HomeMy Public PortalAbout19910424 - Minutes - Board of Directors (BOD) r
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-11
REGULAR MEETING
BOARD OF DIRECTORS
April 24, 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at 7 : 35 P.M.
Members Present: Katherine Duffy, Nonette Hanko, Richard Bishop,
Robert McKibbin, Teena Henshaw, Ginny Babbitt, and Betsy Crowder .
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Mary Hale, David Topley, and Emma Johnson.
II . APPROVAL OF MINUTES
April 10, _1991
Motion: R. Bishop moved that the Board approve the minutes of
April 10, 1991 . K. Duffy seconded the motion. The
motion passed 7 to 0 .
III . WRITTEN COMMUNICATION
E. Johnson stated that the Board had received a written
communication dated April 12 from Harry Haeussler, Jr. 1094
Highland Circle, Los Altos commending the District field staff
and office staff . N. Hanko congratulated the staff for getting
such a letter.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
N. Hanko stated that the agenda was adopted by Board consensus .
VI . BOARD BUSINESS
A. Completion of Annexation to the District of McDonald
Property Addition to La Honda Creek Open Space Preserve
(Report R-91-49 dated Aril 161991 ) �
C. Britton stated that 760 acres of the 1 , 100 McDonald
property addition were outside the District ' s boundary. He
reported that the annexation, as well as a 338 acre increase
in the District ' s sphere of influence, were approved by both
San Mateo and Santa Clara County LAFCo.
President N. Hanko asked if any member of the public wished
to comment on the annexation. There was no public comment.
Meeting 91-11. Page 2
Motion: R. McKibbin moved that the Board adopt Resolution
91-15, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Annexing Certain Property to the Midpeninsula
Regional Open Space District (Midpeninsula
Preserves 1990 - La Honda Creek) . B. Crowder
seconded the motion. The motion passed 7 to 0.
B. Proposed Agreement With Sempervirens Fund Regarding Lonq
Ridge Open Space Preserve Additions (Report R-91-52 dated
April 18 , 1991 )
N. Hanko requested that the next three agenda items be
discussed simultaneously since all were interrelated.
C . Britton explained the history of the Sempervirens Fund
involvement with the area and showed the site of the parcels
relative to Castle Rock and Big Basin State Parks and the
District preserves .
He said that Sempervirens Fund is offering the District a 2-
Y2 year option to purchase their 116 acre Saratoga Gap parcel
at half price, will waive the $5, 000 option fee for District
acquisition of the underlying fee rights in the Hickory Oaks
Ridge property, will support the District ' s efforts to
obtain a grant to acquire the property, and would contribute
to the District purchase of the Deka Associates property if
a grant is secured .
D. Hansen said all three properties being considered create
a gateway to the Santa Cruz mountain trails , including the
Bay Area Ridge Trail and the Skyline-to-the-Sea Trail and
that the unused road through the Sempervirens Fund property
could be developed as a trail connecting the District ' s
trail through Saratoga Gap and the Saratoga Toll Road Trail .
He added that the meadow would be an ideal location for a
visitor center which Sempervirens Fund is promoting.
Motion: R. McKIbbin moved that the Board adopt Resolution
91-16, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Approving and Authorizing Execution of Agreement
for Option to Purchase Real. Property, Authorizing
Officer to Execute Memorandum of Agreement, and
Authorizing General Manager or Assistant General.
Manager to Execute Any and All Other Documents
Necessary or Appropriate to Closing of the
Transaction. (Long Ridge Open Space Pro-serve,
Lands of Sempervirens Fund) . R. Bishop seconded
the motion. The motion passed 7 to 0.
C . Proposed Addition of Deka Associates Property to the Long
Ridge Open Space Preserve (Report R-91-50 dated April 10,
1.991L
C . Britton reported that the 205-acre property adjoins the
Sempervirens Fund parcel . He said that the acquisition
price would be $985, 000 , but when the Prop 70 grant funds
were received the property would cost the District $600, 000
Meeting 91-11 Page 3
and if the Sempervirens Fund Grant were received, the
property would cost the District $300, 000. He said that
none of the parcels being considered is within District
boundaries and that he is preparing documents for annexation
procedures .
D. Hansen showed slides of the property, noting the roads
and cleared building sites that degrade the property. He
said that there is evidence of misuse as well as park-type
use that would require cleanup and restoration. He said
boundary plaques would be installed and gates would be
constructed across both roads to prevent unauthorized access
to the site.
Motion: R. McKibbin moved that the Board adopt Resolution
91 -17 , a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Authorizing Acceptance of Purchase Agreement,
Authorizing Officer to Execute Certificate of
Acceptance of Grant to District, and Authorizing
General Manager or Assistant General Manager to
Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction (Long
Ridge Open Space Preserve, Lands of Deka
Associates) . T. Henshaw seconded the motion. The
motion passed 7 to 0.
Motion: R. McKibbin moved that the Board tentatively adopt
the Preliminary Use and Management Plan
recommendations, including naming the property as
an addition to Long Ridge Open Space Preserve, and
indicate its intention to dedicate the property as
public open space . T. Henshaw seconded the motion.
The motion passed 7 to 0 .
D. Land and Water Conservation Fund Application for Saratoga
Summit Gateway Project (Proposed Addition of Sempervirens
Fund Property to Long Ridge Open Space Preserve) (Report R-
91-51 dated April 10,_1991
C. Britton said the amount being requested is $300, 000 , half
the value of the property, and that application must be
submitted by May .1-0 , 1991 . He said that grant funds have
diminished in the last several years and that recent grants
have been given more for development than acquisition.
Motion: B. Crowder moved that the Board adopt Resolution
91-18 , a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Approving the Application for Land and Water
Conservation Funds for the Saratoga Summit Gateway
Project . R. McKibbin seconded the motion. The
motion passed 7 to 0 .
--- - - - - - - -
Meeting 91-11 Page 4
E. Action Plan Proqram Evaluation for 1990-1991 Fiscal Year
(Report R-91-47 dated April 17, 1991 )
H. Grench explained that the format had been changed from
previous years to make the report more concise and requested
the Board ' s feedback on the format .
C. Britton, D. Hansen, M. Hale, and H. Grench briefly
reviewed the status of the key projects and activities for
the past fiscal year in each of their programs .
Discussion centered on the format of the information. G.
Babbitt said it is a good format, clear and understandable.
She suggested that the report include other major time-
consuming projects and accomplishments if the format is
adopted. T. Henshaw stated the format was easy to read and
follow. B. Crowder, R. McKibbin, and R. Bishop expressed
their satisfaction with the format. N. Hanko asked if major
time consuming projects not included in the Action Plan
should be included in a report so that the Board is aware
of everything of importance that is accomplished by staff .
H. Grench said that introductory narrative to the program
evaluation has generally included that type of activity. N.
Hanko asked if the Board would like to have the other
typical, projects and activities included. R. Bishop and R.
McKibbin noted that the current format contained enough
detail . N. Hanko asked if the Board would like to have
major projects that are not part of the action plan included
in introductory sentences. R. McKibbin suggested bullet
items rather than narrative be used.
K. Duffy suggested that this may not be the appropriate
format for the mid-year program evaluation since it is more
important and enables the Board to change direction if
necessary or. desirable. T. Henshaw agreed that more time be
allotted for the mid-year program evaluation so that the
Board can consider it from a different perspective. N.
Hanko suggested a combination of formats so that the Board
would have a way to know what has been accomplished when it
considers the new fiscal year. She said it would be helpful
to know why projects were dropped, are on-going, or have
been completed. T. Henshaw suggested N. Hanko, G. Babbitt ,
H. Grench and another Board member discuss the format
further.
Motion: R. Bishop moved that the Board accept the program
evaluation for the 1990-1991 fiscal year. R.
McKibbin seconded the motion . The motion passed 7
to 0.
F. Proposed Revision of the District ' s Performance Evaluation
and Merit Pay System for Non-Represented Employees (Re-port
R-91-48 dated April 17 , 1991)
H. Grench reviewed the proposed changes to the evaluation
system and forms for District non-represented employees :
evaluation form noting whether the employee ' s performance is
evaluated above standard, meets standard , or below standard;
Meeting 91-11 Page 5
evaluation standards developed by the evaluation committee;
timing of evaluations; merit increases based on the number
of meets standards ratings; procedures for special
evaluations for below standard ratings and remediation
processes; and probationary procedures . He said that staff
seemed supportive of the proposed changes .
Motion: B. Crowder moved that the Board approve,
retroactively to April 1 , 1991 , the evaluation
form; performance evaluation standards; and merit
increase and salary administration system as
presented in the staff report for the District ' s
non-represented employees . R. McKibbin seconded
the motion . The motion passed 7 to 0.
VIT . INFORMATTONAL REPORT
The Board scheduled the following meetings :
OSpecial Closed Session Board Meeting for the continuation
of the evaluation of Board appointees - May 28 at 7 : 30 P.M.
*Strategic Plan Workshop - June I starti.ng at 9 A.M.
OResource Management Workshop - July 9 at 7 : 30 P.M.
*Graphic Deisgn Workshop - May 30 at 7 : 30 P.M.
B. Crowder reported that she had received a newsletter from the
South Skyline Association with an announcement of a potluck/wine
tasting on April 26 at 7 : 30 P.M. at the Thomas Fogarty Winery.
D. Topley reported a bicycle accident at Sierra Azul Open Space
Preserve on April 21 .
B . Crowder reported an equestrian accident at Windy Hill Open
Space Preserve on Kite Day.
D. Hansen said that Trail Days was a success , with 18 volunteers
at Windy Hill Open Space Preserve and 12 at St . Joseph ' s Hill
Open Space Preserve. He reported an incident on District
property on Mt . Umunhum Road and that he is following up with S .
Norton.
D. Hansen reported that the Portola Valley Planning Commission
had approved the conditional use permit for Windy Hill Open Space
Preserve.
H. Grench said the Planning and Conservation League ballot
measure has been filed with the attorney general . He reported
attending a hearing to oppose Senate Bill 1155 (Senator
Bergeson) . He said the bill which would cancel subventions for
business inventory tax relief did not get out of committee that
day. He added that if the supplemental roll income is down this
year, the District may need some special subvention.
N. Hanko announced the Docent Recognition Fvent will be July 20.
C. Britton reported that the Town of Woodside appears to be
willing to discuss at its May 24 meeting a November 1991 ballot
measure for creation of a Street and Lighting Act bond issue for
Teague Hill Open Space Preserve.