HomeMy Public PortalAboutPKT-CC-2015-10-13Moab City Council
October 13, 2015
Pre -Council Workshop/Presentation
**6:00 PM**
REGULAR COUNCIL MEETING
7:00 PM
CITY COUNCIL
CITY CENTER
(217 East Center Street)
CHAMBERS
Agenda
Page 1 of 57
Agenda 1
Page 2 of 57
City of Moab
217 East Center Street
Moab, Utah 84532
Main Number (435) 259-5121
Fax Number (435) 259-4135
www.moabcity.org
Moab City Council
Regular Council Meeting
City Council Chambers
Tuesday, October 13, 2015 at 6:00 p.m.
..........................................••••••••••••••••••••••••••••
6:00 p.m.
7:00 p.m.
SECTION 1:
SECTION 2:
SECTION 3:
SECTION 4:
SECTION 5:
SECTION 6:
PRE COUNCIL WORKSHOP
Bed and Breahfast Discussion
General Discussion on Affordable Housing, Hotels and Overnight Stays
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1-1 August 25, 2015
1-2 September 8, 2015
CITIZENS TO BE HEARD
PRESENTATIONS
3-1 Presentation of the Mayor's Student Citizenship of the Month Award for September
2015 for Helen M. Knight School
3-2 Presentation by Deb Barton of the Grand County Solid Waste District Board
PROCLAMATIONS
4-1 A Proclamation Declaring October 2015 as Domestic Violence Awareness Month
PUBLIC HEARING (Approximately 7:15 PM)
None
SPECIAL EVENTS/VENDORS/BEER LICENSES
6-1 Approval of a Special Business Event Permit for Canyonlands Community Recycling
for an Upscaled Art Party Fundraiser on November 21, 2015
6-2 Request for a Refund of Fees for Canyonlands Community Recycling in an amount
not to exceed $290
6-3 Request for a Refund of Fees for the Moab Charter School Halloween 5k Fun Run in
an amount not to exceed $290.00
6-4 Retrospective Approval of an Amplified Music Event at Old City Park on October 9,
2015 for Kari Hunsaker
Agenda
Page 3 of 57
SECTION 7: NEW BUSINESS
7-1 Approval of Proposed Resolution #29-2015 — A Resolution Adopting the Sanitary
Sewer Management Plan for the City of Moab
7-2 Approval of Proposed Resolution #30-2015 — A Resolution Approving Amendment #1
to the Subdivision Improvements and Development Agreement for the "Entrada at
Moab" Master Planned Development Located at 600 West 400 North Granting an
Extension of Time
7-3 Confirmation of a Mayoral Appointment to the Grand County Recreation Special
Service District
SECTION 8: MAYOR AND COUNCIL REPORTS
SECTION 9: READING OF CORRESPONDENCE
SECTION 10: ADMINISTRATIVE REPORTS
SECTION 11: REPORT ON CITY/COUNTY COOPERATION
SECTION 12: APPROVAL OF BILLS AGAINST THE CITY OF MOAB
SECTION 13: EXECUTIVE — CLOSED - SESSION
13-1 A Strategy Session to Discuss Pending or Reasonably Imminent Litigation
SECTION 14: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should
notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days
prior to the meeting. Check our website for updates at: www.moabcity.org
Agenda
Page 4 of 57
MOAB CITY COUNCIL
REGULAR MEETING
August 25, 2015
The Moab City Council held its Regular Meeting on the above date in the
Council Chambers at the Moab City Center, located at 217 East Center
Street, Moab, Utah.
Mayor David Sakrison called the Pre -Council Workshop to order at 6:00
PM. In attendance were Councilmembers Heila Ershadi, Gregg Stucki,
Kyle Bailey, Kirstin Peterson and Doug McElhaney. Also in attendance
were City Manager Rebecca Davidson, Deputy Recorder Danielle
Guerrero, Planning Director Jeff Reinhart and Police Chief Michael
Navarre. City Recorder/Assistant City Manager Rachel Stenta arrived at
7:16 PM.
A presentation was made by the Utah Department of Transportation
(UDOT) regarding a Main Street Traffic Study. Discussion followed.
Mayor Sakrison called the Regular City Council Meeting to order at 7:02
PM and led the pledge of allegiance. Thirteen (13) members of the
audience and two (2) members from the media were present.
Councilmember Stucki moved to approve the Council Meeting minutes
of the June 9, June 23 and July 14, 2015 with corrections.
Councilmember Peterson seconded the motion. The motion carried 5-0
aye.
There were no citizens to be heard.
Councilmember Bailey moved to approve a Special Business Event
License for the Moab Pride Festival and Visibility March on September
26, 2015 located at Swanny City Park with conditions. Councilmember
Ershadi seconded the motion. The motion carried 5-0 aye.
Councilmember Peterson moved to approve a Special Use of Swanny
Park Application for Moab Pride Festival on September 26, 2015 with
conditions. Councilmember McElhaney seconded the motion. The
motion carried 5-0 aye.
REGULAR MEETING &
ATTENDANCE
PRE -COUNCIL WORKSHOP
REGULAR MEETING CALLED TO
ORDER
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
SPECIAL BUSINESS EVENT
LICENSE FOR PRIDE FESTIVAL,
APPROVED
SPECIAL USE OF SWANNY
PARK -APPROVED
Agenda
Page 5 of 57
Councilmember Ershadi moved to approve a Park Alcohol Permit for
Moab Pride Festival at Swanny Park on September 26, 2015 with
conditions. Councilmember Peterson seconded the motion. The motion
carried 5-0 aye.
Councilmember Peterson moved to approve a Class IV Retail Beer
License for Moab Pride Festival at Swanny City Park on September 26,
2015 with conditions. Councilmember Ershadi seconded the motion. The
motion carried 5-0 aye.
Councilmember Ershadi moved to Grant Local Consent for a Single Event
Alcohol Permit for Moab Pride Festival on September 26, 2015 at
Swanny City Park with conditions. Councilmember Bailey seconded the
motion. The motion carried 5-0 aye.
Councilmember Stucki moved to approve a Special Business Event
License for Gran Fondo Moab, on May 6, 2016 at various locations in
Moab City. Councilmember Peterson seconded the motion. The motion
carried 5-0 aye.
Councilmember Ershadi moved to approve a Special Business Event
License for Plein Air Moab 2015 — A Downtown Quickdraw Painting and
Art Sale at various locations and at the Moab Arts and Recreation Center
(111 E. 100 N.) on October 8, 2015. Councilmember Bailey seconded the
motion. The motion carried 5-0 aye.
Under Mayor And Council Reports, Councilmember Peterson stated that
she had attended the Health Care Special Service District meeting last
week and that there was a lot of discussion about the Moab Area
Partnership for Seniors Plan.
Under Reading of Correspondence Mayor Sakrison stated that he had
received a complaint regarding skunks and raccoons and also stated that
he informed the individual that the City no longer removed skunks or
raccoons and that citizens should contact Jerry Swasey. Mayor Sakrison
also stated that he had received a letter complaining about
maintenance of the trail systems specifically weeds and being in general
disarray.
PARK ALCOHOL PERMIT FOR
PRIDE FESTIVAL -APPROVED
RETAIL BEER PERMIT FOR
PRIDE FESTIVAL -APPROVED
LOCAL CONSENT FOR SINGLE
EVENT ALCOHOL PERMIT -
APPROVED
SPECIAL BUSINESS EVENT
LICENSE FOR GRAND FONDO-
APPROVED
SPECIAL BUSINESS EVENT
LICENSE FOR PLEIN AIR -
APPROVED
MAYOR AND COUNCIL
REPORTS
READING OF
CORRESPONDENCE
Agenda
Page 6 of 57
Under Administrative Report, City Manager Davidson reported that the
Community Impact Board (CIB) Grant application had been withdrawn.
City Manager Davidson then stated that the City was working on several
sewer pipeline projects including 400 North, MiVida and Walnut Lane
and that there was a possibility of Community Development Block Grant
(CDBG) funding being available. City Manager Davidson then gave an
update on the Master Storm Water Drainage Plan. City Manager
Davidson reported that four new Police Officers had been hired and that
two of them were currently attending Peace Officers' Standards Training
(POST) and that Sergeant promotions were being considered.
For the Report on City/County Cooperation, Mayor Sakrison stated that
there would be a tour of the Moab area with the Utah Legislation
members on September 16, 2015.
There were no bills to be approved.
Councilmember Bailey moved to enter an Executive Session at 7:21 pm
for the purpose of An Executive Session to Discuss the Character,
Professional Competence, or Physical or Mental Health of an Individual.
Councilmember Stucki seconded the motion. The motion carried 5-0
aye.
Councilmember Bailey moved to close the Executive Session at 7:30
pm. Councilmember Ershadi seconded the motion. The motion carried
5-0 aye.
Mayor Sakrison adjourned the Regular Council Meeting at 7:31 PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
ADMINISTRATIVE REPORT
REPORT ON CITY/COUNTY
COOPERATION
APPROVAL OF BILLS
EXECUTIVE SESSION ENTERED
EXECUTIVE SESSION CLOSED
ADJOURNMENT
Agenda
Page 7 of 57
MOAB CITY COUNCIL
REGULAR MEETING
September 8, 2015
The Moab City Council held its Regular Meeting on the above date in the
Council Chambers at the Moab City Center, located at 217 East Center
Street, Moab, Utah.
Mayor David Sakrison called the Pre -Council Workshop to order at 6:00
PM. In attendance were Councilmembers Heila Ershadi, Gregg Stucki,
Kyle Bailey, Kirstin Peterson and Doug McElhaney. Also in attendance
were City Manager Rebecca Davidson, City Recorder/Assistant City
Manager Rachel Stenta, City Treasurer Jennie Ross, Planning Director
Jeff Reinhart, Public Works Director Jeff Foster and City Engineer Phillip
Bowman.
The Bed and Breakfast discussion was postponed.
City Engineer Phillip Bowman and Public Works Director Jeff Foster gave
a Presentation providing an update on Lions Park.
Councilmember Ershadi reported that Valarie Valenzuela at a 400 North
property would like to build a secondary dwelling. She would like to
discuss with Council and Planning the secondary dwelling policy.
Councilmember Ershadi also reported that she had been contacted by
individual concerning the City Dark Sky Policy and would like to preserve
the darkness in Moab.
Councilmember Peterson reported that she had received
correspondence regarding the hotel being constructed with
underground parking and the possibility of ground water issues.
Councilmember Peterson stated that she would like more information
and an update from City Staff.
City Engineer Bowman gave an overview of the hotel project and stated
that he will get more information to the Council.
Councilmember Peterson stated that she does not feel comfortable with
the situation as it is a commercial property in the center of town.
September 8, 2015
Page 1 of 4
REGULAR MEETING &
ATTENDANCE
PRE -COUNCIL WORKSHOP
BED AND BREAKFAST
DISCUSSION POSTPONED
PRESENTATION — LIONS PARK
UPDATE
MAYOR AND COUNCIL
REPORTS
Agenda
Page 8 of 57
City Manager Davidson reported she will get with the Building Inspector
and will arrange for a Geo-technical Analysis and will manage the issues.
Mayor Sakrison reported that October 1, 2015 was start date for Great
Lakes Airline at Canyonlands Airport and that the Transportation Safety
Administration (TSA) had pulled out of Canyonlands Airport for the time
being.
Mayor Sakrison called the Regular City Council Meeting to order at 7:00
PM and led the pledge of allegiance. Fifteen (15) members of the
audience and one (1) media were present.
Councilmember Stucki moved to approve the Regular Council Meeting
minutes of July 28, 2015. Councilmember McElhaney seconded the
motion. The motion carried 5-0 aye.
Jeanette Kopell spoke as a resident and mother and stated that while
her daughter was riding her bike to the High School, she fell off of the
bridge at 200 South and broke her wrist. Ms. Kopell stated that there is
no railing on the bridge and that there is over an 8.5 foot drop into the
water from the bridge. Ms. Kopell asked that either the bridge be taken
down or signage erected to warn about the bridge. Ms. Kopell also
stated that several organized races use the bridge as part of the City's
trail system and it is hazardous and needs a railing.
Luke Sutton spoke and requested a donation of $1500 for Moab Special
Olympics. Mr. Sutton stated that the Moab Special Olympic Team
participates in Swimming and Bowling and that there are 11 members in
Moab. Mr. Sutton stated that the donation would help with
accommodations, food and gas to travel to the competition and that
fundraising is very difficult. Mr. Sutton requested that the City make
their donation to Moab Transitions.
Joette Langianese made a Presentation regarding Canyonlands National
Park International Dark Sky Designation.
Mayor Sakrison proclaimed September 19 to 26, 2015 as Moab Pride
Festival Days in Moab Utah.
Councilmember Bailey moved to approve a request for a Special Event
License and Special Use of the Center Street Ball Field for Tara Wilder
September 8, 2015
Page 2 of 4
REGULAR MEETING CALLED TO
ORDER
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
PRESENTATION REGARDING
CANYONLANDS NATIONAL
PARK DARK SKIES
MOAB PRIDE FESTIVAL DAYS
PROCLAMATION
SPECIAL EVENT LICENSE FOR
PREVENTION & RECOVERY
DAY- APPROVED
Agenda
Page 9 of 57
and Mary Jo McMillen for the Southeastern Utah Prevention & Recovery
Day Celebration on September 12, 2015. Councilmember Ershadi
seconded the motion. The motion carried 5-0 aye.
Councilmember Ershadi moved to approve a Special Use of the Sun
Court for the Moab Music Festival September 4, 2015 (Retroactive).
Councilmember Stucki seconded the motion. The motion carried 5-0
aye.
Councilmember Peterson moved to approve a Private Property Vendor
License for Quesadilla Mobilla at 89 North Main Street. Councilmember
McElhaney seconded the motion. The motion carried 5-0 aye.
Councilmember Peterson moved to approve a Letter of Support for the
Proposed Moab Boulder Park. Councilmember Stucki seconded the
motion. The motion carried 5-0 aye.
Councilmember Stucki moved to approve sending Proposed Resolution
28-2015 — A Resolution Amending the Fiscal Year 2015-2016 to Public
Hearing. Councilmember McElhaney seconded the motion. The motion
carried 5-0 aye.
Mayor and Council Reports were given in the Pre -Council Workshop.
Councilmember Peterson requested that a discussion and action item be
placed on the next Council Agenda regarding a request by Ashley
Korenblat of Public Lands Solutions for a Letter of Support for the Moab
Master Leasing Plan.
Under Administrative Report, City Manager Davidson distributed a
written report.
A Report on City/County Cooperation was not given.
There were no bills for approval against the City.
Councilmember Peterson moved to enter into a Closed Session for the
purpose of An Executive Session to Discuss the Character, Professional
Competence or Physical or Mental Health of an Individual, at 7:31 PM.
Councilmember Stucki seconded the motion. The motion carried 5-0
aye.
September 8, 2015
Page 3 of 4
SPECIAL USE REQUEST FOR
SUN COURT, MOAB MUSIC
FESTIVAL -APPROVED
VENDOR LICENSE FOR
QUESADILLA
MOBILLA/APPROVED
LETTER OF SUPPORT FOR
MOAB BOULDER PARK,
APPROVED
PROPOSED RESOLUTION #28-
2015 SENT TO PUBLIC
HEARING
MAYOR AND COUNCIL
REPORTS
READING OF
CORRESPONDENCE
ADMINISTRATIVE REPORT
REPORT ON CITY/COUNTY
COOPERATION
APPROVAL OF BILLS
EXECUTIVE SESSION ENTERED
Agenda
Page 10 of 57
Councilmember Bailey moved to close the Executive Session, at 8:10
PM. Councilmember Peterson seconded the motion. The motion
carried 5-0 aye.
Mayor Sakrison adjourned the Regular Council Meeting at 8:10 pm PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
September 8, 2015
Page 4 of 4
EXECUTIVE SESSION CLOSED
ADJOURNMENT
Agenda
Page 11 of 57
\J I I I I I I I I I I I I I I I I I I I
A
A
PROCLAMATION
D
DOMESTIC VIOLENCE AWARENESS MONTH
'
'
W
WHEREAS, DOMESTIC VIOLENCE IMPACTS WOMEN, MEN, AND CHILDREN OF EVERY AGE,
BACKGROUND, AND BELIEF; A N D
'
WHEREAS, NEARLY ONE IN FOUR WOMEN AND ONE IN SEVEN MEN IN THE UNITED STATES HAVE
'
'
SUFFERED SEVERE PHYSICAL VIOLENCE BY AN INTIMATE PARTNER; AND,
WHEREAS, CHILDREN THAT GROW UP IN VIOLENT HOMES ARE BELIEVED TO BE ABUSED AND
'
'
N
NEGLECTED AT A RATE HIGHER THAN THE NATIONAL AVERAGE; AND,
WHEREAS, ONE IN THREE IN THE UNITED STATES HAVE WITNESSED AN INCIDENT OF DOMESTIC
VIOLENCE; AND,
WHEREAS, IN THE CITY OF MOAB, POLICE OFFICERS HAVE RESPONDED TO 30 INCIDENTS OF
'
DOMESTIC VIOLENCE WITHIN THE LAST YEAR, AND WITHIN GRAND COUNTY, 39 INDIVIDUALS HAVE
'
'
FILED FOR PROTECTIVE ORDERS, AND YET MANY MORE CASES GO UNREPORTED; AND,
WHEREAS, VICTIMS MAY BLAME THEMSELVES FOR ABUSE, AND WITHIN A SMALL COMMUNITY AS MOAB
- SPECULATION AND GOSSIP MAY LEAD TO VICTIM BLAMING, THUS COMPOUNDING THE PAIN AND
'
'
SHAME AND CREATING ADDITIONAL OBSTACLES FOR VICTIMS TO FIND HEALING AND INDEPENDENCE.
NOW, THEREFORE, IT IS PROCLAIMED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MOAB TO
'
PROCLAIM THE MONTH OF OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH AND URGE THE
'
'
CITIZENS OF MOAB TO ELIMINATE DOMESTIC VIOLENCE FROM OUR COMMUNITY; AND,
TO SAY NO MORE TO VICTIM BLAMING, IGNORANCE, AND SILENCE; AND,
TO REAFFIRM OUR DEDICATION TO RECOGNIZING THE SIGNS OF DOMESTIC VIOLENCE, AND TO OFFER
'
COMPASSION, ASSISTANCE AND RESOURCES TO THOSE WHO SUFFER;
'
THAT WE MAY FORGE A CITY WHERE NO ONE SUFFERS THE HURT AND HARDSHIP THAT DOMESTIC
VIOLENCE CAUSES -- AND TO COMMIT TO DOING EVERYTHING IN OUR POWER TO UPHOLD THE BASIC
'
HUMAN RIGHT TO BE FREE FROM VIOLENCE AND ABUSE.
'
A
GZI 0
'
4,,„. DAVID L. SAKRISON, MAYOR OCTOBER 1 3, 201 5
TW 7 :•r
'
A
MOAB RACHEL STENTA, CITY RECORDER OCTOBER 1 3, 20 1 5
, , , , , , , , , , , , , , , , , , , ,
Page 12 of 57
MOAB CITY COUNCIL MEETING
October 13, 2015
Agenda Item
#: 6-1
Title: Approval of a Special Business Event Permit for Canyonlands Community
Recycling for an Upscaled Art Party Fundraiser on November 21, 2015
Fiscal Impact: Additional staff time will be needed at the MARC for the event
Staff Presenter(s): Carmella Galley, Administrative Secretary
Department: Administration
Applicant: Canyonlands Community Recycling
Background/Summary: This is a repeat event for Canyonlands Community
Recycling. It is a fundraiser that involves an art show using recycled items. The
event is to take place at the Moab Arts and Recreation Center. Canyonlands
Community Recycling has also requested a waiver of their special event and
business license fees.
Options: The Council may approve, approve with conditions, deny or postpone
the item.
Staff Recommendation: City staff recommends approval of the application as
submitted. Staff does not have a recommendation on whether to grant the
requested fee waivers.
Recommended Motions: "I move to approve a Special Business Event License
for the Upscaled Art Party on November 21, 2015"
Attachment(s):
Application materials
Agenda
Page 13 of 57
DATE PAID:
AMOUNT PAID:
RECEIPT NO.:
CITY OF MOAB
SPECIAL BUSINESS EVENT LICENSE APPLICATION
217 EAST CENTER STREET
MOAB, UTAH 84532
(435) 259-5121 / FAX (435) 259-4135
PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB
SPECIAL EVENT FEE:
PLUS (CHECK ONE):
❑ TRANSIENT ($ 90):
OR
❑ CURRENT CITY OR
COUNTY LICENSE
(ATTACH COPY )
TOTAL FEES:
LICENSE #:
ZONE:
$200.00
NAME OF 1 1
EVENT: OpCliCka, Ark PQi%y and /ovetmb.eC Alki5't o-k1ne Mov4-v\1 Ark- wane—.
DESCRIPTION OF (��+ � � /� /► �7 -
EVENT: Kec,ucled 04- 5not 3 �t wck faisivn evetAk- - p t Cemio+nlalyd5 Cot vAlutnt� I�ctick�
LOCATION OF J
EVENT: MOCAA0 Av�S allot Recrea,botn Cetnfic r CAAAR.C.)
PREMISES TO BE ROOM
) Sfiage Room, KiVcInon, O FK i)ocpt Rcsk-cooW►S
USED: �RWU�1
anCZ I�� Ga1�eYl.{I oyes P
TEMPORARY STRUCTURES TO BE USED
(IF ANY): ,`‘one..
DATE(S) ANDTIME(S) OF
EVENT:
Ityk Wall( Nov N. 2►, 2 Is i ( cycled AY} voty i Xtov Z1, 20 l y (0-10 p vv)
ANTICIPATED # OF EVENT NUMBER OF VENDORS -
PARTICIPANTS: 150 PARTICIPATING: 1
TYPES OF VENDORS PARTICIPATING A
IN EVENT: Ad-hsY5 Osier9 fectined Ma%erial -b pvoduc.e Sale
EXPLAIN FEES GENERATED BY THE EVENT(I.E. ADMISSION CHARGES, BOOTH FEES,
RENTAL CHARGES, ETC.):
15670 0(' Woceecis of A,4i --k 1VevndoY 5t►e5
gusys}ed $ (b1(7cr.Soln enhti Oonoii0v1,
EVENT SPONSOR'S %� � p PHON
NAME: C//��
arltiOnkand5 wh1101Uv1t� J�,eCLICAi01 E: 435 210 y9gl�
SPONSOR'S QCITY: STATE ' ` ZIP:
ADDRESS: �O 30X ct �OA� V� aq-532.
SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER
PROOF OF IDENTITY:
SPONSOR'S SOCIAL SECURITY
NUMBER:
TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP 0 PARTNERSHIP CORPORATION ❑OTHER
(SPECIFY):
Pt vtnt\ Sores , )re s id tv1/4t
cc iz
EVENT SPONSOR'S SALES
TAX ID #:
NAME REGISTERED WITH THESTATE
FOR TAX ID:
DATE OF
BIRTH:
lnovl- 1;r 0 -4 ( c 3
Canyovtl4nds COMrrtbn*1\ �ecyclivl J
THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS
UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE
ISSUANCE OF A LICENSE WILL BE DELAYED
C
I/WE ` e nnl - �' `e5 �r `(�C1Z-- HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THI{VIOAB CITY
PLEASE PRINT NAME(S)
BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE
INFORMATION CONTAINED HEREIN IS TRUE. I/WE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION
AND APPLICANT (SPONSOR). I/WE AGREE TO FILE THE PROPER REPORTS WITH THESTATE OF UTAH.
SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT l
Agenda
Page 14 of 57
State of Utah
ignature of Spptiso
County of Grand ))
SUBCRIBED AND SWORN to before me this
SS
4
(ii/&t, a-7(J
NOTARYPUBLIC
\0161 6
Date
day of Lk4'1 ,
Z� JULIE NEWLAND
-`. �' NOTARY PUBLIC • STATE O NI
'1 ' � 2667 DESERT RD.
;1f MOAB, UT 84532
MY COMMISSION NO. 672315
COMM. EXP. 01/01/2018
ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE -4/1
ATTACH SITE PLAN FOR THE EVENT GROUNDSOF APPLICABLE). - AMacIne Ci
ATTACH ADDITIONAL INFORMATION INDICATED BELOW.
LICENSE APPROVALS
CITY STAFF
❑ APPROVED
❑ DISAPPROVED
REASON(S):
LICENSE EXPIRATION DATE:
SIGNATURE OF CITY STAFF
MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES
AGENDA DATE:
❑ APPROVED
❑ DISAPPROVED
REASON(S):
EVENT COST RECOVERY SURCHARGE:
SPECIAL CONDITIONS:
Agenda
Page 15 of 57
12/22/03
" _ v . ? v t A t s a f t - 3 a ' 3 0 a w r a s r o j . U a t ) p u - 1 s o 3 O a ) x a - p a s t e 2 c > I k o t n a m r o a a l o C a b { s u m o Q
2 1 1 V I
I I I I I
S 2 1 1 V I S
I I I I
I
a S e a o 1 S
3 1 x , 9 1
a 3 1 1 8 . 1 ; u 3 a u 0 . 1 j
2 1 1 V I
7 A c l n t _ 1 a 9 1
, O 1 7 X , O i
F V : A Y ) 7 1 1 n M
` r o t n a ��s s a - y - D c l
S 2 1 1 V I S
I I I I I
s w a p
s a i p e 1
, 6 5 X . Z E
1 A 1 0 0 2 1 1 D N ` G
g l x 0 P ) , ( \
A s ��- k
1 0 ? p Y ��a 6
s s a a a d d w a 2 1 p u r p x 1
c a
C
a m
a )
Q
CITY OF MOAB
BUSINESS LICENSE
COMPLIANCE
FORM
217 E CENTER STREET
MOAB, UT 84532
PHONE: (435) 259-5121
FAX: (435) 259-4135
FOR ZONING OFFICE USE ONLY
PARKING:
MOAB CITY CODE:
SIGN PERMIT:
MOVED -ON NECESSARY:
�J
.oaf /vow)
❑ YES 11 Na
REQUIRES PLANNING
COMMISSION APPROVAL ❑ YES
REVIEWED BY
ZONING
ADMINISTRATOR:
DATE:
a -No
gp%/,&142 J
_/a -7- 20/5-
f� I 4'�5-210- ggGip
NAME OF APPLICANT: CdnyO>�1and5 Camrnuni Ree1iC�►�q 1 1 hnl1�Dv1eS PHONE: -4-35- mq- Z110
APPLICANT'S MAILING ADDRESS: ? D. box 99 CITY: .A02b
STATE: UT ZIP: %T532
BUSINESS NAME: Caymolnlands CO►mMUvltiVtiI-f-Neilinl
�p
BUSINESS LOCATION: ?El bO)G Ciri, AOCLI0 11tJe do InDk" totremkit VioLve tux Office of ^p}oisical
} UOCR-A-i O V\ .
ZONE: C Z - S?eC tiQI Eveu
DETAILED DESCRIPTION OF BUSINESSACTMTY: 111E -P\ItY - Will be a- re utelecl. arlr shop and receptim Fof
-fie mouemvev AA vatlIC. We wi11 ex1A,VR- and. allou.) 50,1eof woYlG Prowl Ave_
Luectl cor mo-A-ti 1 s1vd-eijLA anti r(-14esstizyla,l arl-i�.k- (jvtiaE cYG.(-spe idle . gtACt5
c elne►rakeoL w ~i 11 Sup?o v)- A-Vt-e, e 'twk- eosk-s plus Ce Rs n pesak,v-c) l pfocrran
COs1-s to COVA-rove. 4-0 pursue auv wisgiorn 4 GviHaY%eivn su5k-ainalot)tih by
e1rytpoweyivn �1ne. Apab Coanyiwi 1 to reolvice I ce use anc-N I`eNcle—
co
C
d
Q
Page 17 of 57
06/16/05
GANrNLAN
October 7, 2015
To Whom it May Concern, City of Moab:
NG
am writing from Canyonland Community Recycling (CCR) regarding our fall fundraising event.
This event will be a recycled art show and reception for the November Art Walk in celebration of
America Recycles Day. The Featured Artist for the Art Walk will take place November 14-21,
2015 at the MARC. The week will culminate with the Upcycled Art Party on November 21, 2015.
CCR works year round to provide recycling and waste reduction programs that serve our
mission of enhancing sustainability by empowering the Moab community to reduce, reuse and
recycle. CCR is a very small non-profit corporation. Because our capacity is limited, it is crucial
that we maximize our fundraising efforts so that more time can be spent delivering programs. All
funds collected at this event will allow CCR deliver community programs as well as assist other
Moab nonprofits and businesses to reduce waste at their events. All of these programs help the
City of Moab to be a clean, environmentally responsible and sustainable place.
The Upcycled Art Show is one of CCR's two yearly fundraising events, and it is important that
we make it count. The City's event fees propose an obstacle to our fundraising efforts. On
behalf of Canyonlands Community Recycling and membership, I respectfully request a refund of
the Special Event Fee ($200), and the Transient Fee ($90). This would significantly aid in our
fundraising efforts.
Thank you for your consideration of this issue.
Penny F. Jbnes
President
Canyonlands Community Recycling
CCR@MoabRecycles.org
435.210.4996
to
C
d
Q
Page 18 of 57
City of Moab
City Council Policy
Regarding the Consideration of Fee Waiver Requests
It is the general policy of the Moab City Council to not consider requests for fee waivers for city
programs, services, permits and licenses. Further, the City Council has determined that exceptions
to this general policy may be made at the sole discretion of the City Council, subject to certain
conditions, as follows:
1. Requests for an exception to the fee waiver policy shall be made in writing at one month
prior to the event or service for which the fee is charged. Such requests shall be submitted
to the City Recorder's Office. If this timeframe is not met, the fee shall be paid in full, and
the request will be considered as a request for a refund rather than a waiver.
2. The following fees are not subject to an exception under this policy:
a. Fees related to public works, including but not limited to water and sewer fees,
water and sewer impact fees, storm water drainage fees and solid waste fees.
b. Fees related to planning and zoning, including but not limited to subdivision fees,
annexation fees and permit fees.
c. Fees related to recreation programs and services.
d. Fees related to law enforcement, with the exception of traffic control and security
fees associated with a special event.
e. Fees related to alcohol.
f. Other fees not provided for in this policy.
3. The City Council may consider an exception to the fee waiver policy for special -event -
related fees, including special event permit fees, special event business license fees, park
use permit fees, banner fees, and traffic control fees and security fees, if the organization
requesting the exception meets at least one of the following criteria:
a. The event, as its main function, is a fundraiser for a charitable organization that
provides services to Moab residents.
b. The organization sponsoring the event has in the past made and commits to
continue to make in the future, a financial donation to the City that covers all or a
portion of the costs associated with the event for which the organization is seeking
an exception.
c. The event organizer is a governmental entity.
d. The event's primary purpose is to provide a school program or to benefit a school or
school program.
e. The primary purpose of the event is to provide a community -wide celebration or
program that is offered free of charge to community members.
f. The event is one that has been provided by the City in the past.
4. The City Council may consider an exception to the fee waiver policy for building permit
fees only for requests made by Grand County or the City of Moab for county or city -owned
facilities.
Page 19 of 57
October 7, 2015
To Whom it May Concern, City of Moab:
am writing from Canyonland Community Recycling (CCR) regarding our fall fundraising event.
This event will be a recycled art show and reception for the November Art Walk in celebration of
America Recycles Day. The Featured Artist for the Art Walk will take place November 14-21,
2015 at the MARC. The week will culminate with the Upcycled Art Party on November 21, 2015.
CCR works year round to provide recycling and waste reduction programs that serve our
mission of enhancing sustainability by empowering the Moab community to reduce, reuse and
recycle. CCR is a very small non-profit corporation. Because our capacity is limited, it is crucial
that we maximize our fundraising efforts so that more time can be spent delivering programs. All
funds collected at this event will allow CCR deliver community programs as well as assist other
Moab nonprofits and businesses to reduce waste at their events. All of these programs help the
City of Moab to be a clean, environmentally responsible and sustainable place.
The Upcycled Art Show is one of CCR's two yearly fundraising events, and it is important that
we make it count. The City's event fees propose an obstacle to our fundraising efforts. On
behalf of Canyonlands Community Recycling and membership, I respectfully request a refund of
the Special Event Fee ($200), and the Transient Fee ($90). This would significantly aid in our
fundraising efforts.
Thank you for your consideration of this issue.
)--'--)
Penny F. nes
President
Canyonlands Community Recycling
CCR@MoabRecycles.org
435.210.4996
as
a
a)
of
a
Page 20 of 57
r Moab Charter School
dedicated to academics, arts, and excellence -
Dear Moab City Council Members,
358 East 300 South, Moab, UT 84532
435-259-2277 ph + 435.259-6652 Ex
maabcharter@gmail.com + wwvr.moabcharterschoolorg
The Halloween 5K Fun Run will be an annual event to raise funds for the Moab
Charter School's Fifth Grade Class Trip. The Fun Run, will be a community event open to
all runners and walkers of all ages and abilities that promotes family health and outdoor
activity while supporting the kids in our community.
This event will raise money to send the fifth graders of MCS to locations around
our country of historical, cultural, and environmental significance. Each year, this travel
experience will enrich the lives of the kids and broaden their horizons; providing there a
learning opportunity not many kids in semi -rural schools get to enjoy.
All proceeds from the race, the Tee-shirts, and any baked goods sold will go
directly to the kids' travel and accommodation expenses. Local businesses and private
individuals have generously agreed to donate all refreshments and prizes. It's in this spirit
of generosity that we seek reimbursement from the city in the amount of $290.00, which
is the cost of this important event. Again, every cent of this reimbursement, made out to
Moab Charter School, will be used for the kids' travel.
We look forward to seeing you at the Halloween Fun Run, and we thank you for
your time and consideration.
Sincerely,
I
arisaJLarsen
Race Coordinator
Ei.ha h
_)
t�10\\I
j-vib 03Q\r‘a)
0-A4MZ//o4-
d
Page 21 of 57
bijek
-i? AN -a
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
October 13, 2o15
Agenda Item
#: 6-4
Title: Approval of a Request by Kari Hunsaker for an Amplified Music Event at
Old City Park on October 9, 2015
Fiscal Impact: None
Staff Presenter(s): Rachel Stenta, City Recorder
Department: Parks
Applicant: Kari Hunsaker
Background/Summary: Use of amplified sound equipment at Old City Park is
not permitted without special permission of the City Council.
Options: Approve, Approve with conditions, Deny or postpone.
Staff Recommendation: City staff recommend approval of the request.
Approval is subject to compliance with all Parks Policies, which provides that
approved sound amplification shall not extend beyond 9 pm.
Recommended Motion: "I move to approve (insert agenda item title here). "
Attachment(s): Please see attached letter from Kari Hunsaker.
Agenda
Page 22 of 57
September 9, 2015
My daughter is having her 13tn birthday party at Old City Park on Friday, October
9tn She would like to play music at the party and the best way to hear the music is
through a speaker of some type. This would be considered "amplified music" from what
I understand after speaking to the woman in the Parks department.
This is my request for approval to use a speaker or amplifier of some small type
to play music at my daughter's 13th birthday party. I am aware of the noise ordinances
and will be sure to pay attention to the park hours as well. I will also be sure the
neighborhood is respected in regards to the sound levels of the music.
Thank you,
Kari Hunsaker
Page 23 of 57
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
October 13, 2o15
Agenda Item
#: 7-1
Title: Adoption of the Sanitary Sewer Management Plan as required by the rules
of the Utah Department of Environmental Quality
Fiscal Impact: minimal — generally provided by existing city staff
Staff Presenter(s): Jeff Foster, Public Works Director; Phillip M. Bowman, P.E.,
City Engineer
Department: Public Works, Engineering
Background/Summary:
The Utah Department of Environmental Quality (DEQ) requires that all agencies
that own and operate a public sanitary sewer collection system adopt a Sanitary
Sewer Management Plan (SSMP). Per the DEQ Rule R317-801, "The main
purpose of the SSMP is to provide a plan and schedule to properly manage,
operate, and maintain all parts of the sewer collection system to reduce and
prevent Sanitary Sewer Overflows (SSOs), as well as minimize impacts of any
SSOs that occur."
Using the standard template for SSMP's provided by the DEQ, staff has prepared
a plan document that meets the requirements of the DEQ Rule while also
addressing issues that are a specific concern for the City. The issues and
concerns for the City that have been addressed in the SSMP are noted as follows:
1. Fats, Oils, and Grease (FOG) that enter the sanitary sewer collection system
are specifically discussed in Section 3 of the SSMP. Based on the size of the
City's sanitary sewer system, it is not required by DEQ that the City's SSMP
contain provisions to address FOG. However, due to the large number of
restaurants and other FOG generators within the City of Moab, staff recommends
the inclusion of these provisions.
2. The fines associated with FOG violations and sewer back-ups caused by these
violations are defined in the SSMP. If adopted, staff will have the ability to enforce
the requirements on restaurants and other establishments. If a violation is
documented through the procedure outlined, the fine will be $500 on the first
offense and will increase $500 per additional offense (i.e. $1,000 on the second,
$1,500 on the third, and so on).
3. In the SSMP attached, two modifications have been made to the DRAFT
version presented for discussion with the City Council at the September 22, 2015
Meeting. Section 8 (Policy on Backflow Valves) and Section 9 (No -Fault Sewage
1
Agenda
Page 24 of 57
Backup Claims Program) are considered "Optional" sections of the SSMP by the
DEQ, and therefore were removed from the final version of the document. Staff is
continuing to evaluate these two sections of the DRAFT document, and will
provide a recommendation in the future to add one or both of these sections at a
later time.
4. In the SSMP attached, additional minor modifications to format, page setup,
and the like have been made with no impact to content or intent of the document.
Staff is available to answer any questions about the intent of the FOG program
outlined in the document, Sections 8 and 9 that were removed from the DRAFT
version of the document, or any other provisions contained in the SSMP.
The final SSMP document as recommended by staff is attached for your review.
The SSMP is proposed to be adopted by the City Council by resolution.
Options:
1. Adopt the SSMP as presented by approving Resolution # 29-2015.
2. Direct staff to make changes to the SMMP, and adopt at a later meeting.
3. Other, as directed to staff.
Staff Recommendation: Staff recommends adopting the Sanitary Sewer
Management Plan as presented by approving Resolution # 29-2015.
Attachments:
Resolution # 29-2015
Sanitary Sewer Management Plan
Agenda
Page 25 of 57
Resolution #29-2015
A RESOLUTION APPROVING THE CITY OF MOAB
SANITARY SEWER MANAGEMENT PLAN
WHEREAS, the City of Moab is the owner and operator of a public sanitary sewer collection system;
and
WHEREAS, the Utah Department of Environmental Quality has adopted Rule R317-801, requiring all
agencies that own and operate a public sanitary sewer collection system adopt a Sanitary Sewer
Management Plan (SSMP); and
WHEREAS, the main purpose of the SSMP is to provide a plan and schedule to properly manage, operate,
and maintain all parts of the sewer collection system to reduce and prevent Sanitary Sewer Overflows
(SSOs), as well as minimize impacts of any SSOs that occur; and
WHEREAS, the Moab City Council has reviewed and discussed the Draft Sanitary Sewer Management
Plan at a public meeting on September 22, 2015, and found the plan to be in an acceptable format,
NOW THEREFORE, we, the Governing Body of the City of Moab do hereby resolve to approve the
Sanitary Sewer Management Plan in substantially the form attached to this resolution.
Passed and adopted by action of the Governing Body of the City of Moab in open session this
13th day of October, 2015.
SIGNED:
David L. Sakrison, Mayor
ATTEST:
Rachel E. Stenta, Recorder
Agenda 1
Page 26 of 57
City of Moab
Sanitary Sewer Management Plan
Introduction
The City of Moab is a public entity established in Utah under the Utah State Code. The
City of Moab was established in 1902 and provides sewage collection and treatment to
the Citizens and Businesses of the City of Moab and Grand Water and Sewer Special
Service District. This Sewer System Management Plan (SSMP) has been established
to provide a plan and schedule to properly manage, operate, and maintain all parts of
the sewer collection system to reduce and prevent SSOs, as well as minimize impacts
of any SSOs that occur. The Management for this entity recognizes the responsibility it
has to operate the sewer system in an environmentally and fiscally responsible manner.
As such, this SSMP will cover aspects of the collection system program necessary to
provide such an operation. This SSMP may refer to other programs or ordinances, and
by reference may incorporate these programs into the SSMP.
Definitions
The following definitions are to be used in conjunction with those found in Utah
Administrative Code R317. The following terms have the meaning as set forth:
(1) "BMP" means "best management practice".
(2) "CCTV" means "closed circuit television.
(3) "CIP" means a "Capital Improvement Plan".
(4) "DWQ" means "the Utah Division of Water Quality".
(5) "FOG" means "fats, oils and grease". This is also referred to as a Grease Oil
and Sand Program(GOSI).
(6) "I/I" means "infiltration and inflow".
(7) "Permittee" means a federal or state agency, municipality, county, district, and
other political subdivision of the state that owns or operates a sewer collection system
or who is in direct responsible charge for operation and maintenance of the sewer
1
Page 27 of 57
collection system. When two separate federal or state agency, municipality, county,
district, and other political subdivision of the state are interconnected, each shall be
considered a separate Permittee.
(8) "SECAP" means "System Evaluation and Capacity Assurance Plan".
(9) "Sewer Collection System" means a system for the collection and conveyance
of wastewaters or sewage from domestic, industrial and commercial sources. The Sewer
Collection System does not include sewer laterals under the ownership and control of an
owner of real property, private sewer systems owned and operated by an owner of real
property, and systems that collect and convey storm water exclusively.
(10) "SORP" means "Sewer Overflow Response Plan"
(11) "SSMP" means "Sewer System Management Plan".
(12) "SSO" means "sanitary sewer overflow", the escape of wastewater or
pollutants from, or beyond the intended or designed containment of a sewer collection
system.
(13) "Class 1 SSO" (Significant SSO) means a SSO or backup that is not
caused by a private lateral obstruction or problem that:
(a) affects more than five private structures;
(b) affects one or more public, commercial or industrial structure(s);
(c) may result in a public health risk to the general public;
(d) has a spill volume that exceeds 5,000 gallons, excluding those in single
private structures; or
(e) discharges to Waters of the State of Utah.
(14) "Class 2 SSO" (Non Significant SSO) means a SSO or backup that is not
caused by a private lateral obstruction or problem that does not meet the Class 1 SSO
criteria.
(15) "USMP" means the "Utah Sewer Management Program".
2
Page 28 of 57
General SSO Requirements
The following general requirements for SSO's are stipulated in R317-801 and are
included here as general information.
1) The permittee shall take all feasible steps to eliminate SSOs to include:
(a) Properly managing, operating, and maintaining all parts of the sewer
collection system;
(b) training system operators;
(c) allocating adequate resources for the operation, maintenance, and repair of
its sewer collection system, by establishing a proper rate structure, accounting
mechanisms, and auditing procedures to ensure an adequate measure of revenues and
expenditures in accordance with generally acceptable accounting practices; and,
(d) providing adequate capacity to convey base flows and peak flows, including
flows related to normal wet weather events. Capacity shall meet or exceed the design
criteria of R317-3.
(2) SSOs shall be reported in accordance with the requirements below.
(3) When an SSO occurs, the permittee shall take all feasible steps to:
(a) control, contain, or limit the volume of untreated or partially treated
wastewater discharged;
(b) terminate the discharge;
(c) recover as much of the wastewater discharged as possible for proper
disposal, including any wash down water; and,
(d) mitigate the impacts of the SSO.
SSO Reporting Requirements
R317-801 stipulates when and how SSO's are reported Following are those reporting
requirements as of 04/23/2012.
SSO REPORTING. SSOs shall be reported as follows:
(1) A Class 1 SSO shall be reported orally within 24 hrs and with a written report
submitted to the DWQ within five calendar days. Class 1 SSO's shall be included in the
annual USMP report.
(2) Class 2 SSOs shall be reported on an annual basis in the USMP annual
report.
ANNUAL REPORT. A permittee shall submit to DWQ a USMP annual operating
report covering information for the previous calendar year by April 15 of the following
year.
3
Page 29 of 57
Sewer Use Ordinance
The City of Moab has a sewer use ordinance that has been adopted by the governing
body as stated below. This City ordinance contains the following items as stipulated by
Utah State Code R317-801:
1. Prohibition on unauthorized discharges,
2. Requirement that sewers be constructed and maintained in
accordance with R317-3,
3. Ensures access or easements for maintenance, inspections and
repairs,
4. Has the ability to limit debris which obstruct or inhibit the flow in sewers
such as foreign objects or grease and oil,
5. Allows for the inspection of industrial users, and
6. Provides for enforcement of for ordinance or rules violations.
The following elements are included in this SSMP:
• General Information
• Operations and Maintenance Program
• Sewer Design Standards
• Sanitary Sewer Overflow Response Plan
• Grease, Oil and Sand Interceptor Management Program
• System Evaluation and Capacity Assurance Plan
• SSMP Monitoring and Measurement Plan
• Sewer System Mapping Program
• Basement Back-up Program
4
Page 30 of 57
This program is intended to be a guidance document and is not intended to be part of a
regulatory requirement. As such, failure to strictly comply with documentation
requirements is, in and of themselves, not a failure of the program's effectiveness.
Documentation failures are intended to be identified during system self -audits and will
be addressed as training opportunities. Significant system failures will be followed up
with corrective action plans. This corrective action process will be implemented by all
individuals involved in the SSMP program. Not all City employees will necessarily be
involved in the collection system operations. As such, not all employees will receive
program training. Finally, although not a part of this SSMP program, the City of Moab is
an active participant in the Blue Stakes of Utah Utility Notification system. This system,
regulated under title 54-8A of the Utah State Code, stipulates utility notification of all
underground operators when excavation takes place. The intent of this regulation is to
minimize damage to underground facilities. The City of Moab has a responsibility to
mark their underground sewer facilities when notified an excavation is going to take
place. Participation in the Blue Stakes program further enhances the protection of the
collection system and reduces SSO's.
5
Page 31 of 57
SSMP — General Information
This Sanitary Sewer Management Plan has been adopted by the City of Moab
The responsible representative(s), position and phone number for the City of Moab with
regard to this SSMP is/are
Public Works Director
Water & Sewer Superintendent
Water & Sewer Worker III
Water & Sewer Worker II
(435) 259-7485
(435) 259-7485
(435) 259-7485
(435) 259-7485
Description of Roles and Responsibilities
The following positions have the described responsibility for implementation and
management of the specific measures as described in the SSMP.
Public Works Director
This individual is responsible for overall management of the sanitary sewer collection
system. Responsibilities include working with governance to assure sufficient budget is
allocated to implement the SSMP, maintenance of the SSMP documentation, input on
the capital improvement program, implementation of the fats oil and grease program,
and general supervision of all staff.
Water & Sewer Superintendent
This individual is responsible for daily implementation of the SSMP. This includes
maintenance activities, compliance with SORP requirements, and monitoring and
measurement reporting requirements.
City Engineer
This individual is responsible for the development and maintenance of collection system
design standards, maintenance of collection system mapping and GIS data, input on the
capital improvement program, and maintenance of the SECAP program.
6
Page 32 of 57
Organization Chart
Public Works/Water & Sewer
Department
City Engineer
Public Works
Director
! Mk_,
Water& Sewer Safety Officer
Superintendent
O & M Crew
Construction
Crew
7
WWTP
Page 33 of 57
Section 1 - Operations and Maintenance Program
The City of Moab has established this sanitary sewer system operations and
maintenance program to ensure proper system operations, to minimize any basement
backups or SSOs, and to provide for replacement, refurbishment, or repair of damaged
or deteriorated piping systems. The combined maintenance program should insure that
the environment and health of the public are protected at a reasonable cost for the end
users. To this end, the following areas are described and included in this maintenance
program:
• System Mapping
• System Cleaning
• System CCTV Inspection
• Pump Station/Pressure Lines Inspection
• Manhole Inspection
• Defect Reporting
• Damage Assessment
System Mapping
An up to date map is essential for effective system operations. The City of Moab has
assigned the mapping responsibility to the City Engineer who will prepare and maintain
current mapping for the entire sanitary sewer system. Mapping may be maintained on
either paper or in a graphical information system (GIS) or a combination of both.
Current mapping is available at the following locations:
PUBLIC WORKS SHOP- MAP BOOK
GIS - WORK IN PROGRESS
Should any employee identify an error in the mapping, they should document the error
on a defect report and give it to the Public Works Director.
System Cleaning
Sanitary sewer system cleaning is accomplished through various means and methods.
City of Moab has established a goal to clean the entire system every five years. Based
on experience over the past 20 years, this frequency significantly reduces the number of
basement backups, controls grease problems and flushes any bellies in the system. In
addition City of Moab has a listing of identified hot spots which are maintained at a
higher frequency. Systems which may have roots are mechanically rodded or
8
Page 34 of 57
hydraulically cut out and areas where restaurants are close together are hydraulically
flushed with a high pressure jet truck. The following methods are employed to provide
system cleaning:
City of Moab - Hydraulic Cleaning
Contractor Hydraulic Cleaning
City of Moab - Mechanical Rodding.
Chemical Root Control
Chemical FOG Control
Cleaning records are maintained at the city public works shop. Contractors are required
to provide cleaning records associated with their work. Cleaning history may also be
entered into the GIS; however, this is not always necessary. Should the cleaning
process identify a serious defect, the problem should be reported on a Defect Report
Form. The Public Works Director should be given the defect reports for further action.
The defect report should be specific as to location and type of problem. A copy of the
Defect Report Form is included at the end of this narrative section. A summary of
cleaning activities shall be prepared annually by the Public Works Director or designee.
System CCTV Inspection
Closed Circuit TV inspections of the sanitary sewer system are used to assess pipe
condition and identify problems or possible future failures which need current attention.
The CCTV process also identifies the piping condition to allow for replacement prior to
failure. Generally the City will conduct CCTV inspection with public works staff.
Inspections of the system will occur every 10 to 15 years, or more frequently as
determined necessary by the Public Works Director and/or City Engineer. This
inspection frequency is based on the pipe aging process. As such, once the system
has been inspected completely, change usually occurs gradually. CCTV will also be
employed when a systems operation or capacity is questioned or when an SSO occurs.
Any defects identified during the CCTV process should be reported on a Defect Report
Form and the form should be given to the Water & Sewer Superintendent for possible
repairs. Documentation of CCTV activities will be maintained at the Moab City Public
Works Shop. When contractors are employed to inspect the sanitary sewer system
they will be required to submit records for their work. The Public Works Director will
prepare an annual summary of CCTV completed for that calendar year.
Near Future - Pump Station/Pressure Line Inspection
Staff inspects each pump station at least weekly for correct operations. Included in this
inspection is a visual observation of the pressure line alignment in order to insure there
are no leaks. Pump stations are also monitored via remote monitoring. Operators
inspecting the pump stations will complete a Pump Station Inspection Form. Should a
problem be encountered that cannot be corrected during the inspection, a Defect Report
Form should be completed and the form given to the Public Works Director. If the
defect has the potential to cause a sanitary sewer overflow, immediate action should be
9
Page 35 of 57
taken to insure no overflow occurs. During the inspection of the pressure sewer
alignment, operators should be looking for unusual puddles. If a potential leak is
identified a Defect Report should be completed and given to the Public Works Director
for further action. An evaluation will be made to determine if there is an actual leak and
appropriate action taken.
Manhole Inspection
City of Moab schedules annual inspection of the sanitary sewer manholes (M/H). The
M/H inspection involves the identification of foreign objects and surcharging that may be
present. Crews inspecting the manholes will be given maps by the Public Works
Director and/or City Engineer who will monitor the progress and completeness of the
inspection process. When a potential defect is identified the manhole should be
flagged. Flagged manholes should be checked by an operator within several days to
determine further action. If, during the inspection process, the inspection crew believes
a problem is imminent, they should immediately cease inspecting and inform the Water
& Sewer Superintendent of the problem. A cleaning crew should be dispatched
immediately to ensure correct system operations. All inspection records should be
retained for documentation of work performed.
Defect Reporting
Defect Reports generated through the cleaning, CCTV inspection, pump station
inspection or manhole inspection programs will be prioritized for correction by the Public
Works Director. Any defects which have the potential for catastrophic failure and thus
create a sanitary sewer overflow should be evaluated immediately and discussed with
the Water & Sewer Superintendent for repair & the Public Works Director. Repair
methods may include:
Spot Excavation Repairs
Spot Band Repairs
Segment Excavation Replacements
Segment Lining
Manhole Rehabilitation
When a defect is not flagged for immediate repair, it should be considered for
placement on the "hot spot" list. This will allow for vigilant maintenance to ensure failure
and a subsequent sanitary sewer overflow do not take place. Defect reports should be
used in the Budget process to determine what financial allocation should be made in the
next Budget year. The Water & Sewer Superintendent should include outstanding
defects in the annual report.
10
Page 36 of 57
Collection System Damage
Collection damage may occur as a result of multiple factors, some identified as a result
of inspection activities and some identified as a result of damage by third parties such
as contractors.
Damage Identification
The identification of system damage which may result in an SSO or basement
backup is important to prevent environmental, public health, or economic harm.
Identification of damage may be from either internal activities or external
activities.
Internal activities which may result in the identification of damage include the
following:
1. Collections Maintenance Activities
2. CCTV Inspection Activities
3. Manhole Inspection Activities
These three activities are discussed in this Maintenance Program and the
identification of damage will result in the generation of a Defect Report.
Generally, damage identification is an iterative and continuous process.
External activities which identify damages include:
1. Contractor Notification of Damage
2. Directional Drilling Notification of Damage
3. Public Damage Complaints
All three of these notifications generally require immediate response. Staff
should respond and evaluate the seriousness of the damage and the effect on
the environment. Damages which include a release to the environment should
be handled in accordance with the SORP. Damages which cause a basement
backup should trigger the Basement Backup program. Damages which remain
in the trench should be de minimize and do not require more action than the
repair of the damage.
Whatever the cause of collection system damage, the response should be
expeditious to prevent environmental or economic harm. District staff should
consider all damages an emergency until it is shown by inspection to be a lower
priority.
Damage Response Actions
When damages occur in the collection system, the following actions help define
the path staff should take. These action plans are not inclusive of all options
available but are indicative of the types of response that may be taken.
11
Page 37 of 57
Stable Damage
Inspection activities may show a system damage which has been there for
an extended period of time. Such damage may not require immediate
action but may be postponed for a period of time. When stable damage is
identified and not acted upon immediately, a defect report should be
prepared. If such a defect is identified and repaired immediately, a defect
report is not needed. An example of stable damage could be a major
crack in a pipeline or a severely misaligned lateral connection where
infiltration is occurring.
Unstable Damage
Unstable damage is damage which has a high likely hood that failure will
occur in the near future. Such damage may be a broken pipe with
exposed soil or a line which has complete crown corrosion. In these
cases, action should be taken as soon as there is a time, a contractor,
materials and other necessary resources available. When such unstable
damage is identified, if possible, consideration should be given to
trenchless repairs which may be able to be completed quicker than
standard excavation. Immediately after identification the Public Works
Director should be contacted to review and take care of budget
considerations.
Immediate Damage
When a contractor or others damage a collection line such that the line is
no longer capable of functioning as a sewer, this immediate damage must
be handled expeditiously. Such damage allows untreated wastewater to
pool in the excavation site, spill into the environment or possibly backup
into a basement. Under such conditions priority should be given to an
immediate repair. Since excavation damage may be a result of contractor
negligence or it could be a failure of City of Moab to adequately protect the
line by appropriately following the Damages to Underground Utilities
Statute 54-8A, priority should be given to effecting a repair and not to
determining the eventual responsible party.
As can be determined from the above action plans, priority should always be
preventing SSO's and attendant environmental damage, to prevent basement
backups and financial impacts, and to prevent public health issues.
12
Page 38 of 57
Section 2 - Sanitary Sewer Overflow Action Plan
Whenever sanitary sewage leave the confines of the piping system, immediate action is
necessary to prevent environmental, public health or financial damage from occurring.
In addition, quick action in normally needed to mitigate damage which may have already
occurred. For the purpose of this section, the following are part of the emergency action
plan.
1. Basement backups
2. Sanitary sewer overflows
3. Sanitary sewer breaks which remain in the trench
4. Sewer lateral backups
All of the above conditions are likely to cause some damage. Each should be treated
as an emergency, and corrective actions taken in accordance with the City of Moab
directions. Items 1 & 2 above should be reported immediately based on whether they
constitute a Class 1 or Class 2 SSO. As stated in the definition section of the SSMP
Introduction, a Class 1 SSO is an overflow which affects more than five private
structures; affects a public, commercial or industrial structure; results in a significant
public health risk; has a spill volume more than 5,000 gallons; or has reached Waters of
the State. All other overflows are Class 2 SSO's. All Class 1 SSO's should be reported
immediately. Class 2 SSO's should be documented and reported in the annual SSMP
report and included in the Municipal Wastewater Planning Program submitted to the
State. Item 3 may be reported to the local health department if, in the opinion of the
responsible staff member there is potential for a public health issue. An example of
where a public health issue may be present is when an excavator breaks both a sewer
and a water line in the same trench. In such cases, the local health department
representatives should be contacted and the situation explained. If the health
representative requests further action on the part of the City of Moab, staff should try
and comply. If, in the opinion of the responsible staff member, the health department
request is unreasonable, The Manager should be immediately notified. Care should
always be taken to error on the side of protecting public health over financial
considerations. When a basement backup occurs, the staff member responding should
follow the Basement Backup Program procedures. Lateral backups, while the
responsibility of the property owner, should also be treated as serious problems. Care
should be taken to provide advice to the property owner in such cases, but the property
owner is ultimately the decision maker about what actions should be taken.
13
Page 39 of 57
Response Activities
There are specific steps that should be followed once a notification is received that an
overflow may be occurring. The following figure outlines actions that could be taken
when the City of Moab receives notice that a possible overflow has or is occurring.
Notification of SSO
And Preliminary
Assessment
• Notify Public Works Director
• Remove Blockage
• Provide Assistance as
Directed
• Provide Residence with Policy
sso to
Environment
• Remove Blockage, Notify Public
Works Director]
• Notify Appropriate Regulatory
Authorities Based on Class
• Initiate Cleanup Program
•Determine Longterm Corrective
Action if Needed
• Assist in Problem Assessment
• Provide Cleanup Information
• Provide Advice on Corrective
Action
General Notification Procedure
When a Class 1 SSO occurs specific notification requirement are needed. In such
cases the following Notification procedure should be followed and documented. Failure
to comply with notification requirements is a violation of R317-801.
Agency Notification Requirements
Both the State of Utah Division of Water Quality and the local health department should
be immediately notified when an overflow is occurring. Others that may require
notification include local water suppliers, affected property owners and notification may
be required to Utah Division of Emergency Response and Remediation if hazardous
materials are involved. The initial notification must be given within 24 hours. However,
attempts should be made to notify them as soon as possible so they can observe the
problem and the extent of the issue while the problem is happening. A notification form
is provided to document notification activities. After an SSO has taken place and the
cleanup has been done, a written report of the event should be submitted to the State
DEQ within five days unless a request to waive is approved. This report should be
14
Page 40 of 57
specific and should be inclusive of all work completed. If possible the report should also
include a description of follow-up actions such as modeling or problem corrections that
has or will take place.
Public Notification
When an SSO occurs and the extent of the overflow is significant and the damage
cannot be contained, the public may be notified through proper communication
channels. Normally the local health department will coordinate such notification.
Should the City need to provide notification it could include press releases to the local
news agencies, publication in an area paper, and leaflets delivered to home owners or
citizens in the area of the SSO. Notification should be sufficient to insure that the
public health is protected. When and if Federal laws are passed concerning notification
requirements, these legal requirements are incorporated by reference in this document.
In general, notification requirements should increase as the extent of the overflow
increases.
Overflow Cleanup
When an overflow happens, care should be taken to clean up the environment to the
extent feasible based on technology, good science and financial capabilities. Cleanup
could include removal of contaminated water and soil saturated with wastewater and
toilet paper, disinfection of standing water with environmentally adequate chemicals or
partitioning of the affected area from the public until natural soil microbes reduce the
hazard. Cleanup is usually specific to the affected area and may differ from season to
season. As such, this guide does not include specific details about cleanup. The
responsible staff member in conjunction with the State DEQ, the local health
department and the owner of real property should direct activities in such a manner that
they are all satisfied with the overall outcomes. If, during the cleaning process, the
responsible staff member believes the State or the County is requesting excessive
actions, the Public Works Director should be contacted.
Corrective Action
All SSO's should be followed up with an analysis as to cause and possible corrective
actions. An SSO which is the result of grease or root plug may be placed on the
preventative maintenance list for more frequent cleaning. Serious or repetitive plugging
problems may require the reconstruction of the sewer lines. An overflow that results
from inadequate capacity should be followed by additional system modeling and either
flow reduction or capacity increase. If a significant or unusual weather condition
caused flooding which was introduced to the sanitary sewer system incorrectly, the
corrective action may include working with other agencies to try and rectify the cross
connection from the storm sewer to the sanitary sewer or from home drainage systems
and sump pumps. Finally, should a problem be such that it is not anticipated to reoccur,
no further action may be needed.
15
Page 41 of 57
Section 3 - Fat, Oil, Grease & Sand Management
Program
Purpose:
The purpose of this program is to provide for the control and management of grease, oil
and sand discharges to the District collection system. This program will provide a
means to reduce interference with the collection system operation and pass through at
the treatment plant.
Regulatory Authority:
Regulatory authority to implement this program is found in the Code of Federal
Regulations in 40 CFR 403, General Pretreatment Regulations. State authority for the
program is given in the Utah Administrative Code R317-8-8, Pretreatment. Local
Authority is found in Moab City Code Section 13.20.270 as referenced below.
Program Implementation:
This program shall be implemented in such a manner as to minimize the impact on
businesses which may be affected by this program. In all cases the City Public Works /
Water & Sewer Department will maintain a uniform decision making process. The City
of Moab shall allow for appeals of program requirements in accordance with the appeal
process approved by the City.
The following steps detail the procedure that the City of Moab Public Works/Water &
Sewer personnel shall follow in implementing this program.
Evaluation:
The City of Moab staff will evaluate a Food Service Establishment (FSE)
discharge to determine if fat, oil or grease management is required at the
following events:
1. Issuance of a construction or remodeling building permit.
2. When the collection line in front of the business is CCTV
inspected as part of the sanitary sewer system preventative
maintenance program.
3. When a downstream sanitary sewer pipeline plugs due to oil,
grease or sand.
No further action will be taken if it is determined that no potential exists for
significant enrichment of the wastewater with grease, oil or sand.
Enrichment is defined as a discharge with greater volume or concentration
of grease, oil or sand than that discharged from a typical residential
connection. For oil and grease, the typical residential discharge has less
16
Page 42 of 57
than 100 mg/L of oil and grease for any sample taken. Greater
concentrations would be enrichment. Also, a significant buildup of oil and
grease in the lateral would indicate enrichment. Sand and dirt is not
typically discharged from a residential connection. Any potential for sand
or dirt discharge would be enrichment.
Implementation:
FSE's which are determined to enrich or have the potential to enrich the
wastewater with grease, oil, or sand will be required to development a
management plan in accordance with the following tracks.
TRACK 1
This track is available for FSE's which exist at the time of
program implementation. However, not all existing FSE's
may be permitted to use it. Determination will be made on a
case by case basis. FSE's on this track will be permitted to
either pay a contractor or the City Water & Sewer
Department to clean the main sewer line from their place of
business to the nearest trunk line. A trunk line is any sewer
line which has an inside diameter of eight inches or larger or
has been classified as a trunk line by the City Water &
Sewer Department. Cleaning frequency will be determined
by inspections performed by the Water & Sewer Department.
TRACK 2
This track requires the FSE's to install and maintain a
grease, oil and/or sand trap on their premises. Quarterly
cleaning reports will be required but may be reduced or
eliminated at the discretion of Public Works Department if
the FSE shows through the quarterly reports of little or no
grease, oil and/or sand discharges into the system over a 3
year period. The Public Works Department shall inspect and
test the grease trap on a periodic basis. The following fees
shall apply:
Repeat Inspection Fee
Repeat Testing Fee
$50.00
$75.00
Should the testing reveal grease and oil in excess of 100
mg/L, a fine of $500 will be assessed to the FSE that is
determined to have discharged the grease, oil or other
harmful substance into the sanitary sewer system. If the FSE
continues to be in violation and the discharges continue with
17
Page 43 of 57
future testing, the fine will be increased in $500 increments
for each time testing reveals an additional violation.
By following the steps discussed above, The City of Moab hopes to maintain a
collection system free from excessive backups and a treatment plant in compliance with
UPDES discharge conditions.
List of Acceptable Entities That Recycle Oil and Grease
The following list of grease and oil recyclers should be given to all FSE's who
operate a grease trap. This list may not be all inclusive. Other recyclers may be
used if it can be shown that they discharge of the waste appropriately.
Recycler
Phone Number
Address
Renegade Oil
801-973-7912
1141 S. 3200 W, SLC, Utah 84104
13.20.270 Prohibited discharges.
A. No person shall connect with or continue a connection with the sewer
system of any drain or pipe which discharges acids, alkalies, lye or other injurious
liquids, or the contents of any spring, flowing well, creek, ditch, drain or other
watercourse without a special permit from the waterworks superintendent. No boiler or
heating plant shall be directly connected to the sewer system. The overflow from boilers
or heating plants, when cooled to a temperature not to exceed one hundred twenty
degrees Fahrenheit, will be allowed to run into a sump, such sump to be connected to
the sewer. The discharge of the contents of waste piped from water filters, gas engines,
air compressors, vacuum or dry cleaners, laundries, garages, wash racks, grease racks,
stores or warehouses containing inflammable substances, poultry houses, poultry
processing plants, canneries, buildings for the stabling or keeping of horses, cows and
other animals and all similar establishments shall not be made into or connected with
the sewer system unless such contents are discharged into settling tanks, properly
trapped and vented, such tanks to be of a construction approved by the waterworks
superintendent and to be at all times subject to his inspection and approval or
condemnation. Upon the condemnation by the waterworks superintendent the effluent
18
Page 44 of 57
from such tanks shall not be allowed to flow into the sewer until satisfactory alterations
have been made and the construction approved by the superintendent.
B. No person shall discharge into the sewer any inflammable gas, gasoline,
oil or petroleum byproducts or any calcium carbide or residue therefrom, or any other
matter which by chemical reaction shall injure such sewer system or any part thereof or
become dangerous to health, life or property, or any liquid or other material or
substance which will result in an inflammable gas when in contact with water, sewage or
fire. Oil separators, installed in any buildings where volatile fluids are used, shall be
connected directly with the sewer.
C. No person shall empty or discharge into the city sewer system any solids,
garbage or other similar matter without first treating the same in a manner approved by
the waterworks superintendent or to discharge into the sewer system any matter or item
likely to obstruct the same.
19
Page 45 of 57
Section 4 - System Evaluation and Capacity Assurance Plan
The City of Moab believes that one of the keys to preventing sanitary sewer overflows is
to evaluate system capacity and to monitor flows throughout the system in order to
ensure that capacities are not exceeded. Should a collection sub -system exceed the
capacity of the pipes, the system will be immediately re-evaluated and corrective action
taken. The following elements are all part of the City of Moab SECAP program.
1. Initial Capacity Modeling and Master Planning
2. Flow Monitoring
3. Surcharge Flow Analysis
4. Re-evaluation Modeling and Analysis
5. Flow Reduction Evaluation and Implementation
6. Capacity Increase Evaluation and Implementation
The actual implementation process associated with each of the elements above is
shown in figure 1 on the next page. This flow chart process forms the backbone of the
SECAP.
Initial Capacity Evaluation
The City of Moab has performed an analysis and modeling of each critical subsystem
contained within its collection system. Subsystems are segregated based on the
branching of the collection system. Trunk lines and collector lines are evaluated until
the system reaches a point where less than 400 residential dwelling unit equivalents
(RE) are upstream of that point in the system. The 400 RE point was chosen based on
the minimum slope requirements of the State of Utah. An 8-inch pipe constructed on
minimum slope will carry the flow from 400 RE based on 3.2 persons per dwelling unit,
75 gpcd and a peaking factor of 4. The RE equivalent is based typical Utah information
and assumes the peaking factor will account for a reasonable amount of inflow and
infiltration. If an area is known to have, or flow metering identifies, a significant amount
of inflow and infiltration, additional evaluation will be needed. In these areas the
capacity of an 8-inch pipe system may be significantly reduced below 400 RE.
20
Page 46 of 57
Initial Capacity
Modeling
Collection System
Monitoring
Flow Within
System Capacity
Flow Reduction
1
84. I Study and
Evaluation
Removal of 18t I
Surcharge or SSO
Condition
Re-evaluation
Modeling
Surcharge
Condition OK
18c I Reduction
not Feasible
Capacity Increase
Required
Figure 1 - SECAP Flow Chart
Project Design &
Implementation
In addition to developing an equivalent flow for a residential unit, consideration should
also be given to time of concentration in the collection system. Based on typical diurnal
flow patterns, if the transit time in the branch system is less than 2 hours, time of
concentration can be ignored.
Flow Monitoring
Flow monitoring is done periodically using portable meters. Flow metering is regularly
captured on the influent to the treatment facility. The City of Moab also conducts
periodic CCTV of all suspect sewer lines as well as an Annual Manhole Inspection
Program as identified in this program.
21
Page 47 of 57
Surcharge Flow Analysis
If any collection subsystem is identified as having any of the following problems the
system will be evaluated to determine future action. These problems are:
1. Sanitary Sewer Overflow to the Environment
2. Sanitary Sewer Break Remaining in the Trench
3. Basement Backup
4. Observed Subsystem Surcharging.
The flow evaluation may result in multiple conclusions, some of which may require
further action. Possible conclusions and their further action are listed below. This list is
not inclusive nor does it require the specific action detailed. These are given as
possible examples and will be used by the Public Works Director and the Water and
Sewer Superintendent to determine correct future action.
Flow Reduction Evaluation
Should excessive flows be identified during the surcharge analysis, the solution
may be to proceed with an inflow and infiltration study with the ultimate goal of
reducing flows. These flow reductions may be achieved by reconstruction of
specific areas, internal spot repairs, removing illegal storm water or sump pump
connections from homes or storm water systems, and system grouting. Tools
used in flow reduction may include extensive in line camera inspection, smoke
testing, dye testing, and increased inspection or flow monitoring.
Foreign Objects or Obstructions
There are multiple foreign objects which may be found in sewers. These may
include objects knocked into sewers during construction, illegally placed in sewer
manholes, roots, grease and soaps, bellies in piping systems, etc. Each of these
problems should be found during the backup investigation and a plan developed
to insure the problem does not reoccur. Types of action may include increased
cleaning frequency, spot repairs, greater pretreatment activity, lining of pipes,
and other corrective actions which resolve the problem.
Allowable Surcharging
Some piping systems may be able to accept surcharges without creating
problems. Such systems may be deep and surcharging occurs below the level of
basements or manhole rims, or they may be in areas where there are no
connections. In such cases the resolution of the observed surcharge may just be
additional monitoring.
Revised System Modeling
Where piping system problems cannot be resolved in a less expensive way, the
system may be further modeled to determine upgrade needs. Modeling should
22
Page 48 of 57
include known flow information and future projections. Since the system has
been shown to have problems, further modeling should be more conservative in
flow projections. Revised modeling should follow the guides given next.
Re-evaluation Modeling and Analysis
When a subsystem needs demonstrate unresolvable problems by less costly means,
the subsystem should be re -modeled and required action determined. Revised
modeling may show that flow reduction may still be viable or it may show that the
system can allow current surcharge conditions. Most likely, however, the modeling will
normally form the basis for construction to enlarge the subsystem capacity. Modeling
should be done either by
1. Moab City staff using commercially available software
2. Moab City staff using spreadsheet models
3. Engineering firms using available software or spreadsheets.
It is important to insure the modeling is comprehensive and includes all the potential
flow sources. While the current area zoning and land use planning should be used in
the model development, care should be taken to discuss possible changes with
appropriate officials. Where possible zoning changes appear likely, the model should
be re -run with the revised zoning alternatives. Once a resolution has been selected,
the resulting project should be placed on the capital improvement plan (CIP).
Capacity Increase Evaluation and Implementation
The capacity evaluation should be expedited based on the impact of the problem on the
environment and the possible repeat of the overflow/backup/surcharging. Details on
prioritization are given in the next section.
Systems requiring additional capacity should be engineered for expansion by qualified
staff or engineering consultants. Project design should be based on acceptable
engineering standards and should comply with State of Utah regulations found in
R317-3. Easements should be obtained where needed and the design should include
an analysis of other utilities in the vicinity. Design review should be done by the
applicable regulatory agency, as appropriate. A design report should be prepared for
each project. Where appropriate, the subsystem modeling may be substituted for the
design report.
Finalized projects should be placed on the CIP.
23
Page 49 of 57
System Improvement Prioritization
The priority for improvement should follow the following general guidelines:
High Priority Projects
When there is significant potential for sanitary sewer overflows, or frequent
basement backups, the improvement should be considered a high priority and
any available budget should be allocated to the project.
Medium Priority Projects
Where the problem is infrequent and the possibility exists that it may not repeat
in the near future, the priority for correction is medium. Medium priority projects
may be delayed until appropriate budget is available or the priority is adjusted to
high priority. Should an SSO or basement backup repeat in the same area, the
priority should be immediately revised.
Low Priority Projects
If the observed problem is infrequent, there is possibility that it may not repeat in
the near future and the possibility that increased flow in the subsystem is low, the
correct priority is low. Low priority projects will be placed in the budget process
and evaluated against other needs. These projects will eventually be completed,
but the work is not prioritized above plant and equipment needs.
Capital Improvement Plan
The CIP is part of the City of Moab's budgeting process to insure sufficient
revenue to address identified weaknesses in the sanitary sewer system. Items
which have been identified as needing a structural fix are placed on the CIP list
and the cost for each estimated. Sources of funding should be identified for all
high priority projects so that SSO's or other failures do not re -occur. Forecasts of
available funding for medium and low priority projects should be made to
facilitate future revenue needs.
24
Page 50 of 57
Section 5 - SSMP Monitoring and Measurement Plan
Purpose:
The purpose of this plan is to provide appropriate monitoring and measurement of the
effectiveness of the SSMP in its entirety.
Records Maintenance
City of Moab intends to maintain appropriate records on operations and maintenance of
the sanitary sewer system to validate compliance with this SSMP. However, failure to
meet standards set by State DWQ or other regulatory agency during an inspection does
not constitute a violation of the SSMP. Rather, deficiencies identified during inspections
should be viewed as an opportunity for improvement.
Operations Records
Operations records that should be maintained include the following:
• Daily cleaning records
• CCTV inspections records
• Manhole inspection records
• Hot spot maintenance list
• Spot repairs
• Major repairs
• System capacity information
• SSO or basement backup records including notification
documents to appropriate agencies (call logs, etc.)
• Capital Improvement Plan
Records will be maintained by the Public Works Director in a central location. Records
may be maintained either on an electronic record or as a paper record. The extent of
the record should be sufficient to demonstrate the activity recorded was completed
appropriately.
Performance Measurement (Internal Audit)
Periodically, but not less than annually, the Public Works Department should assess
and audit the effectiveness of the elements of this SSMP. All elements should be
reviewed for effectiveness as well as all records should be reviewed for completeness.
An internal audit report should be prepared preferably annually but no less than once
every five years which comments on the following:
• Success of the operations and maintenance program
• Success of other SSMP elements
• Adequacy of the SECAP evaluations
25
Page 51 of 57
" D i s c u s s i o n o f S S O ' s a n d t h e e f f e c t i v e n e s s o f t h e r e s p o n s e t o
t h e e v e n t i n c l u d i n g c o r r e c t i v e a c t i o n
" R e v i e w o f D e f e c t r e p o r t s a n d a d e q u a c y o f r e s p o n s e t o
e l i m i n a t e s u c h d e f e c t s
" O p p o r t u n i t i e s f o r i m p r o v e m e n t i n t h e S S M P o r i n S S O
r e s p o n s e a n d r e m e d i a t i o n
T h e a n n u a l a u d i t r e p o r t n e e d n o t b e e x t e n s i v e o r l o n g . I t s h o u l d , h o w e v e r b e s u f f i c i e n t
t o d o c u m e n t c o m p l i a n c e w i t h t h e s t a n d a r d s s e t i n t h e S S M P . T h e a u d i t r e p o r t s s h o u l d
b e m a i n t a i n e d i n a c c o r d a n c e w i t h t h e C i t y o f M o a b ' s r e c o r d s r e t e n t i o n s c h e d u l e .
S S M P U p d a t e s
W h e n a p l a n d e f i c i e n c y i s i d e n t i f i e d t h o u g h a n a u d i t , i n s p e c t i o n o r p l a n r e v i e w , a n d t h e
d e f i c i e n c y r e q u i r e s a n S S M P u p d a t e , t h e p l a n m a y b e u p d a t e d a t t h e d i s c r e t i o n o f t h e
P u b l i c W o r k s D i r e c t o r . S S M P u p d a t e s s h o u l d b e r e c o r d e d i n a r e v i s i o n i n d e x
m a i n t a i n e d b y t h e P u b l i c W o r k s D e p a r t m e n t .
S S O E v a l u a t i o n a n d A n a l y s i s
A t l e a s t a n n u a l l y i n t h e i n t e r n a l a u d i t a n d m o r e f r e q u e n t l y a s n e e d e d , t h e P u b l i c W o r k s
D i r e c t o r w i l l e v a l u a t e S S O t r e n d s b a s e d o n f r e q u e n c y , l o c a t i o n a n d v o l u m e . T r e n d
e v a l u a t i o n w i l l b e e m p i r i c a l u n l e s s a l a r g e n u m b e r o c c u r s u f f i c i e n t t o m a k e a s t a t i s t i c a l
a n a l y s i s v i a b l e . I f a t r e n d i s i d e n t i f i e d , a c o r r e c t i v e a c t i o n m a y b e a p p r o p r i a t e .
P u b l i c C o m m u n i c a t i o n a n d O u t r e a c h
T h e C i t y o f M o a b w i l l r e a c h o u t t o t h e p u b l i c a b o u t t h e d e v e l o p m e n t , i m p l e m e n t a t i o n
a n d p e r f o r m a n c e o f t h e S S M P . T h i s c o m m u n i c a t i o n m a y b e a c c o m p l i s h e d b y a n y o f
t h e f o l l o w i n g m e t h o d s :
" P u b l i c h e a r i n g s
" P u b l i c m e e t i n g s
" N e w s l e t t e r s
" D i r e c t m a i l i n g
" L e a f l e t s
" O t h e r e f f e c t i v e m e t h o d s
T h e P u b l i c W o r k s D e p a r t m e n t w i l l a c c e p t c o m m e n t s , e i t h e r w r i t t e n o r v e r b a l a n d w i l l
r e v i e w s u c h c o m m e n t s f o r a p p l i c a b i l i t y . P u b l i c i n t e r e s t m a y b e d i f f i c u l t t o g e n e r a t e , b u t
w i l l b e s o u g h t n o n - t h e - l e s s .
2 6
P a g e 5 2 o f 5 7
Section 6 - Sanitary Sewer System Mapping
The City of Moab has put a considerable amount of effort and resources into gathering
all necessary information into a computer based GIS program. Although there are many
facets to an adequate GIS system for a community, mapping of the city sewer system
has been and is a high priority to the City.
The City of Moab has set a goal to attach all attributes data, files, pictures and video
associated with each manhole, section of pipe and/or other facilities to the GPS point or
item that is incorporated in the system. The following information is gathered and stored
electronically in the GIS system:
A. Manholes — This inspection will identify all manholes using a uniform numbering
system that provides a unique number for each manhole. The inspection will
show the following information:
1- The condition of the manhole using the Utah Local Governments Trust
Manhole inspection program and guidelines.
2- Depth to the top -of -pipe of each sewer line entering the manhole.
3- Size of each pipe entering each manhole.
4- Status of each manhole — good condition, satisfactory condition, future
repairs or replacements needed, or needs immediate repairs or
replacement
5- Pictures of each manhole as needed
6- Unique Characteristics
7- Date and time of inspection
B. Sanitary sewer system Pipe - Attributes to be included are as follows:
1- Size
2- Type
3- Age
4- Location
5- CCTV video and or pictures
6- Condition of pipe as identified in the manhole and video inspection dates
and times
7- Unique characteristics
8- Date and time of inspection
27
Page 53 of 57
C. Other available data and/or maps that link to this particular area such as:
1- Paper system or trunk -line maps
2- Subdivision maps
3- Utility easements
4- Rights -of -Ways
5- Spreadsheets, written documents, etc.
28
Page 54 of 57
Section 7 - Basement Backup Program
Basement backups are a serious impact on a home or business owner. As such, all
reasonable efforts should be taken to prevent such backups from occurring. Sewer
system backups are the result of several system problems. Such problems include any
one or a combination of the following:
1. Laterals serving real properties are owned by the property owner
and lateral maintenance is their responsibility. Roots, low points,
structural failure, and grease are primary problems lateral owners
face.
2. Backups caused by main line plugs are usually caused by roots,
grease, low points, foreign objects and contractor negligence.
3. Piping system structural damage may cause basement backups.
Such structural problems include age or deterioration damage,
installation damage, excavation damage and trenchless technology
damage.
4. Excess flow problems may surcharge a piping system and cause
backups into homes. Excess flows usually occur when major storm
waters inflow into sanitary sewers. Sanitary sewers are not
designed for such flow. In addition, some homeowners may
illegally connect foundation drains and sump pumps to the sanitary
sewer system.
Basement Backup Response
When the City of Moab is notified about a basement backup, staff will log the complaint
in a complaint log. The person receiving the call may log the backup complaint or may
ask administrative staff to document the complaint.
All backup complaints shall be investigated by City Water & Sewer Department staff. If
the investigation determines that the case of the backup is only in the lateral, the City
Water & Sewer Department staff may offer technical information but should not take
responsibility for cleanup or subsequent restoration.
When it is determined that the basement backup is the result of a mainline problem, the
City Water & Sewer Department will follow the policy approved by its governing
authority. A copy of this policy should be given to the home owner. It should be noted
that all action that the City takes are on a no-fault basis. The City does not accept
liability nor does it waive its governmental immunity.
29
Page 55 of 57
Backup Prevention Design Standard
The City promotes system designs which minimize backups and insure proper
operations. To this end the City has design standards for all sanitary sewer
construction.
30
Page 56 of 57
Resolution #30-2015
A RESOLUTION APPROVING AMENDMENT #1 TO THE SUBDIVISION IMPROVEMENTS AND
DEVELOPMENT AGREEMENT FOR THE "ENTRADA AT MOAB" MASTER PLANNED DEVELOPMENT
LOCATED AT 600 WEST 400 NORTH GRANTING AN EXTENSION OF TIME AND ALLOWING THE
COMPANY TO ADD A SUCCESSOR COMPANY TO THE AGREEMENT.
Whereas, the governing body of the City of Moab desires to amend the Subdivision and
Development Agreement with Snowhound, LLC regarding an Extension of Time; and
Whereas, the Contract Amendment has been presented to this meeting of the City Council.
NOW THEREFORE, WE, THE GOVERNING BODY OF THE CITY OF MOAB DO HEREBY AMEND THE
CONTRACT IN THE FORM PRESENTED TO THIS MEETING OF THE CITY COUNCIL, AND AUTHORIZE
THE APPROPRIATE INDIVIDUALS TO EXECUTE AND DELIVER SAID AGREEMENT.
This resolution shall take effect immediately upon passage.
Passed and adopted by action of the Governing Body of Moab City in open session this
_L day of October, 2015.
Attest:
Rachel E. Stenta
City Recorder
CITY OF MOAB
By:
David L. Sakrison
Mayor
Resolution #30-2015
Agenda
Page 57 of 57
Page 1 of 1