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HomeMy Public PortalAbout19910424 - Minutes - Board of Directors (BOD) r Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-11 REGULAR MEETING BOARD OF DIRECTORS April 24, 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 35 P.M. Members Present: Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Teena Henshaw, Ginny Babbitt, and Betsy Crowder . Personnel Present: Herbert Grench, Craig Britton, David Hansen, Mary Hale, David Topley, and Emma Johnson. II . APPROVAL OF MINUTES April 10, _1991 Motion: R. Bishop moved that the Board approve the minutes of April 10, 1991 . K. Duffy seconded the motion. The motion passed 7 to 0 . III . WRITTEN COMMUNICATION E. Johnson stated that the Board had received a written communication dated April 12 from Harry Haeussler, Jr. 1094 Highland Circle, Los Altos commending the District field staff and office staff . N. Hanko congratulated the staff for getting such a letter. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Completion of Annexation to the District of McDonald Property Addition to La Honda Creek Open Space Preserve (Report R-91-49 dated Aril 161991 ) � C. Britton stated that 760 acres of the 1 , 100 McDonald property addition were outside the District ' s boundary. He reported that the annexation, as well as a 338 acre increase in the District ' s sphere of influence, were approved by both San Mateo and Santa Clara County LAFCo. President N. Hanko asked if any member of the public wished to comment on the annexation. There was no public comment. Meeting 91-11. Page 2 Motion: R. McKibbin moved that the Board adopt Resolution 91-15, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Annexing Certain Property to the Midpeninsula Regional Open Space District (Midpeninsula Preserves 1990 - La Honda Creek) . B. Crowder seconded the motion. The motion passed 7 to 0. B. Proposed Agreement With Sempervirens Fund Regarding Lonq Ridge Open Space Preserve Additions (Report R-91-52 dated April 18 , 1991 ) N. Hanko requested that the next three agenda items be discussed simultaneously since all were interrelated. C . Britton explained the history of the Sempervirens Fund involvement with the area and showed the site of the parcels relative to Castle Rock and Big Basin State Parks and the District preserves . He said that Sempervirens Fund is offering the District a 2- Y2 year option to purchase their 116 acre Saratoga Gap parcel at half price, will waive the $5, 000 option fee for District acquisition of the underlying fee rights in the Hickory Oaks Ridge property, will support the District ' s efforts to obtain a grant to acquire the property, and would contribute to the District purchase of the Deka Associates property if a grant is secured . D. Hansen said all three properties being considered create a gateway to the Santa Cruz mountain trails , including the Bay Area Ridge Trail and the Skyline-to-the-Sea Trail and that the unused road through the Sempervirens Fund property could be developed as a trail connecting the District ' s trail through Saratoga Gap and the Saratoga Toll Road Trail . He added that the meadow would be an ideal location for a visitor center which Sempervirens Fund is promoting. Motion: R. McKIbbin moved that the Board adopt Resolution 91-16, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of Agreement for Option to Purchase Real. Property, Authorizing Officer to Execute Memorandum of Agreement, and Authorizing General Manager or Assistant General. Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction. (Long Ridge Open Space Pro-serve, Lands of Sempervirens Fund) . R. Bishop seconded the motion. The motion passed 7 to 0. C . Proposed Addition of Deka Associates Property to the Long Ridge Open Space Preserve (Report R-91-50 dated April 10, 1.991L C . Britton reported that the 205-acre property adjoins the Sempervirens Fund parcel . He said that the acquisition price would be $985, 000 , but when the Prop 70 grant funds were received the property would cost the District $600, 000 Meeting 91-11 Page 3 and if the Sempervirens Fund Grant were received, the property would cost the District $300, 000. He said that none of the parcels being considered is within District boundaries and that he is preparing documents for annexation procedures . D. Hansen showed slides of the property, noting the roads and cleared building sites that degrade the property. He said that there is evidence of misuse as well as park-type use that would require cleanup and restoration. He said boundary plaques would be installed and gates would be constructed across both roads to prevent unauthorized access to the site. Motion: R. McKibbin moved that the Board adopt Resolution 91 -17 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Long Ridge Open Space Preserve, Lands of Deka Associates) . T. Henshaw seconded the motion. The motion passed 7 to 0. Motion: R. McKibbin moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations, including naming the property as an addition to Long Ridge Open Space Preserve, and indicate its intention to dedicate the property as public open space . T. Henshaw seconded the motion. The motion passed 7 to 0 . D. Land and Water Conservation Fund Application for Saratoga Summit Gateway Project (Proposed Addition of Sempervirens Fund Property to Long Ridge Open Space Preserve) (Report R- 91-51 dated April 10,_1991 C. Britton said the amount being requested is $300, 000 , half the value of the property, and that application must be submitted by May .1-0 , 1991 . He said that grant funds have diminished in the last several years and that recent grants have been given more for development than acquisition. Motion: B. Crowder moved that the Board adopt Resolution 91-18 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Land and Water Conservation Funds for the Saratoga Summit Gateway Project . R. McKibbin seconded the motion. The motion passed 7 to 0 . --- - - - - - - - Meeting 91-11 Page 4 E. Action Plan Proqram Evaluation for 1990-1991 Fiscal Year (Report R-91-47 dated April 17, 1991 ) H. Grench explained that the format had been changed from previous years to make the report more concise and requested the Board ' s feedback on the format . C. Britton, D. Hansen, M. Hale, and H. Grench briefly reviewed the status of the key projects and activities for the past fiscal year in each of their programs . Discussion centered on the format of the information. G. Babbitt said it is a good format, clear and understandable. She suggested that the report include other major time- consuming projects and accomplishments if the format is adopted. T. Henshaw stated the format was easy to read and follow. B. Crowder, R. McKibbin, and R. Bishop expressed their satisfaction with the format. N. Hanko asked if major time consuming projects not included in the Action Plan should be included in a report so that the Board is aware of everything of importance that is accomplished by staff . H. Grench said that introductory narrative to the program evaluation has generally included that type of activity. N. Hanko asked if the Board would like to have the other typical, projects and activities included. R. Bishop and R. McKibbin noted that the current format contained enough detail . N. Hanko asked if the Board would like to have major projects that are not part of the action plan included in introductory sentences. R. McKibbin suggested bullet items rather than narrative be used. K. Duffy suggested that this may not be the appropriate format for the mid-year program evaluation since it is more important and enables the Board to change direction if necessary or. desirable. T. Henshaw agreed that more time be allotted for the mid-year program evaluation so that the Board can consider it from a different perspective. N. Hanko suggested a combination of formats so that the Board would have a way to know what has been accomplished when it considers the new fiscal year. She said it would be helpful to know why projects were dropped, are on-going, or have been completed. T. Henshaw suggested N. Hanko, G. Babbitt , H. Grench and another Board member discuss the format further. Motion: R. Bishop moved that the Board accept the program evaluation for the 1990-1991 fiscal year. R. McKibbin seconded the motion . The motion passed 7 to 0. F. Proposed Revision of the District ' s Performance Evaluation and Merit Pay System for Non-Represented Employees (Re-port R-91-48 dated April 17 , 1991) H. Grench reviewed the proposed changes to the evaluation system and forms for District non-represented employees : evaluation form noting whether the employee ' s performance is evaluated above standard, meets standard , or below standard; Meeting 91-11 Page 5 evaluation standards developed by the evaluation committee; timing of evaluations; merit increases based on the number of meets standards ratings; procedures for special evaluations for below standard ratings and remediation processes; and probationary procedures . He said that staff seemed supportive of the proposed changes . Motion: B. Crowder moved that the Board approve, retroactively to April 1 , 1991 , the evaluation form; performance evaluation standards; and merit increase and salary administration system as presented in the staff report for the District ' s non-represented employees . R. McKibbin seconded the motion . The motion passed 7 to 0. VIT . INFORMATTONAL REPORT The Board scheduled the following meetings : OSpecial Closed Session Board Meeting for the continuation of the evaluation of Board appointees - May 28 at 7 : 30 P.M. *Strategic Plan Workshop - June I starti.ng at 9 A.M. OResource Management Workshop - July 9 at 7 : 30 P.M. *Graphic Deisgn Workshop - May 30 at 7 : 30 P.M. B. Crowder reported that she had received a newsletter from the South Skyline Association with an announcement of a potluck/wine tasting on April 26 at 7 : 30 P.M. at the Thomas Fogarty Winery. D. Topley reported a bicycle accident at Sierra Azul Open Space Preserve on April 21 . B . Crowder reported an equestrian accident at Windy Hill Open Space Preserve on Kite Day. D. Hansen said that Trail Days was a success , with 18 volunteers at Windy Hill Open Space Preserve and 12 at St . Joseph ' s Hill Open Space Preserve. He reported an incident on District property on Mt . Umunhum Road and that he is following up with S . Norton. D. Hansen reported that the Portola Valley Planning Commission had approved the conditional use permit for Windy Hill Open Space Preserve. H. Grench said the Planning and Conservation League ballot measure has been filed with the attorney general . He reported attending a hearing to oppose Senate Bill 1155 (Senator Bergeson) . He said the bill which would cancel subventions for business inventory tax relief did not get out of committee that day. He added that if the supplemental roll income is down this year, the District may need some special subvention. N. Hanko announced the Docent Recognition Fvent will be July 20. C. Britton reported that the Town of Woodside appears to be willing to discuss at its May 24 meeting a November 1991 ballot measure for creation of a Street and Lighting Act bond issue for Teague Hill Open Space Preserve.