low Priority Projects If the observed problem is infrequent, there is possibility that it may not repeat in the near future and the possibility that increased flow in the subsystem is low, the correct priority is low. Low priority projects will be placed in the budget process 25 Agenda and evaluated against other needs. These projects will eventually be completed, but the work is not prioritized above plant and equipment needs. Capital Improvement Plan The CIP is part of the City of Moab's budgeting process to insure sufficient revenue to address identified weaknesses in the sanitary sewer system. Items which have been identified as needing a structural fix are placed on the CIP list and the cost for each estimated. Sources of funding should be identified for all high priority projects so that SSO's or other failures do not re -occur. Forecasts of available funding for medium and low priority projects should be made to facilitate future revenue needs. Section 5 - SSMP Monitoring and Measurement Plan The purpose of this plan is to provide appropriate monitoring and measurement of the effectiveness of the SSMP in its entirety. Records Maintenance City of Moab intends to maintain appropriate records on operations and maintenance of the sanitary sewer system to validate compliance with this SSMP. However, failure to meet standards set by State DWQ or other regulatory agency during an inspection does not constitute a violation of the SSMP. Rather, deficiencies identified during inspections should be viewed as an opportunity for improvement. Operations Records Operations records that should be maintained include the following: • Daily cleaning records • CCTV inspections records • Manhole inspection records • Hot spot maintenance list • Spot repairs • Major repairs • System capacity information • SSO or basement backup records including notification documents to appropriate agencies (call logs, etc.) • Capital Improvement Plan 26 Agenda Records will be maintained by the Public Works Director in a central location. Records may be maintained either on an electronic record or as a paper record. The extent of the record should be sufficient to demonstrate the activity recorded was completed appropriately. Performance Measurement (Internal Audit) Periodically, but not less than annually, the Public Works Department should assess and audit the effectiveness of the elements of this SSMP. All elements should be reviewed for effectiveness as well as all records should be reviewed for completeness. An internal audit report should be prepared preferably annually but no less than once every five years which comments on the following: • Success of the operations and maintenance program • Success of other SSMP elements • Adequacy of the SECAP evaluations • Discussion of SSO's and the effectiveness of the response to the event including corrective action • Review of Defect reports and adequacy of response to eliminate such defects • Opportunities for improvement in the SSMP or in SSO response and remediation The annual audit report need not be extensive or long. It should, however be sufficient to document compliance with the standards set in the SSMP. The audit reports should be maintained in accordance with the City of Moab's records retention schedule. SSMP Updates When a plan deficiency is identified though an audit, inspection or plan review, and the deficiency requires an SSMP update, the plan may be updated at the discretion of the Public Works Director. SSMP updates should be recorded in a revision index maintained by the Public Works Department. SSO Evaluation and Analysis At least annually in the internal audit and more frequently as needed, the Public Works Director will evaluate SSO trends based on frequency, location and volume. Trend evaluation will be empirical unless a large number occur sufficient to make a statistical analysis viable. If a trend is identified, a corrective action may be appropriate. Public Communication and Outreach The City of Moab will reach out to the public about the development, implementation and performance of the SSMP. This communication may be accomplished by any of the following methods: • Public hearings 27 Agenda " Public meetings " Newsletters " Direct mailing " Leaflets " Other effective methods The Public Works Department will accept comments, either written or verbal and will review such comments for applicability. Public interest may be difficult to generate, but should be sought, non -the -less. Section 6 - Sanitary Sewer System Mapping The City of Moab has put a considerable amount of effort and resources into gathering all necessary information into a computer based GIS program. Although there are many facets to an adequate GIS system for a community, mapping of the city sewer system has been and is a high priority to the City. The City of Moab has set a goal to attach all attributes data, files, pictures and video associated with each manhole, section of pipe and/or other facilities to the GPS point or item that is incorporated in the system. The following information is gathered and stored electronically in the GIS system: A. Manholes This inspection will identify all manholes using a uniform numbering system that provides a unique number for each manhole. The inspection will show the following information: 1- The condition of the manhole using the Utah Local Governments Trust Manhole inspection program and guidelines. 2- Depth to the top -of -pipe of each sewer line entering the manhole. 3- Size of each pipe entering each manhole. 4- Status of each manhole good condition, satisfactory condition, future repairs or replacements needed, or needs immediate repairs or replacement 5- Pictures of each manhole as needed 6- Unique Characteristics 7- Date and time of inspection B. Sanitary sewer system Pipe - Attributes to be included are as follows: 1- Size 2- Type 3- Age 28 Agenda 4- Location 5- CCTV video and or pictures 6- Condition of pipe as identified in the manhole and video inspection dates and times 7- Unique characteristics 8- Date and time of inspection C. Other available data and/or maps that link to this particular area such as: 1- Paper system or trunk -line maps 2- Subdivision maps 3- Utility easements 4- Rights -of -Ways 5- Spreadsheets, written documents, etc. Section 7 - Basement Backup Program Basement backups are a serious impact on a home or business owner. As such, all reasonable efforts should be taken to prevent such backups from occurring. Sewer system backups are the result of several system problems. Such problems include any one or a combination of the following: 1. Laterals serving real properties are owned by the property owner and lateral maintenance is their responsibility. Roots, low points, structural failure, and grease are primary problems lateral owners face. 2. Backups caused by main line plugs are usually caused by roots, grease, low points, foreign objects and contractor negligence. 3. Piping system structural damage may cause basement backups. Such structural problems include age or deterioration damage, installation damage, excavation damage and trenchless technology damage. 4. Excess flow problems may surcharge a piping system and cause 29 Agenda backups into homes. Excess flows usually occur when major storm waters inflow into sanitary sewers. Sanitary sewers are not designed for such flow. In addition, some homeowners may illegally connect foundation drains and sump pumps to the sanitary sewer system. Basement Backup Response When the City of Moab, here and after referred to as the "City" is notified about a basement backup, staff will log the complaint in a complaint log. The person receiving the call may log the backup complaint or may ask administrative staff to document the complaint. All backup complaints shall be investigated by City Water & Sewer Department staff. If the investigation determines that the case of the backup is only in the lateral, the City Water & Sewer Department staff may offer technical information but should not take responsibility for cleanup or subsequent restoration. When it is determined that the basement backup is the result of a mainline problem, the City Water & Sewer Department will follow the policy approved by its governing authority. A copy of this policy should be given to the home owner. It should be noted that all action that the City takes are on a no-fault basis. The City does not accept liability nor does it waive its governmental immunity. Backup Prevention Design Standard The City promotes system designs which minimize backups and insure proper operations. To this end the City has a design standard for all system construction. In addition, the City complies with state design standards contained in R317-3. Finally for laterals, the following policy applies: Section 8 - Policy on the Installation of Backflow Valves Reference Regulatory Documents: The following regulations are referenced in the establishment of this policy: 30 Agenda " Utah Code Title 15A-2-103(c). This code section adopts the 2009 edition of the International Plumbing Code. " The 2009 International Plumbing Code, section 715 Sewage Backflow. 'Public Entity[ Policy: " The State of Utah has adopted the International Plumbing Code(IPC) as its plumbing building standard; " The City of Moab uses the IPC as their statute for plumbing construction and installation; " And the IPC requires the installation of a sewage backwater valve "where the overflow rim of the lowest plumbing fixtures are below the next upstream manhole in the public sewer." Therefore, for new construction, the City requires the installation of backwater valves as stipulated by the IPC already propagated for all new construction. Section 9 - No -Fault Sewage Backup Claims Program The purpose of this program is to assist in the cleanup of real and personal property, and/or compensate persons for the loss of real or personal property, destroyed or damaged as the result of a backup of City of Moab, here and after referred to as the "City" facilities, regardless of fault, within the restrictions, limitations and other provisions of this policy. Cleanup of Real and Personal Property: (A) The City Water & Sewer Department Superintendent may, in accordance with the City's standard procurement procedures, engage the services of one or more cleanup contractors to perform cleanup services at the direction of the City Public Works Director on an as -needed basis. (B) Upon discovering backup described in this Policy, a property owner should immediately notify the Water & Sewer Superintendent of such event. (C) Upon notification of the occurrence of the event, the Water & Sewer Superintendent may contact a cleanup contractor under contract with the City pursuant to subsection (A) above, and direct the cleanup contractor to perform all cleanup work at the premises, in accordance with established cleanup criteria. 31 Agenda (D) In the event the property owner engages the services of a cleanup contractor prior to notifying the Water & Sewer Superintendent of the event, the City may reimburse the property owner for actual expenses incurred by the property owner, but only up to the amount the City would have paid its own cleanup contractor under subsection (C) above. (E) In the event any real or personal property cannot, in the reasonable judgment of the Public Works Director, be restored to its pre -event condition, in accordance with the cleanup criteria, the City may pay to the property owner the estimated fair market valu at the time of the event, of such real or personal property, with the exception that carpet and major appliances will be replaced with new like - kind items. (F) In no event will the City pay, or reimburse the property owner for the payment of special or consequential damages. Establishment of Cleanup Criteria: The Public Works Director may, from time to time, establish cleanup criteria which will govern the City's cleanup and payment responsibilities under this Policy. In establishing such cleanup criteria, the Public Works Director may give due consideration to generally available health guidelines, recommendations from governmental and academic experts, and other sources of guidance reasonably deemed by the Public Works Director to be balanced, unbiased, and protective of health and safety. Application - Time Limitations: Any request for reimbursement of cleanup expenses under this policy, or payment of fair market value, may be made by filing a written application in such form as prescribed by the Public Works Director. Such application must be submitted to the Public Works Director within thirty (30) days after the occurrence of the event. Qualification for Assistance: An application or request for assistance or payment under this Policy may qualify only if the Public Works Director, after due inquiry or investigation, makes an affirmative determination that the event was the result of a backup of City facilities, and that none of the following circumstances apply: (A) The loss was the result of a force majeure including but not limited to acts of God, acts of public enemies, insurrections, riots, war, landslides, lightning, earthquakes, fires, storms, floods, washouts, droughts, civil disturbances, explosions, acts of terrorism, sabotage, or any other similar cause or event not reasonably within the City's control; (B) The loss was caused by either an act or omission of the property owner, the 32 Agenda property owner's agent, or a member of the property owner's family or business; (C) The property owner failed to file a claim hereunder in a timely manner, or failed to comply with any other procedural requirements of this Policy; (D) The loss is the result of intentional or negligent acts of third parties; or (E) The loss is wholly covered by private insurance. Reduction in Assistance: The City may limit any assistance, or reduce any payment, under this Policy based upon any of the following: (A) The property owner did not act responsibly to prevent, avoid or minimize the loss; (B) The property owner is unable to fully substantiate or document the extent of the loss; (C) The loss is partially covered by private insurance. Maximum Payments: Without the express action of the City Council, no assistance or payment under this Policy may exceed any of the following: (A)$2,500 dollars per application or location; or (B)$10,000 dollars per incident. Should a catastrophic event occur, the $10,000 per incident limitation will be prorated against all losses where assistance is requested unless additional funding is approved by the governing authority. Payment Does Not Imply Liability: Any assistance or payment made under this Policy shall not be construed as, and does not imply, an admission of negligence or responsibility on the part of the [public entity] for any damage or loss. Any assistance or payment made under this Policy is strictly voluntary on the part of the [public entity]. This Policy shall not in any way supersede, change or abrogate the state government immunity act, Utah Code Annotated, section 63-30-1 et seq., as amended, or its successor, and its application to the [public entity], or establish in any person a right to sue the [public entity] under this Policy. Any assistance or payment made under this Policy and accepted shall constitute a full and complete release of any and all claims against the [public entity], its officers, employees and agents arising from the incident. 33 Agenda Budget Expenditures: The City authorizes a fund from which amounts may be drawn to make the foregoing assistance or payments. Such fund may be established from the ordinary rate structure of the City. Claims from Other Governmental Agencies: Notwithstanding any other provisions of this Policy, no application shall be accepted from the United States or any of its agencies, the State of Utah or any political subdivision. 34 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING September 22, 2015 Agenda Item #: 7-8 Title: Granting of Authority for Personnel Officer to Modify Job Descriptions for Council Approved Positions within the City Fiscal Impact: All positions are approved and budgeted by City Council Staff Presenter(s): Rebecca Davidson, City Manager Department: Administration/Personnel Applicant: N/A Background/Summary: We are at the beginning of engaging in a salary survey for all city departments and positions. As part of this process, department heads have began revising job descriptions to reflect actual duties for each position. The majority of our descriptions have remained unchanged for 10 to 15 years and as the City has changed, many duties have as well. Also, as opportunities arise to make better use of personnel in terms of cross -training or new duties, revising an existing job description to provide coverage or improve efficiency would be beneficial. The Human Resources staff and the City Manager will provide a final revision and approval of all descriptions prior to the salary survey. The accuracy of these descriptions are necessary in the salary survey to ensure that we find comparable salaries are consistent with with ours for the same job. Previously any changes to city employee job descriptions have required approval at the City Council level. I am asking to have some latitude in this approval process, to adjust and modify job descriptions as needed within the parameters of approved/budgeted positions. This means that City Council maintains final authority over adding any new positions to the City and the budget, but will not necessarily review or approve incidental changes to job descriptions. 1 Options: Approve, deny, postpone Staff Recommendation: Approve. Agenda Recommended Motion: I move to approve agenda item #7-8 Attachment(s): Agenda