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HomeMy Public PortalAboutMinutes_CCWorkMeeting_09242013CITY COUNCIL WORK MEETING SEPTEMBER 24, 2013 - 6:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Rob Geray, Council Member Dan Gubler, Council Member Robyn Keyes, Public Works Director Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge, City Clerk Julie Hammond, and Treasurer Amy Sullivan. ABSENT: None. VISITORS: None. PSI Environmental Ryan Hatch of PSI Environmental didn't show up for his request to be placed on the agenda. Council Member Gubler stated that the City looked at consolidating garbage pickup five years ago and it didn't fly and had cause for potential law suits. Mayor Andersen stated that citizens want to choose their own trash collector. Direct Deposit Treasurer Sullivan explained the Caselle Direct Deposit Module and the monthly banking costs that are incurred with direct deposit. Mayor Andersen stated that the expense outweighs the convenience and recommends not to proceed with direct deposit; decision needed to be made in Council. Reports Association of Idaho Cities (AIC) Conference: Clerk Hammond thanked the Mayor and Council for the AIC training opportunity. She appreciated the general sessions for reinforcing communication, customer service, and ethics. The con -current workshops provided education and resources for day to day operations. Clerk Hammond reminded everyone of the 2013 AIC Academy for Newly Elected and Veteran City Officials to be held on Thursday, November 21, 2013 from 9:00 a.m. to 3:00 p.m. at Hotel on the Falls in Idaho Falls. Treasurer Sullivan concurred and thanked everyone for the opportunity. She stated that she would be checking on the Investment Policy, Internal Control Policy, and CD's available at higher interest rates. Treasurer Sullivan explained that David Swindell, City of Pocatello, was on a review committee for legislative bills and if anyone was interested to contact him. Public Works: Director Prouse stated that the new school zone light was installed and the bike/walking path connecting Denning to Olsen was complete with one sign left to be placed. Mayor Andersen asked Clerk Hammond to put the bike/walking path in the October Newsletter. Surveying for property lines had been completed for the Denning Ave extension right of way. Engineering of the infrastructure for water and sewer on Denning was being done with a cost estimate breakdown. The patch work for the parking lot north of the City Building has been completed and the seal coating should be done by the end of September or beginning of October. The pergola at Pioneer Park is 90% complete with the exception of some metal straps around the corners and weather sealing. The bathroom for Pioneer Park has been ordered and will be in the second week of October. Nets for the tennis courts have been placed. The grade work has been completed on Barnes Way, it is ready for pavement. Water usage was up 1.5 million gallons in August compared to last year. Director Prouse stated that hydrant flushing would be done in October. Green Valley Subdivision: Mayor Andersen, Director Prouse, and Planning & Zoning Chairman Garren met with Attorney Storer regarding annexation options for the Green Valley Subdivision. Attorney Storer did not recommend a forced annexation. Possible annexation options included property owners on the eastside of 45th East, south of the railroad tracks between Lincoln and Iona Rd (Richard Stosich, Paul Young, and a family known by Council Member Gubler). Attorney Storer recommended having Rockwell Homes sign a Consent of Annexation Agreement with the City of Iona upon contiguity. Director Prouse sent a legal description to Attorney Storer for the preparation of the agreement. He also spoke with Greg Hansen of Rockwell Homes about the agreement. Mr. Hansen said he would look at it when completed. Building: Building Inspector Eldridge reported three permits in September. He stated that contractors had been busy with the Parade of Homes this year and indicated the buyer's market was good. Inspector Eldridge stated that 27 homes had been built between January and August. He reported 39 homes and 680-720 inspections for FY13. Inspector Eldridge stated that Rockwell Development had purchased the remaining lots in Rose Valley. Police: Chief Basaraba stated he would have stats next month and that calls were down from last year. He indicated that the drop was due to closing the park at midnight. Chief Basaraba reported that only one contractor had given him a bid on cameras in the park. The bid included 16 camera inputs for $9,200 with a one year parts and 90 day labor warranty or $7,200 and $71.25 per month for three years extended warranty for parts and labor. The price did not include underground wiring. The two terabyte system would record over itself in approximately three weeks or it could record on motion. The DVR setup could be placed in the back office of the Police Station. Chief Basaraba stated that two incidents occurred this summer. He thought the cameras could help if there were an abduction in the park. Chief Basaraba stated he would check into a Homeland Security Grant. Mayor Andersen was concerned with the quality of the pictures and stated that you can't prevent everything. He asked Chief Basaraba to remind Bonneville County of their quarterly report. Lions Club: Council Member Keyes will contact Darlean DeSomer to find out when the Lions Club meets. Pioneer Park: Mayor Andersen asked Council Member Keyes to gather the Park/Tree Committee for approval of rock placement at Pioneer Park. He stated that there were new members to the Park/Tree Committee (Ashley Burke and a couple of others). Commercial Kennel Licenses: Council President Case has heard concerns about the kennel situation. He stated that some people have too many dogs and Mr. Walker feels the ordinance is not being enforced. Chief Basaraba stated that there are four or five non-commercial kennel licenses in the City. He stated the ordinance had changed and that someone has to call before he can issue a ticket. Conditional Use Permits: Council President Case stated that the City Code has changed in regards to permissible uses. He suggested renewing the current Conditional Use Permits as long as there are no complaints. Council Member Gubl: stated tha)iane's Early Day Care needed to be re -zoned. Adjourned 6:58 p.m. PLANNING AND ZONING MEETING IONA COMMUNITY CENTER SEPTEMBER 11, 2013 6:30 P.M. PRESENT: Chairman Dan Garren, Members - Roy Hobbs, Bette Lovinus, Melanie Shirling, Mike Taylor and Clerk Julie Hammond. ABSENT: None. VISITORS: Council President Case, Ryan Walker, and Todd Brewington. The Pledge of Allegiance was led by Member Lovinus. Chairman Garren recognized citizens from the floor. Minutes Approved: Member Taylor motioned to approve the minutes. Member Shirling seconded the motion. All were in favor, motion carried. Council President Case: Council President Case came to Planning & Zoning (P&Z) representing Mayor Andersen and the City Council. He wanted to thank members for their hard work and dedication. Council President Case served on P&Z prior to serving on the Council and understands serving without pay. He stated that the Mayor and Council would like to show their gratitude by extending a small token of appreciation. Chairman Garren thanked Council President Case and appreciated Council watching out for them. Council President Case excused himself at 6:40 p.m. Bonneville County Area of Impact Agreement: Chairman Garren explained that the Impact Area Agreement had not been revised since 2001 and would like to update it in a manner consistent with Iona's growth. After working with Attorney Storer, Chairman Garren revised Section 9, Overlay requirements with the Iona Impact Area. He stressed two changes: Item 4 — Minimum lot size for all single family dwellings within the Iona Impact Area shall be 14,520 square feet in total area and shall be of a width at the front lot line of not less than 85 feet; Item 10 — Only the following Bonneville County Zones shall be considered for use within the Iona Impact Area, A-1, RA-1, RA-2, RA-3, RA-4, R-P, and R-1 "Exhibit A. A complete copy of the Bonneville County Area of Impact Agreement can be located at the City Office. Member Lovinus asked if this was our way of putting a stop to patio homes in the impact area. Chairman Garren stated that cities needed diversified housing. He indicated the next step would be to run it in front of the Attorney and Council, if agreed upon they would approach Bonneville County for an agreement. Member Shirling asked about the patio homes across from Pioneer Park and wondered what would stop people from saying you have already approved this in your City. Chairman Garren indicated they would need to approach P&Z for a zoning change. Chairman Garren asked Clerk Hammond to locate two more copies of the comprehensive plan. fr, Chairman Garren stated the City would like to expand its impact area but the County has stated that you can only go as far as the current sewer system. Chris Frederickson, Idaho Falls Public Works Director, a guest at P&Z in April, stated that the Iona Bonneville Sewer District (IBSD) was at 60% capacity since Ammon moved their services. IBSD currently serves the Lincoln area, the City of Iona, portions of Ammon, and most of the area in between. Director Frederickson didn't see why they couldn't meet the future needs of Iona. He proposed sending a letter to IBSD requesting the area of impact desired. Chairman Garren asked Member Hobbs to contact Steve Serr, Bonneville County Planning & Zoning, and find out exactly what the process is to extend the impact area to Highway 26. Communication Tower on Panorama Hill: Chairman Garren reported that Verizon may contact P&Z Members regarding an application for Brady Belliston, for a Bonneville County Use Hearing to allow a Communications Tower in a Grazing G-1 Zone. Inoperative or Unregistered Motor Vehicles: Member Lovinus wanted to discuss her concerns on the Inoperative or Unregistered Vehicles Public Hearing scheduled in October because she would not be in attendance. Chairman Garren stated that no discussion could take place until the public hearing and to send her comments to Clerk Hammond for representation at the public hearing. Meeting Adjourned 7:00 p.m. City of Iona Ordinance No. 84 Bonneville County Ordinance No. 206-01 Section 9. Overlay requirements within the Iona Impact Area. The following shall be adopted by the County for use within the impact area. 1. All non -arterial streets shall have a minimum right of way width of 70'. 2. Setbacks for any structure from centerline of a street shall be 85' on arterials and 70' on non -arterials 3. In Residential zones, no pigs er-fewl will be allowed. 4. Minimum starting lot size for all single family dwellings within the Iona Impact Area the R 2 ^ Zones shall be 10,8s9014,520 square feet in total area and shall be of a width at the front lot line of not less than 85 feet. 5. Minimum side yard for all single family dwellings within the Iona Impact Area the R 2 Zone shall be 10' with the exception of corner lots, which shall maintain a thirty (30) foot side yard adjacent to the street which intersects the street upon which the building fronts. 6. Minimum side yards for the MH Zone shall be 10'/20'.No building shall be constructed closer than twenty-five (25) feet to the rear property line. 7. Minimum lot width for the MH Zonc shall be 75'. 8. Minimum yards for the C 1, LNC and HC1 Zoncs shall be 10' sidc and 20' rear when adjacent to Residential zoncs. 9. Minimum yards for the M1A Zonc shall be 20' side and 25' rear when adjacent to Rcsidcntial zoncs. 10. Only the following county zones shall be considered for use within the Iona impact area. A-1, RA-1, RA-2, RA-3, RA-4, R-P, R 1 RA 2, C 1, M1A, LNC, HC 1 ani1-1414. "Ehibit A" Direct Deposit CaseIle Payroll Direct Deposit Module $1250.00 Bank of Commerce monthly fees: 25.00 Initial set up fee 25.00 per month 5.48 per month for up to 10 employees General Funds and Water Funds: The question was whether it was lawful to use Water funds for general expenses or General funds for water expenses — could the money lawfully move between funds? Those questions yield two slightly different answers for two different reasons. As to whether Water funds can be used for general fund expenditures, the answer is generally "no". Water funds are user fee revenues dedicated to expenditures for water purposes. So as a general principle, water fee revenues cannot be used for general expenditures — for general government expenses. It may be possible to have the water fund pay the general fund for services provided so long as your budget properly addresses the transaction in each fund. In some cities the clerical people who receive and receipt payments may be general fund employees who receive funds for a number of departments. If that is the case, it may be possible for the water fund to pay the general fund for the fair value of the services provided — but before doing so there should be accountability as to the amount and both funds should properly show expenditures or receipt of revenue to the other. The budget would need to show expenditures by water and receipts by general at a minimum. This is not a matter of spending water funds for general purposes, but rather is a budgeted matter of expense and off- setting revenue. Repeat — it needs to be budgeted and it needs to be an expenditure for which value is received. The reverse is more legally permissible, but may be just as undesirable. General revenues can be spent for any budgeted lawful purpose. With that said, a water system that lives by user fees should avoid at all costs becoming dependent on general tax revenues. Water systems live on user fees, paid by those who get specific benefit from a utility system. Taxes are outright charges established by law — they are due whether you use services or not. They generally fund general governmental services such as administration, law enforcement, parks, libraries, etc. If general fund revenues go to utilities, it is evidence that rates may be too low. Taxpayers would find themselves paying water -related expenses, even if they aren't benefited directly by the water system. Property taxes are capped on an annual basis; user fees are not. So using general tax revenue to pay water expenses may be legally possible if properly budgeted (revenue from taxes — expenditure for water system costs), but it would cause your limited general revenues (taxes) to go to pay costs that most people believe should be borne by water system users. I'm not aware of any cities that use general revenues to support their utility system (some special purpose districts may do so — but they have no other purpose to fulfill — and not everyone in the district may be connected to the utility system. Jerry Mason (208) 667-1300 Mason & Stricklin, LLP 250 Northwest Blvd., Ste. 204 Coeur d'Alene, ID 83814 Non -Consensual Annexation Procedures I. Requirements for Category B Annexation (non-consensual annexation of less than 100 lots) A. Land must be contiguous or adjacent and lie within the area of impact B. Land must satisfy 5 acre rule (i.e. platted or owner or his predecessor has sold at least one 5 acre tract to another person [non -family member] at some time in the past) 1. Usually only prevents annexation of undeveloped agricultural property C. Preparation of a written annexation plan, with the following components: 1. Manner of providing tax -supported services 2. Changes in taxation which would result with annexation 3. Means of providing fee -supported services 4. Brief analysis of potential effects of annexation on other taxing entities. 5. The proposed future land use plan and zoning designation for the lands proposed for annexation. D. Compliance with notice and hearing process 1. Includes sending a copy of the annexation plan to each property owner proposed for annexation E. Preparation of Findings of Fact that annexation complies with the statute, is consistent with the annexation plan and the annexation is reasonably necessary for the orderly development of the City. G:\WPDATA\DWS\2708 City of Iona\Planning & Zoning\Non-Consensual annexations\Non-Consensual Annexation Proceduresl.wpd PEAKAIar Peak Alarm Company, Inc. 240 South Holmes Idaho Falls, Idaho 83401 Ph # 208-524-4282 CAMERA SYSTEM PROPOSAL FOR: City of Iona Attn: Chief Basara Iona, ID September 24, 2013 LIST OF PROTECTION: Peak Alarm Company proposes to install the following: 1 — Clinton Electronics Shadow Series DVR: 16 camera inputs, 2TB Hard -drive 1 - USP Backup for the DVR 14- Clinton Vandal Dome Camera VX50 Lens and Mounts 1 —1 T' LCD Monitor 3 — Camera Power Supply Peak Alarm Company will connect the DVR to the customers existing local network. Wire and miscellaneous hardware for proper installation is included for installation of equipment upon city structures or poles. Estimate for running underground wire not included. PURCHASE OPTION #1: One year parts & 90 day labor warranty included. Purchase Price - Installed $9,200.00 ****************************** PURCHASE OPTION #2: Extended Warranty for parts & labor included. Purchase Price - Installed ..$7,200.00* *System cost requires a three year service rate agreement SERVICE RATE: Can be billed monthly, quarterly, semi-annually or annually. Peak Alarm Service & System Maintenance** $71.25 per month **Peak Alarm Company shall warranty all parts and labor that prove to be defective in material or workmanship. All repairs shall be performed as soon as reasonably possible after receipt of notice. All parts and labor necessary to repair the system as a result of damage caused by accident, misuse, acts of God or attempted unauthorized repair service shall be at the Subscriber's expense. Peak Alarm Company will provide a repair agreement for an initial term of three years that automatically renews from month to month thereafter, unless either party notifies the other of its intention to terminate the agreement in writing, not less than thirty days before the expiration of the original term or renewal.